001We're ready. All right. Thank you. Can I get a motion to reconvene the regular meeting of the committee of the whole meeting of the Township High School Board of Education? >> Second. >> Please call. >> Miss Malo. I Mr. >> Hi. >> Mr. Oko. >> Hi. Morris. >> Hi, >> Dr. Fisher. >> Hi. >> Miss Barbingham >> I. >> Miss Smith absent. Motion carried. >> I 710. >> Please stand for the pledge of >> allegiance. I pledge allegiance to the flag of the United States of America and to the republic for it stands one nation under God, indivisible with liberty and justice for all. At this time, the board of education opens to the floor for public comments. The board will receive public comment from any individuals present this evening and have submitted a request
002to address the board for the established procedures. Comments will be limited to three minutes in accordance with board policy 2230. We believe that all participants in the meeting desire the best outcomes for our students, families, and communities. As a reminder, this meeting is being livereamed and will also be archived and available on the district website. Um, I'm unsure of your name, but I'm gonna say coach Tony. >> Yeah. >> Rain. >> Thank you so much. >> Hi, my name is Erin Vomez. Um, I'm a registered volunteer parent with the football and wrestling program for the past two years. Um, I've done multiple things for the the kids. I picked up food, shirts, equipment for students, other parents. Uh, football practices, I've been out there every time. wrestling. I've actually taught them wrestling moves, freestyle. Some
003wanted to learn great. I've done that as well. Uh I've not asked for any money back or anything for anything at all. Well, today I was with the kids on the football field. I I turned in some volunteer paperwork. It's upstairs. We actually have a copy of it, too. Coach Grace does the head coach. Um but today at the Parise of East football, uh Principal Hall came up to the field and approached Grace first and then he approached me. Um Principal Hall came to me directly and very rudely in front of the kids and all the other students and told me I needed to get off the field and not be around the kids. I've been with her for the last two years. I mean the last two years. I put a lot of effort
004with these kids. I teach them how to lift right. I teach them I help um sorry I'm a little frustrated about this. I teach you know wrestling moves that whatnot for these kids to learn properly so they don't get hurt even football even the exercises to build to build the strength of to do what they have to do. You know I have kids running here and there so that way they can brea their breathing control their breathing a lot of things because a lot of kids have a lot of issues about it. Well, he came up to me very rudely in front of everybody and told me I needed to get off that. He did not um give me permission to be on the field and I said, "You have my paperwork." He said, "I
005haven't received nothing." I said, "Yeah, you did. We me and Coach Grace literally took it to the office. We know you have it." He said, "Oh." I said, "How am I supposed to?" And I was nice about it. How am I supposed to figure out how I can come back with these kids? Because you have my wrestlers on there and I help out with coach because on the JB because there's one coach one with JB. All the other coaches are with the head coaches, you know, we do line, you know, I help with whatever they need me to go get water, you know, hey, let's put the equipment on, whatever I have to do. But when he told me rudely in front of the kids, I'm like, man, what's going on here? And then after
006he walked away and tell me why all the kids came up to me, hey coach Tony, you okay? What happened? What's going on? Like rudely, I don't know what's going on with him or why he acted that way, but for me, I think I need a public apology in front of them because that just shows as a kid you can talk to somebody however you want to, you know, and then why is the paperwork not being looked at correctly, you know? It's been there. And then he's like, well, I haven't been here the last two years. I believe it was Davis last last couple years. He's had the paperwork. And then if they say they don't have it, where's it gone? We had a football coach that passed away last year. After he passed away,
007I joined again to help them with the JB with Josh, everybody. I was there. Help them train, help them do whatever they had to do so that way we could, you know, try and get somewhere and teach these kids football. Now we have all new coaching system. Great. We got a lot of kids that have a lot of respect. Half of my wrestlers are on there that I've taught. So, I'm just trying to figure out what's going on here. you know, I haven't I haven't asked for no money, no nothing, but I was really disrespectful, you know, and then also I taught the kids how to lift this summer and it was supposed to be for the camp. Never did I even get questions, hey, here's your money. Here's this because I was told by
008the head coach, Eddie, to do this. So, >> this is this is your info on here. We'll follow up with you. >> Okay. Thank you. >> Thank you. Thank you. >> Up next, we have John Williams. Good evening board Williams 11:07 Southport Avenue Maywood resident advocate community um advocate used to be on the partners board for 12 years and I volunteered in the May community for a long time but uh tips are often established without explicit consent from school districts leading to concerns about local control and fairness. I have a copy of the Cook County Treasurer second installment tax bill itemization for 1718 South First Avenue, which is Starbucks district. Um, the property taxes for the second installment for Starbucks was $18,9421. District 209 received less than 5% of that tax revenue. That amounts to
009$786.35. The village of Maywood's Madison 5th Avenue Tiff district received 85% of that revenue which is 16,1421. Those percentage of new revenue will continue across all the properties in that tip district throughout the years until the end of the tip which is 2034. A simple question for district 209 board of education. Did the total total operating expenses for Provisor Township High School increase less than 5% between 2022 and 2023? If the village of Maywood approves the four new TIF districts, the future increases in property taxes within the TIF boundaries are diverted away from the school district, the park district, and the library for the next 23 years. That money is then collected by the village of Mainwood. The villager may then can take your tax money from the tip on and give it to private
010individuals and developers with the intention that they invest in their business or development projects. Who is the Provisor Township High School District 209 representative on the Maywood TIFF Joint Review Board? And have any of you all participated in the statutoal annual meetings to review the tip district's projects, revenues, and expenses? Is the Proviso Township District Board aware that the village of Maywood has not published a required annual tip report since 2022? I have a copy of the bill which I'm going to pass around and you'll see that this school district only received $783.65 from Starbucks and that the village of Maywood and that tiff received the $16,142. You all need to get educated and learn about the tips before the village of Mwood turns into a tit. Thank you. >> Thank you. >> You're welcome.
011But here's my public comment. >> That concludes public comments. >> All right. Moving on. >> Yeah. >> Into our discussion items. We wanted to talk about our facilities. I have LT Taylor here to talk about some updates and give us um some concluding comments on some other projects. >> Thank you, Mr. Mohip and good evening everyone. Uh over at Proviso West High School, we have the roof replaced on the main gymnasium building and the building pool which is right at Circle Drive. The substantial completion document was signed on August 11th and we verified by myself as the building rep and the district 209 architect's purpose will that information was shared with West 40. West 40 signed off on the document on August 12th and so did the board of education and the superintendent of schools.
012This project have minimum punch list items and we have held retainage. I believe the amount is about $84,000. We will make sure that work is done before we release those. Moving on to the next one over at Proviso East High School. On July 5th, we had a unfortunate incident happen in the building. There was a water line that ruptured water faucet that was left on in room 208. That's on the third floor of Proviso East High School. The water intruded down to the first floor. Um, we thought the maintenance department thought we could actually suck up the water and get everything remediated and get those classrooms back online. After a few days, we noticed that the plywood start to buckle. So, we called our insurance company, Click. We got them involved. Uh, his name is
013Michael Bich. We also contacted a few um environmental specialists. CC was the one that responded. We got them mobilized. They put some dehumidification machines in the space and we turn the space back over to principal home and his team on or around August 14th for classes uh to resume in those spaces over East High School. >> How long was that water dripping to be able to drop down three floors? We look back on the cameras and it beep from Thursday night about 5:30 to roughly Sunday morning. >> So there wasn't a trickle. It was like somebody left. >> It was about halfway open room. >> Is that a acceptable amount of something. I mean, I know it takes a long time to build up, but that was >> it was the holiday weekend, too. >>
014Holiday weekend was over um the weekend watching through the space water dripping Sunday morning >> any preventative measures put in place like they offer like leak detection homes to monitor water. >> Yeah. So, we we started the conversation with Mr. all this team and we shut off the water in all of the science labs and when the science teachers want the water on we will do it the day before and how we how maintenance will be notified through school. So we've been in contact that remedy and we actually started to check it here and provide some to see what we can do to mitigate this districtwide [Music] also. So we should be looking for increase in. >> So some things that were other things that we're currently working on >> over at Proviso West High
015School. We had a we noticed we walked through the little theater. We noticed that there was probably 3 in by 6 in green mold on the carpet. We did an evaluation of the chairs in that space. So we had to call out the remediation company. Um CDC was called. They showed up about 30 minutes later. They mobilized. They put in some dehumidification devices. They brought in extraction machines. We called in oversight of monitoring company by the name of EGSL uh to make sure that the air clearances were able to uh be safely put back in the space. We also did um review of classrooms and office spaces and we did find about 16 rooms to be mildly contaminated. Um that work was also remediated. CEC and the team license team went in the spaces, extracted
016the carpet, cleaned all the flat surfaces on the wood. There was a few American flags that had small blotches of mold on it. Um immediately we notified the superintendent of schools and Mr. Mohill was gracious enough to come over to go walk through with us. Uh we do believe that this work is under control and uh there's no danger of provisor west as we speak related to this issue. >> So just some things I want to add. Um we took this very seriously right not every mold is toxic. Mold will be treated as such. Um, we informed, we sent out two separate emails to the entire Proviso West community to let them know what was happening, what we were doing. We wanted everyone to understand that we were taking this seriously, that we were bringing
017environmental experts. We were not trying to um hide anything that was happening and that we would never allow our students or our staff to come into a building that was not um safe for them to do so. And so that's why we wanted to make sure we got those air clearances to ensure that um was safe for our students. So again, we took this very seriously. We're going to continue to monitor this. I'm so concerned as to why this is happening. I know it was it's been hot, it's been humid, but air conditioners should be able to suck out that moisture. And there are some rooms up there that are are noticeably warmer or more humid. And so I know we're continuing to look into that to see if there is something wrong with the
018design or something wrong with our system to make sure these these types of things don't over at provisor west. This is another just snapshot of our complete evaluation on August 19th. It just talks about the equipment that we utilized to make sure the space was safe. Talks about the health filtration devices and all the vacuuming. Uh the vertical surfaces were wiped down, all the walls, all the fixtures, all the furniture. We also uh took about 12,000 pieces of clothing to CD1 parts cleaners in broad view. Uh it is heavily discounted because they consider that military. So um we do plan to look at other ways to pass this cost on to other contractors. Uh oversight monitoring in those spaces. Again, EGSL Environmental Limited was in those spaces and pass clearances on all of those air
019samples in those spaces. Any questions? And then just a glimpse into the future of some of the work we'll be doing in the facilities. Out of curiosity, are students encouraged to wear masks in these areas or >> No, we had the ear clearance from show. Okay. uh exciting project over at Proviso West uh to be uh determined uh related to kickoff, but I do believe we will have some engagement sessions with uh AB, building principal, superintendent, other stakeholders to see what that look like and maybe do some field trips to see what other updated complexes look like to see what proviso would like to do over proviso west. So that is to be determined. ADA compliance area, there's two at proviso west that are roughly 25 26 years old. The plan is to put a
020bid out um through the business office and get procurement and also installation started on or around March of spring break at both east and west. East has one at door 60 and proviso west has two at door number six and door number 12. uh Proviso East Circle Drive. We unfortunately there was a minor there was a major incident at that that location at door number two at Proviso East at Circle Drive. We plan to get that work remediated. We're working with two contractors as we speak. Uh we're going to treat this as an emergency so we can get that work done no later than around October 15th. U moving on to the X-ray machines for east and west. The capacity in the morning has um ticked up a bit. We want to make sure that
021we have proper X-ray machines to get everyone in the building in a timely fashion. Plan to get a one additional machine for east and one additional machine for proviso west. Uh proviso west emergency sump pump replacement. We had two sump pumps that prematurely failed. Those pumps did arrive today. We plan to get those installed earlier due September. Um once that work is done we will provide a report to the deputy superintendent and superintendent of schools indoor track that provides OS the interior painting has faded all the competition lines need to be repainted basketball volleyball patent that track was redid in 2018 so it is time for it we plan to put a bid out and select the lowest responsible bidder no later than March of 26 evacuation stairwell chairs. This is something that um Mr.
022Modive wanted us to spearhead to make sure we had devices on the top floors. In the event that we have an emergency or a fire, we'd be able to get people out of the building with the evacuation chair. These will be posted at the top elevation of the buildings at Proviso East and Proviso West. Math and Science Academy actually have two already. We will do an evaluation on those to make sure they're up to snuff and they are still within their useful life expectancy because they are old. Um, proviso east turf field investigation. We notice that there's two sink holes. They're pretty small. One is about big as this tablet here and maybe an inch inch and a half deep. We have secured that with a comb to make sure no one trips or falls
023in that. But I think we need to wait on doing any tear up because the football season has just begun. Uh we do have plans to work with field turf and see what's going on underneath the earth to stop this stop these holes from getting larger. And then over at proviso math and science academy we are providing student parking lot numbering through the entire parking lot for Dr. Sanchez and his team. We should be finished with that work tomorrow morning. We're going to come in about 5:30 to paint some lines and the reason why we chose tomorrow is a late start. Um so that'll give us some additional time to get that work done in the morning and have it open by like 9:00 when students and the rest of our staff get here. >>
024Any questions about the upcoming projects? >> Have we considered tennis courts? So the plan is is to get on Dr. Alvarez and Mr. Mod schedule with the architects to do a facility master plan review to show them the next projects that are in the queue. Um so we do plan to get that on late September. Uh school just started and we didn't want to bo them down and take up their time from getting school opens. All right, moving on to the policy items. Um, two things that two things in this in this area. The first the renaming task force. We have created a draft policy. Uh, I know that board member Camped that so appreciate that. Uh, we've made some tweaks. We've well, first we have been able to create a task force. So, we
025start there. Um, and so those members have been notified. We've shared with them the sample copy and we're looking to start our first meeting in the first few weeks of September. We do believe this should go quicker and then we'll be able to bring a policy to you for the review in this fall or early winter. Any questions? And then the other thing I want to talk about is school dress codes. And so I did have a board member um ask some questions about this. I thought this would be the appropriate place to have a conversation around our student dress code and what we're doing to help students understand the rules and abide by our school dress code and what what happens when they don't. So, Alex is passing around our dress code that is
026in policy right now. I'll give you a moment to take a look at it. Guess what? We're doing right now. So, do we have an idea of the number of students in each of the schools that may encounter um or not follow the code? >> I don't have a specific number. Um, I will say, you know, we're in schools often. I'm with Jen, too, because I know she's there often as well. And, you know, we will watch the students enter. When I was visit guards were um, you know, stopping every student that was not aligned to this policy to our expectations and have go the office to, you know, put some clothes on or call home to get what's needed. And so, I would say, you know, I stood there for maybe 15 minutes watching
027the kids come in. maybe 15 or 20 kids. Um, that's anecdotal. So, I don't, you know, we're not putting it into, you know, I don't believe that we're putting it into power school and making any type of documentation around that. I think what we need to do is just reinforce to our students and our families that these are rules and these are the expectations. I will tell you um pleasantly surprised at how the cell phone policies rolled out. We made the policy clear. We help teachers understand and students as well. we did so well it's continuing to do well. Um but you know I think it's partly we just I don't know if we've made the same type of push around this >> as we have for our cell phones. you know some some areas
028of concern that I have right first and foremost you know students should not come to school in a manner that's going to be and when they are we need to make sure that we help them understand what why they're dressed inappropriately and get them dressed in clothing that is not distracting or inappropriate set but we just want to make sure that by doing so we're not we're not this isn't leading to exclusionary practices or we don't want to see students suspended and school out because of dress code violations what I think we need to do is just have more of a conversation with our families and with our students. Um, and then also have on supply clothing that they can change into if needed. And so that will come at a cost. And then we'll
029also the the additional cost would be having clean that gloves on a daily basis. And so those are things we're going to have to consider and look at. I think right now I'd like to see if we are able to um engage with our students and our families so that we can tamp down the amount of students that are not following the dress code before putting in significant funds into Washington. So I do want to see how well we can reduce the amount that >> yeah uniform >> they do have a shirt. Yes. So, I mean, can't that be an alternative option, right? A shirt and shorts, right? >> Because then they've already gotten that with their registration. They should have a gym shirt. >> They should, >> right? And and I was the person
030who asked about it because I can count at least seven parents or community members reaching out to me having questions and concerns about what they've seen going to school. Um so that's the reason I asked on um moip funday is it >> Monday. So that's the reason I asked that question. Um, and actually after that call, I got several messages of people saying they had very timid concerns. So, I do appreciate you bringing that up. Um, so hopefully enough people are listening and watching the meeting so that they can see that, you know, what the dress code should be. Um, I do want to bring up not only dress code for students. Um, we need to make sure teachers are looking professional when coming to work because we can't say we want our students to
031look a certain way and our staff looks like they rolled out a little bit. >> So, um, that's just something else that was brought to my attention from a community member that they had concerns that they're seeing way too many leggings and like t-shirt crop like just at the meeting portion and that's is the way some have been dressing for a few years now and it's you know I don't know who the teacher is I didn't ask but I said I will bring it up and you know >> okay >> so just to make sure staff also address it >> well and I also heard some uh from some community members about this in regards to how sometimes the security is communicating with these students so I don't know if there's any opportunity for professional
032development within our security so that um >> appropriate comments and how to handle situations when they arise because I don't want to go from I don't want to swing to either end. I want to find a middle ground because you don't really want to >> um I don't want to support uniforms for an entire student population when it's really 10% or maybe even >> so I get Yeah. >> But when you talk about going to uniforms, we can't even get compliance from a small amount of number of kids now. Then we would have to go to compliance for every single kid, right? So that >> exacerbates >> I don't think we're quite there yet. >> And then there's problems even within students that are wearing uniforms. I've heard from those at different right Catholic schools
033where then they just roll up the skirts or right like there's always going to be a way to be out of compliance whether you're in a uniform or in your own clothes. So how do we maybe have more messaging, maybe appropriate signage, maybe write like subtle ers and and graphics that support a positive learning environment through our dress code. >> Well, I think we did a really good job with the cell phone. Yeah, >> I think that that rolled out really well. And I think if we do a little bit of a campaign like we did with cell phone boo in regards to dress codes, you know, um something fun I saw online the teachers dress like the students >> for a day and they got to see what it is that they actually kind
034of was like like it was something fun but you know maybe kids get to vote on who was appropriate which teacher was appropriately dressed. So then I don't know something just to engage the students to so doesn't feel like we're just pounding on them, you know, but we're trying to just make it appropriate. So if it's okay with the board, we'll spend a little bit of time working with our school teams to see put something in place to try and get our students better. Uh the next thing is the ISV delegate assembly. So each school board needs to select one person to represent district 209 at um at the triple eye conference where they'll be voting on some resolutions. They have not sent out what these resolutions are yet. They'll be coming out I believe
035in early to midepptember and then from there we can engage in conversation or whoever is representing whoever we choose to represent us at case meetings is also um representative of this board. So Jenny, I don't know if you want that. >> No, I just wanted to make sure that we are aware of it and that one of us definitely participated. I know Mrs. Hixon participated last year and it seemed really interesting and I really appreciated all of your your feedback and sharing. So I just wanted to make sure we put this on our radar so that uh we can register our delegate to be able to vote at that conference. >> When do we need to have that person selected by? >> October. So this is during the triple I confess. It's just kind of
036one instead of a session you would go to this but >> and then also to see who would be interested in being the delegate and then >> are we all going >> okay and then we can maybe not vote on it but >> okay >> but sooner is probably better than later so you can register Yeah. >> Do you have any comments about it? >> There's one thing last year that was really interesting how delegates voted. >> Yeah, that was that was a cell phone, right? >> Okay. >> It's interesting. So, if you're interested, maybe just shoot myself and Janessa an email so then we can get a consensus of who's >> all right moving on. We have one finance item for the night. >> Good evening everyone. So per the school um we are
037required by October 1st to present the administrator and teachers and compensation to the board at a regular board meeting. So you will receive that as an information item um in September. Thank you. >> Yeah, more info coming soon. So, so moving over to some academic items. I know Alex was kind of leading this charge on graduation dates. We just wanted to give you an update on this. So, on for graduation here, we did start looking into this right at the beginning of June. So we're bringing this to you as an information item now with action uh later uh following agenda meeting. We are looking at continuing the practice of utilizing the UIC uh what is it arena the what is that exact name >> and so looking at utilizing again we have done a vast
038look at looking at triing at Rosemont Dominican Concordia Winrust the really this UIC arena does fit our needs for the number of families that want to attend and as far as the date though this is we're looking at a date of that holiday weekend. Uh this this was the only date available with USC. So we're looking to lock that in. Uh the cost is regularly the same at just over $50,000 to utilize this as our venue for graduation. >> So no significant increase. >> No significant increase. Correct. >> Yes. >> This is that Saturday of that Memorial Day weekend. We did try very very hard to look at another date and we're we're unsuccessful with with UIC. So noting that and this is nothing with the speakers that that will come later. This is just
039for securing payment for the I will say in 26 years in education last year was the first time I had complaints that kids couldn't come back to school after graduation. So, uh, as it is, you graduate on that Saturday, there's still five days left of school and those seniors do not come back. We do have to mark the mass. So, it does not go on the final transcript or anything. But parents, some parents were a little bit concerned, some students were a little bit concerned. And so, I think this year we could possibly make an offer. Kids want to come back to school, we could arrange that, but they don't. Um, and we were looking to see if we could find, we wanted to see if we could do this graduation week later so kids
040could have the full year including those seniors and then graduate them. We just weren't able to. We have to probably start booking that six months from now for the 27 uh graduation. So, that's something we'll we'll be doing. And then we did add here that we are will include keynote speakers and we have this conversation. So, we will have keynote speakers at the events. We still want to keep these ceremonies under two hours um because of the flow. We we're trying to do three graduations in one day. We need to make sure families exit safely and then the next group comes in um safely and orderly without crossing paths. So that means our graduations do need to be two hours or less. So, as we're adding these keynote speakers, we need to make sure we
041come to an agreement on how long a keynote should be and then also how long our own addresses will be because I know several of us will speak at graduation as well. >> Any questions? >> Quick question. I know you said the students like to come back and it doesn't go on your transcript for them being absent those five days. >> Do we just need to maybe make it a little more present for the parents so they understand that like ahead of time? sure like this is going to happen, but it doesn't affect them. And if you do open it up to um the seniors coming back, maybe have them have something for them to do so they're not wondering, >> you know, um maybe some alumni feature type thing like they're now alumni and
042you know >> what things they can do. I don't know something just so you know whichever way we go >> I know that we can definitely explain this to Now, >> so we do have a senior night on September 4th. So, Jen, let's make sure you just add that to the agenda. This is fully understandable the law and but how we've been operating, how most graduate students, >> would it be an opportunity in that week to maybe do um like bring seniors to theater schools to talk about incoming or talk to incoming freshman? >> I know a wild idea. Yeah, I think it's all on the table for what we can do. >> Those are all great things to consider. >> Okay, moving on. Jen, I'll have you take on this because I know you
043work with our principles around this. >> Yep. So, on the staying on our seniors for a few minutes, we do have a senior night next week. Uh, and so we've worked with the principles over a couple of different sessions to get consistent districtwide proposal for consistent districtwide expectations for participation in senior activities. I want to be very clear just because this is immediately following the slide about the graduation ceremony. None of this is about the graduation ceremony. This is about things like the great America trip and the lunchon or any other um sort of celebratory reward kind of activities. Um the purpose of having Having a district-wide set of expectations is to make sure there's consistency across all three campuses. And the purpose of having any expectations in the first place is really to support
044students in maintaining good habits throughout the senior year, sort of preventing the falling prey to senioritis by using the exciting things that are going to happen at the end as an incentive for keeping those habits up. someone who's worked in high schools a long time and seen lots of senior classes graduate often in particular the highest performing students if if they're given an opportunity to sort of lose some of their good habits in the senior year because they're coasting they struggle then when they get on college campuses in the fall it's hard to turn those good habits of attendance and staying on top of all your coursework back on like a light switch and so this will support our students um in being role models in the school for the other grades uh and in
045ensuring that they're continuing to prepare for college and career all the way through the end of their school. So, because we're going to share this with parents next week, we just wanted to give you a heads up in case there are questions or >> they're each of the schools. >> Oh, they're at each of the schools. Oh, I thought okay, never mind. >> Thank you. So, and this this will return um we'll open any feedback on this right now. Um we have not presented it yet to parents and we will bring this back to you. I would like a vote from the board office because I wanted we really need to have you prepare and so we know that there are going to be instances where student is going to miss out on something and
046we're going to have to stand by our policy even though it might be difficult. difficult, right? So, like attendance, I know that kids get sick, right? There's circumstances. We're not saying that that is going to remove them from these opportunities. We're talking about the kids that choose to not go to class. >> That's why it's unauorized. >> We also understand that students sometimes make mistakes. They get heated. They have a hard time deescalating. they get into a fight and so one fight is not going to automatically remove them from these opportunities. That's why it says no more than one but that second one will right. So we are giving students opportunity to make mistakes and but it's those students that aren't learning from them who are are going to lose the right to attend some
047of these free activities. I'm sorry, I did forget one piece in my in my information about this, which is that the other thing that makes a policy like this work is a really good early warning system. And so we're going to work to put that in place. I mean, obviously, we're giving behavior attendance grade reports for every student, but in particular, we will make sure there's attention given to seniors who are showing early signs that they're going to struggle to make that is communicated clearly and consistently. Um, so that's still in progress, but that's part of the plan for the roll out of this is is a notification system for students and families so that there aren't surprises uh come spring any questions back to Alex. So we have for consideration our yearly uh academic
048programs and course catalog. So this is basically our list of all the different courses that we offer at Township High Schools. So with this, this is something that we see yearly. Uh what we are looking at for this year, we're not looking at any substantive changes as far as the courses being offered. There's a couple reasons behind that. We do want to be very intentional around the level of courses that we offer, the curriculum that it's held within the texts that we have to support that class. So what we're doing with this year is not making any changes but we know that the following years to come we are and this year particular we are looking at accelerating our timeline for our uh course selection process. So with that course selection process beginning as early
049as October. We want to know exactly the courses that are being offered and we don't want to be in a situation where we potentially offer a course that has to then be written and vetted and then find curriculum and put ourselves in a position that we offer a course without a written curriculum without a without a text. So being very intentional about that process. So we'll be beginning the look for the 2728 school year uh toward the end of this semester bringing in all of the different stakeholders as far as analyzing any possible courses we want to bring in. For instance, last year we the board voted on making four years of math for the class of 2029. So we know that that is our current freshman class. So they are going to be required
050four years of math. So we'll start that work at the end of this semester of making sure that we have a course that's going to be available for all students from our most severe and profound all the way up to our highest performing students to ensure that we have the appropriate courses being offered. So very intentional about the curriculum about the text and what we are offering for our students. Outside of that, the biggest change that you'll see is the elimination of the courses uh with our course selection process for this school year. The year one full uh year one diploma courses were not they essentially self- selected their their way out where students were not selecting those courses to take. So therefore they're not running this year and then subsequently they would not be
051offered them the following year. So you do see that come off. Outside of that there are not many large changes around our academic programs. >> Will there be exploration into ID for future or is it just something that's going to um go away and not be considered a future date? >> I think anything could be considered, but what we saw was there was a there was an attempt to launch an ID program in Brazil, but didn't seem to be enough student interest in continuing forward. >> Okay. >> So if the interest is peaked again, it's something that we can consider. >> Yeah. And talking to students and talking to some families, but there is a strong interest around dual programs. >> Okay. So the focus kind of shifted from IB to dual >> um AP
052and AP dual enrollment, dual credit. We see a large increase in in the number of students that are that are interested in those offerings. >> Wonderful. Thank you. >> All right, moving on to upcoming approvals. >> Um, just two things. I believe this was something that was presented at information. Um, Dr. Is there anything additional you want to add or board members are there any questions based on what we heard the last board meeting before this goes to employees if I recall memory serves me trying to take out a bond or some sort of equipment that >> they were looking at that I don't know where the conversation need from what from the memory I know Alex was attending some of these Vanessa attended some as well. Um, they went to bid, they didn't get
053many. I think they got one bidder and they wanted to take that out to bid again because finance that were favorable. >> So, they're kind of moving forward with still a study and with kind of the um the view of the property >> to kind of get it ready for that, but they're going to actively go out again for another bid. Um, so they're still, you know, they're revising the data on the the the savings and everything to share with the districts as well. >> Well, obviously they have been very fiscally responsible looking at all the different options, whether it's replacing a one for one versus the more advanced geothermal aspect and being very conscious of of that cost on the member districts. >> Any questions? Uh this next item will be showing up in
054your for approval but we have not presented to you yet and so I want to explain because that's not typical the process that will be put in place where we have discussion or information items before approval. the two month process. So I am asking to bypass that. But that is because as we were auditing our programs and making sure our students had the support that we need that they needed, we realized that our bilingual students did not have a a bought curriculum for math. So our teachers were trying to piece a program together for our students. I'm not sure when the textbook for our bilingual math students had stopped, but for whatever reason, we don't have one now. And so that's for that reason, I want to just bring it to you now to move
055in this direction faster so we can get the focus for our students so no more time is wasted. Um it is a it's the math and visions textbook. I know that um Chim Calier has worked with teachers. They're supportive of this textbook. The total cost will be about $44,000. And so once we get your approval at the next board meeting, if we get your approval at the next board meeting, we'll rush on those orders and get these to our students as quick as we can. We will be using title three money for this purchase and we have that available. Alex, >> no. Yeah. So they the version of the textbook that they have, this is the third year of implementation. they have been able to like toggle between English and Spanish for the actual online
056text, but it's those workbooks that have been in in English. So, trying to to correct that, have the book solely in in Spanish and those workbooks available. And yes, trying to utilize as much of the the title funds as available, but the uh portion shared with us for title is just a little smaller than we were expecting. So we will likely have to use maybe a little bit of local funds but trying to utilize what we can. So we'll have we'll have a memo for you. Happy to talk through any of this stuff. Again, it's not typically the process we like to follow, but for this specific purpose, we felt that >> and there were no other those core classes that had this particular issue where there were where texts and supporting chill was not
057offered in the language. >> What's that? >> That was going to be my question. Thank you. >> Okay. So, if there are no questions, moving on to the agenda. approvals. >> Okay. >> May I have a motion to approve the 2025 2026 fringe benefit program for TRS and IMRS administrators as presented? >> So second absent I >> Dr. Fisher >> I miss Morris. >> Hi >> Mr. Oko. >> Hi >> Mrs. Dixon. Hi I motion carries. >> May I have a motion to approve the administrative employment contracts for principles Rodney Hull, Jorge Sanchez, Jeremy Christian as presented and previously posted on the district's website? >> Second discussion. >> Hi, >> Dr. Fischer. >> Hi, >> Miss Morris. >> Hi, >> Mr. Hi >> Mrs. I, Miss Bolinro. I motion carries. May I have a motion
058to approve the administrative employment contracts for assistant principles Michelle Brumfield, Ricardo Garcia, Jine Joseph, Kesha Lang, Aaron Mason, Kim Moy as presented and previously posted on the district. >> Second, Miss Smith. >> Miss Bham. Hi. >> Dr. Fisher. >> Hi. Miss Morris. >> Hi, >> Mr. Gco. >> Hi, >> Mrs. Dixon. >> Hi, >> Miss Malino. >> Hi. >> Motion carried. May I have a motion to approve the administrative employment contracts for Dean Sherry Burks, Akita Carson, John Johnson, Angela Martin, Terresa Milsap, Andre Moffett, Peter Zack as presented and previously posted on the district. So move second. Miss Smith absent. Miss Barham. >> Hi. >> Dr. Fisher. >> Hi. >> Miss Morris. >> Hi. >> Mr. Ompo. >> Hi. >> Mrs. Dixon. >> Hi. >> Miss I motion carries. >> I have a motion to
059approve administrative employment contracts for athletic directors. Alexander Brandon as presented. >> Second roll. >> Miss absent. Miss Barber. I >> Dr. Fisher. >> Hi, >> Miss Morris. >> Hi, >> Mr. >> Hi, >> Mrs. Hixon. >> Hi, >> Miss Molino. I motion carried. >> May I have a motion to approve the administrative employment contracts for deputy superintendent Elizabeth Alvarez, Alexander Ashoff, Jennifer Ker, Deborah Watson Hill as presented and previously posted on the district's website. So >> second absent Miss Barberan >> hi >> Dr. Fisher >> hi >> Miss Morris >> hi >> Mr. >> Hi >> Mrs. Hixon >> Ms. Mino I motion carries it. may have a motion to approve the 2026 August 26 2025 personnel report including the hiring resignation separation second position and leaves of absences as presented. >> So move second
060Miss Smith absent Miss Barham >> I miss >> I >> Mr. Hi >> Mrs. Minro I motion carried on to any old business to discuss any new business to discuss. One comment about transportation. Are we now tracking? Do we have metrics on who's hopping on the bus or how many people are hopping on the bus routes etc. >> Yeah. So we have our student and their drivers using a clicker. >> Okay. >> To click how many students are getting on the bus. They should be providing that us that information later this week for Mr. Mo and Dr. review and basically those numbers >> and we said we have hired a new transportation manager director which has been helpful so LT can start transitioning some of that work so we have somebody that's full-time on transportation
061and I'm fully aware that there are still some transportation issues that is not uncommon for school district at the beginning of the year um but we are working as quickly as we can to resolve all of them so thank you Dr. Alvarez and LT and you know, um they've been working hard to rectify all issues as soon as we know about them. >> I know that we've had some one-on-one conversations about having um student board members. Uh is that something that we can look into? >> Yes. And yeah, we have looked into it. We had conversations with one of our state representatives, Representative Hernandez, is also very interested in this. And the conversation I had with her a few months ago was around building out some student government programs in our schools that are robust
062so that we can start there's a pool. >> Yeah. Because I and I haven't looked into the details of either, but I know OPF has them and and lighten them and so I'm wondering how they have their structured and how they differ and what that looks like. May I have a motion? >> I know I I spoke to everyone in close session, but um been meeting with some uh other board members across the state. Um and I learned that a lot of other school districts in our state is actually working in a deficit and not a small deficit. I'm talking about millions. And I want to commend Dr. Hill for really keeping us on track. Um, [Applause] what would it say? The green. Uh, we we have a surplus and that that's man, if you
063guys will only hear the numbers that I've heard um over the last maybe two weeks that these conversations have been going on. Um, we're doing well. So, um that is a good thing through all we've been through um and fighting co all of that we're still hanging on. And then um >> Dr. Alvarez. No, I had Dr. Alvarez. >> Oh, you got I think some really great things and want to commend you on that. People say you listen and that means a lot um to our community, to our parents and staff. So, thank you >> Dr. Yes. >> Okay. About to talk about your first name, but Dr. Hermes, want to commend you. Um, I heard some really just good feedback about the late start Wednesdays and what you're implementing um, and with the staff
064and the communication. They're learning a lot from it and I want to commend you for that. Thank you. [Applause] >> That's it. community engagement. >> Okay, one more. >> Dr. Alvarez attention. >> Um, community engagement. >> Hold on. Put in the photo. I got it. >> Um, I know on Mondays of Mohip, um, Mr. Mohip brought up that I am working on a community engagement. I have some ideas. Um, and that is coming very soon. um quite a few different ideas and definitely getting involved with a lot of the community members uh to collaborate with me um everything from in person to podcast. So bear with me. It's coming, but we definitely want to make sure we get everyone engaged and keep the community parents and students in. >> Thank you. Anything else? >> Can
065I get a motion to move? >> Second favor.