001item. First thing, um, LT has an update on the facilities. I just want to give an update on what's the summer projects, where we are with them, and then overall. >> So, good evening everyone. I'm happy to be here this evening. Um, have the pleasure of talking about the overall building cleanliness and readiness for August 11th. I take off for freshman at Celeste math science academy proviso war project the proviso main office warrant pin painting update and August 11th beginning opening next slide please starting off with proviso east high school you'll notice on the far left this is inside the student cafeteria we've completed deep cleaning pretty much about 85 to 90% of the building we were wiping floors getting into bathrooms and corridors and making sure they are ready for August 11th Um the
002the hood system in the kitchen has been all tested and back online. There's no further work needed in that space. Our seating repair is ongoing. We repair about 28 seats in there. We plan to do another 28 next month. Um we attempt to do this work to make sure that we're keeping up with the wear and tear inside the main auditorium high school. Cooling tower preventative maintenance work was completed. We did have to order some heavy chemicals to get that work done. And the state bowler inspection is scheduled for August 4th, right before we open school on August 11th. We do not see any issues with passing the test. We're very experienced with this work and we're ready to uh show up and show up for the inspector when he comes in August 11th. Parents
003will be on site and we will have the the buildings ready for our students and parents on that day. >> Not just east but all the buildings. >> Yes, sir. >> Uh the next slide is moving on to proviso west. This is uh the main office work you see here on the far right. There's a picture of the brand new paint on the walls. Uh also the brand new carpet in the space. Uh we also added some access to the office. That is a second picture to the from the right to the left right there with the red paint. Uh the deep cleaning over there is going well. Roughly 90% completed with the building cleanliness at Proviso West High School. The remaining 10% is driver's I'm sorry students summer school student classroom uh kitchen good
004cleaning is done over provid west high school uh the main office work is roughly 95% done there's some more painting in that space we need to take care of and there's some more moving in and moving out because that space is going to be used in a different capacity uh in a few months in a month or so uh same thing over at proviso west the cooling tower has been completely preventative maintenance. We're changing our filtration devices and making sure the building is healthy related to breathing inside the space. Uh the boiler inspection is also scheduled for August 4th west and the E32 foreign and counter buildout. Uh we plan to get this work on to kick off Thursday or Friday this week uh with a completion date of about August 6 to make sure
005that that office space is ready uh for August 11th for Mr. Christian and his team over at Provis West. >> So, just as a reminder, we are repurposing the main office, the current main office that you know, Provis West is going to be the counseling seat. So, we'll be able to put all of our counselors into one spot. We'll have conference rooms. We're trying to make it more friendly for students because with this new role, we are going to be scheduling days um or I should say weeks where students by grade level will be going to meet with their counselors. way I can ensure that that students are meeting the counselors at least four times a year. >> Um we're also making it more student more parent friendly and visitor friendly where the main office
006is going to be an area where it's easier for them to get to. The principal talking with Jeremy he doesn't foresee himself using that office space very much but he still wants to have choice. He very much just seems to be he has a desire to be in the halls and classrooms later. Um so we're you know redesigning the space for him but the main office is now going to be right when you walk in the mistress um door where Shirley was um that's where the main office is going to be and reuniting all the office staff workers that are traditionally in the office staff register everyone being back in that same place making it easier for parents again that also is right next to the home's office so it just it's just a flow
007to get traffic to exactly where they need to be without having them enter deeply into the school. >> Uh the next item for provisor west is the work replacement. This was a project that was heavily needed. Uh the work is going well. We have the ro scheduled for roughly August 5th. We're hoping to better that time frame. Uh we have spoken to Steve Borgens and his team over at week which is at west 40 here on six fifth avenue in Lexington to make sure we have full occupancy on around the 11th of August to make sure that we're ready for student and parents. We don't foresee any issues with this and the project is going well. [Music] Uh the last one is Math and Science Academy. There's beautifification work happening here too. Deep cleaning, disinfecting
008bathrooms, getting into all the corridors, kitchen cleaning. Um door one where our students entered, we wanted to make sure that we got our rugs out and got them extracted and steam clean because the power washing process over the last few years has not been working out so great. Um item number four, the boiler test from the state's fire marshal will be August 4th as well. The elevator category one pressure test is due on the 23rd, which is tomorrow. Call the elevator will be here uh to certify the elevator to make sure we're ready to go come August 11th. We don't foresee any issues that happen science academy or east or west open the buildings around August 11th. uh and also for registration. Uh I believe we're in a great p great place and uh we'll
009make sure that the building principles have what they need to open the buildings. Any questions? I just wanted to give you a quick update on the some of the policy work that we're doing. So the the math and science academy first we looked at doing a provisal math and science academy transfer policy um task force. This shifted to an MSA because we wanted to discuss east and west MSAS as well. We've been able to have um full meetings of each of the task forces is as I mentioned before because of the number of participants we um being over 50 we've decided to have three separate task forces in the morning at one of those at least once now and getting some good information but we still hope before the school is looking like that there
010is a appetite for students to be transferred out if they're not succeeding programs, but we're also talking about one of those interventions that would could be mandatory for students and how long that type of commission period before making. [Music] So that is continuing. We have another one that starts application today and you can go and see how many people can work as well. Yes, I do foresee us well before the winter having a policy finalized review. Moving over to Dr. Bill, these items will actually will be seen at the next board meeting. So this is just a preview of some um good evening everyone. >> So first up is the PACE budget. So every year the superintendent must present to our board um what the pace budget would be for the upcoming year. As you
011know PACE is our out of district placement services are some of our students here from proviso are being serviced at the pace center pace high school and pace transition and this year um their anticipated budget for proviso district 209 is 9,331,148. This is the amount that we have set aside that we will be approving for pace. Are there any questions regarding that? >> Yes. So, this is more um a 4.5% increase and that's due to the staffing um percentage based on their uh cost of living increases that this year. I will say our new director Vanessa Schmidt is very keen to this and is looking into this and we'll make some recommendations to see if there is possibility to bring some students back in house. We just want to make sure we want to make
012decisions that best. So that's some of the work that we'll be doing. >> And then also over the years the number of students enrolled has significantly increased as well. So 2223 we had about 167 students. 2324 we had about 186 students. And Michelle know what the number was for this year? >> Um as of today we were at 174. It was projected to be 171. So we had some movements >> more over the summer time movements >> and and you might recall when um Dr. Rossi was presenting some budget information to you all, but he did point out that we are four times the average for school district >> in the amount of out places that we have here. So, it's an area that we know that any other questions here you will see this
013again as an information item. Next is the cost limitation compliance resolution, >> right? So in reference to the administrative cost limitation, if you recall um during the month of May, we had did our amended budget. So Izzy had an opportunity to review the um amended budget and they wanted us to make a modified make us make a change. Um that changed entailed they want to make sure that our amended budget is aligned to our annual financial statement. And so the recommendation for us from ISBY was based because we were within a 10% variance. We were at 7%, we need to be at 5%. We were at 5% on the administrative cost worksheet, but it did not align to the AFR. So, the change they recommended for us was to do a resolution and do a
014transfer um from an administrative account to a non-administrative account. And that amount would be in the amount of $75,000. Um, and that would take place as an action item during the August board meeting. And then we will submit the information back to ISY and then they would give us of approval and I've been in communication with them for the past couple weeks. Are there any questions regarding that? >> Okay, moving over up to give an update on summer school. So we are into session two in summer school right now. Session one ended right before uh the July 4th holiday. Session 2 is July 11th through and end day the 31st. Uh to date currently uh so we're looking at provisor west here first we have approximately 537 students uh registered. you'll kind of see session
015one and session two as far as the average daily attendance. And then there were a significant number of students dropped this summer due to that low enrollment and that threshold set um if students were not attending and were subsequently dropped from summer school. There were also original credit uh opportunities there in addition to that credit recovery. There is a majority of credit recovery at both east and west. uh the original credit is is less on the staffing side. Just kind of giving an update as far as how many teachers we have in session one and two. We've typically always staffed two session one a little higher given that there's just less students needed that are needed in session two. So you'll see that drop in number of teachers and looking at that average class size
016given the amount of teachers we had uh is a lower number of students at set at 20 there at proviso west on the achievement side as far as students are recovering credits. So, we're seeing session one uh at just under 200, session two a little over 100 for about 300 credits recovered there on the credit recovery side versus the original credit. Those students earn the original credit in driver's ed. We'll say there and just kind of note the number of credits being recovered and looking at how many students are taking this compared to the number of failures that we have. There are significant number of failures and though we've been using credit recovery through egeneuity we are closely looking at that method for summer school and what that will kind of look like for the
017future there just is a with online learning I think we all know that there's genuine concern just as far as how much information is being retained and mastered. So that's something we're closely looking at. Provis is similar there as far as that uh enrollment and the courses being offered. Same thing with the enrichment. What was not mentioned on the other side with West, we also have some enrichment activities there for our students. And we also have the ESY that extended school year students also participating in that. As far as staff and instruction, again, you can kind of see that average class size just right around where Provisa West was and also the number of credits again being earned on the credit recovery side and our graduation and I'm trying to remember the graduation date off
018hand, but I believe that information is being sent out if it has not been sent out already. I don't have the date. I'm not going to find that right now. But we'll make sure the board knows uh that for the number of students and the date and getting invitations out because that is around the corner there. [Music] >> Any questions on summer school? >> I do have a quick question. Staff support east has counselors and aids and deans and social workers. And if you go back to west, >> it wasn't listed. Sorry. Yeah, there we have the same the same support there as far as those counselors, those aids, the deans, the social workers and the facilitator. So that was not listed on the slide. >> So for less if I am interpreting the number
019correctly, the enrollment is 50% of the original the current enrollment. >> So yeah, that enrollment drop from session one uh to session two >> and that's that happens. Yeah, >> students only register for one session. >> Yep. and just yeah the number of privates meeting how much how many classes are recovered in that session one there's a number of factors that that play in to that that drop there >> so I know I've said this before and maybe say a little bit more firmer I am significantly concerned with our system that we have in place to credit to to recover credits um because while I do think it's recovering credits I don't know if it's recovering skills and it's causing students to then go into the next level of course and significantly shuttle because you
020know they they they challenge greatly and so I'm not sure right now if online credit recovery is the best for every single student has struggled and failed in class with the physical teacher in the classroom online learning sometimes even students so we have we have to take a hard look at this and figure out what it is that we're doing I'm also very concerned around our freshman on track numbers including my graduation [Music] research would show you that typically your pressure on track is tightly a disconnect here and so we have to figure out why that is and what is happening I'm curious right so I don't really not as concerned about state report card some of these numbers I'm more concerned about skills and so that's what we truly as a district is what
021we like to focus on making sure when a student does graduate from our school district. They truly have mastered the skills and standards that it takes to be high school according to the learning. So that's our focus [Music] intensively on any questions on school. Taking a looking at staffing. Uh you'll see some asterisks uh in there listed and we do have a number of personnel on our personnel report but these are our current vacancies as of right now at peace and west and the math and science. So see it still have some vacancies even after this personnel report uh comes through. There are with world language and math. You can see math as well at PMSA uh with provisor west. You can see a number of anticipated uh if pending board approval later on tonight
022uh with a number of positions with even just one vacancy for special education. And I do want to point out we are in a significantly better position than we have been in prior years. Um, as noted in pre previous board meetings, we've done a lot of work in regards to ensuring that our diverse learners as well as our e and bilingual learners um have adequate number of staffing in front of them uh to ensure that we're in compliance and that we're supporting our students. And so many of these vacancies that you see here are the additions to ensure that we have that coverage for our students to meet the students needs. Um we're also making sure that we're taking proactive measures as um Mr. Asha alluded to to ensure that we have coverage for these
023classes for the start of the school year so that we have a certified teacher uh in place um you know by any means to support our students. Um but we are in a in a in a significantly better situation though. While while you see vacancies up here, um for those of you that have have been on the board uh for some years now, you this is a reduction in the past years and many of these positions are are very difficult to fill positions. Uh there is a nationwide shortage in uh bilingual education teachers as well as um our ESL teachers uh and in addition to that, math teachers. So, uh, our hiring managers for this are proactively going through every applicant and conducting interviews and, uh, seeking out the best candidates to put in front
024of kids. I want to thank just a couple people looking over across from us. Mr. Kelly has done an exceptional job working on our EL, bilingual, ESL certifications, reaching out and scouring the earth, literally the earth for applicants. Miss Schmidt is jumped right on board. this Macintosh that provides a beast is working hard. Miss Albins as well has been helping out extensively with this as well as the entire HR office that is just working through everything. So again, thank you Bill. You guys did approve us MOA with the union to allow for teachers for the program and Jim is going to the airport on Thursday and we have three more that are coming. Um so we're As as Bill said, we are in a better situation. Um, but we're not there yet. There is a
025strong likelihood that at the August board meeting, we're going to put a memo um we're going to slide a memo into the agenda in case we have to do a um virtual classroom and I do not like it. It will be the very last resort. I have pushed back on adding this to the agenda as as long as I can. Uh but if we have to do this again it is the last resort. The union knows that my team knows that I want you to know that um we would do it until we and even with that I'll add one caveat just to slightly if we are going that route making sure that we have someone in the room speaking the native language that students can talk and work with. That's something that Mr. Kelly
026has been paying very very very close attention to. we have is that we go that route. We are planning ahead already with that >> with a pair of professional >> with a pair with with a with a qualified pair of professional that is >> any questions. >> Yeah. Question for you a couple years ago. I remember asking the question are we HBCU are we? >> So we are uh not we are not directly in talks with H.B.CU. use. Um I think in with working with Dr. Alvarez who's coming on now as well as working with this team, uh it is something that we can expand to and look into making sure that we're reaching out to every possible avenue to to attract teachers. >> Well, also this board took some brief stats last week to
027exit some employees from the HR department positions. So we're at a point now where we can start stepping up. who are looking to hire an HR director and u so that would be an additional right now and so that is a lot for him and as we're able to bring on more staff we can do the sorts of things that other districts can do >> moving on so with teacher and student schedules so staff uh Contractually, we are obligated to send teachers their schedules by this Friday, the fourth Friday in July, which is this Friday. So, we are prepared to send that information. The teachers will receive that um before this Friday, if not as as early tomorrow if if if anyone is watching. Uh master schedules, we are very pleased with all the building's
028work around master schedules. So, just some trying not to go in the weeds, but as far as the building of the schedule, making sure the classes we have the correct number of classes that was built to 100% with with all of our schools. So, a great piece of work by our counselors, by our administrators on that. And then the load as far as dropping in students to make sure they have a successfully built schedule was at 97% for both proviso east and west and proviso math and science academy was just over that. So, we are very pleased with where that stands right now. We have several counselors on staff working very hard this summer on just checking student schedules, double-checking our EL placements, our special education placements, and working to make sure that that is
029accurate for all of our students. The schedules are right now hidden from students. They're not viewable to students yet. uh we'll make sure that that is viewable once we are confident that all of any questions. So I just want to thank Alex and Bill and the team around this proviso as a district has come a long way in scheduling uh Dr. and I remember when we were not that way. We were in different roles, but we were keenly aware of struggles of this district. So, kudos to Alex and Bill and principles and John who really played an active role in helping us get this investment helping us with our moving on the next we have approval items. Um, and I just ask is as you guys have your agendas, these are things that we've talked
030through already. we have to present it to you in cows or in in board meetings. They've been in the board updates, but if there's anything on these approval items that you would like to talk through or have questions about, we'd be happy to discuss them. Um, the one thing that I added um that is new, I don't think it is. >> Do you want me to It's It's not a This is I downloaded this one. So if you just added it. >> No, it's there. >> Oh, >> that one. Yes. >> So I do want to just I want to get an approval of the committee the whole meetings for the entire year on schedule. Get them on the website. So this is typically the Tuesday, two weeks before any board meeting. Um the ones
031that are asterric are one week before a board meeting and we're doing that because of holidays whether it's Thanksgiving or the break or Christmas break or winter break or spring break. So those meetings with those houses would be one week before the board. >> Yes. So in September [Music] >> and we'll I'll send it to you. We'll update it if if there's any >> we'll do we'll start doing board meetings and meeting invites for the whole week as well. So it's on your calendars. I will make it very clear when both sessions start and session. >> Oh, the this is only the cow. >> These are only >> the board meetings already are on the website. >> So, we'll have three meetings in January. >> That's correct. >> Got it. >> I can't remember why.
032Oh, because of the six we pushed that because it was otherwise it was >> 12:30. Well, and I guess could remove one if we leave it >> like that first January. >> Yeah, >> I think we should put it on the calendar like hold it and then >> that's fine, but in January is not ideal. We can look right there. If there's a possibility where we don't need to meet, we can do it through weekly updates. But we just want to hold these dates >> in case we do want to bring you guys. >> That is all I have. Go to May I have a motion to approve the July 22nd, 2025 personnel report including the hiring resation, separation, segment positions and of second. Please call for discuss any discussion. Minero. >> Hi Mrs. Hi
033M. >> Hi >> Miss Laura. Hi >> anyone? [Music] I so um and I we were kind of back and forth about the CFR in the Illinois um uh seal of biiteracy and he brought it up to my attention through research and investigation that this the seal is equivalent to the CFR which is um Europe and Latin America's language equivalency. It's equivalent to like B1 which is fluency. And so just curious if there's any way for any students who are interested uh in taking the P1 exam for say Spanish or French if the the district might be able to provide that because like say if they want to get a job overseas having that that is more internationally recognized than states. This is just a thought um you know something that will help our students
034in the future. >> We can look into that. I'll pass that. Yeah, I'm not really familiar with that example. We can look into and see if it's something that we could offer. >> Yeah, there's there's institutions all across the city and county that uh offer >> please. And thank you. >> Also thoughts about your own school. Yeah. >> Are you seeing? >> Yes, 100%. Um because because the data shows that you know in the summer students have uh drama, right? And looking at our summer school concerns and graduation and keep fresh on track. If there's less lag during the summer, right, but a more time frames that are researching data back, maybe we can help mitigate some of those. >> Was it the summer? >> Yeah. >> So, I was a I met a school
035that was year round and so it's still the same 176 days of instruction, but you have like the way we structured it. We had a two week fall break. We had a three week winter break. We had a two week spring break and we had a six week summer. >> Yeah. >> Did you start later then? Did you have more like outdoor time that like >> we didn't have any more outdoor time and the teachers actually loved it because the travel some >> Yeah, because they were on off season, right? >> I think it's something we could look at. I would love to also look at a late start. >> Yes. >> Yeah. And so when I was a student in Ohio, I switched to a late start and there were a few hiccups, but
036we made it through and we saw significant improvements with our students. >> I like Yeah. >> So just bringing that up. Well, let's talk I'll talk more with the with the executive cabinet figure out a structure how we can start >> and like if not there, you know, I'm more than happy to drop it, but just at least exploring. >> Anything else? >> Thanks everyone.