001Miss Miner. Hi, Mr. Pix. Hi, Mr. Okampo. Hi, Miss Morris. Hi, Dr. Fischer. Hi, Miss Barbad. Hi, Miss Smith. I Please stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for it stands one nation under God indivisible with liberty and justice for all. Miss Smith, please read the vision statement through expectations of excellence and by providing equitable educational opportunities to empower each student. Our graduate are prepared. Each student our graduates are prepared for college careers and to serve as contributing members of a dynamic global society. At this time, the board of education opens the floor for public comments. The board will receive public comment from any individuals present this evening and have submitted a request to address the board for the established
002procedures. Comments will be limited to three minutes in accordance with board policy 2230. We believe that all participants in the meeting desire the best outcomes for our families, students, and communities. As a reminder, this meeting is being live streamed and will also be archived and available on the district website. [Music] Donna Patterson, good evening board. Just briefly here, uh, I've had this concern and I probably look like I'm going to continue to have it. Uh, Mr. On the cosmetology, it looks like you decreased the number. Is that correct? And then my question would be taking the training for it. Are they at this point going to have license when they leave cosmetology school? Because that's been a problem. Thank you for training me, but if I don't have license, we've paid and and and uh
003that's been a concern and it seems like it's going to continue. That's something that we really really should look at because training and then not having a license, you can't you're not supposed to do here. Um things of that nature. All right. Jason Banks, we did receive a request to you five minutes. All right. How you going for? My name is Jason Banks. Uh I am from Berkeley. Um I proudly live in the Berkeley village. I have four young children and they are enrolled in our public elementary schools. uh my four children future their future provide um so let's work together to improve provider west as we also uh improve provider east the math and science academy where we are meeting tonight on June 3rd we all heard uh the news that the state representative
004Chris Welch gained $40 million in state funds for new athletic fields at Provis West High School. I am a longtime community member. I was not informed by the district 209 school board that Proviso West needs $40 million for athletic fields. Myself and everyone I know in our community were not invited to any district 209 public meetings to discuss Welch's $40 million proposal for athletic fields. At the same time, our idea provides OS students and parents face other serious challenges. Look at the Illinois board education report card from 2024 for proviso west academic scores for English language learning. The Illinois's proficiency average per school is 39% of students but it provides a west English proficiency is only 7%. Having our children succeed in English is more important than athletic fields. Clearly, Proviso West needs more financial
005resources and state funds to improve our test scores. Look at our math scores. The state proficiency averages 28%. At Provider West, the math proficiency is 3%. Having our children succeed in math is more important than athletic fields. Look at our science scores. The state average is 53%. At Provis West, we have 30%. Modern science labs at Proviso West are more important than athletic fields. Look at our healthcare. Wow. Provis has free fullervice medical clinic staffed by Noah Hoda medical school. Provis West has a nurse the school nurse. We need free medical clinic at proviso west and this is more important than athletic fields. Tonight I ask the school board to convene your facilities committee meeting next month in August and every month going forward at Proviso West at 7:30 p.m. after everyone is done working.
006This meeting should have both in-person and remote participation. At this meeting, you can show us $40 million plan for athletic fields and you can allow public input on the urgent need for state funds to improve west academics, healthcare, performance arts, vocational education, and other needs. The facilities committee meetings should occur every month until the issue of Chris Welch's 40 million dollar proposal for athletic fields is resolved. Tonight with love and hope for all Proviso Township families, I have another public announcement for everyone. Tonight I announce my candidacy for state representative for Proviso West Township and I intend to replace Chris Welch who has not done the right job to make our community safer, lower our property taxes, give our families free healthcare, and improve our schools. together with new leadership can truly improve our community
007and give your family what you deserve to help to save money with lower taxes, safer streets, free healthcare, better schools, new grocery stores, and more. I ask everyone to get involved in my campaign. Contact me by email at [email protected] and I publicly invite Mr. Walsh. Three debates with me this year and three debates next year. Let's have an open discussion about the needs. What our school needs is the best way to improve Vazo West High School. I thank you school board and everyone for listening to my remarks. Roger Romanelli. [Music] Thank you. Good evening to everyone. I'm Roger Romanelli. I live in Hillside and I'm a Proviso West graduate from 1985. Um I'm going to echo many of the comments that Jason made. Um on June 3rd, I saw the NBC News report that the
008state representative, Mr. Welch gained $40 million in state funds for new athletic fields at Proviso West. Uh over several years in the past, uh we all witnessed our proviso community come together to create the proviso school's master plan for school improvements at West East and the Academy. This process spanned a year and a half. It was input from hundreds of people, parents, residents, teachers, administrator. The school district hired a professional architect, a great taxpayer expense to produce the plan. Now, my understanding and many of us in the community is that the master plan for Verizon West was supposed to be our community's official guide for over hund00 million in urgent Proviso West improvements. And tonight, out of the master plan, we brought the recommendations to improve Proviso West, which is on this spreadsheet right here.
009when it came to our athletic fields. This master plan calls for $5.3 million of improvements. So, I hope the board can understand that the community is quite stunned to hear that there's a proposal for $40 million for athletic fields when the master plan that took 18 months said it was 5.3 million. But there's really more that really needs to be discussed here. In the master plan, of course, Provisor West needs to be improved. There is a recommendation for $5 million for better vocational training, five uh 6 million for a new library, 14 million for a new auditorium, over 10 million for new science labs, and over $50 million to improve three academic wings. Now, we know that the master plan has been in implementation over several years, but as a community member, I really don't
010know where it's at. I don't know what has been done at West. Uh in 2017, I was on campus grounds. I made a bunch of recommendations on landscaping and I was grateful that they moved forward. But um Jason, myself and others in the community, we believe it's time now in light of this $40 million proposal to have the facilities committee meeting meet every month at West going forward. And hopefully the meetings will be at 7:30, not 5:30 because people really can't attend a 5:30 meeting. We hope at this time that the school board will present all of the official documents about this proposal for the $40 million plan for athletic fields. Um, in the NBC5 story on June 3rd, Maryanne Aver announced to the people on the story, um, are architects renderings available for the
011public about the $40 million are construction plans available and her answer was no. So it I hope you understand that all of us who care so deeply about our children, we want them to have great academics like we had at Provides the Western great performance arts and a new auditorium, vocational training and refurbish the auto shop so kids who might not be on an academic track can really succeed in vocational or carpentry. I'd love there to be a bicycle repair shops who are all biking and riding their bike. Um new elevators, sustainability, other schools are putting on solar panels. So I hope that the board will go for go forward with the facilities committee meetings focused on the proviso ses plan and every board member really we hope you'll answer this question maybe tonight you
012can answer and the question is really this do you believe that $40 million in new athletic fields at Verizon West is the most important priority for our children right now that the test scores that we've talked about should not be the higher priority improving our academics using that money to improve our uh school. How about free medical services? Is that less important than the athletic facility? So, I think every board member should go on the record as to where this proposal of for the athletic fields falls in the priorities and how it judges with the master plan. And so the community can really be involved to understand this proposal and again understand how we went from $5.3 million for softball fields and baseball fields to now we're talking about $40 million. So we do encourage
013everyone to get involved in our volunteer effort. We really want to understand this $40 million plan. We want to understand how the board has brought this forward to the community and why the board thinks this should be a super priority. This needs to be a very robust public involvement. We encourage everyone to get involved. They can email our provisal volunteers at hillside neighborsusa atgmail.com. And we do thank the school board and everyone for listening. We we look forward to very interesting and thoughtful process as we all come together. Thank you. Jackie Franklin. Good evening board and committee members and everyone else. Um my name is Jacqueline Ron and I am a family nurse practitioner at the Lyola Schoolbased Health Center inside East. Just wanted to talk a little bit about our clinics since we're on
014the agenda for today. Um and also the impact. So everyone is aware we do service east west and PMSA. Um we are sponsored and run by the Lyola School of Nursing and are 100% grantfunded, meaning all of our services to the District 209 students is completely free. Um we've been providing services for about 24 years and our staff consists of two nurse practitioners, a family doc, two um licensed clinical social workers, a registered dietitian, and a medical assistant. Um just a little bit about the services that we provide. physicals, sports physicals, acute visits for um common illnesses. We also have like a fully functioning lab as well. Um and individual medical nutrition therapy and individual behavioral health therapy. So on average, we see 30 to 60 students a month for medical visits. Sometimes in the
015summer, it's a little bit slower. And then our um therapists have a case load of like 30 to 40 students. And typically um they're seen for either individual therapy or case management and they work really closely with the school social workers depending on the need of the students. Um in the last few months we've assisted in responding to the measles outbreak and in the last year we've given about 460 immunizations to all district 209 students. 116 which were menitis and 23 um MMR vaccines just in the last couple months. So this summer we've been busy with sports and um school physicals. Our dietitian has also visited some of the sports teams and talked about nutrition per per nutrition for performance and the importance of hydration. We have a youth advisory board that meets monthly with
016an average of 18 proviso youth attendees. We also have a community advisory board with over 20 local organizations that support the well-being of our students. Um we sponsored the calm room which serves as a quiet space during lunch and we also have a lunch program that our registered dietitian runs with um dietetic interns and undergraduate nursing students. We have doctoral nursing students working on various projects in collaboration with proviso east. We did catch my breath which is an evidence-based um vaping intervention program in all of the freshman health classes. And a second student also worked on revamping the um cardiac arrest protocol and assisted with training the emergency response team by conducting drills to asssure staff are comfortable and ready to respond to any cardiac arrest that happens within the school. Um we're grateful for
017our partnership with district 209 and hope to continue our mission which is to enhance providers and township students academic performance and healthy lifestyle by providing medical, mental health and preventative care services. Um we would also like to request to be of the district website so that way more families become aware of our services and that um so they can use it. [Music] That concludes public comment. We're going to now move on to the presentation by the cell phone task force. Good evening board. So we're going to cover here cell phone task force kind of the background um go through what was in place um board policy where we are today and where we're looking to go. So this was one of the task force that Mr. hip started um that he uh tests us with
018me and Mr. Taylor the lead and involves students, parents, and teachers um to get a good cell phone um idea of where we're at with our cell phone policy um and where we're going with it. So, quick background, our cell phone policy um was adopted by the board June 11th, 2020 four, sorry. So, um, overall policy basically is what it states is that, um, the cell phones must be kept powered off, silenced unless a supervising teacher grants permission or it's in an IEP, um, lunch period, passing period, or emergency. So, that's kind of the the general policy that was adopted. It was just a generic policy adoption um, last year. Um, and what that looked like then is kind of what that tied into the student handbook. And this is what we're looking at with
019the task force is that what does this what do the board policies say? What do the handbook say? And what do we want for our students that's going to help them uh best academically. So um the handbook summary um basically states that um they cannot be used um unless um they have administrative approval during class time. So that's pretty pretty standard aligns with the board policy um and uh basically unauthorized use um may result in disciplinary action. So very very bas I know Mr. Ashoff Mr. Mo can speak more to that as well as Dr. Thomas but these policies were adopted for the 2425 school year but not formally enforced across the district. So we had what we gathered from the first of our four meetings was that some teachers were doing it some weren't.
020So it was just very confusing for the students as well as you know teacher A enforces it, teacher B doesn't and what that looks like even from a disciplinary standpoint between all three buildings. So we we met uh like I said four times and kind of developed overall a task force proposal and this is just a generic you know overall guide um doesn't get into the details of like I said the MTSS framework but we did provide that. So that's something that um Dr. Thomas Mr. Moda Ash Mr. trash off and then we'll uh we'll look over for this. But our overall proposal is for the upcoming school year to to have the same policy that we pretty much already have. We award policy in student handbook is that we have district-wide consistency. Sorry, same
021cell phone policy. It's a blevel policy um where all student devices would remain in a classroom holder. We call them phone homes, but basically pockets that are in each classroom. So what we looked at initially was that um you know we could look at lockers, we could look at all these different options, but what's the most feasible to actually get implemented into the schools um for the upcoming school year. You know what's something we could actually roll out? You know, it's a great idea to say let's take the cell phones at the beginning of the class phones in each classroom. The students come in, they put their phone in the phone home and they they um they attend class. And that would look like that across each building across the district. and students would have
022that same expectation um in all classrooms. And again, that MTSS based enforcement we've created um and it's not on here, but basically a tier one, tier 2, tier three of what that disciplinary action looks like. They come in and they don't want to put their phone in or they take it out during class and said they didn't have it. What does that look like as far as a tiered proposal? So, we're doing the same discipline um for all students. um communicating this with our staff and communicating this with our administrative teams to make sure we have that support the first couple weeks because if you can get it locked in the first couple weeks of the school year and you can then continue it. But if we, you know, ease up or we say we're
023going to implement this second or third week, it's it's much harder than the first day of school. Everyone's following the same policy. So that was the main part that came up was really that continued support by administrative, security, everyone involved, doing the same thing, getting students on the same page to help their education essentially. And then the other aspect that we looked into for this was a legal and policy alignment. So SB2427 um was an Illinois policy that was uh not it was voted down or tabled for this upcoming school year. Um, but essentially it was a policy that Illinois was going to make that forced districts have cell phone policies like New York has them, other states have them, but um, it was it was tabled or withheld for this upcoming. Um, it was
024for the 2627 school year, but regardless of that, we know it's coming. It's something that states are are working towards. So, we want to make sure we aligned with that. So, whatever policy we put in place will align with that future Illinois policy. Um, and make sure we have compliance that student rights are upheld, of course. So we have the same board policy, student handbook and it all will flow into that event eventually the Illinois policy and then of course the great part is we we also considered throughout this whole process involving students, staff, parents um and what that looks like you know things came up where we involved plan and how can we make sure we're addressing all of those needs and just um making sure we're not missing anything or emergency situation, what
025does that look like as far as cell phone policy? So, we did put that all into the policy um proposed and basically the tiered support. Um but essentially, it is just um not just, but it is that district-wide consistency of a bell-to-bell policy putting their phones in a phone home um at each building with the same disciplinary actions. Hope's approval and obviously working through this with Dr. Thomas and administration um distribute a uniform policy districtwide. Um, so everyone's on the same page. It's not just the policy we adopt and we don't push out. Um, we develop an administrative support schedule for early enforcement. We're talking about the first couple weeks, making sure we're in the hallways, we got security, everyone's enforcing it, um, to get students on the same page of that. Um, third step
026would be to present the plan during district institute. Again, that enforcement with the staff, students, uh, teachers, and then to, um, really push out the communication over registration um, as we approach the upcoming school year. um multilingual communication. So parents, everyone's on the same page that this is coming. It's not able and it's not, oh, this is a new thing. It's that they're aware of this upcoming policy. Um next would be to train staff and policy enforcement and documentation with students. And then um the final step is to monitor that implementation and review the top offenders. So the first couple weeks going through saying, okay, who's our top 50 kids that we're constantly having this issue with and what that looks like. So that's overall, you know, it's what's presented here is the what the
027recommendations of the cell phone task force policy. Um, you have any questions? Thank you. Next is request communication from me. So first you want to go first. So um so first I wanted to welcome our new leadership because we have a lot of our new leaders with us today. Uh we have Dr. Sanchez who is our new PSA principal. We have uh Mr. Christian who is our new provisor west principal and we have Dr. Keris who is our deputy superintendent of academic no school school improvement. Sorry there's a lot of words and a lot of other deputies. So welcome. We're very excited to have you with us and thank you for coming. We'll see you every month. Um so just I wanted to take just a couple minutes. Um I had the privilege of attending
028the model schools conference in Washington DC a few weeks ago and it was a gathering of educators, school leaders and policy makers from across the country that focused on transformation and excellence in education. So I'm just going to highlight a few of the sessions that I attended. They offered a lot of value and insight um that connect directly to what we are doing in proviso or what we're trying to do in proviso. One of the sessions was called v keeping the vision in tune. It was a little cheesy with some music aspects but it emphasized the importance of consistent alignment between our leadership and our strategy. Um a clear shared vision helps to drive purpose and direction across the entire school system and community. And this aligns with the work that we have planned with
029our strategic plan that that work will get underway. Another session that I attended was called aligning school culture with action and it focused on the need to turn school values into visible daily behaviors. Uh culture must be lived and modeled from all not just posted on the wall and not just said in passing in the hallway. Uh, one of the other things that was pretty common that we talked about in multiple sessions was called the triple E or some people call it the three E um, which is enrolled, enlisted or employed. And then I learned that some districts across the nation have added a fourth E which is entrepreneurship. So not discounting those kids who are trying to start a business and create their own business. Um this definitely reinforced the urgency of assuring that
030every proviso 209 graduate has a defined postsecary plan whether it's college, military or career. It walked us through the framework and intentional pathways about preparing our students for life beyond high school. And most of these districts were K through 12 districts. So they have a unique opportunity to kind of start that pathway early um since we just get our kids for high school only. But it does stress to us the need to strengthen our bonds with our foundation districts to make sure that we're working in tandem to like provide these pathways that they know these are the provisal pathways and how we can have our foundation districts kind of get on board with doing that intentional classroom and offering programs like that. Uh one of the other sessions I attended was called all aboard. Um,
031the name of the session was a little hard for me to get past, but it did highlight how a cohesive missiondriven schoolboard plays a crucial role in academic improvement. When boards and superintendent, central office staff, principles, um, and other building leaders operate in partnership with each other, we can create a culture of support and accountability at every level. Uh, and the board then works to get the resources needed when requested to support our students. So, when our principles say, "Hey, I really need this." And they show to us and Mr. Mohib that this is critical for them to operate their buildings effectively. It's up to us as a board to make sure that we provide those resources and we trust in them to to lead that way. One of the most powerful sessions I attended
032centered on the education of black boys and it was based by data and research and how black boys learn best and the systems they need to succeed. And I thought it was very eye opening because they presented so much data on the difference it takes on educating our black young men versus even black girls, other people of like different colors. And they created a school based on this data. So now while I hope is not a boy only school, I thought that the insights they presented were essential for creating a very like responsive classroom. And I would love to see something like that brought to our teachers because just knowing that data and knowing how boys learn differently. Um we can kind of have an opportunity to create culturally responsive classrooms that also help our
033boys learn. Um, we also went to or I also went to one that's about transforming underperforming schools and this provided practical strategies for lifting struggling schools up through leadership development, datadriven decisions and inclusive practices. Running through the entire conference, there was one thread that was kind of apparent in every different session and that was collective efficacy. the belief that together educators, administrators, school boards, and communities can make a measurable and lasting difference in student outcomes, that it's not just about individual effort, but about what we can accomplish when we work in alignment with the shared mission. So, this conference for me was very affirming. Uh, I confirmed that the direction we're moving in under Superintendent Mohip's leadership is aligned with the national best practices. His focus on systems, accountability, culture, and outcomes is pushing us
034in the right direction. Um the thread of collective advocacy aligns with the launch of the new campaign to unite, support, and energize our entire school community, the VR proviso. Um so I hope you have all heard or at least seen the launch of that campaign and will join us at some of the exciting summer events we have planned, the community wellness day on Friday, July 18th, and our community engagement summer walks on Saturday, July 12th and 26th. And if anybody wants any of those presentations from the conference, I could share them with you. Um, I'd be happy to. So, you can just email me and I will be happy to share those presations. That's it. Thank you. Your turn. Thank you. And I will defer right away to Dr. Hill, our deputy superintendent for science.
035[Music] Good evening everyone. The first document that I want to discuss is the treasures report. If you had an opportunity to take a look for the month of June, this ended our fiscal year. So, our proposed budget revenue, we were expecting 120 $120,925,000. I'm happy to report we have exceeded that by 5%. We received 126,660,792 in one fiscal year. So, that's a clap. Next up is our proposed um expenditures. As you can see, we were at 99%. So, we're very close, but we did remain under budget. And so, we will continue to monitor expenses throughout the year and make sure that we are on track. But, I was really pleased to see how the revenue did come in for this year. And we would put forth every effort to ensure that happens this upcoming fiscal
036year. Are there any questions regarding the treasures report? Next up is the last bill list for the month of June. Are there any questions pertaining to that bill list? If there aren't any questions pertaining to the bill list, that will conclude my presentation for this evening and then the bill list of course is up for approval. Thank you and have a great evening. [Music] So, moving on in the superintendent update, just a few things that I want to highlight tonight. Um, kind of le uh leading to what um President Barbara mentioned about being at that model school conference. One of the reasons that I wanted to take um not only um President Barban but also Alex Ashaw to the model schools conference is because I wanted us to get a lens from outside of Illinois.
037Um I think it's important for at times for us to see what's happening around the entire country. There was also a focus at this mile school conference around the five essentials. And so what we're noticing now is that this five essentials, although it's something that's part of um the accountability practices and the reports here in Illinois, we're starting to see that this five essentials is moving across the country and seeing that other districts are really embracing it. I feel like we're at an advantage by having some people on staff such as Dr. Hill and Dr. Keris um and a few others that will be joining us that have experienced the the five essentials in in a very meaningful way in our work in Chicago public schools um but also looking to align our strategic plan
038to this five essentials right from what we know of the five essentials this is not an experiment there's solid research that dates back almost 30 years to show that when you organize your district to be either organized or well organized you can far surpass districts around because once you get to that point of organization, you can really um move forward in in a very in a very swift pace in making that work of school improvement come to life. And so right now we are a district that is unorganized um fairly well disorganized. So there is significant work that needs to happen. And what we're doing right now is starting to train our staff and starting to engage in these conversations. As I mentioned in the committee of the whole meeting, um we have decided not
039to partner closely with the an organization to build our strategic plan and that's because of the amount of listening sessions and community work that we want to do in this plan. So as we've laid this out already, we are expecting 47 sessions between now and the um end of this planning and and and collecting of information phase. So phase one um and phase two. We started this past uh the end of June, we had one we had our first two of 47 sessions. We met the first seven and a half hours um each day with principles and administrators to really look at the data that we received from the five essentials to better understand what it is that we're doing in all of these areas. There were 35 areas that we looked at and to
040get feedback from administrators and from teachers to say in this specific in this specific issue or or or key area of topic this is what we believe teachers should be doing differently. This is what we believe administrators should be doing differently. And I didn't want to engage in this conversation solely with administrators or solely with teachers because I wanted the groups to come together and talk. And what I found was in those 15 hours over two days, it still wasn't enough time. And so there was a lot of a lot of information um that was shared. I appreciate those. Uh Principal Sanchez was there. Um, Principal Christian wasn't on board just yet, but I know he would have been there because what we've learned um from that is there is somewhat of a disconnect, but
041our amazing staff between our administrators and our teachers had some really good insights on things that we can do differently um to move us toward that status of organized what I'm hoping is is a shorter amount of time. Um, I also spoke about the need for an equity audit. And so, as we're building out this strategic plan and willing to do this work on our own, because I think we have the capacity and the time to be able to build this, I am looking to bring in an outside organization to help us with this equity audit. I do not believe that we have the internal capacity to take on both. And this equity audit, it essentially wants us to look at in several areas, right? It's not just about the representation of our students or
042our staff. It's really about what we are doing with our resources, how we're making decisions that are going to impact our students. um how we're looking at the data and what that data is telling us and how we're responding to the trends that we are seeing, how we're evaluating our actions and ensuring that we're what we're doing and and and the resources we're putting into um these improvements in areas of equity are lean leading us towards the the expected outcomes uh that we want to see and also absolutely want our community to be involved in this. So, as uh we're searching for that for that organization to come help us with this equity audit, I'm I'm truly looking for an organization that's going to be able to to hold multiple um just multiple sessions and
043and talking to focus groups and talking to students and talking to parents and talking to community um community groups and stakeholders. And so I'm um I'm hopeful we can find an organization that's going to match our efforts that we're putting forth with our strategic planning. Um next we this week we were able to launch our first meetings of the PMSA or MSA the math and sciencemy's transfer task force. This was something that the previous board early on in my tenure here at the district asked us to take a look at because as it stands right now we do not have administrative rules or district policy around transferring of students either into PMSA or out of PMSA um at differing levels in differing years. As we engage in this conversation, we realize that that conversation cannot
044start and stop with PMSA because we have a math and science academy at East and West understanding that there are improvements that are needed in all of our MSAs. Um there's significant improvements that need to happen at both proviso east and proviso west. And so we we had um as I mentioned before, I was hoping to get a a a task force together, maybe 10 or 15. Um when we launched this um opportunity to engage with the community, I think within the first two hours, we had 25 people signed up. It was quite remarkable. So we did have over 50 people signed up to be to to to to volunteer to give us feedback on what policy would look like. And so instead of turning people away or trying to do a task force of
04550 people, which would be nearly impossible, uh we've created three task forces. And so we have a morning group, an afternoon group, and an evening group. So far, we've met with the afternoon group and the evening group. And if you, you know, we do have plans to meet with the morning group tomorrow. And so what I in the first two groups, we've made it as far as having conversations strictly around PMSA and strictly about transferring of students out. what we've learned so far from those two groups. If there is an appetite to um look at mechanisms that should be put in place and and differing supports based on differing supports being offered to students dependent upon their level of challenge and and um within the PMSA program right now and an understanding that there may
046be a time when students will need to be transferred out if they are not meeting the standards and the rigor of the PMSA Academy. and we just shortly began to have conversations throughout the NSA. Um so we will continue to have um we we will continue to have these meetings and the hope is that we'll be able to bring recommendation by by the September 14th. Um we are launching today. I'm not sure if it went out to the public. We had some um emergencies that happened in our communications department today. Um but we are starting the the district facility naming policy task force. And so we will be accepting applications between now and July 22nd. We look to have our first meeting um that first week of August. And we'd like to have policy draft,
047not a final draft, but a policy draft to bring to this board of education around um how we should name district facilities and and district equipment um by that first meeting that the September meeting of the board of education. um looking at and hearing from um just feedback from from stakeholders, from community members, the board of education, teachers, there is a desire for us to be at more and more events. Um I've attended several since being in the the district and um I guess it's a sad almost a sad statement was that how surprised people were that the superintendent or the district has shown up the events. that tells me that we have not really done our due diligence to to get into this community and do that work. Um, I do know that oftentimes
048we have board members that are representing us at at the at these events, but I would very much like to see our staff u be at these events as well. So, looking at where we are looking to um to attend and possibly have booths set up um for the month of July, we're looking at the Westchester Birthday in the Park which is on 7-Eleven. I do not believe at this point they are accepting vendors, but we're working with them now. On September 12th, we have the Provisal West Alumni Picnic from 10 a.m. to 7 PM. Um, on September 12th and September 26th, and I'll talk about this in a little bit more detail. This is the we are Proviso community outreach. Well, you know what? I'll talk about it right now. So what this is,
049we have decided that um I've heard stories that the first day there are tons of kids coming in for a moment um and and that drags on into week one and even into week two. And so instead of admiring that problem, we've decided to call, you know, a call for volunteers to organize ourselves to go out into the community, to go into the homes, put door signs and um placards and walls to remind people of the first day of enrollment um or the first day of school to to encourage them to enroll. And so we we want to go beyond phone calls and beyond emails and and web postings and physically go into the community and knock on doors and talk to parents and talk to community members and encourage everyone to not only register
050for school before that first day of school, but also to attend that first day. We have goals for um the number of students that are enrolled um prior to the first day. We have goals for our attendance for that first day of school. And while um I'm excited that people are answering the call, I would very much like to see more and more volunteers um at this. We'll make it a personal appeal to our staff. Um we have information out in the community and we're working with community organizations to help us get volunteers together. Um on 7:18 we have the step into summer community health program here from 3 to 7:30 p.m. I'll talk about that in just a moment. Um on September 19th, I'm sorry, September July 19. Thank you. Um we have the
051Provisal East Alumni Picnic. Um on 7:26 we have the um speaker Welsh back to school health fair and on 7:26 again the community outreach and on all of these except for the first Westchester birthday. We are planning to be there in full force with staff. I'd invite all board members to to to join us. We have purchased the tent. We have purchased more swag. Um, and as soon as the information as soon as those materials come in, we'll be able to get them up. Um, we did purchase a fairly large tent, right? I think we bought a 10 by 20, so we could put tables in. We could have multiple people in there. We could, um, and then we're also increasing the amount of swag that we could pass out. But we're also beyond, you
052know, t-shirts and backpacks and frisbees or I don't even know if we bought. Um, it's more important to get that information to parents. Have computers there to get parents signed up if they want to get registered for school. will give them the calendar for the events for the entire year and just getting that information out to them as quickly and as often as we can. In the month of August, we're we're looking at the national night out. Um that's on August 5th. I believe almost every community is doing something. So, we're trying to see um just how many cities um of the 10 that represent our districts we can get into. On August 8th to a August 8th to August 10th, there's the Taste of Bellwood. On August 9th, District 89 has the back to
053school inspire fest. On August 10th, West 40 has the backpack giveaway. On August 16th, there's the Maywood Maywood's legends lock party. Excited about that one. Uh I think the Eley brothers are supposed to be there and his and so I will definitely be at that event. Um and then on 829 to 8:31 there is the Taste of Melo's Park. And so again, I I don't I can't speak specifically to how engaged we have been in all of our communities, but we're looking to make sure that we have a constant presence. And it's not about just connecting with our parents that currently have students or in our schools. It's about connecting with the parents that will soon have parent uh kids in our schools um to help maybe almost sell them on the proviso experience because
054we we are shifting and and we're looking to make significant improvements and it's also engaging with our community that doesn't have kids in the school or maybe their kids already went through the school. um to keep them connected to have an understanding of what Provisal High Schools are all about the things that we were doing and you know provide them opportunities to continue to engage with us even if they don't have a student and we won't have a student in our schools yet. Um, so speaking of that, I know uh, President Barbara had mentioned this we are proviso. This is a new campaign that we're starting. Mike, I don't know if you're able to click that link for me. Um, Christie did have an emergency in her family, so she was not able to be
055here. Um, so I'm going to do my best to walk us through this with Mike's help. And so, uh, this is the campaign. Yeah. You want to go to the next one? And so we do have a new um employee, Miss Neil Lifeline, who's helping us with our um with our digital presence. And as you can see, there's a significant change in how we're presenting ourselves to to the community. It's more polished. Um we're ensuring that we have um we're trying to reach more people. We're trying to get into spaces through Instagram or Facebook of where our students are. And so the we are proviso um we we have this hashtag the we are proviso. we're here and we care. And so that goes back to the point of we're trying to get more involved
056in the community and we want to make sure that um we're doing everything we can to support our students. Um you go to the next one. And so we will have um branding for each of our schools. It'll be aligned to their color. So Proviso West would be red, east would be blue, and PMSA would be they're purple. And so getting some of this um badging and naming in into each of the schools. You go to the next slide. Um so talking about the visual campaigns. Um and so these are just some what some things may look like as we're going out into the community. Um you can see what the door hangers would have information around first day of school, getting registered and the importance of being in school. Um and getting more of
057this information out. You can see down at the bottom that's not exactly what the yard sign will look like. We'll have these yard signs that we want to put in like in people's lawns. Just a reminder, a visual reminder not just to that family but to the entire community that school that school starts on August 14th and we expect everyone to be there. You go to the next one. And so can't see what this says. And so this is just us trying to get into more um social media more social media presence and connecting to students where they are. Um we also are looking at having consistent branding on the um during our leadership retreat that we have the month uh the week of July 21st. We will have a conversation with all of our
058leaders around how we are branding our schools and putting some frameworks in place making sure that we're using this everyone's using similar font sizes and font styles that they're using the correct logo. Um and then also reminders of the community around the use of our logos to ensure that there's approval approvals around it before anything's going you go to the next one. Um so we'll be looking at you know getting this out into the information through emails um phone calls working with community organizations and you know again on this on this specific point here it's really trying to get more and more people to come on the 12th and on the 26th. I do believe we'll have a lower participation rate on this on the 12th as people are finding out and learning more about
059us walking doortodoor. Um and I'm hoping that on the the 26th we'll have more people um that are that will join us. But by the end of this month, we're hoping to have a significant impact um for our for our um for our community to make sure that we have are reaching everyone. Mike, I cannot read those goals. Do you mind just walking through? Yeah. Yeah. No problem. So for June um social media uh engagement, like shares, comments, hashtag use um as long as an official press release about um the back to school campaign and the we are proviso. Um then we have um I guess sorry I don't know why I read June there. Then we have July, August number of family interactions and canvasing um variety of summer events as Mr. have discussed
060and pushing student registration, door knocking and those sort of things to make sure we have students registered before school starts. Um again 8:14 is the first day of school and aligning that with the back to school bash. Uh then moving into September um website traffic um on back to school resources what that looks like and continuing that communication throughout the community and then onward for October participating in campaign related activities and events. So continuing that momentum um from the back to school campaign that we are providing and next steps. Yeah. So the next steps are going to start launching everything we just talked about. So it's going to be the kickoff on the 12th and then just continuing this community engagement. Um I know if you go to this next slide. Yeah. Can you help
061out? Oops. I got it. All right. So, talking about some of the things we're doing in July, we have we're launching the we are proviso. We're here. We're here campaigning community engagement summer walks a step in the summer event that's on July 18th um that provides a lease at the at the track and field. And then again, as I mentioned, we will be training our staff on the district brand style guide is what we're calling it, just to make sure we're we're consistent across the district and everyone has an understanding of how we are branding ourselves and how we're visualizing um everything that we're doing. So, I am very excited. I think you can tell from my uh report when we start talking about community engagement and getting out into the community, I'm extremely excited
062about that. No shade to anyone that wasn't doing this or maybe didn't do it before. Um, but I do think that um, based on every based on a lot of conversations that I've had in the past, there's a there's there's a strong desire for Proviso Township High School District to be more involved in the community and and we're excited about the opportunity to do so. That is my superintendent information items. Back to you. All right. So first is Mike Swanson will talk about the Microsoft 365 renewal. So Microsoft 365 renewal simply is our email platform. Um everything that we do communication wise or the whole suite everything it's a A5 license um that we renew each year essentially is vital to district operations. So, it's our email platform, uh, teams, everything that we do, staff,
063students, um, flows through this. We used to be an A3 license. Couple years ago, two years ago, I believe, upgraded to an A5, um, for security reasons to give us, uh, more of a defender um, options and more security across the district. So, that's just our yearly renewal with Microsoft. And, um, yeah, any questions with that? So, just as a reminder to those in the audience and and maybe those that are watching online, um this is not the first time the board has seen have seen these information items. They saw them a couple weeks ago at the committee as a whole. And we've also provided information to each of the board members through our weekly board updates. So, there may not always be a lot of questions, but that's because we have done um we
064have provided a lot of information and I've already had some conversations around this at the committee as a whole. Mike, I'm going to keep you up here for the next one. Okay. Yep. So for the Adobe K12 renewal, um same thing as the Microsoft is our yearly renewal. Um that's the full Creative Cloud suite that all staff use. That's all Adobe products. All staff, students have it on their their laptops. Um it's used for, you know, all the way from Photoshop, Illustrator, um basically all the way down to Adobe Acrobat. Um a tool that all staff and students use and just looking to continue that equal access to those resources. Um and uh based on I'm sorry and I think I did mention the last one, but our annual renewal is roughly 29,000. Um I
065think it'll be down slightly um based on the way we've kind of um been able to work through licensing. Um but just a uh yeah annual renewal for Adobe to make sure we keep things moving. Any questions? Next, I'm going to have Angel Marino come up to speak about some topics that we heard about from Dr. or Mr. Ashoff previously. He's on a well-deserved vacation, so he's not here today, but and we are in wonderful hands with Miss Marino. Thank you, Board of Education. Angela Marino. Uh, I did provide Mr. Ashoff with a comparative analysis uh report that I believe he's shared with all of you previously in the weekly board update from Mr. Moip as well as the committee the whole. We were basically examining different potential vendors to help us with ACT preparation.
066We want our students to be fully prepared for that exam. It is a high stakes test. We want to make sure we're preparing all of our students. That includes our students in AP and IB, our honor students, our students who have are diverse learners and have IEPs as well as our English learners and everyone else. We looked at several different vendors and we landed on Cambridge to support our efforts for AC preparation. And these are the reasons why. First of all, they provide our freshman, sophomore, and juniors with diagnostic assessments that we would use in the fall, which would inform our teachers instruction with students. Uh they are ACT aligned instructional resources. As you know, the state of Illinois has shifted from the SAT to the ACT. So, we need to make sure that what
067we are doing in the classroom and the standards that we are covering, the skills that we're asking of our students are directly aligned to those ACT college readiness standards. Cambridge also ensures that every student receives consistent high quality test preparation. They provide us the early diagnostics not only for all of our existing students but also for our incoming freshmen who are applying for the math and science academy admissions process. So we can use that data then for selection into math and science academy but also to make sure they're placed properly when they join us at proviso and we can continue to meet their needs and support them through the use of the the Cambridge tool. Uh it is highly flexible. It is co-designed uh or the the implementation models were co-designed with teacher leaders. So
068I met with all of our teacher leaders. I solicited all of their feedback. We looked at physical resources. We looked at digital resources. We looked at neighboring school districts uh such as Elma Park, Leiden, OPRF, Ridgewood, Morton, and Lions to find out what are they using as well. This was something the teacher leaders wanted us to look into. And again, we landed on Cambridge as a way to align with our classroom schedules and provide that instructional time during the school day across all of our courses to provide ACT preparation. It is a datadriven instructional model. It includes digital reports and fulllength assessments equipping teachers and admin with real time performance insights. The dashboard itself is extremely teacher friendly and provides the teachers with exactly what they need to teach the students. It actually designs an
069individual personalized learning plan for every student based on the diagnostic assessment. Teachers don't have to do that. They can look at that individualized learning plan. They can foster student growth in their teaching and their curriculum methods, but it's already designed for the student, completely individualized. That is a huge highlight of this Cambridge platform. It is a $150,000 initiative that would be funded through our title one supports for academic recovery, for college readiness, and for long-term equity outcomes. That is what what we are looking for. We want our students to be prepared for that ACT as eighth graders, as freshmen, as sophomores, and as juniors when it counts. So, Cambridge provides us a very robust support platform that we are excited to um to embark upon uh with your consideration. Any questions? Next, Dr. Dr. Brandon
070sorry is going to present on cosmetology. Good morning. It is morning summer and good evening board uh superintendent, president of Barbraan and esteemed colleagues. So, uh, an information item for you all this evening regarding our cosmetology contract services for our CTT, uh, CTE opportunities. Um, we have put this out for bid as per uh, board policy uh, 4.60 as well as um, our Illinois UI CS. um anything that's over $35,000 we have to put out for uh bid annually. So this is a program that we've been taking a deep look at um as uh one of our um uh guest speakers uh brought up earlier this evening. So our student impact uh we have a proposed reduction from 25 to 20 in each of the programs cosmetology first uh that equity impact is reducing the
071cohort size and keeping the time from uh the current 1 to 5:30 p.m. And this guarantees us to provide access for students to receive the training required for lenture. Um uh those of you that don't know within the community, uh we did just add uh thankfully to the board and our superintendent a uh CTE coordinator to help assist us with moving these students along and through the program uh correctly. uh our improved completion outcomes. The smaller cohort sizes will uh help support students get through in a much more targeted way uh to assist them with instruction and give them better preparation for lensure and post-secary pathways. Uh the RFP process uh is actually underway and we did receive uh two bids. Uh and with that said, um this does also support uh vision's uh 2025
072goals, the equity and access, college career readiness, and our resource stewardship. There any questions over the cosmetology uh piece? When we uh move to Barber, it mirrors uh identically. Um so I don't want to reread that. What we're trying to make sure that we do is we have a return on investment with our students. Uh this is the start of my fourth year in this position. Started my sixth year within the district. Uh I have been a director of career tech at high schools and adult education in another lifetime. Uh I'm a three-time principal. So, I'm always going to take a look at what we can do to um make sure that we are getting the most for our students and also uh to uh continue to look for other opportunities uh for our students
073as well. Um some of those opportunities will appear at Trekton's campus for SY27. So, next school year they have a barber and cosmetology uh program coming online as well as taking a look at uh any potential opportunity for us to host these um on our own campus. So, the uh barber and um cosmetology look exactly the same. Are there any questions from the board in regard to cosmetology or barber? You mentioned 2027 or did you mean 2026 for Triton? Trident would not be this school year. This is school year 26. So next school year is SY 27. Got it. The end. Yes. Okay. Yes. Thank you. I have one comment about the kits, right? The kits are about 1,400. Yes, sir. Per student. Uh are are we going to make an effort to eventually like
074take ownership of the kits because from what I read? Yes sir. So uh currently the the proposal based on the kit price if a student for some reason would not belong in the program that kit now becomes would be become uh we would be the stewards of those kits. So if another se were to come back in, we would reutilize those rather than to be charged a second time through for a kit. Thank you. Um it's it's mentioned here that um the enrollment for these programs has consistently fallen below the guaranteed minimum of 25 students which is the reason why one of the reasons why it was decided to reduce the cohort size. So since we've reduced it to 20, do you think we we have enough interest to at least fulfill that obligation? So
075we are not obligated to fill all of those seats. Um my history only goes so far. Uh so beginning with the pandemic, we struggled to get uh three to five students in each program. So, it was very consistent from the buildings just to say, "Okay, these three are out, so let's put five more in." And that isn't a very consistent way to uh oversee funds because this is a large amount of money. So, in the school year 2425, we made a proposal to the board to make sure we put it as a maximum of 25. So the vendors previously were being paid for 25 students even if they only had three. So you will be vetted by the CTE coordinator. There is an application process and as we've brought uh a couple new deputy superintendents
076along to help us with our counselors so we can uh teach the counselors how to talk to students and parents, community members prior to the scheduling process is quintessential to our success as high school principles. um as directors that oversee these programs and as you all uh the board has um thankfully changed a couple times but has been very supportive of our career teched programs and we have shown in every other aspect our data has continued to go up. So our enrollment has gone up. Um but we that very last piece of licensing that we want to make sure that our students are getting um you know the the recommendation is to reduce and look at other alternatives while we continue to assist the partners that we have for this year. Um to put it
077out for bid again is going to be something that has to take place annually. So um we'll be able to revisit that again with new data and numbers next year. Yes, ma'am. The kids the kids once they complete the program, they're able to keep them. That is correct. Okay. My next question is, is it a way for you to send me kind of what their curriculum is and what is being reviewed in that curriculum? Yes, ma'am. Um, I'm only asking because sometimes the students don't know that some of the things that they're doing as a hobby is actually falls under the lure for cosmetology and they don't realize like um just random things that they do. They actually use their license for that also which will help maybe increase enrollment into the program. So, and
078and I'll give you this currently fulfilling 20 or 30 seats isn't an issue. We want to make sure that it's about quality and not so much quantity. So, in that other lifetime when I led five high schools, uh the number that we allowed were 12 in each program because we wanted to make sure that we vetted those students. So, one of the other things that we've looked at, one of Triton's um goals is if you're going to come into that program with a very high lexile uh reading level that you need to test on an ACUPPLACE or at least at a 440 and the English language arts portion. So that way we know you can at least understand the language and then um when you leave the classroom after the first uh quarter and you
079start to go out into the lab space um it becomes much more easy to learn and then we know how to come around and provide wraparound services for those students. I have a question. Do we have any kind of parent contracts? Right. So we have the kids enroll in these programs and they don't fulfill them. They don't complete them. Our ROI is very low with these programs. It's been low for years. So, do we have a parent contract aspect where if your student is enrolling, your parent is away or has to sign off. This is like there's a financial like currently we do not. Okay. But that is something we've taken a look at and want to make sure that we have the support of uh the board, the superintendent um before we move forward
080with something like that. But parents are notified that there's students in this program. Absolutely 100%. Absolutely 100%. And they should know the commitment because this is a different schedule than normal school, right? Correct. They are aware of the implications, the timing that it takes. Well, it starts at 1:00 p.m., ends at 5:30 p.m. Uh we do not provide transportation at 5:30. So, the parents are picking them up. They know that they're in the program. Uh there are some um other schools that may for example if you don't meet a requisite number of hours then the financial burden passes along to the family rather than to the district but that is not something that I've brought forward at this time. And then uh kind of to piggy back on that so who is in charge of
081progress monitoring all students enrolled the district the provider the vendor? So according to the um former contract uh that person would have been myself along with the leaison at each of uh the schools. Okay. And that was the former. So the current contract would be we don't have one. Got it. Okay. Well, I I thought the CTE the new position the CTE coordinator would that person manage that piece of it? Absolutely. Okay. I have a question. So, are we going with the same We have bids. Two bids. Two bids. And so, we'll look at those bids or you'll make the recommendation or is this what this is? Uh, that's what that is. Is that you should have the current cost analysis? And this is the same companies that we had previously. That's correct. Any other
082questions? Thank you. All right. Next is the administrator contracts and cost of living salary adjustments. And so just a reminder to the board that this is something that we are working on. I'm really excited about this because it's been quite some time since all of our administrators both at the school level and at the central office level have had contracts. Um so we are right now preparing to have these brought to you for um consideration at the office board meeting. Um in that we're also looking at our cost for living or cola for our special um payroll employees and this would be in alignment with the CNPW which is the computer consumer price index that is used for urban areas and it's broken up into sections and section here with other urban areas. Right now,
083I believe it's 2.9% is what the the C CPIW was um for last year. Any questions? Moving on. Um at the next board meeting, we're going to have a vote um for board travel to the triple conference. This year, we're asking and I shouldn't say asking, but we're opening um this conference up to all board members. that hasn't been hasn't been done in the past, but we do believe it's a great opportunity for board members to learn and to experience and network a really great conference. I know that many of you have already um expressed interest and have given your information to Janessa, but if you haven't done so, just a reminder to do that so we can start making arrangements once we have board. Uh any questions on that? Next, I'm moving on to
084the Vista Higher Learning. Um Mr. Gallers will take the next two items. Good evening board. Um so as we have discussed at earlier board meetings and at the committee the whole higher learning is um our world lang our current world language uh curriculum that we use and we're looking to update it with the newest um version of it uh that was updated in 20 24. Our last update, I believe, was in 2019. So, it's um getting a little bit older. So, our dis our um our world language teachers and I met several times to look at different curricula out there. Uh we decided that this higher learning the newest updated version was the best for our school district and for our students. So, um this will be for both Spanish and French. Um, and there's
085an online version as well as we're going to have classroom sets for each of the the Spanish and French classrooms. Um, there's teacher support and training involved that we're going to make sure that all the teachers are trained. Um, some of this hasn't happened in the past before I arrived in the district. So, we're going to make sure that the teachers are are trained to make make sure they know how to use all of the aspects of the Vista Higher Learning curriculum. Um, so basically that's it. It's it's what we going to use as our our core curriculum for Spanish and French across the district. It provides a pathway towards our seal of literacy for our students which we know we want more and more students getting that that seal of literacy so that they
086become biling bilingual by bicultural and are able to get um course credit towards their universities and and use that seal of literacy um towards their their jobs in the future as well. Any questions about this higher learning? Did you look into the CFR levels with the um I don't have the answer to that. Okay, we'll definitely get back to you on that. Oh, wait. This could be a more inepth conversation. Yes, definitely. So, that's Mr. High Learning. Any other questions? Close along with the Vista Higher Learning. He looked at Asu Leco was the choice of our our teachers. Again, we are in our uh textbook adoption meetings that we had aso. It was uh piloted in one classroom at Proviso West in Miss Miss Cruz's classroom. Um she taught AP Spanish there. So, this is
087for AP Spanish um literature courses. um basically aligns completely with the uh with the the um sorry the placement exam for sorry I'm looking at the uh AP Spanish assessment that they have to take. So all of the literature that they they are taught in this program aligns completely with that in order. They also offer um students um practice assessments as well that that align with the actual assessment that they're going to be taking. Um so this is one that um our team looked at. We all looked at um copies of it. The teachers thought it was the best for our AP and knowing that we have more emerging classrooms happening this school year. Um, we aren't going to have the IB courses at the at Provisa West or East this school year. So, we
088will have more AP courses. There are going to be more teachers using this ASU curriculum for these AP classes. Any questions about that? And just a note and really going back to the Vista Higher Learning, we will have to change our funding source. Um, as you guys know, and I sent you some information, the federal government has put a freeze on some of our title three funding that we plan to use for these purchases. Um, but I just want to make it abundantly clear just because the federal funds are not going to or may not be made allowable or possible for us. It will not stop us from in ensuring that we provide the highest level of education for our English language learners. And so, um, despite any challenges that we may face from the
089federal government, we as a as a as a school district will find other other funding, um, sources and will ensure, as I said, to have the highest quality programming for our students because we believe it is a it is it is a right for all of our students to have this type of quality services even if our federal government believes that these funds are not necessary. Uh moving on. Um 11J there's community engagement meetings for 25 to 26. So we're in the process of creating this calendar so that we will have community engagement meetings once a month. Um this will be led by our vice president of the board. Um and we um as as I know it was mentioned in one of the um public comments asking about the facility meetings. As you know
090with the committee of the whole um facilities, finance and and um policy are kind of wrapped up into that one committee of the whole. Um but the one the one committee meeting that we did not include in that is the community engagement because we felt that it did not fit the format and um the intent of that committee meeting. So we will continue to have these and at the August meeting we um Randre and I will have the dates that you selected. That is it for the information items. Okay, moving on for approval items. Item 12, approval of press policy 118. May I have a motion to approve board of education policy updates for the following policies. 2265, Title 9 Grievance Procedure. 2260, Uniform Grievance Procedure. 415, identity protection. 480, Accounting and Audits. 510, Equal
091Employment Opportunity Minority Recruitment. 520 workplace harassment prohibited 560 expenses 5100 staff development program 6150 home and hospital instruction 6235 access to electronic networks 770 attendance and truency 7185 teen dating violence prohibited 7270 administering medicines to students 7315 restrictions on publications high schools and 7340 student records so this Please call the role. Miss Monro. Hi. Mrs. Hixon. Hi. Mr. Okle. Hi. Miss Morris. Hi. Dr. Fisher. Hi. Miss Barban. Hi. M. Smith. Hi. Motion. Item 13. May I have a motion to approve the Teachtown Encore curriculum package through June 30th, 2026 for the amount of $116,694.70 as presented? Second. Please call the roll. Misso, hi. Mrs. Hixon. Hi. Mr. Ole. Hi. Miss Morris. Hi. Dr. Fischer. Hi, Miss Farberhead. I miss Smith. I. Motion carries. Item 14. May I have a motion to approve the merit school
092music quote for school year 2025 2026 for PMSA for the approximate cost of $71,621.20 as presented. Second Miss Malino. Hi. Miss Tix. Hi. Mr. Oko. Hi. Miss Morris. Hi. Dr. Fisher. I. Miss Farberhead. I miss Smith. Hi. Motion carried. Item 15. May I have a motion to approve the Ring Central 36-month contract renewal in the amount of $219,633 as presented? Second. Please call the roll. Miss Malino. Hi, Mrs. Hixon. Hi, Mr. Okampo. Hi, Miss Morris. Hi, Dr. Fischer. Hi, Miss Farah. Hi, Miss Smith. I motion carries. And 16, may I have a motion to approve the elevation data warehouse contract renewal with curriculum association LLC for school year 2025 2026 in the amount of $39,4721 [Music] as presented? Second. is Miss Malinos. Hi, Mrs. H. Hi, Mr. Okampell. Hi, Miss Moore. Hi, Dr. Fisher. Hi,
093Miss Barb. I Miss Smith. I motion carries. Item 17. May I have a motion to approve the summit K12 English learn support contract renewal for school year 2025 2026 in the amount of $38,463.65 as presented. So moved. Thank you. [Music] Um, Miss Malin. Hi, Mrs. Hickson. Hi, Mr. Campo. Hi, M. Morris. Hi, Dr. Fisher. Hi, Miss Barbin. Hi, Miss Smith. I motion carries. Item 18. May I have a motion to approve the Gail Resources contract renewal for school year 2025 2026 in the amount of $50,69049 as presented? Second. Please call the board. Miss Malinero. Hi, Miss Miss. Hi, Mr. Okampo. Hi, Miss Morris. Hi, Dr. Fischer. Hi, Miss Barban. Hi, Miss Smith. Motion carried. Item 19. May I have a motion to approve the three-year service contract with Johnson Controls, Inc. for districtwide building access
094control in the amount of $19,9428 as presented? Second. Call the RO. Miss Monero. Hi, Mr. Hi. Mr. Hi, Miss Morris. Hi, Dr. Fisher. Hi, Miss Barbin. Hi, Miss Smith. Motion car. Item 20. May have a motion to approve the written resolution authorizing the use of fire prevention and safety fund in the amount of $1,513,000 for roof repair west as presented. Second, Miss Mero. Hi, Mrs. Hickman. Hi, Mr. O' Campell. Hi, Miss Morris. Hi, Dr. Fisher. I Miss Barber. I miss motion carries. Item 21. May I have a motion to approve the renewal agreement for the school-based health center affiliation agreement with Lyola University of Chicago for school year 2025 2026 as presented? Call the Misso. I miss I miss Morris. Hi. Dr. Fischer. Hi. Miss Farberhead. Hi. Miss Smith. Motion carries. Item 22. May I
095have a motion to approve the amendment to the board of education's contract with First Student, Inc. for a two-year extension with an annual increase of 3.5%. So moved. Second, please call the RO. Miss Malero, I miss Mixon. Hi, Mr. Campo. Hi, Miss Morris. I Dr. Fisher, I miss Barb. Hi, Miss Smith. I motion carried and 23. may have a motion approving the written memorandum with the PTU for visiting international teacher and the spirit exchange for certified bilingual teachers. Second, Miss Monro. Hi, Mrs. Hi. Mr. Okampo. Hi, Miss Mo. Hi, Dr. Fisher. I miss Barb. I miss I motion carried. Item 24. May I have a motion to adopt the minutes of the June 10th, 2025 board of education meeting? Second, please call the RO. Miss Malino, I. Mrs. Dixon, hi. Mr. Okampo, hi. Miss Morris,
096hi. Dr. Fifer, I miss I Miss Smith, I motion carried. Item 25. I have a motion to approve the bill as submitted to the board and dated July 20 July 8th, 2025 in the amount of 3,878,916. Second. Please call Miss Malin. Hi, Mrs. Dixon. Hi, Mr. Okamp. Hi, Miss Morris. Hi, Dr. Fisher. Hi, Miss Barberham. Hi, Miss Smith. I Motion carried. Item 26. May I have a motion to approve the July 8th, 2025 personnel report, including the hiring, resignations, separations, stipen positions, and lease of absence. So, second. Please call the role. Miss Malo, I Mr. Hi, Mr. Hi, Miss Morris. I Dr. Fisher, I miss I miss I motion carried. Miss Smith, please read our reports into the record. It's a long one today. So, Get a zoom. Date received June 6. Time received 453.
097Request her name Danella. Organization Chicago Tribune. All emails, all email messages, including attachments pertaining to public business sent by or received or copied to Chris Mo, Elizabeth Martinez, or any member of the board of education to or from Emanuel Chris Welch, Tiffany Moy, or Clayton Harris from January 1st, 2025 to present. Two, a log of all email messages between the all all email messages meeting the above criteria. Number three, all text messages, including any messages sent through messaging apps, including but not limiting to Twitter, direct messages, WhatsApp, or Signal sent to or received by Chris Mo, Elizabeth Martinez, or any member of the board of education to or from Emanuel, Chris Welch, Tiffany Moy, or Clayton Harris from January 1st, 2025 to present. A response has been provided. June 11, 2025 from Roger Romanelli for
098the period of January 1st, 2023 to the present day. Provide a copy of Proviso West High School records related to all crimes that occurred on school grounds. Provide a copy of Proviso West High School records related to all school policy violations that occur occurred on school grounds. Provise a copy of all calls made by Proviso West High School officials to the Hillside Police Department for public safety services. Provide though a copy of all activities on provid school grounds by Hillside Police Officers. Response provider Roger Romanelli for the period of January 1st, 2023 to the present day. provide a copy of Provis high school records related to the proposed 40 million new sports and athletic area that could house the school's baseball field, softball field, volleyball area, and more. Provide a copy of all architectural renderings,
099construction estimates, and other documents related to the 40 million proposed sports complex. Provide a copy of all meeting minutes, and other documents related to this issue. Response provided. Roger Romanali provide a copy of the Carzo district 209 facilities manage master plan response provided provide copies of the 2023 2024 and 2025 agreements between proviso district 209 and Lyola nursing school related to the operation of proviso e high school medical clinic. The information saw includes but is not limited to all financial, operational, and administrative agreements between proviso district 209 and Lyola nursing school for the calendar years noted above. Provide copies of district 209 documents related to proviso districts 209 financial payments for the same medical clinic for the years of 23, 24, and 25. Response provided Rob Cross from waste management. Copy of the most recent
100service agreement for waste and recycling services for all locations. Copy of the last two months of waste and recycling invoices that is in process. Roger Romanelli amended request for the period of January 1st 2023 to the present day. Provide a copy of Provis high school records related to all violations of the state of Illinois criminal code 720 that occurred on school on school grounds. Provide information via email, not paper and process. Roger Romanelli amended request for the period of January 1st 2023 to the present day provide a copy of proviso west school records related to the proposed 40 million new sports athletics area that could house the school's baseball field softball field volleyball area and other outdoor sports. These records could include but are not limited to architectural renderings, renderings, construction estimates, meeting agendas, and
101meeting minutes. Provide this information via email, not paper. This is in process. Janine Hicken Rous Rousiki. I am providing access to an information regarding the 40 million grant awarded to Provise West High School. Specifically, I am requesting the following information. The official grant notification and any related communication. If there is restrictions or allowable use guidelines attached to the grant, whether be a percentage earmarked for administrative costs versus direct services to students or staff? Will any portion of this grant be used to hire new staff or consultants? If so, how will sustainability be insured once the grant is finished? Will community stakeholders, parents, teachers, local leaders have any input? Who will oversee the implementation and compliance of the grant? What is the timeline for implementation? And are these specific milestones? Will there be a dedicated project
102manager or team? How will the district ensure transparency to all stakeholders and prevent mismanagement and waste? How will the community be informed about the grant and how the money is being used? Will there be monthly updates provided by the board at the regular meeting? A response was provided that concludes. Do we have any old business? No new business. I have a a bold statement. Yes. Um we had a reception for one principal and since we're saying we are one provisor are is there a reception being planned for the new principal in Mr. Hall. Are you asking if there's going to be a reception for Mr. Christian and Mr. H? Yes I am. Uh we will have a reception for Mr. Um, we did have the reception for Mr. San Dr. Sanchez. Um, he was able
103to come in before the school year ended and so when we get closer to beginning of the year, we will do something for Mr. Christian. I was not planning anything for Mr. Hall. Okay. Um, because he's not new to the district. That's correct. We are also planning a back to school event. Um, I don't think I added it to that list, right? I apologize for that because we are um we we're we're having internal conversations because in the past one I'm understanding we have the back to school event after the first first or second day of school and I'm right now having conversations with our with our principles and with our leadership team to see the feasibility of having the back to school event prior to the first day of school. Thank you. I have
104any business? Yes, new business. So I had a community member reach out asking about financial literacy and any offerings that we have uh with regards to um learning about Roth IAS 401ks etc. So I think it would be a great opportunity for proviso to provide financial literacy not only for our students but community members as well. So maybe something worth investigating. I did have a similar um communication might be the same person um but I did respond and just to give some background information so that part of the social science standards of the Illinois learning standards do have financial literacy built into it. I think as a district we have not always done a great um we we haven't always talked to the standards at home right and ensuring that every day we're teaching the
105standards or having a scope and sequence that's built that's including those things. So I think part of my and what I explained in part of the response is one of our pushes next year is to make sure that all of our lessons are aligned to the early learning standards to include some of these topics. But I do also believe that it is important to look towards some other vendors or other parties or other programs that that could come in and help us done this in Chicago. I've done this in Ohio to work with third parties. Um sometimes there's banks that offer programs. I remember in Chicago is I think was Bank of America had a program program called banking on your future. Um I know Kif Third Bank is doing something right now. So I've
106been conversations with a few of the vice presidents around what are the different opportunities that they have right now that's coming to our schools to provide these opportunities for our students. But then it's also working with our principles to have a better understanding of if it's not in the social studies curriculum and it's not being taught um to a level that we're really sending our students forward understanding financial literacy and we have these additional programs like where would that fit in the curriculum and courses. So it is something that's on our radar something we continue to take a look at but definitely something that we want to implement for next year or this coming school year. Can you also to add to that um for community engagement a little bit of research to find I
107would love part of community engagement is through some civics um explanations for the community about voting and their importance of making informed decisions and um just like the grants coming in a lot of questions came in about the grant and people really don't understand what happens when grant money comes in as as we look at some of the voyers that we've received, um, we, you know, what we know and what we don't know right away. So, I think that would be very helpful for the community. So, if you maybe find some specialist or someone who can really hone in a little bit on that, we have some great resources in this. Um, I did want to let the board know that I did reach out to Moh in an effort to build relationships within the
108community. Um, I was wondering if perhaps the board can meet with the board members of the theater districts and just have a community meeting maybe quarterly and just kind of talk about the issues that everyone is having and maybe we can kind of help resolve that. I know that's something that we need to run past legal to see if this is even possible, but that is something that I think is going to investigate. We used to do that. You can do it and have probably open do it. We can talk. Let's talk more about how we do that. Any other new business? All in favor of adjourning at 9:12 p.m.