001into uh YouTube. Yes. So right now teams being uses like the virtual meeting which we are sharing at screen. So if anyone to be joining online they would see that screen sharing function and then yeah we do upload the entire video to YouTube. Okay. Thank you. Any other questions? Next item is our um in very similar fashion something that's used by all our staff and students. So this is the OB Adobe K12 right with Adobe again most people are individual with are familiar with Acrobat. That is how we uh view PDF documents is probably what it is most utilized for. There is another full suite uh of tools within Adobe and that Adobe Pro like for instance with Photoshop with Illustrator. any of our uh artists out there are probably more familiar with those aspects
002of Adobe. This is something that ensures uh equitable access to all of these design features and tools. All teachers have that. That is something that we're continually kind of pushing out because again the understanding is this is how we open a PDF document. But there are there are a number of tools out there that are available to our all of our users. This also supports crosscurricular creativity. This is something I'm trying to dabble with Photoshop myself a little bit, but this renewal we're seeking at 29,000 with the potential for slight cost reduction based on user count. So, we're kind of just looking at that and making sure that that is all accurate. So, right now we don't really have anything else that we're using for this. This is our one solution. It's been working for
003us. We're not looking to change away from Adobe. Any questions? The next uh information item that we'll see in July is the Cambridge ACT preparation support contract. This is something we've used in the past um for talking about some of the survey data we got from teachers and our um thoughts that we should continue with this. So we know that we made the switch over from the SAT to the ACT during the 2425 school year. Uh if you were watching those board meetings at the time, we were speaking for a partner. We spoke with many teachers. We also created a a committee called the curriculum instruction and assessment committee of which we went through a number of different platforms out there on who to partner with that committee. Uh we took it from three options
004to we went with Horizon. The feedback information and talking with teachers and working with them. The feedback from Horizon was not good. There were mistakes within the platform. uh that was the the largest thing where a lot of our teachers felt like they should always be paid by Horizon because they were helping improve their platform with the number of mistakes. They were very responsive, don't get me wrong. Uh they were very willing to work with us on that. But ultimately with talking with teachers and getting their feedback platform we were utilizing at the same time was Cambridge. So Cambridge we were utilizing actual paper booklets uh from Cambridge. So this was something given and scaled for our 9th and tth graders versus our 11th graders and had those books available and paper books and that
005was well very wellreceived. We were looking to expand that option but shifting now towards an online version. So all of those materials that we utilizing with paper trying to to shift that over to that digital aspect because that is how our students take the test. We need them to get a little bit more practice when that within that digital aspect. I will admit there is a little uh mixed feelings about that from the teachers. They did like those paper copies. Uh but that that review was a little bit mixed. What we're looking to also take on is the ability to give the practice assessments through Cambridge as well. So that is something that we are looking at uh with uh Cambridge. The overall investment is going to be $150,000. We are also separate to this
006exploring that boot camp option, but we're still kind of working through that. We're not ready to bring that to the board yet. We're still kind of fine-tuning that and we do have at least one principal at the moment at PMSA that's coming on board July 1. So, we want to give them an opportunity to kind of vet that a little bit more uh on that opportunity. But Cambridge is something that we're very strong uh with and got great feedback from our teachers. Any questions? Is this something that um say like students could practice with at home as well like flashcards and take supplemental lessons? Yes, there are a number of digital options within that platform that students can take advantage of. It's not just that practice test. There's things that we can assign uh through
007the teachers can assign and the the students can work on themselves as well. Okay. And is it just a website or do they also have like an app for students on their phone? I have to look at that one. I'm not sure if it's an app or if it's all cloud-based. Not sure. Okay. I'm looking over the mislead. Uh uh currently we're not using if if it is an app. We're currently not using that. believe it's all but let me look just thinking like students were you know reviewing on the bus or whatever instead of you know having their laptop easier on there just yeah any other questions so the next two just a bit of a warning u before I hit these slides um the these next two um items are under current RFP
008right now so our ability to answer some questions that you may have we just cannot answer for legal purposes because we do want we do not want to give anybody an advantage when you're under an RFP. There are certain things you can cancel. Um but we just wanted to call to your attention that at the July meeting we will have the the the RF process would have passed. We would have been able to do our evaluations and we would be making a recommendation at the July meeting based on what we did for the RFPs. And so that is for cosmetology and for barber contracts. And Alex, I just want to speak at a very high level. Yeah. Um I mainly just want just to remind the board that these have gone on the RFG. So
009the recommendations that we be bringing in July um for information approval in August are based on the findings of this RFP process. We're very familiar with the partners that we have had and given that cost and following our board policy, we that's why we sought out that RF fee. Dr. Bren has been a great partner with the business office as well, kind of leading that effort and I'm going to pitch it over to him in a second. But something that we are looking at closely is just the number of students. There's been a lot of also talk around our actual kits as well that students are getting. We have reached out to all of these different potential partners. Again, business office has done a big follow up with that to let them know. It's been
010posted out in the newspaper, but we're looking at a very similar service that we have been getting, but we just know that we want to kind of expand that out there, make sure that we honestly are following that board policy, the 460, uh, to make sure we're in alignment with that given the size and quantity and number of students and quite frankly, the return that we've been receiving with our our current partners. And they may be the the partners that we go with. we will see uh once that RFP closes that bid process opens and we we unseal those and so that's very similar to the barber as well for both way and barber the same similar things any questions okay as as we discussed earlier um we will be bringing administrator contracts for you
011this would be again not for approval but for an information discussion item we'll be bringing that at the July 8th board meeting. Are there any questions? In a similar fashion, we'll be looking at the cola. The cola will be aligned to CP CPIW. Um, and that is the index that districts around here will use. And so again, this would be for our special payroll. Any questions? Um, this one maybe just want to take a moment um and just talk about board travel to the ISB. missed the triple eye conference. I think and I would encourage all of us to attend. I know in the past um some members have gone. I think it's I think especially as we are a newer board and we're coming together. I think it'd be a great idea for all
012of us to come. It would we have budgeted for this. Um the dates of it are November 21st to the 23rd. There is a pre-conference on the 20th. If anyone would like to attend, please let me know. Um the nearby hotels when I looked are about $233 to $250 per night and those are discounted rates because these are hotels are much more expensive given where the location of this con conference is. the the fees um are about $1,000, you know, depending if you just do the 21st, 22nd, 23rd, another five, I think five or 600 if you want to do topics. But again, um encourage all board members to attend understanding if you cannot and there will be some high level leaders from the administration that would be in attendance as well. Um, but one
013thing if we if we do have a high number of board members attending it, I would like to bring Janessa with as well. Um, and I think one I think there's good training and opportunities for her. Um, and can also help um help us organize our day keep us running smoothly because for those of you that have been there uh it's a very busy a very large uh very beneficial conference. Are there any questions? Not a question but a statement. Lady, do not wear heel hard way. Me dress company. And also I think it'd be helpful because the early registration is cheaper. So the longer we wait, the more expensive it gets. So, I think we could all kind of look at our calendars and get to Janessa who helps with our scheduling and everything
014and let let her know and like in within the week in a week registration is open. Registration is open. So, we need to go quickly especially if we want to stay nearby hotel instead of Yep. far off which is doable but it's don't commute. It's hard. I too again. So, I would not recommend commuting. you will miss out on an experience. U there's there's there's there's experience networking experiences that happen after the session you would not want. Yeah. But maybe if is a week enough time to like let Janessa know so that we can get an incount and start planning. Is that okay for everybody? Yeah. Moving on. Um Alex, are you taking Lisa or is Jim taking this one? Yeah, I'll start off and I'll pitch over to Jim. I know he's been working
015closely with our world language teachers on this. So this higher learning uh critically this is something we kind of want a little bit of feedback I think from the board as well. This come just upfront that comes at a substantial cost for this renewal something that our world language teacher had. Uh but we're looking at about $370,000 uh dollar investment uh from from the board. This is again just as an information item now, but this is for curriculum for our Spanish and French classes, not advanced placement. You'll see that when we go to the next slide here in a moment. Uh, but Mr. Calier, who supports our EL and world languages, has worked closely with our teachers on selecting a curriculum that is going to be best fit our needs of our students and in
016alignment with our teachers. Mr. to say anything. Well, go ahead, Jim. I'm sorry. But just that this is a renewal. It's something that they're very comfortable using. It's just an updated version which gives some, you know, some updated materials. We're getting classroom sets for all of our our world language classes in French and Spanish and then also the online version so that they can um have access to that as well. It is a substantial amount of money. I understand that. But this is something that we have been using for some time. and we looked at several different uh curricula and this was the one that that the um the the team decided they wanted to go with. So I will say our pre- purchase review committee that Dr. Hill talked about at the last board
017meeting I I will say we put you through the ringer um and the conversation was and and this is what I'm posing to this board um is do we pull the trigger and buy this curriculum um it's about $371,000. The texts that we have currently right now are about six years old. So, it's, you know, it it is coming time for this renewal. If we don't do this renewal, we would have to spend um, you know, less money, but we'd still be spending money um because we don't have enough books right now that are usable. So, if we don't do the update now, we'd have to I don't have this the exact number of of books. Um, but we would just have to buy replacement books as opposed to just going with the full cycle.
018Um, so that would be off cycle, right? We'd have some new books that are still six years old. No, no, we would buy some of the old books. You would So, we would buy the old books, but it's a six-y old book. Okay. Right. The one thing that I want to do when we bring this in July, I want I want us to have a better visual for the board to see. And um what this would be is to show you when we're going to when we will be replacing all of our textbooks um from one year to the next. This is going to be helpful for us because we need to also figure out how to budget, right? So we don't ever want to be surprised and say, well, there's $800,000 in textbooks we
019need to buy that we we didn't know about. Um, so we could have a clear cycle and we could show it could be a 5year cycle, a six year cycle, a seven-year cycle, why we're choosing that adoption cycle and we can then start budgeting in the future think and planning for this. So we know that this is going to be a sunet for that upcoming budget. I will say we are budgeting for this and just kind of going back a little bit. I think most recently with Jenny with Sparta and Mrs. Hixon I believe and Mr. Campo we approved status or English even last year we went with some science and some social studies so we are in a good place right but to Mr. Mov's point having kind of that comprehensive holistic look across
020all of our departments and kind of where we are. I think that'll give you guys a much better kind of viewpoint as to where we are. Let's start. Sorry, go ahead. I was just going to ask so this is for two languages. Have we ever had any interest in other languages other than the two mentioned? And um does this program or could this program include other opportunities if there was enough interest? So uh in short, no. We did explore I think Japanese here through a grant and that ended up falling through. Uh and so exploring other languages we we haven't uh right now. I think even French there's just one at each school. Uh so even that one just trying to get Nusk's interest to have a full-time for a full-time teacher for that has
021been more difficult where Spanish is the more predominantly chosen language today. I was just curious what the general climate was. Thank you. So this uh curriculum program and the reports is it um a term licensing or is it uh access to the plethora of resources for perpetuity or you know what I mean? It's a six-year contract. Yeah. Access to all resources. Okay. And then also we got the card copies for the classroom set for each classroom which is how many classrooms? I don't have that. Okay. And we can look at the employee kind of to see the number of teachers. It's 30 uh there's 83 sections created right now. 35 courses. So we're we're looking at probably 35 um yeah 35 courses offered. So that would be 35 sets. Okay, any questions? And again, we
022don't need an answer now. I just wanted to call that out. And this is something we will not have assigned until August. Um, moving forward is um similar. This is for the AP curriculums for our world languages. And so this is a much smaller cost. Um I don't know if Alex or Jen if you're talking through this one. I'll start. So with the AP side, so we know that we just recognized some students that earn the seal and combination of B literacy. Bring that up because predominantly when we are assessing students via the stamp for S assessment for that being the assessment for the second language. predominantly we've been selecting students in Spanish or French three and above and most of those accommodation the accommodations and the skills have been coming from those advanced placements.
023So trying to find something again that meets the needs and is aligned with the college board. Uh what we were not seeing with Vista versus Auleo? I saw it. Anything to add, Mr. Kelly? Um just that we had one teacher pilot it last year at West. Um and then she brought it to our attention when we were looking for our adoption for the six-year adoption. Um we did have a vendor come and show us all the, you know, the bells and whistles as well. and ASU Leo it like you said it has the the AP literature piece to it so they have access to all of the AP literature that is on the AP exam for literature and culture and it's done in order in sequential order they have access to like a a former
024AP exam that they can look at and practice portions as well for the AP exam. So, and this used to be just for this one teacher at West, but as we all know that some of our some of our IB classes are converting to AP classes as well at the schools. So, we're going to have more AP Spanish teachers, which will need this this version um in order to prepare them for the AP literature and culture. Does um any of these tests or even a C correspond to the CFR language levels? Don't I don't know that question because like thinking about it in practicality, right? So say these students like want to you know be arrested by the country or like you know be certified bilingual and you know recognized by other entities right like
025A1, B1, C1, C2 whatever. Just wondering if if there's that happening, right? That's something I can look into. Awesome. Well, thank you. And sorry for dro Thank you. Any other questions? This is more of a discussion item. We wanted to just gauge from you and give some feedback. At the July, at the July meeting, we will be bringing dates to consider for approval at the August meeting. um our dates for our third engagement committee meetings. Now I know as we've started with this committee the whole um this is one committee that just does not fit with this committee level structure and we want to make sure I know that increasing community engagement is is is a priority of this board. Um so I do think this is another reason to have this be a standalone
026committee but you know two questions that I had as I'm as I'm thinking about this and I know others may have more that we can discuss but you know how do we drive better attendance at some of these events? I saw some where, you know, we had hundreds of people in the room and and others where it was, you know, obviously less than that. And then are there any specific topics we should be considering or or streams of topics that we should be considering for this coming year for our for our community engagement meetings? I think I mentioned this before, but I I think it will be good if we can put some surveys out and we ask the community what are some of the things that they would like to talk about. um what
027are the best times for them to what's a good time for them to be able to come to these type meetings just to see what kind of feedback that we get. I think we should start and I also have questions for Jenny and also Mr. T like what do you think um were some of the issues when you rolled this out before and what do you think we should improve on? Well, that would be a question for Daniel because for for me Oh, sorry. Sorry. In the corner answer question. One thing that I noticed with um with my communities with policy um is people like to eat and they love homecooked meal. And so even if you wouldn't funeral do a home-cooked meal, have something for them because they're often coming from work and it's
028a matter of hospitality. You are inviting them into your home there. So start there. That's a good start. How how did you have these meetings? once a month or I tried to do it once a month. I think there was some there was some initial like growing pain. I didn't have an administrator that was working with me to do those. So that was kind of difficult because I was kind of there on my own. There was no streaming. There was no admin help, right? I was just kind of like in the library by myself and parents which was okay but there needs to be a little bit more structure and support for you because you don't know how to use like I don't know how to use the district only thing for I don't have
029access you know to streaming and things like that. So having those dates planned out ahead of time and then making sure you know Mr. Mr. Mo is going to make sure that you have an admin contact that is designated and dedicated to your running of those meetings and that you can discuss ahead of time like what your what the agenda is. Uh any like snacks, beverages, the location, right? Because the location can be determined, but having some kind of like longer term plan is helpful instead of on the fly when it's hard to mobilize district staff to support. But um I think it would also be important to work with the parent coordinators of the school. So like in when you talk about a survey, right, I would assume that our parent coordinators are surveying
030their buildings parents, right? And trying to figure out the interest level and what's the best time for them. So I feel like having some kind of discussion with them as well and what works, what doesn't for specific buildings, but this is for all three at the same time like this level of of engagement. So, I mean, and it is hard to find like what's best, but I think if you have availability, right, because you have a you have a job, you have a family, even having something potentially on the weekends or things like that might help because I think it was hard because my availability was 5:30. That's not good for everybody, right? So I a lot of that's you have to make sure that you're protecting yourself and your time, you know, and part
031of the reord that we did and you all approved was to have them, you know, really shift those those coordinators that we had um that were assigned to schools to really be assigned to the district office and there was still supporting the schools in a very similar way. But we wanted to have an extra emphasis changing their title and their job description to be parent and community engagement. And that's what that's what their work has to be. And now we have a communications team. We have additional specialists. And so they can carry some of that they can take on some of that work of creating newsletters and creating flyers. So they could free Corey and Gail to really be out in the community engaging families and really helping families, right? We want them to be
032advocates, not just um we don't want to just engage with them. We want to be out in our community helping and supporting this. So we have one at one coord one parent coordinator at east and then one at west. Do we have one here at PMSA? We don't. Okay. But we but we have and we also have parent teacher. They they'll still be able to support. Okay. And east and west both have a title one pack and a b. That's good. And I know PSA has a PTO and I think we have a district wide B. Yeah, the BPAC is more district. And we want to scale all of those up. So, um I don't think anybody in this room is really satisfied with our level of engagement right now. And part of that I
033think is because of our our own outreach, right? So, we can't just say like, hey, parents aren't showing up. We really haven't done the surveys. We haven't really been out into the communities. We haven't been at the events. We haven't I I know we have just not done enough and so we're looking to really make a change and make a difference in this coming year. Well, I definitely um think that we're a single portion of the um advertising and marketing not only market but advertisement to the community. I mean posting about it the week before it happens that's not really getting enough engagement. Um I'm already looking at the calendar for 3 4 months from now trying to see where things fit in and that's part of parent and community and they have a lot
034of things going on and coming on the fly like hey we have a meeting you know um we really next meeting I really plan to have on a a true outlined um from dates to topics um to get us going until we get the engagement from the community and parents to see um I want to every month to focus this is my desire depends on kind of what the parents and community end up coming back and desiring but every time we have a meeting focusing on what's currently happening so in August I really wanted to be focused on getting back to school and what parents need to know preparing them what resources we have um and making it not just a sitdown meeting but more like a community fair where I hope this is just
035a hope and this is just something I'm throwing out there is having someone at different stations to kind of help people with their questions and what things do they need to know you know a representative from east or representative from west or one from PMSA expectations, all those different things just to get us going for the school year. Um, and do a really big push for new parents. Um, and getting them involved. I think if we can get them involved freshman year, we may be able to grab them for the next four years. So, just kind of my thought process for right now. I think like as a district and as a board used to be present at things like open house at East and West and like I know even as a parent with
036a student at a school I get very little notice about when that's happening right but as a board not all of us right but like we should have a school plan or calendar where of what's happening so that we can kind of split that up between us and make sure that we're hitting these in school events too because like it would be helpful to have a board presence at open house right or any other community. Yeah. Like you know you have full weekend at Junth and we should have had a table and so people can come to us and ask us questions and we can pass out information and let people know what's on the upcoming calendar. I think going forward I think that's pretty important for us. It makes sense to be at home
037and not bring them to us but we have to like go to them like where are they? Go find them. But unfortunately and I'm just going to be really transparent here. The only time that the community because I'm a community activist the only time the community sees people is when it's when they want to run for election or they want a Maria run for election. And that's not fair. So to be out there and yes it was Hopkins speaking but I was at Zoom to event and it was nice because almost the entire board was out at some of the events and people noticed it. I've heard from people saying how great it was to see us there and to be in the community and you know unfortunately it's a shock for them, right? And
038so we're we're trying to change we're trying to change the understanding of how we how we communicate, how we engage with the the full provider. And so I think we'll get there, but getting those tents and getting some some some some shirts and just something to just kind of brand us as, hey, we're here in the community. I want to get to the point when when somebody has set up the event, they're like, oh, we should make sure it provides townships there, not us searching the calendars, right? So we'll get there. It's just it's it's it's it's a significant shift that we're trying to make. It's this paradigm is shifting where we really want to be in this community. Is it you know us asking each of the villages to say hey like on a
039monthly basis can you send us what um activities and programs or things that right like that we should know about so that we can get engaged with. I think that maybe setting up some sort of some sort of cadence uh that hey this is what we would like from you and then we can of course you know and so right now Cory and Gail are doing that work to try and make that calendar for us. LT is looking for tents and I don't want just like a tent. I want it branded. It's got to look nice. I read that last year. I sent an email last year. Yeah. Exactly. cuz I I've done kind of a research on that for my own stuff. So, I'm out at a lot of events in the heat. Um,
040and yeah, it it's definitely possible and it's it's expensive, but um they last a lot longer than the cheaper ones. It's better than buying a bunch of cheap ones. Yeah. We're going to put some money into community engagement. And it's not just going out to the events, even to our own internal events. Yeah. Right. it to to make a thousand hot dogs doesn't really cost that much money, right? In the grand scheme of things, if we can get four, if we get a thousand to 2,000 people show up to our basketball games, football games, just get people excited about our community. Again, Alex and I, we and Lisa Roach, we cooked for about 300, 400 people, right? And that people are excited about that because it really cost a lot of money, right? It would
041have cost a lot more if we tried to like go out and cater to this, right? So, we're not trying to be super fancy, like we're still trying to live within our means, but if a family knows like I come to the football game and I can feed my family, right? Like to your point, um, board member Dixon, we're all busy, right? So, I want to come to an event, it has to serve me in some way, needs to help me in some way. And even if the health is just remove the barrier of figuring out what I'm cooking for dinner on Friday, right? Because I don't know about y'all, but that is the fight in my house every day. So, what are we cooking? That's the first thing my wife says before the good
042morning is what are we cooking for dinner. So it's just if we get this help just help our community your point like come to the meeting to help you solve a problem that you're having. It shouldn't just be come to a meeting because one we want to have a meeting right to say that we had it and it's because we want to share some information that we could just put in newsletter. So there's my two more points that I have one. Okay. Okay. So building the festival. I was just about to tell I knew you wasn't August 8th, 9th and 10th. I will be there all three days from sun to sun down. Have not been that yet. Same year. Three days. All of the community had that. So I think that will be a
043good target for us if we can get the tents and everything else. I think that will be a great start and a great start at least because all the communities have and we could look at making little things whether we're doing registrations at the events whether we're passing out the community like passing out our calendar because we need to create that calendar and pass it out at the beginning of year like here's everything here are the performances here's the here's the freshman nights the sophomore nights all of that is needs to be on that calendar and so that's something we're worried about by the start of school to and and and be ready to put out. So I would I will push to get that done by the 8th so that if we are at
044this and I hope we are at this bell event we can start passing this information out. We did have a um we were in partnership with um the safe summer initiative and we had a a movie on the it wasn't well attended right but for those that came it was a great event and the feedback I got was you know what high school students don't really want to come to watch a movie at high school that might be right right but those students that were with their parents those children that were with those parents will eventually be our students So for me, it doesn't necessarily matter if there aren't currently students. We were able to bring back past graduates to come back with their children that were of younger ages to be part of something
045at a high school that means something, right? So we're looking to buy our own equipment so we can continue to do these things. If the summer continues to be a thousand degrees, like we'll look at doing babies inside to give parents an opportunity to cool off and if we could also, you know, spend plenty and feed them and it it'll just help just kind of revive this place. So, you know, I'm excited about that. There were two more there were some more points. Yeah. One more thing I circle back on that the community engagement. I know that, you know, most of these um meetings will be face to face. I I still want to give people an option or Zoom because you got some parents working two and three jobs and they will never be
046available. I still want to have that as an option. I definitely agree with that. Um the same way I said um first but back to school before school started. If we can get on Zoom and everyone comes on a different, you know, a different set set time like say for instance we're having speaking parents know that they can chime in at this time to get some important information um just and get feedback and I think surveys at these events will be helpful. the community is already there and if we can get them to fill out a quick survey suggestion suggest anything be quick and one thing I can say people don't want to write on a sheet of paper so we need a tablet stand with your tablet sitting there I was going to say
047Microsoft a wonderful Q QR code opportunity we just need to get people you you know, and when they complete their survey, they get a, you know, a sticker or people like free stuff. I I don't care what it is. It can be a pencil free and it's my school. I got it. So, just some something to encourage them. A lot of kids, a lot of our teenagers from our schools attend these events also, you know. Um, and it will be nice give them maybe uh community service hours for working at the booth. Um, because guess what? If they're working in the parents have a thing then they show up just so their kid is volunteering and they may tell somebody tell any other thoughts before we move on. Alex can take the next one and
048probably kick it to Mike who's been working for months on a cell phone test force to get to this point of recommendation. We Yes, we are very very pleased with this one. This is a very very well attended task force and had four meetings and big thanks to uh Mr. Taylor there and Mr. Swanson kind of leading that effort number of other individuals. Mr. Kelly was there was there a couple that is very important to a lot of people. So yes, I do believe Mr. Swanson was not able to be in attendance in person, but he's available online. Could you respond for me there? Yeah. Yeah. You want to walk us through your highlights here from this task force? Oh no. Break great break follow. Good job. I have a question. Um, in the document
049it says there's a recommended link for purchase. Last year the board approved a purchase of cell phone pockets for every classroom. So, yes. Do we not still have those? So, to to that point, yes, we know that we did spend some some effort on that. come to find out that it was not something purchased by for every single class. It was more of who was going to actually utilize this and taking ownership on that aspect of that actual follow through of what we discussed per our policy. Like for instance, West had a lot more implementation of this and it was just more inconsistent here and at East. So taking the recommendations here and with a lot more of that follow-through and expectations and having that be clearer on on on our part I think will
050will be much much better and we are not allowing opt out option for anybody. Correct. So what the task force was able to do and I appreciate LT and Mike's leadership on this um was really confirming for us. We know that cell phones need to be out of the hands of students during instructional time because it's a distraction. We know that students need to be able to learn how to live with the anxiety of knowing that their phone may be buzzing and they can't can't just look at it. That's a real thing. Um, and we know that administrators have to step up and have to help support teachers, especially in the beginning when we start from this. There are going to be students that push back and that's why I appreciate this team really thinking
051about the consequences and putting it into an MTSS mind frame. Um, so we're not just jumping from 0 to 10. We're putting in some progressive steps for students to help them understand uh what they're doing, why it's wrong, you know, moving away from teacher enforcement to administrator enforcement to parent involvement. And then hopefully where it never gets to a point where students lose all privileges. Um but the only way this works and we're having conversations we had conversations today is around this this concept of collective responsibility. So everyone in the building from custodians to to to nurses to our teachers, administrators, superintendent, everyone understands that these are the rules that we must follow and we all have a sense of responsibility to ensure that these rules are following our students do what's ask. So that's
052a concept that we've been talking about with our teams collective responsibility. It's something we'll continue to talk through because it's not just around a cell phone implementation, right? When we start thinking about some of the other implementations that we'll be doing, it's this need for all of us to realize our own safety and our own responsibility and and our own um contribution to seeing this being successful. I think this is great and I and I know by Illinois law we have to have a telephone policy. My question is um do the parent are they supportive of this or do you want to talk about any parent involvement you had on the committee I have a question. Um, have we had any incidents where a student grabbed the wrong phone, forgot their number, or any sort
053of Because I know that would be me. I would pop my phone into a number and then I would forget the number or and then mindlessly grab the phone. I don't know. Is that Have we had any incidents? Not since I've been I was say I haven't we I haven't heard of that since I've been here. And it could happen, right? So that's that's something that very much can happen. What we have seen happen more so is that students putting phones in the holders that are fake phones. And so that's going back. Yes, that's of course. That's fabulous. But this like this is something we could tie back to like the parent community engagement, right? You can have somebody you have Mr. Swanson or Mr. Taylor there to say like, "Hey, we did this all
054this work." If you have a parent that's like, "I want my kid to have their phone." They could be at your meeting and explain the research and that they did and how they got to there and then tell them, "Hey, look up Ring Central. Here's the numbers we got." Right? to like provide them that pathway to feel more secure and trusting of that whole process just to give back to getting ready to send back to school preparing the parents that community is to what the expectation is even with as I spoke about this paradigm shift this district is taking right and this concept of collective responsibility our own staff needs to understand that if we're taking their phones away from students that when a parent calls they should the phones need to be answered and
055that's a common cons that's a common complaint they I can't get a hold of the school so I call my child and if we're taking the phone away how do I get if there's an emergency how do we get so I know that's the push back so we have to be consistently better at that and so you know I think let's talk it's not going to answer the phone for them but it's going to make sure that there's accountability among our our staff to make sure that they're responding and then we need to start identifying why phone calls aren't being answered Are you going to have metrics tied to implementation? For example, I don't know 10 classrooms have successful uh implementation. All students put their phones in the pouch. We can build it into a
056walkthrough tool. We haven't discussed that yet as as much as they get a daily, but as the central office, you know, when we were doing our walkthroughs, um it was one of the first things we did. So when I came in, we started doing walkthroughs once a week getting schools and then we were collecting that information. So that's something we would continue to collect and build that information on and you know and really we wanted to see how many were using the holders and how many classrooms uh with kids using phones and clearly the classrooms that teachers were using the phone holders didn't have kids using their phones. So it's a pretty direct correlation. So, we just need to get better at enforcing that policy and getting teachers and students comfortable. Any other questions, comments?
057All right, moving on. I just wanted to have a discussion. So, we just had a very wonderful graduation ceremony, and I know in the last board meeting, this was a topic that wanted to be discussed as I thought about some things that I was wondering about. um the date, the location, and then also the format of the ceremony. What is uh how long will it take, who the speakers will be, how we review remarks of students, and then how do we decide which schools go first, second, and third? And so, you know, I would start with the date and the location. And so, one thing that I'm considering and talking through is uh we end the senior school year one week early. What parents don't understand is that those days that the students don't come
058to school are unexcused absences. And so there are a lot of districts that will have the seniors included go through the full calendar of the year, get their full 176, not 171 school days, and then graduate that Saturday or Sunday after the school year proposes. So that is something that I would like to discuss to see if that's something we would like to do. Um the location, you know, it's a great location. It does come with a cost. Um and I don't know if it's it's a challenge for our community to get down there. Um and then when we talk about the the serum, well, it's anything that you guys want to talk about there. um it's it's game sort of thing wants to start the day um with us ending um five or so
059day early for the students who are big on their perfect attendance for the parents who are big on their perfect attendance and that could be a challenge. Um is there was there ever a true reason why we went a week early? Was it a cheaper cost that we were targeting? Like was there was historical practice of of them getting out earlier than the rest of the school year? The only that's it makes sense to have them on the same time as everybody else. Agree. That seems disruptive for no purpose, right? There's no intentionality behind letting them out a couple days, but purposely, but everybody can kind of celebrate the end of the year at the same time. Yeah. The seniors were celebrating and half of their days and then but then everyone else did that
060later. So now all of a sudden your end of the year becomes this two week duration as opposed to just one. So I I think there are a lot of reasons to move to just and also I think we are entrusted to educate our kids. We're supposed to do it for 176 days and I think we should schedule that out so that it's the full 176 days of student attendance. Now, I know the students will not like this, but I know a lot of that. What's that? Do we do anything special for our students or have the possibility of like that last Friday? Um, you know, like I don't know when I was in school, we do like a senior ditch day. Ditch days. They have their prom. They have they have some new lunchons.
061Okay. So, all of those things are added. They have the great American night. Okay. So, there's a lot of things and a lot of ways that we celebrate. Okay. Perfect. And those things are all taking away from instruction time and now we're giving them five less days of instruction. Right. And and and not aligned to this, but it's another topic that I'm going to bring to you in the future. It's just senior activities in general. Mhm. So I was not crazy as we had some significant differences between some senior activities between the schools where provisal east least lunchon was you know I think a boat and provisal west was in gym. So you know I think we just need to align to make sure that we're having early conversations with those senior sponsors to make
062sure that really giving kids the same or very similar experiences as they're as they're exiting our district. But being a parent, I was very disappointed in that thing I've experienced. So I definitely How did How did you feel about the location other than it was cold? Oh, it's fine. The locations are very fine. Well, and and I've asked in the past about locations and I mean the locations closer to us like Dominican and are just not big enough for us to have students have a larger amount of tickets, right? Because we don't want to limit that ticket window either. So, Alex, let's check with them tomorrow to see if they can get a date that works with our calendar. And that's really going to be the determining factor. If we want to stay at that
063location, we want to make sure that the date we want is available. Um, we could also do a Sunday. That's not I mean, we'll sometimes do Sundays. It's not ideal. Um, but we you know, I think you have to also think about if we did a Saturday after the kids graduated, there were some students that would not have been able to go to their own graduation. So if we did graduation the Saturday after our freshman, sophomores, and juniors finished. So the boys track team would have had to make the hard decision of whether to go compete in the in the state tournament or not. And as we know, Mai won the state championship. Had that graduation been on Saturday, we may have made the decision to go to graduation as opposed to the state meet
064and would have forfeited that opportunity to have this. So there is a there there is a consideration for a Sunday as well. Although I know that it could some other commitments and families there. Most HDC graduations are Mother's Day weekend or you may want to stay on because you're forcing parents to make a decision to go to their high school child's graduation or their college child graduation. Well, I think our graduation should be later late enough in a month, right? I think the mother's day is usually second Sunday. Yeah. So, we're probably looking third or fourth Sunday. Yeah. The most important thing that I heard was the activities, the sports activities and how there would have to be a choice. And I don't think you should have to choose between graduation or competing. And our
065girls did have to choose. Yeah. because of this date of the state. And one girl was able to just rush back from the stadium to to make the graduation. But if East had gone at any other time slot, she would have missed her own graduation or she would have been ch, you know, she would had to choose to not go to a state competition that she had to work four years to get to. No. So that's why I would make an argument for a subject. Um the duration each of them was about um less than two hours long. And so I kind of loop these together because I know there was requesting for speakers to be in the graduation. This time we did not have speakers graduation because the ceremonies were about an hour 45.
066If we were to bring speakers in, we would be pushing the or guest speakers. Um we be pushing the graduation ceremony over two hours. I just want to make sure we're okay with that. You think the speakers if you're coming to speak like given a time period on the front thing that you and Jennings told you you know you know I think I think it's important when you uh have a speaker um someone that's relatable um motivational and inspiring. Yeah. Um I think that that's very important. I had a speaker at my high school graduation. I remember it. Yeah. So I mean and my college graduation. So I think I mean they're sick of hearing from us. Yeah. They want somebody a little bit more relatable that can inspire them and you know press them
067and move them forward. So I think if we can get a speaker I think that that's important. But then how I put a time limit 10 to 15 minutes longer than Jenny and I spoke. Yeah. But, you know, I'm not gonna have somebody come and do a guest guest speaking and kind of sit through all this to speak for 10 minutes. 10 minutes, but I would love to have the same. Exactly. Because it needs to be You can't have this phenomenal speaker for one and then the other two like everybody should get the same. It may be difficult to have the same speaker for all three cuz then you're asking them to do it an entire day. Yeah. Well, at least the same thing. whatever that's going to be. Yes, I I agree. I agree.
068Are there any types of individuals we would not want at a graduation? Religious. I think just because we're institution or if they are religious not have a religious. Yeah. Right. I would really like to I think you also have I'm sorry. Go ahead. people from provisor specifically community members. I I think we also have to be very cognizant of elections and election seasons because we don't want to give an opportunity to somebody that's running for office to use this as a opportunity to elicit votes, right? So I I think that's something we should also consider. I think we should look at our alumni to come out even even if when we are doing it it's an alumni from west from east from MSA. Yeah. You know that's exciting. Yeah. Um in regards to just the
069review the remarks. So I just want you to know that the principles do review the speeches. Um, and I think it's just a a reminder of a conversation with our students to remember not to go off, right? So, um, you know, it's always a gamble when you get up there. So, you got to make sure you're choosing the right people, uh, people that you trust and deliver a message that was approved and, you know, not get any help. Yeah. But there there was one that that offended me. Yes. I I was like living. Um, and so I wonder if the principal actually reviewed the student's speech. I don't know if it was the the review of the speech or if this there was some ad living. Okay. Either way, we we will get tighter on
070it. Um, and then whatever order we had this time, I can't remember. Go ahead. One more thing. Um, in regards to that, I was I was also offended by that comment. I I want to make sure that I'm trying to say this correctly, so I'm just going to say we have black and brown issues within our community and that needs to be addressed. I don't know how we're going to address that. Maybe we can talk about it for the next board meeting, maybe bring in some um experts in, but this needs to be addressed in this school year. Um, and I don't want any speech uh to alienate anyone because they're all this is everyone's graduation and um everybody should be able to know what's going on within that graduation. So my second point was
071are we thinking about having translators at the graduation? So this past one we did have earpieces and seeing the parents were able to but I think that's something we talk about is not only having a um a translator for our bilingual families but also sign language we have sitting in a specific section that was translated to earpiece and if you're listening you have one of those earpieces So this year the order was west PMSA east. Next year we will do east west west PSA and then the year after that will be PMSA east west. So we'll just have threeear rotation. So um you know everybody has to it's just going to be the lucky draw. Yeah, right. It's just how it's going to roll out. We just cannot have where one school always has one
072time per just to circle back to the speakers. How how how do you plan to go about that to you? Because I know you said that if we want to talk about speakers for next year, we should probably be doing I think we could start doing this now. I don't think we need to do it in a formal setting before me, but it's just kind of let's just get a list of people that we think would be good for this and start seeing what their availability is. open the community. They should be sent to you. Correct. Yes. Me and Janessa. Okay. She'll help keep it in order. Perfect. Any other questions regarding location? Just to make sure in case anyone asks, we don't want to have it at the schools. I don't think we have
073the space and the acoustics aren't great. So to do it in the schools, we'd either do it at the gyms or the fieldhouse. And it's I'm sure they've done it in the past. The gyms are not air conditioned, right? And if you take it outside, you're you know, you're you risk the weather. So that's I think that's probably a wise decision. Switch back. We're not there yet. But we're not there. Yeah. Okay. I'm gonna move on. That's all right. Yep. Um, next I want to talk about the strategic plan. It's going to kind of bring together a lot of the things that we were talking here tonight. One thing I failed to put in this slide deck is just this other conversation I I started in a in a weekly board update is also this
074equity plot that I want to do here in this district. And so been talking to people about this equity audit and leaning toward the individual that that I wrote about. Um, but that equity audit would also help us um determine some some things that will go in the strategic plan. But until we finalize that equity audit, I don't know if it's everything's going to be embedded to the strategic plan or if we'll have parts of that equity audit embedded in the strategic plan yet have a still a a a standalone um equity audit plan um that we create. So, I just wanted to name that before I went through um before before I went through this. But what I'm looking at is to create a five-year plan. All right. And so for me, this is
075enough to a different provisal that really engage with this community. And so while the vendors wanted to do me anywhere between five to 10 um sessions and and 10 was kind of the most that I saw, I'm seeking to do about 47 well not about I'm speaking to 47 unique events um to to get feedback from this community. So I understand that undertaking that I'm doing, but this is something that I also did when I was at Youngstown. Uh, I have significant experience with strategic planning from school-based all the way up to helping build the strategic plan for the state. I've built strategic plans for other districts and some of the people that I've been that I'm bringing into the district soon also have similar experiences. I do believe that we have the capacity and
076the capability to build our own strategic plan. I do think that we will need some help in some of the branding and some of the visualization and some of the data dashboards that I'd like to create around it. I do not phase two is really when we go out. Phase two is really when we go out and do significant community engagement. And so as I said um 47 engagement opportunities for for a multitude of stakeholders is how I envision this and we'll talk through this um phase and that's from August through September. So it would be a very you know just 60 days of just hitting the community. So almost every day we're out there doing something. phase three um October through December is taking all of that information and then analyzing I'm analyzing that
077and and drafting plans. My ex my what I believe from all of this is that in phase four um and getting to phase four I should say is bringing iterations of the strategic plan to this board in November and in December with an approval in January. And then where I see a lot of districts make mistakes, they they get to the phase four of of of finalizing the plan, but they never communicate the plan. So as we just went to the different stakeholders and build and and solicited and elicited all of this information to help us build this plan, we fall short often times in going back to those same groups to say, here is the plan. Here's what we came up with. I really need this to be a communitywide undertaking. I want everyone
078in the proviso township from the all 10 of the cities, our feeder districts, our schools, our parents to really know what is in this plan for a couple of reasons, but mainly because once we once you as the board approve this plan, that is the work that we're going to do. So when everything and and other things come in from the community or coming from the outside and there's a push for us in one direction or pull from us for some other resources to be placed somewhere, I want us to be able to say no, right? I want us to be able to say no because that's not what this agreement is. So as much as this is a strategic plan, it's also a commitment to the community to say this is what we agreed
079that we would do. And then phase five is just this continual just consistent motion of of providing updates to the community. So quarterly updates to the board, yearly updates to the community in the form of a state of schools and state of the district. But then every August coming back to the board to show here's how we did, here's where we failed in this plan and here are the course corrections that we're going to make. this will be this this plan will be evolving, right? So just because we say this is what these are all the steps we're going to take over the next five years, if something goes ary year two or year three, we're going to have to we're going to have to make an adjustment. We're not going to change the goals
080and we're not going to change the outcomes that we expect to get to as those tangible outcomes that we're going to measure this body, but we may need to change strategies along the way depending upon how successful or unsuccessful we are as we're moving through this. Um, so phase one, as I said, administrators will review this plan. Um, we'll look to see what we've done well and consider what we might continue into the next plan. Phase two, this is where I said 47 unique opportunities. Um, we'll have survey open as well from August 1st to the end of September. And we'll have voices that include students, parents, staff, um, our foundational schools going to those foundational schools, our union leadership, our city leadership, and this board of education. As I think about when we would
081be doing these meetings, we'd have 12 separate meetings with our students. So sitting going in the schools with their four lunch periods and talking to students at each of those lunch periods at their three other schools to really hear from students what it is that they want and what they expect and where do they believe that our district can go. Um looking at holding parent meetings, six of them um two at each of the buildings, having teacher meetings, one in each of the schools and having staff meetings um as well. So shame like not just talking to teachers right and saying that teachers are staff there's there's unique differences between our teachers and between our staff like our security guards and our our engineer our um custodians and our food service workers. So we want
082to include them in this plan as well. Um looking at citywide meetings. So, I'm I I haven't set these dates yet, but talking to the mayors about when can I come into your community and meet with your constituents to get feedback from them. So, that would be 10 separate meetings. Also having an opportunity for our office admins and for our office staff to have conversations to give us feedback. going out to the foundational schools. They're talking to our six districts to ask when is it that we can come to your schools where we can talk to your parents because we want to hear from the parents that are going to be sending their kids to us, what it is they need, especially for those parents that often will not send their students. What will it
083take for us to earn your trust so that you will send your students to us so we can build that next five years? having union leadership meetings with all three of our unions and again um in the month of August finding a way to have this conversation with the board of education. Um, as I'm looking at phase three again, October, December, um, is the is phase is phase two. Um, in November, I'd like to bring a draft plan to this board with to get some feedback. I'm taking that feedback and bringing a final draft in December um, for one last iteration before bringing it to you for final approval in January. Um, I will say this though, we're not going to pause anything. We still have plans that we plan to roll out, things that
084we can talk to, gradual release, department chairs, deans, all of that will begin to roll out and we'll become part of that um first year plan. We just know these are things that we're going to do. And then phase four, communicating it. Again, it's going back to all of those groups and all of those communities that I just mentioned and really talking about here's what we have. creating short videos about an overview of our strategic plan, but then short videos about each of the goals and then creating a website on our page that's truly uh that that's forward- facing and friendly to use that people can find out. um people could find out about our strategic plan having a link in our let's talk dashboard. So when when when when community members or stakeholders have
085questions about the strategic plan, there's a there's a landing page that they can go to for that. And then we're looking at implementing the plan, right? We want to create this publicly facing dashboard that holds us accountable in real time to show for each strategy, for each action, where are we in implementation and have we been able to reach success. Um, in the buildings, we will be creating fiveweek reviews with our administrative staff because there will be actions that are aligned to schools. And so we want to make sure that throughout the course of the year, we're checking in with our schools at eight times per year to make sure they're making the expected progress. Um and we'll be doing similar meetings with our with our central office staff as well. Uh providing again quarterly
086reports to you, the yearly reports to the community, adjustments in August. Um and again, as we're shifting this, we do it now, but we just kind of do it in a cursory way. um just a build of practice for our administrative staff for for administrators. When we bring you board memos, when when we bring actions to this board, you're going to see a very tight alignment to our strategic plan and to our budget. Um any questions about any of that? So again, um oh, I'm sorry. Plan accountability. a lot of things that we determine and we say that um should be in this plan. I will find that connection to our administrators and the schools and start building out performance evaluations um that you know if if they're hitting their targets they'll they'll get a
087better evaluation. If they're not we'll have more conversations that their their evaluations will not be so high. I do want to and and I and I and I I'm sorry I went so fast I didn't talk about this. Um there is a survey that we do in this state called the five essential. The five essential survey is very is not very welll liked outside of the city of Chicago. The city of Chicago does a very good job training administrators on uh what it means to be a wellorganized school and what it takes to become one. Uh what I believe the rest of the state doesn't like about the five uh the five steps survey is how it's scored, right? I'm not worried about that. What I'm really what what I'm more worried about is are
088we doing the actions it takes to become well organized. If you do that, the scores will be where they they should. Um so as we're building out our strategic plan, it makes a lot of sense to align our goals to the five essentials because we're talking about supporting families. We're talking about effective leaders. We're talking about ambitious instruction, right? We're talking about uh you know the things that really matter for us. The research is clear on the five essentials out of the for over 30 years. When you're well organized, you can make significant growth. It t it could take multiple years to get well organized. I'm a little impatient, so I'm going to push us to get there faster. Um we started this today, right? One of our one of those unique situations. We we
089sat down with the team of administrators and teachers to start talking about the components of the five essentials that we're not scoring well on. There's 35 total components, 22 depending on who you ask. I break it out into 35 and we're having conversations around what central office needs to be doing in this area and what the schools need to do. We sat for seven and a half hours today. We're going to sit for another seven and a half hours tomorrow and we're going to get through all 35 of those. So, as we're building this plan, um I think it's really a a good use of resources to use uh a state sponsored assessment that's that's um scored by a third party that gives us really great actionable data. If we can align our strategic plan
090to that as well, I think it will just move us um faster in in a much I'm sorry, move us further in a faster trajectory. I I know of only one other district in the state that's doing it and we had the opportunity to meet them. We were at the model schools conference. Um so we are really going to this is Molen. I have a good relationship with that superintendent. Uh and we're really going to pick their brains. First I want to see how they did and what they did and then I want to figure out how to make it better. Um so we'll continue in that work. And then the last thing is just having that public facing dashboard. We're going to hold ourselves accountable and we're going to make it very public. So
091if we're doing great, everyone's going to know. if we're not doing great. Everyone's bit of it and so any questions or any feedback about that? I know I went fast but I wanted to get through that. Also, I'm really excited about it. And then just a comment then the board will build your evaluation off of that. So then we would do the work then to take that strategic plan, the five essentials and all those wonderful things you talked about and then we tie it together and create evaluation based off of that. And then um I think I said it just briefly in when we did the board retreat is that we shouldn't be working on Mr. Mo's evaluation one time per year. We should be working on it every month because if we need if
092we're finding something that we don't think is trending well that we have to tell him and give him an opportunity to you know to write that ship and it's not fair to just evaluate him one time per year at the end of the year right it's like a constant thing evaluations. So once that's in planned like in place the strategic plan and his evaluation gets built from that and then we kind of talk at least with one thing every month at a board meeting where he believe and we will discuss. And then will we also be implementing uh board self evaluations? We should be. Okay. Maybe something post the strategic what we're working on like any performance once a year. Absolutely. Awesome. Okay, moving on. Um so we this is going into the action items
093and so we talked about all of these before. So, unless there's something that you want to talk about, um there's only three things that I really want to call to your attention, and that's um a light safety resolution that LT is going to talk about that we want to have approved. Um the Loyola School of Health, um the health clinic, believe Alex will talk with us about that. and then the ISB VIT um spirit exchange program which is an MOA that we need to do with our um but outside of that is there anything that's on the agenda that you'd like to discuss we talked about all of these at length that's been updates but so looking at this life safety resolution and I might kill this and LT will fix it for him right
094but this is just something we need to do to to um access the the life safety funds that are in the budget to pay for the roof that we're redoing at Provis. You guys have approved this uh roof in at the December 10th meeting. And so this resolution is something we just need to present to make sure we like I said access those funds to pay for this project. Is there anything else you want to add? Was that West? I'm sorry. Any questions? And then Alex the Loyal was We didn't update that. I'm sorry. No, that's okay. Sorry. So, we we've been partnering with with Lila B school's health center for quite some time. This comes at a no cost opportunity to our students. Though it is housed, it provides obese. is something that any
095student in in the township can access. We know that there has been kind of this growing interest of exploring different opportunities to provide and our side as well. But this is something that it's s the 10th amendment that we are looking at. Everything is remaining the same. We enjoy this partnership. They have been phenomenal uh for us to have providing a lot of services uh for our students. Any questions? We get a lot of students from West and PMSA or is it primarily east? It's primarily east. Yeah. So, can we do a better job? Okay. Mars absolutely. Absolutely. And part of that too just with our own we openly we've been struggling with our nurses just making sure that we have those individuals there. There's other some things that we'll probably be hearing board updates
096along those lines as well but yes definitely need to increase communication for our entire community about that. So do are they so are they there all day during school hours like how how does it work? They they are all day there all day. They do have the actual doctor there during different times that they do some kind of shifts but they do have the school of the social worker aspect the nurses there. So there are a number of different services providing through that office. They could essentially do everything that a health clinic. Yes. Um our challenge is just getting our parents to fill out the paper. So if they don't fill out the appropriate paperwork then they can't access that nurse and they'll they'll use still have a nurse for them. It's just not the
097Loyal Revel. Oh, it would just be like a normal typical school nurse, which it's a wonderful job in itself, but they just don't have the same resources that the loyal health would. So, if the kid is at school and gets sick, that kid goes to the school nurse, correct? And well, they could go to the health, you should really ask that registration and that's what we're looking. Yeah. Yeah. Or communicate that there. Yeah. like to complete that form ahead of time. Well, even I mean even during registration at East West and USA, we should be having the parents fill out any like medicine forms, right? Like if you need an Advil, the parent should fill that out right away. Then instead of calling home, I have a headache, I'm sick, and go to the nurse,
098get the Advil because you have the paperwork signed and the nurse can administer an Advil instead of Yes. pull out. Yeah, it's a tremendous answer that we have in the district. Um the next is the be visiting an international teacher and spirit exchange program. This is anou with teachers union and so Jim go ahead. Sure. So um as you all know hiring qualified bilingual teachers has been a nation in this district and not just in this district and nationwide. Um, so we have exhausted all of our applicants that have applied through Apple Tracks. We we've interviewed and hired as many as we could, but we still have several positions that are open that are bilingual. Um, so uh I reached out to his beat because I've used them before in a visiting international teacher program
099and uh we did sign up to to actually do that this year. We're trying to get theou approved by the um the PTA PTU, sorry. not the PK. And uh so basically we're just getting their approval. They're going to be union paying staff members that have all the same rules and regulations that our our current staff do, but we're hiring them from other countries. So we actually have three coming from Spirit um international teaching teachers and then one coming from the VIT. So one is coming from Spain. That's the visiting the the ISBY one. And then we have one coming from Peru, one coming from uh Dominican Republic, one coming from Colia. Columbia. Good. So yeah, we have four teachers that we'd like to bring on. We still have vacancies, but the the vacancies that
100we have are in areas like science and math that are special positions that these visiting international teachers, the majority of them have have English, they can teach English, ESL, bilingual, or they can do world language Spanish. And one of these teachers is actually going to do world language Spanish because we we had a vacancy there that we couldn't fill as well. So that's basically the the plan. And we still will throughout the course of the year we will be recruiting and looking for teachers of the year the spots. The alternative the alternative would be we are not be able to use these services would be uh virtual teaching which I don't think anyone in this room um would enjoy right and we tried that and some of the feedback that we got was not the
101best. We we would much rather have live teachers in the classroom than any type of virtue. Just a big thanks to Mr. Kelly and HR on all of their efforts getting we are in a much much better position coming into the start of the school year than we were prior and even our teachers too were exploring some other opportunities as far as individuals that speak Spanish and looking at certain certifications. So we're we are very pleased with uh our position uh coming into the school and we have the tools. So with the whole and talking about the cell phone policy, they will have tools uh that will aid them in translation throughout the day that the all these teachers are fluent in English as well. So they're fluent. You mean for the student? For the
102student, right? That I guess they were using their cell phones for translation. So there and the district will be we're looking at we're looking at several technology options and the goal is to not have everything translated anyway. We want to use strategies and learn English and and using their first language and get them to that. Yeah. Yeah. It we don't want everybody all the teachers translating and grouping. Yeah. No, I agree. But I know that sometimes it tends to be a crutch and so yeah, like removing the crutch and finding the appropriate tool that will help lead them into the dual language. Yes. Perfect. Thank you. Okay. Are there any other anything else anyone wants to discuss from that list? We can move on to the approval actions. This is item 11. May I have
103a motion to approve the immediate termination of security leave Robinson Jr. Second person is 11. and Dr. and Germany. Hi, Mr. Pix. Hi, Miss Morris. Hi, Dr. Fisher. Hi, Mr. Hi. Miss Smith. I Miss Barb. I hear. May I have a motion to approve the immediate termination of security guard Jose Garcia? Hi, Mrs. Hi, Miss Lawrence. Hi, Dr. Fisher. Hi, Mr. Hi. M. Hi, Miss Hi. I have a motion to approve the immediate termination of security guard Alen Stallings. So moved. Second Miss Hi, Mrs. Hi, Miss Morris. Hi, Dr. Fisher. Hi, Mr. Hi, Miss Smith. I miss I hear I have a motion to approve the immediate termination of cafeteria monitor Juan Rodriguez. So, second, Miss Maldonero. Hi, Mr. Ter. Hi, Miss Bington. Hi, MS. Hi, Dr. Fisher. Hi, Mr. O' Campbell. Hi, Miss Smith.
104I motion carried. May I please have a motion to approve the personnel report and employee count dated [Music] 62625? Second. Roll. Mineral. I Mrs. Mixer. Hi, Miss Morris. Hi, Dr. Fisher. Hi, Mr. O' Campbell. Hi, Miss Smith. Hi, Miss Barnett. Hi. Thank you. Is there any old business for this evening? New business. Okay. Vote to adjourn. All in favor? [Music] your favor. I'm staying indoors. I enjoy the hot weather. The winter is so long. Uh, please. Thank you. Yes. the one I Yeah.