001Allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [clears throat] Yeah, you're on time. Alex, would you call the RO? I think it's Kelly. Do it. She's here. Yep. [laughter] Kelly, would you call the role? Michael here. Christian here. Evans here. Alex here. Paulary here. Alan, president. President. As a reminder, our board governs by policy aligned with state law. These policies are not just guidelines, but legal and ethical obligations that ensure transparency, accountability, and consistent leadership. When policies no longer meet the needs of the district, it's our responsibility to amend them within the bounds of the law to better serve our community. The board acts only as a whole in duly convened
002public meetings with the core present. Outside of this structure, no individual member has authority. Adherence to policy protects the district from risk and ensures that our decisions are fair, lawful, and aligned with our strategic goals. Our mission is to empower all learners to succeed in their world and our vision is to provide an ideal learning experience where students and staff are engaged and want to come back the next day. Our board policies and actions should reflect that mission and vision. All right, move to our first item on the agenda here. You guys have all got your board packets. You have any issues? Give me a quick second. Just pulling up my Is there an embedded note for item 3.01? You have to It should Oh, you're not logged in then. No, no, it is. Are
003you sure? Cuz here it's on Yeah, just use this. Yeah, I'm signed in. Yeah, it's just not showing. Let me try something else. Try [snorts] There we go. All right. Thanks. Briefing notes. So, uh, first item on the agenda we have is recognition spotlight. And with us, we have, uh, hopefully some people in the audience. I'm looking. I see across. Uh, Matt Moore and Sarah Moore are nominated by Dylan Zabler, their student, and his mother. So, I have some notes here. Uh, let's see. I'd like to nominate Miss Moore and Mr. Moore because they're both responsible, confident, and always willing to help their students. Since I started middle school and joined the ABLE class, they both helped me feel more confident in myself and in my learning. They make a great team and work together
004to make class fun, interesting, and full of new challenges. Mrs. Moore and Mr. Moore take time to explain things so everyone can understand. They encourage us to ask questions and never make us feel bad if we make a mistake. When I do well on my work, get a good grade, they both make me feel proud and remind me how far I've come. Their teamwork makes a big difference in how I learn. They make me excited to come to class every day and believe in myself even when things get hard. Because of them, I've grown more confident, responsible, and ready to take on challenges. That's why I think Mrs. Moore and Mr. Moore both deserve to be recognized. Our Mrs. Morren, do we have the the audience here? I don't want to put you on the
005spot. So, uh, this is from Dylan's mom. I was nervous for him to be starting middle school because it was going to be a big change. But this transition was way better than I could have ever planned. His confidence and his excitement went through the roof. And when he goes to school, I pick him up from school to check his grades on his phone makes him makes me so happy. And I want to thank everyone at the middle school. This has been the best. Kudos to you. [applause] We also have Evelyn Smith nominated by Ava Lewis, her friend. Evelyn shows great empathy to every student that she meets, making sure that they feel comfortable and understood by her. She makes sure that everyone is included, makes sure that they feel welcomed. She is super responsible
006in a sense that she can always make sure she knows what she can do to help teachers and students and get the most out of her time at school. So to Evelyn Smith, we applaud you and so does your friend. Michael, I'll just add Evelyn was unable to be here because she had uh um final testing at the the fire department uh tonight. Um so staying busy doing other things as well. Absolutely. going above and beyond. That's wonderful. Kudos to you. [clears throat] That is all we have for our recognition, our student and staff recognition. So, we'll move on to our next item on the agenda. Michael, just before we move on, um we did skip over 2.02, so I don't know if you had anything on that or if we need to hit. Ah,
007nope. Uh just a embedded. Yep. Thanks. Appreciate that. All right. Consent. All right. We have a consent agenda here. Any comments on the consent agenda? Does anyone want to pull anything from the consent agenda? 4.05. Like to pull that and put it into new business, please. Okie do. We will pull 4.05 and put it into new business. You got it. All right. Anything else on consent? Um, I would just like to thank you for your newsletter publicly and I hope everyone everyone hearing this will read it because it really gives a lot of valuable information about what the board does and about more of what our role is and thank you for writing that newsletter. Thanks Beth. I appreciate that. You're welcome. Let's see. So that'll make three people who have read it. My wife,
008you and myself. So it it really it's worth taking the time to read. It's not overly long and it gives a lot of great information. I appreciate that. Uh, so we'll put 4.5 business. Any action on consent? Is there a motion? So moved to approve. To so there's a motion to approve consent agendas as presented. Items 4.01 through 4.04 and 4.06 through 4.07. Minutes of regular meeting. Minutes of executive session November 25th, 2025. Bills payable. financial reports, personnel report, uh, and gifts and donations report. Is there a second? Are you a second? Second. Any discussion? Seeing no discussion, Kelly, would you call the role? Yes. Evans, yes. Grados, yes. Zantu, yes. Veto, yes. Motion carried. The next item on the agenda is the NIA consent agenda. Is there any discussion about the NIA consent agenda
009before we solicit a motion? Seeing none, is there a motion to approve the NIA consent agenda as presented items 5.01 through 5.04? So moved. Second. Moved and seconded. Any discussion? I'll restate the motion. It's to approve NIA consent agenda as presented items 5.01 through 5.04. And that is NIA treasures report, NIA bills payable, NIA personnel report, NIA contract and vendor agreement report. We have a motion. We have a second. No discussion. Kelly, would you call the role? Evans, yes. Zant, yes. Devito. Yes. Motion carry. All right. Next item on the agenda is audience to visitors. Good evening. Welcome to the regular meeting of the Sycamore Community Unit School District 427 Board of Education. Guided by board policy 2230 and the Illinois Open Meetings Act. This is a business meeting held in public. The seven of
010us seated here are your neighbors, volunteers entrusted by you to care for our schools, and we are truly grateful that you've chosen to spend a portion of your evening with us. To balance participation with the board's agenda, we reserved up to 30 minutes for public comment. Each speaker is kindly asked to limit remarks to three minutes and unused time may not be transferred to another person. Any extension requires a majority vote of the board. When you're recognized, please approach the podium, state your name, and share your thoughts. The board will listen without debate this evening. Questions or concerns when called for will be rooted through the appropriate administrative channels for follow-up consistent with our chain of command procedures. If you'd like to speak, please raise your hand, wait to be called. Thank you for lending
011your voice and helping us model effective self-government for our students. Would anyone like to address the board at this time? Seeing no one, we'll move on to the next item on the agenda, superintendent reports. Item 7.01. These areformational only uh building and departmental updates. Uh any comments? I I'll just kick things off with this is uh these were great reports. We're grateful for you guys having prepared them. Um really comprehensive information here. Any comments on the reports, communication and technology? Yeah, I have a question about the technology one. Sure. Um with regards to sabers, it it says that um we want to ensure that teachers have thorough sufficient time to complete the student assessments. I thought Sabers was student d like students would fill out a form or some sort of survey as opposed to
012the teacher. Do the teachers fill it out on their behalf or how does that work? [snorts] So there's Can I answer this? Oh yes, please. There's two parts to savers. Grades 2 through 12 have my sabers, which is part that the student fills out. And then there's also sabers, which the teacher fills out. It'll look a little bit different at different grade levels, but at grades K and one, they are not able to take the MySabs assessment, so it would only be the teacher filling out the assessment. And for grades two through five, you could have both the student and the teacher filling that out, but they they're basically the same assessment. And you can then compare student results to teacher results. So self assessment and then what's the what the teacher seeing. Would that
013sub coverage need board approval? I'm just not sure if we need that tonight because it was one of the or is that just for information or you It's information as we're planning for future years. So, so if I know currently one of the board goals does have to do with this assessment. So, I had just included some things for you all to consider along with that. Um, one of them being ensuring that the teachers would have the time to fill that out. Um and the other being the grade levels associated with that goal and the grade levels it might be maybe more prudent to give the assessment to. So have we started administering it? Will we have it done by the because it's one of the goals for this year I believe to this school
014year. Yes, we are piloting [snorts] this year um to find out all of that information including how much time it might take teachers to complete what that might look like at a 612 level where a teacher could have many teachers or I'm sorry a student could have many teachers that there's not a if a if a student's in third grade it's very clear who would be filling that assess the teacher portion of that assessment out for them if they are a sixth grader that's much less clear. And then lastly, um, what would the grades be that would align this to state law? And that was mentioned in the memo, too. Is there 3 through 12? Grades 3 through 12. Okay. And right now it's K through four is what? Uh, in the board goal, [snorts]
015I believe. So, or whatever the Deliverable is pilot. Sorry, I got it right. Yeah. Yeah. Uh the deliverable is pilot a universal screener to elementary students and sixth graders during the 2526 school year to begin systematically measuring student perceptions of physical and emotional safety and security. So it is pilot the screener and it's elementary and sixth is what it says. Okay. So we are piloting. Yeah. We we've already begun the pilot for grades 6 through 12. We've met on that. I think I had a little bit more detail in the memo on that. Um, but we did start the pilot for grades six through 12 in January. We're going to be piloting with some K5 classrooms as well. Okay. Awesome. Thanks. That clears up question. I'll I'll add just one comment on uh you'd mentioned
016too in the in the report going through um I'm going to use the lingo you said uh it was AI tool exploration initiative um and I thought that was neat and I'm I know I I read in uh parent square there was Edpuzzle and Screencastify I think there was an overlap there and we consolidated resources for like a generally good means it seemed like. Um, so I just kudos to you again in identifying those overlapping services and and and seeing them come together. So I think there's a lot of opportunities for overlapping services with some of these uh AI tools and some existing software we may have that might lead to less and purchase services. So I think that's you know again a great opportunity. So it's like the kind of the unsung benefit to
017artificial intelligence as a tool is just where it over it spills into so many other pieces and can realize cost savings. So and you're you're right on that. So that's awesome. [snorts] Um and also I liked in the spotlight there too you had uh Molly and Beth and and were outlining their exceptional leadership and artificial intelligence training. I know that's got to be I think having having been the guy who's who's showing how to use the AI in our office, it's uh um kudos to you. So, it's got to be tricky. Um so, appreciate that. I know uh it's not a not an easy thing to wrap your mind around and especially from the instructional side. I was doing some of these Google does like these little um like micro credentials you can do like
018course just to understand some like the cloud-based AI stuff that you can do and just I can't imagine um in education how much more complicated that can be especially then on the instructional side. So that's awesome. Any other comments on the um just thank you for a wonderful report. Is that information then stored in the students personal record that what's ever compiled in the savers? Yes. Um, we do have that data like in our MTSS software system. So, that's been something I think I mentioned in the report as well. Educr, we can look at all of those different pieces together. Um, we're not necessarily storing it any additional place like we're not putting it into our student information system. And we did um reach out to any parents whose students would be taking it to
019get their permission first as well. Oh, that's good. All right. Thank you. You're welcome. The communications report. I was really interested in the student achievement dashboard and I I saw the the note that we looked at, you know, going out to thirdparty vendors and it seems like we're going to try to build it in house which I think is really neat and uh kudos to Mike for taking on that project. It's no easy feat. Yeah. So, I'm excited and he he seems really confident too in in what it's going to look like. I know he was um he had some really good ideas. So, that and I have utmost faith in him. So, that'll be neat. Um also just on the communication side too um lot of ground covered and some awards and also I
020saw in the spotlight they had building and grounds crew and transportation department as uh their spot in Spartan spotlight. Um so I know that a lot of hard work especially this time of year. So again recognition there. I wish I could have made that basketball game. Yeah. That must have been fun. Sycamore one. That's what Well, I guess like in in the greater sense, right? Sycamore is I heard our school for the third time in a row. You are right. Yes. Are they going to have another one? Yeah. Yeah. It's become an annual event. So, this was the third one. Okay. Um and uh the plan is to keep it going. It was good turnout. Um there was uh a lot I I think when I last reported you guys I just talked about that
021night but um the middle school too did a competition uh that coincided with it and raised uh nearly 3,000 items um for the the food pantry um on top of what what we had done that night. So pretty great event for the community. Is there any chance of doing it more than once a year? I don't think I'll be recovered in time. We'd have to get a whole new roster. It takes me about a year to recover and uh that's the next time I'll touch a basketball. Um, but they they have other events that they do throughout the year. So, I think this is kind of a a oneoff. Um, that that's good. So, that's great. Good cause. Anything else on the communications report? All right. I thought they were really just comprehensive. Good good
022overall updates of where things are at. Appreciate it. Nick and I were talking to about a cadence for these reports and kind of trying to establish sort of a more moderated one so we avoid our our 10 report. We had a good baseline established and then the hope is now we you know get into a routine so to where we maybe have two to three a meeting. Yeah. All right. Item 7.02. You guys saw the memo. Uh, any comments, questions? Nick, anything to add? You Everything is in the memo. Are you Yeah, everything's in the memo. It's still in um legal kind of working through some things. Um, our our previous agreement was was pretty pretty old. Um, so just to bring it up to speed, we we met with them again with some of
023our um building administrators. Uh, that was just today as well, right? We had a lot of meetings today. Um, so that was today. Uh, just to talk about kind of what what's going on in practice and make sure it's aligned with best practice and with what we want to outline um, in the agreement. Uh, so I think we're on track there. Um the one one piece that I I added into this that that originally had been outside of kind of our conversations but um we thought of kind of late um due to changes recently is just um Caitlyn Peterson who was the SRO at the middle school and um oversaw the elementary buildings as well. During her time in that role um something that was new to Sycamore Police Department was uh therapy dog bringing
024on Dulie. Um well then when she was promoted um which probably wasn't necessarily expected um when they brought on Dulie Dulie went with um the handler. So Caitlyn um so Caitlyn does a great job even if she's working nights of trying to make Dulie accessible to to our schools. But I but I also think that's something that we've lost. Uh that was a great addition um of uh just kind of aligned with our SEAL initiative. So, um to just explore um with any additional SRO or with the SRO's we have um the addition of um a therapy dog um for the elementary buildings just to help out with some of those other needs that we've talked about in some of our committee meetings. Um so I think to continue exploring that agreement uh but also
025continue exploring uh the possible addition of one to two SRO's um moving forward in the future which I think the the city sees a need in um or a want as well that could be great for Sycamore Pur schools and school safety. [snorts] Comments just curious timeline any idea Nick or Nicole when we might get back or move forward on it? Yeah, I I think um if all goes perfectly, which we know how that goes, um just uh I I think we had it at the end of February. Um if all goes well and we're working with another entity obviously um but we think we'll have it in place to get it to um get it in front of the city in January um and then with their meeting um kind of cadence that they
026have. Um, if all goes well and we allow them to to talk about it and then to make a decision on it, then it could maybe be kicked back to us um for our February meeting. Great. Do you think they'd see it at their January meeting? Is that what you were thinking? That's that's the hope. That's the intent. Yeah. And the just looking at this here, I know I was reading kind of the NASRO stats and the one per thousand students. [clears throat] Um, I think something just to think about is like right now we have two SRO's. We have 19,000 people in this community. Our schools right now are split got pretty I mean our student population around 4,000 students. If we use the NASRO standard, that puts us at one per thousand students.
027So that put us closer to like four school resource officers. Um, [clears throat] I know right now like with our city, we have an intergovernmental agreement where there's shared costs. Um, and I think there's probably an opportunity to look at that too with this with this IGA as we wait to hear back from legal and see what they have to say about updates. Um, so just general uh interest, I think in in looking at some of these numbers, some of these recommendations and how that fits into the fold of what we're doing, I think will be useful. So, um, thank you for putting this together. Absolutely. Any other comments on the SRO update? Well, just that I remember, um, it's been some time ago, but somebody brought to a funeral golden retrievers, and I think
028they were based out of Genanoa. I was just looking for it, but I it just pulled up a Facebook page, so I don't want to take up too much time searching right now, but So, they're they're based all over. um they have handlers all over uh that the organization will call just put out a call and then um they they come uh where they're needed. Uh we have used that organization unfortunately uh they're great but unfortunately we've had to use them probably um four times this year. I would guess three to four times already. Um but they've been very supportive of both staff and students and come uh whenever we've asked them to this year um for some of the things we've been uh dealing with. So, yep. We continue to use them and have
029that partnership. Okay. Yeah. I just wanted to mention it and hopefully you won't need to use them. Yeah. Anytime soon, but it it was nice. I remember that. Yeah, they've been great. All right. Item 7.03, our annual boundary study review. Um Nick put together a really nice memo, really detailed. This was excellent. We talked about a a couple of uh pieces, but I'll just jump to the recommended next steps uh which is just continue refining the current boundary review analysis. Provide updated enrollment capacity, demographic information. Okay, feels good. Uh compile background information on instructional delivery models, including attendance centers used in comparable districts. Identify key questions and data points that would need to be addressed should the board wish to explore instructional models more formally in the future. Monitor emerging trends and stakeholder feedback related
030to instructional alignment program access and elementary configuration. Prepare preliminary uh overview of potential study components, data needs, engagements, [snorts] uh considerations, operational impacts that could be used by the board in the next uh uh superintendent if further exploration is desired. Um so I think that those are all excellent recommended next steps. Uh so is there any comment or feedback on on the boundary study review or just the explorative nature of those recommended next steps from administration? I'll just add in kind of how we got there is I I think through committee meetings or just uh teachers um coming up to me um attendance centers has been mentioned multiple times but sometimes um that's followed up with well we're not due for a boundary study um for a couple years. Um to me you could talk
031about attendance centers when the B boundary study comes up but um but it could also be the other way like these aren't things that have to go with one another. Um attendance centers is more of just what um how we deliver instruction I think or or what each of our buildings looks like um versus tied to boundary lines. Um that would be more neighborhood schools. So, I [clears throat] do think it's worth um because there seems to be an interest continuing to explore the attendance center model even though we're not due up for a boundary um discussion um for a couple years and that if for some reason we decided to continue to explore or decided that was a route we wanted to go, I think that could fall outside of um that 5-year boundary
032study timeline if the board thought appropriate. So, that's where this came from and how it kind of came up. I think something too that was an interesting conversation that came out of our parent teacher advisory committee meeting was the disparity um gaps among our elementary schools. And so it's interesting because when you think about like and I'll just pull up um if I use like school report card data which it's not perfect but like you go and you look at some of the numbers at North Grove and then you look at some of the numbers at say like South Prairie there are some there are just really different needs that those schools have. And so then you go, okay, well, how do you effectively allocate resources to be able to address the needs at South
033Prairie and then address the needs at North Grove? And like the sort of I guess it's it's just challenging in that you're you're bound to the neighborhood school boundary lines. And so like a lot of those I think the student populations that you serve can be a lot of times better served if you're not constricted to like where their proximal location is, but instead like where you put district resources. So, if you wanted to have like an entire standalone program for support out of one elementary school, um, or maybe you wanted to have, I shouldn't say totally standalone, but like a a tiered set of supports, uh, more emphasized in one school, being able to have some allocation authority with student population beyond what you have already with statutory pieces might be useful in an
034attendance center model or something like that. And so I just there are there are ways that you can you can almost you can serve students better when you aren't bound by where they live is I think like the best way to put that. And the hard part is balancing that against the convenience that neighborhood schools have. And I don't know if it's an all or nothing type situation or if there's a way that you can put your foot in like, you know, two ponds, but a lot of other peer districts are experimenting and and finding success with it or you can sort of stretch your resources further and offer more to students when you aren't so stringent on the neighborhood school model. So, I I think there's definitely some merit in exploring what that looks
035like. even if you know and even if it's not a full-fledged model but a hybrid there's there's got to be some middle ground where we can get more for less. So any other comment on the boundary study review report I'd say beyond just getting more for less the idea with this switch would be to improve student outcomes. So, I I guess [clears throat] I'd like to see how this would how this switch if we get more information would potentially lead to better student outcomes. Sure. Yeah. And I think a big part of that in this like these recommended next steps talk about, you know, compiling some background information. Sure. Learning about Yeah. So I think like that the whole thing is centered around student outcomes. Like how do you again take what we have and
036apply it in a more maximally beneficial way to like a student's education. So if you deal in a world of finite resources, you have to think about creative solutions. So um and just to be clear, you're just gathering information. Yeah. Yeah, unless you guys tell me otherwise, but yeah, I just continue to explore it and maybe um make it a more intentional conversation with at least a small group of staff and gauge interest. I think there's a lot of room for exploring this topic a little bit more in our spring meeting for PEK or really summer meeting because it's going to be July. So, Sure. and I think it's been brought up at just about every committee meeting. So whether you're talking about what Michael hit on or you're talking about class sizes across the
037board or you're talking about teacher PLC's attendance centers is something that comes up behaviors um and what that could look like if um that cohort of students was spread out across 12 sections instead of just maybe two within that neighborhood building um just the impact that could potentially have on on uh um student success. Yeah. Great. I think that's exciting. There's some opportunity there for sure. Um, all right. Anything else on 7.03? All right. Board reports. Uh, the foyer report. You all have it. You see it. Good. Thank you guys. Thank you. Appreciate it. Thank you. All right. So, learning and teaching. So, we've got here 8.02 2 Alan have uh no update since our last meeting. We are planning a special meeting for January to review in greater detail just one topic, the ELA
038[snorts] pilot. That date is being determined as we speak, but probably middle to late uh January, but before the January board meeting. So, hope to have a little bit more of an update at our January meeting. Great. Business services. Yes. So, brief update for you. Let me click on the right thing though. So, at the October 28th regular meeting of the board of education, um we talked about some of the business service committee recommendations. One was a five-year facilities maintenance projection and the BSC had recommended that the board direct administration to bring forward a draft multi-year facilities roadmap by January. That one would outline major maintenance needs, anticipated capital projects, show how our facilities align with current and future enrollment. That two would allow the board to better understand the size and timing of future
039investments relative to their urgency and potential impact. And that three would include a categorization of maintenance and capital expenditures by needed, wanted, and can afford. Um the board directed the administration to basically take those recommendations more or less. Um the assistant superintendent Stuckert of the of our business services arm uh had emailed me recently and in uh sort of reference to that recommendation that the board had directed uh admin to undertake and said here's how administration think we should go about doing this. um a little bit more time. You can just, you know, chime in if I get something wrong, but basically just a little bit more time than the original recommendation had called for and they want to engage the architects about three or normally we were on a 10-year cycle, but it's also
040your opinion that that's not very good, correct? And it should like a fiveyear cycle would probably be healthier anyway. And we're at seven years right now. And in order to facilitate um those recommendations so that the taxpayer can understand you know how we need to best maintain our eight multi-million dollar buildings um it would be good to engage the architects and maybe update our timeline from instead of every 10 years every seven years. Um and I said, "Well, sounds like you, you know, let's bring that to the board." Um because it would change the thing that we had directed them to do based on the recommendation mildly. Um it's my personal opinion that uh our expert assistant superintendent uh for business services's recommendation on how to implement what we want should probably be followed. Um
041but that was how it happened and uh where my update is for you on that recommendation that you you had all agreed to direct administration to undertake. Does that make sense? Does and I assume that has to do with the consent item that Alex [snorts] pulled the 4.05. Uh I believe so. Yeah. I believe that um undertaking that uh was on the consent agenda. Is that right? Yeah. Correct. Okay. Any questions for business services? Okay. Policy update. Alex, you got anything? No. [laughter] Teacher advisory update. Yes, we met. We uh we were able to pull together um three recommendations for the board to consider um that we would one look into hiring or appointing a community resource liaison to address mental health concerns and chron chronic absenteeism. Um there was a very good discussion about
042services in the community um a lack of services that are currently uh out there and exploring uh connecting students who are in high need and high risk um to the services that we do have in the community. Uh, additionally, we were looking into we were recommending that you look into hiring up to three uh, assistant principles to address those mental health concerns, chronic absenteeism, and discipline at the elementary school levels. Uh the assistant principal um suggestion has been floated around quite a bit and is one that looks like it could have a lot of potential to resolve not just those issues but other issues that are ongoing that um additional supports are needed. Um so it's not just one issue that's being addressed by uh hiring those positions. And finally, uh, that the board consider
043or investigate modules on Infinite Campus that make documenting contacts with families and parents easier and more readily available to staff. Um, there's so much more we could be doing with um, Infinite Campus, I think. And, um, addressing that, uh, could make more data points that we could utilize um, and just streamline some of our process, some of our processes. Uh, but those are our three recommendations. Um, I'm happy to answer any questions about them. Uh, we we did go over or a lot of time I think a few times, but it was a very good discussion and a good back and forth with the admin with the principles and uh the members of PEK. Christian, just to update, we um have kind of knocked out one of these already. We did not hire three assistant
044principles. [laughter] I would hope not. Um but Phoebe if you want to jump in the the third one just about infinite campus. Uh Phoebe was able to look into and uh open up um some things for staff or just point them in the right direction. Yeah. So, a couple of I was not so I kind of got the important uh from some of our DT, but I know one of them had to do with um documentation for referrals and and adding um Emily Waller actually asked me to add in restorative practices as a potential um resolution to a discipline issue. So, um it we had provided some training on um putting in referrals and and having resolutions, but we hadn't provided training on multiple resolutions because maybe there's a detention, but there's also restorative practices
045or there's also some of these other pieces. So, we are going to be training DT on that really quickly tomorrow at one of our meetings. Additionally, the communication piece. Um, I was able to talk to Nate Wright who had used it previously in his district in Moringo and we do have that in our current infinite campus modules. So, right now some groups have access. I'm going to be working with ED on getting broader access, but we're able to immediately again tomorrow train our district leadership team on how to put those communications in. And I do think it's a tool I wasn't super aware of that we can now show more people how to use and save a ton of time and have more um just better logs of some of those things we're doing because
046we're not always doing a referral when there's an issue. A lot of times we're doing a lot of communication first. So we do have that tool. We will be providing some training on it tomorrow. Wonderful. That's great. Way to move quick. [laughter] [snorts] Yeah, I did have something. Um, first PEK, that's parent teacher advisory committee, right? So, these are coming from parents, teachers. Um, and I think that's really cool. Christian, can you or maybe Nick or anyone the building principal maybe who would like to could uh you speak to some wins that maybe you've seen? Do you know other districts have or other people or have you heard about like the assistant principles at other districts really benefiting? You know, could you [snorts] speak to some of the positives there? Jake, I hate to put
047you on the spot, but you come from a district. Um, and Jake was a principal who had Yeah. So, I I was in that role. Um, I just think that there's some opportunities to um log everything one um so you're not running from one issue to another. Um, jumping through hoops. So, if you're looking for more of that information like Phoe's talking about, it's much easier to say, "Hey, I got this right now." Um, commitment to teachers, I think, is is a really important part. They do a lot of work preparing for observations, evaluation, timelines, meetings, and those things. And if it's just one person in the building, sometimes it's really hard to stay [clears throat] on on track with those. I don't want to cancel on a teacher after they've done a bunch of
048preparing. So then when you come into a classroom to observe, you know, or they're wanting you and expecting you there and you can't because you're dealing with the student issue, that happens from time to time. So that's a that's a huge benefit. Um, I think there's the day-to-day stuff that's that's hard to maybe talk about all the time, but um, always someone being there representing. We're at a district meeting. Um, the other levels have the, uh, benefit of maybe, uh, one of their admin team being at that meeting and then there's still someone at the building. That doesn't happen with elementary. A lot of times we're getting called out of those meetings for one reason or another. Um, and then just the to me the instructional side of it of being able to really sit
049down and talk to teachers about their instruction. Um, and having someone to go to. So if you can split some of those evaluations up at our level, it's easier to sit down and talk to them and work through the evaluation process in the way that it's supposed to be done as opposed to um trying to work fast and maybe not as uh with not as much depth as as maybe you could. I think just a few at the elementary. That is just a few. There's so much more. I didn't mean to put anyone on the spot or anything. No. No. I just knew Jacob's coming from a place where he had done that. But in addition, I you know, when when there's only one administrator in the building at the elementary level, they're sitting in
050on IEP meetings. Um so then there's no one that's available or then they potentially get pulled from an IEP meeting. Um case managing 504s is a huge deal, too. Yeah. um they're sitting in on going back to chronic absenteeism on the truency uh hearings. Um they're jumping in on a virtual and we have North Grove and and West represented here from staff where we have some of our specialized programs and I think those buildings especially there's um there's a need for just additional support and the principles in those buildings are often um as well as other staff are getting called to help out with those specialized programs. So, I'm sure Len has a list too she can share, but and that include that includes like student crises, that includes like students who missed the bus.
051You know, we're pulling an administrator out of a building, maybe just one administrator out of the building to go pick up a student. Um, and so there's there's a lot of room for um expanding um that and just creating having two administrators in the building makes more sense because there' be a lot more flexibility there because there is a lot of changes that happen throughout the day. Who subs for a principal when they're sick [snorts] or gone? Um well sometimes um [clears throat] you know central office administrators um at times but that doesn't always um work based on what our schedule is if it's unexpected um depending on the building if there's uh teachers um who have their type 75 and are willing to and are looking for that experience. Um but again that's not
052every single building that's just some buildings. Um on some occasions we've had uh staff from a high school um pull from them to put at an elementary but um while great and while their support in crisis those relationships aren't there so students don't necessarily know who they are. So again not ideal but um we piece it together. You know what I found really interesting was the report from PTAC on roe truency support and I found it really interest I was reading about this like TAP grant [snorts] that apparently the Kelp County regional office education didn't get and they reduced their truency support staff from four employees basically down like to one and a half employees and so that's for this the region they serve so not just our school district and so something that came
053up at the last PEC meeting was discussion about well where do other schools have to fill in the gaps when there is like truency and you talked about like sitting in on some of these truency hearings but but more than that just going beyond to like what level like I think it was student check-ins mentoring like home visits um like family success and so now it's it's really pulled back and I guess the processing referrals uh it looks like in a lot of cases are just falling on our administrators Right. Like there's a lot of this that staff is taking on. Are we and I know we we talked lightly about this at PTA and it's recorded in the minutes, but like do assistant principles have some overlapping duties to help alleviate some of that
054either through those exact roles or by freeing up principles to take on some of those roles? Is that like is there overlap there? I would let you guys speak to this that are in the buildings, but I I would say yes because our principles are already doing it right now. um the most the best that they can. So by adding someone um it would free up either the principal to take even more of a lead or um give more time to that or the assistant principal would be able to do that similar to at the high school where maybe the dean of students focuses on it or the middle school where dean focuses on it. I wasn't able to attend the meeting but [clears throat] I know there's these are recommendations. What are the expected
055outcomes of the recommendations? Is it more information for the board to consider? Yeah. Okay. So more of the conversation that we're having here but a more formal uh from it what it looks like. I'm sorry Christian very uh these recommendations but they they arose out of a uh a conversation a very lengthy conversation with the admin with the principles and with the parents and the teachers. Um this is something for the board to just take a deep dive into. Okay. That's what we're that's basically what the recommendation is. can um so there's a business servicesing and teaching meeting in February and I think that it's been discussed before but there's plans to kind of talk about a longer term staffing like an FTE allocation a positional allocation type of plan personally makes I think the
056assistant principles sound really good it seems like they'd do a lot of good for students um and also help out the teachers and the principles too you know while you're at it right Um but uh but may makes sense to me to take these things and kind of push them towards that one kind of meeting where we can have a more holistic kind of look at you know what are our longer term staffing needs and trends and how can we then All right great how can we map some assistant principles into that um into that plan. That's my kind of thought. And I would add that three is relatively arbitrarily reached. Uh the number threes was a pie in the sky kind of recommendation like hey this is what perfection looks like if we had
057three. But obviously that's not always going to be perfect that you know there's it's not always going to be possible. We have to make sure that we have the fulltime FTEES there and the funding there. So that's something that we would also have to look into. So, I agree that business services would be a good place to have that conversation. Well, and it sounds like we're going to have like a convergence meeting in February, so where we're going to have the learning and teaching and BSC just they're falling on the same day. And so, there's going to be a talk about um you know, how some of those staffing needs align with some of the business needs of the district. And I think this recommendation is going to find its way on that agenda. I
058think that's a really good place for it. Um, so there's an opportunity, uh, there's an action item regarding this recommendation lower on the agenda, so we'll we can we can find a home for it. Um, anything else on this update, Christian? I had nothing to add. Okay, great. Uh, Spartan Senate updates. Uh, there was a really nice video. Hope you guys got a chance to watch it. Yeah, they're they're doing good things at at the Spartan Senate. So, any comments on Spartan Senate update? All right, we'll move on to uh board goals update. Just a standing item. Uh we have our board goals. We got a really comprehensive update uh like four, I don't know, just 20 days ago. So, so I don't imagine a whole lot of movement from then. Um I know there
059was some comment about a dashboard that Mike was working on that you guys were doing some some work on the dynamic public dashboard and us trying to do that inhouse to save cost. Um, and I'm just looking at some of the last updates regarding some of the um, like the uh, testing score recommendation pieces. Um, there was a really detailed memo on the November 25th agenda, but is there anything to add any major notable movements from that point? I think if you guys have any recommendations on um, the dashboard piece, just what to do next when it's complete. Um, so I I think early January, um, we'll have it in a place to do what with present it, put it in a, you know, at at the January board meeting or push just push it
060out to you guys or just make it live. Um, but I'd rather have your feedback first. So, we're just talking about that today is um, if you guys have any feedback or thoughts on next steps if we do complete it early January, don't necessarily want you guys to have to wait until January 27th. um if we can get this thing going and if you're happy with it. So just if there's general thoughts on that or best way to roll it out. I would feel comfortable [clears throat] um saying like directing like giving Michael the authority to work with you and say yeah put it live or not because we're not going to have a chance to weigh in on it as a board until a board meeting. But like that's my understanding. We could delegate,
061you know, Michael or Christian and Michael um to say, you know, yeah, it's good. Make it live. That way it can be live as soon as it's done or otherwise we got to wait till January 27th to weigh in on as a whole group. Well, at one point we were working closely with end to be Oh, sorry. Two, but like it's been a while. So, I just wanted to revisit like should that be the route we still go to volunteer for another meeting? um and uh you know work through Allen and maybe get his feedback if whatever you guys think is appropriate just to get the ball rolling on it. Yeah, I think I think there's a great opport I mean if you've got if you have hopes that we can get this done and
062published as soon as possible and communicate with Allen on this I think that would be great. Um, you know, you guys have got a good idea of maybe just to get some general sentiment from Ford as a whole. My opinion personally is that the aesthetics is secondary to just getting the data in a in a easyto- read format. Obviously, the more beautiful it is, the better, but maybe that's not priority number one. I know the LTC has put together some idea of what data we want to include. BSC may have as well. Do we do we feel like we've got Nick a good sense of what we're trying to achieve or what we want to include in these dashboards. Yeah. Yeah. That's what where we started. Uh there were a lot of data points. So
063we're trying to pair that down to um and and we're meeting about that tomorrow um with leadership team as well to get some feedback and then that's what we'd bring to you just for initial thoughts. Um but then even when we take it live if you guys have feedback after that we can quickly you know pivot or tweak it however need. Yeah be a working document. No I think well I think that's the whole thing is dynamic. So and I think one of the biggest advantages to like a dashboard like this is just it's going to be its recurring use in driving um some of the decisions the board makes. So when you have something that you can quickly refer to um and you can you can track and you can report out um that
064lives in its own place I think that's going to make decisions a lot more defendable. Um, I think especially when we go into goal setting, if we start framing this document, this living place, I don't know what if I hope you guys have a snazzy name for it, but um, you know, if if what this is is like a summitative place where we report out to the community beyond just what the Illinois School Report Card does because that doesn't tell I mean that is a intensely specific I mean there's so much detail that the Illinois School Report Card and there's also a lot that it doesn't tell about Sycamore that I think there's an opportunity to report out on. So, so I'm hopeful that like what this does is starts [snorts] the dialogue and then
065as we go into goal setting and we start refining some of these subcommittees and like hey here are some pieces that are really important like chronic absenteeism came up a lot as we look at truency maybe that's something that finds its way into this dashboard and and maybe it lives there for a while and then maybe we decide it no longer is a priority and so then we because we've accomplished its means and so now it becomes secondary and so I think that there is some dynamic uh opportunity there but it sort of like our living dossier of priorities. So, I'm excited at the pro at the draft or I guess the first iteration of it and I think that the board will have most certainly opportunity to um opine on adjustments. So, yeah. And
066I just for a little teaser um uh keep you guys thinking about this uh just our overarching like success indicator areas and then there's several data points within academic success, community engagement, district environment, financial stewardship, human resources and student engagement. And then each of those areas has uh several data points under it on on how we view those areas. It'd be it'd be great if like and again I think about like the point of the school report card, the Illinois school report card as a way to see how your district compares to peers. I think people who probably are going to that are prospective members of our community or people who are just entering into the educational, you know, world for the first time. They're a new parent. They're going, "Oh, how's my school stack
067up? What what should I be aware of? What subgroup does my student fall into?" If you're like really diligent, right? Um, so where I think we have a really nice opportunity here is if this lives on a [snorts] really accessible place on our homepage and so people who are doing their due diligence about is Sycamore a destination community for us. Is education the the end- all beall for Sycamore? This is what offers the this is the more in life uh offers more in Sycamore. It again it can live as a as a place where we tell our story beyond just the Illinois school report card. Something I think that's also really interesting is like going back to how we will wait some of the metrics that live on this report out to the community. Um
068there are opportunities and again this I want to say this carefully. The Illinois School Report Card tells a lot of people who probably don't live here how Sycamore schools stack up to their district and gives a call to action on if Sycamore is a place to live. If Sycamore is a place that's going to do a good job, I mean, it fills into Zillow, it fills into Redfin, like so so if Sycamore wants to stand out as a community descent, how we stack up to peer districts matters a lot. And that then relates to our equal assessed value for our community because it drives market values. So I use um climate survey. Our climate survey results for our school report card for one of our schools is is really bad. Um not for anybody's wrongdoing,
069just for like it just scores really poorly. And that has a really big weighted index for the [clears throat] overall report. And so like there's an opportunity there where you go man if we put some emphasis on that climate survey which probably is like a low lift and we were talking about this earlier like we're within arms reach with our amazing graduation rates like there are some really nice opportunities just within arms length um that then make us a destination district. And that in here it's not that just to be clear about the um five the five essentials engagement piece. It's not that we actually score poorly on the survey at all. It's that our participation is just low. Right. That's an important Yeah. Thank you for the decision. Well, we wanted Well, because what
070we want to do is increase participation so that we can get more feedback from the community, from students, and from staff. Um, but it's the the the negative marks we get on the overall report card is just because the participation is low. So, trying to drive participation would also give us would give us information and a better score. I think um you got direction on the Thank you for that because because I was going to ask when he got done why is it [laughter] yeah it's a it's a but yeah it tells us it tells a wrong narrative. It says oh this school isn't what it could be but in reality it's one tiny that's what people see so it doesn't matter if it's true or not. Well, there's the whole recognition side of the
071five essentials, but it also if you don't have enough participation, it it they won't unlock the data for you to to be [clears throat] able to evaluate and understand how you can further improve. So, there's there's a lot of benefit to that aside from the recognition side. But I agree there's also, you know, there's the same what you measure is what you manage and this is a little bit of that as well. This is what's important to us, right, as a district. It's not just what's on the school report card, but it's some of that, but it's these other things that we see are important that we want to measure and hopefully manage. Maybe maybe it's participation in the five essentials. Um, that can have, you know, great benefit from a recognition standpoint, probably student
072outcomes because we'll learn more. Um, but we want to manage to that. So, there's there's there's good reason to have. So, [snorts] I think it's a good starting point. And you know, if there's another board member that's interested in participating, let me know and we can we can work together on that. Sure. I would like to do what I can. Great. Okay. [snorts] All right. Anything else on the board goals update? [snorts] All right. We'll move on to the superintendent search process update. Again, just a standing update. We had uh all of our interviews uh we had to reschedule which was uh um inconvenient but you know glad we did it. It did not affect our ability to conduct effective interviews in any way, shape or form. Um other than all of you and me
073missing more work than we probably wanted to. So that's how it goes. Um other than that uh superintendent search process is well underway and there is uh going to be an opportunity in early January where we're going to do our next our second round of interviews uh and that will consist of stakeholders. So we are going to solicit uh carefully with in coordination with HYA um stakeholders to be a part of that second round of interviews. um and they will be uh critical in making what I hope will be our then decision um moving forward. So stay tuned um as we'll be again operating all within the realm of what HY is advised our uh paid consultants uh to follow all the proper procedural steps necessary um to serve the community. So I'm excited though
074about us being able to incorporate stakeholders. I think that's um a nice opportunity. So any comments on the superintendent search process update? Great. Uh oh, I should add those stakeholders will represent a cross-section of uh community members. So it's going to be the idea [snorts] would be we want to hit really um upper admin um our then uh administrators at the building level uh teachers um custodial basically every working group. uh and then uh a breath of community members as well. So we're probably looking at 10 to 15 people um and then the way they do it as I understand it is there are um rounds. So you have like three meeting rooms and you've got one group of people, another group of people, another group of people and then you work through it and
075there's feedback. Uh and we will be doing it here at this building, not at the park district. So, um, again, more to come on that. Looking like January 9th, though, is what I think we're thinking. So, hopefully that works for everybody. Probably going to be 9:00 a.m. to like 5:00 p.m. So, I'll work with HYA and uh and we'll be um, you know, moving forward with that. So, any questions, comments, concerns? Okay. Old business. Uh, first item on the agenda, 9.01, Board review policy revision, second reading. What about the Oh, yeah. Thank you. Yeah, you did pull it, Alex. Let's see. Are we in new business yet? No, we're not. Oh, yeah. I'm sorry. You're right. This is old. This is my fault. I'll take 9.01 then, right? Yeah. Um so per further discussion between
076the board president and myself some local revisions to 480 have been pulled from this group since our last um since our first reading. So now 480 it's just the press language change and then our auditor suggested not increasing the capitalization threshold to $10,000. A press 119 suggested upping it to 10,000. We didn't catch that. So now we're just reverting back to the auditor's recommendation to $5,000 for the capillation threshold. The the 480 changes at this time are not very substantive. Uh there is a recommended action for a motion to approve updates to policies 530 810 5270 as presented. Is there a motion? So moved. Is there a second? Second. Moved and seconded. Any discussion? Yes. So the I'm sorry you said 530 810 5270. Yeah 480 is not in this. I guess we're breaking it
077up into two different Okay. So we're doing just 530 810 and 5270 right now. That is correct. Okay. And then these uh this is all second reading of these. This is second reading. Yeah. And um Okay. Yep. Just want I just want to make sure it was clear from the 480 stuff that he was just talking about. Yeah. Anything else? All right. Kelly, would you call the role? Yes. Sant. Yes. Evans? Yes. Motion carries. Thanks. [snorts] All right. We'll go on to press item 9.02, which is the press issue 120 updates. Uh, Alex, do you want to preamble this or It was the same I mean it's the same memo. So, it the information I just gave is still pertinent to this and this is where we will actually make the approval to 480 potentially.
078Um, it 480 has been loaded into diligent. Um, and the language that's stricken through is that that's highlighted in turquoise, I need to clarify, is not language that's already in the policy. It's the language from our first reading that we're removing pending further review. I understand. Does that Yes. Makes sense. That was the optional language that you chose not to take from the press policy. kind of um it was optional not from 120. It was optional in in press is optional language. It it's not a result of 120. It was previously option previously issued language that was optional that we opted out of that the committee then suggested opting into that. Now we need more time to realize and discuss the the ramifications of that those changes. So it's just going to be this language
079will be kicked back to the committee to review further. But it's it has nothing it's I also want this is the only 120 changes. We're changing annual financial report to AFR. There's there's [snorts] an inclusion though in here where it has under control requirements for checks. It's still highlighted and it looks more like scion to me. I don't know if you're seeing turquoise somewhere else, but I'm seeing scion. Either way, um I see it there. And I think from my understanding of your memo, omission of that under the control requirements for checks um for referral back to policy was where we had left. Yeah, I think that's a typographical error because it's it's written and then it's stricken through right after the next sentence. I see. So I that entire the entirety of the turquoise
080language under control requirements for checks should be stricken through I [snorts] so I guess if we need to get that in the motion that's probably for clarity. Yeah. But so somebody just to comment. So the policy committee meets to review [clears throat] the policy. There's press updates, but one of the other things that the policy committee has committed to is to review all the policies to make sure that if there's any local language or optional language, it's reviewed and decided. Do we as a board for policy committee want to bring that to the board as a recommendation to include these items that you're talking about uh that are highlighted or colored in a blueish color turquoise lots of ways to describe it are some optional language that wasn't part of press 120 but upon further
081review there was optional language at the committee said hey maybe we want to include this and bring it to the board and at this moment sounds like we want to remove that as the suggestion admin suggested review it further and then further review for determination later whether it should be included [snorts] um or modified correct but stricken through at this time. Yeah, it's just not showing a stricken through in the document. Should probably update the So this So what all that's being done right now is adopting press language. Yes. Well, everything that's in the 120 second reading update with exception to the turquoise or scion color requirements for check. Yeah. So, let me Yeah, it's just under the control requirements for checks. That highlighted language while it isn't stricken through in its entirety, imagine it
082is stricken through in a colorful world of science or just I mean the sentence is duplicated. The first one is not stricken through it's underlined. seconds [snorts] stricken through. Yeah, it's duplicated. Is that clear to everybody? What? Yes. Does everyone So, we are not Okay. Just Yeah. Should we amend I feel like we might just clarify. Yeah. Just so we're not Okay. So, is there an amendment to the motion? I can try. Um, I move to approve the policies as written with the exception of the language in 480 that states all checks issued by the school district must be signed by either the treasurer or board president before the stricken through sentence that states all checks issued by the school district must be signed by either the treasurer or board president. There is a proposed
083amendment to a motion. Is there a second? Second. Moved and seconded. Any discussion? Seeing no discussion, um Kelly, would [snorts] you call the role? Who did the motion? Alex did Alex is an amended motion. Yeah. And I'm sorry, it was an amendment to the motion. So, we have yet to vote on the motion. Yeah. And the second. I'm sorry. That was me. Um Regary. Hi, Zantu. Yes. Yes. Evans. Yes. All right. The amended motion I won't restate because of how long this is taking. Uh is it stands [laughter] amended. Uh is Kelly. Would you call the role on the motion uh that is now standing amendment amended and is seconded. So this is on the it's an amended motion. Yeah. So it's the original motion but with the amendment. So the amended motion now stands.
084To any parliamentarians watching, we'll send feedback in the comments. Ragnary. Hi Zantoot. Yes. Evans. Yes. All right. Moving on to new business. Uh, all right. First item on new business was pulled from consent item 4.05. 5. Um, is there a motion to approve item 4.05? So moved. Second. Been seconded. Any discussion? Now, we did have uh an explanation from the business services chair regarding uh the memorandum uh included regarding the uh commissioning of FGM to act on the board's behalf in accordance with the recommendation from administration. So with that, is there any further clarification? Just a question. Yeah. So with this contract, will we be will this essentially replace the HLS survey? No. So we'll still have to do the HLS survey. HLS is required by the facilities assessment is not required. But we this
085is an embedding. So we can just kill two birds with one stone. HLS is already done. We just finished up the 10 safety surveys. Those will be pre uh presented at the February BSC meeting. Okay. But it won't give us just an extra I guess an extra year since we're paying this. It won't Do you see what I'm giving it? Okay. Health life safety survey is totally separate from a facilities assessment. Okay. So, is this more more granular? Yes. Or it's not just focused on health safety. It's everything. Yeah. Yeah. Okay. Is this cost pretty consistent to what it's been in the past? I mean, obviously there's inflation, but it's actually a lot cheaper um Okay. just because they just finished our health safety survey, so they are giving it to us cheaper than they
086typically would. Um from a time perspective. So, normally it would take them a lot more [snorts] hours to complete this, but since they were just in all of our buildings the last two summers, um it's not going to take them as long. So, this is cheaper than it typically is. So, just from an agent obsolescent standpoint, like I'm just thinking it's cheaper when you know something's going to fail and then you put it on a replacement schedule and then you bid out that job and then you replace that item. But if it's like 30° out and it's the dead of winter and your heater breaks and you call the 2 a.m. HVAC guy, like you're paying hand over fist. So is the idea that this information is going to avoid situations like that where we
087have to uh sort of gamble on our age and obsolescence of our like major critical infrastructure. Is that is that like a useful function for this spend? Um yes. um in that scenario we do contract out so it it doesn't cost us any more money to call someone at 2 am but I I get your your example there but um yes I mean this is something that we talked about at the business service committee level um that we'd like to use that facility as assessment to share with the community so uh this is kind of what prompted my recommendation is doing this every 10 years those numbers that that were given to us seven years ago are um they're not relevant anymore. So, I think doing this every five years makes more sense. It's more
088transparent for our community. Um it gives more relevant numbers, more accurate numbers. Um and I think starting this off with what the business service committee would like as far as a report to look like. I think it just makes sense to update those numbers right now before we do that, I guess. And just maybe being redundant. Spending this money now will help us save money later. Is that like the intent? That's essentially the intention, right? Because then we will have more information that will let us better bid and purchase uh because we have more accurate information about our buildings and our systems. Yes. And it gives us a better picture of what the total dollar amount is that we need to pump into each of our building. Because if I'm like if I'm just a
089taxpayer and I'm going I don't need to know this. Not interested in the transparency aspect. But if you go well need to know or not knowing this means that it'll inform our admin team to be able to purchase better and like you spend money now but you you can save five times that by not having to gamble with whatever will fail when it fails. Like am I like am I missing it or am I is this in this? You're right. It's it's more of a preventative maintenance kind of schedule also with the ounce of prevention pound of cure addage. Okay. Sure. And I think the more accurately long-term facility planning um which is something the BSC's talked about with their different buildings. You're talking to a guy though. I don't change the oil on my
090car. So I don't I don't want to [snorts] [laughter] clar but it certainly help us understand from a planning perspective. Does your car even have [laughter] there's two there's two layers there's two layers of the joke right now you want to do preventative maintenance on your car you don't want to just let the oil sit in it and imagine for reasons and one of the deliverables of this is that large spreadsheet that we saw at one point right okay [snorts] and we need to make sure that from an expectation standpoint the links everything's functioning in that document I know there were some issues with one that we looked at the document will look completely different uh Yeah, we've had some recommendations from the committee on what that report should look like. So, okay, it will
091look different and then we can take that to translate into something that's more digestible for ourselves in the community. Okay, great. Will that updated 5-year plan be tailored to what we can afford? Like, will they help us budget too and prioritize? Um, that's what the assessment does. It does prioritize. Yeah. So, but will they will they sit down with you guys and say, "We would suggest doing this in this year, this and that year, and assuming your capital budgets $500 $500,000 a year, this is what you should do in each year." Like, will they help at that point? I mean, that's what the assessment is. The assessment lists out the priorities and we take that and we say, "Okay, we have half a million dollars to work with each year. This is what we can
092actually pay for year over year." But they don't they don't tie in our budget. They they're just simply the priority list and then we take that information. Yeah. [clears throat] I guess the what I I've seen is it seems like there's usually more recommendations for what should happen in a year than we can afford to do, right? And it just sort of snowballs. Yeah. So I I I see the intent would be to get more accurate numbers, but my concern is even if we have the accurate numbers, how do we how do we pay for it? But if if we only have the 500,000 a year, we only have the 500. Is it just 600? Now, I mean, that's the whole point of this operation is so you can prioritize to prioritize and bring then
093[clears throat] what we can afford to the BSC and then what we can do moving forward on how to get those projects done. Yeah, it's more of long-term how will we get there because we have more needs than we can meet with with our current situation. We need to know. Okay. Yeah. So then what what are the next steps? Gotcha. Any other discussion? Good stuff. And this is this is something that we're working in to our our plan. I mean, this is this is something we're going to utilize and going forward. It's not just going to sit there and accumulate dust. It's going to be part of our actions. Yeah. I think going forward we could do better at that. Yes. It's just like we were talking about with the dashboard. What you measure you
094can manage. So if we know what what is needed, we can manage to our what our budget is and address the things that are most pertinent. But if we don't know about it or don't have a good sense of what's ahead of us, we might spend in the wrong area not knowing next year, next week, whenever, we have a bigger burden that's more critical. Right. Right. Like something worse that really needs to be repaired or it's going to cause a big problem. And over here changing I don't know. It's a bad example maybe, but changing light bulbs or something when this thing that uh needs to be worked on a little bit so it doesn't break and cause a huge uh expense because it hasn't been maintained. So it's like it is about prioritization and
095knowing what we need to do first. That's I think is very helpful. I think the hard part like for me on is like the frustrating part like that the HLS survey doesn't hit on those notes like it's just like a man you really wish it did but you know it is what it is. So um okay [clears throat] yep there's a motion. There's a second. We had discussion. Any other discussion? No. Kelly, would you call the role? Yes. Evans? Yes. Uh, first item or second item of new business now. Sorry. Thanks. Uh, we have the district calendar first reading. You guys got a chance to look at the district calendar. Um, is there a mo? Uh, well, it's just a first reading, so we're not actually hosting a motion on it. Um, one comment I
096will add is how as we talk about HBAC's, um, how intricral HBAC's are to opening up schools earlier or later. Didn't realize that, didn't think about that. Heard something and was like, man, if you have a working HVAC and you live in Illinois, you can, you know, have school earlier in August than later in August. And so, and and could you explain a little bit about how that works? You know, why why we can open up earlier or later? Air conditioning. air conditioning because of the air conditioning or Okay. Yeah, it's miserable otherwise. Uh let's see. Yeah, looks looks good. Give the community some time to let this uh calendar percolate and All right, move on. Can I just Excuse me real quick. So, the main the only change really is rather than having a
097couple twohour dismissals, they're all every dismissal is every early dismissal is a half a day. Yeah, we're consistent across the board. Instead of having three dismissal times, now we have two dismissal times. our early dismissal um which will be the half day and then our full day. Um those days moved around a little bit strategically placed throughout the calendar um to be intentional about uh professional development. Um but yeah, it was just removal of the two hours. This is awesome. I think that's really good. It's a nice nice adjustment. So got to have that predictability. Okay. Uh item 10.02 102. [clears throat] Uh we do have approval of PTAC recommendations. While this is a new business item, um I'm asking uh for uh recommended action here on the uh recommendations of the PTAC and we
098had some discussion earlier on this. So I'll just um propose uh that we have these recommendations. I mean twofold. We could take a motion and a second to approve the recommendations. And the recommendations are all non-binding as I understand it. So that'd be one route. Second route is we could uh give direction to have these um recommendations added to the February meeting. So is there a preference? I would just whatever meetings you didn't find appropriate. Yeah, you like that. Yeah. Make Yeah, I suppose we could whatever find appropriate. That makes sense. So, it makes sense to me to fold these into our long-term staffing plans. And so, I would agree. Yeah. Perfect. So, it sounds like we got a motion to for No, we're just going to direct them, right? Oh, you There's nothing really.
099Just Yeah, I guess feel good directing. Okay. You comfortable with your fine with that? Yeah. All right. Is the direction clear about it? Feel good about the direction. All right. Uh, that's it. So, uh, now I'll solicit a motion for executive session. Anybody got a motion? I move to enter close session for the follow for the appointment employment compensation discipline performance or dismissal of specific employees specific individuals who serve as independent contractors in a park, recreational or educational setting or specific volunteers of the public body or legal counsel for the public body. including hearing testimony on a complaint lodged against an employee, a specific individual who served as an independent contractor in a park, recreational, or educational setting or volunteer of the public body or against legal counsel for the public body to determine its
100validity. That's 5CS120 C1. than collective bar collective negotiation matters between the public body and its employees or their representatives or deliberations concerning concerning salary schedules for one or more classes of employees. That's 5 ILCS 120C2 and the selection of a person to fill a public office as defined in the open meetings act including a vacancy in public office when the public body is given power to appoint under law or ordinance or discipline. um performance or removal of the the occupant of a public office when the public body is given a power to remove the occupant under law or ordinance. That's 5 ILCS 122C3. Do we have any litigation since last night? No. Okay. Second. There's [snorts] a motion and a second. Do you want me to restate it? Please don't. And Kelly, just for clarity,
101it's exemption one, two, and three. Yeah. All right. We have a motion. We have a second. Um, Kelly, would you call the role? Yes. Evans? Yes. Santo, yes. [snorts] Yes. [clears throat] [snorts] died. What? [snorts] It's a little chilly. All right. Uh, we're back in open session. It's 9:57 p.m. Uh, this meeting stands adjourned.