Board of Education Meeting: March 18, 2025

001e e e you please rise for the Pledge of Allegiance I pledge aliance to the flag of the United States of America and to the republ for stands one nation under God indivisible with liy and justice for all here J here Christian here Evans here alexos here Eric Jones present alanan presor present so good evening as a reminder our board governs by policy which is aligned with State Statute it's essential that our practices reflect these policies and uring transparency accountability and effective governance only in a duly convened public meeting with a quum present can the board govern as a whole where our practices and policies do not meet the current needs of the district it's our responsibility to amend those policies where legally allowable to better serve our community and align with our strategic plan

002our mission is to empower all Learners to succeed in their world and our vision is to provide an ideal learning experience where students and staff are engaged and want to come back the next day our board policies and actions should reflect that mission and vision the first item on the agenda is the consent agenda is there a motion to approve the consent agenda as proposed it's minutes of the regular meeting February 25th minutes of the executive session February 25th bill is payable the 2025 2026 membership in ihsa and the middle school and high school chire trip to the 2025 National acda Conference move second any discussion see no discussion Kelly would you call the RO yes Jones yes Sam yes Charlo yes yes Evans yesito yes motion car the next item on the agenda is

003the ni consent agenda is there a motion to approve the Nia consent agenda composed of the ni Treasures report the ni bills payable the ni Personnel report and the ni contract vendor agreement rep soov second any discussion see no discussion Kelly you call the RO Jones yes Z yes shlo yes C yes Evans yesos yesito yes motion Carri the next item on the agenda is audience to visitors if you wish to address the board this evening please raise your hand when called upon kindly state your name and address limit your comments to 3 minutes please please refrain from mentioning specific names during your remarks in accordance with the Illinois open meetings act the board cannot engage in deliberative discussion or take immediate action on items not listed on the agenda however we want to assure

004you that your comments are important to us and will be taken into consideration thanks for your understanding is there anyone at this time would like to address the board would you state your name and address please Mar fer 1428 lson Street here andore thank you good evening a lot of you if not probably all of you have no clue who I am my name is mar fer and I'm a senior here at sore high school for a brief rundown of my academic career I'm current 18 students ining biology students uh sorry sycamore's educational motto emping All empowering all students to succeed in their world which I'm sure all of you saw on the sence Walking In Here is inspiring cover for most of us especially as high school and college students the world right now

005is daunting terrifying and another any other C synonym get the good for SC with this in mind I would like to address an issue that seems to be overlooked science as we know it is not going if anything it's evolving as we navigate an era defined by rapid technological advancement scientific innovation and Global challenges a strong foundation in science is more critical than ever AB science courses such as biology chemistry and physics offer students a rigorous college level curriculum that Fosters critical thinking problem solving and analytical reasoning these courses go beyond rate memorization so I wrote a memorization encouraging students to apply scientific principles to real world scenarios that those of us who go into the science related field will have to face One Day More however AB science provides a Competitive Edge in college

006admissions demonstrating a student's ability to handle Advanced material and academic challenges many institutions also recognize High AP exam scores for their college credit allowing students to accelerate their education while reducing tuition C sorry tuition cost because let's face it College is very expensive and very difficult to afford without my academic Edge I do not believe I would be able to attend a top university with a major in biology next year in preparation for one day going to med school AP science courses Inspire intellectual curiosity and prepare students for careers in medicine engineering environmental science and countless other fields by equipping young minds with skills necessary to innovate and problem solve these courses play a vital role in shaping the next generation of leaders in science and technology especially as we see the numbers of women

007in Step increase not only as participants but as leaders and Tra lasers as Educators students and advocates for academic Excellence it is crucial that we continue to support and promote the importance of Advanced science placement education these courses are not merely academic Stepping Stones they are an investment in the future of scientific discovery progress and also the team of the world thank you thank you very much for speaking is there anyone else who'd like to address the board yes would you state your name and your address pleas my name is Lily Jones my address is 16109 good evening I'm a current Junior at syamore high school recently when I found out that essential Advanced science courses are not running next year it was a huge blow these classes include Advanced chemistry AP Bio and dual

008credit bio for my first year in high school when I signed up for honors bio and began the advanced science track I knew that it was something I loved and wanted to pursue later in life it was severely disheartening when I found out that the only science classes that I haven't taken wouldn't be running next year this makes me feel unprepared knowing that I'll be going into college having taken a year off of science because my high school wasn't able to give me the opportunity I feel like I'm being set up to fail but this isn't something that is only affecting me and my future year after year after year Advanced science courses at the high school don't run and the kids that's affecting are the students who want to go on to become our

009future surgeons chemical Engineers geneticists biomedical engineers microbiologists and more these students are the ones the most passionate about science in the school and yet their opportunities to learn are not being protected these are also the kids who are likely to apply at highly competitive colleges and they will lose their Edge when they're not prepared for this next step it is upsetting me this is a recurrent problem that continues to happen and nothing is being done about it 2 years ago AP Bio didn't run this year Advanced chemistry didn't run and next year neither of them will run I respectfully request that you find a way to get these classes Run next year it's not that we don't have enough students it's that we've lost guidance and support from the school leaders who should be protecting

010our educational opportunities thank you thank you very much is there anyone else would like to address the board hi my name is CL woring and I live at 4 12 St Main Street s so as my classmates have touched on there are many students who are being affected by The Cutting of these Advanced science glasses I'm one of these students I also entered the advanced science track um my freshman year and in that I discovered a love her environmental science as an adult I'd like to go to environmental law similar to Lily I discovered that when these classes were cut I would also have to take a year off of Sid this is extremely concerning for me because I don't I'll be able to handle College if I take a whole year off I speak

011for my classmates when I say that these classes are essential for us and I would really appreciate it if the board would take that into account and continue to allow us to have class thank you very much is there anyone else who'd like to address the board yes would you state your name and address my name is Mary Fisher and I live at 1619 Mount hunger Road this is my daughter lilan Jones the fact that advanced science classes do not consistently run year after year at our high school is an example of our district and school leaders breaching their responsibility to our students for students planning on majoring in science in college a m year of core science in high school is unacceptable especially their senior year when they're about to make the leap to

012college academics to have a gap in instruction also seems to be a violation of board policy section 6.6 curriculum content States in grades 9 through 12 subjects include language arts writing intensive courses science mathematics social studies foreign language Etc this policy doesn't say subjects might include if we can figure it out it says subjects include which means all of these subjects should be available for all students of all academic levels all four years that our administrators have not taken the initiative to fix this ongoing problem is a failure of leadership especially when fixes are so simple Advanced science classes could easily be run in alternate years it's likely that any student wanting to take AP Bio would also be interested in advanced Camp students could then plan which year they'd take which class age students

013signed up for advanced cem next year and we heard it's not running it also didn't run this year but how many kids signed up this year it's possible that class could have run if these students have been grouped together and Prov been provided support by the adults who should have been protecting their interest however I also believe these classes should be running regardless of how many students are in them and that's because board policy section 6.4 curriculum development states that a minimum of 10 high school students must be enrolled in vocational courses and 15 in academic courses except for sequential courses in order for a course to be offered I think it's fair to argue that AP Bio and advanced chemistry for advanced science students are 100% the next sequential course in their course of

014study as a parent who has watched this issue play out now with two of my children I respectfully request that our district run both AP Bio and advanced chemistry for these students next year instead of dropping support of and responsibility for thank you thank you very much would anyone else like to address the board at this time would you kindly uh state your name and address please Steve worsing Ports wal South Pain Street you've heard my daughter's perspective I'd like to give you mine in the last uh 18 months I've been to six colleges um seven will be coming up soon my kids are only part of school these things may be known to you but they were interesting to me and I think they apply here different schools Illinois State young lady that showed

015us around her school offered dual credit AP courses but substantially more than SI I uh also found out at University in Iowa that every college has a rating system for high schools so a four point here well that's not a fourpoint there so I think about time time I did some that uh 30 years ago I left this building and I went to the sore high school I went to a few advanced classes at the high school one of them saved me in college I think about next week or later this week you'll have a gymnasium full of kids at the Science Olympiad excited ready to go with maybe nowhere to go so Advanced courses the number of kids these are all really detailed managerial things that need to be looked at my perspective is

016maybe many of you some of you live here because of the reputation in part the reputation of the city War School District it's a better choice we have to be careful about offering less especially as you look at challenging times ahead we have to be priority driven managerial economic concerns are absolute but kids going to colleges that high potential and they weren't prepared is a problem and you need to recognize that as you work your way through all the details thank you thank you very much anyone else like to address the board at this time we move on to the next item on the agenda let me just say that I understand how absolutely difficult it is to speak in front of a large group of people and I have to say you guys did

017an excellent job um and you're very brave for doing that so thank you for taking the time out of your day to coming come and speak to us during the public account the next item on the agenda here is the super report um several reports um there's a change the board knows this the um audience may not recognize this we tended to use a slideshow slide deck um to include some of this information changed that move that to kind of a memo format so those are included in the board packet um those are those will be public information um building and Department updates are provided by building leaders so you guys have an opportunity to see those there was a facilities update uh particularly on the administration building um which some of you uh may

018have noticed had some roof issues over the weekend due to the the high winds U but that's all been addressed a lot of hours over the weekend uh to address those I was over there this afternoon and talked to Mr wter um already working with our insurance company to get that rectified and get that sealed up so that's in progress should not impact uh the move to the new building after spring break um can pause there for a second any questions on the facility update no if I can make a comment on the building update um did have a discussion uh first it was well I guess related to the facilities update I was there when the Spartan food pantry opened up uh for their second time last Wednesday it was beautiful to see still

019working through the mess because there's some painting going on um but did have a discussion with Miss Tucker while I was there who's rtss coordinator Wasing about um this new curriculum that's listed in the ec5 board update who sounded very excited with the work that's going on with that I know the announcement just went out on parents sare that everyone probably got uh relating to the implementation of that new curriculum she seemed very eager to get the chance to come present that to the board which I assume is going to be coming as we launch the committee that we're talking about later so just wanted to share that they are very excited to come in here and get to speak uh to the board and share more about that wanted to share that on her

020beh there's also um memos in there about District goals and strategic planning progress um the board knows audience may not that we're engaged in the strategic planning process last year wrap that up over the summer so I provideed an update on on the work that the district has done not quite through the end of the school year but um just an update um young authors uh recognition is going to take place at the schools um so principles have made arange ments to get that taken care of we recognize the four students who um who were selected from their age groups uh who excelled in writing so um we'll do that at the the buildings board members are are welcome to attend that we've got PLS for those it's been renamed the Jim donck young author's

021Achievement Award in writing if I remember correctly um Jim loved to to talk about the books when you know when he had the opportunity so we're going to recognize students in schools that'll happen at the end of this week uh staff recognition will be May 29th uh at the um at the new building so we're going to do that in Atrium I thought that would be a a great environment to do that in we'll have a little bit of music going there be really open house format um so anybody who's going to be honored who's reaching a milestone or retiring is going to be um getting an invitation they're welcome to bring a guest but it's open to the community as well so that'll happen on May 29th at at I believe it's at 6

022o' um student recognition uh has been a little bit of a challenge um doing that outside of a board meeting has been a little tricky um gotten some feedback most of those students who are recognized are are athletes participants and and Athletics been a little Troublesome to try to figure out a good way to do that um the request or the suggestion has been to try to do that as soon as possible after the season's over tricky to do that with all the seasons you know all of the Fall Seasons don't always all end at the same time same win same the spring so a little tricky um open to suggestions or or ideas if any the board members um have any suggestions for student recognition could the board members attend the student Banquets if

023if we had them on a calendar in advance I'd be happy to go and recognize them there I I think we need to personally recognize the students where they're at they already have some sort of recognition program which a lot of the sports I know do if we could just have those dat inance perhaps we can go to that I know that's what other boards done too just because I've had a couple students in in activities and some of you may have it as well they don't always set that those aren't there's not a calendar of all the end of season bankets so it's kind of when the season is over they they pick a date and the time work and not every single activity has an season so the board will just need to

024keep that in mind I think to your point Alex I think there's a real opportunity if we can get a better understanding of when these events are happening um and when it's appropriate for like the board to have a place there and and do some recognition um I know like what you're saying Steve there's a lot of lot of stuff going on at various points and so like young authors it's during the work day that's that's tough um but at the same time if we even if we took and we had enough advanced notice and we took uh like a big 12- Monon calendar of just the events that we know the high level exist we've plotted those out and then we just made a diligent effort to try to break it up in advance

025I think there might be some opportunity to just work within the existing structure and maybe the board can can bring a commemorative plaque or maybe the board can bring something and not you know a board member can say something or present something but ultimately so it's organically fit into the existing infrastructure um but like you said Alex there's like there's an opportunity for a calendar there another idea this is something I talked to a few other school districts on is if we allocated a few minutes during every single board meeting and that that time was devoted solely to recognizing um nominated students from an academic achievement standpoint um in the past I know we've done uh some various forms of that but if we could come up with like a consistent regimen that happens at

026every single board meeting and we allocate like Meridian they set aside 5 minutes and they just they work through and they have a like a board recognition piece kind of like we have our honorary doctorate for the board um there could be a recognition thing that we develop or create so those are just some spitball ideas but eager to hear if you guys have anything that would be a good idea because we have to consider where the students are going to be at like are they going to uh show up at or you know we should have it where they're showing up at because I know in times p some of them wouldn't all be here when Jim recognized them so um I don't know if there is something where they're all present but I

027do like the idea of the five minutes at each board meeting because that would give them an opportunity to come if they want to um but like like Steve said if we have too many different things going on all over the place it's going to be hard for us to be there but we're at every board meeting so and that's we're the ones recognizing them so make more sense to do it at the board meeting in my opinion okay any other comments yeah I've got some um and I know we had there was a lot of back and forth online today we solicited a lot of input um which was all good um but I want to say I I was very disappointed by today's memorandums outlining significant changes to the board's policy or practice

028of recognizing student achievements um as a collective body during public meetings where the me media staff parents and community members can be present to share in the successes of our students well there's certainly Merit in moving some of those celebrations closer to the students peers uh there are some advantages and disadvantages to that approach that deserve to be discussed at the board level um if our board claims to govern by policy policies that provide the framework for decision- making and ensure transparency then we can't be selective about the policies that we choose to follow and we can't have unilateral decisions being made behind closed doors policies 6330 and 5 110 at a minimum outlin the board's role in recognizing student achievement and staff service U multiple board members sought out public input today regarding uh

029recognition practices uh we got a lot of great and valuable feedback some affirming our previous um practices and some offering areas uh for improvement which many of you mentioned um here uh and all of those are valid um some of those highlights included recognizing the value of leaving the boardroom as many of you mentioned um some was Finding special time outside of the school day to be intentional about the way we recognize people some as being fair in our recognition of student accomplishment which I believe is also in our board policy on that some as being consistent in our recognition practices um and some was Finding ways to recognize the significant challenges that our non-traditional Learners also have to overcome and finding their own path to Excellence obviously this is a daunting task the high

030school and middle school alone count 80 clubs 23 athletic sports and even more teams 319 kids at the high school took enriched and honors courses and none of that accounts for our students who overcome their own personal challenges in a way that should be met with similar acknowledgement all this to say making the Bold claim that we're going to do this right and do it well should not be made lightly we can and should look at our policy and with the Public's patience find ways to move forward toward a more comprehensive approach but it's going to take work I was recently up in Harvard and here I'll pass these out sorry my printer appears to be internally hemorrhaging so forgive me on that uh but I was up in Harvard for my son's music Ensemble

031performance and hanging on the walls of their high school at almost every term was this kumla sorry I one short you sorry sh was this kumla graduation achievement every every wall everywhere you turned in the high school had this up there um I've provided the text from that just so that you can see but it covers a variety of areas that extend well beyond just academics uh there's stuff in there for community service uh Capstone courses um earning credits uh you know number of credits that you earn extracurricular activities GPA and I'm not suggesting that that is our model but I think think that we have a good framework in the uh portrait of a Spartan that our district just spent a lot of time developing and I think that there's probably a way that

032we can come up with to honor students across the Spectrum for their achievements in those eight areas that are what we think an ideal Spartan embodies and it wouldn't be limited just to our our athletic stars or our academic stars but to everybody who's going out of their way to try and be the ideal sore Spartan uh nothing that I've said today should take away from the recognition we're about to bestow our students and staff and especially our young young authors this week is about them and we shouldn't let the late hour of this change impact their celebration but I would recommend that we commit as a board reviewing this policy through the established policy committee to find a way to make it unique to us a local policy thank you which policy did you

033want to refer for review U well the last three items on the agenda 54 505 and 506 directly tie into board policies 6330 and 5110 I believe 6330 is student achievement and 5110 is a staff service recognition I'll move to direct dep policy committee to review items 504 505 and 506 on tonight's agenda I'll second that moved in seconded is there any discussion if we'd like to defer to the policy committee I'm happy to take it on as obviously made the motion but I would like to know how we would like to recognize the students collectively because personally I I didn't like the board meetings if we wanted do it at the board meetings that's fine it's just the attendance wasn't super high um historically it seems like we get 50% of attend maybe even

034a little below so where do we think and this would be for this me the policy Comm meeting where do we think the best venue for recognizing student athletes and student academic Excellence would be just be curious on thought well we have to think about where they're going to show up at and that's the that's the thing they know at least they would know if you come to the boarding meeting would you come tonight to be recognized unless we're going to have some special thing for them but are they going to show up because how important do you feel like then like is there something you could bring to the SP Senate like that committee and ask them because you know my only thing is then they know that board meeting's happening and if they

035want to come they can but I know what you're saying a lot of times they didn't show up so um but if everything's all over the place we have you know one season ending here and you know different things happening at different times what what could where how could we get student feedback on what they would like for their uh recognition and what they would show up for also sounds like there's two different types of recognition that we're talking about some that's recognition for things that already exist it sound like you might have been speaking about a separate board level type of well I mean the policy calls for being fair in the way that we recognize them it's easy to look at a sports team that gets first or second or some state level

036Accolade to say they get an award for that right we've just been trained from youth trophies come out at that point in time I think it's a little bit more difficult when you look at some of the other individualized achievements that people may have that that don't make the headlines you know every our publication today from the Middle School outlin 12 students of the month at the middle school what what was what was special about about what they did why why does one deserve Merit over another and I'm not saying that any of us think that it does I'm just recognizing that as we had conversations with the public today online it became clear that one that there's people that don't even realize that we have filled this room multiple times a year with award

037nights right I mean James you were here I don't remember when those stopped but certainly several of board members have at least been here it's the most packed I've seen this room the most engaged I've seen the community granted they all left after that and didn't stick around to see the rest of the business and I don't blame them but to just dismiss that nobody's going to come and we're not doing a giving them a chance to be honored in front of the community by canceling that and saying well we'll come to your school and your your 10 classmates can see you maybe both are valid I'm I'm just suggesting that instead of this decision being made by one board member that we punt it to the the policy committee don't change anything about this

038week that's set well let's let's get together and talk about this because there there's a lot at stake here because we're either going to fail trying because I don't think there's a way to to recognize all 4,000 students 5,000 students individually but I would like like this Kum La achievement at Harvard I think that there's a way separate from specifically sports or academics where we can say here are the things we want you to be right we spent all this time developing the list now how do we acknowledge people that accomplish it and that at least provides a pathway for every student regardless of academic Merit regardless of athletic achievement to be able to say I did did it I did all the things that you told me made a good person made a good

039Spartan where's my recognition for that and I don't know what it looks like I don't know if it's every year I don't know if it's cumulative at the end of K through 12 now you earned it now you get it on your way out the door but I think there's there's room for discussion and if it's policy committee if it's a separate subcommittee I just think it's something that we should int be intentional about it would also be nice to hear from the students like how they achieve their goal like have them say something if even if it's brief rather than just putting something around their NE and saying thank you you know but to hear how so that it would encourage other students and even maybe other people that are listening you know that

040want to achieve goals because some of them are are really awesome I mean we had we have four students that are going to Dallas that's really big I mean you know and and we like to hear from them like how did you achieve this I I just think it's awesome we do need to do more with recognizing the student so that it inspires others to want to do more than just come to school and get through the day and so they can go out and do whatever so yeah it would be if we could do something where it would even encourage their friends that want to come and see them recognized so the policy reference is an instructional policy typically used by administrators and teachers Section 8 relates more to the board's involvement of community

041referring these items to the policy committee is your expectation that the policy committe is going to brainstorm solutions to this problem or is this something that you have ideas on what you'd like them to write into policy specifically like I don't have any ideas I just read 6330 that said the superintendent shall maintain a uniform process for secondary schools to calculate on at least well sorry that's wrong Awards and honors the superintendent shall maintain a uniform process for presenting Awards and honors for outstanding scholarship achievement and or distinguished service and it's he has that not happened is that what you're thinking that we need to review that I'm saying how does Young does not fall under that no I definitely think it falls under that okay so is it not happening is it the super

042I'm saying this says the superintendent will and I just got a memorandum that the board president said he's going to change how the board does this business as opposed to the policy which the superintendent will dictate I'm so I was the one board member you were referring to that's doing things differently is that that's what my memorandum today said the board president has elected to change how all of this is done I'm nearly pointing out that the policy says that either the superintendent of the board decides that I didn't get a choice in that matter that's all I'm saying so the memorandum I have didn't say those things at all that's interesting because I'm reading here a discussion of preference regarding board meetings for board action uh and that that was delegated to the superintendent

043so per policy so I'm a little confused if there's a particular line that you want to read from the memo that referenced me single-handedly making that decision I'd love to hear it in alignment with Mr DeVito's preference young author's recognition was removed from the board agenda so it doesn't say board's preference so is the problem then with superintendent's choice to act in alignment with preference of an agenda setting or is the problem with the policy that's that's I guess my question I guess I don't understand the semantics that we I don't understand how this is a policy issue I think that it isn't a policy issue my issue is that the board has had this presentation in this room for years uh 6 8 10 years we've done things a certain way call it practice

044call it policy I don't care suddenly it changed this year one person made that change it was never discussed here at the board level so I'm just trying to understand if we're governing by policy and policy doesn't dictate it that we're not governing by policy we're governing by preference that's fine I just want to be clear about it what's interesting is since October the vice president you have been sitting at all the agenda setting meetings and all the agendas have been going the entire board for review and consideration prior to the public so I'm a little confused why right now this is of particular importance to you it's on the agenda t and you were a part of that agenda setting process were you not y you've been a part of every process up until

045so if it was something that you thought should come up wouldn't that opportunity have been when we added it to the agenda so the issues I didn't bring it up last week in the agenda got I guess I'm just wondering why right this very moment this issue is very important to you and this wasn't important to you two weeks ago I know we're open for the policy discussion as a a motion but I would like to have a discussion of maybe having an ad hoc committee look at student celebration because I think there's lots of good discussion here obviously a lot of interest in in it and lots of ways that we might approach it and perhaps that's a better approach for us to work towards finding some solutions and we can bring others in

046whether it be uh the student government side or teachers and staff and administration get some collaboration together I think I would offer the administration in terms of making recommendations I don't know that part in Senate um wouldn't be necessarily a bad idea but I'd love to get feedback from all levels you know elementary middle school and high school and and we do a lot of recognition already all right middle school has their Awards night in the spring high school has a an awards night in the spring um Elementary does various recognitions throughout the year so um I'd be glad to be part of that committee or or gather feedback from the leadership team staff students I think is a good idea Beth mentioned so be glad to help with that I for one missed seeing

047the young author's writings and their little pictures and I I miss seeing that we didn't get that in our packet this time so is there a way I can go see that do I need to go to a certain place to see what they wrote we do wa the um so there's going to be recognition at North Grove uh the middle school and South Prairie um um South prie we had to adjust the calendar but I'll make sure board has dates times you're welcome to show up it's okay 8:30 9:30 uh Thursday at 8:30 at North Grove Thursday uh 9:30 here at the middle school and then Friday 9:30 if I remember correctly Friday let me see South per in the back so Friday at 9:30 at South per welcome to ATT 10 so the

048ad hoc committee that you're talking about forming it sounds like a really great Avenue for it then I could potentially produce a recommendation for policy or maybe just a for practice is there any other discussion on this unless we want unless everyone wants to be involved and this is just a discussion topic for next month either one me I want to be involved I mean it seems like something that there's a lot L of interest but either one's fine I have no interest in it whatever whatever the you know I prefer not so I'll resend my motion I'd prefer not to deal with it I thought what we were take a vote on it but yeah so okay Christian you have opinion I think an ad hoc committee works really well I think roping in

049those those interested in it um is going to be great getting some feedback from the community and from the students themselves how they would like to be recognized so I mean everything's already been said so I don't resend my second I think it is an issue and I said what I said and I stand always on what I say so the original motion was to refer these items to the polic committe sounds like it's the interest of the group to form an ad hoc committee uh specifically tasked with it uh there's a motion there's a second we've had discussion all in favor of referring these items to the policy committee say I I all opposed say I I I all right motion I'm sorry I I me you understand what I meant okay so is

050there a motion Now to create an ad hoc committee uh to review this item with a date to be set in April so moved second moved and seconded any discussion great idea yes all in favor great all right Steve I think there was some student fee items that we didn't get to yet yeah just the last two uh student fees and building youth fees fall under 5.07 5.08 um under board policy they are um required to be recommended to the board not necessarily approved um Oscar fees are the only ones that are being adjusted everything else is staying the same uh but we presented all the the fees just for your review so any questions about these they didn't seem to increase by that $2 it's not that bad yeah I think it's pretty reasonable

051yeah it's worth it right and the the cost of of running out you know the expenses always go up a little bit so it helps to defay those costs increase in fees offet the increase in expenses in learning the program I doubt that I think it's getting us uh closer but I think it also depends on how many students are are in the program and and What expenses are for next year the increase in fees are for next year I guess what I mean not not did the will the fees cover the entire program but did it was the increase comparable so if the program cost 5% more to run did the fees go up 5% I don't have that answer my head now but I can I can get it for you yes please

052yeah um and then for enrollment I mean we don't really have any issues with enrollment those program fill out pretty quick yeah some Ros Jun for sure and then but the regular I'd like to see um I guess maybe just maybe an update on figures and sure just uh last year 5 years three years you have a preference a window Christ do you have a window that you're looking at 3 years five years that's three years yeah that'd be fine um just to just to see and I assume it what I what I've noticed is like I think previous years it's always run green say but uh I just like to make sure I think it's an excr that's all all right next item on the agenda is four reports so a foyer report on

053here uh an a foer answer there is looks like some insurance questions kind of good timing with that roof so uh anything on board reports anybody have anything they want to report out on did we cover Planning and Zoning last night just had a meeting 4 days I think we did oh well planning zoning met a week and a half ago there were some updates to side ordinances and uh uh development of papis development we did talk about that okay I myard committee report anything else all right we're chugging along so first item on Old business uh is item 701 which is the approval of press 117 policy revisions for second reading uh so the policy committee presented press policy revisions the February 25th meeting for the board's review um this is just the second

054reading of that the recommended action is to approve the Press was 117 revisions as presented so is there a motion to approve the Press was 117 policy revisions as present so moved second moved and seconded any discussion thanks for all your hard work you guys on the policy committee great work you doing all right all in favor I all right motion passes uh all right the next item on the agenda is let's see oh yep we we jumped out thank you yeah approval of Board review policy revisions second reading so uh the board policy committee presented additional board policies for review again recommended changes these are back from November uh is there a motion to approve the uh policy revisions for second reading from the November 2024 meeting so move second second any discussion so

055I I have since we're out of order I'm out of order now too um on the 117 revisions there was a change um a very very minor change instead of 3K our attorneys recommended we refer to some programs as kindergarten through 12 the policy committee wanted to change it to prek through 12 however prek is recognized as a district program and isn't technically a District class if that makes sense so we reverted back to calling referencing when we talk about the whole District as a kindergarten for called District so that very minor I just figured we can sell the second read because the change was so small but just wanted toose it thank you for thank you any other comments all right all in favor all right go on to 703 the superintendent evaluation process

056uh the hard work that uh that ad hoc committee did our ad hoc committee well in swing it seemed to be working well uh the recommended action is to approve the superintendent evaluation process as presented as a protocol draft to be included as a protocol to be included in the handbook is there a motion to approve that process any discussion thanks toan very thank you very good very very good question um for is this something since we're approving this timeline the evaluation timeline if we want to reference this timeline in our calendar now update the calendar to reflect this because we currently have a timeline but I think there's some additional stuff here do we want to add that into our calendar think so yeah that' be a good should do you does the board

057want to approve that change or is it enough to just say that we have just consensus to adust the I think sounds good right all right all in favor I any oppos uh okay we'll move on to 704 approval of the revision to policy 2150 to include the business services and learning and teaching board committees recommended action is to approve the revision of policy 2150 this is for second reading is there a motion so MO is there a second second been seconding any discussion think I would hope that this committee would oversee any changes to Staffing um or curriculum and this would hopefully prevent any last minute changes or last minute changes made notice to the board I guess that's all I I think this will help us more collaborative system of review as opposed

058to an informational so we I would hope that the board would see we we'd like to the administration's proposing these changes get an endorsement the administration is halfway through or something making changes to Staffing or curriculum or piloting a new program and then Administration recommends accepting or approving the pilot program change to um that's practice I know St Charles uses it works well over there I think they work well over here and I'm excited to start doing this work so choose this absolutely thank you I also think it provid a nice Avenue for the community to get a little bit more involved in some of those things obviously there was some really good discussion today but not a lot of back and forth but this would allow for that in the future um so I

059I think it's it's a really nice move I know we also a little bit last time about how these things would be led did we come in consensus on conf right now the president would lead them and then um as we became more comfortable in discussing and um kind of taking on those roles other board members would fill in and it can happen quickly I mean it's just a matter of getting it started getting the B great yes because it is important it is important we have the curriculum that was mentioned tonight I will say that because I have a son that attended Sycamore School like it's been a long time I he's been out of school for a long time he's a an instructor now with his PhD at NIU but he was really

060challenged and in a lot of trouble all the time because um there wasn't higher level math for him so I will say that I do agree that we should have qu film that that really reaches the stud or that the students that need it will have it you know the um higher level math the higher level science because I experienced that myself years ago so it is probably something we need to strive for to have these higher level courses available for students that need them because I know Scott was doing college level algebra in 8th grade he was capable of it so that was one of the problems I had with him and I'm certainly not going to blame his behavior on the school cuz that was him but he also wasn't challenged so he

061got frustrated saying I'm bored it's I he wouldn't do his homework because it was too boring because it didn't challenge him he already knew that and he's still kind of a know- it all even as an adult with a PhD but anyway I we hear you I just want to say that and I know we're not supposed to answer you but we hear you and I do have to say that tonight because it breaks my heart sometimes and I'll say that as a board member that we're not supposed to answer the public but it must be really frustrating to come to a meeting and speak and uh things that are really you feel really passionate about and are really on your heart and feel like you're not being heard because you're not answered so if

062I'm in trouble or whatever we're saying that I'm okay with it I said what I said any other comments on this when will the board if without this committee or with it approve the final Staffing plan yeah so we were in a little bit of a limbo after uh the um uh Finance presentation The Retreat last Thursday um but we got an updated calendar and and it looks like there's there's meetings um and topics will be my understanding is that topics will be assigned to those meetings but April um we're going to move forward with the previous plan which was to present to the entire board um for the most part the the district um the financial plan that we presented to you and Eric in the past that you guys have seen so the

063whole board will get that that'll include any staffing changes that we're aware of right now um so we've been finalizing that uh we've met with all of the the leadership team members and U gathered all that information and hour the process of finalizing that but April 22nd will be when that's presented to the board will that include curriculum changes like for instance the pilot program switching from eurek to the new software or Bridges bridges yeah or um that that will go through um also on April 22nd uh just in order to get that approved so we can move forward with purchasing materials planning for professional development and training and things like that um just because we're in Spring and it's a time where that that needs to be done so it's a little urgent um

064but in the future the plan is to present that to learning and teaching committee and gather feedback that way um when there's a change in curriculum um annually also on April 22nd we present to the board and we'll get into habit this is a change in expectation but um we're certainly going to comply with that a list of all the core resources that we use districtwide K through2 so that'll be shared with the board as well and finally Staffing changes does that mean just reductions or increases to FTE or changes to the courses offered for students or both I I'm holding the see Staffing is um a separate issue those recommendations whe whether it's um we don't have protections would have had had to have been sure in general yeah any changes to Staffing is

065going to be presented that's part of the financial plan um the master schedule is something that is delegated to administration at high school middle school as well as uh day five so how the resources of the Staffing plan is put together to implement the master schedule is something that the administration receives um so I don't know if that answers your question or not I guess ultimately when will board accept or reject Administration proposal to eliminate for the next year the advanced science courses I don't think we've made a proposal to do that like I know we haven't made a proposal to do that I don't think the master schedule is set yet yeah so um but I it would be on the master schedule one way or another is ultimately what I at some point

066and and we're nearing that point where the master schedule needs to be set but that includes every course at the high school for 1,200 students seven periods a day sometimes more um it's a daunting task that they've been working on since January yeah so um the board's never approved the master schedule and it's not in work polic anywhere that the board would approve the master schedule ultimately if the board has direction for the administration um please give us that so we can Implement that in the master schedule um and one of the comments night that was made was there's a board policy that stipulates some some requirements in terms of number requests for some classes yeah so we're we're living within those you know those guidelines but that of course master high school in specific

067it's the most complex is is still being finalized I don't know if it's a possibility but does uh is there any ever cooperation between NIU and a high school you know with with a high school students to for an instructor from NIU to work with offering you know making classes are available so like let's say we only have 10 students that can work at this level because I know all students can and then that's why we have programs like KC and which is great but I don't even know if that can be a thing it just came to my mind I mean where usually works the other way where if students are looking for it to get Advanced course work that we don't offer um there're having opportunities to work with NIU ni can probably

068speak to that better that I could this curent at high school yeah both Math and Science in the past we have you to get kids opportunities uh Kish as well through the program and that's another one so it's not just the courses we have offered here for Advance just to make sure they have those opportunities and they're not without them for a whole year as was mention okay I do think it'll be a good discussion in the future we come a little far strap and I guess I will too but I I know there's in the um the policy the 15 students is the it will be good and maybe this committee um in the future to understand is that the correct number I don't know how it was come to is it is it

069really limiting and creating challenges some of which were described today I know I appreciate everyone coming and speaking but we also know that there's been a lot of discussions outside of just here and this is an open topic being reviewed um but I think this will be something really good for us to understand the future knowing that we have a a pressing issue here that's be good for us to be kept in the loop of how how this hands out I think many people myself that guess that would scri potentially goal setting what what classes are offered isn't curriculum the classes um that are offered to the course manual that are available that's curriculum how the master schedule is put together is is separate from that it's what classes are going to be available in

070each year and that does change a little bit so approving new courses or removing um courses from the course manual would be something that the board would we would present the board for a vote but building the master schedule is something that the board delegates to the administration okay I think there's some opportunities for the teaching and learning committee to do a deeper dive into what a good governance not managerial role could look like um so I think this is a step in the right direction any other comments on teaching and learning and business services we didn't touch about time of Business Services but I also think that would be valuable to have I'm excited for thank you all right all in favor any oppose all right move on to the next item on the

071agenda peanut butter and jelly we got the approval of the revised Board calendar uh to reflect some of the changes and and the really great feedback that you guys provided by no means is this uh immovable and can't be changed right but this just gives us some structure as we look down and forward uh so is there a motion to approve the amended Board of Education meeting schedule for 2025 to 2026 so Loop seconded Loop and seconded any discussion seeing no discussion all in favor any opposed all right next item on the agenda is uh the parent teacher advisory committee uh presentation of board commitment so I'll give a little explanation on this um basically just hoping to get some direction from the board on how how committed we are uh to the role that

072we'll play in the parent teacher advisory committee and I understand that we're still waiting on additional information um but there are also some pieces that are pretty critical for for the PAC um so that may become time sensitive so I guess i' put you on the spot Steve do you have any inclinations to when the legal folks will have some recommendations for us I would love to give you an idea um all I know for now is that uh legal is likely to recommend that the parent teacher advisory committee is separate from the behavior interventions committee Behavior interventions committee um typically deals with students um who require special education support sometimes their behavior can be a little bit trickier so um they are likely to recommend that those are separate um but I don't have

073the guidance that we need I apologize I've been touch um so keep asking and I hear that it's coming I just don't have it yet and I think from where we had left off we tentatively were talking about a May meeting and at the time orted Eric to be the head of the PTAC but from my understanding you wanted to resend that appointment from our past conversation so I don't know if you're still interested in serving as the chair for the PAC I offered to resend I didn't mean that then that wasn't my intention to I'm happy to leave that up so if somebody else is dying to have it I'm happy to share the response code excellent do we have a template from another district and how it's yeah so Huntley actually put together

074a really nice Pac theirs was interesting in that it had 80 members which seemed like a lot to manage um but they used it as like a um almost like a a town hall and they they gave a really nice and I can forward you guys the presentation that they gave the last division meeting but um the focus was was that while Pac in policy stipulates that it review functions particular parts of the handbook um the parent teacher advisory committee for them did a lot more than that and so it was an opportunity for parents and teachers to be um appointed to a public minute recorded meeting and then actually weigh in on issues that would ultimately be referred to the board for consideration so they were um they used it as a as a

075sort of tool to take ideas and put it to action and so they cast I think a really large nut um they meet quarterly I think in practice again that maybe that's that would be like the extreme of board level Commitment if we said hey we this PTAC could be something that has 80 board Mount or 80 members on it meets quarterly um you know that might be a lot for Eric to manage um but at the same time I think what that could look like I'm I'm interested in feedback from you guys and like if there's any I can help ER help do it that often but I do want to consider the staff that have already been doing it for years I don't want to just we probably need their input they've been

076doing it already for years I know we talked about that last time and so we want to uh just not come in like a bowl in the china shop so to speak but um since by law we're supposed to be doing it we we do need to make that you know that transition so I don't know if you can give us any input Nick you know on the teachers that have already been kind of meading this and um is this something we would just take over from them or how will that work I guess that's what I want to ask if I could jump in for just a second sure um on the calendar was just approve it looks like Pac on April 16th so because we are under a little bit of a time

077crunch oh sorry see that that's for a workshop the could be at Al gotcha gotcha um part of what PC typically does is recom or or review any changes to the student handbook and there is a group that's done that uh I have a group of Administrators who are you know willing to to do kind of a presentation of any changes to the handbook um we subscribe to the IPA model the Illinois principles Association model handbook so it's pretty well vetted already um but if there's any changes we could certainly present those and at least for this initial one because I I saw that presentation by hunt 2 and that could replace Town Hall meetings could also potentially replace CAC I don't know if there's a need to have C this first one I would

078recommend um maybe just focusing on uh the handbook issues so we can get that resolved and then kind of move on but in the future if it were to take the place of CAC um serve as kind of a town hall where there is the opportunity for dialogue back and forth I think that could be really helpful um it would just be a matter of of you know setting those dates what would the logistics be sort of merging the existing Pac and CAC into one new I guess be do you think that would make sense because some of the issues described seem like no that would be fine that would that would make sense so just essentially the people all together currently review handb the people that are on CAC now just have to meet

079a public open meeting and um I would recommend that the board just do away not do what terminate C committee right if we're going if we're going to be doing transition trans that's another uh one of the things that Hy did was just made it open to public exactly um so there aren't people that are assigned to that um who who have to commit it's whoever shows up and depending what the topic is and if I remember correctly I only kind of announced a topic that they were talking about AI or facility work or something like that whether is whether it was kind of a general presentation to start with but then it was kind of open could ask questions about that or or anything else that was going on and the one in the

080spring one of the ones in the spring could always be dedicated for student handbook changes so um I I would think that not as maybe melding them together but just kind of start fresh with a new approach to to Pac how many people are on um I don't know if any we had 13 we had 13 at the most at one oh but no it would be it would be fine to do you know just transfer into this I I guess what I mean is give the people that are currently on CAC an invitation to sense I mean our last meeting we only had three so it's not like we're so it's not like it isn't like there's 70 people there exactly exactly the hope would be that more people would come to this cuz

081it would be a broader kind of a broader thing you know more can I ask you are there any issues that the citizens advisory committee has raised that would be in your meetings so far that would be applicable for the upcoming conversation that we should at least consider as part of this handbook rision cycle really there was uh um you know was mentioned about what one time um uh one of the one of the guys anyway his daughter had been given been told she got a low grade but it was like it was okay because you can retake the test and he felt like she should have had to work harder on her homework I mean that's the closest thing to um that's probably the closest thing to having to do with the handbook you

082know you you got to study for the test at the first time you're not getting three chances to get an A on this test kind of thing and I don't even know if that's really uh that's said by the department I can't think of anything that cell phones is the only thing that I can think of I mean I know that's a a policy that's been raised in no we talked about the new we talked about the the new you know the the school meeting work the high school needing work we talked about um nobody wants their taxes raised obvious and things like that so cell phone could be a topic I I would wait until the spring L St session's over because there's a lot of talk about bills that have been proposed to

083that we ban cell phones and they went from completely restrictive to all schools in Illinois to now giving schools some local control so I would I think that's a really good one but I would hold off until I would recommend holding off until legislative session is over and any bill that gets through at least we know the languages and what the will look like would we be able to time that with the approval of the handbook in time to know the outcome probably not um I don't think that will get finalized until mid to late May and and we really need to move a little quicker on the on the handbook just so we can get it finalized and ready for next year and that's actually an item on the agenda so we're getting there

084but is the handbook digital or so it can be updated or does this have to be yeah it's digital yeah we've had paper copies in the past but they've all all schools have moved to digital now it's on on our website just a comment on the parent teacher advisory committee so it it maintains a state required seat as a board standing committee and so what that basically entitles it to is a little bit of a different treatment than like a district committee would look like so from like a mechanics standpoint what that looks like is having appointed committee members um minutes and then uh it be composed of parents and teachers so just so I'm on the same page so I make sure that we do everything as we should the parent teacher advisory committee

085the board is comfortable having there be actual appointed committee members on that committee right is that that sounds okay with everybody it sounds like that with the option for the public it would be not only attend but participate I think and add something from like a like a management standpoint of that meeting that yeah like like our policy committees the the structure and style that they're held in is almost like a workshop it's just real casual so I think that that yes the only thing is and just like a key delineator here is rather than it be a revolving door of whoever decides to show up at least if we if we did uphold this idea that it's a committee with appointed people these people would be accountable to that committee when it meets and

086then there could be more people that could attend publicly as they would weigh in but that' be at the discretion of the chair to facilitate does that sound like an okay process or I mean I don't know that we have a ton of movement on that and I just want to make sure that there's realistic expectations for it because again it's a standing board committee where citizens advisory was a district Le committee so there is some some differences there so um so you mean by the public being involved they're being involved in asking questions right or they're being involved in actually uh creating the handle so like sorry I mean you you mentioned hug me so I'm just using them as an example I'm assuming that we would follow something similar but they have they

087have an application process for any teachers and parents Comm who actually want to be a part of the committee they can apply to be on it and then they to be appointed to the committee and basically serve on it with board members with the superintendent oh okay that's the hum me model doesn't mean we have to follow that but that's kind of how that can look is there a limit because that could get kind of get out of hand if you have 100 I don't think there's a limit but we can set for it was necessary I would think from like yeah like a committee with a number of members you probably don't want more than six to eight because again if you're doing a vote to make a recommendation feel like hurting cats after

088a while it'd be a real challenge right and again because it's a standing board committee there's opportunity for public comment that's that's required by open meetings act so how that public comment gets handled again could be the discretion of the chair and it could really facilitate a nice Town Hall structure um there can be two-way dialogue as long as we're just conscientious of following that agenda and open meetings act structure so um which again I don't think would be terribly difficult to do but you know just so we're I want to make sure everybody's on the same page on this does that structure sound okay to this board we can Workshop I don't think we're yeah I think delegating it to I think at that time any other discussion on this guys mik just if

089it's helpful to know this in the past this was done through Spartan Senate and then there was a subcommittee that reviewed the handbook where students teachers um Administration was part and then they broke up into based on the topic or the part the article of the handbook um work with students to know kind of what worked around their schedule I'm not sure you're going get that many at 700 p.m. so sometimes it was 7:30 um in the morning sometimes it was during the day um but really around their sched so this work was done it just different and I hope like that that information right like that that's information that would be I don't I don't think we want to mess with the standing infrastructure I think it's just a matter of taking that information

090and then the p that as the basis for you know that topic or that discussion so I think in the past uh we came and presented in front of the board like any changes to the in so I can see yeah maybe you invite a spokesperson or students to come present that information changes that were proposed if you're going to have them continue doing that work at the building level um we we just need to let them know whether they need to do that work or not how how many people did you have doing it uh I don't remember off top of my head um we're broken up but I would guess around five on each little subcommittee okay based on topic and and PEX function primarily is an oversight committee more than I think

091working so I think like the development just like with our board now like you know the admin do an excellent job producing information and then it goes to the board it could even like if if Pac met had information uh presented to it said yep we're going to endorse this information then it could flow to the board as a whole on consent agenda and it's it's just gone through that process I can see it as a great opportunity for Mr Wright to uh present potentially I think he's out there somewhere so volunteer him but also to have students alongside you know give them some ownership in right now it cracks it open to the public absolutely any other conversation on this I know there's not a motion this is more of just a general discussion

092um and I know we have there's one other item here seeing we'll go to um the behavioral inter intervention intended outcome um approval in looking at this uh I don't know that I want to host a motion on this especially since uh there's still some legal pieces that we're waiting on um like parent teacher advisory the state of Illinois has governed very clear outline on how these committees are to exist and what their role is um but I think that we would be really wise to take the recommendation of the administration because behavioral intervention invol a lot of moving pieces and to do this correctly I think we need to make sure that we're sitting on an oversight piece to satisfy the state rather than blurring the lines with more management um but is there

093any conversation related to this that you guys have or questions I guess my only thing would be back to what I said earlier because I know going back to the case with my son he was in basically what the kids called the bad kid group because he got put over there because he was very intelligent but also didn't want to listen because he thought he knew better and it was a lot of things like that so I'm wondering how do we differentiate between children that they may have a learning disability or they may just be uh functioning at a higher intellectual level and not being challenged to to determine why they're having these behavior problems I guess that's very interesting to me like I don't know what it what what um I do want to

094say protocol is used to determine that yeah sometimes that can be really challenging right because sometimes students at that age can't especially younger students can't verbalize that you know they're they're bored you know um and that and that example of your son that's real I mean that that that's happened you know throughout my career so um we do our best to gather information students who have uh an i and receive special education services there's always an evaluation process and assessment process that goes into that so there's a lot of data that's collected already for students who who don't have that um we try to collect as much data as we can so getting information from teachers and looking at their academic record their their behavior discipline record um involving parents is needed so we try

095to gather as much information as we can and again with young students sometimes we have to make some guesses about what's going on because they can't always verbalize that and it's not always apparent so um you know those are things that the intervention committee can and does take into effect and where could that cross over into this other uh the PAC because the parents uh getting parents involved so that the parents can you know make a make us make uh us aware and also bring you know these issues up I mean I guess what I'm saying is I was pretty young when all this was going on with my son and I kind of really didn't know what to do so I'm thinking of young parents that might have a child like this how we

096can help them um you know I don't know how these two things connect and I guess you have to wait to find out still get a little information but like the PAC we've had we've had a behavior interventions committee for years U but it's something that the Administration has taken care of it's typically PA their director of student services um so the current director M Thurman um did that last year she's planning on doing that again this year already so um and there are on that committee that that are invited to attend and give us feedback um not really on their students in specific but um Can away any other changes that or developments that happen to happen whether it's changes in legislation or or protocol so we do get parent feedback have already and

097we would continue to do that there's a there will be a really nice opportunity with that as well being an open meeting so it'll be open to the public it'll be posted minutes um so it'll be really there's some some great chance to make that really accessible so and to Showcase him some the good work that Le's doing so yeah so good stuff there any other questions on that just to clarify there is no approval tonight we're waiting yeah the language poies right we're going to wait to see what Leal comes back with unless somebody has a motion on it I think we should just at this point move on to the next item uh so 8.01 goal setting workshop for April 16th um this I was looking to get some input from the board

098so I'm going to solicit a motion to self facilitate this rather than use iasb to facilitate it is there a second second moved in seconded any discussion on this I don't even know why so far ahead any any comments on if we should or shouldn't have bring iasb into to facilitate that or not or if we think we can pull resources together and do it ourselves I think we can pull resources together I would agree I have kind of a long spiel in the document so something shorter um ahead but I have an idea as to how this might be able to work I prepared this and I guess the reason I I prepared something is the gist I want to get on today is I think that once we have this meeting on April

09916th we need to come with some goals both at an administrative level and a board level in the back of our mind because if I think if we start at Square One it'll be a a really really long meeting if we don't have any sort of if there's been no brainstorming or independent study and thinking in advance so that's why I think between now and April 16th if we each compile a list of goals individually to share with each other on the we'd have a much more effective meeting than if we were to sit down on 16th and basically go sit in separate corners and think about our what B we want to see and then share them with each other that was just some thinking I had um and I sort of wrote out

100a plan I have if this is helpful you don't want to stay till midnight under 16 prefer not but if it needs to happen it needs to happen you know that's right this is good all in favor of preparing for the meeting so yeah does this look like so first we sort of do some brainstorming then we classify them into superintendent goals and District goals and then I I guess I just want to get some confirmation that these are the three houses for our goal because we've been talking about it as fun we have the superintendent evaluation instrument we we have the district goals Matrix that's a phrase I made up that's referring to the thing that was on in in section five of our meeting today I think it was what 503 I I

101called it a matrix because it's looks kind of like one and then we've got the superintendent contract are there anywhere else that goals are housed or did I get them all policy referenced goals but we quickly corrected that so just making a comment on that I think we changed the language if I remember right policy chair it's a link now it's a link so it should hypothetically take us to the district HS Matrix right also the website has a lot of information on there be so I would think that if it's going to point to a link the website would house and we're not we're setting goals at this um this meeting the goal is a the goal of the meeting is to set the goal so we're not necessarily setting metrics for those bills

102are we or should we come with should we come to the table with metrics on top of that going to make a com I was going to make a com I think from myp rather than maybe coming to the meeting with it like a written out goal you may want to just think about outcomes and then you can write goals to to achieve those outcome because the outcome can give at least the Baseline metric that we might look for and then obviously Administration can as we talked about the superintendent evaluation process will help provide the measuring tool but if there's an outcome of we want to see XYZ then we can collaboratively work towards writing the go goal like the wordi but then we can kind of take you know there's this nebulous cloud of

103outcomes maybe we can maybe there's six or seven that go together that we can do here here four that go here and so on and so forth and a couple outliers that we don't include and then we can work together that be the outcome is we want students to feel recognize for their achievements leave back into the goals going to get us to that I'm not sure I understand the difference so could you give an example yeah so if you were uh I'll use a non School SCH um I want to make sure I only eat three M&M's per day or it may be I would like to control the amount or maybe the other maybe the outcome is I need to make sure I eat healthier eat healthier yeah eat healthier is the outcome

104some more broad Concepts yeah and then we can come together and say I agree there's a financial outcome we look at there's a build outcome there's achievement there's a celebration of students out sure and then we can figure out what do we want how do we want to go about writing a goal whether it be an annual goal or a longterm goal and then there's know incremental annual steps together some ways I mean going through the goal setting process we did last year um if the board could just agree on those outcomes then you can get a lot of assistance from the administration who can help you say and hear the things that are effectively going to get you there and they can really help write those so I think clarification our existing strategic plan

105do we see this how do you envision Alex you have you made the sheet how would I Envision it how do you I guess my stick with the original plan or understood the original plan to be of we keep the domains and the goals constant year-over-year and we rotate out or modify the performance indicators and the update so I guess we kind of have our the district goals matric established is how I understood it when we when we made it that was a long term thing so we'd focus more on superintendent evaluation instrument and contract and also maybe some performance indicators because when ISB was here I'm s backing but when ISB was here they said that our performance indicators seem more like goals and the goals seem more like domains and the domains were

106also kind of domains um so something I I think we need to work on specificity a little bit more well and like to your point like when we did have IAS be helping us through the first three workshops we did in January and I think we got a lot of good takeaways from that one of the things that was brought up was we've got the Strategic plan we've got the Strategic design we've got the portrait of a Spartan we've got the portrait of a graduate we have you know the a lot of there are a lot of pieces to consider and so like in terms of how I see this workshop being facilitated I think what we'll need to do is aggregate all of that information for that Workshop going to be like the burden

107of that agenda and then I think we can get lost in in the just absolute immensity that is all of the already existing moving pieces but we should really try to focus on Ellen had mentioned just the outcomes what we want to see and over what period of time um so that way that can flow into our um our superintendent evaluation contract um as it would just normally and from there we can build out so like to me the performance indicators in our goal update seem to be the same as an outcome but that's what I would interpret to be an outcome such as update the district's curriculum review cycle is or is that not I actually see the other way may semantics but the like if you look at the goal for teaching and

108learning student preparation it's really the first four words in that promot success in in academic and social the buy doing this and how are we going to do it for performance indicator is all how it's like what are we trying to do here we want to have successful students AC there's okay how we going to do it we're going to need some help from the academic experts and how we with students St but that's the outcome that we might say we could probably I bet if you went down there yeah well you do have to build out the go and how how are you going to do it but first you have to have kind of vision of there's the star the North Star we're going towards okay we set that now now we can

109set a course right because we know where we're in is there and I think big part of this is going to be creating a really um comprehensive agenda that very clearly outlines what we're trying to facilitate so that work Alex like in looking at this I see there's sort of an agenda that's standing out from this but do you see do you have an idea of what that agenda will look like so that way we can because if we're going to self facilitate it you know we're going to host an agenda and that agenda is going to hopefully be really clearly followable in over a set period of time the desired outcome so I I think taking this and using this do you want to trust that in me or is this something that you

110have a stronger opinion on having brought this up or does anybody on the board have a strong opinion on what that agenda looks like if we self facilitate like components that you'd like to see on it I have a vision um of how I I could see this working um by self facilitating I would be happy if the board would like to sort of poost it to an extent you that would be helpful Michael I think what would be really good is if you could if with this work if you could transfer this to a sort of pseudo agenda that you thought if you could send it out to the whole board for their review would that be helpful then what I think is we could aggregate individual feedback not contemporaneously um to maybe blend

111that agenda into what will be the self facilitated Workshop because that that ultimately is like the challenge of not bringing in you know a paid third party is that they do that work so if you know to some I know there's some opinions but um so okay so if if that works does that work for everybody do you guys like that and then everyone will have an opportunity like we already do with the agenda but I'd say really look at this one very critically um for feedback before April 16th my my big takeway that I really want to stress is I think it's important that we do some work before the 16th we have some sort of a concept and having that Workshop agenda roughed out is I think really the line share of that

112work sure okay setting agenda is we talk about that all action this so I feel like we have some good I don't know that we need to facilitate a motion on this I feel like we have good General consensus on it um the last item on the agenda and this was more of just a time sensitive piece and we've already sort of alluded to some of our other topics but um board expectations for the student hand so policy 7190 just outlined the board uh to approve the handbook um I know that there's been like with curriculum a lot of work that's been going into the handbook development and I understand that we're talking about um the parent teacher advisory that may eventually have an impact on that work um in hopefully a good way but

113in the meantime I think that it would be wise for the board to at the very minimum just slate that as an item on the agenda the regular agenda unless we think that we can get Pac off the ground and review it in an advisory role um and that's that's I guess a question to the admin what's the drop dead need by date for the handbook to be approved by the board for its figure out the print dates when thean I think it's just the sooner the better um and I don't know that there's going to be massive changes and and somebody alluded to maybe that alluded to earlier we're not talking about building this thing from the ground up right we have an established handbook that's been vetted by the ill principal Association I

114I could see this being like a pre- regular board meeting meeting like 5:30 you know present kind of committee style and and then the board could approve it as as soon as the the 22nd you know that at that regular meeting um I don't know that it's we need to go that in depth because there's there's not kind of changes to that that's just a suggestion I think my purpose is just to have a presentation just summarizing for us what what's changing just so that we're aware so the community is asking us what's different this year we're not caught off guard but think you guys got the Ved process down that at least through this year is going to get us through that process I agree I think then the work that the PCH does

115could be focused on next year right okay so we all seem to any other comments on that of changes and a copy of the handb the whole thing would be aop I don't know we'll have a draft copy we need to know that the board supports the changes that we're recommending before we can send that to be included and have that um the full draft so it's not like a red line that's what I was envisioning no we would break out here are the changes and change one has to do with dress code got and then you go make them and then once the board's seen that supports it then we included in in the updated ver we'd have it as an agenda item host a formal vote it would take again that would be

116a oneoff and then next year it would take a little different structure so and that's seems like everybody's on the same page that that's good way so we'll we'll try to slate it on a future agenda item uh as convenient for administration um there's any other comments on .02 seeing no other comments is there a motion to go into executive session for considerations of appointment employment compensation discipline performance or dismissal as well as ation when an action affecting or on behalf of the Public Public body has been filed so seconded second uh any discussion so to your point Alex I did get some information on this and the reading of the full language um we have to flesh out but we can still host this motion um without having all of ited as long as

117we cover personnel and litigation as those two highlights that's information and I can share some more with with that Guidance with you outside okay just what about evaluation of see that's my concern I don't think that falls under yeah it was under the long one CU I'm looking which exemption I see exemption one and exemption 12 so exemption one compensation discipline perform specific employees specific individuals service dependent cont in the park recreational or educational setting specific volunteers of the public body or legal councel for the public body right so reading that entire statement I I did confirm with legal just for and it's ironically taking more time to explain what they said that we don't need to read the whole thing that it is just posted but the just of it is we don't have

118to read the whole exemption we can just read the the first few words and go into executive session so um any other discussion uh right Kelly would you call the RO yes Shiloh yes yes yesos yes Jones yes man' yes thank you everyone for being here e e e you need to go okay all right we're back in Open Session uh there's one more item on the agenda uh here the approval of the the approval of the Personnel report Reemployment of 1 second third fourth year non-tenured certified personnel placement of certified Personnel on tenure Reemployment of part-time non-tenure certified personnel and could include employment resignation retirements terminations Le absence is there motion to approve so moved second seconded any discussion seeing no discussion I'll call a roll call Vote Yes Evans yes Gros yes Jones

119yes s yes Shiloh yeso yes motion car reach stand to the agenda this meeting stands adjourned