001e e e one I'd like to call me order please rise for pledge allegiance United States of America the stands indivisible andice James Shiloh here Christian CPP here Beth Marie Evans here alexos here Eric Jones pres Alex pres president good evening as a reminder our board governs by policy which is aligned with State Statute it's essential that our practices reflect these policies ensuring transparency accountability and effective governance only in a duly convened public meeting with the Forum present and the board govern as a whole where our practices and policies do not meet the current needs of the district our responsibility to amend those policies where are legally allowable to better serve our community in align with our strategic plan our mission is to empower all Learners to succeed in their world our vision is to
002provide an ideal learning experience where students and staff are engag and want to come back the next day our board policies and actions should reflect that mission and vision all right the next item on the agenda is the consent agenda consent agenda uh is there a motion to approve the consent agenda item minutes of regular meeting January 28 2025 minutes of executive session January 28 2025 bills payable Financial reports Personnel reports sced and Lucin T Smith annual report disposal of equipment aute second mov second is there any discussion just going forward is could we make these reports visible publicly is is what they desire from the board do that I think we've talked about it in the past but haven't made a decision I don't know if we want to talk about that now or
003wait add it to another agenda item if no one else wants to that's that's fine too that too SCP and report I don't know typically I mean I guess other districts that I've every other District I've seen that posts their packet publicly they they have most the consent public even the personnel and yeah that would is anything that has to do with you know early graduation or that touches students directly would be n but everything else yeah is that the session minutes no so anything that's basically allowed to be released would you any other discussion so it sounds like just from this group I'm not again on on this particular motion uh there's no other discussion there's some general consensus related to maybe an amend I mean do you want to do an amended motion
004or you just saying like just in general to you're thinking this could be a future discussion item or I mean we certainly don't need a motion or a second to change the visibility of documents um but seeing that we're discussing these items and their visibility it's not going to influence the motion outcome does anyone else want to speak about it well I don't have a problem with anything that doesn't any confidentiality being public I would just jump in for just a second executive session I think that's no brainer we we don't release those obviously Personnel report I I would also recommend just because it relates to Personnel we don't release that till after um the board's approved it but I think everything else if the board Wen to post all of that stuff publicly before
005it's actually approved and official and um I've seen like a previous board minutes some some boards don't like to approve until they're official um but that's your board does that different I'm fine with not being published until after the meeting I honestly have never gone back to look if this stuff is publicly available or not I I know it can be avoided but Kelly makes it all public after the meeting so like tomorrow morning oh okay so it's already public any it will be after the meeting so it's everything on the consent agenda is not publicly visible until the board votes on it and then the following morning Kelly makes all public it's all public after it's approved so for clarity you're asking for public publication of it prior to the meeting so we can
006get if there's any comment pertinent to it they can they know what they're my only hesitancy is we've had comments in the past where there were errors or or omissions and so I don't want to put information out there that has that we haven't approved that doesn't have that may not be correct either I I guess I did we do publish everything afterwards everything's published after it's approved sorry I thought that was my question using it right okay I apologize and you guys will see it differently because when you're logged in you're logged in as a board member yeah so yeah your what you see in your view may be different but yeah everything's under consen is made public after the next day okay except for the executive session correct ex s confid yeah but
007even personel report is released the next day after it's been approved that makes sense good question sure yeah I out there any other discussion okay uh Kelly would you call the RO s yes shoh yes yes Evans yesos yes Jones yeso yes motion Carri okay the next item on the agenda is the ni consent agenda uh is there a motion to approve the ni consent agenda ni Treasures reports ni bills payable ni Personnel report ni contract and vendor agreement report and ni annual financial report second seconded any discussion and for the general audience purpose these are also publicly available left we we don't post yes because we're just approving for on behalf of Ni oh okay so they are available from the ni yeah I can double I can double check that with John Malone
008the director any other discussion okay uh Kell which call shlo yes yes EV yes Ros yes Jones yes yeso yes motion car okay next item on the agenda audience to visitors uh let's see here so if you wish to address the board this evening please raise your hand at this time when called upon kindly state your name and address and limit your comments to 3 minutes please refrain from mentioning specific names during your remarks and in accordance with the Illinois open meetings Act the board cannot engage in deliberate discussion or take immediate action on items not listed on the agenda however we want to assure you that your comments are important to us and will be taken into consideration thanks for your understanding is there anyone from the public who'd like to address the board
009at this time all right uh the next item on the agenda is superintendent reports so on on the in the board packet you'll see the the building departmental updates I'm not going to go through those you any questions be glad to do my best to answer them lots of good stuff going on um throughout the throughout the district thought the HR report was really well put together I'd assume you made it y nice job thank you stood out stuff I didn't know and was happy I didn't or happy to learn about so thanks going to the career Affair are you trying to fill positions faster or what's it's a great I think it's great doing it just trying to understand just get our name out to um we're not necessarily ready to move on many
010there's a couple that um are open still from last year um special especially related services so those we're kind of looking for right now but other ones um just kind of get their name out there so we used to do it um we kind of moved away from that but they Career Fairs are kind of up and coming again or getting back in the groove so we're going to this one and then ISU next week so yep anything else on superintendent okay next item on the agenda is board reports anything uh on this interesting fo yeah just foas and Board District or non District committee reports um we did have a CDC um or CAC citizens advisory committee meeting and we had a few people show up it was a really good meeting though we
011had a lot of good discussion um probably what is most pertinent to the board you know other you know a lot of it has already been in the weekly update but as far as the building opening that the uh Sycamore food pantry is up and running at the new building and we talked a little bit about the atlarge uh uh refera coming up in the referandum coming up in the uh next election we talked a little bit about that but probably what is most per pertinent for the other board members to know is there was concern about the sale of a new building because it's in a residential neighborhood so there was concern from the citizens you know about who we might sell it to that day she wanted us to keep it the person
012that brought it up wanted us to keep in mind that it's a residential neighborhood so I'm hoping the retail option purchases the building because that would probably be better for the neighborhood but um let's hope we get somebody good to buy the building that was pretty much it okay we had a superintendent evaluation atte meeting many of you were participant which was great thank you for doing that by the next board meeting the expectation and the hope is that we'll have uh we will have a suggestion for the board to vote upon and hopefully approve the move forward for this PR evaluation process the protocol and the instrument itself really constructive Planning and Zoning met earlier this month um there was one Workshop item related to an expansion of the Stone Gate subdivision which is
013up next to fire station number two off of Plank Road um UC YSI dosi I think it's the way the last name was prowns the one who had originally developed there still has several Lots between where those Town Homes end and where the Lincoln Shire um facility is and so they're looking to U build out some uh two bedroom town homes there uh with like a $300,000 um starting price so this was just an initial concept um they'll be coming back with more finalized plans later on for approval um there was also discussion on amending article 6.8 um signs of the sore unified development ordinance um basically looking to Define how murals would be um painted uh in the downtown District specifically that's the only place they would be allowed but I guess there's a
014lot of interest in putting murals up um after some of the successful murals in the dcal area so there were discussions on the Amendments needed to um make that workable and that was about it those condos 55 up for it's the same as the Meer on basically I'm not familiar personally with the Meer ones okay yeah they have not built this design in Illinois they have built it in Iowa but I think they were all two car garage all two bedroom units so there's a potential stent impact potentially down I don't remember how many units it was 40 I don't remember yeah it wasn't overly significant yeah okay 40 40 buildings or 40 no um yeah I pull it up sorry I no that's huge development you drive by it's just the extension seven buildings
01522 units total yeah okay it almost look like they're missing from the property currently because they never correct yeah the road just kind of stopped so this would finish off that Clayton Circle yeah gotta and then there'd be a park also put in right next to Lincolnshire off of Plank Road there like a 3 Acre I was hard at work too uh if you look at page 10 of your agenda there's an asteris there that Steve Kelly put that now says policy items should be aligned with the board's goals and District budget relevant connections noted as applicable so that was the product of our last conversation where we wanted to see the agenda more closely mapped to goals um kind of saying it tongue and it's just right now in asri that's talasz but ideally
016in agendas to come we will see uh that tie more closely to those two things so again as a product of our last uh conversation related to the agenda so uh uh SEF met last night um Grant night four grants presented all four approved um and uh be a nice Friday uh they have 90 people signed up so that's uh a big turnout um there 70 some tickets left available on the website so bu early buy often or buy late coming up the door yeah um highly encourage to get those ahead of time yes yeah it could potentially sell so or reach Max Capacity School met um this is 4 months out but we're having our summer open house on June 28th and 29th you are interested in coming I can give you the ti
017of it's the one bedroom sorry it's the one room Schoolhouse so we technically take ownership in in and we we allow this organization to run it and keep it up and do all these wonderful things to make sure it's historically preserved so I think it's a fun opportunity to take part like I haven't been there for a long time since my son was about 8 years old I've been wanting to I've been wanting to get back over there in Seattle school it's really cool that they've maintained it all these years theyve done a lot of really nice things with it there some good displays 28 did you guys approve the minutes at that meeting is that where we landed on that minutes okay for the super for the okay and so then because I see
018the minutes under here too and so for the policy committee Alex are you guys comfortable than approving those minutes at that policy committee meeting sure the next one okay um the policy committee did meet I have a written report I I suppose the sake of time um if anyone has any questions I'd be happy to answer them but I don't unless like me to go through this report I could I is it separate from the agenda item no it's it's it's 602 and then the second attachment so if anyone has questions about it I'm happy to answer them or if you prefer me to read through it I I'd be happy to but it it it's kind do you want to talk about the process to that might I um sure let me get that
019I want to make sure I get it is this the um the like the overview of what we do and sort of the just the general okay we're going to take a certain amount of time oh I'm Sor I misunder what you oh that yeah we're planning on meeting on a quarterly basis which is typically the speed in which the Press um ISS isues are released and at each of those quarterly meetings we'd like to review 15 policies so that would get us through the entire policy manual in three years is the Cadence we've agreed upon and um yeah that's about it so if the Press issue includes 15 we would use we would review all of them um and that would meet our quarterly quota but if it doesn't we pull some policies to
020get up to 15 so we're sure to get through the whole manual years that's awesome really our PL and part of the tracking process that was put together we're going to compare against the standard suggested press and what our text is so we understand where we have and I'll track it too are what are you going to use to do that a big spreadsheet yeah it sounds like that would probably make it is that something that would be available to the whole board or is that going to be just at the policy committee level when the whole board want that is it well I'm just thinking like maybe it could find its like a home in the board tool document or do you think that's to zoomed in be amended importantly so yeah if you
021sure I'd be happy to share it I yeah I'll leave it to your discretion I I don't care would theard want see it if one person wants to see it then he add it so sure okay there we go we'll add it then all right nice anything else on this board reps okay uh next item on the agenda old business um 701 approval of press policy revisions second reading is there a motion to approve the updated uh policy revisions shown on 701 so moved second seconded any discussion there a there's a little blurb up there right which basically just covers you know press 116 and several changes to title n and some that then flip back and ultimately the consensus we land on so do you have any comments I can make some this one
022is tricky because it was released in August and included title line updates then Title 9 got reversed those updates got reversed so it's a little tricky but what you see before you is everything um we removed the title 9 stuff but kept in things that weren't related to Title 9 UM in this update so um in this second reading so makes F the reason as Steve mentioned the reason we it's been so long I think our first reading was way back in October is because the title 9 fluctuations with the um the new presidency we we held off until because there's some uncertainty and that uncertainty turned out to be founded kind reverted to what it was before the changes in the fall so we're just back to where we were in the fall um
023essentially so we we made changes then we undid the changes and we're just accepting that essentially any other discussion okay all in favor I all right uh it's approved next item on the agenda 702 approval of Board review policy revision second reading uh and then these some Alex you want to explain what these are sure these we saw back in December so they were from a more recently um a more recent Poli committee meeting and these pulled just few policies that the committee ident and other board members identified is something to to look into make some tweaks because they were either out of date or there could be some improvements we did a lot of streamlining too as you can see there's a lot of deletions and then Corrections there's no I wouldn't say there's
024any substantial changes though but if anyone has questions I'm sure Steve or I would be happy to answer them is there a motion to approve these so moved any discussion any other discussion okay all in favor any all right guys have it next item on the agenda approval of board governance review next steps uh so at the product of the workshop that the board underwent for proper board governance uh we got some really nice directives um after what was just a real brief 4H hour Workshop uh so just buzzed through that um Power Point's up there so perfect you know connect District goals to action items and discussion items on board meeting agendas told you guys about that asri nice uh discussing uh and clarifying our district goals and consider considerating participating in the goal
025setting Workshop I know we have a workshop on the docket um for the near future for goal setting uh so we're talking about doing a workshop for that so did we set a date on that Steve no I don't think so we talked about um May some around there but I don't think we ever set a date we didn't set a date okay uh let's we do a survey on date okay so we'll send out a survey for some dates on that um discussing the creation of a district dashboard which would be something after the goal setting and then discussing and approving board protocols and Norms which is further on the agenda so uh the recommended action from iasb was to formally approve those initiatives uh which a lot of them we've already done but
026some are in progress so is there a motion to approve uh the board governance review next steps so move second second any discussion what's the evaluation process do they come here or do they come here to evaluate if we're following the is is this a certificate no no this is just this was just a recommendation part of the workshop so just for us approving it just as a formal acknowledgement that we're in receipt of that recation okay yeah okay any other discussion okay uh all right so all in favor hi hi any opposed okay so it is approved on to the next item on the agenda which is approval of the board policy Workshop next steps so as if one Workshop wasn't enough we did another Workshop kept that close to 3 hours uh but
027got a lot got a lot done um working hard in January so those next steps uh you guys saw as key points noted as an attachment uh any is there a motion to approve the next steps from the board policy Workshop so mooved Jones second move and seconded any discussion related to them there's they're a little more uh lengthy um and detailed but I guess just giving a high level uh it was essentially deliberation on if or uh if not to do the customization um what we going to do with the Press Plus subscription uh the monitoring work and the board's uh responsibility for monitoring which came up in one of the board report comments um so to me it seems like we've essentially completed all of those tasks because we made a decision on
028the policy manual customization we got an update in the board report that we were going to do a quarterly review of policy um for our monitoring and we have a firm understanding of uh what our responsibility will be by virtue of that so any other discussion so some good takeaways uh all in favor any opposed okay uh next item on the the agenda is the parent teacher advisory committee update which uh as it stands right now I'll turn it over to Steve if there's any update on it I know we were working on it it's in progress we're hoping to get an update did have a conversation with one of the attorneys from Robin Schwarz Loris and ours um was outstanding um but because she's outstanding she is in high demand so um have not
029had a chance to connect with her to get feedback from her there was some preliminary maybe thought about um um keeping the behavioral interventions committee separate from the parent teacher advisory committee but um she wanted to do some research on that first so just waiting to to hear back from Laura to get some feedback from her um hoping to have an update for the board Mar I I will let you know as soon as I hear back from her Fe discuss it so with with that update is there any motion that we want to make on this seeing no motion we'll move on to the next item on the agenda which is approval of Board of Education Norms second reading a lot of work went into this before we get into too much discussion I'll
030just solicit is there a motion to approve these amended Norms so move seconded Eric from a discussion standpoint you had a pretty intrical part in the craftting this there any comments you want to make on it um I don't think so we discussed this uh at the last meeting um as far as just trying to establish a document somewhere so that we don't have any Unwritten Norms that uh board members new or present um are expected to uh commit themselves to so by formalizing it here at least it's um at least it's public at least it's something that we can refer back to in our day-to-day activities I don't think that there's anything in here um that would be a surprise to anybody we didn't make any substantive changes after uh the feedback at the
031last meeting um I know there's some more uh there are some empty appendixes on there appendices um that we plan to add to at some point to address some of the questions that were brought up during the last meeting specifically um what it what what does that Progressive response document look like if you if you do have a board member a situation where um you know these Norms aren't being followed what what actions minimal though they may be that the board can take um that we're going to formalize in there um we'd also like to provide some references to basic parliamentary uh procedures as a reference document for people to use during um meetings um but happy to entertain any questions if anybody has any on the items that are listed in there the plan
032is just to stick this in the hand right I believe so p d I think there's already C be D oh in the handbook so then us having reference their appendix in the appendix it's the sub appendix so or an appendage I don't know how it works yeah okay yeah but it is a living document and hopefully if we find something in here that causes consternation we can address it as a board and update as as needed but hopefully it sets a good Baseline how do we edit it just you just mentioned you need to make a motion in the future to edit it or is it just I think that's probably the cleanest so yeah and I think hosting a motion as recorded that we made the change while the handbook isn't binding or
033even really referenced in policy at any point it's just a tool and I think when we do make changes to the tool is probably a good idea to motion probably should put that in the hand book just to right there yeah self referential so board member would ask to add it to the agenda there some discussion on topic I think it looks great I don't have additions right now which which like to demonstrate that like the appendix a references a document that doesn't exist so it's kind of like because we don't have a progressive response document developed yet so if there's interest now from the board like you know a future agenda item can make its way spelled out a couple of ways but can make its way to um you know board agenda and
034then we'd make the amendment so looks great okay so then uh is there a motion to approve the Board of Education Norms on second reading I think we had a motion oh we did we had a motion made a second thank you all in favor any opposed all right guys okay okay that is everything in Old business so now on to new business uh we have approval of the fiscal year 24 audit policy the recommended action is to approve the fiscal year 24 audit as presented there's a lot of information here that we'll go over is there a motion to approve the audit is presented some seconded seconded so for discussion um does anyone how should what information talk about yeah so um just in review this was our second year with our new Auditors
035um everything went great this year uh we really enjoyed working with them um they're very thorough in their um auditing process which we appreciate um they work very well with my staff um who takes on a majority of this um information gathering that they need um so I tried to get them to come to me but they didn't welome but thank you to my staff for doing that um and so I'm pleased to let you guys know that we actually had a larger Surplus than we had anticipated um for operating funds which our our education fund onm fund Transportation um and our working cash fund so those make up our operating budget so we have projected a $45,000 Surplus and it came in a little bit better at $84,000 Surplus so i' be happy to
036answer any questions that you have in 136 page document um that in the there was T of doing a a workshop in March I think we we did set a date right and we were going to do like a more of a deep dive on District finances policy 220 stipulates the board approved the audit annually uh and while approving it uh is a requirement going into and understanding the sort of what happened piece I think would be really beneficial in the workshop um because this will come up that so just wanted to put that out there yeah I really look forward to that Workshop I think it would be a nice opportunity and a cool for us to really kind of understand I read through a lot of it and there's a lot of reading
037to do but uh not but a good good portion of it uh just directionally it looks like we're moving in some really Positive Directions it' be nice to to better understand some of those are some changes you know coming in just statutes and things be a nice conversation to have when is the workshop has the date been set March March 13th March 13 6 o' Auditors will be there for a portion of that not the whole thing um be signing these copies too so right get sign for an extra cost yeah um yeah so be there to talk a little bit about that um I've never done this before but um I know's done this kind of a school Finance 101 so just kind of an overview of of school Finance Works kind of a
038board Workshop but IB won't be there um you present some information but then a chance to ask questions you know board meetings like this aren't always the the best opportunity for discussion but there'll be opportunity to do that but it's it's in the dates listed in the the weekly update uh March 13th oh okay yeah I noticed there was something in U that NIU in Rockford too um what what exactly is that about no I think that's the ISB um divisional meeting yeah division meeting I don't know if I'd be able to make that one but um I just was wondering what like if it's really something that would be beneficial to try to get to yeah we can talk about it okay any other comments on the audit the only thing I had oh
039you're sorry the only thing I was going to add is Nicole if you could extend your thanks to the team I know I know how thorough and difficult and how much work being audited can we appreciate that very much even though it's part of the job it's it's above and beyond it's a lot um I guess I have more specific questions but I think those will be addressed later so I'm not really and I think to just to the the public you know approving the audit is a lot like approving it seems like seat of something and then us getting into more detail about it can happen at the workshop but approving or not approving it doesn't change the outcome of the receipt of something so um is there uh all in favor of approving
040the audit I any oppose okay audit is approved all right next item uh new business first reading so no motion solicited here uh Board review of policy revisions uh I'm going to hand that over to the policy committee folks there's any comments on that just like high level I saw very detailed meeting notes looks like a lot came from that so first I I did have a question about the audit really simple one first of all nice job it the variance from what we expected our Surplus to what we ended up at estimated clearly very well less than 1% so that's that's good um I'm just who actually creates the audit report itself is that the lot box and and you they just take our data and ADV into that report or you guys make
041that long report some of it but most of it oh okay fous all right that's all it's okay I was going to scch you with my Robert's Rules water bottle but um so yeah there's I guess is there anything you'd like more information on I I broke down policy by policy what um what changes we recommended and then I guess the only update is 630 um and 650 do we want to keep Early Childhood in 6:30 because they recommend did not I mean they recommended not 750 but what about 630 because it has the same Early Childhood reference so this is the first reading do we want to talk about something that we can consider well I yeah should we amend it my personal opinion is it should stay consistent the way it's referenced throughout
042the document we just approve policy changes that refer to our district as a prek through 12 so could we just use the prek designation here for consistency what do you because I didn't because their email the email from the attorney seem to only focusing on 750 shouldn't have reference early CH yeah I didn't have notes about 6:30 or 650 so I apologize for that um I can I I would I think alen's idea is a good one um proven on first reading I can ask those questions of of the attorney sorry that I missed that and then incorporate anything that we need to prior to the board hearing on second reading in March yeah well I think the only thing is I think we have to we want to it on first reading because um
043ISB needs this by March yeah but they won't they just need the second reading the final version in March in March not by March 1st correct okay so our reading would fall at an okay timeline M yeah so I I guess yeah we should and I just caught that too um right now or Alan pointed out sort of so that's something for us to look in look into but besides determining if we want to stick with Early Childhood or kindergarten we we got some advice on that there's haven't been any changes since that I since the report I WR but if anyone has questions about it have answer I like how much lines we had we made it a lot shorter so that's great so are we waiting for the proposed language for 750 because
044I don't see if it said it there well that's the next round but this policy sort of touches to have to go back to 6 well isn't 6 isn't 6:30 both in the 117 update and this right now I was just looking at this Rec this current document here at 802 I'm talking about 6:30 specifically it we changed Early Child we changed AR to early childhood but in press 117 we had another policy 750 and the attorneys recommended not changing it leaving it as kindergarten so now I I'm questioning should we revert undo our change essentially and leave it as kindergarten in 6:30 as well the attorneys would agree with that okay so then I would motion to approve the policies as written with the exception of reverting sentence number one back to kindergarten instead
045of Early Childhood so you made a motion not going to restate it because it was really long um but all just heard it is there a second to Alex's motion I'll second it is there any discussion I guess I I'd be curious from legal just what what the purpose of 6:30 is because 6:30 is here to say these are the grade levels we teach or host at the district and that the superintendent annually presents to us the plan for organizing those levels and assigning them to school facilities which it seems like would be equally applicable to our Early Childhood Program then why wouldn't we reference it here it's a good question when I asked them about 750 specifically um they recommended leaving um leing policies alone not only 750 but that other policies have referenced
046so but I didn't ask about 630 and 650 specifically so um I we've got time to do that between in second reading uh in March so we do want a second reading maybe I thought the recommendation was first reading um 750 we don't need to do anything because there's no recommended changes but on on the rest of these in 8.02 all policies need a second reading for final approval okay approve it now it says approval on first reading is the recommended action they're not final until they're approved on second reading okay yeah I I before sorry okay I'll withdraw my motion then it's not needed yeah and and I I just caught this Kelly um reminded me on 8.02 there's not recommended approval for first reading board reviews it on on first reading uh it's
047approved on second reading so I apologize that I misot so for 8.02 and 8.03 um policy revisions are presented the board for consideration but they don't necessarily have to be formally approved they do need to be formally approved on second reading in March so we're so essentially the PowerPoint approval should be reviewed yes okay got you for no no no worries it's just I want to make sure I'm doing it right um do you want to to withdraw your motion yes because we're not we don't need a motion we don't consent to approve the withdrawal of the motion does everybody agree yes yes all right the is with is there any other motion on this item move on to the next item uh we have press 117 policy revisions first reading okay lot here this
048is a long yeah so again uh before I solicit any motion on this and I don't know that we want to even make a motion on this I'll defer to the policy committee to just make a brief summary of what we've got going on so here we have press 117 which was actually released back in October but due to other policy um committee business we didn't get to it till um February but we we reviewed the changes um recommended and then we tried to highlight as we as sort of mentioned earlier what changes are local to this specific board in this district and what changes were um sort of mandated by by either state or federal law um that's that portion so that that covers the Press 117 review we also just affirmed reaffirmed that
049we're not going to go forward with the um press policy customization therefore the administrative procedures review would be best had after the entire policy policy manual was reviewed in three years um so that would be deferred for a few years that was that was the gist of it does anyone have questions about these policies or or this or anything on 83 I just want to again applaud the policy committies work on this I know this is a lot of work so thank you guys for putting this together really looks good uh okay any other comment on this any motions so I just want 100% clear this one also we do not need to approve tonight we're good in March I don't want ISB to get mad at me for delaying their process okay we're good
050stuff well then we'll move on to the next item on the agenda agenda 8.04 board governance recognition discussion I'm not going to solicit a motion here I'm just going to give you guys uh a sales pitch um we talked about this lightly before doing this kind of on behalf of iasb so the Illinois Association of school boards um has a I will call it a challenge that they impose on school boards to be recognized as exemplary in their governance and that challenge requires that the board adhere to their best practices um which they outline it's essentially a running 2year objective where you you look back over a two-year window and you go okay did we hit these points um you know and then we fill out this survey or I would fill out or whoever
051the board president is would fill out the survey attesting to it potentially two years from now could be as soon as one year from now if we thought the last year's uh would would satisfy said requirements but but I think that employing uh this is a sort of goal two years from now would be a really really good move for our board and the neat thing is we don't have to change um the path that we're currently on because we're already administering we've exceeded the expectation for workshops uh we' aligned ready our policy and we've been doing a ton of really good work on maintenance of the policy we're working on the goal set setting piece and budget setting um but there is a additional information in the uh PDF or attachment here of the
052slide that basically just talks about what the program recognizes and then if you go to iasb's website and you type it in you can actually see like what the submission of the form requires as evidence to be put in and then the time delay that the expect that you're expected to have done those things over that period of time is is the further interest from the board in formally going through that recognition um like and again I'm not looking for any like hard and fast Direction but would you like me to bring more information to the board about what all that looks like like would that be would that be time well spent yeah I think so what's the benefit of it I think the big piece is that we are making a commitment as
053a board to align with um iasb best practices and we we formalize that commitment by I think what that could look like is a resolution that our board would adopt like that to me seems like the a few board meetings from now outcome of we as a board adopt said re you know resolution to you know apply for this recognition in this year and then well beyond any of our time on the board we like our resolution our 2030 pledge we're pledging to our community and our stakeholders that we're going to uphold um a we'll say 8% of school districts uh standard of governance uh here in syore so yeah it's less of a p on the back and it's more of a commitment by the board to meet these thresholds it's a self-imposed accountability
054I like it for system any cost no Financial cost that Nico would have to cut someone a check for is what I'm talking about okay we get put on PowerPoint at the annual meeting and you get the the good feeling of knowing that you've done all those things so okay so what what I'll do then is I'll produce a little more I'll get some more information and I'll send you guys a copy of like what that looks like and then I can draft up um using iasb's tools a resolution for consideration in May uh that this board can look at for potential is that okay is May okay or do you want to do do we want to do it sooner than I don't want to rush anybody if you're doing the work you're the
055one being rushed May works for you may works for me it it well it'll be this board it may not be me but it may be this board so that's okay so may it is all right uh we don't need a motion because we're not deliberating really we're just having some discussion on this so uh okay so then the next item on the agenda uh that we do need a motion on is the approval of uh the resolution authorizing public sale of 245 West Exchange Street um that resolution which I'm not going to read out loud uh briefly Steve do you want to give just like a quick what exactly this does and doesn't mean yep good good question so uh if the board approves the resolution what this does is allow the district to
056publish advertisements seeking bids for uh the property the current administration building 245 West Exchange approving this does not approve the sale we're not there yet this just uh gives us uh the authority to publish bids to seek bids um there's a minimum bid uh required for $975,000 um that's based on an appraisal that was done for this the school district um I would say it's a little higher than I expected it to be but um uh that's based on we we look through the the appraisal look at comparables um if we receive a minimum bid meeting that requirement then the board has the opportunity to consider that bid and and then selling it if the board doesn't get that bid um you could open up privately but we'd still have to find somebody who's willing
057to pay 975 correct me if I'm wrong who's still willing to pay 975,000 what's likely to happen if we don't get a minimum bid is that we would come back to you and ask you to approve another resolution to publish U bids for the sale without a minimum bid um and then we can either take the a bid that we think is appropriate or we can sell it privately so multiple steps in the process all we're asking the board to do tonight is uh authorize us to to publish advertisements seeking bids for building at one sorry just there appears to be a couple typographical errors I just caught um the resolution and the notice to sale the partial ident identification number property identification number I'm not sure the 252s repeated our attorneys prepare the resolution
058so I just caught it I didn't want to just but just something to help I will talk about that we can take okay that's all I mean so what would we like should the motion Michael contain language that we correct that or is it does it not need to be that well I guess I would I would rather see us approve this as presented and then if anything have make a second motion oh if we need to that way I know that and you just had this issue and they didn't put in put in motion but if we don't want to do that that's fine I I'll solicit a motion from the board if you guys have a proposed motion on this that deviates from the approval say your pce now well you would start
059with a motion to approve then you do a motion to amend the notice of sale and agreed it vote on that motion and then your original motion would move to motion as amend it right well we haven't posted a motion I know I'm just trying to lay out the yeah we don't could do an amended motion though if we're like we could just like Alex was saying make a motion to say we approve this subject to the correct pin number being identified and that way if it is correct it it's not open I would make a motion to approve the resolution authorizing the public sale of 245 West Exchange Street uh with a an amended notice of sale to include the proper or appropriate pin number we have a motion and resolution to sell property
060I'll second o seconded uh any discussion on this oh there it is it's right one section yeah two attorney has got one three any other discussion Eric you sorry I did have a discussion item um as far as that that process of of public notice and private sale then below appraisal I assume that that's a process that's just kind of laid out in statute question y the building currently z school it's currently tax it's tax exemp but how would they determine if it's own commercial or residential this I imagine that would have a pretty significant impact on the value of that parcel they there's no there's no whatever they do they' have to get make it okay we would not take a part of that so we would sell but how would buyer know if
061it's what the zoning is figure that'll come that'll come up in the the process of purchasing okay responsibility it'll be disclosed okay any other discussion Eric would you mind restating your motion let me go back the sorry looking at property records um so there's a motion to approve the resolution authorizing the public sale of 245 West Exchange Street with the resolution to sell property and notice of sale of property amended to include the appropriate PIN numbers for that parcel you got it we watch all right motion second we discussed it uh all in why don't we take a roll call if that's all right yes Evans yes Gros yes Jones yes santu yes kylo yeso yes motion Carri thanks K all right let's see that is everything under new business uh is there a motion
062uh for the Board of Education to adjourn to Executive session for the consideration of matters related to the appointment employment compensation discipline performance or dismissal of specific employees so move second seconded any discussion Evans yesos yes Jones yes Z yes yes yes yes true e e e we're on all right let me know when we're good clear okay uh we're back in Open Session uh is there a motion to approve the Sor the resolution is there a motion to approve the resolution authorizing the contract non-renewal and non- Reemployment of full-time non tenur administrator Kathleen new house so move second been seconded is there any discussion see no discussion Kelly would you call the rooll Jones yes Zan yes Shiloh yes C yes Evans yes Gros yes Deo yes motion Carri all right next item on
063the agenda is approval of the administrator employment contracts for 2526 uh the recommended action is to approve the administrator employment contracts for 2025 2026 as presented is there a motion to approve the administrator employment contracts for 2025 2026 as presented so moved second Mo been seconded any discussion see no discussion Kelly would you call the role Manu yes Shiloh yes C yes Evans yes Gros yes Jones yes deito yes motion Carri next item on the agenda is the approval of the assistant superintendent for business services employment contract the recommended action is to approve the assistant superintendent for business services employment contract as presented is there a motion so moved Jones seconded moved and seconded is there any discussion seeing no discussion Kelly would you call to roll Shiloh yes yes Evans yes sorry yes Jones
064yes Zant yes deito yes motion carried next item on the agenda is the approval of the assistant superintendent for human resources and educational programs Employment contract the recommended action is to approve the assistant superintendent for human resources educational programs uh as presented is there a motion so moved second moved seconded is there any discussion see no discussion Kelly would you call the rooll C yes Evans yes Gros yes Jones yes St yes Shiloh yes deito yes motion Carri uh we've reached the end of the agenda this meeting stands adjourned I have letter from the orchestra for