001I'd like to call to order the Brownsburg Community School Corporation Board of Trustees regular meeting August 11, 2025. Please stand and join me for the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. No moment of reflection. Thank you. Communication, Accommodation, State Relay Team, Ms. Murphy. Okay, we have some special guests this evening and one who's missing. So Izzy Neal up in the upper left is already at Ohio State doing softball and track at Ohio State. So she wasn't able to be with us and we're sad about that, but we'd like to call up front Amaya Hamilton, Niffy Agunlie, Angelique Hougate. And then Coach Julie Wagner get on up there
002and see the girls too. So these girls here are the school record holders and the state champions in the 4x100 meter relay. That happened a while ago. So it's been a little bit. We had some stuff going on this summer. We couldn't have you be here. But talk a little bit about what these girls accomplished. Alright, well thanks for having us tonight. These girls are pretty special. They, over the state track meet that first weekend of June, they won the 4x1 relay and they won it pretty... Pretty standout. It really wasn't too terribly close there. But we had Amaya here. She led off to Niffy, and then Niffy took off on the back stretch to Angelique, and then Angelique put Izzy in a really great spot to bring it home for the win. So really
003exciting. It was a school record, fastest time that the girls have ever won, and we also brought home fourth place overall team, which is the highest finish in school history as well. Angelique also ran in the 4x4 relay and then we had Niffy also competed in some of the open events in the 100 and 200 where she also scored in that as well and Amaya was in the long jump so they were all in many events to help score for the team place fourth so very well done very proud of these girls Awesome. Well, let's talk to you guys because you're so excited to talk. Come on. Come on. So Angelique is actually, you came back to see us. We weren't sure you were going to be here. You're getting ready to do something else,
004right? Yes. I'm about to go start my journey in college, guys. So, yep. So you're going to leave in a week or so and go where? I'm leaving on Tuesday to go to IU Bloomington. Yes. And what are you studying, and are you going to continue to run somehow? Okay, at first I didn't want to run, but I'm kind of thinking about it, so I might. That's a thing I might do. And I'm going in as undecided because I changed my major because, I don't know, I'm just still testing things. So that's what I'm doing. Do you have any family here with you tonight? No, unfortunately. That's okay. That's okay. We're proud of you. Okay, Niffy, you are a sophomore. Yes, I'm a sophomore. So this means you were a freshman when all this happened.
005A state champion as a freshman, that's a pretty big deal. Yeah, thank you, yes. So what do you plan to continue to do? Run fast and study hard? What are you going to do after high school? Yeah, I plan to, like, go professional and track, you know. Yeah. And I think you have people here. Do you want to introduce the people who brought you? Yeah, that's my mom and my dad right there. Thank you, mom and dad. They're pretty proud. All right, Amaya. So this is your senior year. What do you plan to do after senior year? I plan to go to college, but I'm not sure where yet. How about where you're going to run this winter? Are you excited about the new track? Yes, I am. The indoor track, it seemed like it
006would never get done. Sorry. Sorry. Sorry. You have any family here with you? I have my mom, my dad, and my brother. So as a senior, as a four-year track person, to go out on a high note like that, how did that feel? That was crazy. I didn't even know. At first, I wasn't even going to run. They had to drag me in. And then when we ran and we were just doing good the whole season, I was just like, wow. I can't believe I almost missed out on this. So it was great. It was amazing. I was like, man, I kind of want to run again. Well, we're super proud of you. And Mrs. Heffernan, you want to tell us what we've got for the girls? We have a certificate of accommodation for the
0074x100 Girls Relay Race for the IHSAA Event Safe Championship. Congratulations. We'll give that to Coach Wagner to take back. Thank you. Brownsburg Education Foundation report, Dr. Dixon. Thank you. The graduate walk brick promotion is $25 off current student bricks, the best price of the school year. Special price is only valid through August 17th at midnight. Ford Drive for your school, Wednesday, September 10th from 1 to 5 at East Middle School. Take a quick drive in a new Ford vehicle and earn $52 donation for BEF thanks to Ford and community partners who will match an amount per drive. There's a homecoming alumni tailgate presented by Meijer Najum Construction Friday September 19th from 530 to 7 at Brownsburg High School outside of door 12. All BHS alumni and their families are invited to this free tailgate, network
008with fellow alumni, and reconnect with old friends. Registration is encouraged. See the BEF website for more information. And BEF designer purse bingo presented by Adelsberger Orthodontics is Thursday, October 2nd. and tickets go on sale september 6th from 9 to 11 a.m for 40 each tickets after the state will be 50 each and can be purchased in the bef office thank you operations update mr hacker Well, good evening. Appreciate the opportunity here tonight. So I'm going to start off with something that's probably a little out of my wheelhouse. Try to get a little technical here. But we did have some noise complaints early on Saturday morning, maybe about 3.30 in the morning. We had about eight calls come in to BPD due to some what I'd call early morning music coming out of the stadium speakers.
009And if you've been in the new stadium and hearing the new speakers, it works quite well. But this was one of those things that's very interesting. And like I said, there's not a lot of new experiences in this role after been doing it so long, but this was one of those. And so we do want to kind of issue apology. It was not really something that we could have, it wasn't. It was just kind of a fluke thing. But again, music began playing out of the stadium around 3.30 in the morning. BPD responded, and one of the relationships here with BPD is they do have access to our schools with keys and such, so they were able to access the press box and mute it so that it was no longer playing music. Mr. Starkweather
010and Chief Dunning have done a nice job of reviewing cameras. There was no unauthorized access, so it's not like anybody broke in and trying to do a prank or, you know, it's an early senior prank or anything like that. None of that was going on. But ultimately, the initial installers of the sound system, they put a, to try to test the speakers, they had somehow put in a music streamer, like, almost like a... and a URL, you can't really see it here, but that's whatever the program is, they typed in a URL that was supposed to stream some music. Well, the music didn't necessarily play during the test because our content filters blocked the music from streaming. That's what it's supposed to do. However, Friday night, our content filter kind of locked up, and all
011of a sudden, this website, which wasn't cleared out of the program, fired right up and we had a lovely 90s station playing for anyone in earshot. So I realize that kind of making fun of this, but I know it sounds and it's very loud and we've got some homes that are very, very close. We do apologize for that and BPD having to get involved, but the issue has been resolved. Appreciate Mr. Starkweather getting up early and getting in to ensure that this doesn't happen again. So but did want to kind of give a quick explanation on that. If you heard anything and do an apology to the community. So again, I was at least wasn't a what I call inappropriate reps like a radio stationery I had just 90s. So it wasn't too bad If
012you're into that kind of thing So this is probably my favorite picture is both of them combined. So first, you know, the start of school brings a lot of new traffic, a lot of traffic to our campus. Obviously with the campus model, that's one of the things that we really like. But when we talked about traffic coming in here for the start of school does create quite the busy place. While the parent pickup drop-off line wasn't necessarily new, we had dog drive last year. You know, we have more students and we have new freshmen coming in and just new traffic patterns. We have more kids riding the bus or drop-off parents. It's all new and exciting. And so people getting used to a new pattern. And so it takes a lot of work to ensure,
013you know, you have a good plan in place on paper and we communicate. I know Dr. B at the high school and Vicki communicated what our drop-off and parent pickup lines would be. What I've concluded here is a picture from the first Friday, the 31st of July, which is on the left, and then last Friday, August 8th, on the right at the exact same time at 7 45 in the morning. And so again, appreciate Chief Dunning and his team as well as our partnership with BPD is making sure that we have folks out to run traffic. We did have to make a few minor modifications along the way just and adjust some of the traffic patterns. But as you can see here, we had a full line on that first Friday, a lot of things
014going on. But again, over time and just people getting used to maybe arriving a little bit early. We also have staff coming into this this road or down this drive. And so very, very thankful that after a week we were. very very smooth with this parent drop off and pick up line so things are working the way they should work and appreciate everyone's everyone's commitment to that dr b has done a great job ensuring that we have staff outside the parent pickup line you know moving folks forward getting kids out safely getting them into the end of the building and that certainly helps us keep cars moving along Other information here on the start of school, wanted to share some transportation ridership. We actually have quite a few. We have 456 total more students this
015year than at the end of last year who are electing to ride a bus. And so now these numbers can still fluctuate. The transportation department is still working to see, you know, what students might now be staying after school for athletic teams and such. But this was as of last week. And so you can see here that we are up about 43 students total on elementary riders, down about 56 students total at the middle school, but up almost 470 students at the high school, a grand total of 456. And while we were able to accommodate the increase at the elementary by keeping the same number of routes slash buses and the same at middle school, we have looked at adding three routes at the high school. So you can see a total of 114 daily
016routes. We are hoping to, like I said, once we get all the athletes and such, know who's staying after school on a regular basis, that perhaps that additional three can drop to one. And so we're utilizing some sub-drivers and things on a permanent basis at the moment in order to accommodate. But again, very, very smooth start in transportation, but kind of interesting with that 456. That's quite an increase for us in ridership, more so than usual from one year to the next. Yeah. Do you think the high school is going up just because of the fact that people are not getting their licenses like they used to? I think that has something to do with it, absolutely. I mean, also we saw right now we're seeing our biggest growth at the high school. What we
017projected in the demographic study is kind of coming to reality here for us. We have more students at the high school than we've had ever. And, yeah, I also think when you talk about price of gas and price of cars and interest rates and things, that that is certainly playing a part into. maybe not as not as many car riders as well as i just sometimes i don't know if kids want to get their license as much so it's very very unique depending on the on the student the situation but yeah and also right now again um we've if we um we'll have some sophomores that maybe aren't driving that they can get their license or even some maybe some some late birthday juniors and so this number will go down throughout the year as
018we get more car um excuse me more drivers but we right now If you drive here in the morning, plenty of spots right now, especially the band lot is almost completely empty there on the north end for that parking lot for additional student drivers. So we feel like we're in really good shape right now. Transitioning here as well. So a new, I know this, it's hard to get this entire graphic on the screen. at a good size. This is actually shared with me by Chief Dunning. So one of the things that we've done, and this is really Scott working with Dr. B and Dave Lang at the high school, our athletic director, to try to talk about the new traffic patterns for football games. Obviously our first home football game, it will be August 22nd.
019So we've got new gates, new entry patterns and such. Chief Dunning utilizes this to kind of send out to all of his officers that might be helping work the game so we know exactly where stations should be with our BPD or county officers that are assisting us along the way. But the big thing here is we want to kind of talk about, the reason I have this up, is the new entry patterns for our fans. We're really trying this year with the new, I should say the renovated stadium, the additional bleachers and new entry, crowd and the home crowd separated. And so if you'll notice, you know, we've got the concession stand here on the north locker room. That is for our visitors. We have a concession stand here on the south end for the
020home crew. But really what we're trying to do is we have gates and stuff in place so that we can keep visiting fans on this side and home fans on this side. So with that in mind, we will have a spot here if folks are parking in this lot. We have a visitor entry here on the north end where folks can enter the gate. We'll be manned by an athletic worker. And the folks can walk down the sidewalk here around this on the north end of the locker room and then down here to the bleachers. We do have gates set up right here at the south end of this locker room in order to ensure that folks are not walking here to keep them away from student athletes and coaches. That is where the entry
021in and out that the players will use to get on and off the field. We also have, we know a lot of folks might park, I know it's not on the screen, but here in the gravel lot where the softball is or even in front of the building, we have a secondary entry here for visitors on the south end, again, in order to have quick access there to their fans. One thing we're not going to do and so I know we also have home folks the park here We're really asking for folks who are coming in for our home games to come in our main gate This is where we want students and our home fans in order to sit We also just like we don't want patrons walking in front of players and coaches
022here in this area This is the entry point for our players and coaches trying to keep this sidewalk completely clear to ensure that we have safe in and out for our except for our football players and coaches. If we do have home fans coming in, they will be required to ask them to walk all the way around. But again, we really prefer that they come into this direction. Should have plenty of parking. We will have both, you know, obviously if we're coming off of Tilden here, be able to turn onto Bulldog Boulevard and right into our parking lot or down Dog Drive as well as you can enter this gate from the south and have plenty of parking here for the game. The entry area, we will have the visiting bus parking here as well
023as our ambulance for easy access in case of an emergency. They can access the field here. And then Chief Dunning will be, or his designee if he is unable to be there, will be at the top of the press box so they can see everything going on here. So that's before the game. After the game, this is the traffic pattern to get folks out. We will have officers here that will be blocking Tilden essentially right in front of Brown Elementary. So anyone coming out of Bulldog Boulevard will be asked to go north onto Stadium or turn right on Tilden. As well as anybody coming off of Dog Drive, which they could go north or south, they will ask to be going turn left onto Tilden. Again, and the reason we want to keep this area
024open is we do have folks that will park here at Brown Elementary and this is the pedestrian lot. So not only do we want to control traffic, but we want to keep it safe for any of our pedestrians that are crossing. We will work with athletics, and Vicki and Reagan have kind of worked on this as well, to ensure that we send this out and communicate it to ensure that folks, not only our home folks, but also our visiting schools, understand exactly what's going on. And so this is our draft that we're working on that we'll be sure to put out in all of our social media communications as well. So that is it for the operations update this evening happy to answer any other questions you might have sure Yeah, we'd like that for
025only be visitors. That's correct Yep, it'll be right there and it is inside the field house. That's correct So we have two big windows right there should be our for our home crowd And I I'm assuming that it's I know it's wide enough that I think we can get four lines Going in there for to hopefully get people served as quickly as possible I don't think we'll turn anyone away. But again, the goal is that we have gates here in order to keep folks separate during game. Typically we don't have as many issues with adults, but certainly keep Avon on that side and Brownsburg on this side, especially in those rival games. Because if you're at a game and you'll hear our student section be very vocal, which is, you don't go here, that's the
026chant that kind of gets going, which seems really funny, but then that does get folks on high alert. I know Chief Dunning... Well, and his team will begin to have their eyes if that's going on because are they there just to be funny or are they there to start something? And so that's, again, one of the reasons why we're trying to keep folks separate. We're probably one of the last schools that are implementing this. And, again, that was a design piece, purposeful design piece, when we were looking at renovating the stadium. Sure. Yeah, yep, so just right but right next to the concession stand I believe it probably I think it's on opposite ends I think that the the men's is on the i think it's closest to the gate here the parking lot women's
027here and ultimately that is a restroom that goes all the way through so those are the same restrooms that if you're inside at the senior academy cafeteria you use those so they go both in and out but we they do have dead lock bolts so we can make sure that the folks coming in from a game do not have access inside the building at the same is that when kids are using the facility during school that they can't escape out onto the football field so no port-a-potties this year yeah got it cleaned up Good question. Great questions. Anything else? You're up again with the finance update. I am. We'll just keep on going. So kind of going backwards to go forwards here. This is a slide that Mr. Ebert shared at our board meeting in
028July with the budget update. And we didn't spend a ton of time on this. I know that perhaps folks, you know, this represented our total, what we feel like our projected revenue will be in the operations fund. We think about the max levy is what we're asking from property taxes. We'll remove circuit breaker and then the new Senate Bill 1 home credit from that. So our net levy being just over six million and then we have the local income tax, the ed ops transfer that we're projecting, miscellaneous revenue, our reimbursements and such for a total of about 22 million, just over 22 million dollars in revenue. When we compare that to the operation fund expenses from previous school year, obviously we're coming up a little bit short there, just under three million dollars short. And
029so You might say, what's our plan? We are working through that. And so one of the reasons why you might say, why don't you have everything in mind is because, if you recall, this really didn't come into play until about June. I realize the session ended in May, but until we really analyzed that and got the information, we've had about June to try to make some of these adjustments. So a couple things that we have done for cost reduction efforts and again if you think about I know some of these that's just operations but we think about it as two funds between the ED and ops because of that transfer so money saved in both Help us whether we can increase the transfer or eliminate expenses But in the education fund for this upcoming school
030year, we really redistributed 11 certified teaching positions from 2425 and You'll hear from state schools from Miss Lippe here in just a bit of what that actually looks like. But what that means is we had 11 certified resignations that we redistributed to other areas, especially in ELL and special ed, some of the high school and such, that we just, for general education at the elementary level, we did not replace. Again, kind of due to when we think about the demographic study and projections, we're growing more in the secondary level than elementary. So while class sizes might have gone up a little bit, they weren't crazy. But those are 11 positions that we could have replaced, but we decided to redistribute for other areas and needs across the district. We did have two administrative positions cut
031from last school year. Those two positions, one would be the World Language Secondary Department head as well as the director of Harris Academy. We restructured that position. We're going to review and try to look how we can decrease potential expenses for our curriculum materials. And so we really need to take a critical look to say, you know, have we overspent? on some curriculum materials in the past just because this is what we're doing and so we are taking a look at that through grade level meetings and some of our department level meetings as well money not spent in the curriculum materials fund can be used for other things at this point in time and so it's not one of those things that if you use it you lose it we any savings that we gather
032garner in the um in the curriculum materials area we can use for other expenses and again dollar saving the education fund does absolutely help us increase the transfer In the operations fund specifically right now, we are reviewing and trying to renegotiate some of our contracts. Right now we have the contract with Brightview, which is our landscape company. We have Geese Police. That's a real thing. If you see the gray truck we're driving around, that is something that we're looking at redoing. We have some, we've been doing some... inspections that we've been doing annually that we feel like we can do semi-annually with Chicago Fieldhouse is, and Energy Harness is our LED company. And so all those things right now, we are looking at over $100,000 in savings just by renegotiating those contracts and taking a
033look. From staffing adjustment, we were able to consolidate, eliminate two custodial positions. That was $80,000 in savings. We have reorganized all of our custodial staff across the district, and so we are opening up 330,000 square feet at the high school without adding any custodial positions. And so while that's not a savings, that is certainly an actual savings because we've already been, you know, it's a reorganization. At one point in time, we were being asked for seven additional spots, and we did not increase our staffing at all. And we are reevaluating our supply usage and vendors and that right now that contract is $70,000 less than what it was previous school year. You've seen this slide before, but again, we are continuing to look at debt service within our projects and how do we find ways
034to offset those costs within operations. And again, these are just things that we've continued to take a look at and we'll continue to review each and every year. But essentially, we slide the exterior and interior LED lighting. Not only is that not being spent, dollars being spent out of operations, but that is savings on our usage when we talk about utilities. Again, same way with HVAC updates and maintenance, all our roof replacements and maintenance, technology purchases, bus purchases. Those are all things we continue to look out of our project fund for to help save within operations. And the last thing here I want to talk about is Mr. Ebert is going to be leading us through a budget committee. And so this past Friday, we sent an email to principals to kind of get some
035volunteers. As we begin to take a look at our processes and systems, and, you know, really we've got to ask the question, what are we willing to go without? And so while we want to maintain the integrity and the expectations that Brownsburg Communities Corporation is built on, there's certainly, we want to look through this lens with budget and cuts from all different employee levels. And so what are some things that we can potentially look at to try to eat into that $2.8 million deficit right now that we anticipate on revenue from what we are receiving in the operations fund for the upcoming year versus what we know we were spending last? school year. So goal here is that able to share common message. There will be a lot of educating going on during that budget
036committee and time to take a look at What different decisions that we can make and find ways for both cost savings and potentially generating additional revenue. So Mr. Ebert's going to be hard at work with that, and he and I will do that together. But Mr. Ebert will be running that with the teachers and support staff alike, and we'll see what we can come up with. And the goal here is to have a plan that we can communicate back to the board moving forward what that might look like. So that's it for the finance update. Again, happy to answer any questions you might have. Questions? Thank you. Great job. First reading of the 2026 board meeting schedule. Dr. Jessup. Yes, thank you. Just presenting this to you now, we will look to represent and then
037approve at next month's meeting. This keeps us on our typical schedule of the second Monday of the month as a regular business meeting, and then the fourth Monday of the month being a work session, except in the months when we have breaks, summer break, spring break, and fall break. So no action at this time, just... putting it out there and seeing if you have any questions. Thank you. State of Schools, Ms. Lee. Yeah, so it's my pleasure to bring to you the State of the Schools, and I'm actually pretty excited that I can use the pointer tonight. So here we go. Okay, thanks. Okay, so let's start by taking a look at school enrollment. The one thing I do want to clarify as we're looking through this and you look at the total enrollment, as
038much as Mr. Hacker and Mr. Ebert would like that to be our total enrollment, that could be a little bit misleading. So that's because this number includes our early childhood numbers and also alpha. So those are not included in our ADM, which is actually October 1st. So just want to clarify that as you look at school enrollment for each of our schools. So just know that our dollars per student come from K through 12. And again, that count day is October 1st. Okay, next slide. And so just to share with you a little bit of our stats with our new enrollments. This year we had 988 new students enrolled as of August 7th, and you can see the breakdown going from pre-K to 9 through 12. We also had 28 new shared residencies, 41 IEPs,
0395 new 504s, and thus far 81 new English language learners. And this slide just gives us a look at elementary by grade level over the last two years. And these numbers. do not include Alpha or Harris Academy. And so if we went back to the other slides, Alpha has 25 students and Harris Academy 91. So these numbers don't include those. So we would see a little bit higher numbers if we included those numbers. Also just side note here, there are 14 students. that are not Not on the chart because they're considered in grade 13. And so they're special ed students. They're anticipated to graduate in the fall. But they can, the students can remain with us until age 22. But again, just keep in mind. And I think what you'll see here based on the
040demographic studies too is that if we did have the Alpha and Harris numbers in here, they would be a little bit higher at the higher grades where we're seeing the growth. So just wanted to point that out to you. And so this slide, pretty straightforward. This gives you the average class sizes for our elementaries. And so here are the class size average goals. So for K through 2, this actually is fun using this pointer. K through 2 class size average goal is 18 to 22 students. Which you can see we're in line with and then Grades three through five class size average goal is 22 to 26 students same thing for Middle school so our target goal is 24 to 28 Students per class and so when you look at the average this is Brownsburg
041elementary or I'm sorry Brownsburg East middle school followed by West and so on respectively And same thing for average class size in high school. This does include our project lead the way courses, so our engineering, our biomedical sciences. And the one thing when you're looking at fine arts and health and PE, keep in mind those class averages are going to be higher. there are more students in those classes and given the space size accommodates those students as well. So you'll see that's why you'll see those higher class averages in those classes. So this takes us to a little bit of information from the Human Resources Department and what Shane mentioned earlier is We've redistributed positions for the 25-26 school year. So there are a total of 11 positions. And so again, the positions were redistributed
042to support our special education and ELL students. And this just gives you overall staffing data. So roughly 57% of our teachers have zero to one year of experience. and the remaining groups have two to 10 plus years of experience. And this year overall, we hired 70 certified staff members. And here's some good data just to show about emergency permits that have been issued by the corporation. So you can just see over the years. This year so far, we've issued, Jody's issued 20 emergency permits. Those are issued for several reasons and it could be teachers just simply completing a teacher program They might be in a transition to teaching program It could be a new teacher in the process of completing all their requirements to go into teaching If a teacher is adding content area to
043their current license And we are so required, we'll send letters to families in title schools if their student has a teacher with an emergency permit. And then just keep in mind, in order for any candidate to be eligible to apply for an emergency permit through the DOE, the individual does have to have a bachelor's degree. I can just think of an example. A couple of years ago, the business department needed a teacher, so they found somebody who came from industry. had a business background and they were able to secure an emergency permit to be able to teach in the business department. So that just gives you an idea of some of the situations that come up. And then the last slide, just we can take a look at enrollment compared to our staffing. So when
044we look at our student enrollment as of 8-8, And we look at the increase of our ADM from last year to this year. So that increase was 1.53%. But if you look at our staffing, that remains at 0%. So while we had an increase in our ADM, we held steady with our certified teaching staff. And then in our support staff, you'll see an increase of 3.3%. administrators as shane mentioned we had two that decreased with the world language and with harris academy with restructuring and so overall we had an increase of 1.5 percent in our total staffing and then i think on that last slide that's it and i'm happy to answer any questions about state of the schools thank you first reading of policies 2640 410 53 72 and 61 10. miss lippy Yes,
045so just want to present these policies to you as a first read. 2600 video surveillance, 4410 seclusion and restraint, 5372 animals in the classroom, 6110 federal grants, and attendance, student attendance. Any questions? Okay, so we will hold on student attendance. Okay, so just presenting those to you as a first read. Questions? Thank you. There are no comments from patrons, so we'll move on to consent items. Dr. Jessup. Thank you. For consent items today, I ask for you to approve the minutes from the July 14th business meeting, approval of claims, superintendent's report, and approval of board policy. Second. Questions, comments? All in favor signify by saying aye. Aye. Opposing, sign. Motion passes. Thank you. Old business. Third reading and recommendation to approve staff handbooks. Ms. Lippe. Yes. So this is the presentation of the third reading
046and approval of staff handbooks. Just to remind you, that includes teacher handbooks, support staff handbook, nutrition services, transportation handbooks, and BCS CPD. Got a motion. So we'll say. Questions, comments? All those in favor, signify by saying aye. Aye. Opposed, same sign. Thank you. Motion passes. Preliminary determination hearing for the 28-32 BCSC project. Mr. Hacker. I believe you'll have to, it will have to be a public hearing. So if you could close the regular meeting and officially open up the public hearing. I'd like to close the regular meeting at this time. Do I have a motion? all the rivers signal thing i regular meeting close and open a public meeting thank you very much so according to indiana code 6 1 1 20 prior to a school corporation entering into any agreement with projects that we
047intend to use debt to pay for we must do two preliminary termination hearings we've actually completed a project hearing back in june on this the tonight and tonight's the first meeting. This was published in the Republican at least 10 days in advance. And so those are all the requirements that we needed to meet in order to have the meeting tonight. And we will have one again in September. So this list should look very very familiar to you again. We had a project hearing on this in June And so one of the things really the main reason that we are taking a look at over the next five years Is because with the up the change in legislation our goal here is to take a look at all the potential project approvals that might be coming
048down the Pipeline here for us all the additional things here For us that we want to try to make sure we get approved And that way we can avoid a construction referendum. And so items on here again are listed by dates. That doesn't necessarily mean that we have to do each of these things that are on this list. Ultimately, each and every year we're going to take a look at assessed value. We will still have to take a look at the impact of Senate Bill one and tax rates on the community and how this relates to our projects here. But essentially these all cover for each of the next five years from starting in 28 through 32. Our bus purchases, our technology equipment, any paving that we might have. roofing that we need to do
049things that i call stuff which is uh oftentimes just things that we're unsure about with equipment and big purchases that might pop up we have eight any hvac replacements we have the operations reimbursement which again we include that typically in our revenue and then typically there's also some other bigger project and so when we look at that we have the east middle school refurbishment that we'd like to do in 2028. In 2029, we include potential Whitelicks Playground as well as refurbishment at Whitelick to just kind of coincide those together. And that would just include all paint, carpet, classrooms, really everything hit. No expansion at those buildings, but just complete renovation as well as in the cafeteria potentially as well. 2030, looking at really all athletic sites have been hit except for baseball. So looking at
050that as well as Eagle, since that is one site, trying to collaborate those in 2030. 2031 looking at Cardinal Delaware Trail refurbishment and in 2032 I don't think yep. That was really pretty much after 2031 thinking all the buildings there will be hit One of the things, as we talked about from the demographic study, is knowing that we don't need elementary number nine, which is kind of nice because that means we don't have to worry about how to staff elementary number nine. What you'll see on these projects is the reinvestment in our current buildings. So really, we have, you know, West has done, we've done some things at Brown, we have the high school, which will be done, and so really a lot of the other elementaries, Lincoln, Reagan, and Crossroads are obviously pretty new.
051But for everything else, that's one of the reasons you'll see those on here is that we're going in and refurbishing. It's not necessarily an addition to. Again, all these projects, if are approved, which there's no approval process tonight, would allow us to do these things without a referendum, which is, again, why we're trying to put all these things on there at once and think about what we really have coming down the pipe for the next five years. And so that is our project list for 28 through 32. We talked about one of the requirements of preliminary termination hearing is talked about the maximum finance terms here and so the maximum total borrowing amount that we anticipate here is 196 and a half million dollars. That's if you add up all those estimates. That's where that's
052what you come up to as well as leaving a little bit left for any cost of issuance when it comes to doing these deals with our financial team. And so that's the maximum borrowing amount. We're setting that with this hearing. This is also set up where we would not look at doing a $196.5 million bond all in one year. We're going to take a look and see what our capacity is and the way that the project approval will be written is that we may... finance this and as a series of bonds all all at once small ones not getting to 196 we just can't go over it but this will allow us the flexibility in order to make sure that we can do everything we need to do but not necessarily impact the community too
053much financially again from a construction referendum standpoint So any bond that we issue will be a 20-year payback issuance and maximum annual lease rental. What that means is the maximum amount that we can add to our debt service in any given year. So we would not go over $35 million payment in one given year. That's different than the overall bond sale, but that's how much debt service payment that we would have and potential estimated maximum project tax rate. This is typically where I would say that this is not going to impact. We would ensure that our tax rate does not increase. And so quite honestly, we are still figuring out exactly what Senate Bill one will do to our tax rate, as especially was look at the assessed valuation again. Right now we are not
054committed. We have not signed any contracts to. We're not obligated to do any of these things. We're just trying to get the approval and flexibility in order to move forward if we can. And so. This is what the finance team has come up with, the potential maximum project tax rate impact. But again, we really don't know what that will look like. We have to look at that each individual year and see what assessed value is doing for us. So again, interest rate has been assumed, I believe, at 6%. On all these bonds as well, that's loaded into this, but these are the maximum financing terms. At this point in time, I'd like to open up this hearing to for anybody that might have questions here on the board or for anyone sitting in the stands
055in the community and happy to answer any questions you might have. Questions? All right. At this time, then, I'd like to close the public hearing and reopen our regular board meeting. Thank you. Thank you. And we'll start with new business. Recommendation to authorize publication of notice to taxpayers for the 26th budget, the school bus replacement plan for years 2026 through 2030, and the capital projects plan for years 2026 through 2028. Mr. Hacker. Great. Me again. So this won't take quite as long. So ultimately, this is the next step in the process. Mr. Ebert and I have reviewed all of our major funds. You've heard the presentation. And ultimately, the next step is just that we... what's called a form three that we will publish that that represents the maximum dollar amount that we would ask
056for on our budget that'll be what's on the form three that'll be published and available in gateway at least 10 days prior to our september board meeting Other items here that we will be advertising and posting are the like said the school bus replacement plan and the capital projects plan We are not going to share those with you at this time. It's ultimately just to receive the approval to advertise at the At the hearing in September you will see what all those look like But just need your approval for advertisement at this point and asking for at this time All those in favor signify by saying aye. Aye. Opposed, same sign. Motion passes. Thank you. Thank you. Superintendent comments. Dr. Jessup. Thank you. Just want to take a minute to thank everybody for the great
057start to the school year. Certainly BCSC PD and Chief Dunning for their work in the getting transportation to run smoothly. It is quite a thing to go from the lovely days of summer when I can be at work in seven minutes to the first few days of school when I get here really early so I can still get here in that short amount of time. But thank you for all that he's done with his team. Thank you certainly to Brett DeGay for all that he did to make sure that we were ready to go. It has been a great start. It is very fun to go into the new finished part of the high school and to see kids in the space and enjoying it. We walked through it for so many times with no
058kids in the building and it's nice to see it. use the way it's supposed to be used. Both our fine arts and our athletic children who participate in those groups are out and are very busy doing all the things that they do to get ready for the seasons and it's certainly great to see that. So just thanks for a great start. Mr. Hale. All right I just want to congratulate again our state champions in the 4x100. That was awesome. It was great to have them there. And welcome back everyone to school and looking forward to our fall events schedule I I want to express appreciation, Mr. Ebert, Mr. Hecker, Ms. Lippe, for answering my questions this week and also for the forethought that always goes into planning ahead to make sure that we're not surprised
059by things as far as the finances are concerned and making sure the framework is in place for whatever is necessary. And being able to, for the seniors to start in the senior academy this year I think is a pretty big deal because that was not the original plan. And I'm not sure that they or most community members realized that that took a huge push. Having the opportunity to be at the BEF breakfast the morning of teacher back to school day and seeing that there were workers in that building and several times before. But the amount of crew that was there putting the finishing touches on at 6 a.m. Those days just to make sure it was ready for students was really impressive. So thank you all for all of your hard work and welcome back
060Essentially echo what Dr. Dixon said. Definitely Mr. Hackerman, Ms. Ebert, Ms. Lippe for the presentations and keeping everybody in the community up to date on what's going on. Dr. Jessup, it was great seeing you in the car riding line at the high school the first couple days, even though my kids wouldn't speak to you when I got out the car. But I will say I cannot wait until November when a member of the Wells household takes one of those parking spots at the high school, so I don't have to get up so early. And good luck to all the... ball sports teams as they get ready to kick off the season. As always, when that time is to me, echo everything. Of course, I have four kids stretched across three buildings this year, so that's
061always kind of a fun thing. But again, welcome back, everybody. Wish you the best of luck. Same. It's a game changer when your kids can drive. So I have three seniors this year, and they were also very excited about being in the senior academy. So thank you guys for everything that you did. Great start to the school year. And just thank you for all the different avenues that yourself and Corey are looking down for cost savings and to figure out how we can manage everything that's coming, the cards that are being dealt to us. So I appreciate everything you guys are doing. I do have a motion to adjourn. So moved. Second. all those in favor signify by saying aye aye motion to adjourn meeting adjourned