001at 7 o'clock. We'll go ahead and rise and say the pledge. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thanks very much for being here. Has there anybody asked to speak to that? There were no requests to speak. See, move right on to matters of the board. going to get a motion to approve the regular board meeting 12 the May 12th 2025 the executive session on May 1225 and the executive session of June 4th for 2025 and commencement May 31st 2025 I move that we approve the minutes of the meetings previously stated second all in favor say I oppose saying on to Mr. claims Mr. today. Uh yes, in your packet are the
002regular payroll and a construction claim. Wrapping up the high school auditorium project down just a little bit left on that balance to finish. Happy to answer any questions you have. Any questions or comments? Going to get a motion to approve the claim Duncan has presented. I move we approve the claims as presented. Second. All in favor say I. I post on to old and unfinished business financial matters. Uh yeah, after the novel I wrote last month, I thought I'd keep this one a little bit higher for you. Um really nothing's changed since the last conversation we had. We'll continue to do what we're doing. Um keep an eye on that state budget as our ADM comes in. Um I would like to take this opportunity to say that um we're we're now two years into
003the comp patrol conversion. If you remember, we went from something that looked like 1980s pong on a screen to a web-based system. Um, and the business office team, uh, Amy Bishop, Amber for, Leah Banker, continues to really max out the capabilities of that program. Um, they're adding a lot of great value there. We're going to roll out competings. So, we're actually going to be able to to have um connection to the building level treasures through that system. Um, and we're actually going to get rid of the old triplicate carbon copy PO system and move to an electronic requisition system. So, um, and that's just something that's that's available to us in this new system that wasn't in the old and and they've really kind of taken that bull by the horns. Um, on, for example,
004on accounts payable, we're down to writing maybe a third of the checks we used to. We're using a lot more electronic payments. Um, our vendors like it, we like it. a lot less, you know, stuff going out in the mail, a lot less chance for fraud. So, so they've done a really outstanding job and I just want to make sure that they were committed before. Happy to answer any questions you have about the financial reports, but like I said, they're very similar to what was talked about last month. Mr. Day, if you would add a little bit about the curricular materials this year, which is a little unique for us. Oh, sure. We talked about this a little bit last month, but yes, it is unique. Um, if you look on page two of three,
005the uh estimated education fund, I have added a curricular resource expense line item and I've added a curricular resource um revenue line item. This is a year where we adopted English um curriculum for K through 8. Yeah, K through eight. Um it's expensive. In the past, we would have we would put that into our curricular resource or what we used to call the textbook rental fund uh fund 900 and pay that back over a series of years um through textbook fees and money from the state. Now, we we're buying this all up front and we're not getting that amount of revenue from the state. As you can see, we're projected to get about $330,000 in revenue from the state to offset a million dollar expenditure. So, we're going to have to carry that through cash
006balance and in our education fund and hopefully make it up in the years where we don't adopt. Um, that's going to probably change the cadence of how we do adoptions. We'll probably spend a little bit longer using curriculum than we have in the past. Um, we're going to have to be smart about the, you know, what we're buying and how we're buying it and the programs we're using. Thank you. Was there any assistance when we bought that curriculum since it was state approved for procuring it? I could tell by your spots the answer. Great question, but no. No, no, there there really wasn't. Um, you know, the hope is that, you know, having a state approved list of curriculum that we can slow down our vetting process or sorry, minimize our vetting process, which isn't
007necessarily expense to us other than time. Um, you know, and hopefully by having some some publicly known chosen vendors that are approved across the state, those people know that they're competing and that they're going to sharpen their pencil and and and we do that already. You know, we we push back. We talk about, you know, some of the things that, you know, sometimes in the past they included and they're not including this time. They want charges for us. So, we push back on that or we talk about the number of of classroom sets we buy and, you know, we're always looking to to squeeze that number as much as we can. Um the reality is is is even if you shorten up the vetting process, it's still important to to get your teachers, your administrators,
008the people who are going to be implementing that curriculum in and talking about it. And then we also also have the public um viewing period that's 30 45 days where we have to have it available. So there's not a lot of room to cut out of it, but you know hopefully that'll be the only thing. the fact that it's state approved. I mean, we've had state approved other things. Um, as you may know that the state loves to do unfunded mandates and this got to be one of them. Anything else? All right, we'll move on to um instructional report. Mr. Got a hodgepodge of of items in the instructional report and I'm going to ask Mr. Marine to to start with celebration there. Round two of three I I read uh administrations occurred beginning on
009May 12th. So we had an additional 14 third graders pass that line and 42 second graders pass that line. So um we are currently sitting at probably the all-time highest we've ever had in those uh results right now. Ending the school year definitely and then we'll see where we're at after the the summer school. We have summer school going on currently right now. Uh and we'll have the remaining third graders will uh they'll take the the their third try of the test at the end of this week actually. So how many are left on the third graders? Uh we have 26. Okay. Indeed. Very very happy about those results right now. Uh the next piece was I learn. We also our students in three grades three through eight uh participate in uh iLearn starting on
010in April. Those results are are out now not for public knowledge yet but um our students have their individual scores. So we are looking at those for strengths and weaknesses and we'll continue to evaluate those. uh we have already identified some initial uh areas that we want to improve upon. I we should have more on on those results in July and I uh third piece was just the um announcement of our e-learning days for next school year. Uh I think these are corresponding dates from this school year. So September 9th, November 4th, and April 7th. Uh we've found that spreading those out throughout the school year helps us with some trainings at PD. So uh we're just um planning on having those e-learning days for next year as well. Three three days, right? And uh
0112025 2025 school start times. Uh since we are changing uh our fourth graders are remaining in the elementary schools next school year, we uh Mr. Gray, our transportation uh director, wanted to look at maximizing our bus routes, being more efficient with some students as we transport students around the district. So, uh we made some small tweaks to some start times, and it's really just like a 10 or 15 minute start time where we've shifted one school and back down another school so that we don't have, you know, 250 students waiting on a bus where we could just transport 100 students to make that more efficient. So, um, we are making those tweaks to start next week. Should have those for you specific times next month. But again, the whole idea is to have kids waiting
012less amount of time on buses or at a school to be picked up. Makes sense. And the last one was the human sexuality curriculum. On that ask to speak to that one. Yay. sound awesome. Uh there was some new law that passed um that's requiring some change in the teaching of human sexuality. In your report, I outlined some of those changes. One of the biggest changes that this this board has to approve all materials and curriculum that will be taught in human sexuality. We do that um in fifth uh fifth grade through 12th grade. Um, we do invite a company in to help us with that. It's Health Ed Pros in fifth and sixth grade. Um, and then it is Life Choices for our, uh, 8th grade and then our high school kids. So, um,
013in your packets and in your materials, you have videos to watch. One of the laws and and Dr. Wayne, I'm sure you'll need to watch this. She won't know anything about it. But the requirements are that there is at least a threeinut highdefinition ultrasound of a fetus development from uh fertilization through delivery. So good h happy watching on that one. And then um also some pictures of the same kinds of things that show the development of reproductive organs, brain, heart, liver, etc. So, our companies do follow all of those rules. Um, and they have shared those materials. Um, and those will be the only materials that will be used to teach human sexuality at school. Um, so I'll ask that next month when we come back, you will have reviewed all of those materials and
014videos. And I won't ask for a book report or anything, but if you could uh be prepared to either um vote to approve those materials or not, then we'll be able to move forward. Um the other change has to do with the notice that we give parents. Um we have always used an opt out form. So if you don't want your child to participate, you need to let us know. Um it now requires that we have an optin and opt out. So notice will go home. Parents will have 21 days to respond whether the child should opt in or out of this instruction. If they don't respond anything, we'll send a second notice. they'll have 10 days to respond to that at the now it'll be 31 days if they've responded in no way then
015the child will participate in the instruction um and those will be sent home via parent square for parents to respond. So, as you can tell, the Senate Enrolled Act 442 does require us to make a few changes um both in the way that we communicate with families and enhancing some of the materials that we've used. We did have a sitdown meeting with one of the providers just to ensure that they were up to speed on this. Um we feel pretty good about moving forward. Those links are there for your your review and certainly we're happy to take any questions about those. The other change is we have to let the parents know in the notice whether the teacher of the class will be a male or a female and whether the students will be unified
016or separated into gender alike groups. So we'll bring that back to you next month. Thank you. One other item on school extra one on the next page. I'll stay up in case you need me on that one. Certainly, as we've had conversations about the need in our f and the need in our community for preschool. We've told you all along we've had quite a wait list this year despite our efforts to open more classrooms. Mrs. Cinci has been working with those families that we have 61 people in that currently. We're going to go ahead and open two classrooms, additional classrooms that'll take us from 8 to 10. So, we'll be able to hopefully have an impact on that waiting list. will be reaching out to those families. Again, one at Weston and an additional classroom
017at JB Stevens next year to take care of that need. Um, happy to take any questions you have about that. But again, the whole goal is to to better meet that need. Any questions? I would be curious that what our preschool to kindergarten enrollment percentages. I'm sure it's not 100% just for different things, but maybe for next month. I'd just be curious what that Yeah, we we could certainly pull that. We can definitely work on that. We keep track of anyone that doesn't return to the district for kindergarten and the reason why if they'll tell us. So, I can definitely provide that to the team to share. But just be curious. The whole goal is we want to make sure that kids are kindergarten ready to the best of our ability to support that need,
018thus increasing th those classrooms. And I do think it has helped us attract some students to the corporation. It's certainly our goal to retain them. That's all we have in the instructional report. Thank you. We'll move on to construction project updates. This is pretty small in terms of what was provided this week. Unfortunately, I don't have anything new to add in terms of our west property, the Greenfield Center High School project, the West project, the tennis courts. Uh we just had a really wet May and it's been hard to to get the contractors out here to start moving dirt. We do anticipate that happening here any day. The second piece that we put in behind the scenes on the tennis courts, we are getting submitts from contractors and you know approving you know brick samples
019and asphalt you know all the stuff that has to happen behind the scenes to make it happen. So it's not like we're doing nothing. We're just not doing anything cool that we can see. Nothing that you can see anyway. Let's be honest. So we're not doing the exciting. Second piece I had there was the Green Meadows child care facility. As we've continued to work with the city of Greenfield and get our permits, things are progressing really quickly. Those pictures really show you the work that's been done. This was about a week ago on the exterior. So you're going to see a lot a lot of the windows, the roof work, the sidewalks, the new doors, windows. You're also seeing in those pictures the the drywall was delivered. And as Mr. Dave mentioned to me earlier
020today that that work was done in just a couple days. So it is taking shape. Should be ready to go by the end of July. That's good. Kind of construction project adjacent and and didn't think to put it in this report. We have started on on some painting and some repairs, you know, addressing some needs in the buildings as we move classrooms back, you know, fourth grade classrooms back from the intermediate school to the elementary school or I guess two. Um and and then we also started the moving process tonight. Thanks. Happy to take any questions about construction. We're good. Move on to uh other Frost property. Okay, this is one on the Frost property that we bought. And I've given you quite a history here. It's just so hard to to believe that we
021purchased that in December of 2018, so six and a half years ago. And certainly we wrote that contract in a way that allowed the Frost family to to live there. Um, we do know, as I put in there, uh, Mrs. Frost passed away on June 25th of 2024. They had an addendum in that contract that allowed them to the family to utilize that property for 6 months and they could request an additional 6 months. That takes us to June 25th of 2025. That's coming up in two weeks. The current contract is moot as to what happens after that point. Chad Frost, who is the executive of the estate, has reached out to to me to tell me that they would like some additional time as they're trying to to run some auctions to remove some
022things from from the outbuildings and the house. I did have an opportunity to tour the facility, the facilities that are over there, and recognize that there are a number of items there. What you're seeing for me is a a recommendation for the board to take some action. So I I can communicate to the Frost family. They had asked about the potential to rent some of the the space from us in this interim period of time. Again, seeing everything that was there, I understand why that might still be a need. I've made a recommendation here to set a rate at $500 a day. While looking at that second point there, giving them the opportunity to to wave that fee. If they would have everything gone by the end of August, just doing some simple math there.
023If they have every if they're still there on September 1st, that'd be 66 days. That would be a charge of $33,000. It'd be my recommendation that the board charge that rate for every day after September 1st as well. Recognizing that we have really no limitations on what we can do on that facility. I would not want to demolish any building since they have personal property in there. in terms of adjustments we may want to make on that property. We've been pretty slow to make some athletic improvements over there recognizing that the family was there, but there are certainly a lot of foliage, shrubbage, trees, and fencing, other things that we might want to alter in that interim period of time. Obviously, working with the family, that's simply a recommendation. Technically, the board needs to really
024authorize Mr. Straw and need to to move forward with this. Mr. Straw, is there anything you'd like to add to that? One thing I thought about really is we probably need to the board's motion to do this, assuming you would need to authorize me to file a claim and then estate this $500 a day. we file a claim and we have, you know, we have what's necessary to act against the estate if we need to. Yeah. I we wrote this in such a way that I think was was very uh friendly to the family. It's been six and a half years. We've we've not walked on that property even uh really since we we negotiated that. I think in good faith I'd like to work with him a little bit, but at some point we're
025going to need to move forward. We do have some plans to to do some things on that property. Sure. And it it's my understanding the buildings remain not just that we plan to use some of those buildings in this interim period. Definitely. I mean, we we've talked about some things we'd like to do on that property long term. Until that time when we would make some improvements there, we definitely could use the garages, uh the airplane hangers. When we think about many of the the groups that we have at the high school, maintenance team, transportation, there are a lot of things we could utilize that space for. And technically, the board has purchased that. Anything else? Yep. Can I get a motion to approve the rental rate as proposed and authorize Dr. own straw to
026finalize the agreement between Chad Frost and the ex the executive of the Frost Estate and the board and give authorization to Dan Straw to file a claim with this state. I'll make a motion to authorize Mr. Straw to file a claim to the estate as well as approve the rental rate as proposed and give Dr. Olan and Mr. Straw approval to finalize an agreement with the executive of the estate, Chad Frost. Can I get a second? I'll second. All in favor say I. I. Oppose. Say. Okay. We'll move forward with that. Thank you. On to new business business information. Uh yes, we have two donations this month. The first is for Harris Elementary School who received a donation of $825 from an anonymous donor for each student to have a snow cone on the last
027day of school. Uh the corporation food service department received a don donation of $525.25 25 cents from the Friends for Jessica Foundation to cover outstanding student meal account balances at Eden Elementary School and Maxwell Community School. I ask that the school board approves the grants and donations as presented. The amount of these opportunities is $1,35025. Can I get a motion to approve the donations and as presented in the amount of $1,35025? I move that. I move that we approve the grants. Okay, get a second. Second. All in favor say I. I. I. All oppose. Same. Thank you. On to budget 2026. Yes. Uh included in the packet this month is our budget calendar and this is the first step to working through the 2026 budget. Um as you know, there's lots of moving parts and
028pieces in this. Um we're going to be doing a lot of work to try to gather the information to keep you guys up to date on what this budget's going to to how it's going to change and what it's going to mean. Um, I do have one change in the proposed budget or proposed calendar. October 22nd is apparently a Wednesday. Um, so that actually is October 20th. That'd be the Monday after fall break, which is traditionally when we've moved that um moved that October board meeting. So, it falls outside of break. Um, I have to adjust this in any way that you want. Uh we do have some hard deadlines there at the end of October and November in order to qualify our budget for state approval. Just anformational item for you. Then you're thinking,
029have we gotten those dates from the state or is that just an assumption based on past years? No, we we actually got the budget calendar about two and a half, three weeks ago via email. I'm always quick to push that over to Mr. uh Mr. Day to see that we get those in there. I have another one on technology respon the technology responsible use policy. Yeah, that's our our next one in there. This is one we do on an annual basis. This is to allow us to continue to receive federal dollars. As I referenced her, I did not put the the board policy A300 in the the board package. So, I gave you a hard copy of that. It's one that you had approved in 2024. And then the other piece there is just some
030information about Linewise, which is a SIPA compliant web filter. Um, working with Mr. Thompson on that. He did put a little bit of a a summary of what Linewise does. Mr. Thompson, is there anything you want to add about that? No real change. No real change. Same everything same as last year. We just need approval every year. So, if no questions, that'd be my recommendation. Yeah. Can I get a motion? The board approves the renewal of the SIPA. Make a motion. We approve the renewal of the SIPA compliant web filter through W line wise. Second. All in favor say I. I oppose. On to out of state overnight field trips. Just have a couple of those. We have the blue fusion dance team. Coach Kayley Bowman requested to take the team to Ball State next
031month, July 8th through the 11th to the National Dance Alliance Camp. And then from the junior high school cheer team, we have Coach Amanda Shinowski requesting to travel to IU Bloomington July 11th through 13th for the cheer camp. These sponsors understand the expectations we have for overnight field trips. I have no uh comments about making that recommendation. You have no questions, comments. going to get approval of these overnight field trips as presented. I'll make a motion we approve these field trips as presented. Second. All in favor say I. I say to professional services. Giving you a a history really of the work that we've been doing over the last 16 17 months as we we've looked at those three questions. What can we do to have more effective, efficient space for preschool? Looking at serving
032our students in grades four through six. Is there a better way for us to do that both during the day, co-curricular and extracurricular? And then that third goal that we've really been pushing out there, are there some operational efficiencies that we can achieve as a corporation? Certainly, we've looked at corporations that are similar to us with 4,200 students, you know, having eight schools being pretty unusual. Certainly, our K3 structure was unusual. A couple months ago, we made that decision to push our fourth grade students back to the elementary schools because, let's face it, we have a lot of space for that. Um, just looking at where we've been with our enrollment since 2011, we've had a subtle decrease to the point that it's created that. We've looked at the the support of administrator assistance, Dr.
033McKibben higher achievement and we've had some initial information shared with us from Lancer and Associates. Looking at all that information, we've really come to the conclusion that we feel like we can be more efficient with the use of our facilities while also meeting that need for preschool. You're seeing a recommendation from me here to repurpose Weston Elementary School as a a preschool early childhood center. thus uh taking us from four elementary schools to to three. That idea of combining our intermediate schools into one setting. Uh something we feel like we can do as well uh with the classroom space that we have with just a a few adjustments. Feel like we can accomplish these three goals, allow us to save well over a million dollars a year in doing that personnel cost, not to mention
034some of the savings on the operations side. What I'm seeking permission this evening is to formalize a relationship with Lancern Associates that we can continue to investigate those options to see what those costs would be for us. We know what we can realize on the staffing side. Just would like to to really get a a closer look at what those fees would be to accomplish those goals that we've talked about in this setting. we've talked about in our our work sessions as well. So just looking for that that next step. Any comments or questions for Dr. I get a motion then to approve the authorization of Dr. to enter the professional service contract with answer and associates to create plans for your purpose and existing elementary school for an early childhood center to consolidate the
035two intermediate schools into one school. Make a motion to authorize Dr. to enter into that professional contract with Lancer and Associates to start looking at and creating plans to repurpose existing elementary school and looking at combining the two intermediate schools in one. All in favor say I. I. Thank you. Thank you to personal matters contract recommendation the designation leaves and retirements. We have a certified recommendation for Garrett Gizki Gizuki or Coach G. Uh I'm going to introduce here in just a minute. We also have certified resignations from Marissa Combmes, Brady Daniels, Andrea Growner, Victoria Martin, Melinda Penner, Haley Reynolds. It' be my request that the board approve the personnel report, provide us with the opportunity to hire as needed for the 2526 school year, and of course, we to bring those uh employees to you
036at the next regular schedule board meeting. Yeah. Can I get a motion to approve the personnel report as presented? I move that we approve the personnel report as presented. Okay, I get a second. I'll second. All say I say we would like to go ahead and make that introduction, Mr. Wall. Sure. Thanks, Dr. Roland. Uh, it's my pleasure to introduce Coach G. Garrett Gizaki, uh, who's joining us from Christmas Addicts High School. So, uh, Garrett is has his teaching schedule is kind of a unique schedule for us. is going to have a combination of learning lab and some health and PE sections and really excited about his special ed background. Know that he's uniquely qualified to really help us in the learning lab. So, uh obviously we mentioned the coaching piece as well. Um he's
037going to be a member of Coach Weer's staff and he's already had a busy summer, busy few weeks here, uh getting things rolling with the uh new coaching staff. But um really thrilled to have um Garrett join us and he was truly the best available educator out there for kind of a unique schedule. So glad to have him with us. Welcome a [Applause] to recommendations for cancellations. Do you have a cancellation of a teacher contract to recommend to for Marty Dudley? And I've put the the dates in there when that was delivered. No meeting was requested and so I'm asking you to move forward with that cancellation this evening. Yeah. Can I get a recommend or a motion to cancel the teacher contract of Marty Dudley? Make a motion to cancel the teaching contract of
038Marty Dudley effective the end of the 2425 contract. Second. All in favor say I. I. Thank you. You have anything else? No other business for you this evening. On to uh important dates. Regular school board meeting Monday, July 14th. Here uh future topic agenda. It would be the health service annual report. We don't have anything else. Can I get a motion to adjourn? I move we second. All in favor say I. I. Opposed. Thanks everyone. Have a good night.