Methuen School Committee 9-16-2025

001[Music] Good evening. The school committee special session of September 16, 2025 will now come to order. This meeting is being recorded and will be made available for viewing on the Mthuan public schools website. Secretary, will you please call the role? Member Donovan >> present. >> Member Wlette >> here. >> Member Keegan >> present. >> Uh, member Shabilia present. Member Maxwell >> present. >> And member Daglio is absent and the mayor is absent. >> May I have a motion and a second to accept the agenda for September 16, 2025 as presented? >> So moved. >> Second. >> Motion by member Shibilia. Second by member Wulette. Uh, any discussion? Oh. Um, and a vote. All in favor? I >> I >> The eyes have it. Um, please rise for the flag salute. >> I pledge allegiance to

002the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Um, is there anyone here for public participation? >> No. All right. Um, at this time, we will close the public participation portion of this meeting. If you cannot make the meeting in person for public participation, you can send an email to Martha Soroyce at maismthuan.k12.mma. us before 3 p.m. on the day of the school committee meeting. Um, MASC policy review. Member Shabilia, the chairperson of the policy subcommittee, would you please start the discussion with reviewing the letter from MASC field director Alicia Malin and then continuing with each section? >> I'll help you if you need. >> You'll help me with that? >> Yeah. >> Perfect. Thank you. Um,

003so do you want me to read the letter? >> I think it's I think what's important because this is just very new, right? And it has been um the subcommittee and I have been doing this for the past four months or so, five months. Um, so the letter from Alicia Min, our field rep, just I hope you all were able to read that to understand what we've been working on, how this should go. And so we just want to summarize that understanding that again tonight might be a little uh we just you know a little um testing this out and trying to figure out uh motions and things like that. We'll do our best. Um but the whole point of tonight is you have a I'll just do this. So you have a a copy

004with changes which was sort of a red, blue and black copy which was what we the subcommittee uh used when we met with Alicia to go through like where did we not have a policy at all where we had one from 1972 uh where we had one but it just wasn't updated yet. Um and so you can see the changes. So there's a lot in here that really just needed to be one accepted because we never had one. Um so there were discussions on the subcommittee level about like it makes sense because we don't have one a policy of this nature. Uh some that were just uh like grammatical changes or title changes to fit methanum public schools or um you know minor edits that didn't change the intent of the policy that we accepted.

005And then some had some major revisions. Right? There were some conversations that we had that were really productive on the subcommittee about um you know things that were very specific uh to Mthuan some things that were very new that we talked about that uh we incorporated with maybe the MASC policy but made it more detailed. Um so you'll see that in the red lines uh that that she has in the changed copy. So you have two copies in front of you. the change with the revision. So, you can see where the subcommittee landed with what we believe. And I say we uh because I'm not a voting member of this, but I was involved in all of these meetings. Uh it was it was great to be involved in all these meetings. There was a

006lot here and there's a lot here to process. Um, but to actually have a updated systematic policy sections when we're done with this is going to be remarkable. So it and we continue to work. So this subcommittee, member Maxwell, member Shabilia, and member Keegan and I meet with Alicia. Uh, I think with the exception of last week, we've been meeting almost every week now since August. We had sort of a few weeks break there in in July, but we're meeting every week via Zoom to go over these. Our hope is that by December, we have every section completed and and voted in full with a whole new policy manual from the school committee. That's our goal. I think we're on target, right, to meet our goal. I think she thinks we're on target to meet

007our goal. Um so the way this is uh the way she recommended is that we bring sections at a time to the whole committee when the subcommittee feels we have the clean copy and we're ready to go um for voting and discussion. So that's what we have tonight. We have four sections pretty meaty sections um to vote tonight as a first read and discuss obviously. Okay. So, there's going to be a discussion and a first read vote uh which we have on the script. The the other nuanced part of this is that the motion will be very specific. It's the second to last paragraph on Alicia's memo that we are voting these in form. That is the actual language we have to use. meaning that we're voting them by sections, but the whole thing is

008not take effect until all of the sections have been voted in and everything turns over on the same date, whatever date that is by the vote of the committee. We're all good. I hope I explained that well enough if there's anybody watching tonight. But um so again, we've never done this before. So, you know, this is just I think also a little historic that we will have a full and updated policy manual hopefully by December. So, it's been a long process but um a very good process. All right. I think yeah. >> Oh, I don't know if you can you have to go through the chair. I'm sorry. I don't think I can answer a question. >> Um no, I forget what the question. >> Oh, I'm so sorry. Um, oh, is there is there

009a first read and a second read for these? >> Yeah. Okay. >> So, I think what we're going to do is, if I remember correctly, and we'll check with Alicia tomorrow when we meet, is uh we'll do a first read and then when we bring another set for a first read, we'll do a second read for the first set. So, we're not having special meetings for first read, second read, but we're adding the second read if we know that it's a second read and we don't have any changes or we agree with the amendments. We'll do the vote first, second read. That is our policy to do a first read and second read of any new policies. And we'll do the same thing. It'll be a second read in form. So, we'll have the first

010four sections done and hopefully the next meeting we do like this, we'll have the next sections that are in ready to be actually presented to the whole committee. So, I know we scheduled this one uh but you know there there this is probably a good idea to do again for the next round of policies sections uh because it is a lot and to put this on a regular agenda. I wholeheartedly agree. Member Maxwell had brought that up. Subcommittee agreed this probably makes more sense to not just put one section on a regular meeting but to have a focused conversation about this like this and go forward. Okay. >> Are we Yeah. Are we good? You guys ready to dive in? >> Question through the chair. Um, in terms of open meaning law when we're talking

011about the policies, we're going to be uh adopting entirely new policies. We're going to be expuning existing policies >> at the end. we're going to have at, you know, so when we go through the the policies, should we be doing it one item at a time even though we're going to approve the section because of the fact that we're expuning existing policy. We're going to be adopting entirely new policy and we're going to be modifying either substantially or a minor uh you know modification uh policy. So we do should be doing a peace meal I would think. >> So that wasn't what Alicia recommended. So Alicia recommended >> we do it by So So this is where it might get a little we have to decide which ones we're going to talk about that we

012do by section. If if there are one or two that we are going to pull out because we want to have a conversation or we have to maybe think about, we pull those out. So, we would actually vote the whole section with the exception of she said we would add that language. That was something that we had asked her at the last meeting and I confirmed with her uh in an email like are we sure we're doing this right? Um so that's what she had advised. That's what uh I guess other districts have done. just you're going to we're going to vote it in its entirety with the exception of the ones we want to pull out to have further discussion but but we shouldn't be holding up all the ones that we agreed to

013uh that have been posted for over a week now very publicly uh so we shouldn't have any issues there so I just that's what she recommended if the subcommittee has any other thoughts >> member willlette I think the intent is I mean I have a lot of questions and a lot of >> Yeah. So the intent was to do them put them together in this packet approve them to form and then once we have the entire manual together it's essentially repeal and replace. >> So it all comes down as one chunk and it all goes up as one chunk. >> Right. I'm just concerned is that this is like an omnibus format and in the past if we've we done it peace meal we analyzed each policy on it on its merits and we did

014up or down votes. So in terms of open meeting concerns are we in the right by taking it up by section >> your MAS field rep told us to do it this way. So >> it's never been contested before that we have had no concerns at all. >> She explained it pretty clearly to us that this is how >> this is why you have the subcommittee so that they can prepare it, discuss it, edit it and bring it to the whole committee as here's where we stand as a whole committee to the whole committee has to vote it. >> Am I am I misrepresenting what Alicia? >> That's the way I understood it. >> Okay. >> I misunderstood Okay. >> I thought we were going section by section. >> I thought we were going section

015by section and as a committee we were, you know, making I mean there are a lot of policies in here that need review by the committee and and wording needs to be changed by the entire committee. So, I just assumed we were going one by one. It's kind of disappointing that everybody's not here, but I think that this is huge. I think this is important. I think this shapes the direction of where the schools are going to go and to to approve it by section. I I'm going to have to go no and hope we can >> Well, we are going to go discuss it again. We are still going to go one by one discuss, but you're going to vote the whole section as a whole. I'm not saying there's not going to be

016Yeah. >> So, you'll still go one by one to discuss? >> Yeah, we're going to go through it because you I mean the sections are big, which is why we're here tonight, right? The sections are big. make sure the subcommittee should be able to explain the conversation we had. Yes, we adopt it. The whole point of a subcommittee is not for the whole committee of seven to have to have the same repeat discussion that we've had over, you know, 12 hours of meetings tonight, right? That's the whole point of having the subcommittee. So, so yeah, I don't think we're not going to talk about each one. That's why you're going to motion and then open for discussion. >> That was again uh through the chair. Uh that was my concern is that we're we're going

017into like new territory >> and I've always been a big proponent of open meeting law of doing it by by procedure and again like in the past even if we had certain new business items we would take the policy one by one and again we're either adopting an entirely new policy or we're expuning an existing policy or we're significantly modifying a policy or just making minor edits to a policy. So that I wanted to make sure we're on record that we have no problems reviewing it, discussing it, but when we have a section section A, section B, section C, section D, >> that based on open meeting law and based on feedback from our association, the process that we're going to undertake will not incur an open meeting law violation. >> Okay, that's all. Okay.

018>> And again, I'll keep I'll keep careful enough records. This is obviously being recorded. So when we do the minutes too, we can say like first policy AB, right? And then what's the discussion? We just have to open that discussion and we'll go through each one. There won't you know for some there won't be any discussion and for some there might be other you know part. >> So I think first >> member Keegan we need to make a motion >> um >> to approve to form section A so we can have the discussion. >> So moved. second. >> All right. So, I guess I'm I'm leading this conversation. All right. Um, so we'll start with file AA. Uh, for those playing along at home, >> did you just do a >> motion? >> And who

019motioned? >> I did. And remember seconded it go. >> I second. I motioned. You can't motion. You're the chair. >> You're the chair. >> Oh, >> didn't realize I was >> Who motioned? >> Okay. Well, >> got it. >> You'll For those playing along at home, in the top right hand corner, you're going to see file and then there's a letter code. Those letter codes are designated by designated by the Massachusetts Association of School Committees to uh comply with their policy format and structure. So when we reference policies, that's what I'll be referring to. So we start with file AA, which is the school district legal status. Uh nothing on this changes except uh some updates. Uh you'll see here they changed system to district and we added Mthuan because it actually didn't say Mthuan

020in the document. Is there any question, comment or feedback for AA? >> Just quick one. Um in it it says every town shall maintain a sufficient number of schools. Is that I mean what is a sufficient number of schools? >> I have enough schools to fit all my kids. >> Okay. So it doesn't need to have a specific >> law. I've never heard of that. Like we just we can't have like you know double classes and double busing probably and things like that. So >> yeah, I don't think I would have a definite. Yeah. Um so you'll also notice down below father in the documents there are legal references there are c cross references to where it connects to different policies throughout the packet there are some historical notes and then there are sources uh

021whether it's masc or a methan only policy so that is aa then we go to a the people and their school district again this is an update from MASC uh we changed they changed citizens to residents and there were no material changes to this document. >> Maxwell >> um I just want to make sure I mean I like this policy. I know that this isn't one of our current policies and we're just um adopting it. I do I do like it. I just want to bring the attention to um I just want to bring the attention to it and kind of focus everything on on this. You know, there are there's a lot in here that says it'll be uh residents will be urged to bring their aspirations and feelings about their public schools to

022the attention of this body. It believes that decision-making control over the students learning should be in the hands of the local residents as much as possible. And I just want to make sure that if we are adopting this policy, we believe in this policy and we're going to stick to it. >> So I'm not sure how this works. Like is this a open conversation? >> Yeah, it just >> can I respond to that or >> Yeah, I don't I mean >> All right. So >> regular school committee meeting. So and it's discussion, right? So that's what I'm seeing happening now. And I'm just checking I'm making some notes for my own minutes. So, >> while I agree, I think these are things that we're already doing and I think we need to remember that these

023are these are blanket statements and I think that not only this body, but a lot of bodies that I've noticed in my observation of other school committees since joining is there's a a a focus on a smaller percentage to represent the larger percentage and I don't want that to get lost in this. Um, I agree parents should be advocating. I mean, we should be voicing people should be coming to us with their concerns and I think as a a body overall we do support this. >> So, I mean, I have no problem with that. >> Anyone else? >> I'm just going to mention it. What was the rationale for having uh residents instead of citizens? >> Because they are the residents of Mthuan. >> Same way we have a residency policy. >> We don't have

024a citizen policy. >> Why the change? Because we've always educated citizens in our schools. >> So I will explain what I understand, but I'll defer to Dr. Kang to fill in any blanks. My understanding is we have to educate the residents of Methuan. >> I my that's what and going through all of this is what I've learned. I mean as far as citizen versus non-citizen if someone is living here in our community in our zip code is our responsibility to educate them as a school district. That's my understanding. And that's throughout all of their policies they did this. >> Okay. So, and that's the federal law anyways that we have to abide by. >> Yeah. All right. I just needed that explanation. Thank you. >> So, moving on to a file AC. This was a

025our non-discrimination and harassment policy. Uh MASC recommended removing this and replacing it. If you flip again to the new one, um this is their suggested policy. Uh essentially word for word we changed and put Mthuan in there. This is directly from MASC with all the legal references and cross cross references uh for reference. Keep in mind that most of this does come from all of those legal references. Anybody? >> Maxwell. >> Um, a couple things. So, one is just a grammatical thing that that has to be capitalized. two um where it says MPS for otherwise discriminated against individuals the base of race, sex, color, sexual orientation, gender identity, religion, disability, age, genetic information. Um I mean where does sexual orientation and gender identity fit into this? >> I'm pretty sure that's covered under, >> you

026know, where it says race, color, sex. Why why does why does a Why does a preference need I I just don't understand. >> I'm I'm I'm pretty sure and we can check that's absolutely a legal reference >> from Title 9 >> from one of these. I don't know which one. I can check. >> Yeah. Okay. Can we >> But that language is lifted from one of the laws. >> Uh I think it's not title nine, but we still have a state law that has that language. I got to check. >> So, we have to abide by the state law. >> Okay. >> Regardless of how we >> personally feel on the situation. It's not in reference to Title 9. I know that. But there is a Supreme Court decision that does have protections. And also

027um there is a note uh based on January 2025. We're reverting back to the 2022 policy after the federal court ruling on Title 9. So, we're updating the policies based on prior action of the school committee. So, hopefully that and I think the the Massachusetts um family institute also makes reference that even an executive order, the current one from the president of United States would not be applied because we are still under state law. >> Um, so that's the reference. I believe we could have our legal counsel check that out. I think that's the case. pinned that one for next time. I'll >> Yeah, I think that is the case still. >> I got a system now. I'm good over here. >> All right. Any other comments on AC >> ACR uh non-discrimination policy including

028harassment and retaliation? This is an MASC uh draft policy replacing I believe the policy that Mthuman had on file. Um there are some blanks here. You'll notice under resources that need to be filled in name, position, address, and phone number. Uh I assume, Dr. Kong, these will be updated prior to posting. >> I'll I'll actually update it for the second read. >> Okay. >> Um can I just say something? Um as far as name, position, I think we should put position, not name. >> Correct. I would we would never put name of a person. It's always going to be position at this point as the names will change. Yep. For sure. Thank you. Anything on ACR? >> That was it. >> ACA, non-discrimination on the basis of sex. Um, this one I believe we did

029not have historically. >> I know there's no note on here for this particular one as there was on other ones, >> but if memory serves, >> yeah, they recommend only. It's an MASC only one. So it's they recommended adoption. This isn't something that we would have to have >> a subcommittee policy agreed to have it. >> So yeah, this is an MASC policy that we didn't have that they recommend that the districts have. >> Y >> feedback on ACA. I would not does not the school committee in accordance with title in the educational programs and activities. I don't see how this I don't see I don't see the relevant >> I don't see why this would be a policy. So this is our policy for non-discrimination on the basis of sex. >> We already have

030a non-discrimination that includes sex. >> We do. >> So why would we need a second one? >> There are several places in this document and as you know from other documents we've done even since this section of the the packet was completed that are simply duplicative in nature. And I think we raised that with Alicia and she said that that was all by design. And I, you know, I'll defer to member Keegan or Dr. Kuang. I know you guys were both in the meetings. I'm not I'm not sure. I mean, definitely not my area of expertise on policies, but I'm not sure. >> Again, we didn't have one. They recommend this. This is a policy that MAS C uses and recommends to districts. >> Well, keep in mind that this policy also designates the school

031committee to have the district title N compliance officer as well as other things. So this is this is not just a simple >> this line is already stated in the last paragraph issue. >> Again I don't know if we need to go through our legal counsel on it but title nine uh I don't think agenda identity is part of uh title nine. It might be in a supreme court case of workplace but uh I would rather have that looked at. And then also if we're referencing the state law, we should be probably referencing and not invoking title nine. But that's just my >> I but not in the title nine. >> We get a clarification on that. >> So we flagged that for reference to >> Yep. I got all three. Uh then we have

032ACAB which was our old harassment policy which was uh wildly out of date. Is that the one? Oh no, this one is not the one out of date. Um was covered. And then we get on to ACAB the updated version sexual harassment which is the draft policy from MASC. You'll see that there there are no changes to their template document other than the insertion of methylan any comment going once going twice. All right, we will move on to >> um sorry, one question. The students and employees and each parent and guardian shall sign that they received and understand this policy. >> Yeah. >> And these go in the handbook. So that would be with a >> Okay. So some of these right when this is we actually I'm not sure we talked about that here

033but this might be a good time to say though many of these do end up in the handbook because they have to be presented that way to parents and students. So we would then revise the entire handbook once we adopted all of these to make sure everything was update next winter spring. >> So wouldn't we need a title n coordinator or investigator for this policy too? >> Yeah. everything that if we if we don't have the person named then I'd have to have the position named in all of them. Is it is it >> do we have a position? Do we have a title N coordinator? >> The assistant superintendent for student services is a title N coordinator. >> Okay. >> Yeah. And trained to be such. >> Okay. Moving on to ACE non-discrimination on

034the basis of disability. Uh this is the MASC only recommended adoption. Uh to member Maxwell's earlier point, some of this is redundant as it does uh pull out and expand on the disability non-discrimination that was in I believe it was ACAB. ACAB I think was the the citation for it, but it it gets more specific as you go down. But there were there were no changes to this one. Anything on ACC? All right. Um AC is it ACGA? >> Yeah. uh has been was recommended to remove >> which we we did in the subcommittee we did talk about these are we have them and they are posted so she remove them from policy they're procedures that we have to have posted >> right they're procedures yes right >> same thing with ACGB which was the

035uh another title n grievance policy which in actuality is a procedure document. We were recommended to post. >> Those are big. >> Yeah, >> this is >> okay. >> It's the big one. Uh then we get to file a D which is educational philosophy. So the draft note on this one says it's an aspirational policy. The committee should review and ensure alignment with current district vision mission vision and goals. So we do not currently have a philosophy. I know to member Donovan's credit she has been pushing a philosophy mission statement since before day one. >> Um but this this is direct from MASC. Uh their their own edits here not our edits. uh updating their own policy. >> Is there any feedback? >> Yeah, >> member Maxwell. >> Um so there are a lot of

036changes on this one that I think we could take back to the subcommittee and discuss further and maybe bring it back to the whole committee. But um I think that using like small ones um I feel like if this is our educational philosophy, we need to live up to it. one and two when a we say things like we believe the schooling of young people is a responsibility I just think that we could change the words young people or youngsters it says um I also think that this second paragraph could be worded a little bit different instead of saying we recognize the diversity we we embrace our diversity and celebrate all backgrounds I think that it could just be worded differently um so if we could bring this back to the subcommittee and just kind

037of talk about the wording. I think that would be >> I think one of the things and I recall so work with me because the a was a while ago um was this was one of the ones that that even Alicia said like if you're doing some of this she referenced you contacting her like you just pull this right out and we're not we'll adopt it by itself when we're done with it. So whatever exists exists. This one might be one of those where the subcommittee might not do it. You guys might do it after your time with Alicia. Like there might be more to it than just us going through word smithing it. Uh I do recall there were a couple of those in our conversations over the past several months. Um I do

038remember now having a conversation about this one because it was we just don't have one and the school committee hasn't kind of gotten together to your mic. >> Your mic, Mary Beth. >> Um, I think anything that is identified as an aspirational policy needs to come from the the body. Um, so I would definitely think it's a good idea to put it. This is someone else's aspirations. I want to make sure it reflects the body's >> no thoughts and I look forward to working together to create our own. So my only comment on that would be that I don't think this would go back to the subcommittee. I think it would be the committee as a whole. >> I mean it already went through us. No point in it coming back to us. So leave

039it open. >> This is this is one that that when when if we get to the motion at the end about section A, right? There's things here we can easily amend for second read that I noted, right? That I'm going to refer to the references and note the changes in the names for our second read to make sure we accomplish that. This one would be one that we would say a motion, but with the exception of a D. That's how she said to do those to remove those from the approval. And we, you know, again, she said, she kind of indicated we might have a little group of like these individual ones we would do individually at the end that we just needed more time with as a whole group or as a subcommittee leader.

040So, >> yep. >> This makes sense to have that be one of them. So then we had uh policy AD which was to serve as a placeholder and uh for a mission statement that was removed and then policy ADA which listed out district goals. Uh these were noted to belong in a strategic plan and MASC recommended removal. >> Uh then we have ADC which is smoking on school premises. Um MASC model policy was updated in 2022 which they recommend accepting. Our policy is from 2009. >> Are you um this was ADC? Yes. >> Um just quick note um for you just to take a look at Dr. Kong. Um, ADC in our student handbook refers to walkers. >> Okay. Hence, we need to do a full handbook review when we're done with this to make

041sure everything is aligned. That's so interesting. Okay. >> Well, I also believe that part of this process includes them going through our handbook. I don't know if MASC will, but this is it's taking this and actually going back to our legal council and say here's our new our entire policy manual and they have uh just like MASC has this as a service, our legal council has handbook review as a service. >> I'll ask Alicia in our subcommittee meeting tomorrow because I'm fairly certain that >> you think she does the handbook too. >> I think it was part of the package. >> Well, >> I mean worst she can say is no. >> That would be even better. >> Yeah. I would like to get our money's worth. Not that we haven't already. >> I agree.

042And if it's not, we know that our legal council has that handbook review of all legal and making sure we're compliant with our policies. They have that service as well. We just have to give them enough lead time. >> Right. >> We can't do that in June. I have to give it to them by like March, April to be able to review. >> Yeah. Right. Okay. >> Um any feedback on ADC, the tobacco products on school premises? >> Nope. Okay. Uh file ADDA background checks. This is a grammatical update only. >> It's going to start with member because this is his area. >> I guess not. Member Maxwell. >> My only question is um how often can we put in our policies how often we do quaries because I know that we only do them

043now on higher. Correct. >> Yeah. So, so this one got away from me a little bit. >> Okay. >> I think and us because I might have to take this one and look there. There was something uh that was new that most districts are adopting that it's every three years and they're putting it into policy. So, uh I don't know why that's actually not here if this is updated from MASC. So, this one I I might >> I think it is. Is it in here? Every three years is >> we discussed it. >> Oh yeah. So that's Yeah. >> Member Donovan. What can you point me to the reference? Then that's the because all the the >> there Colleen put this in front of me and said not this but the three years and said

044this is what all the other districts are adopting at this point to do Corey's every three years. Uh [Music] >> so as long as it's in there that three year was the magic number that everybody is adopting. >> Yeah. The employer shall continue to obtain periodically but not less than every three years from the department of criminal justice information systems all available criminal offender records. So, if we are going to change this, I would just suggest that we make it a concrete every so often so has only been with us one year. It's going to get messy. >> I'm okay with that. If you guys want me to to make that change for the second read, where was that again, though? Tell me where >> second paragraph. >> Yeah. Yep, I got it. >> Sure.

045for the fingerprints. >> I don't know, but it's been $55 since I've been superintendent. >> So, >> would it be finger? >> It would be fingerprints, too. Not just Corey. Sorry. >> Or is fingerprint? >> Okay. >> So, I do think me. Sorry. To your point, it makes sense to put a disclaimer in there >> or price as adjusted >> due to inflation or increase because I mean >> It'll happen. The minute we vote on this, they're going to up their price >> because it hasn't changed in eight years. But you're right. >> Okay. Anything else on >> I want to make sure because I I'm in agreement about every three years but I I have always had deep concerns about Corey sorry because it's only statebased. If we have the language that we're utilizing

046Corey sorry and also in conjunction the FBI database and we're doing it every three years and it's for all our employees and all our vendors. I think that would be a massive uh major policy shift that I would be in agreement with. >> That's the fingerprints. That's right. That's the fingerprints. Okay. Because I know it was been a nebulous system and then I think maybe the other >> whenever we say fingerprints, that's the national system. That's safest. That's the national system we're talking about. But what we had with the policy was uh for the bus drivers it was you would do initially uh FBI maybe Corey sorry but then when they did the three-year review according to our policy we were just doing Corey sorry. So if they updated from the state and now we're

047doing Corey sorry and the FBI database and we're doing every three years then that covers everything. I can I can speak to the fact that because I did the red lines on the bus contract, the comments on the bus contract for uh Peter the other day, which I know took me two days longer than I said it would. Um it was Cy Sappis. >> Yeah. >> Sappis is >> is the finger national is the federal government FBI database. >> Yeah. Which I automatically assume and I've been in conversation with the superintendent that would would cover exactly a major platform I've been talking about for years on that. I think that was a good catch by the committee and the whole purpose of having the review uh or is uh paying dividends. Thank you. >> Yeah.

048>> Yes. >> Um in one of the query requirements it says any subcontractor or laborer who >> Are you jumping ahead to uh >> No, it's the same policy. >> ADDA. >> Yep. >> It's the same policy. Um any subcontractor or laborer who performs work on school grounds. I don't know if we need to I don't want to say take this out because it's going to sound bad, but with the DPW workers and like we have all those people coming to the schools, they're not in direct contact with the kids. So, would they be required to have they would >> if they're on site while kids are on the pro property? >> Yes. >> So, anybody coming on has to be queried? >> I knew I just didn't know like if we had an HVAC

049guy come or a roofing company. Oh, so if it's temporary, so let me explain how we do that. If they're doing the roofing project, I get a stack larger than this of Corey's to review and say pass fail on Corey's of who we're allowing to be on our property or not. Now again, some of the summer projects are different because there's not necessarily students around, right? But I still that's part of our requirement is that they are core. Yeah. So I would say if DPW is going to be a regular presence on our school property while students are around uh then yes I would say that they would have to get core. If >> I just didn't know that was already >> yeah if you if we have a vendor let's say come in and

050they're only here for a day then we ask that our staff escort them through the building and remain while they're checking out what in the inside the boiler right we have Bruce with them or we have a staff with them. Um, so it's that long-term work that we're looking at that I do when we do projects, I do get Corey's and have to approve them. >> What about the youth center? Because it's not a school building, >> correct? >> But it is a school building. >> Yeah. So, so here's here's where that line is drawn, right? We are the they are the tenant. So, whatever regulations they need to follow as a youth center in a public building, they're going to have to follow. Okay? Which means any other tenants in that building, we will

051have to >> the DPW will have to follow and the adult center and we will help that, but we're not going to dictate that. They're their own entity. >> Yep. All right. >> Right. And so I'm assuming that it's going to happen because they're going to be a registered youth entity uh with the state. So uh you know again they'll have to again I'll have to maybe help execute that but it'll be whatever regulations they'll have to follow to have those kids around uh adults if they're present during the same time. >> Yes. >> Just one more thing. It says that shall be shared with the individual to whom it pertains. Um I'm not sure why I underlined that but I will go back to the sentence before that and it says files may be

052retained for not more than three years. So every I guess every three years when we redo it we would just >> shred it out the old one. >> Yep. And Cy people get copies of their Corey or fingerprints if they're denied. That's law. >> Okay. >> Share it with everyone. >> It's actually I take that back. >> Everyone who did it. >> Yep. No, I take that back. It's the fingerprint. It's the national. If it's denied, if they are denied employment or on property, they have a right to have the whole record that I have seen and they can appeal that. >> It says in this one, it says Cy shall be shared with the individual to whom it pertains. >> Yeah. I don't you >> right. So, so I mean I've been here and

053I've never gotten my >> You've never failed. But it doesn't say that. >> Yeah, it doesn't say that. So that's definitely different because I don't know how we would keep up with that. >> That's why I'm pointing it out. It seems like a lot. >> But there's nothing. Is it upon request? I don't >> is what it says >> cuz when we when we Okay, so let me just check on this because there's two there's like three things piles I get to review. There's uh nothing came back. I check and sign. So there's nothing for me to review, right? So it just has the person's name. I just have to see where that ends up because again, it comes from the HR office. I sign it and review it. And then there's some I have

054to review and accept and then there's some I review and deny. I just don't I'm afraid that if we accept this policy then we're bound to give every >> I don't disagree because I just have to check and make sure that the ones that I check like is that happening after I am checking them and sending them back to HR >> I'll check >> and that I mean if that's the case then that goes for PTO groups that goes for these subcontractors >> everybody >> it's a big deal >> there's a lot of cores that run through HR in my office yeah >> yeah that I think needs an ex an extended opinion. >> Need a little clarification. Yeah, it >> says pursuant to law and regulation. We don't know what the law and regulation

055>> is. It may provide the clarity that we need. Okay. >> What line was that? Just reference the line for me. >> Last page of the policy. Second paragraph. >> Nope, I lied. Yes. Second paragraph. >> Yeah. Okay, I'm not seeing it. Which paragraph? >> It says Cy is not subject to public records law. >> Here we go. Yep, I see it. Thank you. I'm so sorry. I was looking from the bottom. >> Okay. File A DDA-R Decis model Corey policy. Uh Decis is the Department of Criminal Justice Information Systems. So this was grammatical updates only. Um comment feedback All right, I guess we'll move on to the next one. Well, if it does contradict, we can always fix it on a second read. >> Yep. >> I'll check it to make sure it aligns

056in case we don't miss anything. I just want to mark which ones I have to like add or check. >> Okay. A DD A which was >> it does say the subject shall be provided. >> Where is that? >> This one is regarding decision. see that then that happened so I'm okay with that >> which is the current policy I'm assuming so >> yeah just >> just to make sure it doesn't contradict the other >> yeah so okay so the other one is the really either we have to change the language in the first one to adverse only >> yeah okay so I'll check that that's good thank you >> all right-e uh was procedurally out of date and MAC recommended removal which is the previous policy we just looked at to replace it with

057uh file ADF is the school district wellness program. Uh this is the original version that gets scrapped. And then here is uh on the next page our proposed new document. This is from their template and you can see towards the end right above the last paragraph there were two bullets that were added by us >> which I think >> make a little change >> gave this a more uh palatable >> acceptance >> we're gonna >> you're the member >> we're we're going to make a little bit of a change so member Maxwell is going to add I just I didn't add one statement for clarity. >> So, one of them says um in events involving involving food such as but not limited to fundraisers, PTO events. It um these two need to say um in

058school hours >> because we're not going to restrict what the PTO events have at trunk or treat or because their parents are with them. So, just just to manipulate this to say during school hours. So, I'll change that. And I apologize because Alicia and I had a very good conversation uh on the the day that we didn't have the regular subcommittee meeting and talked about uh our conversation that these were the two items. So, for the rest of the committee and the public, um one of the things that was I think tripping us up a little bit about this is that we were calling our wellness program the wellness policy. So, when Mr. Friday came and there's a group of people and they have to put all these things together. Um, we've been saying that's

059our wellness policy. And oddly enough, there's some other places on Desi's website that define it as that. Uh, but I clarified with both Alicia and our legal council that this is the policy and our policy states that the wellness committee needs to create a program that aligns to this policy. Does that make better sense? Because we were getting all tripped up with like policies and who's doing it. And so the the program that Mr. Freddy presented is not null and void, right? It is making sure what he is working on as the committee that the school committee expects to happen per this policy. All of these things and expectations are included and it just might be more detailed than the policy. Right? So that might have procedures, it might have >> it might have other

060things in this program and these were the two sort of top items that we talked about as a whole but then we talked about in detail as a subcommittee that we all landed on very productively that we think needs to be in the policy. So carrying forward whatever the wellness program is that we have an understanding of that recess is not just taken away uh without thought careful thought uh and administrative approval and so we talked about what that could look like and again that could be more procedural in the program uh but I have a really good understanding of where the subcommittee feels and I think they do how I feel right it's not that it shouldn't ever be taken away but there might be there has to be a really good purpose and

061time frame for it. Um and then the events part again we came to this understanding because this is a place where uh we do get stuck right we have PTO fundraisers and a class or a grade level raises the most money. It would be nice to have some kind of right a pizza party or something. We get it. Uh, so to compromise on the we're not going to have cupcakes in classrooms every day, but maybe we have a pizza party and maybe Bob Freddy can help us with with ordering a really fun pizza that the kids would never have in the cafeteria or something, right? and help the PTO order food and not have it be not such a big um I did explain that there it was probably a good while ago that when

062we did that when we ever had like school incentives with food we did go through the food service office and it was fantastic because people weren't getting pizza deliveries at whatever time right they did it ahead of time the PTO's loved it because it was they could order different things um and so you know we could kind get back to that a little bit with those larger PTO fundraiser incentives, the PBIS behavior incentives. Uh, but again, I apologize. When Alicia and I talked, I just didn't I assumed we were talking about the school day part of it, but we didn't write it. So, I'm in complete favor and understanding of that. I do not want to dictate what happens outside the school day. Uh, but there needs to be some procedure and order to how

063it happens during the school day. Um so for that second one um the events involving food um I feel like it should say guidelines will be developed as well because um I feel like it needs there needs to be some sort of clear understanding of when and what will be approved as opposed to you know teacher A goes and says, "Hey, I want to have this." And it gets denied. And hey, I want to have this. Somebody else says this. Like there I think there needs to be some clear guidelines of of what is expected to be approved and what is not. >> Right. >> So my feeling about that is that would be in the program. Then uh I would also say that program is going to come before you. >> Okay? because your

064policy dictates that this wellness committee exists and that we have to have a program. I mean, Dusty's asking us for our program. If they want a policy and they want a program, they keep interchanging it as well, but they want that right from the food service department to make sure we have encapsulated all of these pieces. So, I think that's for for me, I think that's where the devil's in the details of like we have a program. How is the recess thing going to happen? There might be a little more details to that than than what's in here, but it's part of that program because you guys have dictated that in the policy, >> right? It's just that for the recess one, it says guidelines will be developed and for the food it just says

065I see. So like guidelines need to be developed food, >> right? Like that's all for consistency. That's it. >> We can be consistent and put guidelines >> out of the top one or put it in the bottom one. I don't care. I mean we can we can make it really consistent and explicit saying guidelines would be developed um or further explored in the wellness program for both of them. So like that's you're going to see more details or procedurally like that's the book I'd give I I wouldn't give this to principles. I'd give the program to the principles because I know it's aligned to this and has more details. education contains school district all of the examples. Are you talking about the one through five? No. Where are you? >> Well, no. Each section has

066examples underneath it. So like physical education physical education classes, daily recess periods. I feel like this is where the recess should exist and the integration of activity into the academic curriculum and the next one is students are given opportunities to visit. So it's just different examples. Are we adopting all of them or are we going to go again and pull out? >> It's a good question. We kind of didn't go through those and maybe this is one the subcommittee could look at again for this purpose. >> We didn't go through that, right? We were really focused on how to get >> it again and then we just got the answer that we needed and we touched on it real quick but we didn't go through the >> through these one by one. >> Yep. Fair

067enough. >> I don't I know you >> remember Dunovan. >> Yep. I don't know what the policy is. >> Yeah. >> High school more. But Yep. >> Yeah. >> What do you mean? They go get a second lunch, but they have to pay for it. >> That would be in the program. That's operational. >> Yeah. I thought this was gonna be consistency. >> That's a food service off. I mean, that's a that's a >> I think I'd like to hear it addressed by the experts. It's a a fascinating conversation because we have the the the funding from the millionaires tax helping us with our school lunch program. Okay. So, and we have like a certain amount that we do for equipment upgrades and everything like that. The second lunch because everyone currently receives a free

068lunch regardless of income. But when you go to that second tier, should we invoke that free and reduced lunch price for people based on income? Because if you're telling those kids that they might not have enough at home that they have to pay out of pocket, that becomes a big concern. And I've seen that with with kids that they they look for additional food. So that was only for the committee itself. I believe that the free and reduced lunch was reimbursed by federal and state funding. Now everybody gets the free lunch, right? So we don't have any extra money to fund a second lunch for anyone else, right? Because we don't get the reimbursement and it's not in our school budget. >> We'll find out though. Lots of questions. If you know if kids are

069pay kids that have like come from upper middle class wealthier homes they're paying in full but you if you have kids that still come from lowincome homes and they might breakfast and lunch might be really the only meals they get they might get very limited at home regardless of the safety net >> but if the other kids are we could maybe do it discreetly they're kind of subsidizing >> right because I We'll have to check. We'll have to check Bob Friday about >> again. It might be some money still available to to entertain. >> I don't know. I mean, let's check >> because if you're the other kids you're charging lunch, you know, it's something to explore. >> Okay. So, so I'm putting a note next to AFD. We're pulling that one out right now,

070right? >> Like >> that one. >> ADF. Sorry. >> Pulling out. Okay. Got it. >> Okay. out of the pack. >> So last but not least in section A we have AE commitment to accomplishment. >> Yes, this is an aspirational MAS only document. It is not required by law but this policy is a place with the district to express their vision and it is noted that the committee should discuss. Member Maxwell. Um, so I'd like to start with um, if member Donovan wanted to suggest that we go through this because it's aspirational, we could make it our own. F. I would definitely agree with that. However, this one says that the school committee accepts ultimate responsibility. Um, I don't have access to a lot of the school operations, so I wouldn't want to accept ultimate

071responsibility for that. clear statements of expectations by when and by who. Um is the school committee creating these expectations with the superintendent or is the superintendent or you know and if these expectations aren't met, what does that mean? The evaluation of operations and instructional staff is that again with the school committee accepting ultimate responsibility because I don't have access to the day-to-day. So how can I evaluate something? Um, so I would I would pull this one because I would not be on board with that. >> I think it's beyond that. I think it's aspirational because it's basically saying like everything that every policy has been created and every Massachusetts general law is being implemented with fidelity. like it is. It's pretty. >> Yeah. I I think this one >> again optional. So you >> needs

072to go to the side. I think I do think it's a little overreaching. I think >> I wouldn't you don't >> What are we doing? What are we doing? Hold on. What are we doing with AE? Are we >> pulling that out of the pack? >> Being excluded, >> but we're going to exclude that. So you're going to you're going to not We're not even This isn't excluded for review. It's just excluded. >> Well, you're going to vote on the whole section with these. >> We're going to vote on the section >> comments. >> Yeah. I just want to make sure I have the right. >> This is going to be a good question. >> So, we are excluding >> which uh I didn't keep note of what we were excluding. So the the two

073>> the two so the three that are coming out of the vote tonight for section A first read are AD ADF and AE. >> All right coming out completely. The other ones are I'm checking some references changing some things >> but those can stay in for an approval. >> Those can stay in for first read because I have to do we have to do a second read. So I have to make sure those things are covered for a second read. We're checking some references for clarification. I made notes of all the things I have to do on the five or six that you guys want me to check before a second read. >> Okay. >> The only one I have that you're um is the ADA and then um ACA >> adda was just the

074Corey and >> Yeah. So I'm So those are still good. I don't I don't think we need to pull them out. I need to confirm and adjust. >> Which one? ACA. Yeah, I have references for clarification. >> The ACA one legal I have legal legal references need to be checked for clarification. >> Okay. I was just clarif >> I'm reviewing I'll tell you I'm reviewing AC >> I'm reviewing AC-R and that's actually more of an update for the highlights that are in there. Uh ACA I'm reviewing for references, legal references. Um ACAB, uh I need to make sure it's the assistant superintendent of student services is referenced as title nine. uh ad we are pulling out completely to review. uh adda I have uh checking those two the two that go together adda and add-

075uh for reference for the coreies every three years and who gets the Corey whether it's a nonapproved Corey I can't remember what we called it in the second one so I have that written uh and then ADF needs review that's the wellness policy and AE is exclusion >> okay so >> good job I give myself an A for That that was good. >> So at this point we need a motion to >> do we need a motion to amend the original motion to exclude AD, ADF and AE. >> Yes. Good call. >> All in favor? >> I all opposed. >> Wait, hold on. You can't vote there. >> Why? >> No, I don't think um amend to exclude. So, we said I'm so sorry. You're going to have to bear with me for one second.

076A ad af >> an AE >> and it was >> and I had a who motion? >> Motion by member Keegan, second by member Dunovan. >> Motion second. Yep. >> I believe it was un. >> Yes. for everybody else. Okay, perfect. >> All right. And then we have clean documents which we just went through which we don't need right now. So now you have to >> I need a motion to accept >> the amended >> motion >> for section A in form >> motion by member Keegan. Second by member Dunovan. All in favor? >> I opposed. >> Unanimous. >> Sorry, one more. Who motioned and seconded? >> Motion by Keegan, second by Dunovan. Yes to everybody else. >> All right. So now >> that was a good practice run. We did pretty good. I'm pretty

077impressed by this group. >> First time we've ever done I think we're pretty fantastic. But well I'm excluding you now based on that sound. Um >> hold on a second. We got need a motion to approve section B in form. I moved >> second. Okay. Discussion. Member M. >> Um, I'm only asking because I went through the the binder that I got when I became a school committee member. Um, and I know that BBBC in the binder is the school committee out of ex out of state expense policy. BCB, BCBD, and BCBG um don't exist. Um I don't know if or you know, and then there's a BF, but it's not in this packet. It's only in the binder of the old policies and BH. So if we adopt all of these, are those ones

078just they're not in here for review. Are those ones just assumed dead? Um, so BBF is a policy we just recently made and it's not in here, but because we're not approving it as a whole with >> it. >> Um, the the the one we made about the >> the meetings, right, >> about the >> So, let's teaching us stuff. >> Let's ask um Alicia tomorrow. >> Okay. because there were some she's like, "Oh, if there were some that happened after Dian member Shabilia gave her everything, then she wouldn't have them." So, I think we we're going to need to go through and find the dates of those cuz that one was recent that we amended that one that you had mentioned to me. Some of the other ones I'm not sure >> when I

079gathered these I I mean, you got to remember this was almost 18 months ago. So, anything that was new in the last 18 months. >> Yeah, but these ones aren't new. BCB, BCBD, BCBG. Um, BB isn't in there. BHBF, and they're in our binder that we were given initially. So, I I just don't I don't want to approve the whole section B and then leave out these ones that we may we may just have missed >> by accident. >> Yep. >> So, I I agree. >> Yeah. I think it's a first read. >> We check >> we can check it for second read and that way we're sure >> but it doesn't slow us down for this read. >> Okay. >> And then member Maxwell as we go through these if there's >> maybe then

080we'll do it a different way. >> Yeah. Yeah. I just want a list of the ones that you have that aren't that in the binder that weren't here. >> Okay. File BA school committee operational goals. This is an MASCO only policy with recommended adoption. Uh this is their template policy as you will see there were only uh their grammatical changes. Subcommittee did not modify this member Donovan. >> I don't know of any Um I don't think it's a bad idea at all to what the one thing if we do move forward with this I think we need to be less wy with time frame and come up with some guidelines on the operational goals and we I'm not quite sure. I just don't know. I think it's a great idea. >> We don't have >>

081That's what this is for. Oh, okay. Us, >> right? >> Just us. I mean, >> right. >> I think we should pull it out until >> we can discuss it further. >> Would this be a subcommittee issue? But in the end, >> no, I think it's the same thing as the other one you pulled out. It's your your until you have sort of this succession of philosophy, goals, those all kind of have to align. So, I I don't because they're school committee related, there's nothing that's not nothing I can give you. Anything else on BA? Okay. BAA, evaluation of school committee operational procedures. >> MASC only recommended adoption. Um, if we're going to hold on the operational goals, I would suggest that we hold on this one as well. All right. File BB, school committee

082legal status. This is MASC only. It's recommended adoption. Uh this is unchanged language from their template discussion. All right, moving on. File BBA was the school committee powers and duties. Uh this is the outdated version MASC recommended revision which we have on the next page. U so this is very much updated from ours which was 2009. Um this is their template language. You will see that there is only there grammatical changes and the committee did not edit this discussion. >> All right. >> I'm just noticing the position and supervisor We don't have one. >> I mean, >> the nurses is a that's a >> No, >> that's what I mean. I know that in the in the >> but I think that's part of >> like the the laws that the governing laws it mentions

083the the superintendent, assistant, associate, deputy superintendent, school business administrator and special ed education. But I myself haven't noticed physician, nurses or supervisor. >> So physician you do approve. >> Okay. Yeah, you do. >> I don't have a supervisor attendance, but >> I'll check on the school nurses because if that's a I mean, I'll be happy to bring those to you guys. I just have we've never done that. It's an interesting group to put with the others on the list. >> Yeah. I don't know. So, I have a question about the special ed administrator. I mean, we have one in every building. We don't appoint those. Um, we appoint the assistant superintendent of student services, not anything below her. >> Um, so I feel like we should take that out also because different people use different

084districts, different people use different terms for their special ed positions. Let me see if I can actually ch I'm not sure the language can be changed because I think that's lifted from MGL. But let me ask you know that would be a macaro question. >> Okay. Tony Mar question. >> Yeah. I I meant thought that meant Gina's position, >> right? But we literally have >> we have special administrator special admin administ school business administrator by title, right? Like >> it is >> I don't know. So I'm I'm just >> unless they all fall under the assistant superintendence and then if there's additional of these but you're right we wouldn't >> right we wouldn't appoint special ed administrators in every building >> right and so either that or we need to change the titles of our

085special ed administrators so that it doesn't conflict with this >> so 100% 100% >> okay file BBA which is school committee member authority. Uh our policy back from 200 originally 2008 last updated in 2019. MASC has a new version. Um you'll see that it is primarily unchanged and if memory serves this comes almost directly from >> we pretty like it >> one step short of being a direct quote from MGL. discussion. All right. BBBA-BB school committee member qualification oath of office. Uh this is an MASConly policy and they recommend adopting. This is Yeah. Well, um discussion Yes, member Maxwell. >> Um, I just wonder if our policy that we created would be if we could merge it with this one as well because this is school committee member qualifications oath of office and our additional

086training. I wonder if that could be added here as well. >> That's one of them. >> Okay. So, uh, I'm just going to take a note of that. So, this is one. just put our like instead of having BBF, have it be BBA, BBB, and BBBF so that they're all in one because they're school committee member qualifications and we want that training program to be a part of our qualifications. >> Which training program? >> The the >> the one we said >> where all of our >> Uhhuh. >> Yeah. Because we just updated that one. >> Yeah. So I wonder if it could be merged and and put just into this one as well. >> You you said that was what? BBBF. >> That one the one we created was BBBF. This is BBBaBB. >>

087Okay. >> Of Melissa, you guys are the chair of this meeting, not me. >> I don't think it's suggested. I think it's required. this. Yeah, >> I read it somewhere in here. >> It is required though by >> it's required that you take >> could add it. I would like to >> I mean it talks about the ethics law that we're supposed to do within 30 days. >> Maybe this is just one >> this is all coming this meeting is all coming back to me now. >> Maybe this is just one that because it does say MASC only recommend adoption. Maybe it's just one that we have to make mthuans. Well, chiding the course is not Matthun. That's Massachusetts. >> No, no, I know, but I'm saying the policy in itself. Maybe it just has

088to be like changed to what we want >> on top of what this is. >> How about we look at these three together >> because again, Alicia, you know, she didn't get to see the BBBF that we had. She may have a recommendation on how to >> not have three separate that repeat or something of that nature. >> Yep. Okay. >> And she'll be able to tie it in with the the cross references, too. >> Right. >> Okay. So, that we agree stays for >> and I >> first read but goes back for >> no >> clarification. No, >> no. I think I think these we might need to Well, BBBA I think we pull because we want to show her BBBF and say, can we combine these? Can we rewrite them? Because so I'm

089not sure I'd pull BBBA. Put this in the mix tonight. >> Right. >> Hold on. There's a lot of SoBBABB. We're pulling. >> Yes. >> Correct. Yes. Correct. I'm sorry. >> So if I pull If we pull that this one and then we talk to Alicia about BBBF because she hasn't seen it. >> How do we combine these two that you gave us and our new one to make one? And what do we call that? Because if it's if if it is BBBABBABBF, that is a little crazy, but >> maybe she'll be able to combine it and give us one letter. >> Yeah, I say we pull it completely from tonight's vote. >> Yeah, >> because we might completely change it. >> It's not just a quick reference or a statement added. >> You have

090BA and B. >> Yeah, >> I think there's more to that one before a second read than just a quick change. Okay. Okay. So that is going >> lots of bees. Yeah. BBBC. >> All right. BBBC. This is school committee member resignation. This is an MASC only policy. >> But the red is from our charter. >> Yes. So there is >> so why do we need to have it as a policy if it's already in the charter >> just there just recommending someplace to reference you know it's just some place for people to reference instead of like figuring out what to do but >> so I mean the people also need to remember that there is a charter commission actively going through the charter so this is all subject to change Um, back to >>

091member Keegan's >> comment about how this this is bad needs to be updated. Um, >> I mean, this I would argue is operational. I think I said that at the time, but MSC did recommend having a policy on resignations. I >> think it's necessary because it's very timely. >> Yeah, >> absolutely. It's very timely because it's based on state law. you move out of the district, you vacated your office automatically according to state law. We need to have that. >> So, we can agree that we want one, but maybe not this one. >> Well, >> because if we reference the charter and the charter changes, then our policy has to change and we have to keep on top of that. Unless we reference the charter saying, >> you know, the charter >> references language and

092we will adhere to whatever >> the city charter >> regarding vacant seats on the elected body or something like that. >> I like that. >> That could be an easier way, right? We just put a statement. Is that what you guys want? >> Yes. >> Can we strike that paragraph and just a reference to >> the the city charter? So it still gives people someplace to look of like what do we do? Oh, we have we comply with the city charter. So because you don't, you know, nobody, you don't know where to go. >> Okay. So I'll put a line in there of uh referencing the charter. >> We follow whatever that regulation is at that time. Make that sound way more legal. Okay. >> Okay. BBBE unexpired term fulfillment. Uh this is something that

093was noted for us to discuss. I think that and I don't know if we discussed it at the time because this was almost a year ago at this point it feels like >> but I'm fairly certain that our charter speaks to this as well. >> That's what I was gonna say. >> Yeah. I think we ask Alicia to combine this with the previous one and just make one reference to the charter. All right. BCA code of ethics. This is a code change in grammatical updates only. So, this is MASC's code of ethics. Um, I'm fairly certain we didn't have one. >> Correct. We We did. It says it was a code change. Hold on. I have it. Um, >> oh, I don't know if we >> the code of ethics was uh BH in our

094policy binder. It's BH. >> Got it. >> That's why it says code change to BCA. >> I really did my homework, guys. >> Okay. Okay. So then I don't remember this conversation from >> It wasn't I wasn't there for this conversation. >> Hold on. I have my notes. Let's see. >> I only know because I pulled the old binder. >> All I wrote is uh updated updated for grammatical code of ethics. >> So is this >> I didn't have a reference to anything >> from our code of ethics because it says Massachusetts Association of School Committee code of ethics at the top which makes me think it's their document. >> Right. That's what it says. >> Vaguely what I remember. >> Member Maxwell, is this one of the other ones that is not? We have

095a BH that's not referenced that match. Okay. So that's I just need to note that. So So how did I reference that one? Change. BH is a circle. Okay. Is it vastly different than the one you have printed? >> Um I don't know. I can't I don't want to Say that again. I'm sorry. >> Oh, code BH. Your materials provided. Okay. >> Oh, there it is. There it is. I see it. >> All right. >> Okay. BDA school committee organizational meetings. Um the policies are very similar. >> Our draft are >> I don't see BH at all. I'm just I'm sorry to go backwards. >> So BH isn't in here. BH is in our policy binder that you gave me when I became a school committee member. >> But she but there's a note saying

096that it's in this material. So >> in the material provided from >> provided by me to her. Oh, >> I pulled BH thinking the same way. >> Okay. >> All right. >> So, she acknowledged it existed. >> Yes. >> And that this is replacing it. >> Yes. >> Um, >> do you want to add something? >> Uh, no. Are we still on that one or are we going to BDA now? >> We can do either or. >> I'm done with that one. >> Okay. BDA it is. >> School committee organizational meetings. This one contradicts another policy we have because this one says that this one references the vice chair. Um, and another policy that we have references the chair of the committee. And I know that's very vague and I don't have any notes for

097some reason, but I know that this one here contradicts another policy that we have. >> So, we don't nominate the chair. The chair is automatically the mayor. >> No, I understand. I know. But I'm I I know I this one contradicted another one we have. >> All right. Well, maybe we'll get to that one as So, we'll like remember. >> Yeah. >> Do you know what I Like we can we can relate it to BBA if >> Yep. >> Because this is correct. >> Yeah. >> This one we're looking at is exactly how it's done. The first >> Yeah. I'm not saying it's correct or it's >> incorrect. It contradicts. >> This one is right when we see it on the next one. Yep. >> We just have to make sure that there's a note

098for me to correct. >> Okay. >> Whatever you're referring to. >> Okay. BDA was our old organizational meeting was removed. And then we have BDB, school committee officers. It's MAC only. Uh recommended adoption with Mthuan specifics as needed, which you could see in red, which was added. >> Wait, which one are you on? Member Shibilia. >> BDB, school committee officers. >> I got it. Thank you. >> BDB. Gosh. is this might be one of them. >> Yeah, because we had to tell her that the mayor was designated to the chair, which is why we had to add I remember that conversation with Alicia. >> I wonder if that is one of the spots No, >> she is our clerk. >> The hats we wear. Speaking of hats, I'm surprised Ian didn't want to come just

099for fun tonight. >> There is not I mean every other position is yeah >> detailed out >> but it's also you know I I do the minutes during executive session. I That's because the clerk's not there, right? >> No, the clerk is still in executive session. >> Oh, if Martha. Yeah. >> I guess I actually need to know. Am I I'm the secretary to the committee. >> I think Martha is the clerk. >> She's the one who posts and >> Yeah. So, I do think we need And we don't typically call her the clerk. Right. >> Right. Maybe I should the next I mean >> Okay, >> we got one more meeting with her. >> Well, we might have more. Let's see. >> Yes. So, maybe just a little additional reference there. Clarity. >> Yeah.

100Nope. I support that. But I think it suffices for a first read. That's for sure. Okay. >> Um >> I think that can I just make a suggestion that we put because we really do define that there's secretary to the committee >> and secretary of the committee. >> So um let's just make those two clear and add it to the duties. Is that good? Okay. >> Okay. Uh file BDD, school committee superintendent relationship MASC only recommend adoption discussion. Member Maxwell. >> Um so I would just take um one suggestion. The committee will leave to the superintendent matters of decisions and administration that come within their scope and just take out the word all. But then also in um the first one it says the superintendent may seek guidance from the committee with respect of matters

101of operations whenever appropriate. Who decides when it's appropriate? What if it's appropriate and the superintendent doesn't seek um guidance? I mean I just think that this one's kind of I don't know. I I don't see the point in this one. No, there's nothing cited on here for MJL. >> Yeah. >> Okay. I think it's >> I don't think this is I don't think we need this one. I feel like we need something because I feel like school committee members don't necessarily know what their role is and we have a lot of people who seem to want to be the superintendent and I think we need a clear description of what this what our role is in relation to the superintendent. So, I think we do need something. >> Um, I mean, I we have that

102in in our roles back in it's it literally says what our duties is in a policy that we're considering adopting tonight in DBA. >> So, this one is >> on um >> I wasn't there for that. >> I just I said new to us. Yeah, we I don't think we had lengthy conversations. >> I just think our duties are already listed out in BBBA. So, this one's kind of void, isn't it? saying not what is but that we will leave to the superintendent. >> It's it says that it >> I don't know I think it's that it says that I'm only saying she because you're the current superintendent but it says whenever the superintendent may seek guidance from the committee with respect of matters of operations whenever appropriate. But who decides when it's appropriate? Do

103we decide when it's appropriate? Does she decide when it's appropriate? I mean that that's why I feel like this is confusing and it's overstepping. I mean I feel like you would bring something to the committee if you thought that it needed more. Do you know what I mean? >> I'd like to come from >> Yeah. I don't remember. >> So do we include this in the exclusion list? >> Yes. And we could always revisit in the future if Alicia wants to. >> Yeah. Because it's not it's not it's recommended. So we're not we're not violating any >> Yeah. The subcommittee listen we're meeting every week from now until December. So >> shoot me a message later so I remember. But I will I will ask her tomorrow. >> Okay. BDE subcommittee of the school committee.

104Um, this is Mthuan's version. Does not include the MASC. >> Um, you skipped one. >> I did. >> Nope. I'm sorry. >> So, this is the MDUN version and it does it has procedural elements that are not included in the MSSE model policy and it is suggested that we should discuss But this is the way we currently do things. >> I don't um the subcommittee's first meeting we provided a list of its functions and duties bylaws to be reflected in the minutes and to refer back to. I don't remember doing that. >> No, >> I've never done that on any subcommittee. >> I think that's why it's there aren't highlighted for discussion. and the mayor actually appoints the subcommittee chairperson which is not what we've been doing. Um so I think a lot of this

105is not something that we currently do. So if we are going to adopt it then I think we need to really understand what we're signing up for. Um >> so keep in mind this is this is what's already currently active. I believe >> it's not though because the mayor has never appointed >> No, no. I understand that we may not be doing it. This is what's there. That is what the draft note tells me. I don't disagree. The mayor is not >> our version's right here. It's on the back of it. >> Mhm. >> I would suggest keeping ours. And I mean we don't even follow that one. So I think we can revise BDE to come back in a second read to be more compliant with what we actually do. Okay. Are there specific

106things though to rev like that's broad specific things you think that need >> I'm trying to think back to the meeting and it's hard because it was over a year ago. Um, but this the one in yellow I feel like that was aspirational at best. >> Also, we don't have any non-school committee members on any of our subcommittes. >> Yeah, we do. >> You have me, you have me, and you have Ian who sit on the transportation subcommittee. >> Okay. I Okay. I didn't realize that you guys would count. >> I mean, I'm on the policy one obviously and the transport. I'm on all of them, I think, at this point. >> That's what I assumed. I just assumed you were just >> Yeah, I think I for for language purposes I I'm not a

107committee member. >> Okay. So, >> I'm not a voting member of the committee, nor is Ian or >> But I mean, can we be bringing in outside people to subcommittees? Because that's how this makes me like that's how I read it. >> The transportation transportation subcommittee. We had the guy from the transportation company who is on >> No, but I think what she's asking is can we nominate parents from the community or members from the community to be part of a subcommittee? >> Can we we can sure I think that was the question. >> Yeah, I think that that's how I read this. So, I didn't know that we could do that. So, >> well, how do you read that though? Because I read it as all all non-school committee members will be selected by

108the superintendent along with the subcommittee. So, as long as the subcommittee as long as the subcommittee decides that that it's appropriate for whatever the topic is. >> It says subcommittee here. I mean, >> didn't didn't you guys do this with um holiday sub subcommittee? >> No, we were told that we couldn't have outside people in the subcommittee. >> We didn't have a subcommittee. What was that? >> We didn't make it a subcommittee because we didn't right because we didn't have outside people involved. We didn't bring in outside. It was >> task force. >> Yeah. It was just >> it wasn't a subcommittee. >> The original time >> the the original group was more it was administrators, school counsel, and some PTO. >> Right. >> The second time it was you and Ryan. >> Y >>

109but was that a true subcommittee? Did you guys get Was that >> It was just you guys were interested in talking with We we actually mentioned it during the public meeting that it was not going to be a subcommittee. It was just going to be a subgroup where me, you, Ryan, and who else was there? >> That's it. I think it was just the two of you. >> It wasn't. >> Okay. >> But that's why I'm asking because I if if that is just tread lightly with that because then we're going to be getting parents and community members on subcommittees, >> right? Well, subcom subcommittees are still part of open meeting law. So, we still have to do this, have a meeting, have an agenda and public participation. They can come and speak. >> Um,

110it says non school committee members, >> right? >> Maybe we need to clarify what non-school committee members means, >> right? >> I assume the opposite, >> but the ambigu ambiguity there >> is. And why would all non-school committee members be selected by me, right, >> along with the school committee? Like just an agreement? I mean I I can see it's just it's interesting because there there could be opportunities where this might matter um to invite people but it's like guests into sub like I don't know if there would be opportunities to have people who would sit on our weekly meetings or or monthly meetings but there could be opportunities to do we agree to invite >> I don't know >> I think that would fall do you know what I mean like >> I think

111that would fall into the next policy of advisory committees This This would kind of be like our task force. >> Technically, that's the mayor's task force, not ours. >> I know. >> It says to serve as task forces for special purposes. >> Yeah, >> the first says that. >> So, I feel like that's So, let's Does somebody want to take BDE and clean it up for second read? >> Everybody volunteer at once. >> Pull it out entirely. >> Ask a few questions. >> Yeah, I think this one for me I don't this is not an easy revise for me. >> Like I can go through these pretty easily what we just said and like focus and revise. And >> not this one. This one I don't feel like I can do without having the understanding

112of sort of >> relative >> and purpose and how was it created and >> however decision policy whatever Maybe that's where the advisory committee comes in. Maybe the advisory committee goes helps this. I don't know. That's why I'm saying >> Okay. All right. >> Yeah. I don't think we're going to resolve this this one tonight. So maybe so BD and BDF. Are we considering that a Let's pull those completely out >> and see about some revisions. >> All right. So then we are on to BDFA school councils. This is an MASC only recommended adoption. Member Maxwell. >> Okay. Um I have a lot of questions about the school council re like recommendations only because I haven't been on the school council. Um and in each school it's to advise it says in this policy it's

113to advise the principal in specific areas of school operation. The process is uh approved by the superintendent and school committee. Then you go down to the next section. It says the principal shall by law serve as the co-chair of the council. The second co-chair will be elected annually by the council members at its first meeting. Um school council shall meet at least once monthly during the year. Our school councils meet um every three months if we're lucky. School councils shall use consensus as primary method to resolve issues and formulate votes by majority may be taken at the discretion of the principal and Robert's rules of order. >> Surprised we didn't have conversation about this one. >> That doesn't happen. At the all meetings of school council shall conform to the open meeting law. That doesn't

114happen. The superintendent shall receive agendas and minutes of all school council meetings. That doesn't happen. Um, >> so this this don't this doesn't need to happen. This could be what we want to happen when this is fully adopted in December >> to adopt it. We need to understand that this is >> this changes everything. >> This changes all everything we're doing on school council >> arguably. Wouldn't that be a good thing? >> It would. >> I mean to me the school council I've been on the school council before and it's really just an hour of your time where the principal gives you information, right? like there's really no big discussions. There's nothing. It is literally just here's some information. I've checked the box of having a school counsel quite honestly, you know. So, this this

115would change everything and I I don't know that >> Exactly. I don't know that we want to do that. I mean this says that school councils go over the budget for each school and and >> definitely I mean on the school council we were presented this the budget and we went over it. >> Okay. >> So that's why I think it's a great idea. I think it would be great but it's not It's going to be a lot >> and then we're going to have more. So, yes. >> Posting agenda like who's going to be doing that for the principles >> like that's a whole another ball game. What are we obligated to do? >> We're obligated to do it. So, we we can I can I can I can do something with this. I

116just don't know. >> It is. No, it's required to have them, but there it's much this is >> much more than what is required by Massachusetts general law. >> Yeah. happy medium, >> right? I mean, I can give it >> I think it's going to be overload because we barely have people to fill the boards in the city of >> Throwen. I mean, we can't >> desperate for people, >> they have a hard time getting people to join the school councils, >> but I mean to thrust all that on to an individual or to that group, >> right? >> At the high school, it's elected for sure. So I think >> I mean do you do you guys want to keep it and let me take a stab at it? >> Okay. >> Yeah, but

117I'm fine with just pulling it right now because this is a lot. I'm just right. I'm going to do it, but there's a lot. So I'm I'm fine with pull like just we just have to look. We just I'm going to list all the ones we have to actually look at. We might have this random list in November of like these 10 policies first read, second read that are from ABC, you know what I mean? We just are going to have to go through this and see how this works. >> Right. School council >> pulling that. Okay. What's that? We've pulled the last We pulled one, two, three, four, five, >> uh, question. Does it matter that it says the school committee may use the services provided by the town council instead of the city

118council? I was just curious if that matters. That's that was my only question. Um, in addition, it is important that a school committee is >> Okay. That was my only question. Thank you. >> Do you want me to change that to city? >> And do you want me to city solicitor? Do you want me to be specific? Legal department, city, what do you want me to say? I mean, >> is city council fine? >> No, I'm just gonna leave it. I'm just going to change town to city and leave it because the key word there is may >> recently. Is this the one, Rebecca, you're referring to >> that was not in here? This is the one I thought that you referred to. >> Okay. >> Yes, it does. My other question. What if we

119don't have YouTube channel? >> Well, I was saying if like the program I don't I'm not sure. >> No, then we change it. Yeah, then we would have to change it. I wouldn't recommend changing it or putting language in at this point because we have it and it's been in existence since co. So, we have a pretty good record with the YouTube channel at this point. Yeah, it says community members. >> Are we put can we put residents may participate? >> So I don't think >> why not. >> Oh >> I would say so. >> Okay. >> Yeah. Additionally, like a teacher may not be a resident so and they have a vested interest in what we're doing. >> Gotcha. >> Yeah. >> No, I think that still has a sunset in 26 at some

120point. I I'll have to check that, but I don't >> know. >> I think it was just expended another year, but I don't I can Let me check. >> Yeah. Do we Can we just take out the part about if it goes beyond nine o'clock, we have to vote? It just seems like it interrupts our meetings. Like it has to end by 10. Like I don't see why we have to vote at 9, >> right? Can we just get rid of it? >> Mhm. >> Okay. >> Anything else? >> Okay. Uh that is the old be. Then we get into BE-R which is meeting procedures which was recommended for removal as it was moved to BDB and then we get to BEB which is our joint meeting with the city council. This is Mthuan only

121um >> discussion. I think that the I think that we should keep this. Um I think that it should be a part of the charter, but since it's not I think we should keep it because what if we only established a finance committee a few months ago. So I think we should keep it just to just to air on the side of caution until it's either city ordinance or we have a wellestablished finance subcommittee. >> Yeah. So my my push back and I think I may have said this at the time is this is so vague. >> Um for example the joint session you folks had while I was on vacation with the city council prior to the budget. I remember watching that from the line at the restaurant wanting to throw my phone into

122the mashed potatoes because it was ridiculous. It was absolutely no point. It was pomp and circumstance and I wanted to add something to this but we can't dictate what the council does. >> So I don't know how we add language here to to make it a meaningful meeting versus a check the box thanks for coming meeting where we all sit at the kids table around the council table. I think that was some of our conversation with Alicia is that we can say this, but the council doesn't have a a parallel >> ordinance or whatever. >> So, they could say no that they don't want to meet. Now, they haven't, but like we're we're saying we're going to do this, but we can't control that side. And I think that's why the conversation was like maybe

123we should consider we control the finance subcommittee and what we want to do and try to make that bridge between our finance subcommittee and the city finance subcommittee which is what we talked about publicly here. That was the impetus for that conversation with Alicia of the the point behind this to to educate everybody, right? Was eight years ago there was a demand for us to go and us I I really say Mr. Goslin and I to go in front of the city council to assure the city council that we were remaining in the black. So it was the sole intent of this when it was created was to make sure that a deficit was never going to happen again. That's not captured here at all. Now I lived it. So I know that was the

124intent of it at the time. Uh and that is what we have sort of lived by as we're invited to do these meetings that we give updates on budget and finance and make sure that we inform the city council that we're in the black and you guys are right making sure that we're complying with budget and everything else. But that's not here and it's become other things. So I don't I don't know the answer because it's hard. We want to do this. I think the school committee and certainly myself, anybody in the future, I think would want to do this to create that relationship. But you can't. This body only controls this body. It's just a weird. And again, they've never said no, but it has been contentious at times about when we're going to

125schedule it, what's the agenda, who creates the agenda. What might be a mutual concern for the school committee is not the same mutual concern for the city council. there just could be a who creates that agenda, right? >> So, >> it's just it's neb it is nebulous, but I don't know. I don't have a I don't have a good answer for you. >> And what I conveyed in formally to some of the city councilors is that you're scheduling it one hour before the city council meetings. So if we're talking up issues of substance within one hour be it the audit or on the flip side discussing nothing and we're banging our heads and what was the purpose of the meeting we should really go through concrete issues. I think the finance committee uh should be

126the focal point because we're always thinking of finances but to have and I said to them to give us only an hour to talk about chapter 70 the millionaires tax um everything our budget because they have so many things that they were completely erroneous about that we provided information to it should be anformational meeting but to condense it in one hour right before that meeting and you're rushing into the city council meeting, right? I think was uh doing a disservice to everybody. So that's what I recommended and I will not participate in another joint meeting, you know, if I'm elected uh that only encapsulates one hour before this city council meeting. I think it's a disservice. And I think the other point was when this was created is that that the the the only thing

127the city council has any purview over the school department or this elected body is the finance. Right? There's a finance piece that connects the two bodies. That should be the focus of any concern information what we're doing budget sharing. Right? So, it's also making sure that each elected body, you have a purview, they have a purview. What is it that we need to make sure they understand what you're doing, what our administration's doing? Um, that gets blurred as well. So maybe if we're not uh violating the quorum is that you have the finance uh subcommittee and member Dunovan conceived that and they have their uh subcommittee >> and we have our financial leadership yourself and and Ian and they have you know Maggie and maybe the mayor and the city council chair >> having that

128type of forum >> and have on a separate night as a special meeting. I think that would be something concrete. >> Me, too. >> Um because if they go into other things about the operations of our school system, that's not their jurisdiction. They can make recommendations. They can scream at the walls. That's not their jurisdiction. If they encroach upon us, I'm going to slap their hands. And I've done it in the past. And I think this tug of war about uh competing councils I think does not serve the city of Mthuan. So I think the foundation and I think you highlighted it from eight years ago was based strictly on the tightness of the finances. Are we in the black? Can you produce the information? Right. And you have that type of forum. I think

129the voters in Mthuan would be very interested in that and it would be a separate night and a special meeting and I think that would be very productive. So that would be my recommendation. >> Yeah. So I mean I agree. I think it the matter tonight is do we keep it or >> or pull it out >> as is or do and let the finance committee have a shot at this >> or do we keep this as is and just move forward. I just >> I would say get rid of it because honestly like one one hour for 16 people to have a time to talk everybody gets four minutes at most. Like it's it's a waste of our time. It's a waste of their time and we're doing it to to follow a policy

130that makes no sense >> just to keep us on track. I I think we don't have a choice but to kind of keep the policy. >> We can get rid of it, but I mean >> we this they've got a similar policy. So, >> I mean we Yes. Yes, we can get rid of it. But >> whether we modify it or not, >> do they though? >> I'm fairly certain they do. I think we need to check because I'm not sure if they do. >> No, it should be. >> We need to check if there's a parallel. I am not under the impression that they have a parallel ordinance. >> The mayor would know. >> Yeah. So, so maybe that's just something. Maybe we just >> we can vote it through first read and not

131worry about it. We can just Yeah. hold it and if we have to pull it out. >> Ian is our representative on the charter committee and we we as a body I don't believe have made any recommendations to him of things we would like to see in that document. >> I made one and he said he's taking care of it. I just worry about removing this policy and then not having I know we have a finance committee subcommittee now but I just I think that it would be smart to keep it >> I I think it's just very like nebulous. >> Yeah. >> It's like hey we'll have a meeting >> and you know we'll pass >> we don't have to have it. We just have to request. We just have to request. >> But

132I mean, it's like we'll have a meeting and then what are we going to be discussing and then by the way we have a meeting at 7 o'clock. You guys have to rush your comments. >> That's not productive at all. I think the foundation is always about the finances and to allay the concerns of the city council because I know there was certain city councilors for example that were critical of oh you guys have a bunch of administrators over in in the school system. So to dispel that rumor, no, we provide the information or the governor's consensus number comes out and very early on in the budget process. I think that would be very productive to say, okay, we're going to be in for for a tight uh situation. It's going to be worse than

133last year. We have to mobilize our forces. And then that would break down the silo between the city council and the school committee. And it should be strictly based on on finances. >> I don't >> I'm not going to be talking about uh co-mingling uh legal services. >> I don't think in terms of consolidation that wouldn't be an agenda item, right? And then if they encroach upon the school committee, again, I'm I'm very territorial on that. as a former city council and a current school committee member and we've gone to battle on the legal front. I think the finances is something that people will tune in that we will explain the process right as best we can with chapter 70 and the millionaires tax and the consensus number and what the governor's plan is and

134what we foresee. Um I think that would be very productive. So, I I would just like to just end it on my end with just saying that I hope we can keep this because it does say to discuss mutual concerns and I know that there are some issues with the city council right now, but I really would like to have a working relationship with the city council. Aside from finance, so I think that having a twice a year meeting to discuss mutual concerns aside from finance, I think that that's I think it's great. I think that we should have a working relationship with city council. So that's my only purpose in wanting to keep it. >> But the problem I have is we we're very careful. We personnel we have to go into executive session.

135>> Sure. >> Public safety we have to go into executive session. So I would need to be told what is beyond the purview of finance. What are we going to discuss? Because I will not go to a second meeting where the budget is completed. >> Building, >> right? and then we're twiddling our thumbs at a meeting. It has to be a concrete issue beyond um it could be we're talking about so keep in mind remember that that could that would be on as as part of our request and just because we request a meeting with the city council doesn't mean they accept and if they do accept and it it's conditional it doesn't mean we have to then accept their >> I totally understand but I don't want to go this whole tit for tat

136and we don't have any issue or any agenda because that reverts back to what you were saying >> yeah the >> I think the audit was fantastic, but it was only condensed into one hour. Rapid gun. That was wrong. Okay. The the budget and finances, I think, should take paramount uh concern. And if there's a backup thing that we discuss, again, it's an optional for a second meeting at our request and they have to accept and there's a whole logistical uh series on that. I want to find out what that other issue would be. >> Condense the audit meeting. I haven't seen that. No, no. We had a remember it was in one hour before we went to city council meeting and he had everybody at the city council, everybody at the school committee including

137the mayor give very limited remarks on the audit and then we had to rush into the city council meeting. >> So >> I think we we leave it for a second read and >> agreed. >> I have it move forward and we'll check if there's city council has an ordinance. We'll have this as a discussion and second read. Yeah. >> Section BEC. It's hard to read the C's and the G's with the strikethroughs. Uh executive session. Uh this was our policy that is suggested for removal. Uh and then there is the new MASC policy uh immediately following. Now keep in mind this is as we were told uh very heavily from MGL because the it contains the the 10 elements in which we can go into executive session for. So discussion >> yeah we >>

138nothing I like it. Uh file BEDA notification of school committee meetings. So the Mthuan version has procedural details that are not included in the MSSE model version. Committee should discuss. So comparing this to our model version which is on the next page. >> Um >> go ahead member Maxwell. Um uh one note was the grammatical otherwise but accessibility. What are we doing to um present it in in a different format for people that may need that? So it's posted on our website specifically using an Adobe project u of Adobe software that allows different accessibility for the read the um size. We did that we did that discussion I think early on together to make sure that we had everything um so we are using a special Martha uses a special software right now to actually

139post everything so that it is accessible because believe it or if you post it by itself as a PDF it doesn't work but if you post it with a Adobe Pro altogether as a certain program it has all the accessibility features so we did that for that purpose >> anything One of my concerns was that when when was that adopted? When was >> I thought we did that. I I thought we talked about that. >> I know it was within our tenure to make sure. Yeah. Like because that was one of the concerns. >> That was one thing I had we had to change that. >> Oh, >> it was during your tenure written on that. >> Yeah. It was dur during your tenure. We changed that. So that again everything we posted I think

140member will you brought that up in one of your first meetings. >> You wasn't talking about the >> the access to the website. >> It's all of it. So our website has accessibility by itself but the documents right that was a little bit of a challenge >> that we were posting PDF just PDFs without the version that you could actually have the accessibility. Um so we're doing that a little differently since that point. Martha works with our data manager to do that. Um, regarding the executive session minutes, it says that the school committee chair and superintendent will review the >> passed that right by. I'm surprised that got by you guys. >> Um, I think this might be one of the things I was referencing when I said that it contradicts something else because >>

141I want to say that in something else it says that the vice chair and the superintendent would do that. Oh, I don't know. >> Um, so I don't know. I mean, I'm fine with this one. I just want to make sure that that's what we're doing. >> Yeah, we haven't had to declassify anything yet, but >> All right. Um, >> but yeah, I can I'll double check that. I'll make a note to myself to make sure that this doesn't need any >> That brings us to be DB. agenda format. >> Um, MASC policy was updated in 22 >> and recommended MASC version with relevant Mthoon specifics which they added in for us. >> Okay. So this is the policy that I was referring to because here it says the superintendent conferring with the vice chair

142of the school committee will arrange the order of the items on the meetings agendas so that the committee blah blah blah and in the first bullet and the second bullet >> instead of it being the chair. >> So we had this conversation during this one. And I remember I remember this conversation because the concern was unlike other cities, >> our charter requires the mayor to be the chair and the mayor is not going to go over and plan the school committee agenda, school committee meeting agenda with the superintendent. >> So then that needs to be updated in the other policy >> that says that's his role. Ah >> and which policy was that? That was >> have that noted me >> BA I believe. >> No >> um also for the agendas can we make

143sure that the agenda is matching the policy one that we currently have and two that we adopt because right now our agenda doesn't match our current policy. that little snippet at the bottom. Beed. Are we on? What are we on right now? >> We're on BEB. >> Oh, >> it it was um maybe it was BBA or BBA. >> Oh my god. >> Because school committee powers and duties is BBA and BB. So, I need to update BDB. That's good because I'm updating that anyway. >> I'm updating that for the secretary to the committee, secretary of the committee and clerk. So, I'm updating that anyway. So, good. We'll update. There are there are two more that go with it. >> Same policy. >> Not same policy but uh like so BDA is one of them

144that would need to be updated. BDB would need to be updated. >> I got BDB for the same thing. You mean >> for the same thing? >> Okay. Okay. >> Yep. BDA is um >> Yep. Um I think I think we I think we said that that one was right. Right. Because >> Yeah. >> Oh, yeah. BDA is right. >> You explain that to me. I'm sorry. >> Yeah. No, that's okay. BDB. I have I'll update that one to align with BEA. Think I got this. It's going to be rough. I know this is >> I mean Alicia said this is going to be yeah this is going to be we you know and I think this is also the committee we may not get through all of this so there has to be a

145break of >> I mean it's the will of the committee when we're here till >> you still have to vote at 9:00 to go past >> we did change other policies from resident to citizen or >> citizen to res >> to citizen to resident. But >> are we on B E DB? >> Yeah. But in this one, I feel like the agenda will also provide time for when any resident who wishes. But we need to change that to community member because we said that community members can talk and not just residents. [Music] Yep. And then also up here it says any school committee member, staff member, or resident may suggest items of business. So anybody can suggest something that we discuss on our agendas. >> A suggestion doesn't necessarily mean it gets to the agenda,

146though. >> Okay. And that will be at the discretion of the vice chair instead of the chair. And the mayor has to be the chair. >> Correct. >> Charter >> till the charter changes assuming they make that change in the charter. >> I mean the the conversation that we had during this meeting was uh in previous we haven't done it. member Keegan and I haven't done it, but we can and we'll start if this all goes through. Um the the mayor just isn't doesn't have the scheduled structured time to do an agenda with with me. Right. So, in previous uh there had been uh not this school committee and before your time, Member Keegan, there were meetings that the vice chair was having monthly with the superintendent, the previous superintendent. And then when I started

147that continued for about a year. Um and that was to review agendas like the process was actually very structured and um again I didn't do it as long as the previous superintendent but it became very helpful to have like go over it with a focused attention to that. Mhm. >> Um, so I think that was the conversation we had when we had this meeting is that attention just sometimes is not able, not because he can't do it, but just because of the structure of the schedule and he's focused on being in my position to the city council making sure all the documents and everything are right for city council meetings. It's just the timing of it can be a struggle. That was sort of the conversation behind why if I recall >> I just worry

148about changing all of our policies to read the vice chair and then let's say the charter gets changed where he doesn't have to be the chair and now we have that ability and we'll have to go back and revisit all of our policies. Right. But we can't >> we can't proceed on the assumption that our charter is going to change and change only once. >> Okay. >> I know it's hasn't changed in the three previous attempts or two previous attempts. >> How close are they? Does anybody know where the charter committee is? >> They gave an update last night at the council meeting. Um Steve Sabre submitted a a a statement for it. I know they're meeting regularly. They're going through it. >> They are meeting a lot. I mean, he is he is going

149to like weekly meetings at this point. >> I think that even even hypothetically, let's say they even wrap it up by the end of the year, it still needs to get voted on. Yeah. Then it still needs to go to the state level. So, I mean, >> there's still time. It's not like tomorrow. >> It's not it's not going to happen in >> our >> in our tenure. And I mean, arguably probably not even the next one. >> All right. So, we're keeping this and we're changing res. >> Yep. >> Yes. Okay. Beed rules of order. This is policy. Policies match. This is our existing policy. It was the same as MASC. So, no action was taken. So, that is unchanged. >> And then we get to BE DF. That's the best one of the

150group right there. >> No notes, >> which is voting method. >> Um, MASC policy was updated in 22. Our policy is from 1988. So there yeah, there there were some policies in here that were older than me. So it was comical. Any discussion on voting method? No. >> All right, >> we're on a roll. >> DEEDG >> minutes only. They recommend adoption. >> Didn't we just What was that there? Superintendent, >> didn't we just do a minutes policy? Is this one of the policies you had Maxwell >> policies, too? But I did write that down. I I feel like we just had this discussion. >> You guys did a minutes update on the policy right when you came in so that >> Martha wasn't doing 29 pages of transcribing. She was just doing minute summary.

151>> I think that wasn't a policy. I think we just said listen >> scale it back because Martha was putting out >> we did >> almost verbatima minutes at that point. >> No. Okay. Okay. >> Discussion. BEDG. >> It says residence. It doesn't say residents of what? I mean, >> yeah. I I mean, arguably there's there's So it says it also >> I mean that's actually I don't know anybody can request it. >> I can't deny a request of a declassified or regular minutes if >> then that means all of our policies can apply to anyone that we just said residents too. Okay. >> All right. >> It also says in the beginning that the secretary of the school committee will be responsible, but I I think I get tripped up on that because is

152it the secretary of the school committee or the secretary? >> So, so he's the secretary of the school committee. >> Yep. So he would be taking minutes and notes, >> right? >> Which we don't do. We have >> We have a clerk who doesn't. >> However, she's leaving in a month. >> Don't worry. >> I worry. >> All right. Don't worry. >> I as the guy who has to do the minutes if I I worry. >> Well, would that be a lot? That's my question. Would that be Dan or would that be >> No. >> You being the secretary >> the secretary to the committee? I don't take I don't >> secretary to help the committ. Is this another job we can give to Ian? [Laughter] >> Sorry, >> he's sitting at home. He heard

153that. He's gonna I'm gonna get an angry phone call in the morning. >> So, we're going to pull this and think about it. I don't I don't I think that line that says therefore the secretary of the school committee will be responsible for reporting the minutes is that's just not >> necessary >> how we do it. Yeah. >> Or the clerk to the committee like why are we we have a clerk we defined it in the >> I mean yeah we could say or designate because it may not be always a clerk. I mean, you guys could end up with a um mechanical minute taker next year with some app that they plug into these TVs. You know what I mean? Like we don't we don't know. >> Okay. >> So, designate I think fits

154better because designignate could be >> AI. >> So, am I putting clerk or designate? Secretary to the committee or designate. Clerk, secretary or designate? I would just put or >> I would say secretary because during executive session it's the secretary, right? So I would say secretary or the designate >> and in general session that designate happens to be the clerk >> but then would they be responsible for overseeing the clerk? >> No, you're just designating it out. >> Yeah. And then I mean the minutes come to us for approval anyway. So whether it's the clerk or the secretary, we have to approve the minutes afterwards, >> but it would be great to see them go >> the AI. >> I think that the rest of it is clear. >> Okay, I will add designate. So

155the secretary of the committee would or >> would designate >> or designate the >> secretary of the committee would be the one >> to designate >> designating. >> I'm not I'm not overseeing it. I'm not managing. I'm not responsible for I'm just saying okay you do it. >> Okay. I don't know about this one. I'm just I don't know if I'm on board for this. This one's an easy fix. Maybe we could just ask tomorrow what the best >> at least got it. I mean, so every school committee has a not every, but most have a clerk or a secretary that does the minutes and the roles and it's not a member of the committee. >> Who so when you said don't worry, who who will be doing it? >> I'm not quite sure yet.

156>> Okay. >> Does Sue know that she's next on deck? No, I'll be posting it as a separate statement. >> Oh, >> in that case, maybe I will do it. >> Um, all right. Beedh, public participation guidelines for public comment. Uh, keep in mind, uh, this is a this is similar to the MASC one. This is so this was our policy with some updated verbiage. Um, we recently updated this not too long ago because we removed the requirement for >> folks to give their address. But that was done after this was pulled and sent to MASC. So that is not reflected. >> So we have >> Why are we popping in here? uh I want to say it was probably over the summer we removed the requirement for people to state their address at the

157podium. So, if we can compare that current policy and add that language in here. >> Um, are you unming? Are you withdrawing your um >> I worry about that only because we've removed that as a as something that we require. However, in a lot of our minutes, it does identify the addresses of the people speaking. Um, so I understand that maybe somebody doesn't want to speak it on live television or recording. Um, but I think that they should still be required to write their address >> and they are and I think that's how the language reads. >> Okay. >> Yeah. >> I agree. Yeah, I agree. I just >> because it wasn't being announced, but it still had to be written on the sheet. It still has to be written on the letter. It just

158isn't read into the it isn't >> announced in the room. >> And then this is the part that needs to be updated on our current agendas because it doesn't match which part. So the bottom part um where it says guidelines for public comment it just doesn't this does there's one two three and this has one two one through seven >> wait one more time >> so see here how it says guidelines for public comment this is our current agenda there's one two three guidelines. This has 1 through seven. So, our agendas need to match what our policy says. >> Our agenda. >> Yes. So, the agenda that we printed, this agenda >> at the bottom, it says guidelines for public >> and these are the guidelines for public comment. Okay. When it's adopted in full,

159we'll make sure everything is Yeah. >> I don't I mean I don't think I don't even think that these ones here are current with the one that we adopted not too long ago. So >> they're not because this was pulled prior to that one. >> No, she's saying our agenda here isn't within. >> That's all just Yeah. >> something to point out. >> Yeah. >> All right. be special procedures for conducting hearings. This is MASC only. They recommend adoption. Discussion. I mean, we do this for our budget public hearing. So, we're Great to memorialize it, I guess. >> All right. >> This is BG. Our policies are similar. Uh and for discussion, >> the only thing that I would um point out is through the study and evaluation of reports. I don't understand um I

160don't understand what that means. It's it says the formulation and adoption of these written policies will constitute the basic method by which the school committee will exercise its leadership in providing the successful and efficient functioning of the school district through the study of and evaluation of reports concerning the execution of policies. The school committee will exercise its control over school operation. So for example, our cell phone policy, we get reports back based on their evaluation and so we look at the data and we decide whether or not our policy is effective or not. >> Okay. >> I just didn't know what the study and evaluation was. So thank you. >> Anything else on BG? All right. BGB policy adoption. as MASC only and recommended adoption. >> So, I do have a note on that one

161um to come back to this once we're all done with the whole policy review. >> Do we know why? >> Um >> Jan, >> I don't I I I put a star next to that one in my >> So, it was important at the time. >> Yeah. >> All right. I mean >> discuss >> BGC. Is that what you just said or no? >> BGB. >> Oh, I'm sorry. I'm ahead of you. >> Okay. Anything on BGB? >> BGB. No, I don't have any special. >> All right. BGC policy review and evaluation policies are similar. Committee should discuss. >> I agree. >> Yeah. So, this is the one. So this one says that there's a consistent process for doing what we're doing to like now from the school committee. So I think it was I

162know pull this out and kind of look at this at the end of this review process to see what the next steps would have to be to continue this process. Does that make sense? >> Does that says that the committee shall evaluate how policies have been executed by school staff? I mean we can't do that. It should rely on the school staff, students and community for providing evidence of the effect of the policies which it has adopted which we can't do. >> Well, I think we do do that because Dr. Kang is the school staff >> maybe not so much with >> students in the community providing evidence. I mean it's already on the >> pull and review >> my list to exclude when I make my motion. >> Yes. >> All right. Um BGD

163school committee review of procedures. So this is a MSSE only policy mass only policy and they recommend adoption. Um, it says here that the committee may review the procedures developed by the superintendent for the school district whenever it appears inconsistent with policy. But how do we have the procedures, >> student handbook? >> We don't have the staff handbook. I think I feel like it would be procedures across the district. >> Oh, yeah. Yeah, I guess I'm looking at this as student only, but >> and then under Massachusetts law, the superintendent is required to publish rules and regulations pertaining to the conduct and teachers which have been adopted. Um the staff and student handbooks will be reviewed and approved annually by the school committee. I've never seen a staff handbook. >> We don't really have a

164staff like expectations and signoffs, >> but we have a lot of those policies in our handbook. >> Correct. And the a lot of it is everything we do with the staff is electronic as far as signoffs but our staff the policies that we have harassment but that's all staff and student. >> So this has to be a staff handbook too. >> This begs the question of does the handbook become a staff and student handbook and not necessarily just a parent student school handbook. I don't feel like the staff handbook should be merged with the student handbook because there's different expectations for the staff that maybe students don't necessarily need to know about. Like I don't care as a parent. I don't care if you're wearing open toed shoes. However, that's probably in our staff handbook

165saying you probably shouldn't wear open toed shoes, right? >> Yeah. No. So, it's not because >> I'm just using that as an example. >> So, I feel like they definitely should be separate. this like when I just first looked at like this is all good for student handbooks and student discipline and everything else is right here for students. The staff one is just different. >> I'd be curious to know what the attorneys say and if they typically have the teacher stuff in the student handbook. >> Yeah. Or it's separated. >> Or if it's separated. So like I know for example I I remember there being a dress code >> for both staff. Was it for staff and students? students. >> I don't I >> I remember us talking about a staff dress code. >> Some

166of it's contractual. >> It's contractual, right? >> Oh, maybe that's why I remember >> because there's some units that have a dress code more specific and outlined than others that don't. >> So, I think this one's a poll for me. Hold. >> This one's a pull completely. And I I got to figure this one out. >> I wish id kept the ones a list of the ones we were keeping. It would have been shorter. >> Yeah, the B this is B is getting long of what we're pulling out, but that's okay. >> Okay. File BGE policy dissemination MSE only recommended adoption. Any discussion? >> I think it's outdated. I will say the middle paragraph. >> I I was going to say >> we're we're not going to be putting these in print and having an

167on loan. like these would be all completely up electronically and accessible to the world. Guess that would be up to the school committee to tell me to have binders on loan or something of that nature, but I don't >> don't we have to I mean >> I know it sounds silly, but don't we have to have something available to hand if someone had a question like here's the binder, go at it? >> I don't know. For whatever reason, if someone couldn't access >> Yeah. or if someone couldn't access >> online stuff. Now I'm getting picky. Sorry. >> The other part is that they'd have to come and review it, right? We have I have a ton of binders that can only live >> in my office that people can come and see except they have

168to sit there look at it. This would be the same according to this. >> So, do you want to pull it? >> I don't know. I just I think it's >> it's I would support removing that paragraph. >> I would go with pulling the whole thing. Why does that have to be a policy? >> Have you in in all of the years that you've been here, has anybody come to you and said? >> No. >> I just feel like it doesn't even need to be a written policy. It's I mean I would just assume if I'm a parent and I want to know a policy, I'm going to go to the superintendent and say, "Hey, can you show me that policy? And I can't imagine someone saying, "No, it's on our website." >> And I'll

169say, "Here's the link. It's right here and it's BDF." >> That I've done and I've done that. >> Maybe this is written pre- website. I don't know. >> It says 2022, though. I'm curious why. I don't know. Maybe. And it's not referencing any general law saying that we have to have it, right? So, >> that one's a little curious, but we didn't we didn't make much of it when we were reviewing it. Okay. BGF. >> Wait, what am I doing with that one? >> Pull the whole thing >> to review later or pull because I have different symbols. >> Pull it to >> Yeah, I think we pull it. >> Okay. >> Pull to discard. >> I mean, they don't reference a law >> and they would if it was uh required. >> Okay. BGF

170suspension of policies. The uh this is MASC only. So I I would say otherwise because it gives us the ability to point to something to say we're going to overturn that policy for this particular reason and have it by be done by a twothirds vote. I don't know. I can't off the top of my head think of a situation that we would do that, but >> There's a procedure to do it if something goes sideways. >> Anything else? BHC, school committee communications, MASC only, recommends adoption. >> I mean, I think this is a great policy. However, I Maybe other people may not think this is a great policy because this opens the door to allow staff and school committee to have open channels of communication. >> Not really though has to go through me. >>

171Oh, be through the superintendent. >> Yeah. So whatever those requests, they just filter through me to you and vice, you know, you ask me, I get the information, I get it back to you. There's one channel. >> Yeah. No, I like this one. Yeah. Yeah. >> Any discussion on BHC? >> All right. BH use of electronic messaging by school committee members. It may see only recommended adoption. This one does have a legal reference just to point out because this does fall under the open meeting law. BHE I don't >> think so, >> but can be. So if you're on messaging on your phone during the meeting that I don't think that messageable >> anything else on BHE >> all right B IB school committee professional development >> B I B A >> Oh, mine are

172>> She has them backwards. I mean, in the P in the packet, it's B I B first and then BIA. >> Oh, yeah. See, mine that's the way mine flipped. I didn't >> it flipped. Yeah, mine just did the same thing. Whichever one. >> Well, let's let's then it'll mess up my entire packet. Let's do BIAB because that's the way it's in here. >> So, that's school committee professional development. This was recently adopted. However, the MAC model policy separates the subjects into BIA and BIBA. BIBA. So, they just discussed >> Oh, this is our the thing that we referenced. Yeah. >> BBF in materials provided. >> So, maybe we don't have to go back and do that because it's kind of here, right? >> Yeah. However, this one says that once a member completes charting

173before school committee members are not required to attend any more training, but it does say our policy on the bottom. >> Yeah, we must have given her this so she could put that second paragraph in addition the required session >> after. >> Huh? >> I think we sent her the >> clearly clearly we sent it to her after >> it was must have been part of our discussion. So I'm I'm scratch. So BBBABB stays. I don't have to then bring BBBF back in >> because it's here. >> Yeah, we have to go back to BBBA and BBB DA whatever. Make sure that there do we though >> BBB I have a note BBBA BBB and then I had a circle around BBBF because that was one that wasn't noted but we see here it actually

174changed here to BIAB and it was coded in ours as BBBF. So, do I remove the need >> though? >> Well, if that's the case, since it's there, >> I have that specifically to review though. So, what were the other things for BBB A and BBB that were needed to review? >> I think we leave it in for the first read and then if we have to, we can hold the second read. >> Okay. So I am >> I also think it's >> 90% of the stuff is redundant but that's by design. So >> I don't disagree with you. All right. BIA new school committee member orientation. This is previously coded BBBC. The source is MASC. And in this it does say that when there's a new member you'll be given collective bargaining agreements, contracts,

175student and staff handbooks. >> Yeah. >> Staff handbooks are not online and collective bargaining agreements, some of them are outdated and the contracts are definitely not online. Nope, they're not. >> Collective bargaining agreements are online. They're not updated yet. All of them are not and unaffiliated contracts are not online. So, >> so we have to understand the staff handbook. >> Yeah. Yep. Which is the other one I had a note on. So, >> conundrum. >> Yep. Um, >> all right. >> Anything else on BIA? >> BIBA, school committee conferences, conventions, and workshops. This is an MASC update. uh replaces our previous BID which was school committee outofstate meetings and expenses. Oh no, I'm misspoke. It does not. This is in addition to >> um this one just doesn't mention our workshops. >> I know it's

176redundant but >> so no I don't think that this means our workshops. I think this means like workshops we would go to attend from >> your own professional development >> MASC or professional development or like you get that flyer we got last meeting where they're like they're doing this one down the Cape. It has all these workshops at it. >> Oh, and it actually does say our um it does say our meetings. I'm sorry. It says all MUAN school committee members will host and complete one additional workshop. So, I'm sorry. That's my fault. All right. >> Anything else for BIBA? >> To me, it's a wishful policy because we don't have any money. >> We don't have any money. So, >> best of luck to you. >> Right. Exactly. >> All right. Uh BID, which

177is school committee member compensation and expense. Do we not have this already? Is this just an MASC one >> because I couldn't find this one. >> This is an MASC policy. Um, >> and it says that the school committee should serve without compensation unless otherwise eligible under city or chowder, >> which ours is covered by charter. >> Yeah. >> I have a question on this one. This says that um no school committee um member can be in a union. Oh, a union school. I thought it was a union that the school that the town participated in. Sorry, I mis I misread. >> So, I don't remember discussing this one during our meeting. >> Um because this is governed by charter. >> Yeah. Um I can't see a scenario in which we would have expenses for

178reimbursement which I know we should plan for because maybe someday we won't be poor. >> Um but I think this one needs to be updated before second read >> to reference back to the charter. >> What am I doing? >> Um update B to reference back to the charter. So that first paragraph needs to be updated. The second and third paragraph refer to expenses which >> wishful thinking I think is what you called it. Member Dunovan. [Laughter] >> I looked at that flyer last week about going down the Cape for their three-day conference. And >> maybe we can adopt the state program. Yeah, maybe we can get them to do it within next year. >> All right. Uh, file BJ, school committee legislation program legislative program mascop. I think this is highly aspirational. >> I

179think we all do our best to do this on a regular basis. >> Right. >> Well, I I think >> I think we do. I mean, >> so in another policy, it says that the chair will be our designated person to speak. >> Yeah. I mean, the mayor spoke to Congress a few time, the House and the Senate in Mass. Anyways, >> I think that's in BBBA. >> Designate him as the person. >> I think he was already designated to Kristen's point >> and back in the policies >> or BBB. Yeah. >> Yeah. Back in the one where it listed his roles. I think >> this is also amended. >> But then it seems weird because it says the committee will annually designate a person and if we're saying that his defined role is that

180person, then >> I don't remember discussing this one either. >> Me neither. I don't neither. So maybe we pull this one and >> I mean I we did because I have a note that we got through the all of but >> yeah I I would vote to >> pull it >> all I wrote was mass only on my >> folder >> no >> I mean it so to be fair anything we're pulling can come back at some point >> but for right now pull it completely >> pull it completely >> we don't need to worry about this one >> and that ladies and gentlemen brings us to the close of of section B. Um, so let's let's close out the section B vote real fast. Um, I need a motion to amend >> uh to

181exclude the following BA BD BDE B >> Wait, slow down. >> I didn't have Why don't you let her read it cuz she >> I didn't have BA to pull completely out. >> Pull for discussion. >> Oh, pull for discussion. So is that okay stay in and we discuss >> so it'll stay in for the first read and >> yeah that's I I'm making a note on the difference between those like which ones can stay in that need a little tweaking or discussion and which ones we're pulling out completely because there's too much to do >> you want to read off your list >> um I have to actually >> exclude I have BDD BDE BDF F B D F A B B B B B B B B B B B B B B

182B B B B B B B D D D D D D D D D D D D D D D D D D D D D F A- D or E >> D or E? >> There is no D E. I'm sorry. >> Oh, hold on. And then BGC. >> Didn't we also pull BGD to go with it? >> BGD I have a mark on too. Yes, I apologize. >> And >> BGE we're pulling completely. and BJ. >> BGF >> and BJ were pulling completely. >> BJ BGF. >> Oh, no. We We kept that one. >> No, BGF is in. >> Okay. So, >> do you want me to read it one more time? >> Oh, I got it. >> Okay. I need to a motion to amend to include or exclude the following

183BDD, BDE, BDF, BDFA, BDF AA- BGC, BG D, BGE, and BJ. >> So moved. >> All in favor? >> I opposed. Unanimous. All right. Now, I need a new motion to accept section B in form with the excluding Do I need to list them again? >> Um, probably. Uh, new motion accepting section B in form >> excluding the following BDD, BDE, BDF, BDFA, BDF AE, BGC, BGD, BGE, and BJ. >> So moved. Second. >> Moved by member Keegan, second by member Maxwell. All in favor? >> Opposed? I have it. >> Okay. Wait, can you just pause for one moment? >> Sure. >> Um because we're going to have to take a vote to either go past 9ine and start C or not. >> Fair warning, I'm a no vote on that. >> C and D

184is shorter than A and B. like C C only has six, seven, eight, eight n policies and and D only has it looks like a lot more because there's red but there's not there's not a lot but there is discussion so I don't Okay. >> Okay. We need a motion to ex uh extend past nine. >> So moved by me Keegan, second by member Donovan. Discussion. I will discuss. I don't think we're going to get through C in the next hour. >> We have not averaged >> a good pace yet, but I think we did good work. So for that reason, I will be a no vote. If we don't the hour, then we're going to have to have another meeting anyway anyway. >> So, all right. >> All right. All in favor >> of

185Wait. Whoa. Whoa. We're doing a motion to extend past nine. That's on the table. Okay. So, I'm looking for votes now. Do you want me to do a roll call vote? >> Sure. >> Okay. So, uh, member Wlette backwards. No. Member Shabilia. No >> Maxwell. >> No >> member Keegan. >> No >> member Donovan. >> It's unanimous. So now I would need a motion to adjurnn. >> Yes. >> So moved. >> Second. >> Moved by member Keegan, second by member Dunovan. All in favor? >> I. >> Those opposed. >> Good night, Mthuan. Listen, I couldn't not [Music]