001Right. I'd like to call the Calonia regular board meeting December 15, 2025 to order. Please rise for the >> Igian [clears throat] to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> [clears throat] >> Madam Secretary, please call the role. >> Garcia >> here. Rand Clement >> here. >> Collins >> Here. Morris >> here. John, he [snorts] contacted me earlier today and he's sick with a giant fever and will just stay home. He doesn't need to get us all sick this early in the Christmas season. Um, okay. Uh, moving on to item four, student representative. Okay, moving on to five, public comment. There's no public comment. Item six, A, consent agenda. A, December 2, 2025 special
002minutes. B, December 10, 2025 committee of a whole minutes. C, December 10 close session minutes. D, November 25 payables. And E, December 2025 personnel report. >> I move that the board approve the consent agenda as presented. >> Second. [clears throat] >> Second. Any questions about those items? Seeing none, we call the roll. >> Garcia, >> Yes. Morris, >> yes. >> Nicholls, >> yes. >> That's agenda is adopted. >> That's item seven, superintendent report. >> Right. Just a couple of quick items for you tonight. Um first of all just again to continue updating you on the 31A uh saga. So there was a state court hearing last uh Thursday um which both sides presented oral arguments and responded to questions from the judge and a decision uh the judge committed to making a decision by this
003Friday. Uh that so we shall hear and then at the federal court uh level there is a hearing scheduled for this Thursday. Previously, that judge also committed to a decision by this Friday, although I don't know if the hearing is Thursday if there was enough turnaround there, but that's what was stated. So, um just so you know, we'll are continuing to keep tabs. Uh they're already uh state level uh folks are talking about doing um some webinar kind of things next week to u go through the results of those uh court decisions with us. And so that I'll keep you informed as that progresses. Um then beyond that, just reminder, we got the last of our few uh last few remaining uh things coming up this week. We've got a choir concert tonight, a band
004concert tomorrow night. I think the Emmens Lake was rescheduled for Thursday if I recall. So, uh, just points out it's a extremely busy time of year and just, uh, really want to express our thanks for all those people who, um, put together all of those many, many concerts, um, and other special events going on during this time period. It's a lot of extra work, uh, for them. Uh, also, we can't forget our uh, folks who set up and tear down and our guys running the auditoriums and stuff because they are busy, busy, busy uh, throughout this time period. So, just a big thank you to them and just wish everyone a wonderful break coming up. >> Any any questions for our superintendent of the report? >> Okay. On to item eight, discussion items. [clears throat]
005Um 8A is filter first. Matt, good evening. >> Yes, thank you. My hearing aids are a little rough tonight for some reason. Um, we had uh updated you on the uh when the filter first program and a reminder on that because it was a while ago. Um, this is a law that was passed back in October of 23. Um, the clean water act drink clean drinking water access act um which was a lead, copper and other contaminants reduction program for schools, daycare centers, childcare centers, things like that. Um, we've been moving along. We've got all of our submissions in order. Everything is just moving along and we're ready to start making some changes. We've introduced uh a couple of uh new units at the Duncan Lake Middle School. Um, so we we know what we
006want. We know the program that and we were hoping to begin a nice easy roll out this spring. We were notified earlier uh last week, late last week I should say, that there would be a 5% increase in price and that there was an end of season sale on the units that we will be using. Uh the LK um drinking fountain, water bottle fillers, the singles and the doubles um and an opportunity to save $12,000 that we could devote to other things in the filter first program. So, we're quickly uh scrambling to bring you tonight an opportunity to purchase about 99% of the units that we will be using to uh replace drinking fountains with drinking fountain water bottle filler combinations. Um, and we'd like to take advantage of that opportunity. >> So, we're going
007to be talking about this tonight and then voting on this tonight due to the nature of the [clears throat] >> Right. We don't like to do this. We typically like to have more of a roll out, but uh as you could see the date of the quote there was Thursday uh because this came up uh after we met at our committee of the whole. So uh we just thought it would be in the district and taxpayers best interest to take advantage of the sale prices. >> Are there questions? Yeah, Matt, can you speak a little bit to um I know there is um funding through the state for this filter to first program. >> Thank you. Opportunity that I just completely ignored there and forgot. Um we did receive a um I believe it's $380,000
008uh grant um for filter first. Um and that does cover um 100% of the materials and supplies we'll need um including this purchase. So this purchase is to be reimbursed uh directly from the state. um on an approved grant. So, >> thank you. And then could you speak a little bit to what you would plan on doing with the remaining allocation that we were given? >> We have a tremendous number of inline filters that we need to put in um areas uh such as the food technology program at the high school. They have eight sinks that are considered drinking water. Um can't put a hydration unit, you know, fountain in there. So, we have to do inline filtering. um anywhere there's a uh teacher staff room with a kitchen. Um our kitchens where we prepare
009food, we have to do a a fairly large number of inline filtering in there and plumbing work there that will also be covered. [clears throat] >> Thank you. >> I have a question. When we had talked about this before, um you had mentioned reducing the number of fountains available throughout the building. So, can you uh let us know out of the older style non-filtered fountains uh how does that number compare to the number of filtered fountains that we'll have when this is complete? >> The biggest challenge when we took a look at it um we hoped that using the state's formula of one fountain hydration station per 100 students would gain us a little bit of traction. Um but if you look at the maps um and a rare compliment to architects from me, but
010they laid them out really well. Um, and they're laid out in such a nice pattern that we're able to reduce overall throughout the whole district only about eight. So, it's a fairly low number. We were actually aiming for more um to keep our filter replacement costs down. Um, but in the long run, when you look at it, they're really just so well placed. I think the biggest thing we're cutting down, maybe not in eight overall units, but we're taking some that are by level two units and we're bringing them to one and an ADA compliant single instead of two. I've got a few [clears throat] questions. The the grants 380 grand, we're spending 91ish. Is there a time frame that we have to spend the rest in? >> The target for the grant is June
01130th. Um, and we have been advised that they're already pushing an extension on that into September or October of 2026. >> Okay. So, you've mentioned there are other things that we would be purchasing. What else would qualify for this in this grant? What else would you spend the money? >> Again, the inline filtering. Uh, we have a lot of those to go. There are some tap end filters that we'll be using. Uh we've already acquired a few of those to test a few different varieties out. Um and there's some installation costs that we'll be using the rest of it for. >> So we'll be buying a lot of inline filters. >> We will be buying a fair number of inline filters. Yes. >> You know about how many? >> Nope. Not yet. >> You know
012where we're going to put them? >> I know where we're aiming to put a lot of them. Yes. >> Okay. This was in I was going back to our February 2024 meeting. I I one of my notes was this is there's going to be a ton of these things laying around somewhere. Where are we going to put them? It was in the hundreds I think >> for inlines. Yeah, I think we're still at about 125 give or take. Um that's kind of a working number that we're looking at. >> And then isn't it the case that we can pre- buy some of the filter supplies to >> Yes, absolutely. So when we get toward the end of this um funding cycle with this that we can spend the rest of that money on the filters
013so that would stockpile us and we don't have to spend general fund money down the road, >> right? >> For a few years at least we hope. >> Okay. So after we go through all the filters, we're still going to be obligated to buy >> Yes, we're going to be obligated to purchase purchase and replace filters. um apparently about on a yearly basis given what our history of the current filter we use and the new style of filter. The good news is um that the testing uh requirement has been removed uh from the requirements. So we're not going to be expending uh you know large expenditures on testing these things every time we change a filter. So that's a good plus keeping our costs under control. Well, I like because this is a grant. We're
014not taking money out of general fund. Um, so the deadline I don't like running these through this fast. I understand the savings. So, we'll get 5,000 more filters for 12%. >> And only hope get as many as we can. That's that's the goal here is to really put as much money into the future use future of the project as we can. >> Yeah. And as Matt says, we're uh there's talk about what they're going to do with the extension on uh the expenditure of this. So the state's fiscal year ends on September 30th as we learned this year. So um we'll we'll see if they will go beyond that point, but it's looking like they will extend probably that far at least um on the expenditure of it. >> They've changed the rules on the
015grant a few times and requirements, so we're all, you know, waiting to see. here now. So, a lot of people are starting to make the move now because they've seem to have settled in. >> Okay. [clears throat] >> I just have one other question. Um I think it's great that they took the the stringent testing requirements back because I know that was going to be quite a burden every time we change a filter. Um but have we done testing on our water as it is and are these contaminants present in our >> We've tested we've tested in years past. Um and we have always had a a negative. So, we are in a a good municipal system. Our water is uh Calonia water as everybody knows is a bit thick. Um but the contaminants are
016not anything that uh that we have to worry about. So, they're not uh they're not a problem for our systems. >> Okay. Going to filter the water. Thanks for your help with explaining this. and item 8B, administration of the group contract. >> I'll turn it over to Darl. [clears throat] You turn it over. I >> think it's easier to use this microphone anyways than the one sitting here. But, uh, I'm just coming tonight. We're going to have a chance for a vote later on, but just wanted to talk a little bit about the administr administrative group contract. Um, we're a little behind. Our teacher negotiation session this year kind of ran over and we're just getting to that point where we're finalizing the administrative contract. And we use the same um financial pay model for
017that um in the length of contract for that as well as which is similar to the teacher. So we went with a three-year [snorts and laughter] contract. First year would be a 5% raise. Second year would be a 3% raise and the third year would be a wage reopener in that contract. With that we also have a local hard cap as we've had with our teachers. So we uh tried to follow that model as much as we can. And what questions do you have? >> Any questions? >> I know some of the language changed a little bit. Is there anything that's a highlight to you that >> No, what we do is we um have our attorneys review these contracts from time to time and laws change, different things change. It was, for example, Kyle
018was asking about military provision of the contract earlier. We were just talking about that. So, I was the only member of the admin team in the military. And back in the day, things were a little different. Um, the way I explained it, um, they you didn't always go off to defend your country, knowing where your health benefits were, [laughter] what you're coming back to, but they've made a lot of strides with that over time because of the deployment cycles that we've had. So, that that's no longer needed in there. So sometimes it can just muddy it up because um the military has done a much better job of uh having continued benefits when you return from serving your country. So that's for example one of the reason >> another thing in there was that like
019ESTA updates because ESA was of course a new law and just as with the teacher contract we had to incorporate things regarding that in here as well. So just a number of those things. I'm just looking through to see if there's anything. >> We also tried to clarify number of days worked and how that was all going to be set up for our admin staff as well. >> A lot of it makes sense. The a lot clarifies if you didn't redline some of this. So I think it most of it's clarification. >> Um yeah, [cough] from my perspective. >> Yeah. And um I would agree that you know under the legal issues 7.0 um free of fault which is um acting within the scope of his or not and not grossly negligent like some of
020it's a little vague. I mean who determines what that is again not not a big deal but >> so that's a legal standard that was supplied by the attorneys and that's their recommendation for inclusion. That's the standard uh under which the uh school district uh and individual employees of the school district uh have um immunity uh from um lawsuits and so on is as long as they are not grossly negligent. And so um that inclusion uh just kind of spells out that limit and uh make sure that that's understood. >> Right. Characterizing that. Okay. I would just say too, I'm happy that we're able to get this done. So, thanks for your work on that. Um, so we can continue to remain competitive, you know, the teacher side and also the admin side. So, thanks
021for your work on this >> for sure. Any other questions from board members? >> Thank you, Ter. Okay, we're going to move into item nine, action items. Duncan Lake Middle School 2026 renovations. There motion. >> It's a long one. I move that the board approve the guaranteed maximum price amendment with the Chrisman Company to initiate contracts for the 2026 Duncan Lake Middle [clears throat] School renovations from 2023 bond funds for the following bid categories and amounts. Demolition to extreme demolition in the amount of $107,300. um earthwork and site utilities to site work solutions for $60,55. Structural concrete to choice concrete for $97,770. Masonry to uh Bergrae masonry for $230,512. Structural steel to Vandelan steel for $131,200. roofing and sheet metal to modern roofing for $162,359. Metal panel systems to action roofing for $577,776. Glass and
022aluminum entrances to Grand Valley Glass for $280,883. General trades to JKB Construction for $274,590. Walls and ceilings to Ritzma Associates to 318,9 $239. Floor and flooring and hard tile to Soie Company for $460,57. Painting and wall covering to Vor Brothers for $26,955. Mechanical and plumbing systems to A and B mechanical and plumbing for $344,929. The electrical and fire alarm to Circuit Electric for $460,000. and food service equipment to merchandise equipment and supply for $425,184 for a total construction cost of $4,442,030 and an overall cost of 5 million813,477. >> Is there a second? >> Second Mhm. >> Any discussion? Derek, I might ask you to introduce to the community the difference [clears throat] between total construction costs. >> Yeah. >> And total cost. >> Bringing that up. Yeah. So, with this, we're uh including uh two
023different numbers there. There's a total construction cost which represents the sum of all of these uh contract awards. And then there's an overall cost because this is what's called a guaranteed um price. Oh my gosh, I lost it. Guaranteed maximum price amendment. And um with that that incorporates other items as well. So um there is insurance included. There are various fees included for uh the construction side. there are two different um types of um contingency funds available so that as we get into the project and especially with a renovation project like this uh there could well be something hidden or surprised uh surprising that we don't know about and so uh needs to be addressed. And so the reason they call it a guaranteed maximum price amendment is they're trying to set the outer limits
024uh within which we can operate uh beyond which we would come back to the board and uh to uh respond to any additional needs that are there. So uh that's what that GMP guaranteed maximum price amendment is all about. And so you're authorizing both those initial contracts and then you're also authorizing the use of contingency funds. you're also paying for u the builder's risk insurance and the other kinds of uh insuranceances that are included and so on and we that's all the whole thing was listed out there in that recommendation from uh Chrisman company that we went over on Wednesday that clear enough I hope >> yes thank you [clears throat] >> just trying to be more transparent make sure everybody understands that those are all elements of what we're doing >> correct Any further
025discussion? May call the role. >> Clement? >> Yes. >> Collins? [clears throat] >> Yes. >> Con? Yes. Nicholls? >> Yes. Barbaria? >> Yes. Morris? [clears throat] >> Yes. [snorts] >> Motion carries. It's a B. Calplex guaranteed maximum price amendment. >> Yeah. So, um I'll make this motion and just add that we did already approve the individual contractor amounts for the complex and this is um an amendment that we are offering um just to again have full transparency with some of those additional costs that are not always uh called out. So, I move that the board approve the GMP amendment with Rockford Construction, including the previously approved trade contracts of $4,481,584 for a total project maximum cost of 5,898,561. >> Is there a second? >> Second. One other thing I'll just add that I should have
026added the last time too is while you're authorizing that maximum price, we're certainly hoping that uh as the project is managed and so on, we do not expend that. So, um this has happened in all of our projects that we've gotten money back on these things. And so, this is that's why it's called a maximum price. >> Please call the role. >> Conserv Garcia, >> yes. Nicholls, >> yes. Collins, >> yes. >> Lament, >> yes. >> Morris, >> yes. >> Carries. That says item C, 2016 and 2014 bond refunding. >> I move that the board adopt the resolution authorizing the refunding of the 2016 series A and 2014 bonds according to the terms in the resolution. Second. >> Any discussion from board members? >> We're looking forward to hearing more about what this brings back
027to the taxpayers for sure. So, thank you for your work with this. >> Please call the role. >> Nicholls, >> yes. Garcia, >> yes. Clement, >> yes. >> Collins, >> yes. >> Owen, yes. Morris. >> Yes. Motion carries. On to D. Board meeting dates. >> I move that the board schedule the January and February 2026 meeting dates as presented. Give them to you, but I have to click on the link which are January 12, 2026 and February 9, 2026. which for those in the community are the second Monday of those two months. >> Second. >> Still good with these dates. We've been around and round on this. >> All right, please call the roll. >> Con? Yes. Nicholls, yes. Farber Garcia, >> yes. >> Comment, >> yes. >> Collins, >> yes. >> Morris, >> yes.
028meeting dates are approved. We'll be talking more about the remainder of the year um probably in February. >> January >> or January. Yeah. All right. Right. Item E, filter first program. I move that the board approve the purchase of water fountains with the bottle fillers from the Pittsburgh Water Coolers Service Incorporated at a cost of $90,526. >> Second, >> not 10 m. [clears throat] >> Any any further discussion? >> Great. Please call the role. >> Barbara Garcia, >> yes. Yes. Collins, >> yes. >> Clement, >> Yes. Morris, >> yes. Motion carries. On to item F, administrator [snorts] group contract. >> I move that the board approve the administrator group contract as presented. >> Second. >> Any discussion? I'll uh say that we have reviewed the numbers now for the second time. We did see the
029language today. Uh I didn't hear from anyone and I think we've heard it that we're okay with the language as it was proposed by our attorneys. So any other comments? Please call the RO. >> Collins. Yes. >> Clement. >> Yes. Barbara Garcia. >> Yes. Nicholls. >> Yes. Morris. [clears throat] >> Yes. Motion carries. And the 10 discussion items. First one is a sale the former Dutton Elementary property. >> All right. Just a quick update on this. Uh we will be anticipating to bring this to you in January. Uh if all continues to move smoothly, the uh Ken ISD is um been in conversation with us and uh we've um got paperwork being drawn up for your review on uh what the purchase agreement would look like between our two entities for them to uh purchase
030the Dutton Elementary project uh property. And um so the anticipated use at this point is uh for a new uh tech center location on the south end of town here that would offer additional programming. Uh much of it is duplicative of what is up on the Beltline campus, but they have just um they've outgrown their facility there. And so they were looking for another area to uh be able to offer those programs to students, particularly here on the south end of the county. And so, um, we're really excited about that potential for our students and for the school districts here on the south end and think this is kind of a win-win, uh, type of thing for all concerned. So, that's coming next month. >> Questions? >> I would just add that I'm just really
031excited about this, too. I appreciate the work that you've done um, behind the scenes and coordinating with the ISD. I think this is a wonderful opportunity um to pull some of those programs down um reduce bus times for you know students who are getting to those programs um and expand the programs that are being offered. So I just thank you. I think this is a really wonderful idea and I'm really excited that we can you know work this out with the ISD in this way. here too. And the ISD has been uh really ramping up the last couple of years and trying to expand opportunities for kids to get this kind of uh hands-on direct uh kind of um educational experiences. And so uh we're really excited. >> Hey Derk, really quick question on that.
032Do do they do we anticipate um ISD like working with local business owners even on any kind of program? >> Yeah, they do a lot of that. um and they've been trying to coordinate with uh local employers to expand on those um opportunities as well for students and um so I would look for that to continue. Um, you know, I'm sure Superintendent Gorman would be happy to come and speak to it, but uh it's called Career Prep 2030, I think, is what they're labeling it. And they, uh, their goal is to, uh, be up to 10,000, uh, student uh, opportunities in either at the tech centers or in other uh, placements within corporations and so on. Uh, by the year 2030, um, they were at 5,000 just a couple years ago. So, basically doubling that
033number. and uh they're making really good progress toward it. So, >> do you think they'll um I don't know how the program works. Um, do you think that they will have some kind of employer type of meeting or fair of again local businesses that could get involved like I I >> So, our own high school hosts a uh a career fair um each year and that's been very widely um taken advantage of by a lot of our uh businesses and other uh uh groups in the uh community. And then uh yes, the ICD has uh staff who that's their job, including um our former Duncan [clears throat] Lake uh principal who's one of his key roles is to go out and uh to set up partnerships with businesses for students to have connections there, too.
034So, of course, we're always looking to keep expanding that and keep providing more and more opportunities, but uh they do a great job with that coordination. [clears throat] Um, also a location here that uh is of great benefit to them is the connection to the easy connection to Davenport as well on this south end. And so there just a lot of different tie-ins and it's really exciting to see the momentum that's going here. Just it's gotten going in the last, you know, couple of years and uh we'll continue to to move forward. I was just at I'm on the county uh committee that is um I guess advising on a CTE matter. So, uh, we just had another meeting last week and it's just, yeah, it's really encouraging, uh, because it's so important for our
035our students to have these opportunities. >> Anything else on this? >> Okay, we get down to 10D, field lighting, callex phase 2. First reading this evening, u the 2023 bond work, including the upgrades to the facilities at the Cowplex, which we voted on last month. Um, and this is an introduction um to purchase the sports lighting for the baseball field. U part of the construction have the electrical portion of this included. Um and the construction of this included this is just for the parts uh for the ligh heads, the poles and uh all the equipment that it goes into the controls for the lighting. We do this separately because we're able to save a significant amount uh by purchasing this directly uh not just sales tax, but we're purchasing through a cooperative agreement that um
036that the other vendors and uh Chrisman, excuse me, Rockford building, the Calplex cannot participate in. So, uh, we're taking advantage of that opportunity to do this. We did this, uh, for the football field as well, and we'll probably look forward to doing it. Um, so some of the potential Scotland yard improvements. Musco is the lighting company that we do have in place at the football field and at the current um, Scotland yard facility. So, it's uh, we'd like to keep the control systems and all the parts and everything in a narrow focus. So, this is to replace the existing fixtures. This is not expanding the amount of space that's illuminated at Callex. >> These actually are um going on the the newest large baseball field there. >> So, these are not replacing anything. This is
037actually all new. >> This is adding. >> Yes, this is all new. >> Bids are due when >> actually this is a non-bid. This is a cooperative contract. So, we already have a pricing of 214972. >> All right, I missed that. Thank you. Okay, moving on to 10 C lawn and landscape contract. >> We have an RFP out on the street uh due to be opened on January 7th. So, right before the January board meeting, we'll be able to fill in the blanks on a lot of the numbers here. This is for a 5-year contract uh for a lot of the bulk mowing in the district. Um we had a uh pre-bid meeting um which handed out the maps, the diagrams, and answered a lot of questions. Um and we did have 11 vendors at
038the pre-bid meeting. So, I'm very encouraged by that. [snorts] So, this is 27 cuts um and three cleanups, once in the spring and two in the fall. Is the contract renewable or is it >> it's a 5year straight out contract? Um, but we do have a 90-day escape clause for everybody. Um, so doing it that way in order to secure the best long-term pricing, >> right? With Biker, we had a renewal, didn't we? Do we have an auto? >> We had an original contract and then we renewed it a number of times. Um, so we had an original three-year with them and then we just renewed that contract uh without going out to a bid uh several times. At this point, we're just going out to a bid and we'll do an initial five. I
039didn't put a renewal on this or any renewal language on this. Um I think it's safer. In five years, we'll probably want to go again. >> That's fine. I understand. >> Um what's the 90-day exit clause you mentioned? >> Excuse me. >> What's the 90-day exit clause? What is that? um just um if they're incapable of performing um or if they come to us and say we're incapable of performing or if you know somebody's uh you know experiencing business challenges 5 years is a fairly long time. Um so it just gives everybody an opportunity to uh to to walk away without challenges. We want to, you know, anticipate somebody I don't want to see a business fail, especially, you know, if they're doing this cutting for us and they're doing a good job, but it
040happens. >> Hey, Matt, this is cutting the same amount of space they that you've been having cut, right? >> Correct. >> Do you feel like that's enough space that's been cut with the work the the amount of employees you have >> at the moment? Yes. Um, this is this is a working plan that it does work very well at the moment. Um, especially with the way that the CYSA has jumped in and doing certain areas. I think we're covering our portion pretty well. >> Thanks. >> I know we talked about um the beds, the plant, the flower beds and all that. What are what is the plan for the ongoing maintenance of those? The majority of the flower beds that are placed in the district are placed and have been placed by PTSAs, PTO's. Um,
041and they are should be being maintained by the PTO's. Um, we have removed several in the past few years. Um, and we're talking to the principles as we come into spring again this year about the care and maintenance of them versus um, how we're going to whether they're going to be there coming up this this summer. We also have an opportunity, thank you, Mr. Wheeldryer, to uh maybe take on a few interns or some high school kids this summer and uh maybe get a little better work done, a little bit more involvement with those things. >> So, are we filling that stuff with um those beds with um not rock, but like am I mulch like because I mean like like the weeding and stuff kind of can be a little bit of eyesore. So,
042like are we doing things to beautify them? I guess. >> Yeah. Where where we've removed them. >> Yeah. Where we've removed them, we've either gone to a mulch product >> [clears throat] >> um with a a new base in there to keep the weeds down or in some cases we're looking at stone um you know, seal sealing it down so that it uh it just really keeps the weeds down and stops that that attractive unattractive growth. I think the board is interested in looking at additional services that might help the [clears throat] district look good all year round and >> and we appreciate that >> and and probably in cons in concert with what the PTO's are doing. That's possible. We should ask them if they're still interested in doing it. You know, there there
043may be loss of interest. >> There is. There is. >> Okay. We have that challenge where, you know, the PTO of this year will want to do something big and great and it looks fantastic until they're moved on to the next building and then the next group wants to do something different. So, it's a continual challenge, but uh we we're trying to give them some better guidelines and some some better help to get going for sustainable projects. >> I know we're a little off topic. This is outside of what this request is. So, >> it's green stuff. It's all right. [clears throat] Okay, on to 10D board Neola and policy updates. >> Uh we won't belabor anything here, but uh this would be the first reading coming up next month of uh what will be
044a two reading cycle on board policies. There are quite a number of them. Uh I think I'm down to four or five uh left. Uh we're finishing up here and then we'll push that out to you so that you can start your review on those and uh I'm sure we'll have a discussion over that two-month period. Any other items? >> No, no other items right now. >> Appreciate your flexibility on these two that we had today. We really wanted to make sure before the end of the year that we got those done. >> Thank you. >> Okay. And item 11, board member comments. >> None. I have one. The uh the board is going to be well, we can talk about it tonight. adding about adding public comment towards the end of the meeting maybe
045after discussion items and before board member comments. We did do this. I don't remember the month that we stopped doing it, but I know it was during COVID and uh it is standard format to have this other boards do it. Uh and would like to know if we're all okay with starting in January. Yes, I'm seeing some not any >> Yeah, I think that's fine. Would you plan on um I know Durk had shared with us a little bit of a structure that the comments in the beginning would allow for um comments on proposed action items, right? And then any comments for discussion items could be after that. Would we be sharing that with the public or how would we want to communicate that? >> Exactly. I think that's the way it works best is
046to u have the comments at the beginning of the meeting are tailored to the agenda items so the board can hear from the public prior to voting on those agenda items. And then if there are other comments on other issues um of interest to the community, those can be made here at the end of the meeting after we've completed the business that needs to be done because that's the primary uh first and foremost job of these meetings is for the board to conduct its business. And so that would permit us to get those that business uh taken care of and then we certainly hear from the community after that. >> [clears throat] >> On to item 12, close session. The board will meet in close session as permission compiled law 12 sorry 15.268A at the
047request of the superintendent to conduct the superintendent evaluation. Motion >> I move that the board meet in closed session. The second barber, >> yes. >> Clement, >> yes. >> Collins, >> yes. >> Con, yes. Nicholls, >> yes. Morris, >> yes. 643. When we come back, we anticipate having an evaluation rating for our superintendent. 8:47. Is there a motion to come out of close session? >> Motion. >> Second. >> Who second [clears throat] it? >> Me. >> Oh. >> Those in favor? Hi. >> Roll call. >> No, we supposed to deliver the ro. >> Barbara Garcia. >> Yes. >> Comments. >> Yes. Morris. >> Yes. >> Nichols is coming. It doesn't matter. >> Say yes. >> Wait. >> Jump the gun. >> I guess. We need a quorum. >> There she is. >> Do you agree
048to come to close session? >> Yes, I do. >> Okay. It's unanimous. We're out of close session 848. [clears throat] >> Last action item is the superintendent evaluation rating. Is there a motion? I move that the board accept the superintendent's 2025 evaluation with a final rating of effective. >> Second. >> Is there any discussion? [clears throat] >> I would provide a slight editorial that I think the board considers our superintendent to be highly effective in his role and appreciates his service uh for the past year. Thank you so much for all that you do to shepherd this district um with a lot of wisdom, a lot of thought, and a lot of intention. We are grateful. >> This is part of the uh statement I'd like to read. So Britney covered the first step. The
049superintendent demonstrates strong governance, effective communication, and solid financial and instructional leadership. Clear long-term planning and goal alignment would further strengthen the district's operation and direction. We are pleased with the direction of the district and look forward to continuing to build on the district's strengths and record of excellence. Any more? Any anyone want to add anymore? Seeing no more, is there a motion to adjurnn? >> Oh, we have to call the role on that. >> Oh, I'm sorry. >> We do have to vote on it. >> Interesting. Okay. I'm going to do that myself. Okay. We're going to go Barbara Garcia. Yes. >> Clement. >> Yes. >> Collins. >> Yes. >> Con. Yes. Nicholls. >> Yes. >> Morris. >> Yes. >> The superintendent's evaluation is approved. >> Thank you, J. [clears throat] >> Appreciate working with
050all of you. >> Now, motion to adjurnn. >> So moved. >> Second. [laughter] >> All in favor say I. >> I. We are journ