001Okay, we are going to call this regular board meeting of the board of education to order. Um, the mission of the Montabella Community Schools is to prepare our students to be successful in a changing global society. And Jeremy, would you lead us in the pledge today? To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. So, first thing we're going to do um is introduce Katie Flynn. She's the new ISD uh superintendent. So, we're going to give her the floor. Hi. Really just coming to visit this evening um at like said, I knew I started um at the ISD in January. So, trying to get around to each of the local school boards and just
002say hi. Um I am advertising the countywide school board meeting which is next week here at this exact same location. So, that's wonderful. Um we're grateful. We're going to have some dinner and talk about AI and education. We have Kevin Wagen Maker coming from Community College to um speak to us and then do a little bit of business recognize board members that have completed certifications and that kind of thing. So really just wanted to um you know have my face in front of all the school boards and and say hi and um if you have any questions of me I'm happy to answer any of those questions as well. Perfect. Thanks for stopping in. Michigan State or Michigan. I don't know that we can ask. He wants to know Michigan or Michigan State. Oh, Michigan
003State. There you go. Yeah, that's a family thing. Any other questions? No, I'm not. No, you're good. Awesome. All right, we're gonna go to communications with Shelley. Yeah, just a few things for everybody. Um, I wrote about this in my communication, but just wanted to make sure that everybody was aware. We do have a couple of summer projects that are going to be taking place that we'll be using up still some existing bond money back from the 2018 bond. Um, we're going to do an LED light project here at the junior senior high. So, some of the lights in the building have been switched to LED. pretty much everything else in the facility got switched to LED through the construction project. Um so these lights in particular in here have not been switched over. So
004those will be switched over along with um some hallways and and classrooms as well. Um and we did get a couple of quotes there. Um Admore Electric will be the one doing the work. You can see that they were um I'll say substantially, but they were the lower bid there. Um we also have some water softeners that are being replaced. So, we've got an older water softener that the controls I believe is what went bad on it. And because it of its age to replace the controls is almost the same price as getting a brand new one. So, we'll be getting a new one. Um, and so the price is there for there. So, NC um who we do most of our our work here through will be taking care of that project. Um, and
005that will exhaust most of the money left in our bond funds. We still have a little bit left that we'll be doing looking at some furniture um additions in a couple of classrooms at the elementary and whatnot to to use up the remainder of that countywide board meeting. We've already covered um coming here we have um quite a few people that are attending. So that is good to see good representation from us. Believe it or not this is the last board meeting before graduation. So we will not meet again before we have high school graduation. So, I just want to get those graduation events out there for you guys. Um, so we have senior honors night. That's Thursday, May 15th. Um, where we honor our seniors with um some awards that they've done throughout the
006year as well as scholarships. Um, and that takes place here in this in this facility. And then graduation Sunday, May 18th. Um, so we graduate at 6 p.m. Um, and so that is in the elementary the big gym, competition gym. Um, so we'll meet in one of the classrooms over there. Uh, usually one of the first grade classrooms right there close by to the gym. Um, I'll be standing out in the hallway. You'll find me. Um, and we'll get everybody get your flower on and whatnot. So, we actually to get there about 5:45. So, we got a few minutes to make sure everybody's there. Get your um get yourself with a flower and then we will get ready. We start the procession. So, we walk in first and then um the other staff comes behind
007us and then the graduates to follow after that. So, questions about graduation or senior events? We're good. Um, should have diplomas coming soon. So, I believe that's president, secretary, I believe, are the two that we need. So, we'll start that process of getting those um circulated and get you guys signatures on those and get moving. Along with spring, we also have all of our band concerts coming up. So, we have three different concerts taking place at the beginning of May. So, our middle school, high school, and sixth grade will all be taking place here in a couple of weeks. And we have some open positions. So, we have um Spanish and speech are currently listed. We just listed those um last week. So, Spanish is a carryover from this year where we had somebody leave
008mid year and we were unable to um to replace midyear. So, we have that one posted again. Good news is we already have a few applicants for for the Spanish one. So fingers crossed we'll get that one filled this year and we won't have to resort to Spanish online which was not a good experiment um this year. So um if we ever wondered the importance of an inface in-person teacher this is the first good example we have for that um speech as well. So we currently have two contracted two people that contract part-time to provide speech services. Um and so we are combining those together and trying to hire a new person. So we have two full-time speech therapists um because of need that is currently um listed as well. Um after your approval today
009of the retirees, we have four retirees on the agenda. We will get those teaching positions posted um once it becomes official through you guys. And then we have an admin position, the curriculum position that we've been kind of filling internally. Um, and we'll get that posted a little bit later um, yet this spring. And that is what I have. Perfect. Thank you. Um, so I don't see any sheets for community input, so we will jump down to discussion. So, I know I probably talked this to death and I think poor Elizabeth, every time she comes here, all I do is talk about the superintendent evaluation, but um there there were some changes in the super the evaluation law which impacted the superintendent, some of which are going to be hard for us to meet this
010year. And so, I wanted to put that in front of you guys because we have some options. Um so, part of the evaluation requires a midyear evaluation or a mid-year review. Um we have this so our our last year's evaluation actually took place in the fall. Um and our plan was to switch this year's to June which means that next month you would potentially do the midyear and then the final the year the month after that. Um and that has to be progress on goals which the last I noticed we still haven't established goals. So that's going to be real hard to report on that next week or next month. I'm sorry, not um and then turn around and evaluate me on those the following month when we haven't established them yet. I know we
011said we were going to get an ad hoc committee together to kind of look at those. I don't believe that committee has has met. Um I did reach out to um MASB about um strategic planning. I do have a quote for them on if you want to go through that full strategic planning process. Um or if the board just wants to establish some goals now and then look at a strategic plan um in later years. Um but we're kind of in limbo because we don't have what we need in order to complete the process. I will say that the evaluation the new law allows for by annual evaluations which means that um somebody that has been evaluated effective or highly effective for three consecutive years we have the option to do that every other year.
012Um so same thing with our teachers. So, our teachers and our administrators that have um three consecutive effective or highly effective. Now, moving forward, it'll only be effective because our ratings change. So, from this year on, effective is the highest rating that that somebody can get. Um so, you can choose to do that every other year. We have board policy that states the superintendent evaluation is allowed to do that by annual evaluation based on that law. So you could determine that this year is going to be the year off and then next year you would do the full evaluation giving yourself time to establish those goals. Question. Yes. What about the training that some of us had to that get lost? Nope. That is part of the new law that was that came in. Um
013and so our new members would also have to be trained on that and I am not sure where the new members are on that. Do you know Mel? Have Have we done the training yet for the new members on the evaluation? We're working on it. Signed up. Okay. So, that's in the process. Another one of those things that might make it. So, I open that up for discussion. I just we're at a kind of a spot where we've got to make a determination one or the other. either we need to establish some goals rather quickly um or we need to decide that we are going to go with a by annual option. I think given the fact that we've got three members that haven't done that training. So three new people that haven't done the
014training plus the goals like I feel like we're kind of at a spot to be able to maybe look at doing the by annual because they can give input but they can't really rate is that so it be right that's kind of how I felt when we met last week about it um was because she definitely has meets the criteria um is to skip it and just do the bianual so that what did you say our um the one we did can count as our midyear one? The one that we completed in the fall is last year. So that was based off of of the work that I did last year. So you would be skipping the 2425 school year. So you would need to do the evaluation for the 2526. But I'm going emphasize
015the importance of establishing goals. Yes, you can't get together. We got to get something in place if you know evaluating me in the mid year and at the end of the year. I need to know what I'm working towards, right? You realize I'm the flying o she's trying to book me for training and she's like, I got you set like I've got a flight that night. I set you for this date. I have a flight that um so but with the training piece that Eric mentioned and the priority split for now we don't want to rush right so yeah I'm done flying in about two weeks for about four weeks okay between Now two weeks. Yeah. I don't go by any Yes. the time frame it has to stay. Nope. Good question. Oh, you guys
016can determine that at any point. And there are some things that like automatically switch it back. Um, so a new superintendent automatically for the first three years at a new district automatically would have to be in there. And I [Music] believe maybe it doesn't say oh there it is. Yeah. If you if the rating drops to developing or needing support, you automatically get go back to those annual evaluations as well. So if nothing else, it sounds like a good interim decision. So, I don't have anything on the agenda for tonight. Um, you the board policy allows you to do it, but I don't think it would be a bad idea to put that as an action item just to say that you guys have decided that that's what you wish to do. Um, so when
017we get to the motion motion, yeah, we'll want to make sure that we add that to the to the agenda. That's all the discussion I have unless somebody else had something else they wish to to discuss at this point. Any other questions about that? Perfect. So, we will move on. So, I need a motion to approve the consent agenda as presented. So, move Scott. And just as uh in case you didn't notice, these are our four retirees that we have um retiring this year. So Chris Gormley, Stacy Fornier, Dave Leman, and Megan Brown are four teachers that will be retiring. And that is part of that consent agenda. All those in favor say I. I oppose. Motion passed. So, do I ask for a motion? Or we do have to ask for a motion and
018then we ask for we're going to adjust the agenda um the um action agenda to have the byanual superintendent evaluation as part of that. And then when we get down there, we will need to make a motion at that point. I'm sorry. What was that? Motion to approve the bianual superintendent evaluation. Yes. To evaluate on a bianual basis. Yep. I need a motion to approve the action agenda as presented. So move, Tim. All those in favor? I oppose. Motion passed. All right. So motion to approve the personal recommendations as presented. So move Scott Erica. And these uh these stipens that we have here on personnel recommendations are just some schedule B stuff that got hired late or figured out a little bit later. We usually do those at the beginning of the year, but there
019were a few of them. So, middle school drama and then our March's reading month um committee. All right. Motion to approve or no, not a motion. Sorry. All those in favor say I. I oppose. Motion passed. A motion to adopt the tenative agreement with support staff from the 2025 to 2026 school year. So I support Tim. Correct. Correct. You cannot. Um so Mel, make note of that that Erica would be abstaining. Um I I put the details a little bit more in um in your information, but basically it was just a wage agreement. We had the rest of the contract settled. So um wage increase as well as eliminating a probationary period um and whatnot on that wage scale. All right. All those in favor say I. I. Oppose. Motion carried. Uh motion to adopt
020the 2526 MISD general fund budget resolution as presented in your packet. support. I don't um so for our new board members might not be aware of this, but so by law every year the local school districts need to approve the operating budget for our ISD. Um seems kind of like a little bit of an odd thing because we don't really I mean they they run services for us, but we don't have a whole lot of input as far as that budget goes. But they do provide a decent amount of services in that general education budget that do support us, whether it be professional development, whether it's um different personnel or business services, all of that. Um it comes out of that that general fund budget. So, so you should have had their um their budget
021details in there. Um and if there's any questions, we can field those at this time. No question. Okay. So, we'll go to a vote. All those in favor say I. I. Oppose. Motion passed. Uh motion to approve the purchase of miscellaneous food equipment from Stafford Smith. So, move Scott support. So, you if you remember from our audit, we have excess fund balance. So, we are working on um securing some new equipment in our um in our kitchens to spend on that. Um I didn't put the actual amount in here because we're still debating on a couple of pieces as to whether those will be get there, but but the current quotes are just under $80,000 worth of equipment. Um several ovens, warmers, um dishwasher. Um, so and that includes them coming out and installing, taking
022away the old equipment and whatnot, too. So, they do that during the summer. Yes. The month of June is what we're shooting for. All right. Um, all those in favor say I. I oppose. Motion passed. Uh motion to adopt the Chartwells contract for the 2025 2026 school year is presented in your packet. Erica and Ivan she heard that over. We just went through the bid process for um food service management companies. Um we had two different companies um bid bid that out and Chartwells came out the the best in the in the bid selection. So we are recommending those guys for approval and that is um so it's a one-year contract with the option to extend each of the next four years. So but that will come before you each of those years as well.
023Perfect. So all those in favor say I. I oppose. Motion passed. And then I need a motion to update. Is that the word I want to use? Um to approve to approve the doing by annual election valuation. Yeah, not election. J wrong thing evaluation for the superintendent 26 nope 2425 school year. All right. So we need a motion to approve doing the bianual evaluations of the superintendent for the 2024 2025 school year. It's also just got support. Jim. All those in favor say I. I oppose. Motion passes. Uh if we have nothing else, we will adjourn at 551. Thank you everybody for coming. We get our calendars. Yes, we should get out calendars. Get our calendars ready now. Yeah. Let's look at yours because yours is not as or yours is worse than Mel. You
024got that last motion. What do you got?