001here all right foreign yourself hi welcome thanks for coming into this experience so we are going to start with these rides and pledge allegiance pledge allegiance of the United States of America yeah item 1B approval the agenda I go to uh motion by Mrs Coleman support by Mrs Shaw is there any discussion to the agenda of the illumination of bylaws 1673 B and C sorry Mr Google let's see what were what was the motion again to remove yeah I moved to add to the agenda the elimination of bylaws 1673 B and C ease [Music] motion by Mr globalesky seconded by Miss blonde deal no that's a motion to add the discussion item so correct yes for the public to know what correct yeah so what did Mr Google ask if you would like to let
002the public know what is item b1673 B and C yeah absolutely the um 1673 B and C deals with uh attendees who must register their intention to participate in the public participation portion of the meeting prior to the start of the meetings and individuals may not register others to speak during public participation which would be negated if we get rid of B so the motion has been made discussion I agree I I want to review that as well I think it hinders people from being able to talk if they're late I agree with Mr robleski yes but primary concern is that it's nothing more than um a limiting factor to allow public feedback and I don't think that it's necessary I would also agree uh um looking at other local government bodies there's no requirement
003for pre-registration so I don't don't think it's necessary here everyone's adults and I think they would treat their opportunity to speak accordingly um so I just because I had an uh excellent discussion with Mr Keller prior to this meeting um I took it upon myself to actually um pull policies from boards from here to Southern Florida um and I will be honest I did not find a single School Board in um probably about the 12 that I pulled um that didn't have some type of registration there was one um and I'm not at all trying to indicate that we should do this but there was one school board that recommended that people pre-register 24 hours ahead of time and so I couldn't find one necessarily um again I went from here to Southern Florida that
004would support that um I do think that um and further along in the meeting we'll have additional discussion that will be super beneficial um but I think that that it it creates a lot of structure and I would like to thank and hope that if people intend to publicly speak they come with intention um and and that they would they would have no problem registering in addition to that I do have a small um issue that I'm rather uncomfortable with we are now recording the meetings and so if anything um and if it's not on then the yellow sheets today um we should consider adding that just so folks are aware that they are recorded and I know we didn't say that at the beginning of the meeting but um certainly beneficial to know thank
005you I I will let you know that it does say it on the card that says this uh it now does this meeting may be recorded and again for the folks out there it is true we are recording uh the last meeting is up on the website if you're still inclined to go back and take a look at that Danny at the time um but yeah it does also say on the back it is being recorded so it is there it is also on our agenda that goes out to the public says this meeting may be recorded well we also want to we also have a policy that states when people come out to the podium they are supposed to give their name and where they're from not it doesn't say physical address just where
006they're from and I think that's probably enough to record or make good notes for the meeting so that's why I don't feel that that card is necessary and I don't see how the card is going to ensure that anyone is not prepared to speak people would come up here to speak are very prepared and it's not something that anyone wants to do at a drop of a hat so I just feel that it would be good to eliminate that policy uh trusting my deal I'd like to add one more thing um Brighton you know they have the card but they don't have the time um so it is it is implemented at other places because I feel like sometimes when people come to the meeting they may not have any intention to speak um something
007catches them or you know they see something and they think of something and then they want to speak and the problem is we don't give them an opportunity so maybe we you know consider giving people who may not have a prepared speech but have something of quality to say to us the opportunity my opinion on this would be I believe the card provides a sense of order to a meeting I mean obviously we are a civil war meeting and order is key so I'm in favor of keeping the card simply because it does provide order to when we get to the call to the public where the people that did show up and wanted to speak have already made that clear so I'm in favor of keeping the card um I'd like to amend um
008Glenn's um move or motion and potentially keep the card but maybe change it to um that they may not have to have it in by 6 30. if you want to keep ordering that's fine um but I move to amend it um that we manage the time a little bit differently if you if we want to keep the card second thank you so remember to keep that we have to we have to vote on the first motion that and then if you want then we can make a second quotient it's like I don't think I don't think we can amend a motion that hasn't been voted out so because I guess first and then partly I think you have to vote on the acceptance of the amendment first and then we and then we'd have
009to talk to him and so I guess is there discussion any more discussion because we're I guess we're currently going to vote on the motion to eliminate the card uh that would be board policy 167.3 B and C is there any more discussion before we vote on that okay um and as far as the order we are doing roll call and I educated to our the board members up here I'm just going with the order that we currently have on this agenda it'll be adjusted next time so it'll make more sense it'll flow left to right but for this case um so voting to put on the item uh put an item for discussion on to remove uh item 167 like three BNC it's called for public participation in the card Mr Keller hi hi
010Mr Google ask me yay it's blondeo yay Sean no Mrs glabach good night this is Coleman and myself I also vote no so the motion to add that as the discussion item has failed is there more discussion for the approval of the items for discussion or for the agenda for today I'd like to move to add discussion to expand bylaw 0166 to require posting of all board member packet materials online at least two business days prior to the meeting for all materials that don't violate any legal statutes or personal confidentiality together a second deal seconds motion to add a discussion is that a discussion item correct motion to add a discussion item to sorry Mr Keller was zero one six six seven four policy correct to add posting of all board member packets like fire
011other than two two days prior to the actual two days online accessible to the public other than personal information correct okay [Music] discussion yeah I just you know you know I think um being new to the board talking with you know the district and those out in public and there was definitely a cry for um increased transparency and as someone who stand on the other side of this table coming up here to public meetings I didn't feel fully prepared at times to speak because the agenda in my opinion did not contain enough information for me to make an accurate determination of what was going to be talked about therefore be able to write her opinion and give the board my opinion so for those reasons I would propose we make that more accessible to the
012public I would like to say also I'm sorry um that I've had some discussion with Mr Keller on this and I I do think some there's some Merit involved in this I think like for example just the policies themselves like right now we're talking to the public about like policy zero one six six prior was another policy member so I do think there's some Merit and adding a portion of the board packet for sure so the public could come in with a little bit more of an understanding of what we're doing I don't think necessarily all of it and we can at least we can get to that if and when we add it to the agenda but I do think there's some Merit in adding some portions of the board packets so the public
013absolutely could be kind of more aware of what's Happening up here so I think there's a merit to it yes and uh Mr cost I agree completely because being on the other side of this desk I know how frustrating it is to know exactly what's going to be talked about and the information that's given to the public is minimal at best can I think we need to change that I think we need to provide that information and allow people to make decisions based on um relative information if they plan on speaking I think it's very important that we provide more information than what we have in the past I I agree I think I made myself very clear when I was on the other side of the pole him that I never knew what anyone
014voted on so I am a huge proponent of uh you know making sure that everyone knows what we're talking about up here and transparency is extremely important to our constituents um or just because we have some new members I don't mean to interrupt but if you have your telephones on that's what all the crackling is um you might be better off putting a telephone like down on the floor or in your pocket it just will help with the correct link thank you thank you I um I agree that there's uh definitely it's definitely worth discussing um but obviously we have to set clear parameters as to what can be shared and what I can't anything that's that's personal information um there's privacy issues and those things cannot be shared so as long as we spell
015it out clearly I'm in support of definitely sharing more information I support as well I think that when we get to the discussion item perhaps we can discuss some specifics um you know a little bit of a redesign of the packet um so that the public can fully understand and appreciate the information and then have that 30 days give us feedback a little bit over 30 days and some months um but I guess I'll share specifics when we get to that discussion item and Mr Kell just to clarify it's policy zero one six six that we would be it would be modifying is that correct correct okay [Music] I need more discussion all right well there's no more discussion then we'll go and order um the random order that we've shown here tonight Mr Keller
016yes [Music] Mr splendale yes yes Mrs Shaw yes this is Glade Buck yes Mrs Coleman yes and myself I'm also a yes so that is going to be Adam added to item three B so that's the after items three a so why do three B will be discussing discussing modifying policy zero one six six is there any more discussion for approval yes um I moved to add the agenda discussion and change the time of presentation of the board packet to the board nice second this is one deal you are well motion to hand to the agenda at the end of the agenda um the discussion um to change the timing and presentation of the board packet to the board and I second motion by Mrs Bond deals second up by Mr kovalevski to I'm just
017trying to follow up I'll expand on it it's just my motion to change the timing and presentation of the board packet to the trustees to change the timing of the presentation of the work packet yes I can elaborate once we go into discussion okay is there any discussion yeah since I brought the motion forward I want to discuss um the reason being is that um I think all of us have full-time jobs getting it for getting it Friday morning like we have been getting for a Monday morning meeting doesn't have to board us the the uh the time that we need to digest everything that's on the packet to seek out information and you know really let it do our due diligence uh and just over the weekend it just you know I I hardly
018had any time over the weekend and I would just like it earlier I would like it the Monday prior to the meeting the agenda I don't I don't uh I got through and I don't see an issue with getting it earlier than Friday morning the original Windows month and financials closed when do they come out we don't really have a Harvard fast the month is we can't we can't compile that invoices reported until that last day of the month so it's just really didn't depend on how the meetings fall and whatnot and getting that report out okay yeah I um I don't think that uh even if the report is not ready um I don't think that should be a factor in in providing the packets sooner um it's like and maybe it's my newness
019at this but it's like getting a 3000 page Bill in Congress and then being told you're voting on it tomorrow well I'd like a little bit more time to just kind of review and take a look and ask some questions and have questions that uh um Mr Costa and um Mr Hughes have said as far as giving them calls and asking questions and emails and whatnot having that lead time is extremely important foreign I think it's good that there's lots of information for us to look at I think um it doesn't warrant some additional time for an investigation so I would I would agree I could say that I want my ears on the board um I I found the lead time enough for for me to digest it only in the sense that perhaps
020I I would take the initiative to call Mr Hughes with any questions or concerns um unfortunately I've called the shahoots on weekends I've called hot Saturdays I apologize I'm probably about Sundays at uh you've always gotten back to me so I personally have not had an issue with getting the board packet on that Thursday prior and being able to to sort through any concerns I may have whether he directs me to Mr minsker or Mr van apps um I found it but to be enough so I don't know what other board members have found it enough that have been on the board if they want to speak they've had enough time or not well for one I I really don't want to bother anyone on a weekend I know how weekends can be uh very
021sacred time especially if you've had a busy week um so that's why I'd like them a little bit earlier I would like to say um I I know it may feel like it's time currenting to the new board members uh because you're behind the eight ball on coming into the board um keep in mind that lows action items or discussion items a month prior um not often do we have action items that aren't uh talked about or thrown on the table that they're coming for instance the action item on the control system at the high school was in the board's hands for informational purposes building Insight that it was coming and that we'd be getting that information to you so most most action items have been on the agenda for since the previous meeting to
022give everybody plenty of time to reach out to us and talk to us about questions and concerns yes periodically action items do go on there that have to be taken care of because they're last minute and the reality is sometimes the last minute is the Wednesday or Thursday morning prior to the board meeting when the energy companies calling us and saying hey you got to lock in like now like and I'm scrambling to make calls to you all and fill you in on what's going on and I just uh make sure that I reach out to you and call you so that's just my two cents for what it's worth so we do try to get the board package out to you on Thursday usually it's Thursday sometimes it's you know Friday morning but we
023do try to get them out on Thursday well just an observation it's it's interesting that this information is supposedly available yet coming to these meetings for the last year and a half very little discussion goes on and I think you're going to find especially since the last meeting when um Mrs blondeal was able to ask some questions there's going to be more questions at giving us the the time to review the material and be a little bit more informative to the uh public so I think it's a legitimate request any more discussion yeah I guess the final thing is like you know um Chuck when we ask questions you say come into my office and meet with me and then you know and if we can't meet on Monday morning we don't have the opportunity
024to come and meet with you so you know that's that's a really difficult thing and so that's why maybe not Monday maybe a couple more days you know and it's a request I think it's an honest request because I'm a busy working mother I need I need some time to be able to digest this and this took a long time because we want to make sure that our constituents you know that we're doing what's right for our constituents because that's what they voted Us in for and if we don't get time to do our due diligence I think that that that's you know not doing what I are doing so that's why it's important that we really understand and digest this last time when we were talking about that the building or the um the
025four million dollar Bond and we were talking and then the pressure was on because we needed to spend money by November and then when we were discussing it I was remiss and I didn't ask what date we needed to spend the money on and then follow up after the meeting after I had a vote on it it was November 2023. that I had that information and maybe a couple more days to have it you know circulated in my brain I could have asked you that question which would have allowed me to really make a different decision than I made I didn't want to I didn't want to hear the the district from getting work done or losing a bond but had I known we had until November 2023 I think things would have been a
026little different and that's kind of what I'm talking about it's just a little more time shot with you maybe meet with you in your office and things of that nature so whatever you all decide on that obviously as a superintendent I'm your Apple employee I'll do what you ask me to do please know that weekends holidays when I'm on vacation I answer my phone I I am there to answer your questions even on the weekends don't don't ever feel like you can't give me a call because I'm there so I know I've already spoke about this but I feel I have to come back to to again I have eight years on the board I'm not actually been sure I've never not had the opportunity to reach out to Mr Hughes to get an answer
027on a question to a board packet and not just like some little answer that that is just touching the subject like an independent explanation whether he directs me to one of these other departments and they give me the answer I've never struggled with it so uh okay but what it's worth for me I I feel that the lead time of getting the packet is is fine where it stands but may I ask what the problem would be within sooner is there something we're missing my concern would be that Mr Hughes and his team are putting that packet together that week to make sure that we have everything we need and if we're going to ask for it even sooner they're going to give us a packet that's going to be incomplete and then we're going
028to get something else added to it I'd rather have it all at once be able to look it over and start making phone calls to whether to do Mr Hughes and then once I've spoken to him to other board members to see their Insight on what's Happening so if anything it's a courtesy to Mr Hughes and his Department to put together a packet that's complete for us well I think what this statement just a few minutes ago was that it's the same thing as the previous month so what would be the the big change you know because now that we've got two different ideas here you said that it was the number one before and now there may be changes or it may not be complete is that we're we're working all week to get
029that packet ready for you and there are times that I I even even with Thursday I have to come back to the board on Monday morning and say Renee send this to the board that we're adding this to the agenda because it has to be done so you know we've always you know for whatever it's worth we work Monday through Wednesday so Thursday morning Renee and I sit down go over everything and we make sure all the documents are in order we have everything we need from all the Departments or anybody that we need documents from put it together yep it's right get it to the board this afternoon so that's how we've always done business if you tell us to get it out on Wednesday we'll do our best but there are just going
030to be sometimes like even now trying to get it on Thursday sometimes it goes out on Friday morning right so whatever day you choose we'll work our best to get it out I'm just saying there may be many times where we say hey it's going to be delayed thank you for working on it okay I feel that we've had discussion I'd like to add your comments okay for sure do you have a point to add yeah I guess just hearing the comments um being a new board member I did my best to listen to the board meeting recording and I I never saw or heard any mention of this actual bond package in the previous notes so I guess I'm failing to understand where the the discussion was on this item a month ago and
031I'll see it in the minutes and I don't recall the discussion so again it just speaks to the fact that having the information a little bit sooner would be helpful I think to all and and I appreciate the fact that it takes a lot of work for the superintendent and his team to put all the information together but you know it also takes us a lot of work to digest it too when you're not the one putting it together so I think there's kind of two sides of it going with that we're we will vote to make a have a motion to change the timing of the board packet presentations to the board to to add the discussion item to the packet to move the board packet presentation to the board earlier as to that
032Monday for that week Mr Keller yes Mr Joe Gillespie yay responding yeah Mr Shelby yes yes this is Coleman yes Mr Casa that would be me I would open up yeah so that will be placed on as the discussion item so that will be three C just let me should I say it correctness this is blondeo change the timing of the presentation of the board package earlier in the week yes foreign agenda which is item 1B is there any more discussion okay voting on item 1B approval of the agenda Mr Keller yes Mr Joe bless me yay Miss blondia yay it's Sean yes yeah it's Coleman yes I myself oh yes well she carries anyone see approval of the minutes of December 12 2022 regular meeting I motion to add um by law numbers to
033the minutes Mr Google asking first we have to we have to make a motion to to prove it and then if you wanted to so first we have to make a motion to to actually talk about it so and I think that would go well with the discussion of the um the whole entire board practice Center Point okay so we just approached that So currently I I don't want to put words into Mr Google Assistant currently the we're uh item once the approval of the minutes regular meeting be approved most of our motion by Mr Shaw's or by Mrs Coleman now Mr Google and I motion to add the bylaw numbers to the minutes if you take a look at the uh minutes there were uh where it talks about bylaws we did not have
034the actual number there in the uh material so I guess I have a question for perhaps Mr Cubes does Mr roblese have to make a motion to to add those bylaws or can we just have a discussion right now because we're just discussing it just saying the minutes so Mr Gillespie I don't want to speak for you but you're just looking to amend those minutes so those bylaws numbers are there right and we continue to do that I I think that's I think that's a excellent idea yeah so do we have to vote on this I just got to clarify because I'm not sure if Renee's on the same page either because remember Renee's got to make sure this all works so when there are action items the numbers are Vision when they're just so
035it's for those at home that came here so whether action items those numbers are included but when they're discussion items they're not so I guess we would if we are down on a clear degree we would I'm for adding the discussion item policy number yeah and I think we need to add from last week's discussion item that we did discuss um at the end of the meeting zero one six four point two and we did not capture that in the meetings so we just need to add I'm assuming when what you're noting under revised by law towards the bottom of the minutes uh that we just got a note in those minutes that uh we presented uh zero one six four two to be revised correct okay simply have that a second for all right
036you just had a conversation and unless there's a major reason why you wouldn't do it okay um any other discussion regarding approval from this December 12 2020 regular meeting here are none Mr Keller yes Mr robleski yeah yeah responding yay yes okay swollen yes I myself echo yes item 1D superintendent's report yeah thank you um a couple different things first of all um January is more appreciation month so uh we did put the sign out front and just again thank the board for taking on the responsibility of helping guide this District forward as we continue to make sure that our students and our staff are supported in the best educational environment we can possibly provide so we thank you for that again I'm happy foreign appreciation month I wanted to welcome Greg and Glenn to
037the table so welcome [Applause] I also wanted to just uh remind the board that we are moving forward with the non-homestead uh renewal um again for the community and if you don't uh understand what the non-home set is um the non-homestead is the 18 Mills non-homestead applied to all non-home set property uh the state of Michigan when they distribute our funding they minus out they subtract all of the revenue for the 18 mils of Mount Homestead in your school district um unless the the district passes the nine Homestead some call it operating millage that operating Village has to be collected by the district or where we we lose out on those dollars uh right now it's estimated I think Rachel at about 5.5 million dollars there's also something that kicks in when you have a
038non-homestead Miller to understand law there's a rollback that occurs that rollback has rolled back to 17 3.8 or something like that at this point in time it's in front of me some place I don't have it ready again but 17 point yeah 17.8 so it's rolled back so that means we're not collecting all of the 18 Mills for the non-homestead property so in May we'll come forward to the community to ask you to vote on The non-homestead Village again it's worth 5.5 million dollars in May the language will say something like to renew an increase and you'll hear increase because currently the 18 mil sits at 17.8 so the language will have to say to renew the full 18 Mills and to increase it by whatever the difference is between 17.8 and 18 mils right
039so we have to do that to collect our operating uh fix uh money it's just something that we are expected to do it occurs every five years some districts for a while they're in the district we did it every year just to get the community used to doing it it usually passes no problem 75 to 79 percent and again it does not affect any of the non or the homestead of properties so it doesn't affect you as a homeowner it only affects non-homesteaded properties but that's what it is and we will get information out to everybody hopefully uh if the board has any questions I gave you a sheet if you have questions you can contact me we walk it through because we need to support this as a board because those are our dollars
040so that's our general fund dollars that come in and without it um if it were to not be renewed then you'd have to go out and say to the public next year would you please um approve 18 mils that would be a good way to do it either so as one date on that what is the date on that boat I think it's May 2nd if I'm not mistaken is there any particular reason why um it's done in May something we've we do it in May Rachel jump in we do it in mid because if it fails we have to go back if it fails we have to go back and so then we have an August election and right so um we do a May election because the levy is expires in June so
041if the levy fails um the expires in June then you have to go back in August and ask for that increase the full 18 bills so that's typically why we've done on the election is there a cost to have a special election to the school district oh there is how much is that that's about 25 to 30 000 for some reason we didn't do it in November we have it on the November ballot or August I'm just dancing always done it in May the communities used to seeing it in May as one of those special elections and and keep in mind in the November um election ballot when you have a general election ballot all School proposals have to be last on the ballot and oftentimes when people get to the end it's a lot
042easier just to say no because they they've not paid attention to what it really is they have no idea so they just get automatic no so it's not a good time um District said it Friday in November have seen where it's failed more often than the past afraid we find that if they you're coming out to vote for that purpose that that is something that you are coming out or like Chuck said it's just not an oversight just not a throwable um so that's why we've taken that approach in the past yeah I only ask because there's many of our constituents here that seem to be very cost conscious and there was quite uh a lot of discussion when we had a recount about how much that cost and um that's why I bring it
043up why we have a one-issue vote in May so I'm just curious about that now the other thing that concerns me is that since a proposal 2 passed in this last election come 2024 if we continue to have elections in may we are going to have to pay for nine days worth of Staffing poll locations um which is going to easily double the amount of cost so this is something that um I would at some later Point like to dive in a little bit further appreciate it and again I just wanted to make that um clear that this is what we're doing and why we're doing it again sometimes the public uh just needs to hear again that it doesn't affect your your home your taxes it affects not Homestead only so all right um
044I think that everything on the super pension board thank you thank you Mr Hughes item 1e call to the public and you have some cards uh I'm gonna ask again that public and try to make your comments in a three minute time frame or so like a reminder we've all already talked about this but this meeting is being recorded for those of you that do come up just so you're aware um first card I have is Michael the Arbor um foreign [Music] my name is Michael yarber and I am a senior at Heartland High School I've been in Heartland schools since kindergarten and I've had many positive experiences I've benefited from the expert instruction of many teachers despite the work ethic and expertise of many staff members though I felt like the high school hasn't
045prioritized academics during my time here throughout my four years at the high school the top students have not had one nice event to celebrate their hard work in the classroom no announcements on the school TVs nothing published in the community life paper and definitely no evening reception I was disappointed in the district when this year's NHS induction ceremony took place during the school day I didn't even attend the ceremony because I didn't want to miss anything from my AP biology class I'm sure many other students didn't go to the meeting for the same reason if Heartland Consolidated Schools truly wants to be an example of the Premier learning experience would it not be appropriate to hold a formal event in the evening this school year even in the even the middle school held a formal
046National Honor Society meeting in the evening where students dressed up my sister is one of the officers and my mom and dad said that the stands were packed with parents parents were not invited to the high school induction which is a real shame because I'm sure many parents support their kids education how can you say that education and academics are important when the high school doesn't even have a formal event to celebrate academics I was also disappointed when the district installed a pass fail system for the second semester of the 2020 academic school year by doing this they deleted the hard work of hard-working students like my brother who was excelling in several AP classes at the time the district has repeatedly shown its indifference to hard work in the classroom when students are recognized
047for their achievement in the classroom it motivates other students to work hard in order to feel the satisfaction of being accomplished and recognized you might say that that's not fair because school is just challenging for some and while it's true that some students experience a genuine difficulty in the school I'd like to counter by saying how I've gotten to know the kids in my class very well over the last 12 years and many students who aren't successful in school simply do not make school a priority mostly evidenced by an effective use of class time I believe the high school does a good job of offering classes of varying difficulty therefore hiding the academic achievement of certain students in order to protect the emotions of other students in high school benefits nobody simply put I believe
048that it's in the best interest of students if the board members encourage the recognition of student achievement particularly at the high school establishing a culture of hard work investment in dreaming big to produce productive members of society will pay huge dividends to the students the community and even to the world I have faith in you the board that you can make this happen you can make academics a priority thank you well next card is Kelly turcotte good evening I'm here to discuss the dismissal of Coach Deanna Radcliffe the Heartland High School girls varsity look how um lacrosse coach much of what I have to say was covered in my email to all of you yesterday I invite you to reread it please sorry I'm pretty emotional about this but after Mr Hughes responded to my
049email I have some additional thoughts and questions that I felt needed attention of the aboard due to the fact that the trials are normally scheduled the second week of March due to the impending season I respectfully request this situation gets the immediate attention of the sport I was told in my email response that Mr Wheeler completed an assessment of concerns within the program and I support the decision to move in the direction indicated completed an assessment an assessment of what and how is it completed to my knowledge only select individuals were questioned in regard to coach Radcliffe how can that be considered complete when only a few select people were questioned I believe the decision to fire coach Radcliffe was made on conjectures respectfully in my conversations with Mr Wheeler and the response from the
050superintendent I feel like my voice my concern and that of my daughters does not matter and that's exciting I am completely perplexed why this situation feels like it lacks transparency but I am continuing to question why why is this an open and shut case for the administration My Hope in voicing my concerns today is to spark some discussion amongst the board and hope the appropriate questions get asked why does the coach get called in for being mentally damaging to players get fired and then rehired then a particular parent who is heavily involved in this called Mr Wheeler with an accusation of mhsaa violation by coach Radcliffe then she loses her job again with the reasoning of taking the program in a New Direction only to find out there's been no mhsaa violations nor any nhsaa
051investigation ironically the morning after coach Radcliffe was rehired that particular parent was heavily involved in this matter put a social media post out there with a passive aggressive comment voicing his displeasure quickly she was fired again we are now in the 11th hour before lacrosse season begins and at this point normally our coach is in constant contact with the girls who want to try out coach Radcliffe sends emails to prospective players with preparing them for information to set them up for Success yet at this point there is nothing the girls are left wondering waiting concerned is this how we care for our student athletes is this how we care for our dedicated coaches I'm requesting again the reinstatement of Coach Radcliffe while you perform a more detailed investigation as to how this situation came to
052be in my opinion the decision to dismiss coach Radcliffe was based on personal agendas and false accusations this is an injustice to our players to coach Radcliffe to the reputation of Heartland High School sports and our community thank you for your time foreign [Music] Happy New Year to all of you first and foremost I want to congratulate the four new members to our board it was an arduous and contentious election but I am very pleased that each of you are voted in by the community prior to the election my husband and I were very disappointed with how the board handled the perverse and inappropriate books that were put into the hands of children at Heartland High my emails to the previous board members and superintendent fell on deaf ears and did not receive a reply
053this is a dereliction of Duty and I would like to remind you that you serve the community which includes parents students businesses and other constituents here in Hartland I believe the bad press could have been avoided if any one of those board members reached out to the parents that showed concern since then I did find out who to contact via my child's English teacher thank you to her I was able to meet with Mr Minster and I was able to meet with Sarah demgan on November 11th these books went through 10 years of students at Heartland which is horrific but they presented a plan to help avoid this type of grievance in the future and removed the set before mentioned book the plan is a solid one and I noticed it was already implemented for
054the winter semester so thank you again for that I would like to make sure this board follows up to ensure the plan is part of the policies and procedures in future for all curriculum I did receive a follow-up phone call from two appointed board members after this meeting one who has recently been elected I appreciate that follow-up phone call though I feel one month to receive a callback was severely lagging when I am a constituent of this community the other one board member acted diplomatically listened and even validated my concerns so thank you for that the other who has not yet been elected to this board was argumentative confrontational and rude which takes me to my next issue it is in my opinion there should not be a person serving out of school board who
055has participated in labeling members of this community and who has been involved in silencing and censoring many members of this community Through Administration activities on Facebook groups especially one who has not been elected by We the People it would be my recommendation this type of behavior stops and this person removes herself from these preferential groups or this person steps down until she can tolerate listening to all viewpoints without bias and Prejudice and act in the best interests of parents who come forward with concerns lastly lest this board has any inkling to try to pass future medical mandates like Ann Arbor I would like to offer myself as a resource for evidence-based research when it concerns Health Care related issues it is not a secret I view all of these practices unconstitutional and while I do
056not have legal expertise the courts are agreeing with me as is identified by the Michigan court of claims in May of last year in previous meetings I have presented research findings after presenting the superintendent emailed me with an Associated Press Checker snippet which was not grounded in research candy pandered to Big Pharma and had no merit for what I presented in my experience as an advanced healthcare provider just outside of a new drug that you go directly so I am in my experience as a healthcare provider we do not use staff Checkers and we do not use the Associated Press for research I am offering my services if you need any evidence-based research that is peer-reviewed and grounded in science thank you I'll send you my email [Applause] foreign ladies and gentlemen I want to
057congratulate everybody that is new in the school board and let's start for the ladies first congratulations good feedback from some managers that you work together with a automotive industry is small congratulations to Mr clip beautiful last name from Germany I spent about nine years in general speaking country I have very good words before you moved out of Michigan from very fair manager congratulations I hope that you are going to be the fair also in the school board with our kids because it's not only our kids in our kids are those you you two kids too that are all together congratulations Glenn I know it's not much to say you worked too hard Greg congratulations I wish you the best in your school board and good luck in your graduate degree that you are going through
058good luck let me know if you need any help automotive industry has a lot of resource I don't have much to say but I see that uh we started the school board meeting in a couple of discussions that makes common sense um unfortunately was going back and forth and pounding sand are we going to find something good and working together between school boards parents and everybody else and the teachers in this year are we going to make that easy for all the parents teachers in the school board or are we going to waste our time coming here again I had some I did some research and there are a lot of good things going on in other schools and especially Old Lake school board and pretty much I'm going to close my discussion again with
059wish everybody a good New Year 2023 and good luck to everybody and good work together between parents teachers and school boards here's some material that I want to share with you guys love Scott yeah good evening welcome to the new board members I'm here tonight to express my extreme disappointment in a way Mr Costa ran last month's meeting and the dirty political trick he played on the stakeholders here in Hartland by swapping out the board secretary at the very last minute without including it in the published agenda and therefore avoiding public input and prohibiting the duly elected members of the 2023 board from casting their rightful votes to the secretary position as the bylaws demand it was a it was appalling to see that rather than bring this community together Mr Casa is instead insisted
060on in playing political tricks to divide us Mr Costa has claimed that this maneuver was necessary for the continuity of the board to ensure they didn't go eight days without a secretary eight days I don't buy it if it was necessary there would have been measures in place ahead of the meeting to make this change and it would have been on the agenda it was not even if Mr Costa did feel it was necessary it does not give him the right nor the ability to circumvent the bylaws of this board I have asked Mr Casa to include this on tonight's election on tonight's agenda and he is flat out refused no offense to Miss Shaw and she very well may win the position but I do not believe the bylaws were followed this impropriety does
061more to threaten District Operations than the possibility of eight days without a secretary tonight I Call On The Board of Directors to remove Mr Costa from his role as president [Applause] with cause it is your right under the bylaws this requires just a simple majority vote of the board then you should hold new elections for a new president rightfully elect a secretary frankly I believe all executive positions should be vacated and re-elected by the board tonight so that the one-year terms of the officers coincide with a calendar year election terms and we can avoid this contentious issue going forward at the very least it needs to be addressed in the bylaw review every elected board member all of you have the right to elect your officers thank you [Applause] hello I think by now everybody
062knows who I am and what I'm here for so I'm Gonna Keep it super brief because it looks like it's going to be a super long meeting tonight but um separation of church and state you let in any religion you let in all thank you Jason went good foreign Public Schools education has gone off the rails the power the money the politics the unions the special Insurance Groups undermining our children's education Heartland keeps pushing left wing World agendas of immoral sexualization perversion signs of lgbtq Dei and rainbow signs within the schools we are supposed to protect our kids innocence not exposing them to Safe space signs that represent sexualization grooming tactics pushed by groomers to exploit our children Amazon sells these same stickers advertising the state space signs as lgbtqa a couple of these signs
063on the high school doors have explicit words written on them which is nothing more than exploiting our children grooming our kids for pedophilicus discriminating over 99 of the students who do not support or show the same beliefs I gave each board member a small sample proof what's posted on the high school doors Chuck you say Christian safe space stickers are harassment based upon religious belief that is against the law really Chuck I love the double standards that you pick and cheers one day we will all be standing in front of Jesus given accountability for her actions we all have a final destination Heaven or Hell after judgment from Jesus since you are such a stickler of following the law Dei and safe space stickers need to be eliminated violates Article 1 Section 26 of the
064Michigan Constitution it's unconstitutional in our schools to have discrimination and to give preferential treatment over One race or the other the DIC space sticker positions are unconstitutional September 21 2022 heartland's Administration put out an email saying the Elliott Larson case allows biological males access to female restrooms and female locker rooms this isn't true Chuck Biden's revision amendments the Title IX is just a guidance it's not a law it does not give biological males access to female restrooms or locker rooms I emailed Heartland school officials and you proved last month from the Florida Department of Education the revisions of the U.S Board of Education U.S agriculture put out on Tunnel 9 or not laws they do not make laws you might want to reread the U.S Constitution this Administration Reckless actions is why I pulled my
065daughters out of Heartland schools if this Administration keeps turning a blind eye to biological males using a female restrooms locker rooms and there's a sexual assault on one of the female students I wonder what actions the prosecutor's office the law enforcement and the victim's parents will take against our own schools per schooldigger.com in 2015 before you took Power Talk Heartland was ranked 49 in academics in the state of Michigan being a premier School of Education since you've taken over as superintendent for the schools why is Heartland high school education and academics plummet under your leadership since 2016 in academics ranked 68 under your leadership 29th team ranked 80 under your leadership 2021 ranked 90 is under your leadership and now in 2022 chart Heartland is ranked 80 under your leadership U.S education news has Heartland
066high school ranked at 121 in education for 2022. thank you very much just want to make sure she's inside here Susan didley okay it's not here all right uh Brooke Chappelle how's it going everyone happy New Year and welcome new board members oh my gosh so exciting very weird seeing you up here but very cool you know I'd like to just discuss something uh the gentleman when he was discussing Mr Costa and how he got in I do want to kind of remind people uh that we had Tom step down one board meeting because he said that he could not finish his actual term he didn't want to do any more so at that meeting that's when we had to appoint Chris Costa as president and then the following board meeting what do you know
067Tom's back and now he is going to run for an actual term so he couldn't finish six months but then he wanted to run for an actual whole term so I do think that there is some stuff going on with the way we employ things uh and we take the decisions away from the public uh I'd also like to point out that Mr Costa you said that you've been here for eight years and you were discussing how you know some of the policies Etc well then please explain to me how Michelle can be violating the board policies online I find it very inappropriate that she can be censoring and doing all the things that she's been up to online especially when she's not saying that it's not me the board but it's me it's not
068I'm not speaking as the board is what she should be saying but instead when she says it it sounds like it's coming from all of you so I really would like to either say I think she should step down or she should step down from managing some of her Pages because it's a conflict of interest certainly and you might want to check out the public expression of board members because that's the policy that I was looking up that's about it thanks [Applause] K Fox foreign my name is Kate Fox I um I live here in Hartland Township for the past 25 years I'm gonna read off my script um so good evening I wanted to welcome I wanted to come forward to say a big congratulations to the three newly elected members of the sport
069I'm happy to see you studying up there tonight I look forward to a new school board um School Board to look at our challenges that lie ahead I'm sure there will be many I hope that you all will decide what is best for our children teachers and staff to what our curriculum will be taught here at Heartland High School our Heartland Consolidated Schools with the results of the November election it's obvious that most of the citizens here in Hartland are happy to have the three of you join this team others not so much two I wanted to ask that you take a deep dive into the CRT or otherwise known as SEL material along with explosive gender identity issues we are Facebook today please discuss and come to a reasonable agreement at that material and
070guidelines that you choose to put forth if that's what is best for our children for our young K-12 developing minds of this community as you are aware that uh this issue has many of us mama bears very worried on both sides of that aisle for that matter not every decision is going to be liked agreed upon but I ask that you please take time reflect back on your childhood what your upbringing was and compared to what you are seeing today do we step back and raise our children with the same values and guidelines we had growing up or do we drastically change everything all because one wants to appease a smaller thin minority um I had recently read on one of the local Facebook group sites that somebody probably in this room tonight um when
071so far is calling this board the hate slate and yeah you're the hate slate that term is quite oftenly used and it's rather uh unfortunate I know I know you see I know you see it too Chuck I I you're a member I see you're on there I find that rather disgusting and quite concerning that a group of people are so concerned um and claim that they want to spread love not hate has named this newly elected board with a very word they claim they want to protect us from all while most of the people who casted their ballots in November this school board said quite differently with that said I ask you to ignore these people stay focused determined and dedicated to make the necessary changes that those voters who put you in those
072seats um lastly I came up here to express my extreme disappointment and board member Misha you have been a long time Advent of those once popular Heartland Maps one paragraph so I'm extremely disappointed in um Michelle one who kicked me off of that site because she didn't like my opinion um and I think censoring of uh parents voices and social media is is not correct you should not be doing that um and I for that matter I think that she should also step down so what it's called the public I don't want to have board report some requests this one deal maybe work our way this way sure I'll start okay um so um I'd like to know more about um situations I think I voice that but it seems to me that there are
073some unanswered questions that you know maybe we can answer I know that if it's a an employee we have to keep things um you know confidential however there are just some situations that I think we need to we need to delve into um I would also like clarification why some members have three committee assignments and one newly elected trustees are only given one I think Glenn's only on one um he's only on one committee and I think we have other members who have three each um I'd like to update that um so I'd like to see it spread out evenly to ensure there's a balanced oversight necessary to make the best decisions for the district um I also have a request I have a request for a detailed presentation to be given to the board
074in this community explaining the district's SEL program I would like for the presentation to include examples of situations that frontal lobe or amygdalas would be would be part of a teacher's thought process when handling a student's examples I'd also like examples of SEL teachings for the students and and the content shared with the students do students have to divulge any personal information in front of other students that may expose their vulnerabilities or feelings the presentation should include the costs data-driven benefits examples and data-driven evidence of other districts that have used the scl program and how Heartland is measuring this program's success there's a lot of controversy around scl SEL is intended is to help you know facilitate children understanding how to you know deal with each other and be kind to me it seems that
075the some of the current SEL programs are making children are telling children they're not allowed to dislike each other or they you know they have to accept each other for exactly who they are which is not natural it's not natural for human beings to like every other human being um and so I want to know more about it I want to know if this is a if this is a pilot program or if Horatio Sanchez has had any kind of other districts that that we can prove that this SEL program that we're using because if we are if we are dealing with children's frontal lobes and evictions that are not it's not developed yet um it does practicing psychology in my mind um maybe I'm mistaken that's why I want the presentation so I can't
076make any assessments until I see that so I'd like that secondly there's been much discussion by the community surrounding safety there is a very strict visitor policy very stringent however student safety has not been significantly at risk from parents I haven't seen anything in the news about parents going into schools or anything like that um and predominantly other students with that knowledge and the recent shooting by an elementary student what are we doing to protect the students when there's a threat by another student I'd like an audit of the processes and procedures to handle student threats and a report given to the board at the next meeting I'm involved in another school district that had um had a threat and the way they handled it significantly um it was it was very um I don't
077even I'm losing my thought because that's why I have this written down because it's I want to get all my thoughts out so forgive me if I mad lib I'm bad at it so I'm gonna put my thought there so um third I would like to understand which organizations we use for supplemental curriculum for example CNN and PBS are the only news and videos used to my knowledge and they're both far left leaning organizations and their content can be traced to organizations that slam towards a particular political ideology in the name of neutrality we need to choose organizations that do not subscribe to a clinical orientation we are a school district and should not allow ideology in our classrooms we absolutely need to be politically neutral I would like a complete list of supplemental curriculum
078companies including news outlets that our teachers use to end and to have them presented to this board yeah um and then lastly um I just like to know is there a policy for um transgender students using bathrooms and is it written down I haven't seen it maybe there is and um that completes my uh my statements thank you we can respond to you um I just want to thank the residents of the district for taking time to first of all vote in the school board election this past November that was quite shocking to me actually going through the recount how many ballots were just left blank so I encourage everybody that did not take the time to research who you wanted to vote for please do that next time even if it's uh not me
079for example um but you know and I'm humbled by your vote of confidence and you know I look forward to serving the community um and then lastly I just want to thank members of the board who took an opportunity to welcome me to the board um it was greatly appreciated and I look forward to working with all of you going forward I think the rest of my comments we kind of added to the agenda so I'll leave it at that thanks I just want to welcome Glenn and Greg to the board um we are happy to have you and I think that we have lots of great discussion items ahead um the second thing I want to be sure um I share is I think that the board um especially the new members uh it's
080Uber Uber beneficial to meet with Rachel there's a lot of confusion on um you know our check registers and she is able to answer every question very thoroughly a lot of our booster news and those types of things run through here and so it looks like you know volleyball team might be getting dinner every week but really that's a it's a booster facilitation and even some of the PTO facilitations that are on there so I recommend you guys do a deep dive she's extremely knowledgeable and has helped tremendously with my questions and my um kind of detailed look at things that's it [Music] um although I suppose uh I do also want to welcome Lana Greg welcome aboard kind of the same points that display back just made I would encourage all the new board
081members to to use use our our superintendent and assistant superintendents to to answer the questions they have I know we spoke about your concerns with SEL and I I encourage you to reach out to Mr Hughes I'm sure you'd be more than willing to have to put together what you're looking for to help you better understand kind of the process that's happening here in Heartland um but I I that would start with phone call like I said I I do talk to Mr Hughes more lately than than ever actually the first time I was in your office in the first time how many years but uh they they are a resource that we as board members should be talking to like you said you you all were voted up here for a reason um you
082had Mr Hughes and his team right there to speak to they're they're there for you they are transparent for you um they will give you and tell you what you need you just have to reach out to them um so I encourage the board to do that um I know I had some good discussions with Mr Keller this weekend and that's another thing that the public should know that obviously when we come up here it is great our last meeting was well I dealt a lot of the good questions and I think that was valuable to the the community to see that there's conversation going on and she's thinking through what she wants to know and saying again I would encourage all board members to talk to one another so we do have an idea
083of what's what we're going to be standing and doing up here I think it shows that we are functioning as a one board for all kids um the last thing I think we want to do is get up here and start to show that we're not here for everybody and I think that comes with just communication so I would encourage communication with all of us I guess lastly on a positive note we're in the second semester so we're halfway through here in Ireland good luck to the the staff and the students that are the parents you know we got a half a year to go so with that I'm all set common [Music] um well I don't know what you were saying I was just going to say welcome back to everyone to our Administration
084and to our teachers our students um here we go we're in the home stretch hopefully um and just say Welcome to our new board members and I'm looking forward to finishing the year start Mr Trump thank you um again welcome to everyone and I just want to give the community a reminder that tomorrow from five to seven at Heartland High School is the Career and Technical Education Department open house my son who is now a junior who's enrolled in energy technology attended this open house with me um I think he was in fifth grade and he decided right then that boy this this is for me so he's the time he's in this class as a junior um you know and we and we have plenty of programs Not Just Energy technology so even if
085you think well High School's a long way off for my kids you know it it really can answer a lot of questions and you can really see all of the amazing things that the the district has to offer thank you Mr Shaw that I'm starting to spell blessing before you got in there what time is that tomorrow because it is a great opportunity to find Community it says five to seven is that is that right five five or seven yeah at the high school um well those snacks sold me on uh coming to the event tomorrow but uh I'd like to say thank you to um uh the uh the voters of the Heartland School District um I'm very happy to be here a very eager and uh um looking forward to serving our students
086and working with the other board members I'm also very very impressed that there has been a growing amount of participation in our board meetings with parents showing up and that is something that is just absolutely crucial for the help of our school system there's a lot of you here tonight which is great to see there's even a lot of people online and some as even far away as Portland Oregon go figure but uh um it's amazing I'm happy to see all that participation and your involvement is absolutely key and since we now have our uh emails up to if there's things that you want to discuss I'm very happy to see people emailing the board Chuck Chris and all the board members we want to hear from you we really do I think it's great
087um so just to piggyback a little bit on Michelle's statement um one thing that I'm looking to do is kind of dive in a little bit in terms of some of the materials that we may be using for SEL and determining where they're coming from such as maybe the castle Group which I I do have some various uh concerns about also I do want to um take a look further at some of the um incidents that go on in our schools in terms of uh either um incidents involving students or teachers being physically uh abused and what have you and this is something that we want to get a hold of and we want to make our environment safe for teachers and students it is absolutely essential that we do that so with that I
088thank you Mr Chris I have one more thing okay um I I do want to expand a little bit I want to talk about what Jason said um about the the rainbow Flags I know there's a lot of discussion about that and I know some students have displayed or have have um told us that um it's it it's not comfortable for them because they don't identify as such and um I feel like if if we're going to be inclusive and if this is the the way that we're going to be moving forward and students don't feel that they're being included I think we're off the rails on that one so I want to delve into what uh Jason said about um you know any kind of like case rulings or anything like that so we
089can have that discussion next month that would be great yeah I again I I encourage any new board member who has any questions or concerns to to reach out to Mr Hughes for for answers well thank you I appreciate that but I think again when we talk about this we do have the discussions with Mr Hughes but I believe it's important for the community to understand because if we're off if I'm off [Applause] if I'm not uh if I'm not doing my job because they have everybody to do it or they wanted me to do a job they won't know if I'm just having conversations with Mr Hughes and I don't think there's anything um that like do I have to withhold this statement and talk to Mr Hughes and then come back and say
090it again Jason brought it up no I think you misinterpreted kind of like that sorry I apologize but please go on my point would be if you have a concern about social emotional learning and what that looks like here in Heartland I would encourage you to have a conversation with Mercy Hughes like you said like you want to have more in depth like what's happening what are they doing with all these things holidays being presented and then with that also obviously as we're board members Mr Hughes would then have that obligation to them explain to us what are we doing and like I talked to you on the phone about how perhaps I hope it's next month or the following month he could have our I believe our elementary school I was a five or
091six months ago Something Bad Brad okay you know when presented on social emotional learning so perhaps perhaps another school comes back I'm not sure I don't I don't create the presentations that this that's this guy's job but that that starts with the conversation like you said just now to him and a follow-up I would again I refuse to say what what can you do to show me maybe and the public what it looks like because I I think it's valid I think if you have concerns and you feel that the people you resent have concerns well there's nothing to hide so let's let's talk about what that is thank you I appreciate that clarification [Music] I am so answer board reports and requests item to a payment of invoices I moved to the Board of
092Education upon the recommendation of the Chief Financial Officer approves the financial report as of December 31st 2022 and the payment of invoice is totaling one million eight hundred eight thousand two hundred nine dollars and seventy cents and payroll applications totaling three million one hundred fifteen thousand one hundred eighty seven dollars and twenty nine cents motion by Mrs Coleman's support members Shaw the discussion during that I will start in this as our order that we currently have now Mr Keller hi this is Shaw yes this display blog yes it's Coleman yep I am also a yes that motion carries item 2B revised by law zero one six four point two I moved that the Board of Education upon the recommendation of the board president adopt revised bylaw number zero one six four point two special meetings
093as presented motion Madness is Shaw support and Mrs Coleman discussion I want to bring up the fact that um doing so moving from um two people to four people for a majority of calling a special needing um I think that's really in violation of parliamentary rules and giving a voice to the minority that may have descending opinions with support I think that's very dangerous I I am not for it and um I do not think that that would be a wise move I I don't know why this is such a priority by law to change has there been a rash of um special sessions called or or what's what's the uh what's the thinking behind this I guess that's the question that I have well and I had a conversation there with Mr Keller about
094this um so as we were looking back Mr Hughes uh and myself were looking back at policies that we we've had this is what got me back in January of 20th of 2008. we're trying to put the wording in place of work what is consistent with what we do or how we how we act here on Harvard and at board meetings and again I'm I'm on vote so I'm willing to hear other people talk that would be great um how this puts it more in line of how we would make any decision um I think the current we're different just for the public is where to call a special meeting uh it would be called by the president or it used to say or by any two members and the change would be to suggest
095as you said Mr blessings but be called by the president of the majority so my opinion we're doing it more towards a majority is more in line with how this board makes decisions as a whole like like something doesn't pass if we don't have a majority so for for a member or two to want to call a meeting and I'm not saying that member may not have something valid I think that's true like we've added two discussion items tonight that to the agenda that I think that's a validity to them um I think that's one thing but to to allow two members to Simply call for a meeting and then to have to have it I think oversteps the power of the two members so can I ask when the last time that was done
096well that's yeah I I don't ever recall Mr James do you ever call yeah there's been times when I've had to call the board presidency a special meeting is needed because we have this um report that has to be taken care of and signatures done and sometimes it's just getting four members together and I go to the board president and say hey I need to call the special meeting we call the specially we reach out to board members to see can we get four in the room to have a meeting that's a special meeting and that's how it's done uh often uh those special meetings are set at this table and it's the majority saying the board president's saying hey guys we need a special meeting against everybody okay with that and we never necessarily
097done a roll call it's just yeah we're good set the date so there are times that I need a special meeting that I got to call the president say I just need four people because this has to be done and I know we have had it with financials in the past we've had things that come up so it's consistent with how we've done business for a president can call the special meeting or the majority and that's how we've done business as long as I've been in Heartland but again when is the last time that two people called a special meeting that's the point now yeah so but so this is why the urgency and changing this bylaw I'm just very concerned um you know what's really fascinating preparing for um this position um going through
098classes with Robert's Rules of Order and uh learning about parliamentary procedure one of the things that uh Roberts Rules of Order does is provide a voice for the minority and if there is a subject or if there is a concern by just two board members I think they should have the right to call the special session I don't think anyone here is going to abuse that privilege I don't think anyone here is going to use it for some silly reason I think it would be used uh judiciously and wisely I support what Glenn's saying you know if I'm a minority I don't want to be no I'm going to be marked off the list of people to bring something to special session or special needing so um I agree with one yeah I guess I'd
099like to add too I just think that uh being able to call me there's not any decisions made with Robert's Rules majority you're actually deciding something so to to make a decision to have a special meeting similar to making a motion to have a discussion so I kind of view those very similarly and I'm I concur that uh you know we should keep it the two members can call and again since we don't have much history of this being abused I don't see the merits we won't abuse it I found I know that it's like we're going to and it's not the intent my intent is to just protect the minority whoever is the minority could be you absolutely I don't I don't think the intent is like Mr Hughes had mentioned like in general
100he'd be the one that would say hey we need to have a special meeting to get some Financial signatures on some papers or something along those lines I I don't ever again perhaps perform my time I don't ever recall them a board Mysteries maybe you can help me on this did a board ever call for a special meeting without like without you needing something like I don't so so if that's the case if they'd be saying no it makes sense to me that it might be the majority it should change to the majority because that's how we operate as a board we operate as a board where the majority makes the decision but when we vote on something like we're voting on policy we're voting on a new hire tonight we're going to vote on
101the temperature controls the majority needs to pass all of these so to to have an urgency for a special meeting I think should require the majority of the board it doesn't mean that you that a board member doesn't have a valid point like for example we've added to discussion items tonight that I think like I said have some validity to them but adding a discussion item and having a whole special meeting I think are two whole different things that's just my opinion so I mean I really do I don't I don't understand why now all of a sudden we're changing it from two to four and and that does trouble me so if there's no more discussion okay revolting on the revised bylaws um that's item 2b0164.2 Mr Keller no it's Google no this blondeo
102nay Miss Shaw yes it's colon yes myself I vote Yes right there okay item to see new player I move that the Board of Education upon the recommendation of the superintendent office of probationary teaching contract to Kaylee Hamilton for the 2022-23 school year the step 1A ma salary check any verification of credentials and public acts 9983 and 189 requirements if applicable so second then there we go Motion buttons is Coleman's support by Mrs Blonde deal is there any discussion yes I have some discussion so um for my information and you know maybe it depends if you know we could get some feedback um who's doing the interviewing and this has nothing to do with the new hire this is this is a good segue you know what I want to ask who's doing the interviewing
103engineering listing questions used and what is the hiring process so can somebody um you know come to the meeting and share with us um give us kind of a rundown of how you guys handle that um I think the community might be interested in knowing how we hire our teachers and what criteria we use um if we use the Stonebridge International research um you know so so that's what I want to know so if there's at some point in time I would like to know what the hiring process is I think the simple answer to that one is there's a committee at each building where there's an opening for a teacher the principal sits down with staff they gather resumes they pull people in they meet them they ask them the questions that they have
104on their list questions to ask on will this person fit in with our building what's their what's their background their culture many of the teachers that are coming before the board have been long-term Subs with us we've gotten to build them for a year in many cases uh some for less than a year but they've been in long term but for instance Haley's been a long-term sub for us and you just you go through that process then the recommendation is to Scott Van Epps and I we meet with the candidates we just got checks their background make sure everything's in order that they have what they say they have and then we basically hire them there are many times that I uh have to do an emergency hire because we need a teacher so so
105I let the board knowledge I do an emergency hire and we bring them to the board this is a formality it's it's an opportunity for you as a board to say hello new teacher you know it's great to have you because we've done everything we have to do leading up to this so do we use any particular hiring process interview process list of questions no we do it by each building and what's going to fit for their building um has anybody ever been trained by any organization I want to interview for teachers or is this just a um you know let's just trust that who's interviewing them understands what they're asking and is that what we're doing or has anybody had any training on this I'd say that we get training every day and we're
106professionals and we we understand the people that are in front of us and we ask the questions that we need to ask to ensure that they're going to fit in our system I I'm just curious too with that um sort of the lack of uniformity like for example when there's a vacancy on on this board there's a list of questions that are put together and each candidate is asked the same thing um I just wonder if if that would ever become um something that would be entertained in the hiring of uh teaching staff or if [Music] if we're going to allow each building to be fairly autonomous and just do it their own way I I have to say I think the building should be autonomous in this because the questions you ask kindergarten teacher
107a potential kindergarten teacher would be very different than what you would ask say are you higher it's going to teach high school English so I think the question should be different [Applause] I would also like to add that I have the utmost confidence in Mr van that's Mr Hughes and our building principles to ask the right questions and find the right people for their buildings so uh [Applause] foreign taking this wrong when I ask questions I am catching up because I am I am up here because we need to understand how we hire our teachers and if they fit into our community as well yes there is a culture in each School absolutely but we want to make sure because you know we know that there's a lot of times that there there's um there's
108things that teachers do and say and can do and can't say that you know maybe a different districts may fit better or in this District they fit I wanted to know how we understand how they fit into our district that's what I was asking wasn't questioning anybody's credentials thank you any more discussion all right with that not hearing uh hearing none Mr Keller yes disco velocity yes Miss blondeo Yankee yes slayback yes Coleman yes yes congratulations [Applause] all right so I am very excited to introduce Haley to you all Kaylee grew up in Howell um she has her bachelor's degree from Central her Master's in teaching from Eastern she started the year with us as a student teacher um and through a couple different situations we needed to pull her into a classroom and so
109she has been a long-term subbing in an English classroom English 11 and now she's had some English 10 classes and the potential this young lady has is outstanding and I'm so excited to see what her future holds thank you I am so happy to be at Heartland coming from Livingston County I love this community and I'm super excited to serve all of our students here thank you congratulations I didn't 2D High School temperature controls big package number zero six H for the high school temperature controls as presented motion guidance it's Shaw supported by Mrs Coleman discussion Mr Hughes did you want to speak to what this is um I don't I know that I've had I know that I've had some conversations with uh uh I know Glenn and Greg and I talked today I
110shared with you in front of you the four bid packages um and again pointed to the letter in front of you we had these four companies bid we are at this point in time comfortable with the low bid uh we are not comfortable with the high bid because of the number there for sure so we didn't even go pursue that company we're comfortable with Siemens because they currently run all of the um control systems at the high school those systems have been operational for 20 years now and the reason why we ended up going with Siemens is because they provided us an alternative way of doing this work that wouldn't necessarily cost the 1.5 million dollars that we would have a savings by them going through and replacing all the computer mechanisms and valves and
111uh for half the price basically as it's noted here uh and we could get you know 10 15 years out of that I know the question was asked well if we approved the 1.5 million dollar uh um total replacement what's the longevity on that well the current system is 20 years so that's a good thing um the uh talking to Matt and Matt's here if we need him to come up and talk um I did ask him what is the warranty or the guarantee on the new system race for years so that you know these other companies were one year there appearances at least guaranteed all the new components three years that gets us three years down the road but we feel like with all the cost overruns that we've seen with the bonds um
112that because Siemens currently has all of their mechanisms in our building we they control our high school it's 410 000 square feet it's the largest building in the district um we're comfortable with Siemens and so for them to be able to come in and do this and keep us moving forward for 10 years down the road or plus uh then we at least if in the future we need to add something to the bond that we added to the bond in the future but this gives us a savings and we feel very confident 10 plus years are going to come out of this for less than half the cost of the Total Bond now the contract if approved tonight will be approving the 1.583 but the contract could be written that says well but we're
113selecting the alternative and the alternative will cost this much and we'll have our attorneys check that make sure it says exactly what we wanted to say so that we have that savings guaranteed so we can move forward so that's what this package is um I think I caught everything and if I didn't we got my hair can come up and clarify if you have questions I was I was going to move to amend the motion but I think you already addressed it I wanted to uh make sure that we had it on let's say a purchase order because I you know when it comes to building Contracting there's a lot of things that need to be dotted and teased crossed and all of that you know to protect us I think the choice is a
114very smart one uh very prudent but um I think we don't have to amend that if Chuck what you're saying that wording that was in our board packet will be placed in the contractual agreement with martinello right okay and the other discussion you know I just want to have just uh ask Matt because we're going to get 10 years out of it it's 1.5 million for the full system to be completely new as I understand it um we're paying for partial so in 10 years are we going to have to pay 1.5 million or whatever the inflationary uh numbers at who knows what that would be right all right are we are we just mandating something that we're going to have to spend in 10 years maybe less no so right now we we went
115into the design as a full replacement because that's when we designed the bond in 2019 that's what we thought we would need to do uh given the component's age it's a computer system it was put in 2002 2003 we know computers you know fail over time um what we found is since 2019 which we couldn't predict 2022 obviously the system is fully operational as we sit today Siemens was actually out doing a um site assessment last week and all the components of the system are fully operational um so I have no reason and they have no reason to believe that it would fail say tomorrow but I will preface this with it's a mechanical component things fail they just fail and so um we believe that it's a good option we believe it's a financial
116uh responsibility to at least bring this forward to you guys as a viable option that we don't necessarily have to do a full replacement of the entire system yeah did that answer a question well to see what's going to happen it's just one of those things where you're like is it is more important to spend the money now and have another 20 years and not worry about it in 10 years because you know you're going to have to probably deal with something in 10 years that's all I'm asking I just don't know if that this has been done yeah we may um the nice thing is is like I said as we sit today every component is working uh within that number also um that uh option is a ten thousand dollar allowance so that
117if we start tearing into the system and we find things that aren't operational or things that broke just as part of doing construction we can work on replacing those also okay so I trust your your professionalism and you've done your judos it's just a question as Mr Hughes explained I mean the nice thing is the Siemens system has been a rock uh for that high school for the last 20 years even talking with the maintenance individual that maintains that system he is a component of it he likes it um he knows it which is a good thing um and talking to Siemens this was a viable option that was you know met the budget so and I think I think it's also important to note that as anything any remodeling model your house right you
118have this estimate what's going to cost and then they get in there and they go up there's a change order here's a change order right those things happen so for us to say guarantee board it's going to be this amount I can't say that as I never can nor can Matt nor bark mellow it's simply we think this is going to do it and this is a good biology and it moves us forward and it saves some money on the total cost of all the overruns correct when would this work actually take place so this will probably take um a few stages because the big thing that will work with Bart mallow and Siemens is to make sure that the high school stays in operation uh because we do run obviously school and then we
119run summer programs and things like that um so we will work on replacing on second shift or on breaks or a majority of the summer time so what we'll work on is the athletic schedule we'll make sure we get the athletic side done and don't hinder any JD's events and we'll work our way through the academic way it may take more than the summer I will say that just due to the sheer scope of this project we're going to work on the replacement which was approved on the last uh or two meetings ago on the 31 fan coils that we're going to replace and then the pool unit so we're gonna start with those first and then we'll work our way through the control system so there is a current schedule and there's an expectation
120of them to complete the work in a certain amount of time correct so that document that I think you reference we use an AIA contract for our um our contractors and we do put all that scope in there so that it's black and white and then we also put uh substantial everything I said that word substantial completion dates within that contract that they have to meet okay yep have they given any uh inkling toward any kind of uh issues that may arise from supplier issues getting parts and electronics and things like so right now when we did our postbit interview with all the contractors they're saying that they can meet the deadlines for summer um obviously that can change given things uh going on in the the world uh production supply issues but right now
121their computer components are available with the savings is there a plan to utilize that money for other projects that maybe got delayed or canceled due to some other budget overruns of either apply some of that too so it's it's retarget at this point you know we we are thoroughly over budget on our bond which means that yes some things might have to be pulled off towards the end but this does help reduce how much we would need to pull off towards the end that makes sense as we get closer to the end then we'll determine if there's any last minute items that we pull back into the bond right right so um you know this is kind of like our biggest season for construction um once we get through this phase um we'll probably sit
122down again and review what we have left um which is not very much left left a major construction project wise a lot of it's technology replacement upgrade on that um and then we'll start making some decisions on what we're going to move forward with in the winter session they're not thank you thank you thank you Miss Maria Mr Keller yes Mr Google Pulaski deal hi shop yes yes Coleman yes that motion carries item 3A provides bylaws it's a new bylaws zero one five five zero one sixty point three so for the public to know because I Observer discussion r Ates um they're they're board policy bylaws regarding committees and then committee meetings as you're specifically for for committees important to many meetings so this is one deal expressed some concern initially about you know when
123these meetings meet uh are they decision making are they are they breaking the public 's open meetings act um so a lot of the wording like Mr Hughes and I when we looked through we said well maybe we should clear this up so there's no concern on any board members part about this the and again I I don't want to speak on behalf of the whole board but when I looked at the initial revisions I felt they still needed some some tweaking as well so I know I talked to Mr Keller earlier today and I I made a number of notes on on both of mine by no means are that am I saying that these notes are supports decision these are me looking at it and saying what can we do to clarify that
124as a committee what we need as a committee whether it be sure whether it be the person personality or Finance or curriculum or building that site what have you those are simply informative meetings for the board um there's a voting taking place those committees don't make any action so so I'm open to describe what I did on these but I'm I'm just it's just starting off with kicking off the point I know I talked to Mrs playback as well so if you if you want me to go first I'm willing to so you can read my chicken scratch or if somebody else wants to jump in and have input I I think that she just and this just may have been an oversight um and so I don't know if we need to put it
125specifically in this policy but we may want to consider it is just making it making the number of committees everyone's not Equitable across the board um so that you know client's not on board City on one me on one you know and allow it to be kind of evenly distributed some based on roles so obviously uh charger on the finance committee and others um and then from there looking obviously at expertise that each board member breaks forward sure I mean if this was do we want to discuss that first do we want to discuss the committee or the two policies I'm hoping for either one either it's not either yeah so yeah I feel like there's a little more work that easy to go into the discussion of this because you know you handed us
126this which is marked up which is great and I understand your intent but this is different than what we reviewed and had comments on so um if it's okay can we table this can I move to table this so that we can all have time to review this and maybe have some input because I don't know if my input is gonna uh well I second that you know I would hesitate the table I mean the only I mean right now these items are for discussion so to to show transparency in the community I I would feel be beneficial like if we want to talk about what the purpose is for these committees and we gotta listen you can disregard mine I brought Mike as Mr coworker it might be decent too because I explained how
127like maybe we should emit some words so it's clear as this policy is written that these committees are simply informational well I would before we table anything I've I'd be interested to hear what some other board members feel about the wording because I know we all yeah I know the board members I spoke to felt that as it's written it doesn't clearly indicate that our committees are our board superintendent administrative committees that we sit on for strictly information so before we go on tape Miami I really am interested to hear what people have to say about something I I'd like to comment on this as a new board member this has been the most mysterious portion of onboarding for uh this position these committees when do they need Who's involved in them I have no
128idea I have no idea when they happen are they large are they big are they held at night are they uh it's just a big puzzle a big mystery and uh I I really would like some clarification on that Mr Hughes do you want to speak to win a committee maybe well um Mr Casper you asked me to provide the board members with the list of committees as well as the um administrative committee outlined on the back side so there's front and back you guys should have all got that from me today at your table so this is the process that was developed um we we simply as we said at the last meeting we developed this because we were trying to meet miss my Leo's concerns about violating the open meetings act so that
129you would feel more comfortable coming to the Committees um and not be in violation because we had to make sure it was clear that the Committees were never intended never at least not in my time that I've been the superintendent or when I used to come to the committee to enhance zifferman or Pete Carousel would ask me to come um make the decisions it's simply informational for the board so uh the the intent is if there's a time when there's an issue coming forward like let's use both building insight as an example building Insight did talk about the last bond package and how we weren't ready to bring the control system package forward that would come after the new year and so the notes reflect that it's just letting the board know what our thoughts
130are if we have a Personnel committee issue it's to let the board know that hey we're need even negotiations with X unit this is our thought this is how we're approaching it just so you're aware it's just giving you information as we go about doing our business of running the school district there is no set meeting time on any of these they happen when they need to happen for instance the next one probably will be a finance meeting where as we get ready to come to the board with an amendment of the budget right because the budget was set in June for the new year we have an amendment period we'll be coming to the finance committee here's our thoughts on the budget here's our thoughts on what we were going to present to the
131board at a board meeting on why we need to do these Amendment issues is for that small group of people just to at least it's kind of like our opportunity to kind of run through our thoughts right like that's what it's for so that we're not coming to the whole board and like we're totally in left field it's just to give you that information so there's never a set time on what these these committees meet they're just simply there for when there's a time that we feel especially me as a superintendent I got to feel like I got three board members I can call together and run my thoughts by that's really what it is and uh and and it includes the people on this place so that's what it is and the intent I
132think when Chris and I were talking Chris and we were looking at this policy zero one five five um and uh zero six eight zero one six eight point three is just again real it's um my wife says I can't say seriously so because I say too much um but to make sure that you as a as a board because it came up that there was a concern about violating open meetings that we major our language and our bylaws does not give the committee the right to do school business and make decisions right because you don't want three of your board members to come to a committee saying well we made this decision in that decision it's kind of like um you guys are going to communicate with each other and you need to communicate
133with each other but what you can't do is communicate via email or text in which you're discussing making decisions right because that's a violation of local news you can't do that you can share information what do we do in committee you can share information via email with each other or Dax but you can never engage in discussion that's going to lead to a a final decision and that's what this is about I I know that's long-winded because I tend to beep so I hope that helps explain it so I know Miss Bundy you talked about table unit or for postponing I'm not opposed to doing opposed to either of those but I feel I feel important that census is a concern that we want we want the wordy to be correct like I don't want
134anybody out there I was concerned that the fact that these committees because well let's just do you predict anybody meeting in the next one um the only one I think is finance relationship so I I just I'd be more apt to at least have a conversation right now just so we're always going in the same direction that the wording needs to be clear that our committees and our committee meetings when we do meet are informative um they're not decision making and I I don't know I don't know how to do it I talked to Mr Keller this afternoon I'm like it's really worry like we could add things we could take out things it's still really wordy I don't know the ultimate sticks on it because I'm not a professional writing board policy you could
135easily change everything and just say listen committees are non-decision making simply informational only if you're assigned that's what your job is so listen I think we need to do that because I think it'd be just I mean yeah like understanding because that's what I was thinking too like can't we just do away with all this wording and just say committees are formed for informational purposes only and you know to Megan's Point um you know because I brought it up one's only on one committee some people are on three can we add you know maybe we can add some texture into you know how how we split out you know evenly yeah obviously the answer to that is yes so so to clarify though maybe perhaps right now we can actually do this so what what
136what is or what did you say and she said it was a good idea and just basically say committees are formed um you know committees are formed for information some of these are formed for informational informational sharing only for the staff or the administration to share informational sharing with yeah and but but there's no decision-making Authority in the committee communities are formed for information sharing with board numbers and then I'm sorry or something we have to put the administration like whoever they're representing because we're not going to be presenting in those videos yeah and then the last thing you said though was or Mrs playback what did you say you added no the Committees are formed for informational you know and then and do not have any decision-making Authority and there you go okay and
137they will be distributed assignments yeah they're going to do the appointments or assignments I always say appointments or Finance uh do you have any decision making ability and then maybe a new sentence or in assignments will be distributed equally yep and we can do that board assignments so and part of part of that confusion is you know you read this the way it's clearly written and you think that it's some sort of house Judiciary Committee that meets uh with you know a televised broadcast it is yeah [Music] so I I think we've got that um so while we're just we're on board with it the next one Mr Kell and I talk so now we're at zero one six eight point three so Mr Keller had a great idea if we if we left it
138as any board committee whether standing or appointed ad hoc which exercises governmental thought for proprietary Authority makes decisions their actions against specific authorized boards must comply with the open meetings Provisions act but then literally Scratch Out committees that are empowered like get rid of everything else so it ends with must comply with open meetings act so for some reason something were to change we'd have to comply with the open meetings Act so we literally scratch out everything from committees on down can we also add in here that um as a board member you can attend any committee meeting that even if you're not assigned to it I'd be interested in some of the other committees like just sitting in uh the only issue with that is four of us can't sit in that same time
139okay so we would have to that would be a quorum right so that would be an issue then that would have to be then if then you have the open-mate exact so it's got to be limited to three so I'm willing to talk to Glenn and get them on another one to make it balance like everybody of them would we have two two to three curriculum business look at that but we can't have that we cannot have four who am I speaking correct yeah if you if we yeah because I I mean I'm interested in the DI committee I just point blank I'm going to say it I want to see what goes on and I commit and I'm not on it okay so to answer your first question uh you can have three board
140members at a informational meeting it doesn't have to meet open meetings it's informational if a force shows up now you're now you didn't meet dopamine Zach you didn't post the meeting you didn't right so you can't do that so if if we had a meeting and let's say fine that's because you're on finance and the three Finance people and then also Greg walks in and says oh I'd like to learn I'd have to cancel the meeting or ask Eric to leave because now I can't do anything so that's just what you have to do but if any time you know we if we did have a quorum again I want to go to the Dei committee could we if I if I made a request and said hey I want to attend can we open
141it up you would you would have to ask one of those board members not to go but can't we open it up I mean if there is a core I'm the only thing that this says is if you have a quorum you have to announce the meaning you have to allow the attendance of the community um maybe you're not making decisions but if if I wanted to attend a meeting and there were four people it could be a quorum but that's not breaking any law if you have a form and you announce the media and you allow the community to attend right then you need to then you can then you can have a meeting like that I would say in that case we might as well do the committee of the whole so if
142you're interested and everybody's interested I'm also coming to the presentation of any any thinking processes in front of the whole board okay from the podium perfect and that's a committee of the whole so if it ever comes down to there's something that hey we all want to know about X okay we'll just I'll just do a presentation yeah I mean we can scrap committees in that way by just saying everything we do is for the whole and I do presentation I'm not suggesting traffic committees I think it's necessary because that is when you are able to vocalize you know and make effect change at the time right you want to know before it comes to the full board for a vote so you can affect change I'm not suggesting that at all all I'm suggesting
143is that there's special circumstances such as the Dei committee that I want to go to maybe you know maybe we can call a greater meeting and actually have a quorum and allow the community to actually see what we do in the Dei committee because that has been something that uh and that to me is very troubling and I want to know what goes on and I think that clearly other people do too all right that's uh we'll we'll take a look at that thank you sir I appreciate that I think we can be as important to Uber communicative um obviously we all are professional s at this and there does happen to be times where we miss a meeting and if we just send a blanketed email out um that we are not attending that
144meeting if someone has interest also not attending that meeting good idea um for sure thank you for sure so jumping back real quick Harry can can you just attend as a member of the public not as acting board member please it's a superintendent administrative committee I've given by the purpose of it again like Mr Hughes said he could just do a committee of the whole um which could then you just present information all of us which in essence just speaking on behalf of what has happened here like like personally just as far as like the curriculum committee which I've seen have been on for a while I know Mrs Gregory comes to us and talks us about the changes there's there's myself and a couple other board members that happen to be there Mr Hughes
145who's there Mr minster's there Mrs Gregory goes through the changes for us but then same thing happens here which is just a slightly lesser extent it's Gregory gets up she talks about the changes we ask if there's questions so I mean your idea of a committee of a whole would be there's simply be just a larger presentation here correct is that okay I just want to make sure I'm a tribute right because I have these same interests in being on the curriculum committee the way Mrs blondeo wants to be in the Dei committee so well I really so so I'm just going to take notes real quick here then I'll just reach out to you by phone call so Mr Google ask me you're looking to be on curriculum one deal you can be on
146Dei is there any other activities that you feel Mr Keller please the goal is to get you on two because you're currently on two but if those two don't suit you but if you're if you're going to finance that's that sounds like a blast um personnel and student services so again like I I don't think we have to make it straight to be like again I gotta know that Mr Google you're looking to be on curriculum instructions are you looking for Dei and then the other one you're on would be obviously it would be fine with whatever one you're not up like if I throw you on another one just help well because I'll take the uh I'll take that so for sure your personnel and uh no I'll take the personal the one that
147that's on if you're going to take me off of one um the student find yeah the person also in student services I think I prefer to stand on that one so staying personnel and looking to join so I'm just gonna other than curriculum yeah no Dei and curriculum that's fine those are the two that puts me on two that's fine all right like I said I'll look over and I'll move them all around the goal will be to get everybody out too so do we need to address the meeting minutes as well in the in these committees I know there are some comments in here about um that it shall be the superintendent who reports these is that can we make it as he could be as opposed to must be Mr Kelly we're going
148to keep it open as a possibility for you know whoever else might be chairing that specific committee so just to get for everybody else on the board just to follow up here I believe you're referring to the bottom the very last statement says each board Community shall be convened but superintendent official report for the committee the minutes to all remaining board members and that I know United discussion earlier about 4-H designee I guess and we you you and I kind of have a conversation through all this year yeah sorry to catch up I I think it wasn't clear whether it was a designated but superintendent or a designee of the board so that's kind of what I was looking to get clarification let me let me just clarify that uh Renee Pence uh it takes
149minutes of all those meetings so me or my designee would be Renee who who reports out with a minute so I think it's covered by two people that either but I guess I'm asking the word if that's what we want to do I know that's maybe what it is today but is there a situation where one of the board members may be the chair of that committee and wants to assignments I would not do a chair like I would not want to put the responsibility on a board member to to come back and and be crystal clear on what information was shared I I put that back on the gentleman who's getting paid to do it over here is my right so I would I would say that is his responsibility to make sure that
150we are all informed that's my opinion if somebody else up here disagrees I feel that's why he gets paid a salary a little small portion of it is there an approval of the committee meeting minutes before they're published usually it's informative only uh so as a board member if I have questions or if there's conflict between what a fellow board member thought or they thought or they heard in the committee meeting how is that reconciled I would say that would start the phone call to Mr Hughes and if that doesn't get a full call or whatever meeting you may be in or for that matter a follow-up phone call to any other board member to to clarify and then and have Mr Hughes back here for us but I would say the phone call would
151be to Mr Hughes he's at every meeting is that is correct are you guys okay are there any other parties that are involved in these meetings at all you know or one of the building principles uh it all depends yeah I could have guest speaker I could have guest people there okay yeah I'm just wondering Let's Help so it sounds like if so again we're just just discussing Mr Hughes and myself put together like another version of this zero one five five which is this brief activities are are informative shared with the board Administration and no decision making um okay with my writing so hopefully somebody wrote that down and then add on there also that final sentence that talks about how each board Committee Member shall be committed by the superintendent or does it
152mean show report like if we if we slimmed it down to that and then brought it back the next week we need to kind of talking through more so getting rid of essentially the middle of getting rid of all my simple assets and then just also I just want to make sure we're on the same page the committee meetings themselves we were going to leave the first sentence will any board committee whether standing or appointed or ad hoc which exercise Governor proprietary or authority Scratch Out deliberating um and then have making decisions or taking action specific about authorized by the board must apply to open meetings provisions and then there's the numbers and then scratch out everything else is that is that what we're thinking that as an action the next time or another are
153you postponing discussion I think we should clean it up and bring it back is it another discussion and just make sure we're all clear on that's what we want so we're going to bring back those two items okay any more discussion on item 3A revised bylaws zero one five one five five or zero one six eight point three okay um the item 3B uh this is the added discussion item policy zero one six six to modify um policy zero one six six to post a board packet prior to the meeting did I did I say that correctly Mr Keller I just want to make sure that was intent yes all right I guess I I think I added the time constraint as well but when it was released to us I think it would be
154really yeah so I I was I was pushed up to lay in her posting versus US kidding so yeah I know I right like when we get it you'd want it to Windows 48 hours so we usually put it online Renee it's 48 hours prior to the meeting correct 28 so it goes up model so it would go up you know no 48 business so you know Thursday we try to put it Thursday but if we okay so essentially one day so but that's the that is the agenda that they get walking in the door like we want the full board right that's what we're talking I think yeah that's what we're talking about now so so now we should have discussion on what is what is that going to look like I think for
155the financial components of it um the financial summary would be um like I said there's a lot of context and as I've been diving into it with Rachel there's a lot of context that is um I'll be honest why are these sports teams getting mailed like what is happening and um it's all money that they actually put in but you know it's it's getting back out and so I think that there's a financial um summary page that we get yep um that Rachel gives us and I know if we could take a look at that I wonder if that would be useful and pointing uh posting as a pertain instead of the check registry um because anything for instance that starts with the six two there's money coming in external and then going out and
156a lot of that context necessarily isn't there um I don't know what anyone's thoughts are on that but there's it takes a deep dive I agree because I feel like it would actually cause more uh more grief for people to try to understand that for Rachel thank you so why we want to talk to her but yeah a lot of information it's got personal it's got personal information like so if somebody has to pay child support you know like there's things on there that you know they have to pay so I agree with with leaving all that detail off and just putting a summary completely I I like the the idea too the expenditures I think that could show the public that the general fund what are they spending the athletic form are they spending
157cafeteria fund activities and it all totals out and then I'm also I would be comfortable with the public and I know we already mentioned this but for them to see these changes that we have like that suggested changes just as it's given to us just is I think that would benefit them too so that way when they show up they would have an idea what is zero one five five and then as part of the board packet I apologize I feel like I'm talking a lot of this um I think that we should also include in the minute and I get that um for Renee she cannot counter every single thing that we're saying but if we have discussion items on there we might want to just include a blurb in our minutes that has
158discussion and the items discussed um just so we can have recollection of the actual items discussed um versus uh not necessarily having that so maybe just including that in the minutes that part of the board packet that we're just talking about changing I think so I kind of like Mr Google last year earlier how we modify the last minutes to add we discussed policy number one yeah I think that's a good idea so I think to add that specifically like what is the policy and what we're talking about the discussion as well um any other discussion um what that would look like so I mean board packet board policy zero one six six agenda with so it's a lot so so Chuck I guess at this point based on our conversations we've had it'll go
159back and add some of our suggestions to that to allow for to expand monthly Financial expenditures and any suggested bylaws to be to be included is this correct what I'm going to speak on behalf of the entire board I guess I guess what I've heard you say I mean there are other things that come in board back so what I heard you say is to expand the board packet meet available to the public by and I'm just having the agenda a proposed agenda but also having this financial summary sheet policy revisions as they're presented to you whenever we're doing policy revisions now keep in mind that when we do board policy revisions from Neola we usually attach that yellow summary sheet for each policy and why now you guys haven't seen it I get it
160but you will down the road um when we do like multiple policies at a time there'll be a summary sheet that's yellow specifically to say whoa these are the policies that are coming to us to to and most of them are usually just legal issues that have to be done it's not us calling and saying hey let's change policy it's just you got to do X Y and Z so uh I could yeah so so I think what I'm hearing is policies financials I'm not I'm not sure well I certainly wouldn't feel comfortable given the resume of new people out to people I wouldn't feel comfortable doing that I don't think people need that interesting to know what you guys have gotten it I've seen it um you know there's probably some other things that
161we wouldn't want to put in there but if they're General items that are no big deal you know I mean I guess that's what I'm looking for direction well I I don't want to come from with a monthly expenditures this page that shows the breakdown of where it's going and policy but beyond that I I think it would just cause more confusion to the public now but with that said after our meeting or or maybe you telling the correct they was accused if a public number does have a question about our work packet they they can either fly out or they could come in here and sit down with you and someone can walk them through is that correct anytime a public wants to see a board packet all they have to do is come
162in I'd be happy to sit down with them as I've said to people in the past and who is the board you know context is everything you throw stuff out there and people don't have any clue what it is uh they do get you know it just causes more issues than it's worth so come in sit down we'd be more than happy if it's a financial question Rachel will sit down with you if it's a Personnel question Scott will sit down with you you know we can sit down with you together so okay I was success I just want to make sure that the public was aware of that just because we're providing the expenditure page which breaks down where fund it's going from and our policies anything beyond that obviously like not personal information
163the public still if they if they so deemed it could has still has that access it's just not something we're giving to them three hours yes it would almost be probably easier to say we would post a bet or packet excluding x y and z as opposed to just including can we just say well I guess my acquaintance if there's any generalized items that would come forward and I can't think of one right now off the top of my head um it's you know almost nine o'clock I'm sorry um but if there's a generalized item that came forward that we would want to make public I just I don't want to negate that um if it didn't have any personal you know information in it or wasn't necessarily driven to one individual or anything like
164that it just seems we would also want to point that that's why my recommendation to just have an exclusion with seconds okay so if you want to come up with exclusions and we've got to develop that over time yeah it might you might learn the support packet that we post and then information might come forward I would be okay with coming back at the next meeting with adding to the public packet that well it's the board packet by the public would have access are we okay right now just adding policy change in the monthly expenditure page is that something where you could just so that way we can put it in a minute yeah now remember the minutes are not adopted the minutes that would be in there have not been improved so we would
165have to put something under there all these are drafts okay this is both the agenda and the minutes are trapped they're proposed until we vote on them here in the meeting so we should meet you both know okay if we're okay we can move on to item 3C change this is a discussion not changing the timing of the board packet um that each member receives each week to earlier in the week yeah I brought that motion forward because I want uh at least another day or two to um to be able to review because I I have night meetings with work sometimes I can't I can't get here to talk you know I just want a little more time I don't see that that would be too big of an issue to get two more
166days out of it maybe by some real Wednesday but we don't have policy that covers that but what if what if Renee and I worked on trying to get this out to you on Wednesday to start with much better if that works for you and if we need to come back to talk more we'll come back more how's this yep I can accept that when they appreciate it and everybody else anything we got to do we're going to try to shoot for Wednesday before board meeting all right see they've been informed too thank you all right there's no more there's no more discussion on that or is there item 4A future meetings February 13th seems like we're right there already uh that's 2023 at 6 30 PM right here in the boardroom March 13th 2013
1676 30. item for the informational items can I just uh to end informational items um please reach out to me and talk to me about the non-homestead if you're not sure about it because it's really vital that all of the board is on the same page and moving that forward if we're not that's 5.5 million dollars of funds that we don't get even though it's owed to us but the state says too bad so sad go collect it please call me if you have any concerns so check that the 5.5 is the total of the 18 or it's the Delta between 18 and 1789 or whatever the I'll let Rachel answer that that's the full 18 and again that's an annual number that's an annual number to our to our operating budget not not the
168five years in total it's five million every year so if the public voted no it would still be collecting the 17.89 bills no we've been collecting zero Mills we would be getting that much less from our foundation allowance from the state the state assumes that you're collecting that full 18 mils when they allocate the 9 500 for people and so they deduct that from that Foundation allowance and they expect us to collect that piece of it I think that's why there's a verbage in there that says increase so that we can get from 1728 to 18. so it's kind of like a twofer renew and increase renew the 18 Mills or the 17.89 bills that's currently in existence and increase it to because 18 is what we're expected but in the previous board meetings when
169I was in the other side of the table we were talking about collecting the Delta between the two and it was about 30 000. if my memory is correct that's what that's the difference between the 1789 and the totally 18. that's what we're currently losing every year because we're we aren't able to London at full 18 mils because of that rollback requirement and if it doesn't ask come June after June we can't collect the email so we lose so you can see the good alone thank you okay so any of the questions we are adjourning um