001Okay. Okay. So, we will call the meeting to order and we will do a uh roll call. Roll call. Ready? Mr. Alibab I am here. Mr. Arnold present. Miss Brutderly here. Mr. Sabola here. Miss Pangus. Miss Risers here. Miss Zer. Miss Devato. Mr. Brand. Oh, Miss Kangas here. All right. Board policy provides the superintendent of school shall prepare an agenda for all board meetings as directed by the president of the board of educations. Do we have a motion? I'll move that the board approve the agenda as presented. I'll second. Motion and a second. Any discussion? All those in favor say I. I. I. Any opposed? We now have time for public participation. And seeing that no one is in the room, we will move on to our board workshop. and I will um reintroduce John
002who is here to help facilitate this party. Hi John. Hi. Hi John. Hello. We got to wait till we go to close session. We are open. We are still open. I'm gonna I'm gonna hand the baton to you to just let people know what we're doing tonight and then we will okay go close and then we'll close. So, we'll go into close session and um what we can do per open meetings act because the candidates requested confidentiality is I can share who applied, share their materials. I'll hand those to you. Um you can take as much time as you may need to review that we can't you can ask questions for clarification. We cannot deliberate. So, we're not discussing the merits of the candidate who you may support. It's just so you know who's applied.
003Learn a little bit about them if you feel like you need to. soon as you feel like you're ready to come out of close session and vote on who you'd like to interview, that's exactly what we do. Um, what we'll simply do is go in alphabetical order and look at these as candidates A, B, and C. Um, so if you need to do that, honestly, when we get into close, I can mention it a little bit more. It might be just easy enough. You may choose to say we want to um choose to interview all of the candidates who applied and make it really simple. Um once we do that, we'll get into some other things, but close session is really going to be that simple and very likely in this case relatively short, I
004would think. Well, then I'll move that we move to the close session. Second. Um can you can you do the full motion? Oh, I move the board of education move into close session the purpose of the sole purpose of reviewing and considering applicants for the employment of superintendent pursuant to MCL 15.268 268 subf. I'll second a motion. Okay, we have a motion and a second. Let's do a Wall vote. I'm sorry. Um, Mr. Alibre. Hi, Mr. Arnold. Hi, Mr. Rudley. Hi, Mr. Spola. Hi, Mrs. Kanga. Hi, Mrs. RER. Hi, Mr. Za. Hi. No matter. No. I am going to mute. audio and video to make sure it's all three of them. Alert. Does it look like the mute is off of that? Yeah, the red lights off. Okay. That's a little better this way. Okay,
005we are back in open session and we have had a chance to review the applications. Um, and I think the most important thing that I want to call attention to is that John has verified that all these candidates are qualified to be our superintendent. Yes. Okay. All right. So, um, we need to select who we're going to interview this. Anyone want to make a motion? I'll make a motion that we move to interview all three candidates for Superintendent Dexter Community Schools. All second that motion. And we have a motion and a second. Any further discussion? Let's do a roll call vote. Mr. Arnold. Hi. Mrs. Lley. Hi. Mr. Spola. Hi. Miss Kangas. Hi. Mrs. Riser. I this is I Mr. Alibab. Okay. So just for the record, you've selected to interview for the position of
006superintendent Brian Brutder, Laura Blendard, and Melanie Miller. What will happen procedurally at the end of this meeting? I'll get back in touch with each of the candidates and um confirm the time to we'll talk a little bit about the interview schedule, but I've already consulted with them about their availability and and I know rich work out better for some of the candidates. So, it's somewhat predetermined already just based on what I know. Um it'll be easy. Yeah. But I still I formally, of course, you needed to vote. So, I'll call them to confirm that they've been selected, confirm a time for them, and once the schedule's completed, I'll email that to President Brutder, and she can share it with the rest of you. Publicize that and off we go. Thank you. Sure. Perfect. All right.
007So, um, we need to talk now about the the interviews themselves, and what we could start with on the agenda is the interview questions themselves. We might as well pick that off, too. Um so I had shared with you the the questions that we normally provide to boards. Um there's more than you need here for first round. What we'll generally do is ask board members ask the board to select three from each group um that we'll go with. So as we discuss them again um we don't necessarily need to be cryptic like we normally are where we would say for example in the the first category opening questions um we need to identify three of them. Sometimes it's easier just to look at process of elimination. If we're going to go with three there's only
008four which one do you want to drop by number and then we just roll on. So once we've selected those um you don't have to do anything with these. I'm going to put these together for you when you're here for the interviews starting on Monday. I'll have these um a set of questions um for each of the candidates. If you're okay with the two, what I'll do is just assign a category to each of you. The board president does the opening questions and the introductory remarks. And for the rest, and I'll give you this example for what if I give you finance questions and you feel like, oh my gosh, you know, I really don't know a lot about finance. You don't have to. Really, all it is is you asking those questions consistently. So,
009we're going in the same order, same person. Don't let me forget. One of the things I want to clarify is whether you'll be sitting in in this order or what order at the board table. It's a picky thing just for flow. I like to start with the board president and just go clockwise. So, um so I'll randomly assign you a category and you'll know when you found that night you'll have the questions in front of you. You just read them verbatim. Um you'll have plenty of room to take notes, which I advise that you do so you can reflect on those and review them again later to refresh your memory. pretty straightforward. So will you or will you or can you make once you have the question designed a uh a spreadsheet with the candidates
010any questions next to them so you so we have so you can write next to it what they said well so I'll tell you what I would typically do and if you'd like something a little bit different I certain work try to do that you'll get um something that actually looks like this But you'll see no more than two questions per page, which with tons of room for notes. And in the introductory remarks, you're going to see the candidates's name. Um, so it'll be one set of candidates for the first person you interview with that candidate's name here, all the questions, and lots of room to take notes. And you're going to have all three sets of those. So you'll have it separately by candidate with a lot of room for notes. Is that Are
011you looking for something a little bit different? I'll make my own. I'm just looking for I'm gonna at the end of the day, you got you got to kind of rank a lot of questions overall to keep it balanced, right? So, I'm just trying to not trying to internally make sure I'm not swayed by looking at one first, one second, and throwing how I should be. So, I'm just going to make a matrix for that. That's okay. Sure. With their names and then probably list once the questions are identified all the questions as I go back. Yeah. It's more my own internal. I go back. You'll have a rating system of some sort. Yeah. That's why the bottle is wrinkle. You can keep whatever notes you want. Keep whatever you want. Oh, sure. What I
012can do, whatever you want to do. Once I have this all put together, I'll email it to Alisa Coner. Hopefully, she'll have it in your hand. And if you want to do something else with it, you can do that in advance. Okay. Yeah. I just make sure I'm doing the legal process. Oh, absolutely. If that's something that just helps your your thinking process, you can do anything like that you'd like to. Um, all right. So, for the opening questions, we want to keep three and drop one. Can I ask a clarification before? So the topics are we as we speak here are we going to keep the topics quiet also? I mean I can guess candidates would have assumptions of the types of topics we would talk about but does it matter? So no I
013don't in that case we typically aren't guarded about the the categories. Okay. Perfect. That's fair game. Good point though. I'd say two, three, and four are the ones that I would want to focus in. Yeah. I like one three. I like one, two, and four. Do this. Are we only in the first topic? First topic. Yeah. Opening one and five is the most important. You're not Am I in the wrong one? You're on the second round. Opening round. I was ahead. Okay. So, so let's just we're let's focus on which one we're dropping. Yeah. If we're going to choose one to drop, who would drop number one? I would drop one because it's simply the Just raise your hands with that one. Yeah. Who would drop two? Who would drop three? Who would drop four?
014Okay, so four is definitely it. Okay, now if someone wants to make an argument, go for it. One to me just feels like a catchall. It's in their resume. It's kind Yeah. The other ones to me are like the questions. the challenges number like those are the questions I would personally ask like if I could come up with three total questions that I would ever ask it was literally two three and four well I just think from a community perspective it's nice to have one I agree I think a lot of people don't know all of these candidates it's a good point at least in the role that I actually kind of think it's more important for an internal candidate when people might have known them from a single role exactly I will share what
015where where one can be enlightening is to see when they speak to their why, right? If they speak to their why and and if they do, what they have to say about that. Um, and not only to hear the content of of the response, but even if the the passion behind it, if that makes sense. Do any of these duplicate themselves three? It's shortterm, long term. Yeah. Yeah. Well, and I'm just wondering, do they also arise somewhere in later questions that we would cover? I didn't know too. I was filled that way. Sure. Sure. And I they're all good questions. So I don't I'm not going to hang my you know, but I think it starts out too negative because you're going to you know what the challenges you face. I mean basically you tell
016what what's going wrong in the district. So I just let me just jump in because um what we want to be a little bit guarded about is revealing the content of the questions. Yeah. Yeah. But I I hear what you're saying. So, but but if if you're open to it, if we wanted to keep one, I could look to um try to combine two and three. And um to your feeling though, that is helpful in terms of how I might approach that. You think that number two just frames it a little bit negatively? I could go with two or three. I don't care agree. You need just go with three. Oh, I didn't look at the other 134. I'm fine with 134. Yep, that's my good. Yeah, I would like to have more focus questions
017than too broad of a question because it's just I I think there's a lot of questions here. There are these are the opening could be but number one was like the most broad question you could ever Oh yeah, it was I think Jennifer from that standpoint like it's it's an open interview. These are internal candidates. Yeah. No, that's a fair point to educate whoever's watching. I I get uh district relations. Okay. District relations. We need to drop two of those. Okay. So, let's do this differently and say raise your hand if you like one. Raise your hand if you like two. Two out. Raise your hand if you like three. Like four. Uh oh. And like five. Uh oh. Okay. So between I'm trying four and five. Well, this is good though. This is good.
018I thought we should do one, three, four. Two was out right now. And and I think five was pretty was pretty good. I felt like one and five were pretty good. So then it comes down to three and four. If there two of those, which ones would would you bark? I'm fine with either. I think you need to leave three. No, you're saying get rid of three. No, I'm saying of the two. Three is similar to one. They're all honestly about the same. So, I don't care on this one. So, they they all get to the exact same. This sounds really generic. I would drop you. Could we just keep one and five and not do? I mean, do we have to have three in each? Well, here's what you could do. So, suppose we
019hit a category and you think, "Boy, there are some questions to refill it. We really need to ask. We want to overshoot and maybe ask four from that category." So, we could do that. Okay? Because I think all of us are pretty ambivalent about three and four. So why are we asking a question just to ask One and five. We can always come back and add one if later we're like, you know what, maybe we need that one. Yeah. Sure. All right. Cool. Absolutely. All right. Next category like as a clarification when we ask a question, are we allowed to ask a followup like what did you mean by X? So what I would advise is that we we we don't necessarily get into what do you mean but but if they have not answered
020the question fully if you're looking for I I mean I maybe so I guess I I I typically will say if you if it's a clarification question you're not quite sure what they meant you'd like them to or to expand on what they were talking about. Yes. You just want to be careful that you don't Yeah. Give them a tangent to be equitable. We want to avoid going off on a tangent. Suddenly, we're getting into a whole different question. Makes sense. And is that an opportunity we would have to like ask clarif clarifying questions for the second round interview? Well, certainly when when we we won't talk about that just yet, but when we get to picking second round questions, um just about anything is fair game. So, so we could like make notes on
021I have further questions or I would like to hear more on things. Okay. Sure. All right. Next category. Okay. So, who likes number one? A lot of people. Who likes number two? Wow. Who likes number three? Yeah. Who likes number four? Wow. Nobody else. Then number five. Okay. Look at We're getting so efficient. All right. Next category. Who likes number one? Who likes number two? Oh, I like that one. Uh, who likes number three? Who likes number four? Who likes number five? All right, so everybody said five. And then I think people need to take a minute and read it a little bit. Although I think number one got the second number there. I think that's good. So I would say one and five. Yeah. I I I would like I always like the give
022me a difficult because I think it gives a shadowing of real words shadowing behavioral. So two, three or four is what we're debating. Well, I think just giving people a chance to look at. Are you guys happy with two or does someone make an argument for something else? I like four. Two and three are kind of I like four also, but three three and four, aren't they the same question? That's true. We're the only They're related. They're related. Related. But who else is three referring to besides what the subject of four is? Um, you're doing Can we pick all? I would say Oh, I I read it as any jaw. Like any Can we do all three of those? Well, I like you said, I mean, you could sure because we did skip, but just
023the answer that in number three, you're you're dealing with members of the the school community that you have zero authority over and yet you need to interact with those people, make decisions, and bring them on board. So, it it's related to that intended to be. Right. Right. Exactly. All right. So, where are we with this? I thought we said one. We have one and five. One of one and five for sure. How many for two? I liked four personally, but for two. I like two. Yeah, I need to know about two. I would like to say that. How many people cared about three? I cared about it, but I'm not going to I mean, something was kind of already addressed in that last one, right? It is the to me it's the same question as
024five in the last struck at number four. Just relations. No, we did number five. We kept five. We kept five. Yeah. So, five and five these two sections to me they are similar. Yeah. Oh, I think the other one is testing is a I mean that that that program is not testing is testy for people. So, I will leave it in there. No, we're talking about this one. District relations. Yeah, that number five is about their Yeah. Similar. I see what you're saying. I do. That was Amy's point, which is funny because I think that's Yeah. So, okay. So five I I I I'm tending. You could take five out. Take five out of leadership and do three and four. Five out of leadership. Okay. Five out of leadership. Three and four. Okay. No. So
025three, four or one, two. We said we said one and two. One and two. Or no, we didn't. We said one and five. I apologize. And I think we were saying three and four. So one, three, and four. I like I like giving they I like number two. We're really like two. I like two. Vote for two. You've got it. One, two, three, four. Okay. Okay. So then which one are you? Then it's the question is is three or four. Three or four for the last one. Okay. Well, I'm going to still say I really like four guys. Yeah, we can have four. Yeah. Two for one, two, four. I'm fine. Yeah. Good. Right. Six of them. So, we're going to keep All right. Who likes How many are we keeping? Well, we're saying three,
026but again in in a category here, if we want to overshoot and go with four, we can because we only picked two from earlier. Some I didn't think they were necessarily applicable to this district that my generic number one. So, number one, I like your question, but for us Yeah. Yeah. It Okay. So number two, yes, definitely. That was the one I circled. Yeah. Number three. I feel like it's on that one there though. I think it's answered in there, but if we could modify it by what we've been doing with the votes, post, not just the C word, the post, right? The the whole thing. Yeah. Yeah. Yeah. Yeah. Yeah. Exactly. God, we als I sound like an idiot. But I don't. Right. Number three. Number three. It's postgrad. Postgrad. Not discuss. Not just
027the Got it. Oh, I see it. I see grades e I got it. If it says that a little bit, but I wasn't sure. We'll make sure it's implicit. Yeah, we say so. Could we have that modification? I will. And then so again, I'll be sending these to you once I put them all together. Take a look at them and if you feel like I haven't quite captured what you intended for me to communicate with the leash, you can talk with me and I can modify it before I bring it to you in one day. Okay. You know, I'm going to put this out there. I think number five is kind of one of those like outliers that you may get a really interesting answer. I don't know if anybody cares about it, but the
028other stuff I'm like, we care about four. Anybody for four? Yeah, four is in four. Four. I had six in parentheses. So, I'm like, okay, this is the thing. It's like it's important, but like how applicable four is it to our district. Uh yeah, we spent a lot number four. We spent a lot of money on this, right? and make sure that we we've had a lot of programs and focus on it though, which is why I think it's and I do want to make sure that all of candidates can answer it. Not they should be able to if they're interview they won't know the questions. Yeah. Question, but that's what's revealing. Yeah. More often lately um we've been rewarding that question. So it's not as explicit as it is in that first part of
029it. Okay. It's more centered on the second part of the question. If you go to six, that would also to me I point at you that specific stuff too. Is there a reason you like research, right? Yeah. Okay. Number three. Number three. Say number four. Four. She's very passionate about us. I'm trying to figure out is no general. I mean I I really want to know like there's something that's like saying to you this is why but she can't say it without revealing what the content of this is. Okay. Okay. Would you think it's an important thing? Well, that's fair. That's okay. I also like five. I think your point is well taken. I think that that's a very like I think it's a revealing. It could be question. There's some pretty from experience fascinating
030responses to that question. Exactly. And you know, I think it would I think it would reveal the fact that how many for five? It's a more interesting question. I'll give you that. Like I mean, you just don't know. People could really go anywhere with it. Right. Right. Which is six I'm concerned with though. So that's like a subject matter that I do want to know if they Well, that's what I had listed six myself. But you know what? We did strike. Let's do two, three, five, and six. Okay. What about we can do four out of the section. We can do four questions and just strike two of them, right? How many for five? Yes, for five, I guess. She said yes. Okay, that's that's Yeah, we got two, three, and five. You want to
031add one more? One more. Six or four? Six. I would go six. I agree. All right. Six is a more fair. So, what are we striking? And bear in mind, um, you're going to have a second round. So, that question could go in the second round. Yeah, that's true. Okay. Back next section. Oh, we could also work it into I only put two of these. I only this one for finances. I had one, two, and four. That's what I had. That's what I had. One definitely because let's be honest, the number five. Yeah. Yeah. One, two, four. One, two, four. 134, but it doesn't end. One, two, four. I did 134. Yeah. But Oh, I I see that point. We don't have I just I wasn't sure we were going to get any good information
032out of three because I feel like all of the candidates are doing what we do in the district. So, I didn't know how much uniqueness we'd get. Do you know what I'm saying? I don't know. like an idea. That's some other experience that they that they're bringing to the table. You know, it's not just Dexter. They may have done stuff in other districts that we don't know about. It's true. Well, you I kind of like to personally. You know what? You can add that to number fine. I I'm not tied to it. It doesn't matter because number two and four, you can reward them both at the same thing. And or you can add to number three. Two is kind of vague. We could take three over two. Three is kind or two is kind
033of like feel like they're all the same. One, one, two, and four. Yeah, you know what? I read two again. I Yeah, we could I could I could go with that. So, you want to guess? Yeah. One, three, four, right? No, we come back. Yeah, that's a questions are questions. Yeah. What do weation? It's the answer that question. All right. Last last um category. All right. Who likes number one? I do. Yeah. Yes. Who likes number two? I sure. Who likes number three? I like that one. I like this one. Yeah. Uh, who likes number four? I like number four. And how about number five? Okay. So, we're pretty split on these. All good ones. Yeah, they're all they all reveal different things. So, I'd argue for that one. I thought we I thought one
034and three were a little one and three seem to get good so now we're three and one. Yeah. And reading through the comments from the community, I think those are good questions. You know what? I kind of like five as an ending one. The last question today. I like that. Again, kind of goes back to four. Four gets more more though to the interactions with all the rest of the staff, which I'm pretty which we need to focus on. Yeah. Yeah. I think that the group of people I think that's the most probably important thing is the supervisor or the superintendent. Yeah. Instead of one that also was number two though. Huh. Instead of one. No. No. Instead of five. No. Instead of five. Yeah. Well, and I would say this. I mean, we're down
035to the last category. If we end up overshooting the mark by one, we can live with it. So, if you really wanted to go with three, four, and five, you could. I mean subs two different groups of people. Yeah, they are. They're both important. That's fine. I really want I'm fine with cutting free. I want to make sure I mean if you'd like three I mean I just don't know you're going to get I just like to know useful information. People's response I feel like would be interesting and enlightening but it may yeah but I'm if you prefer four I'm fine with that. So one, four and five. Okay, I can get on. We can always again you get the second round. Number three could be in the second round. Yes. Although how do you
036test the accuracy with the full you're not testing any self? Right. Right. Right. Right. We don't even know truthfully unless you pull every single Right. In the district. I have no idea what what they tell us if it's right. We're curious what they say. Some parents tell you certain some teachers tell you certain things. Yep. And like, yeah, I get it, but you're you're wrong. You know, we got to employ each other. So, one, four, and five for that last and then um so these next two that you see, we won't talk about them, but we will have those two. So, the candidates will have an opportunity to do both of those. Great. Okay. And I will I let the candidates know that in advance. So I guess I could even say that that we'll
037give them a chance to ask questions of you and we'll give them a chance to make closing remarks as well. When they ask questions to the board, will president answer for the board? Um that varies from board to board. It's whatever the president and you all are most comfortable with. Typically, I will say more often than not, the president will kind of open it up to anybody who might like to respond. If everybody's kind of staring at him or her, then the president just runs with it. If that makes sense. Makes sense. I will put my vote now. I will not respond to it. Yeah, we're going to let the president respond because you've seen how all of us interact. If we all responding, it could become somewhat chaotic. All right. Well, we'll see. But
038I might throw up people sense if you want us to answer it. Well, you need a lawyer. You got three there. You need a a lawyer to answer it. I mean, it's also going to be a little bit different than if it was an external candidate. Sure. I mean, they know us also. So if they have a finance question maybe you know detail they get they get really detailed like you got that you got my All right so let's talk about what this is going to look like. Are we having the interviews here in this room? Yes. So normally the gazebo normally for our board meetings these tables are set up in sort of a a long row with like two ends. So that's what I I What is typically what is typically the room
039look like? That's typical. And then what you have is a just a small table that's facing the board table. Um quite often if you expect people to be sitting behind the candidates, the only negative there is that the audience members can't see the candidates face. Face. Yeah. But it almost always goes that way. And really, you know, again, this is in your Yeah. Can we put them there and we face? Well, you could you could this is your gig down here. Yeah. So they would be looking at our back if anyone I am gonna expect some community members. So I would rather have it open. Can't be at the moment. It's going to be 90 minutes. I was kind of thinking we could put them at either end. Yeah. Of our normal setup. What do
040you think? It should be like I almost just like this setup. Me too. Just have us all around a table having a conversation. Me too. That's generally how I it feels less like an inition to me. In this case, I don't want to I'm going to tell you what we generally do, but I don't need to dictate to you what what you're most comfortable with is absolutely fine. So, if you want to do kind of a round table and have them as part of that, you can absolutely do that. I mean, the important thing to remember really is it's it's your interview of these candidates. You're making a selection. They need to be focused on you more so than audience members. Sure, they're welcome to be here, but it's not really for them as much
041as it is for you. Sometimes uh boards will make sure that uh if you feel like it's necessary that minimally the candidate is miked up especially if their backs to the audience sometimes board members as well but that's up to you too. If you think the acoustics are going to accommodate it so that people will hear well enough you're fine just as is too. The other side of it is you could do this this one on the second interview and the first one would be like a presentation style. Yeah. So they're giving us a pres. an interview in the second interview. I'm not disputing that. I think that could work too. They are actually doing at the start of the second interview. They're going to do an actual presentation and that'll be followed by an
042interview which then could be like you said just like this. So, you can go with any combination of any of that honestly really is your preference. What is everybody's preference? And I just I actually really don't care, but I do want everyone to think about if there are people in the audience, what does that feel like? And I mean you've already had a lot of feedback about this process. So I would put the candidate like at the end of the table over here and do are you we're just around. I mean it could just be like this. Okay. So heavy on their part so that more the students that's what I was thinking. Yeah. Wait. So so Brian the three of us are over there and Dan all of us. It's a It's more like
043a line. It's a rectangle like a normal thinking more kind of horseshoe. This our normal normal setup. Our normal setup set this cuz then we're not you're not having your back to us like this and then they're right there. But we can even connect the table if we feel like it. But like we don't have I just don't want them at a little kitty table out here by themselves. Yeah. So I think something like that where they're there. I think that's good because then the audience can any members that come. Yeah. And then but I don't want I don't want your backs to them either. Like if there is I think that that's important. So agreed. And you're going to get a set time to come in to come. Yes. So we've we're starting each
044well starting Monday at 6:30 approximately. No earlier than 6:30. Could be later if your or meeting goes a little bit longer. It would be 10 minutes at the end of the meeting. Right. Um, so there's some extra action items, so we all need to hear each other's. Yeah. Okay. Yeah. So, I'll be communicating with them. Tonight is just going to be a set of time in a day. Um, as of now, no. As unless you wanted to change that. What we've got is that you would do um and based on a prior discussion with the candidates, it's going to work much better for two of them to come on Monday and one of them to come on Tuesday. Okay. So two Monday's going to be heavier. I guess the only thing I'd throw out there
045and maybe it's late to change this, but um if you're going to do two full interviews, that's at least, you know, three hours plus with a break in between potentially anyway. They don't always go 90 minutes. That's max. Um if it would work for you. I don't know if you're comfortable enough with it or if you can even if you want to do it that way, but you could do the or meeting I suppose Tuesday. Tuesday because then you'd only be followed by one interview. I can ask is the uh you can do that. Are they this? We just need to see if Chris Oh, publish it. 18 hours. Yeah, we have time to make the change as long as the key people can make the change. Wow. People that you need here. Yeah, because
046that does make a lot more sense. But the meeting's over. So then we would be 6 to 7:30. So you've had your last close session in regard to this. No, no, no. But so my question is um this is what my brain thinks. Someone feeding the the last person. Yeah. Okay. So, so the they will be recorded they will be posted after the end of the round. So they will not be posted until the final candidate. He's saying a community member. Yeah. Well, that's I think what saying you could put theoretically have somebody in the audience who then follows up. The way to counter that I suppose could be um and all boards deal with this. You know, they're saying you're doing three nights of interviews. Yeah. what what I tell the candidates, I send
047them a lengthy, probably too lengthy email after a brief discussion with them and try to give them as much detail so they're comfortable and know what to expect. Part of what I cover is that um ethically you not only shouldn't be here. Yeah. Um but nor should you be have anybody here on your behalf. Right. Yeah. Right. And we trust that you're going to conduct yourself professionally. I think that's plenty. That's plenty. Put that in though. Oh, absolutely. I put that in writing. That should be self. If we really been all worried about going as even when we threw our hands in for the board, it was kind of a you can come but you really shouldn't and so you just didn't. Yeah. Yeah. I I in all the years I Yeah. It's right. But
048generally I I I don't get the feeling that candidates violate that. I think they're professionals. Yeah. I'm not worried about this. I'm not worried about this. Fair question. It is. So you will So that's going to be key though. If there's a possibility, switch that Tuesday. Well, that that's only for your time frame. I if you're okay with it, what I think we need to do is roll with having the two interviews on Monday and one on Tuesday, whether or not you shift the org meeting. So I might have to be um not as specific with the candidates about the start time. You know, I just realized in all of our stuff about the interviews, I said Monday no earlier than 6:30 so that I don't change. What's the order? But I mean, what's the
049meeting? We don't have a regular board meeting. Do we have to cover? There's no I mean there's a couple extra motions, but because I've already put into all the other Monday, so let's Monday to slide out earlier. Then first off, first candidate prep to start as early as 6:30, maybe a little bit later. I normally don't set a specific time for the second one. I I kind of uh project if the first interview goes to full 90, you take a 10-minute break. Here's when it would start, but be here sooner than that because if the first interview ends sooner, you want to take a break and be ready to go. So that person should be here. Y second night's easy. Be here at 65 before 6, ready to start at 600. Perfect. And then remind
050me again when do we come back to deliberate? The 16th. The 16th and we decide who's going to be for second round. Yes. Thank you. When is the They're right there. They're on They're on the Yeah. And so so Tuesday after that last interview, we'll have a brief discussion. I'll just prep you for what Wednesday's going to look like. Okay. And then on Wednesday you'll make your decision and we'll have a little bit more discussion about now second round what that looks like questions presentation etc. Can we Wednesday feels support fools to me? Can we do that on Tuesday? We need to have a closed session after Yeah. on Wednesday. You want people to like let us think. Is that Yeah, that's we have talked about that. We our organization advises that you do it
051that way. Um just because and remember you may be getting feedback from audience members too very likely. So, um, it just gives you a chance to process it all and it doesn't appear that you, I mean, to me, what it could feed into is that, well, you've predetermined what you want to do already. You got your minds made up. It's I get what you're saying. I do. Um, would you pick that off on Tuesday? You could. We advise that you take the night to think about it. I think it's better have a little time. I often change my mind to think, you know, too much time though. You just It's not too long. That's not too Well, that's why we do it the next night and not have it be like a week later. Yeah,
052I agree with that as well. Just the invitation of the second decision. Is there something with the actual dates on here? Yes, it's at the bottom of the meeting at the bottom right. Can you find your meeting agenda? Do you generally do mine candidates or do you right there? Never. Now we've we've never carried all the plans because we have our we actually have our board meeting at 6. We have a board meeting at 6. Oh, it's the organization meeting 6:30. Yeah. And then so this is because we're technically going to um she just didn't July 14th. Yeah. The general the business meetings the business meetings at 6:00 on Monday the 13th business meeting. Just so everybody knows is when we elect officers. Yes. Next year. So just so you we've got that, too. What's
053that? The 11th. The 16th. The 14th. 14th. At 6 p.m. is our birthday. Then we have two interviews. Then Tuesday's one interview. Then Wednesday is a August 11th isn't related to the superintendent search. No. So Oh, yeah. Well, it's it's ten. We could tenatively take action on August 11th is when we actually name the person and take a vote to ratify if that was the original tenatively if we're ready to a background check will be done. We have three weeks in between the last and that's what we need to because that's the next formal we'll need to if you're talking again about reference checks. Yes. If we choose by July 22nd to offer it to an interim candidate, that will all happen and the and the contract will then start negotiated. And once the contract
054is negotiated and everybody is like good with the plan, then the board will take action to like accept all of that. So there does need to be time. So we need a quorum, but it's more of a formality at that point because I I won't be here either. But that was the decision that we talked about. you weren't in the last meeting for the end of that and I'm gone for a while so there's like a time for people to pick up the controllable that now do a background check after you it's already in the paperwork they volunteer to do one we haven't said we're going to do one I I will talk to Chris about how that is standardly done and I will follow I don't want to do just a reference show we'll
055do that Yeah. No, I agree. Oh, we should do a background check for sure. Every job, every promotion. Yeah, always that should not be the I will I will find out how that rolls and so this takes a minute. It takes like a day. We We're back. We are not doing any action on the questions because we've already done that. So that's all we're discussing here, right? We were just finishing up the post. Totally fine. I just want to make sure we pass that. Okay, that's fine. Did you? So the only other things in terms of logistics, think about when the candidates get here, they're going to be here early. Um, where are they going to go? Right? You have and normally again they they're part of the district, but normally you have a room
056somewhere, office room, right? Where once they arrive, you say, "Okay, here's private space for you." Um, kind of collect your thoughts, prepare for the interview. Um, and I would normally when it's time go ahead and and get them and log them in and get them to start the interview. So, you can predetermine that and let them know in advance since they're your folks and they know where to go. Is normally you would need someone kind of hanging around and waiting. Sometimes it's a student, sometimes it's it's a clerical staff member watching for them to arrive and getting them settled. If you wanted to, you could just communicate with these folks ahead of time and say, "When you get here, here's where you wait." Yeah. two two have offices. Well, they exactly you let me know
057where the offices are. I'll go get them from there. That's fine. Yeah. And John, you will be here sitting with us at the interview. I won't sit at the table with you, but I'll be here and you'll manage the time, of course. Well, I was going to ask that question, too. The only awkward thing and I initially I would always do that. I would watch the time and I would signal the board president if I thought it might be running long and board president needed to say you got this many questions left this much time you might need to pick up the pace to get through them all. Um sometimes you're so engrossed in the interview I'm having a hard time getting your attention unless I'm very you know kind of intrusive if you're okay
058with that. I mean, I am totally um sometimes board presidents for somebody sitting to the right or left will go ahead and watch the time because that way that person can just give you a nudge, point to the time, and then that would be your prompt. So, whichever you prefer. I'm happy to keep time and kind of interject if need be. I'm personally happy to have him keep the time if Sure. people less things to to worship focus on what we need to be focused on. students are students going to be present. They are welcome to come. I don't know if they will. I'm just he it's something about a clerical or as soon as that's what I was wondering if anybody's coming. If not, I'm sure one of us can want to walk down
059the hall and bring somebody in. I don't think so. Thank you. Well, I I'll do that for you. That that's part of my role. I'll go get them when it's time and walk in. Check. Um I don't know that there's any other details for the first round. again, Tuesday. Now, remember after the last interview, we'll talk a little bit more about Wednesday. Okay? Wednesday after you pick finals, we'll talk a little bit more about final interviews and presentation. And we talked before, you can be thinking now though about what you where you may want to go with that presentation, right? So, when the time comes to discuss it, you'll have some going some thoughts. Well, second interview we say is capped where the first one's 90 questions. Second one, generally we're at 14 questions. So,
060and it's capped at 80. And what I tell candidates, we time it at 80. I don't time them separately. We tell the candidates it's going to be no longer than 80. I advise them that nice balance is about 20 minutes to the presentation. Yeah. 60 for the questions. But I tell them, nobody's policing that. So, if you run long, you're just shortening the time you have to answer questions. If you'd rather have more time for questions, you can get the presentation done sooner. That's totally up to them. I'm explicit in explaining it that way to them. So, so, so that Wednesday when we decide who to bring back for a second round interview, we will also go through questions and presentation topics and make those decisions on that Wednesday. Yes. And there doesn't have to
061be mystery to I mean, if you want me to take a minute, what we'll do, you see that you have in your folder two um many potential interview questions for the second round, but you will not be limited to those. I'm going to ask each of you, so you'll each be assigned in the second round two questions. Yeah. I will ask each of you to provide me with about four or five questions. You can take all of them from here, some of them or none of them. You can make them up on your own. you can look at the candidate profile and and think, okay, at second round, are there some things that we don't know yet and we need to learn more about how they fit the profile. Um, it could be something more
062specific to Dexter Schools that of course we wouldn't be it wouldn't be in something like this. Sure. And again, what we talked about is if you want to ask a question specific to that candidate only, as long as you balance it out, one for each, two for each, whatever the case might be, we could do that, too. So, I'll be asking each of you, we'll talk about it Wednesday, but only give you a relatively short time um to think about what those might be. Submit four or five to lease. She'll combine them, get them to me. I'll be assigning two of those to you. And I can words smmith, too. I don't want you to get too hung up. You're welcome to word smmith as much as you want, but it's more about content for
063you. I can word smmith it for you. Um so then when you come for the second round, I'll have those prepared for you, too. And each of you will have two of the questions that you suggested assigned to you to ask. So we're picking five little five or questions and send them four to five. Yeah. Knowing that you're only going to end up with two of them, but there's redundancy and we're going to go through them on the Wednesday after that. Well, we're not going to ask I'm not going to ask you to pick them on Wednesday. Oh, okay. I'm just We'll talk about that a little bit more. I would normally give you let's say till Friday board members till Friday to get them to you. But you can start thinking about those. Now
064sometimes though what happens is you get through the first round interviews then that's going to generate some thoughts. Here's the questions we still have. Yeah. Yeah. One of the questions we'll ask your audience members reminds me of one more thing is we ask for their feedback. What were you impressed by or what are you impressed by with this candidate? What reservations may you have? What questions may you still have for this person? So sometimes people have great suggestions for questions there too. So the only other question there is can you let the audience ask the candidate question they can provide feedback and then we can take that and maybe even generate our question from it or you may see some really good questions come through. Right. Um so yeah we can either we can either
065have copies hard copies available they can fill them out on the spot. We'll collect them make a copy for each of you put them into your hands. um districts sometimes will give a QR code. The only thing about the QR code is um that's more helpful if you're people have the opportunity to watch live virtually and respond. There's a little bit more control if you do the hard copy here um because the QR code can't be shared with somebody who's not present at the meeting who wants to weigh in, right? So hard copy, you're here, get the form, you fill it out, we collect it immediately. So you're getting a true response from people who are present from the interviews. Makes you prefer that. And obviously if community members that weren't able to be, but
066then they've watched the video feel really impassioned. I presume they could reach out to us. You're public figure so they know how to get a hold of you. You got so the sometimes we'll have a printed article this week and I told people how they can watch them and then they can email the board and I put our email in address in there. So right, fantastic. Great communication with the community. Yeah, I like that. Okay, I think I'm crystal clear. Okay. Yep, you're good. I think we covered it what we need to. Thank you. Just a point of clarification, we will have public comment because these are open board meetings, right? We do usually do that public or we can um and quite often what will happen though is that boards will move that if
067they do because it again from board to board this varies great, right? because I do give boards some latitude with this. Um the safer way to do that is take public comment at the beginning. What you don't want to do because what I ask you too, for example, when we do the finalist selection, we talk about this some more. I coach you not to speak in terms of why you don't want to advance somebody. You're only speaking positively. Sure. Pretty hard to control that with community members. So the risk is that they're going to stand up here and start to Yeah. be very critical of some of the applicants. Um, so you may want to either put that at the beginning. Um, if you feel like you have to do it at the end, I
068typically will will work with the board president to create a a statement and say this is what the public comments are for. It's not to make comments about the candidates themselves. That's what this form is for, to be of any other comments. Please feel free, but reserve your comments on the candidates to the form we're giving you. Let's double check. We need to check whether or not we can wave the public because we could possibly I mean depending on what the policies say we could possibly wave public participation. Only thing what if we just did the meeting before the interviews? It's like it's every meeting because I I've tried to clarify this already. So I think you have I may need a copy of your statement but then I also need to we I think
069wrote our own our public policy is our own or our public participation is our own. So, we need to clarify that, but I probably would like your statement. Um, and I would use it at the beginning also. Don't want is that if there's a candidate, I don't want the candidates in the room when there's public participation because if some somebody comes in and says, I hate so and so and this is why you should definitely not I mean, we can't control what they're going to say. I don't want them to be negatively impacted by whatever conversation is happening in the room. So if we have it, then we escort them after public participation kind of thing. So what we do is we I I'll escort the candidate in at the start of the interview. As
070soon as you're done, I'm escorting the candidate back out as well. So your point's well taken though. So once I've escorted the c the last candidate out if you have comments, then they won't be present. We you only do one public comments that we need to. We're going to d I'm going to double check the policy of whether we can wave it all together or whether we have to have it because it's I know you only have one. that they do. Dexter's policy is our own though. Like we did not take the standard. I'll double check. And so I am sure we have to do the first one to be perfectly honest. The question is do we have to do the second one? Yeah. So Melanie will check that. I would love your statement because
071I would love to use that even for the first one. Okay. Sure. But everybody's comments on that are pretty much aligned. Yeah. We all agree. We're going to do what we have to do. Thanks. All right. Good. So this is our second opportunity for public comment then at this meeting and seeing that no one is here because we do standardly offer to uh so we will move on and we can adjourn tonight. Oh one last thing I remember that it's in your folder. The one thing we didn't touch on and we don't need to review it now. There's kind of the dos and don'ts form here for interviews. Okay. Some of you may have lot of experience and don't need it but it's there. I just encourage you to read it and just be prepared.
072Yep. Thank you. Sure. Thank you. I appreciate you getting this all set up for us. Yep. This is great. Thank you. All right. We're formally adjourning kind of five.