001Right. All right. You ready everyone? Good evening. This meeting is a meeting of the board of education in public for the purpose of conducting the school district's business and it's not to be considered a public meeting day. There is time for public participation during the meeting as indicated agenda and upon superintendent the district shall make reasonable accommodation for a person with disabilities to be able to participate in the meeting. Excuse me. Call Mr. Mr. here. Here we have a motion and a second. Any discussion? All those in favor of approving the meeting for next please say I. I. Any opposed? Um approval of agenda. The board policy provides superintendent of schools shall prepare an agenda for all board meetings as president agenda as presented. Second. We have a motion and a second. Any favor of
002approving the agenda say I. I. Any opposed? At this time, we will begin our budget hearing. Um, and we are taking public comment only on the 2025 2026 budget at this time. Thinking that no one is here for public comment, we will move on. We do not have any school presentations. We will now open to public participation for many topic. Good evening. I think most of you know me. I'm Jim Carson. Um senior center. Um I uh I I want to just address you this evening. where it is. Um I I I'm here on behalf of the seniors in the board and actually the Dexter seniors communities. I want to take this opportunity to thank you for support and assistance in helping us um in finding the new home. um your dedication, your your willingness
003to step up once again will continue to make a significant difference in ensuring that our seniors have a safe and welcoming place to gather and continue to do their activities for many more years to come. We we truly appreciate want you to know that we truly appreciate the kindness and the community spirit that you have extended over the past 30 plus years. Your help has made a lasting impact and we are grateful for the partnership that you supporting us. I'm going to stay around for the meeting if you have any questions. Um Ann of Ecro, our um executive director planning to be here with me this evening, but she was called to the Dexter City Council. So I believe I won and she lost. I'm happy to be. Thank you very much. Thank you. Anyone
004else here? To our administrative and board update starting in your packet is the CF two-year report. I had an update on progress coming up in the next several months is pretty detailed. get a chance to see where they are in their work. Perfect. Well, I do not have any updates either and our student representatives are not here. So we will slide right over to items of education. We have a motion and a second to approve just want to hire resation and any discussion. All those in favor of approving the consent items, please say I. I. Any opposed? Moving on to action items. We have quite a few tonight. The first thing we're going to talk about is the 2024 2025 budget amendment. um that um everyone but I'm going to turn it over to Christie
005to give us a little that's true motion second no discussion So this is the standard process for Dexter. We don't do a full budget amendment at the end of the year. We assess where we think we're going to be at at functional level, right? We budget at the functional level with the monthly report at the functional level. This is just to ensure that we are in compliance with the required state budget process. So we um come to you with a request for an amendment. Um we're still going to be in line with our um existing budget, right? So there's no additional expenditure added here. uh I try to give you a detailed narrative of why we're making the change in the I appreciated the narrative. It's really So which one? I'm sorry. Is it for
006the 26x 29? Oh, for the food service line. So again, at the functional level, 26 is its own functional level and the only line item in that is food. So right now, uh there's really only about $40 left in available budget to use and we still have a couple of months of school board. So instead of going over and feeling really awful about that later, right, and getting a letter from the state, we're going to make this to ensure or make this shift to ensure that we are not over in the 26 functional in the specific fund. So, forgive me, but I'm Okay, moving on to the 2025 2026 tax levies. Um earlier this evening the board had a public hearing on the 2025 budget including the 2025 tax rate for all non homestead property
007that will be at 18 mill and the 2025 debt levy on all properties that will be at 8.5. These levies are described detail memo we got from Christie and upon recommendation of the finance committee tonight in December 2025 on all debt all property on debt on all properties. We have a motion and a second. Any discussion part of the annual process? If you look on the backification so that the way the capital on all property Um not all the right operations. Yes. So in the past proposal right? Yes. We are given our perocation but if we do not get 18 properties we get a reduction per it only affects It's really confusing. So, I am so happy that the cushion was passed because I can make it through my whole career. Never had to go
008for renewal. This is so hard to explain. What's your call? Mr. Arnold Iub 2026 budget adopted. Michigan law requires public schools to adopt their budget year. Um and 26 budget. We have a motion and a second. We work through our normal process. This year's state budgeting process a little different. Um it it's kind of a throwback to a decade ago and Sharon will remember those days. So um in recent years they've had both had the house and the senate budgets and the governor's budgets and it's more structured. This year they're very different and looking politically we're not going to handle budget state we need to adopt something. So working with the finance committee we adopted the per for pupil amount that was in the senate budget was $8. It's the it's the one right in
009the middle. Yeah. And we are proposing to use a enrollment number that we calculations. Um this year's budget when you look at the table every year this year's budget will be better than what it show significantly better but don't need to change anything at this time of the year. Next year's budget looks it includes the EA um wage changes. It includes what staff changes and the replacement cost. It does not include all the other groups for the most part. Um when we look through it's part of our process has always been we try to use the best information we have at this time and that we know that we won't know our student about November and we won't know our foundation allowance after we have to adopt the budget this year it's looking like we
010won't know that this maybe October so we have to pick based off the best information we have but also be honest with ourselves that we're we're already this whole budget exceed to have expense exceed pretty significantly. If for some reason state money, we're going to have to make some adjustments all that's been our process here. the spot 25 years. Been a long time. Sorry, I wasn't paying attention. I was reading the rest of getting ready for my part. It depends. There's um some districts that kind of play that back and forth all over. It causes a lot of unrest unnecessarily. What we've tried to do is say okay this is our program you wonder what's it cost to do it then we try to work through like this year we're 6 million spent over revenue
011in our budget 2.7 there's anticipated fun adjustment for when we look at this year that's just wrapping up we also have A lot of places budget they have staff and then have bad again. We budget what we can and know that we're never fully exact. Um and we have kind of some predictable numbers, some unpredictable. It's worked out. We went over with finance this morning the history um what we adopted in June, what we did in November and then what the variation was by variance by the end of the year pretty much consistently whatever we adopted better historically but decades the enment conservative or yeah it is fairly conservative. It didn't include any housing or things like that. Most part they did their same model. They they don't even regionalize their model. They kind of
012look at statewide. So they had they had five and then they were all we were Yeah, we had to select this this certain one for the qualification application. save the font. Yeah. So remember we had is that the same kind of um well yes except at one point Sharon and I ran our own model and we were actually more accurate but the pandemic we were within there were a couple years we were it wasn't pretty but it was we were we knew what it was. It was pure money. It was pure. Um, so we generally try to not like some districts to make their budget look better. We're just saying I think we're budget we're going we'll be so conservative probably. Yep. But an actual study that was performed based on our data and analysis
013provided to us to rely on. Yeah. Kind of went through that with finance. What are we doing? That's what we send in for the treasury. We used to we look at those first and then we had some years right after the pandemic we didn't have study so we'd have to kind of make up then we run before the pandemic but Sharon and I we'd run our model and then we compare and they were usually kind of ballpark then there was a point we'd say we're up where you used to budget up a 100 kids a year and then we budgeted down 50 25 or 50 years consistent. The author of the study that we're using the figure is local. So she seems to have a statewide organization. We spend a lot of time. I um
014I just have a question. This seemed very much in line with you know what we do here. I guess I'm just wondering finance committee if there was any point that was raised or that you guys talked about more get more money talk about that we're going to be about even maybe in that space the way that they do it this way versus school board superintend. to which ones we want to keep and sustain and which ones we say we use the money because it was probably some of them are $6,000 $30,000 for specific purp we numbers. One thing we did a lotion. Yeah. A lot of the money comes directly in us. It goes right back out. Yeah, that's right. Um yeah, we did we spent a lot of time on that 5% our bottom
015line that potentially you know they said they reimburse us cost to teachers and funded the money actually reimbursing us. So it's um as Senator Shelby but the Senate budget got a screen that we're hoping that that will stick but it needs to have decline. So, um, yes. So, yeah, we spent a lot of time on that. We spent a lot of time on the projections. We spent a lot of time about whether it's 2.6 real or not. And as Chris said, it most likely is not. I don't know whether it won't be that bad. And then going out forward, we just take existing and go forward without assuming a huge amount of variation. And so that's also pretty conservative. Minnesota saying that without you always want to build but we have been putting just so
016instead of 17% of the fund balance that line 33 We're hoping to be more questions. Hi is our CT resolution. On March 17th, 2025, the WB CTE director Ryan regarding current status of CT programming in Washington County. Materials he shared were included in the June 9th packet in the Scotts board at that meeting. WD is planning to put CT bill proposal on the November 4th, 2026 ballot in the evenings packet resolution support that proposal. Um here for action the board of education approve the attach resolution in support of a motion and a second. Any discussion discuss we really consider it's local districts because that's what Yes. I uh 5206 policies final approval. Um as a district nears completion of the transition to law policies from Leola completed many policies over the last year. In the
017process of cross-checking this work, uh we occasionally find errors and this evening um we have some motions to correct some minor errors. Um the board of education policies 5206 5206. have a motion and a second. Any discussion? Um, let's do Yeah, in commentary, I can see they were redlined and highlighted. It really just it kind of brought through the laws that substantial is more or less We're notate a bunch. We're going to try to do it a little bit more. All right. I education for holiday. We have a motion and a second. Any discussion? us to do that and there were no substance. I mean we have to work on so I I'll move the board of education approved the attached weeks agreement with the Dexter Senior Center effective June 23 that we have a
018motion and a second any discussion this has been a long road senior senator during the 90s So, we were here senior center make sure they had a home tried to pass the recreation bill in 2020. It went down flames. Um, but then we were given a gift from the federal and state government um to uh purchase a wellness center and we built the senior center. Sharon has been working on this years. um at least you can go into details but it's it's a $1 a year lease but there's lots of it's a evolution of what we used to have that makes more sense yeah so in essence it's for those of you who don't know me on shared I'm the senior project manager on the fun 27 multigenerational community center complex we are now wrapping
019up um and uh I have worked with um Jim Carson and the board of the senior center as well as the um subcommittee of the board um uh for the Dexter schools. We worked with our attorneys, they worked with their attorneys, worked with the insurance carriers um and put together um maybe a more detailed um um information in the lease than what we had had previously because there were questions that that come up about, well, who pays for this? We are in a complex with other buildings. Um, so we detailed all of that out and I heard the board, our board's direction loud and clear um, over this process and that is that um, this fund and the multi-generational community center complex will be self-supporting. Um, and so in this lease, it is a dollar
020a year because the building itself was paid for with federal funds. But from an operational standpoint, the senior center um the Dexter Active Aging Center will fully fund um all of their operations, including all of the utilities, any repairs that um need to happen on that building or within that building um and all of their daily operational expenses. they do have their own 501c3 so none of that runs through us anyway. Um but the um we do with the passage of the bond um there are dollars in there that bond is generally intended to be like a 10-year kind of thing. Um there are dollars in there should you know five, six, seven, eight 10 years down the road we need a water heater roof units or things like that. there are some bond dollars
021that will fund the infrastructure as as the landlord, the school, the landlord. Um so we do have those sorts of um dollars planned in um if they're needed and that would be completely at the discretion of the school board. Um but um uh the the the information about I know in the beginning there was kind of some discussion about well can the seniors buy out that building and we wanted to be very clear about this is a fally funded building. That whole complex is fedally funded. We have a separate set of um of um fixed assets for federal funding that is required to be maintained. Um that complex will be um inspected um regularly by um primarily the state um that gave us the 8 and a half million um all the way through 2030
022that it is continuing to be used for its intended purpose. So we take that federal funding way different seriously than just any other funding that we might have with bond and it's very different. So, um, worked with Christie. We we had to navigate how that really needed more. So, this is the, um, lease that you have in your packet that's been, um, approved, um, and recommended by the senior board, um, as well as the multigenerational or the, um, the subcommittee for the multigenerational and I wanted to address any questions that you guys might have. Look at that budget. And if you look at the budget financial report page 31 there is line 27 is right on the practice going forward transparent um definit it's gonna be so wonderful serve serve the purp. You do have
023to see my coat rack. It's 25 years of numbers, pent up creativity that is uh is there in a coat rack and a mantle. I'll remarked that we were on the tour and I saw it and I just left the tour and remark. It's only possible senior center. The furniture is in. It was covered with plastic. We sat on it today. I let them take the plastic off then put the plastic back. Has there been a recent since that's been you project increase? You want to answer it? Curious. Yeah, since we've been in the wellness building, we went from 360 members to just a little over 500. We're we're signing new people up every day. Um, again, wellness center members, people coming in. I guess wellness center is getting some membership. All the people looking
024at our center also. Definitely the more visibility seniors with the the size of the building and the expanded programming we're we're starting to pull people in from out of the area too like Ann Arbor more. We always had a few members from the the Ann Arbor seniors um uh Pittsfield Township because we're we're actually leveraged now to offer programming the other ones not the other. Do you have a limit? We've not put a limit on it. Well, it's a 10,000 square foot building. And you know, you recognize that not everyone that pays a membership uses it. And so, I don't think we'll limit it. We don't have to worry about that for a few years. Thank you so much for your work. Thank you, Mr. Carson for being here and representing your board. I think
025for me personally, it just feels really great to be able to vote on a lease that was recommended to us by your board by our subcommittee and just feel like everybody's Thank you for all that hard work. You know, I I will say also, you know, we're our goal is to have this be more of what it's senior center but a community center. Also, uh the Dexter Lions Club, they're going to call the de our our building their home. We worked in a great agreement with them. They're going to be meeting there. The Dexter the Rotary Club is going to be using our our building. We're I believe that the um the Dexter Forum meetings are going to be using our building. We're you know so this particular building is more of than just a
026senior center. It's it's more than an aging center. It's for the community. rent it, not subleasing. They're not subleasasing. People are going to be a rental asking if you're going to charge a rental. Yes. And or donations? No. Are we charging them a rental or donations? Donation only. No, we are not. This is a true community center. These are our community partners. They've always supported us and now we're going to give them a home. And you know what? They're just going to keep selling more Christmas trees. and you know the sheriff's office. And we've also were very careful about the um forprofit like not renting to for profit and having the city get all over us like happened with the wellness center. So we've had those conversations too. So, it's really for community and nonprofit.
027She's congratulations. All right, moving on to our Albert schoolboard and system. Um, we have an additional inspect on January 27th, 2025, the board of ed approved the purchase of one live video scoreboard display installation and contingency. Um, and due to the large size of the contingency, the district included the electrical work in that amount. But during installation that contractors ran into the bad soil crew was needed to come in or hold and do a bunch of extra work and it's additional expense and you're being asked for an additional $1,000 $200. Sure. Is it in uh they supposed to start today? We had issues when they drilled down 16. So $200 and the only reason we're over we had money in the contingency but we did the electrical but it fit within the contingency. All right,
028we'll see if we're good. We're have an extra wind. You can see the steel on the ground. They're overthinking. They're big. They're big. And then they have these big one. All right. Any other questions? Hi. Hi. Hi. Hi. Hi. Hi. Hi. Okay, moving on to our ID resource purchase. This evening's packet includes a request for resources for IV global politics. A new curriculum has been adopted for IV global politics. The current textbooks is requesting the purchase of Pearson's ID global politics textbook. The textbook used from Pearson and it offered an online suite of supporting materials for teaching materials available on as well without an additional electronic. We have a motion fairly straightforward. Let's go vote. Arnold. All right. Next up is the EAA tenative agreement. Our packet includes an executive summary and the Dexter administrator
029association tenative agreements that board by the motion and any discussion we've been negotiating with all the groups I don't know um we settled the And the board ratified the DEA tenative agreement for the financial this administrator. It clarifies assistant principal. We had high school um matches as similar with the healthcare changes with pack. We had we had weird thing. So it's we have a great group of administrators. This really represents valuing. Any questions? Let's do a little Next up is the DEA contract language tenative agreement. On May 19th, the board of ed approved tenative agreement regarding financials with DEA. Um and this evening's back in u board of education approve the attention second. We have a motion and acceptance discussion. Uh we broke the a little different. We've been meeting for a year. Um and
030the language wasn't quite ready but the finances were ready. So we brought the finances in one package which is in the end what everybody cares about anyways. But then what happens after everybody's happy with their finances then you got to live by. So we kept working on a language. So this actually represents several language changes to clean up some things to add some components like yeah there's things um it it's a lot of clean up and some changes. It also one thing that it's really important for school to operate is having staff members. So it is it's all the clubs. It's the student safety when they're helping make sure kids. It's all those little things that nobody gets rich off of but we have to compensate somehow. So we come up with a every year
031it seems like we're reviewing it. This helps clean up some of it. And then music we have to really complicate this. It also changes the percentage of this one or lots of changes. Adjustable. The language now fits what we do. That makes sense. That makes perfect. Oh, but I'll amend my motion to I don't know. That's why I ratify back with it. I will amend my motion to that. Look it up for next year. All right. Can we do a move? I moving on to discussion items. The first one is the superintendent search. I just wanted to give a quick update for where we are and if people have any feedback. I think I just want to keep it focused on process tonight. Um we are going to be meeting tomorrow night at 6 pm
032here to do a board workshop with the consultant that the board hired, John Sary. is our independent parties to come in and help us think through making sure that this process is open and dependent and all things that we want to help us choose the best meter for the district after Chris retires. Um, tomorrow night you guys should have received an email that tomorrow night we will be looking at timeline. Hopefully at the end of the night tomorrow we will have a timeline for our search. we will have sort of the profile of who we're looking for and that will be part of our job posting which will hopefully happen on that is the anticipated um have any questions or things that we should be addressing in addition to that tomorrow so that It is
033a very interesting process. I'm glad we have I'm very helpful and we talk and we text. It's good. So, okay. It's great. Well done. We will do the multipart section tomorrow then through the next steps. So we will move on to financial narratives. Um this evening's packet includes detailed financial summaries for the period ending May 30th, 2025. These periodic reports are prepared by department directors, building principles and business office staff provide timely and comprehensive information and they're discussion evening. Does anyone have any questions or things they wanted to ask um either Chris or Christie about anything that you've read? I'll say these are always very complete. I appreciate all the information that's provided. I appreciate the ongoing update to the grants list. Um I actually find it really handy to be able to just kind
034of roll down and see what's happening and the change over the years. I know it's thing but it actually is super helpful for it to say it while you're doing your budget or is it just another financial app absolutely and I have a lot of help with that in our office gathering the Obviously, department leaders, they review their own budget and submit their own narratives. We check it for packing information, right? We want to make sure that it always talks about the budget. Sometimes we have to pull a little bit more to get a little additional information to provide to you guys. Um, but there's I want to I just want to say that I think if anyone has questions about school funding that this should be this should just honestly go with any question
035that any community member ever has or from the like from the um business office or from school district because I think this explains everything that people want to know when you say it's complicated because this district is managing a ridiculous number of grants and the applying for and the managing and the tracking is an enormous amount of staff time that is taking away from time that be spent on other things away and to that point we're hearing groups mad about the house we're just dealing with heavy politics but some of the examples We've been decad 97J early student behavior intervention will be $7,136 we probably spent $2,000 of personnel time fill up paperwork for $7,000 which something we which then an extra layer of autograph right we have to take a lot of time to
036ensure that our grant is inignment right and then we have the Take a look at those. Yeah, there's a bunch of them. So, we're great. They're all good, but there's lots of different questions. We are now to our second period of publication. No one is ready to do that. Congratulations on seven. Title N was an I just wanted to congratulate our board for being very well represented at the town hall meeting that was held at DHS um last week. We had a significant number of Dexter um school board members there as well as Kelsey and Ann are members. Um, and our elected officials gave a shout out to all all the elected people in the room and it was it was a very respectful but very thoughtful um town hall stood up and asked a
037question, advocated on behalf of schools and I just thought it was really nice to see so many people there and I just appreciate her being engaged. All right. Um, information items. We have the multigenerational community center committee meeting minutes. We have nice job notes from March through May. We have our wellness policy assessment. Uh, and we have the CF2 report. So, lots of reading for everyone. We have no closed session tonight. So we happy intimidation.