May 24th, 2022 Meeting of the Hopkins School Board

001This meeting of the Hopkins School Board is called to order at 7 p.m. Our next agenda item is open agenda. This is the time when we typically take public comment from members of our community. There are two options for giving public comment before the school board. The first is to leave a voicemail, and that voicemail will be played during the public comment period. Or, of course, you can always join us in the boardroom, fill out a public comment card, and hand it to me before the meeting starts. There were no voicemails this evening, and we do not have anyone joining us in person. I did not receive a public comment card. So we will move on to our reports. We'll start with our student board representatives report and Oscar. So great to have you here

002tonight. I'll turn it over to you. Thank you, Chair Bouchard. You all don't need to worry. There's no long speech tonight on a systemic issue at the high school. It's just a few shorter, more uplifting updates. So most of the academic stuff for the year is finally starting to settle down. AP tests have already happened. Most finals have already happened. So most classes are really winding down. But there is still plenty of... non-academic things happening at the high school right now. I'd first like to highlight something that's actually happening as we speak right now at the high school, which is Culture Night, which is, I would have loved to go, but I'm here. And there are students from all sorts of different cultures at the high school sharing performances, dances, foods, all sorts of things.

003So that should be really exciting, and I'm excited to hear about it after. We also had our presidential election for student council to elect our two presidents for next year. And it was today we found out the results actually, and it is going to be myself and Abhinav Kumar. So that should be fun. Thank you. And this week is also quite busy with the lead up to prom. This week is spirit week, so we've got dress-up days every day. Today was tropical day. Tomorrow is everything but a backpack day part two because it was such a hit the first time. We have a pep fest on Friday, the last pep fest of the year. And, of course, prom itself is on Saturday. I'd also like to give a quick update on the mental health stuff

004that I was talking about last time. I'd like to thank Dr. Mary Perry-Reed for setting up that group. And we did have an initial meeting to talk about how we're gonna set this up. And I think that it should be happening soon, I hope. And because this is my last report of the year, in all likelihood, I would like to quickly address any students that might be watching. I don't really know where to look. But if you're a student watching right now and you are thinking about maybe applying for this position, you absolutely should do it. I did not really know what I was getting into when I applied to this. I thought it looked like a cool opportunity. But fast forward to now, I am working to make mental health more accessible to students

005at the high school. We no longer are going to have school on the holidays of religious minorities. This is a position where you really can make change happen. And I'd also like to thank every member of this board and our superintendent for truly listening to our student board representatives and actually taking action on what we have to say. And I'm really looking forward to working with you all over this next year. That's all. Thank you. Thank you, Oscar. We're so privileged to have you at the table with us. And your work over this past year has been so impactful and can't wait to continue it alongside you. For folks who were not tuning in at the last meeting when you did talk about student mental health, could you explain a little bit more about this

006group that's recently formed? Yeah, so it's me and I believe other students are beginning to be consulted as well. And it's essentially a group of all the people who are involved in... providing support to students at the high school. We have some counselors and then at other buildings, I believe too, there's a whole list of titles. All those people who are involved in providing counseling, psychological support, social support, all of those people are involved. And the goal is really, for those who didn't hear last time, the goal is really to just make our resources more accessible to students and make it clearer. what we have available. Excellent. Such important work. Thank you. Any other comments or questions for Oscar? I have one question. Absolutely. Sure. What is everything but a backpack day? What does that

007involve? It is... Truthfully, it is one of my favorite days. It does possibly warrant a part two. It's exactly what it sounds like. Students can come to school carrying their books and laptop and whatever else in anything but a backpack. So, for example, last time we did this, I came to school with a full baby stroller, and I had my books piled up in the stroller. It was quite difficult on the stairs, but other than that, it was pretty fun. And we had shopping carts. Oh, yeah. dog and kitty carriers all kinds of things. We had one student bring a fan. A fan. He stuck the book in the fan and just carried it around all day. People get pretty into anything but a backpack. Thank you. Thank you. Well, let's, I just want to

008double check in the Google Meet, make sure there are no other student board reps with us tonight. I didn't see any names of student board reps. I see names in there. Great. Thank you so much. And we will move to our superintendent's report with Dr. Mary Perry-Reed. Well, thank you, Chair Bouchard, and good evening to board members and our student rep and colleagues in the audience, as well as community members who might be listening in. Thanks, Mr. Warner, for working on that live stream fix during the workshop. We appreciate it. So right before we started the board meeting. This evening we were all checking in with the national news, and I personally find it hard to begin with the Hopkins report when there is extreme tragedy happening in our national and international environments. Regarding the

009targeted killing of fellow citizens who happen to be of African descent in Buffalo. I want to just have us find a space to think about our thoughts and send a prayer. I drafted a personal reflection to help staff understand that when it comes to moving toward racial equity, we must be biased toward action. And a few staff shared that the message helped increase their racial lens, which is work that we all need to engage in so that we can have and demonstrate empathy during these situations, but not just empathy, really think about what we can do and do differently. Regarding what we are now hearing about an elementary school shooting in Texas, which is unimaginable, even if there are no casualties, it's impossible to understand. the evil and the mental sickness that is influencing people's

010actions. So I propose that we take a very brief moment of silence to sympathize with the affected families and staff in Texas. Well, thank you for doing that, and I'm hoping that our teachers and principals will find the strength to support students tomorrow who I am. confident will arrive at school, some with fear or feeling great confusion, being really at a loss for how to contemplate this world that we all live in. So we'll be checking in with our leaders tomorrow to make sure that they're offering teachers the right support. And I am very thankful for our teachers who I know work. very, very hard emotionally and cognitively to find the right words and facilitated activities to help students grapple during these times. So now I think we can move on to the report and

011You know on a far far lighter note nobody's counting but we do only have seven days of school left and This time is very full of retirement celebrations and staff gatherings at people's homes and even local breweries students are preparing for summer activities and of course our seniors are looking forward to heading to mariuchi next thursday for 2022 commencement services which will begin at noon thursday june 2nd on this slide here you'll see A photo of Alice Smith second graders who went to Gibbs Farms to learn what life was like in the 1800s. We do have several of our elementary schools who send students to Gibbs Farms located in West St. Paul, and that's one of the favorite field trips amongst our Hopkins students. In the middle picture, you see our Meadowbrook. Principal Natalie Sawatzky

012who completed a 10k during student lunch Which was a treat for students if the school surpassed its $10,000 fundraising goal So kudos to Natalie for a sheet, you know Natalie principal sawatzky runs every day And I think she runs between, I don't know, three and, Nick, do you know how far Natalie runs every day? Isn't it between like three and seven miles every single day? Yeah, she's devoted. So it probably took her like 10 minutes to run that 10K. And then on the far right, you'll see ninth graders at North who are demonstrating their learning at the school-wide IB community event that we hold every year for freshmen. Next, I'd like to... Thank the Hmong Asian Club for really for convening and offering a space for our Hmong students. This was a picture of some

013of the students after they held a fundraiser at North Junior High. Staff were able to purchase coffee, donuts, and wontons. And special shout out to Pa Nu Xiong, our district's Hmong liaison, who... who does a great deal to mentor our Hmong students, work with Hmong families, and ensure that our students' culture is honored and respected. So that's the Hmong Asian Club. Back in, now I know we're revisiting this, but we didn't have this photo and I wanted to share it not only with our board members, but our community. Back in January 2022, we were notified that the Hopkins School District and our school board was winning the Silver Magna Award. And this is an award given by the National... School Board Association and so in that photo you see director Heartland and treasurer Adams who

014traveled to the national Conference and accepted the war the award on our behalf And I mentioned earlier during the workshop when we were trying to figure out how we might build the knowledge within our community around Minnesota school finance, we have four incredible high school students, Sonia, Chloe, Zoe, and George, who represented Minnesota at the personal finance national competition. There were 87 Minnesota teams. that competed to be the team to represent Minnesota and our students were recognized in the top 24. So that's a great accomplishment for that group. On May 9, professional athletes surprised our high schoolers with a visit during Pep Fest. Did you have fun at that, Oscar? It was insane. It was insane, okay. So the Gronkowski brothers challenged our girls basketball players to a three-point shootout. And what we hear is

015that the Gronkowskis... played valiantly, but in the end, they were no match for our Hopkins Royals. And then also on behalf of their foundation, the brothers donated $15,000 to support girls' athletics programs here in Hopkins. We're very thankful for their visit and also for their generous donation. Also wanted to share that last week we had a phenomenal inaugural event here in Hopkins titled the Black Male Summit organized by our Gatewood principal, Dr. Nolan, our IDL literacy specialist, Kenan Jones. coordinator of diversity, equity and inclusion, Dr. Brown, and our director of community education, Alex Fisher. So these four gentlemen spent many months organizing this Black Male Summit. 73 black male students from Hopkins and also surrounding districts attended and we heard that it was very powerful and really the purpose of this event is to create

016a sense of community for black boys of all ages as well as empower our black male students to to see themselves as scholars and to really recognize the gifts and the the power they have to change their personal environments and hopefully change the world. So our coordinators are looking forward to having the Black Male Summit be an annual experience. And then I will conclude with a focus on a system goal, and I'd like to share with our board, and you'll hear more in the August school board retreat. But with IDL's guidance, we are building a professional development framework that will also offer a scope and sequence for adult learning for school year 22-23. So we really want to be thoughtful about identifying the topics around personalized concept and inquiry-based learning, training adults for change, anti-racist

017behaviors and pedagogies, as well as wellness and restorative practices. These are all of the things that we as adults need to know and be able to do well in order to have our leadership actions and instructional pedagogies be aligned with our system goals and in order to be racially Equitable and racially just in our in our focus and our work here in Hopkins. So we're I really appreciate the direction of our director of IDL and Ertl as We build out that framework that will offer information to all of the adults in our system what what learning will look like for the school year and With that I'll take questions if if board members have any Thank you, Dr. Mary Perry-Reed. Any questions or comments from my board colleagues? Thank you for leading us through a

018moment of silence at the beginning so we can recognize the weight of these tragedies and also for the joyful updates from Hopkins. We need to be able to hold all of it at the same time. With that, I would look for a motion to approve the agenda. So moved. I have a motion. Is there a second? Second. I have a motion and a second to approve the agenda. Any discussion? Seeing none, all in favor, please say aye. Aye. All opposed, nay. Motion carries. Next, I would look for a motion to approve the consent calendar. Chair Bouchard? Yes. Before we approve the consent calendar, I wanted to draw to every board member's attention that there was a slight modification to the temporary modification of graduation requirements. This change came directly from our staff working with our

019students toward graduation, and it is to give everyone involved some flexibility. The prior resolution read that, I'm getting down to it, sorry, about the elective requirements. And an addition was made that says students can request the elective and additional course requirement waiver. We heard from counselors that they needed that flexibility in order to work directly with students. So I just wanted everyone to know that when you're approving the consent calendar, you are approving that additional wording in the resolution. Thank you for that clarification. So with that, I would look for a motion to approve the consent calendar. So moved. I have a motion. Is there a second? Second. I have a motion and a second to approve the consent calendar. Any further discussion? Seeing none, all in favor, please say aye. Aye. All opposed, nay.

020Motion carries. Next, we'll move to our treasurer's report with Treasurer Adams. Thank you, Chair Bouchard. We're 83% through the school year as of April 30th, and expenses are at 75% of budget. So we're running ahead of, or we're doing well on budget. Let's put it like that. It usually ends up catching up with us in June and July. For now, we're doing well. Expenses of note this time, $106,000 for regular bus transportation for the first two weeks of April. We spent $500 for an author visit to a third grade class, not sure which school, but that was paid for with an HEF grant, so thanks to the Hopkins Education Foundation for that. We paid $109,000 for District 287 services for May. We continue to hand out numerous refunds for purchase lunches that were not... consumed

021due to COVID-19 because all lunches were free during the pandemic and continue to be. We paid $38,500 for parking lot improvements at Meadowbrook, which I have not seen, but I need to go over and visit. Nearly $5,800 for the robotics team bus to and from the national competition in Houston. and It was I'm sure a big thrill for them to be able to attend those national that national event $1,100 for a mariachi band I don't know what school it was but I suspect it had something to do with Cinco de Mayo, so I wish I could have heard him and Just as evidence of our ongoing commitment to nutrition, $16,352 for milk for the month of April. So with that, I move that we approve total disbursements in the amount of $2,442,289.19. for the period

022May 4, 2022 through May 17, 2022. I have a motion. Is there a second? Second. I have a motion and a second to approve the Treasurer's Report. Any discussion? Seeing none, all in favor, please say aye. Aye. All opposed, nay. Motion carries. Thank you, Treasurer Adams. Certainly. We'll move into new business. I'd like to welcome Director Fisher and Director Chauvin to the table. As they are joining us, I'll turn it over to Dr. Mary Perry-Reed. Thank you, Chair Bouchard. Our Community Education Department offers an extremely... wide array of programming including early childhood, youth and adult enrichment, community engagement, adult basic education, interpreter and translations, and facility use. And under Director Fischer's leadership, community education also engaged in Vision 2031 aligned strategic mapping to plan out. how community education might transform its services and programming over

023the next 10 years. So thankful to you, Director Fischer, for that leadership, and welcome to the table, Sarah Chauvin, who is our Director of Early Childhood, and the two of them will give us an update on community education. Thank you, Dr. Mary Perry-Reed. hi chair bouchard hello respective board members hello community members i'm excited to talk today about community education and the process we've gone through this year to more closely align with vision 2031. community education is at its core lifelong learning and enrichment and as you think of community education that's what i hope you remember elise so Community education improves schools and communities by providing quality programs. That's really the purpose of community education, and we connect to learners of all ages, from infants to people who are well into their 80s and 90s.

024We have something for everyone of all ages and all abilities. And as Dr. Mary Puri-Reed said earlier, community education consists of five main departments. We have preschool and ECFE, and these are approximate numbers of staff people, but I put them up there just to give you a sense of kind of the size of each program and to just kind of give you a better idea of what that looks like. But there's approximately 45 staff. preschool and ECFE. Our before and after school care program that's kids and company we have around 60 staff people. Our youth and adult enrichment programs, we have about 220 instructors in a year. So that can be anyone from some of the vendors we work with to teachers who are K-12 or E-12 teachers that teach enrichment programs in their free

025time, or it could be community members that want to teach a community ed class. And so that's who teaches youth and adult enrichment classes. Our adult academic and career readiness staff, that's adult options and education, our adult basic education. We have about 25 staff people spread out between three school districts, Minnetonka, St. Louis Park, and Hopkins. And community use of district facilities, that's our field rental and our building rental, our conference rooms. We also... We also have staff that work in that department and there are about 30 staff people there So this year was a really exciting year for us. We really underwent a lot of Planning together a lot of meeting time together a lot of thinking about how can we more closely align community education with vision 2031 I think you know when

026you think of community education it is partnership focused. It is community-based it is You know, it's... outside of the classroom, outside of the walls of the classroom. So in some ways, it already kind of comes packaged as Vision 2031 Aligned. But there was a lot of internal work that we needed to do, and we did do this year. So I'm excited to share with you some of that work that we did. We worked with a consulting agency called Sherry Essin Consulting, and Sherry Essin was phenomenal, and she really helped us through this process. So some of the work we did as departments, and each the way it worked is each department went through this work so facilities use early childhood school-aged care each department participated in these activities as well as kind of an overall

027community education activity as well so everyone did the following work we did swat analysis stakeholder analyses, elevator speeches where we learned to talk about Vision 2031 in 30 seconds so we kind of built our vocabulary around it. We participated using the lab operating system to really try to tackle some of those issues that haven't gone away that are just kind of built into the system. We looked at our department values and mission. We thought about where we wanted to be in 10 years. We each created three-year pictures and one-year plans, and we came up with quarterly plans that will help us to achieve our one-year plan. We've devised success indicators, looked at our marketing strategies, and we've come up with some of those issues that we know we'll need to tackle eventually. Can I ask

028quickly, what are SWOT analyses? I'm glad you asked. I'm sorry. So SWOT analyses are strengths, weaknesses, opportunities, and threats. So you look at an area and you figure out those four, you know, what are the strengths, weaknesses, opportunities, and threats that you should be aware of in each of those areas. Thank you. I wanted to highlight for you some of our key partnerships this year. I'll talk about the... the partnerships that are bolded there. Although what I've done is outlined kind of what I see as the, really the key people that we partner with that really help community education run smoothly and partner with all of our schools to help us be better. The first one is Alice Smith Elementary, which I'll talk about a little bit later on when I talk about enrichment, but

029Principal Navidad and Community Education partnered well this year to test out a new enrichment model that was really focused on the parents and the students at Alice Smith. And I'll tell you a little more about that later, but it went extremely well. The Cerisee-Walburn Foundation. awarded us a grant of $99,500 this year. And that money went to support our Royal Connections program. And they were generous enough to let us roll that money over to next year too because of the pandemic we had to shut down for a couple months and so they generously allowed us to use the same funding next year. We partnered with the Hennepin County Diversity, Equity and Inclusion Department to help us reimagine our SCIP skip council skip as schools and community and partnerships so we have lots of partners in

030our community who come together to kind of give updates and highlights about things going on in their organizations and so i'm working with director contreras and holly magdans to kind of redefine skip and think about how we want to run that council going forward. And so the Hennepin County Diversity and Equity, Diversity, Equity and Inclusion Department has been really helpful to help us think about how we want to align ourselves and structure ourselves. The National Black MBA Association, Twin Cities chapter has been really generous and phenomenal in sponsoring some of our events. They sponsored our Diversity, Equity and Inclusion. Mixer, we had like an event earlier in the fall and they helped to sponsor that. And then when we had our Black Males Summit last week, they were also one of the sponsors that paid

031for transportation and food. So they've been just a really strong partner of ours. And Wayzata Community Education will be joining Adult Options next year. They'll be joining our consortium and so we're excited about that new partnership as well. Next slide. Community engagement this year has taken on a lot of forms. We do virtual family engagement meetings that many of you have been a part of. We did a free parks program earlier in the year. Again, skip is a way we engage community members. We have community celebrations. We conducted a community needs analysis that really engaged many of our community members this year. We went door to door knocking. We sent out QR codes. We went to ESL classrooms, so we tried to engage as many people as possible. The Hopkins Royal Parent Academy is a

032grant that we received from HEF that will be a partnership with Gatewood Elementary and Alice Smith, where we work with parents to kind of help them navigate the K-12 schools or the E-12 school system. But this grant will allow us to work with parents, have food, have meetings, and a curriculum in three different languages, in English, Somali, and Spanish. We had intended to do that this year, but because of the pandemic, it spiked right when we were gonna run the program. So that program will run in the fall of next school year. And Royal Connections, which employs high school students to take part in community events. So as Director Chapenduka mentioned earlier, the community ed financial picture is looking strong. It's doing much better than before, so I'll highlight a few areas. You know, community

033education fund, fund four, is split out into restricted funds. There's the general community ed fund, which when revenue comes in from programs like Kids and Company, or from facilities rentals, that money goes into the general community ed fund. And it's not as restricted as the other fund areas, which are ECFE, school readiness, adult basic ed, and preschool screening. So you can see last year we lost $162,603 in our general community ed fund. But this year we are expected to... have a revenue over expense of 230 505 dollars next year that projects um we're hoping to bring in revenue of closer to 929 553 dollars in the general community ed fund and as you go down the list um you can see you can see um the other funds and kind of how they project out

034to be I'd like to point out our preschool screening fund right now, which is always a struggle because there are so many needs, and especially because of COVID, we weren't able to screen all the families that needed to be screened for preschool. So this year, there was kind of like a bottleneck where we had to really get to all the families. And so there's a bit of a shortfall there. But that's the beauty of the general ed. The general community ed fund is it can cover those types of losses. So total revenue over expense this year, including all of the funds, we're hoping to have $405,543 in the positive. And next year, that would project out to $925,459. So if you look at our fund balance, right now at the end of this year, we're

035projecting a fund balance of $1,339,323. And next year, at the end of next year, we would project a fund balance of $2,267,373. Alex, Chair Bouchard, if I may. Of course. What accounts for the big jump in general community and revenue that you're projecting? A couple of things. One is we've really kind of restructured our leadership, how the people that kind of run the administration and community, we've restructured that a bit. And so we're trying to be much more efficient with kind of... The amount of staff we have When people retire we look at if can we combine positions and so we've combined in a number of positions just to give you an example we used to have a kids and company accountant and clerical person and this Interpreter scheduler. Those are three different positions and

036this year we're having one person do all three of those things So we're just trying to combine areas And we're looking more critically at some of the programming we're running and we've had to cut back on some of the field trips that we used to do in kids and company that were actually quite expensive. We've had to scale back on that. So those are some of the little things that kind of add up to a lot in the end. So it's not that you're seeing a whole... bunch of more participation is that you're you're keeping a better eye on the expenses that i agree with that yeah okay all right thank you okay so um goals and success metrics um this is thinking ahead to next year so we want to increase staff capacity to

037use and understand data i think traditionally community ed has been Lazy fare with data and it's one of the most important things we can do You know in community ed is to use data. We have a really great data What is Carly's position? Data analyst. Data analyst. And so we're just really fortunate to have the data analyst and use her to help us use data to our advantage. We want to partner to build world-class workforce and development program. Working with the cities of Minnetonka, Hopkins, and Golden Valley, we hope to really build a nice workforce development program. We want to provide individualized enrichment choices to scholars and families with local instructors at home school buildings, so that's a difference. In the past, we didn't really partner with our schools to provide targeted marketing to those

038school buildings. We just kind of blasted out enrichment to everybody, and if you wanted to sign up, you kind of have to know where to go and how to find it. One of our goals is to really partner more with each individual school to help. reach families where they are. We want to build local loyalty and become a community destination. We used to rely heavily on vendors. Vendors are kind of like this packaged program that you contract with and they'll run your enrichment for you. One of the things we're really trying to do differently is find just people in our community and teachers in our schools that want to run enrichment programs and work with them. So that's more economical and it's also more individualized because they know students better and they can offer a

039more tailored program to the students that they know. and increase registrations for anti-racist youth and adult enrichment classes. We really want to focus on anti-racist curriculum and increase our programming and registrations in that area as well. So I'm happy to hand it over now to Assistant Director Chauvin, who will talk a little more about Hopkins Preschool. Good evening to everyone. Dr. Mary Perry-Reed, I just want to say thank you for that moment of silence to acknowledge the unfathomable experiences that are happening across our nation, and I appreciate the time that you've taken to do that. Chair Bouchard and all members of the board, I'm happy to be here tonight. I'm here to talk a little bit about early childhood. It's thrilling to be able to tell you the things that are happening in our department.

040Just a few months ago, I was here talking about our new structure for preschool, where we are taking the half-day preschool program. and the full day preschool program and merging them into one beginning with fall 2022. When I was last here, I gave it last year with this presentation, I gave an overview. We are taking all the funding that's available, incorporating childcare assistance program, which is CCAP. Think Small, which is a Hennepin County assistance program, and all the funding that comes through MDE for preschool. We're trying to braid those funding streams together so families have access to the number of hours of care that they would like in the location. We can then... form a financial support to make sure they get what they're looking for, that high-quality preschool experience with the care and education

041through the course of the day that they need. When I was last year talking about it, we had just started registration. I'm so happy to report that registration is going really well. We've got families very interested. We're seeing that we've laid out information in a more clear way. and we feel like it's as successful as a first year program can be. We're excited to start it in fall. Another thing I'd like to talk about is, oh sure, I'll take a quick glass of water, sorry about that. I'd like to talk a little bit about how we're focusing on the core values of vigilant equity and authentic inclusivity in early childhood, is that better? We have just wrapped up a pilot in December focused on anti-racism and authentic inclusivity in early childhood. We had a cohort

042of 15 staff members across all early childhood programs really interested in beginning. learning, reflection, and support of each other as we explored racial inequities, systemic racism that happened in our own American school system, and really dive deep into what's happening in early childhood. We spent a good amount of time reflecting and learning about bias. And at the end of the year-long pilot, we focused on action and change. So using what we knew, and what we saw as issues in our own programs and roles. We focused on creating a change that we knew we would be impactful in classrooms or programs. At the end of the, at December, when we had our success meeting and we talked about all the different projects that were going on, we realized that we wanted to make sure we could

043keep this going. So a small core group across programs are working together to create another year-long program that will begin next year. Another cohort of staff will focus on learning through a micro-credential course. And I need to make sure I thank the Hopkins Education Foundation as they are supporting this program with classroom materials that are culturally relevant and welcoming for all of our students. I can talk about the partnerships that we have in early childhood. We've partnered with Relate Counseling this year. We're focusing on in-classroom strategies, coaching teachers on wellness. strategies, and environmental changes for students. We knew that this year we were going to need to focus on social-emotional learning in a very deep way, even more so than we normally would in early childhood. So this relate counselor is able to come into

044classrooms, talk about situations and scenarios, and work directly with the teacher so that that classroom environment becomes the space to support and create a secure space for students. We're also focusing on a partnership with St. David's, which special services actually is taking the lead on, but it's happening at Harley. We'll have one of the few autism day treatment centers partnered with school support as a full day program for students. So students will come to our educational support system for half a day and then within the same building do day treatment for St. David's, which provides a full day program. for students, something that families often ask for, and it's very difficult to find. And as ever, I do apologize for my voice. I don't know why this happens, but I really feel like it's allergies.

045It just goes crazy, so I'm gonna make it. You're doing great. Thank you. No need to apologize. I'll get through it. I wanna talk about the way that we've kept working to integrate E through 12 plus, and we're using the graduate traits in order to do that. We want our preschool students to really know and understand that as they walk into this classroom, they're laying a foundation for their graduation day. So we're taking the graduation traits and we're asking teachers to, during conference time, have a conversation with parents about which of those graduate traits they're already seeing in each and every student. This is a strengths-based conversation with parents and it's a really... valuable use of even conference time because what we've learned from teachers who have done this as a pilot this year, parents

046are saying, oh yeah, I see this at home too. And we're creating a bridge on the strengths that are shared across those two spaces. We'll also be taking these narratives and sharing them with the kindergarten teachers during kindergarten transition so there's a full understanding of what strengths and gifts we're seeing in each student as they transition from preschool to kindergarten. I just want to say thank you for your patience with me. I really do sometimes have to push myself through this. And again, I think it's just the allergies. They just catch me by the end of the day. But I am extraordinarily excited to tell you about early childhood, and I welcome any questions. And again, thanks for your patience. Thank you. As you mentioned, you were with us earlier this year and shared some

047of that preliminary work that had been done to create a more equitable and holistic early childhood experience for our community. And it's so exciting to see that we're at this point now. Of course, if we had a legislature that fully funded early childhood for every child in the state of Minnesota, we would not need to spend hundreds of hours figuring out how to braid together funding streams. And the fact that your team has done this work over the past year is really phenomenal. I'm hearing great feedback from community members, some of whom have moved into the district to be able to access. early childhood and of course, you know, keeping their kids in the district throughout their educational journey. So I'm so thrilled to have these opportunities and I understand vocal fatigue and allergies. And

048so thank you and your enthusiasm comes through and so happy that you were able to be here tonight. Thank you. Chair Bouchard, I just want to make a quick mention that Sarah has also done a great job implementing the recommendations that came from that fall 2018 strategic task force because one of those huge recommendations was to figure out how to blend programming and make and build a streamlined process for parents so their kiddos could experience a What do you call it a uniform program versus so many confusing options? So you've done a really great job following those recommendations. Thank you So my colleagues are not here with me, but they did ask that I quickly go through some of the highlights of their program. So if you'll bear with me quickly, I'd like to just

049kind of go through some of these slides and share some of the highlights with you. Kids and Company, under the leadership of Jaleza Smith-Breedlove, is really doing phenomenal things. She's taken her staff and kind of unified and brought them together in a very exciting way. They've looked at some values that they're focused on, community, curiosity, excellence, equity and love. And they... have some improvements ready for next year, including a tiered contract system so that families will be able to choose really how much they want to pay based on the time they pick up their child. We'll be integrating youth enrichment more and using Kids & Company staff to help us develop that program. And there'll be new partnerships there also. If you're interested in the numbers, this school year so far we have 650 students

050enrolled and this summer, summer 2022, we'll have 473 students enrolled and 56 staff members working. And then youth enrichment, I mentioned the Royal Connections program. There's 40 instructors hired, trained, and they're serving E12 youth through tutoring, teacher assistant, and district events. And there's been a total of 89 assignments filled so far. Camp Royal, we have almost 1,800 registrations up to this point. And then you'll see underneath there it says targeted services at Camp Royal. Targeted services programming is combined with Camp Royal, so there are some students who are there for targeted services and there are some students who are there just for Camp Royal. They were not referred to Camp Royal, to targeted services, but they're all together. And for targeted services so far we have 2,764 registrations, which equals... about 358 students and 167

051licensed teachers who will lead the camps that al smith enrichment that was the the partnership we had with principal navidad this year we had 145 registrations with scholarships and an improved instructor recruitment system so really exciting next year we're going to be doing that more with the other schools as well Adult enrichment, 778 unique adult registrations. In 2021, and this year, that number has increased because COVID is no longer as much of a threat as it was last year. So we have 952 unique users. That amounts to 2,386 adult registrations. Pickleball, as you may know, is huge. We have a huge following that play daily downstairs. offerings at Hopkins Center for the Arts and so that partnership is just as very strong and we're going to continue to work with Hopkins Center for the Arts.

052They have beautiful facilities and classrooms so we'll be offering more classes at Hopkins Center for the Arts next year and this year we we did a series of classes about raising racially conscious kids and that's a perfect example of the type of programming we want to continue going on into the future. Adult options and education. Chelsea's not here, but as a quick reminder, adult options is English classes, GED, college and career prep, career training, computer skills, and civics and citizenship. They have many different class models, hybrid, high flex, online, and in person. So far this year, they have 717 learners from 64 countries who speak 40 different languages. Their career pathway classes are focused on healthcare and education. So some examples of those classes are medical terminology class, intro to healthcare careers, jobs in schools,

053and a para pro class. And that para pro class is kind of an exciting partnership that we have with HR in Hopkins. We offer, as I mentioned, the para professional prep class, which you can take. We do testing and interview and placement here. And if you take the Pear Pro class through Adult Options and you end up getting hired through Hopkins, then you get the cost of the class reimbursed. And then we do some on-site for employers, too. So we have a partnership with Johnny Pops, the Popsicles, and also Park Nicolet, where we offer classes in their buildings where we teach their employees English. And as I mentioned, Wayzata Public Schools will be joining the Adult Options in Education Consortium next year, so we're excited to have them join the consortium. District facility use is

054up this year. We have the highest usage hours since 2016. We sent out surveys and we had a 97% customer satisfaction feedback, and we have had the highest revenue total since 2016. So that's all we have. I really appreciate your listening and your patience. It's always fun for us to be able to present to you. Thank you. Well, thank you so much for all the exciting updates. It certainly has been a busy year in community ed and wondering if my board colleagues have any comments or questions. Sure, Bouchard. Yes. Just a quick question. This is one of my favorite times learning about community ed. And so just thank you for the time. Thank you for all the work you're doing for our community. I know often when I'm speaking to people in the community, they

055think, they say, I don't have a kid in school. And I say, well, you could be in school, community ed. It's a really vital service. It keeps so many of us connected to learning and growing and each other. So just very thankful. Thanks. Thank you so much. Chair Bouchard. Yes. In the board packet, you included a written report, and you referenced a survey that was done by Morris Leatherman, I think, several years ago. And I remember hearing the outcome of that survey, and it's just really impressive how supportive people who take advantage of community education are. are very supportive of the schools. And that's been, I think, our strength for years. They vote overwhelmingly positively for referenda that we might have. So community ed, besides fostering personal growth, does provide some great opportunities for the

056school district in return. So keep doing the good job. wholeheartedly agree. Thank you. Chair Bouchard? Yes. It's amazing how much has changed in the two years that I've been on the board. And I was so glad to see the numbers in Kids & Co. And I know that that was a struggle throughout the pandemic. And I'm a little sad that my kids aren't kids in co-age anymore. But I'm so glad to see the health of that program. And as also a Hopkins preschool family that went through that, like I just look at those numbers and I feel like so excited to see the new programs that are coming out. I mean, we loved Stepping Stones, but to see that combining and having it be one Hopkins preschool now, I just think about. the things that

057are changing to make these programs suit our families. And I love that we're taking, you know, an anti-racist and equitable approach, even in those preschool years. I just, I just think it's so great. I'm a little bit sad that like my kids are too old to be in kids in Konao. But thank you guys. We will be partnering with the Royal connections program so as we are Recruiting high school students to come into our preschool classes you can kind of keep that in the back of your mind There's always a way to re-enter into early childhood. We'd love to have them. That's amazing. Thank you Wonderful. Well, thank you so much for joining us this evening. The board does not need to take action on this report. This was just a delightful update and an

058opportunity for us to learn about what's happening in community ed. And thank you for your continued efforts to move us closer to Vision 2031. Thank you. Thank you. And please pass the thanks on to your team. Thank you. Thank you. We'll move on to our next new business item, which is our long-term facilities maintenance update. We'd like to invite the team up to the table. And while they are joining us, I'll turn it over to Dr. Mary Perry-Reed. Thank you chair Bouchard, so we do have a larger team approaching the board table to help us better understand our long facilities maintenance plan and As you know our district with help from the business Services office is required to update the long-term facilities maintenance plan which we Usually refer to as LTFM and we update this

059plan annually. So director Chapman Duke are director of business services along with Kevin Newman supervisor of business Business buildings and grounds which is in the business office and we also have our partners from Ehlers and site logic so we'll allow our Colleagues and friends to introduce themselves and thank you for your report this evening Thank you, Dr. Miripirid. Again, good evening, Chair Bouchard. Good evening, respective board members. So what we have here is an update as the superintendent mentioned, that we are required to actually have an annual plan which will file with Minnesota Department of Education, the Commission of Education. And what we have here today is a presentation of our 10-year plan with the hope that the board will actually approve the resolution at our June 7 meeting together with our intermediate District 287

060long-term facility management plan. With me, I have Mr. Kevin Newman, our supervisor of buildings and grounds, who will introduce our friends and partners from Ellis and SiteLogic, and then we'll go into the presentation, and the board can ask some questions after the presentation. To you, Kevin. Thank you. Greetings, Board. To my right is Shelby McQuay. She is a public finance advisor from Ehlers. She's also a managing director for the firm. Good evening. And then to my left is Jake Berg. He is senior program executive for SightLogic, who helps administer our LTFM program. Thank you, Jake. Good evening, Bart. Welcome. Okay, let's see. I'll actually give Jake the... Mike, and you can go ahead and take us through the 10-year plan. And after that, Shelby will take over and give us some pointers on our debt

061structure. Thank you. On behalf of SiteLogic, I just want to thank you all for the opportunity to continue to serve as your long-term facilities maintenance planning partner. It's a privilege to work for the district, and I know I'm a new face with SiteLogic here tonight, but I'm really looking forward to working with you all. Next slide, please. I wanted to start by kind of revisiting some of the past phases. So what you'll see in front of you now is a depiction of really starting in 2005 and the great work that the district has done. You really should be commended for the investments you've made in your facilities over the past 18 years. Walking around the district, it really shows in the quality of the learning environments. Another thing to note is again. This is long-term

062facilities maintenance planning so from time to time It's prudent to take a step back and really revisit things reassess things Site logic did that this year in cooperation with the districts over the past six months or more our team of engineers, facility analysts, you may have seen some of them walking around your buildings. We've been assessing your infrastructure, really looking comprehensively, a 16 category assessment from, we like to say, blacktop to rooftop in your buildings. The result of that was a system report card. kind of the health of your buildings that we cataloged and compiled a lot of great data that the Torero and Kevin will have now at their disposal to help manage their facilities going forward. As a result of that report, we looked at some new things that were identified. We worked

063over the last several months with Kevin to look at those new identified items, prioritize those based on where he felt they should fall within the 10-year planning cycle, and incorporate them into the new plan. Next slide, please. The next slide we'll go over is an estimate of the next phase, estimated project costs. So you'll see two graphs there. The phase is depicted both by fiscal year as well as by calendar year. So the total is roughly 32.1 million in each scenario. Again, the way the state MDE looks at the planning phases is by calendar year, but we also separate it out into fiscal year. So that's... where you'll see the difference in the numbers there in a few charts we have. Next slide, please. Here is a breakdown of the 10-year plan by building and

064this is categorized by fiscal year So you can see kind of in in each each year where the investments are being made into which building You'll notice in the bottom right that the number totaling up over that 10-year plan Has likely grown in size from previous years versions that you have seen That is due to two main factors the first one being again we took a step step back and looked and reassessed everything so there were a few new things that were identified this is normal when you look at facility infrastructure just like your car it has a certain expected life so when you reanalyze it it there are new new priorities that are identified so that's part one part two to why that number has increased we all Hear the news about supply chain

065issues and inflation We had to update a lot of the previous budget estimates that were in the plan based on the new market conditions so based on our construction history and Quotes within the area we applied escalations to items so that when those projects do eventually go out to bid That those are accurate bids you're taking out Next slide, please. The next slide you'll see here is the 10-year plan, and this is depicted by LTFM category. So the Minnesota Department of Education utilizes specific codes for each project in each building category. The health and safety indoor air quality projects are divided into kind of two buckets at the top. Those that are greater than $100,000 are listed in the top line item, and those that are less than are listed below that. Below, you can

066see an additional breakout of where some of those dollars are being spent in terms of categories and systems within your building. Things like building envelopes. So there we're talking about doors, windows, roofs. you know really sealing up the integrity of the building mechanical systems electrical plumbing again this is how the the projects are categorized and where those investments are are being made over the 10-year plan and here is another depiction of the 10-year plan and this is by calendar year by building so you can see a little bit more clearly rather than fiscal year where those investments are being made by calendar year And here I'll turn it over to Shelly from Ehlers. So as you recall, what we typically do is take the expenditure plan and then build it into your overall capital plan

067to make sure that we're representing the tax rate usually neutral to the prior year on your overall capital plan. So fitting all these expenditures in tax neutral to the extent possible. You are a grandfather district. for the LTFM program, which means that you are not limited to $380 per pupil of spending on LTFM. Instead, as one of the 27 grandfather districts, you can have your expenditures approved by the MDE, and then you can allocate that. the revenue to pay for those expenditures through a combination of bonding and pay-as-you-go. And so that is what we're doing with those expenditures, is fitting that into your overall capital plan to make sure, in this case, to make sure it stays tax neutral with the prior year. So where we kind of left off on your previous expenditure plan

068prior to site logic doing those updates is on the next slide. And you might recall we did the last bonding. You're usually on an every other year bonding cycle. And so the last bond was in Texas. or excuse me, at the end of 2022. But each year we reflect on that capital plan and make sure that it fits in still given your updated tax base numbers and any other changes that you might need in your overall capital plan. So that's where we ended off in taxes payable 2022. And that is what is reflected on the levy and then on the taxes for your constituents in your tax base. This represents about 87 million dollars of expenditures over the fiscal years 23 through 32 It also incorporates the preliminary values for taxes payable 2022 and six

069future bond issues. Oriented there is your existing debt, is the gray bars, your capital project levy, which is incorporated in your overall capital plan, though it's an annual levy. It's included here. is the orange bars. The blue bars is that pay-as-you-go portion of the LTFM revenue, and then the top bar, the blue slash bars, is the LTFM bonding. So it's nice to keep a mix of pay-as-you-go and bonding and the benefits. There are benefits to each. Pay-as-you-go, of course, you're not incurring any interest costs, and you do have a little more control over setting your levy by moving that pay-as-you-go one way or another. The benefits of bonding for the program are that MGE does not allow you to carry over any of your pay-as-you-go, so you need to spend that every fiscal year. And,

070of course, with the construction season falling, or I should say the fiscal year falling right in the middle of the construction season, it's very difficult to manage when those exact costs come in. which is where those bonding dollars can help Kevin and Truro especially moderate and make sure that there's no major adjustments to the levy in a future year. So then on the next slide, you can see we've built in the updated... Estimates from SiteLogic, the expenditures now are approximately $177 million over that same 10 years, fiscal year 23, and through fiscal year 2032. And you can see we were able to keep that tax neutral relative to the prior year in your overall capital plan. Just comparing the two slides, you can see that a lot of the capacity and the drop-downs that were

071included in the prior plan are now taken up with that additional spending. The blue bars, too, are also increased a little, so a little more in bonding and a little more in pay-as-you-go. your constituents are not unlike the rest of the state, and we're all experiencing significant increases in our assessed values, and that will carry over to an overall tax base that you have that's a lot. that has a lot more growth than especially the prior year. In Texas Payable 22, the overall growth was less than you'd seen on average over the past several years, but the assessments for Texas Payable 23 are coming in a lot higher, and the average growth that we're anticipating for net tax capacity is a lot greater. greater than certainly last year and greater than on average. So home

072values are ranging anywhere. Those increases from about 15% to 20% increases. Commercial industrial, though, is not seeing a similar increase. For the Minnetonka portion, a lot of the commercial property is in the Minnetonka, the city of Minnetonka, and they're experiencing about a 2% growth in commercial industrial. Hopkins, a little bit more at about 7% growth, according to the... the Hennepin County assessment. So taking that all into consideration, we do think that your community will experience some growth and you're able to keep that then tax neutral with the prior year based on your overall capital plan. So I think what we also should note here is that even though there's growth in or increases in the overall project expenditures that are incorporated here, interest rates are also increasing. And I have a depiction of that on

073the next slide going back 20 years to show just the average. Interest rates so school districts are tax exempt and you can issue tax exempt debt So this just depicts the 20-year trend in tax exempt debt going back and lots of volatility You know that we like to just incorporate when we're estimating out future future bond issues But also just demonstrating that we are still on average below below what we've seen for the last 20 years, so Thank You Shelby Thank you, Jake. One thing I'll probably just add. So this is just on the long-term facility maintenance. I just want to make sure that we are clear that if we decide to go ahead and maybe alter our facilities or make additional spaces in our facilities, that will require a new facility. a request of

074funding from our taxpayers which may add to the presentation which has been provided here by by Ehlers and SightLogic which may actually kind of have some impact on our on our taxpayers to what level I don't know it depends with like how much bonding we'll be doing if we decide to go for a referendum Thank you very much. This is really helpful, both for the board and our community to understand the plan over time and have that historical context and then a holistic picture of what we can expect moving forward. So really appreciate you all being here tonight. Wondering if my board colleagues have any comments or questions for this team. Drew Bouchard. Dr. Adams. I'm just wondering if Shelby could come to our taxpayer information session in December and reassure our constituents, our taxpayers,

075that we're doing the right thing. Because they're all concerned about rising property values. And I tell them, isn't that great that your property value is going up? But they don't always see it that way. But thank you for this comprehensive analysis. It's very, very useful looking at where we might go in the future. Thank you. We can save you the time. We'll just play the recording of what you said tonight. Then I should qualify that and say this is a capital plan that's tax neutral. Yeah, tax neutral, tax neutral. And, you know, as property values increase, you know, if everybody's property value increases at the same level that, and we're all fitting in, you know, especially for school districts, that does not necessarily mean a whole bunch of new revenue for school districts. So if

076everybody's value is increasing at the same rate, then there's just, it's just the same amount of money spread on a larger tax base. Yeah. Lots of intricacies that can happen there. Thank you. Anything else from the board? Thank you very much for being here this evening. I appreciate it. I appreciated the report. No board action required on this. So, Dr. Mary Peary, did you have some concluding thoughts? Just a word of thanks. Thanks to all of you for the very detailed report and for all of you for being here tonight. Thanks. All right. Thank you. Thank you, guys. Excellent. Thank you. We'll invite Director Chapman-Duca to stay at the table, and I'll turn it over to Dr. Mary Peary-Reed for our last new business item, which is our fiscal year 2022-23 budget presentation. Well, thank

077you, Chair Bouchard. So we did... have to rewrote and provide information regarding this budget update during the workshop earlier and So what we shared is that? We wanted to re-highlight some information that has previously been shared with the board as well as provide any changes that have occurred in the last few weeks as we prepare for the board's acceptance of the fiscal year 23 budget and then we also made a mention that although we do have a healthy district budget as education leaders and board members across the state, we are disappointed with the lack of support coming from the state legislature, which could be especially helpful with special education cross-subsidies. So perhaps there will be a change with that. In the next couple of weeks, but to be determined. And until then, we just want

078to make sure that our board members and community members are well informed about the Hopkins District budget. So thanks, Director Chapaduka, for being here again at the table. Thank you, Superintendent Dr. Mayberry. Again, good evening, Chair Bouchard. Good evening, respective board members, colleagues, and the community. So this is a continuation of the presentation which we did on April the 19th when we presented the preliminary budget. Between that time and now some of the numbers have changed. due to a number of factors. Part of those factors include some of the additional funding we received from the state to cover some of our summer programs. So I've incorporated that into the presentation. So if you see the numbers differing from what was presented previously, it's just because the pieces are moving so quick and fast. And with

079that comes all the necessary changes, which we definitely appreciate getting new funding sources. Just as alluded by the superintendent that we are in a healthy space, but our situation is also very fluid. Just knowing that we do have specific sitting areas within our system which are not funded adequately. and there is more need in identifying and creating unique innovative programs to address some of the challenges we are seeing with mental health, some of the challenges we are seeing with additional outbreaks of the pandemic. So I will probably start with where we actually started way back in October and moving forward into... February, when our citizens financial advisor committee came to the board and gave the board the recommendations of what the budget would look like, considering all the factors we know with inflation and some

080of the economic indicators which we don't have control over. So initially when we started to build the budget, we did have some priorities and objectives which were actually identified by our leadership, our staff and some of our key stakeholders within the process. We did send out a matrix which we gave different options based on feedback we're receiving from the stakeholders. And out of there, we created a scoring rubric which we used to identify some key priorities which we had to incorporate into fiscal year 23 budget. And all these factors were actually supported and identified based on our vision 2031. Part of those goals were identified by the board. Part of those goals were superintendents' goals. Part of the goals were system goals based on different leaders within our system, but everything was basically kind of

081embedded. And from an instructional perspective, there were three key factors which were identified by stakeholders. including restorative practice and wellness, training adults for change, personalized learning. We also were able to identify other factors which were on the operational side of things, mostly related to how we use data. is the key driver of making decisions for the district and this is the direction the district is taking. So we did incorporate all those factors into creating the budget we'll be presenting here tonight. Some of the things we've been working on is just on the... decision-making process and just making sure that our leaders have the ability and the capability to be making decisions at the local level which are actually aligned with district strategic goals. One of the other areas we've also been looking at is making

082sure that the budget is a moral document, is transparent. We are being consultative when we make all these decisions. We are not just saying the central office. It's encompassing communication with our key stakeholders as well as that our community understands. the different paths to our budgets. I mean, there's work to be done and we are working on making sure that as we go into the future, there's better communication, there's better alignment with our community. We are also working on making sure that the programs which are being supported by the resources being channeled into our buildings are linked to the outcomes. and the results are delivered through the innovative learning programs. So those are some of the allocation priorities and objectives we did focus on when we're building the fiscal year 23 budget. So for fiscal

083year 22-23, based on recommendations which were brought to the board by the Citizens Financial Advisory Committee, We did look at one hour. predictable staffing model, version 1.0. We did refine that. We did take a look at some of the ratios, refine those ratios to make sure that they are addressing some of the challenges we foresaw when we're looking at our current budget as well as some of the feedback we got from our different key stakeholders. We also factored in a 2% revenue increase based on what information we'd received from MDE. So for fiscal year 23, our basic per student allocation is $6,863, moving up from $6,728 in fiscal year 22. As you know, when we did the fiscal year 22 budget, we budgeted at a flat rate because at that point in time we didn't

084know that we're going to get any inflationary increases. We ended up getting the inflationary increases from MDE with a 2.45% increase in fiscal year 22 and a 2.0% increase 2.0% increase in fiscal year 23. So those have been factored into the budget. Some of the components we also have factored in include a 3% cost of living adjustment, a 3% inflationary increase for fringe benefits. a 7% increase for purchase services and supplies, a 5% increase for utilities and energy. And as I mentioned during our workshop that some of these increases, when you start to locate... current and updated inflation, consumer price index inflation, you can start to see that some of those increases have already gone up. So currently when I look today, based on the April report, the inflationary increases have already gone up by

0858.3% when you start to look at things like some of our household goods and components. increases of 30 to 4% on utilities and energy, increases of 20, 25% on some of our food services. So we'll continue monitoring just to make sure that we don't end up in a deficit situation. Some of the factors we also included with the budget relates to flexible resources we are allocating into the buildings, which are used by building leaders at their discretion based on the needs and priorities for their buildings. So this includes some of our categorical funding, compensatory revenue. This also includes some of our flexible basic student calculations we have provided to buildings which are flexible to be used based on different needs as long as they are aligned to our strategic goals. We also have supplies, some

086of the instructional site materials which are managed by buildings which sometimes in the past have been managed at central office but now the buildings do have the discretion of dollars we've allocated them to be used to address different needs which may be unique if you move from one building to another. We also factored into the budget some of the ESSA allocations. So our last report of month based on what we have received from the government is our ESSA 3. So there was a component of ESSA 3 dollars which we have allocated and distributed across our system mostly into the buildings to address some of the learning losses as defined by Minnesota Department of Education. So those factors have been incorporated into the budget. As you know, our revenue is driven by enrollment. So one of

087the key factors we start to locate when we start allocating resources is to look at our enrollment district-wide and then we granulate it into our buildings. And as you know, when the pandemic hit, we started experiencing loss in enrollment. We started to see some shift in the last year where enrollment is slightly gone up, mostly with increases in our kindergarten. And I know in talking to some of our Metro colleagues, they also have seen some spikes, mostly in the West Metro. uh some spike in their kindergarten same situation is happening with hopkins public schools But overall, when you start to look on the long range, you can see that our enrollment is flat. I mean, it's not declining. It's going to be flat for the next few years. We are hoping that with some of

088our innovative programs we are starting, for example, with our virtual education, we might end up capturing more students into the district to at least mitigate on some of the resources we have. invested into those innovative programs. So that being said, we pull our enrollment. That's when we start to calculate what revenue looks like for the district, putting into consideration the different categories of revenue and funding we receive for the district. So if you can go to the next slide, Alice. So I'll start with from the overall total funding which comes into the district. General fund, which is our main operating fund, carries the majority of the revenue coming into the district. So 69%, which is about $130 million, is actually generated through the general fund. 3%, about $4.1 million, is generated through our food services,

089which is a proprietary program which generates revenue based on the food services we provide for our scholars. We had Mr. Fisher was presenting on the community education program. So about 6% of our total budget, which is about $9.3 million, comes again from a proprietary fund, which is the community education, which is fee generated. 16.2 or 10% is our debt service, which is part of... what our colleagues from Ellis were kind of explaining to us, and the debt services lumped together with our levy. 13% or $21.1 million, based on what was presented to the board tonight, which we'll go back and refine, but kind of about $21.1 million is the construction through the long-term facility maintenance. which brings our total revenue to the district of $163.9 million. Like I mentioned, our general fund, which is 69%,

090actually has different streams of... buckets of money which are coming into the district. The majority of this revenue is calculated at the state level through specific formulas which are either tied to the application for benefits or they are tied to some other factors which are determined by the state. So we have compensatory aid, we have achievement and integration, we have English learners. We have gifted and talented. We have special education. Again, with special education, we receive a portion of the funding into the district, and we have to cross subsidize those funds with our general education aid. And that's a challenge because putting into consideration what we have right now about 65% of the special education revenue is directly coming from the state and the district is to close subs dies about 35% of that. It

091is slightly gone down in the past it used to be about 60 40 so there's been some hold harmless revenue we have received in the in the past year which is kind of slightly shifted things but there's definitely a huge need for state to increase funding if we are going to maintain the levels required for maintenance of effort we also receive revenue for extended learning We receive revenue for state and local grants. Federal programs in the last two years due to the pandemic, we have received additional funding, which will be drying out after the fiscal year 23, unless the government make different changes and plans. We also do receive revenue for career and technical education. Safe Schools Levy. So all these different funding streams are all lumped in with the total allocations going into our

092buildings. Just like I said, some of the streams are tied to certain guidance from the state. So we can use those dollars for specific needs. We can't just shift them. So those are some of the challenges we find as we start to allocate resources into our system. Having said that, so when I start to break down all these different streams of revenue, our operating referendum, which is voter-approved, brings in about $13.8 million, or 12.3%. $5.8 million, or 5.1%, is through location equity, which is board-approved. 11.6 or 10.3% of the revenue is through capital projects levy, which was approved by the voters. And the last approval was the vote which was done in November of 2017. 1.2% of our revenue is integration aid, which translates to about $1.3 million. 2.7% or $3 million is our compensatory

093aid, which is driven by the application for benefits, which is the free and reduced lunches. 0.4% or $396,000 is our English learners. 8.5% or $9.6 million is all special education. Just like I said, special education is a cross-substantial general aid. We cross-substantialize by about $5 million. 5.9% or $6.6 million is federal grants, which include the different title flavors as well as some of the ESSA funds. 0.4% or $409,000 is extended time. The remaining is non-categorical dollars, which is about 53.2% or 6.1%, which is the most flexible of the resources we have to address different needs and priorities in our system, to give us a total of $113,042,523. On the expenditure side, 58% of our expenses are people, so salaries and wages, which amounts to a little over $65 million. 23% or $26 million are benefits,

094so if you add the two, about 81% to 82% of our total general fund of our expenditures. to support the personnel in our system. 13% or $15.1 million is purchased services. This includes some of our contracted services, for example, with our bus contract is all lumped in there. 2.9 million or 3% covers supplies. 1.5 million or 1% cover other expenditures which may be miscellaneous, which are not categorized based on the uniform financial reporting standards. 2.2 million or 2% covers capital expenditures for a total of $130,042,523. So that being said, what we are presenting here is a budget which is structurally balanced with our general fund revenue of $113,042,523 and our projected general fund expenditures of $113,042,523. Just like I said, you know, there's... different changes which are happening across with information coming from the state,

095with the state wanting to spend some of the remaining ESSA dollars. So if any changes come to the district in the next couple weeks, some of these numbers may be changing too. But at this point in time, what we are presenting is what we have based on the information we have from the state. So for context purpose, we went ahead and broke down our general fund allocations. so that we can determine what allocations are going directly into our schools, what allocations are being allocated to the departments to support our different programs, and what allocations are district-wide. So the breakdown shows that 67% of our allocations are going directly into our buildings, meaning that's $75.3 million. of our total 113 million general fund allocations are going direct into our buildings. 6% or $6.7 million are going

096into our departments. So we have departments like human resources, departments like business services with payroll, our accounts receivable, our accounts payable, our... governance and management which covers the board and the superintendent and some of our graduation expenses. We have our innovative design learning which covers some of our teaching and learning so those amounting to the six percent department allocations. The remaining 27 percent Those are resources which are managed at central office but are going directly into our buildings. So when you start to look at transportation, when you start to look at operations and maintenance, our custodians, our utility services, when you start to look at some of our... district-wide initiatives with insurance payments, with our other post-employment benefits and severances, with our workers' compensation, those are managed at the district-wide. So if you add those

097pieces together, about 94% of district total resources are directly impacting and going into our classrooms. The next budget component is food services. So with food services, as you know that currently in the last two years we've been operating using the summer food service program, which was a full 100% claim back for participation in that program. Projected revenue is sitting at $4,126,378. Our projected expenditures are sitting at $4,113,384, which leaves us with a surplus of about $12,994. We are still waiting to hear back from MDE. on what food services reimbursement claims will look like for fiscal year 23, whether we still keep with the current summer food service program or whether we go back to the national school lunch program. Once we get more information from there, that may lead us to maybe make some adjustments

098on our numbers, depending with what that participation looks like. uh we may come back later on to the board with updated information once we get more more clarification on that uh on community education uh i know director fisher did present a lot of the information and what has happened within that program uh and yes he mentioned that initially when the pandemic hit we did if face some challenges with community aid, but things have stabilized to where the program is able to sustain itself into the future. Thanks to his team and the work they've put into stabilizing this fund. What I have for community education, Revenue, $9,360,254. Projected expenditures of $8,434,795, leaving us with a surplus of $925,459 for fiscal year 23, and adding the fund balance, so that would take us to a little over

099$2 million. The other consideration is we are very fluid at this point in time when we start to look at different economic ramifications and some of the uncertainty in our economy. When looking at the injection of funds which we received through CARES and ASA dollars, those funds are dwindling, so there is a potential that beyond fiscal year 2023, we won't be able to get any additional funds. So this will just have to put us in a position where we are conservative in how we are using our resources. just because those funds won't be available to at least mitigate some of the challenges we have faced in the last two years. And that may mean some reductions, and that may mean some, you know, pivoting into looking at different innovative way of kind of... keeping some

100of our programs. Student enrollment is stable, but it will remain flat for the foreseeable future. As you all know, the legislature still has things hanging. So beyond fiscal year 23, we don't know what our budget will look like. We don't know if we'll have any increases coming our way. If we do, we'll bring that information back to the board. We are still up in the air with inflation, so there's a lot of uncertainty and there's a lot of... unknowns when it comes to inflation and what that looks like. We have budgeted conservatively. We also know that the actual forces out there are showing increases in our consumer price index. So these are things we'll keep monitoring, bring back to the board if any adjustments need to be made. With that, I'll take any questions from

101the board. Thank you. Thank you very much, Director Chapinduka. We had a great conversation with you during the workshop and really appreciate you sharing this information with our community as we move closer to approving that budget we anticipate on June 7th. So really appreciate your time. Of course, not just tonight, but all of the work you and your team have done to bring us yet another structurally balanced budget. Wondering if my board colleagues have any additional questions or comments for director Chapman duca no questions, but I have a comment I've spent the last weekend Watching the proceedings over at the state capitol and it was very disappointing Is you your one bullet said on your second the last slide the biennium biennium budget settlement is unknown beyond fiscal year 23. Our legislature had a real

102opportunity this year with a huge surplus that we've got in the state to finally make things right for education and they failed. And I don't foresee that there's gonna be a special session. I just don't think the parties are all going to agree to that. So it puts a special emphasis on who we elect this fall and if they are going to be supportive of public education. And then beyond that, it puts a special emphasis on the next legislative session starting next January. So I just urge anyone watching to pay attention to those things and support candidates that will support public education. I think it's really critical. Thank you. Thank you, Director Adams. Agreed. Other comments or questions for Director Chapenduka? With that, I would look for... Did I hear somebody? Sorry, it must have

103been my own echo. Okay, with that, I would look for a motion that the board adopt the proposed fiscal year 2022-2023 budget. So moved. I have a motion. Is there a second? Second. I have a motion and a second that the board adopt the proposed fiscal year 2022-2023 budget. Any further discussion? Seeing none, all in favor, please say aye. Aye. All opposed, nay. Motion carries. Thank you, Director Chapinduka. Thank you. Thank you, Toro. Next, we'll move to our board member reports. Who would like to go first? All right. Vice Chair Andreessen, let's do it. I usually rely on Steve to go first, so then I know what not to mention, since so many of the things we do overlap. But I will... Just quickly, because it is getting late, give an update to the board

104about a conference I attended last week on Tuesday, May 17th. It was the student-centered equity conference, which are lovely student board reps. Katie Peterson did a presentation at last year and I attended as an attendee this year It was a great conference they offered it in a hybrid version so you could go in person at the The Science Museum in st. Paul or attend virtually I attended virtually It started off with an opening opening plenary with students from across the state talking about their educational experience and what they want it to be. And then it broke out into... Separate small breakout sessions and I chose to attend the first one embedding equity and state policy design for student centered learning. And then went to another breakout session around intensive grow your own programs. And that.

105The conference was organized really well. They sent out little packets to us virtual attendees, and you got to fill out a card with the charge that you left the conference with, and mine was something that came from one of the student speakers who said, trust students. So that is my charge. And then one of my key takeaways was that someone asked the question, will education transform fast enough to save the human species? Wow. That's something that students are thinking and talking about. And that students learn from watching adults. They need you, your validation and support. And then we were supposed to have some action steps. And coming from the two breakout sessions that I do, there was a really great resource. The Aurora Institute and the Southern Education Foundation have models for state policies and

106bills and also have built out advocacy plans and reports that spell out best steps forward. And one of the things that was shared was that we as adults need to be the connective tissue between students and their legislators. The other thing that came out as a great action step would be to visit with the high school for the recording arts. They developed an intensive grow your own program that offers full funding for and a cohort model for their students that are pursuing education as a field of study and they've entered into partnership with St. Cloud State. So I thought that would be a great example model for Hopkins to look into because I know that's an interest of ours. And then it ended with a plenary of adults who do education deeply across the state

107and we were left with a really great Thing that has stuck with me from elder from Lakota elder Dave are Chambault He was sharing about the power of creation stories, which every culture and every individual person has And he said that the creation story is who you are and why you are There is a sacred force in every human being, and it needs to be nurtured. All of us have instructions within us. Pulling that out of students is our job. Powerful. Thank you. Director Adams. Yes, I'll be glad to. Great. The day after our last board meeting Rhoda and Rachel and I met with the Minnetonka mayor and the Hopkins and in Golden Valley city managers in our quarterly meeting and met the new Golden Valley police chief Virgil green who Was most recently police

108chief in Oklahoma City So he's undergoing some culture shock right now. I'm sure but in in weather shock, but Seems like a very wonderful guy and competent and I wish him well in his new role This is a time of year. I really enjoy attending events and This last week was no exception. We had the avid celebration at the high school Director Andreessen was there with me, as well as on scholarship night the following night. So got to attend those two. Over $40,000 in college scholarships were handed out on scholarship night. And I was very impressed by the caliber of the colleges that our avid students are attending, but all of our students in general. Just really impressive. And Director Andreessen and I attended the retirement celebration for Sandy Lewandowski, who's the superintendent for District

109287 and has been a very outspoken and competent spokesperson on behalf of special education in Minnesota for years. So we wish her well in her retirement. Then the last weekend, I spent getting frustrated watching the legislature in action. Attended via Zoom an Education Finance Conference Committee hearing on the 21st, whatever day that was. And nothing came of it. They kept deferring the time and ultimately just... stop meeting. So that was very frustrating. And that was reflected this morning in the MSBA chat that I attended via Zoom also that, you know, school districts across the state are all hurting, having to go through layoffs, are underfunded, you know, to a chronic degree. and yet the legislature refuses to step up and do anything about it. So it makes this fall's election even more important. And I

110would be remiss if I didn't recognize the passing of a longtime employee of the Hopkins School District. Ernie Bunkowski was the... was in the maintenance department for buildings and grounds for many, many years, decades. And when he retired, he was the head custodian at the high school. And he was also a graduate of Hopkins High School, so that kind of came full circle. When my wife was in the media center up at the high school, she would always do the New York Times crossword in the morning, and so would Ernie. And Ernie would come in, and if they were hung up on a certain item on the crossword, they'd confer on that. And it was just, it was a really... gratifying experience for her to have someone in the building that she could confer with

111on on crosswords and that was Ernie so I Our sympathies go out to our his family and his friends on his passing Thank You director Adams the other board member reports We all know that Director Peterson doesn't give reports. Go for it, Director Peterson. I appreciate you leading it. So Vice Chair Andreessen and I, along with Dr. Mary Perry-Reed and Dr. Lightfoot, hosted the community listening session, which was, I'd say, a bit more of like a community submit. And then listen to us session. So we may need to like. Reward that a little. But we did, you know, get some good questions. And I think that there's going to be a lot of attention around the implementation of the policy. I mean, I would say that most of the questions were what it's going to

112look like in practice on a daily basis, more so than any concerns. We did have a little bit of concern around what that curriculum was, obviously, as a hot button issue nationally. So we were able to really push back on some of those misconceptions around what an anti-racist curriculum will look like. But overall, I would say it was a pretty positive experience. I would say, like, in the future, I would like our listening sessions to be more interactive. I feel like it adds an element of transparency that maybe we didn't have as much. So just moving forward, I think, like... If we do another one, I would like it that way, I think. Although it was very fun to have Vice Chair Andreessen and I answering each other's questions. But yeah, I think overall it

113went really well. Great. Thank you for hosting that. Excellent. Okay. Well, with that, I would look for a motion to adjourn. So moved. I have a motion. Is there a second? Second. I have a motion and a second to adjourn. Any discussion? Seeing none, all in favor, please say aye. Aye. All opposed, nay. Motion carries. This meeting of the Hopkins School Board is adjourned at 9.03 p.m. Thank you all so much.