001We'll call this meeting to order. The Byron Independent School District number 531 on January 5th at 6:02 p.m. Uh, attendance roll call, please. >> So, Lisa here, Jeremy >> here, >> Kelly here, Alicia here, Carrie >> here, Nadia >> here, >> and David's absent. >> Yes. >> All right. Uh, would look for a motion to approve the agenda items as presented. >> So, move. >> Second. >> Motion and a second. All in favor say I. >> I. >> All opposed. Uh agenda items are approved. We'll move into the school board organization. Uh we'll take uh nominations for the office of school board chair. Any member of the board may nominate another board member and nominations do not require a second and there can be more than one nomination for each position. So now nominations are
002in order for the office of the chair. >> It's now a weird time to say thank you to this year's officers for all the work they did. [laughter] >> I nominate David Wermmont for chair. >> Okay. Uh I would ask David if he accepts the nomination. I do know that he has accepted that. Are there any other nominations for the office of the chair? Any further nominations for the office of the chair? Any further nominations for the office of the chair? No further nominations. Uh nominations for the office of the chair are closed. Uh all those in favor of electing David Ormont for the office of school board chair, please signify by saying I. All those opposed signify by saying I when the called on for that. So all in favor of electing David as
003the board chair, say I. >> I. I all opposed. David is the chair who would normally take over and uh run the rest of the meeting. We will now uh open nominations for the office of vice chair and in this situation the vice chair will take over the meeting. >> I nominate Lisa Jessen for vice chair. >> Okay. Lisa, do you accept the nomination? I do. >> Any other nominations for the office of vice chair? >> I nominate Kelly. >> Do you accept the nomination? >> I do. >> Okay. Uh any further nominations for the office of the vice chair? Any further nominations for the office of the vice chair? Okay. Uh no further nominations. Nominations for the office of vice chair are closed. So now we will vote separately. Correct. Uh those in favor
004of electing Lisa as vice chair say I. >> I. >> Those in favor of electing Kelly vice chair say I. >> I. >> Are we supposed to vote? >> Yeah. >> Your vote. >> Yeah. >> Okay. So, can I vote for myself? >> Yeah. >> Absolutely. >> Yes. Yes. >> I I do then. There's another time. >> So Dave David would be the deciding vote. So we will determine that when he returns. [snorts] Is that correct? >> Climbing by the seat of our pants here. I don't know. >> Seems right to me. >> Okay. [snorts] >> On the next agenda. >> All right. Nominations are now in order for the office of clerk. Um, any nominations for the office of the clerk? >> I nominate [snorts] Carrie Delane Delaney. >> Do you accept the nomination
005for clerk? >> Yep. Yes. >> Okay. Any other nominations for the office of the clerk? Any further nominations for the office of the clerk? Any further nominations for the office of the clerk? No further nominations. Nominations for the office of the clerk are closed. All those in favor of electing Carrie for the office of the clerk, please signify by saying I. All those in favor say I. >> I. >> All those opposed. Carrie is our clerk. Nominations are now in order for the office of the treasurer. >> I nominate Jeremy Agard for treasurer. >> I accept that. Any other nominations for the office of the treasurer? Any further nominations for the office of the treasur? Any further nominations for the treasurer? No further nominations. Nominations for the office of treasurer are closed. All in favor
006of electing Jeremy for the office of treasurer signify by saying I. >> I. All opposed. Okay. And we don't know who the vice chair is. So we don't know who the other director is. So I will end this by saying Alicia and Nadia are nominated for the office of directors. And we hereby declare them elected and direct the acting clerk to so record in the minutes. So, shall I continue? [snorts] How do we want to do that? >> I think that's good. >> Okay. >> All right. So, we're through that committee and board representatives and they had sent out the recommended committees that everybody had sent their vote in on. And now my computer's got a case this loads. There we go. Okay. And I don't remember getting too old for this. Are these nominations
007or are these uh we all Can we just look at this and say if we agree or if we'd like to make adjustments? >> I thought the chair just appoints. >> Yeah, technically can. >> Yeah, technically the chair can appoint. >> Okay. Um, so anyways, >> and that kind of in the spirit of are we all okay with where we're going? >> Yeah. >> I >> What are the numbers? >> So the numbers behind are the is the number that that person like it was on a scale of 1 to six. Um, >> yep. Choice. >> Yeah. So number one is like your top choice and number six is like your bottom choice. The one the one weird uh I shouldn't say weird, the one abnormal set of selections was David either went ones or
008sixes cuz he's an all-in kind of guy. >> So [laughter] So anyway, his his choices were either ones or >> or sixes. >> Got to be one in every group. >> Yeah. Yeah. He's one of those guys. Um so anyway, that's that's what the the number behind the name indicated. Were there [snorts] any committees that you thought we should add more people to? I feel [clears throat] like we discussed adding a person to negotiations at one point or something or something. City council is one I couldn't make it couldn't make it the same night. >> Okay. >> Yeah. I think um for negotiations I think that the total number that are active participants is the right. We we wouldn't go any higher because then it'd be a quorum. >> Okay. Um but I do think
009it's worthwhile to make sure that we have a um an alternate >> and what would what would happen is assuming these committees would stay in place during the next negotiation cycle is the alternate um I would meet with after each negotiating session I would just meet with that person or a member of the negotiating team would meet with that person just to keep them up to date so that If somebody had to back out or couldn't make a meeting, the alternate could come and then >> Okay. >> would be able to fill in and not lose a lose a >> great alternate sense. >> Does anybody have a an interest in being an alternate for the city council? It would be nice to have that back up. >> Yeah, I would be happy to do
010that. I like to know what they're up to. [laughter] >> Yeah, it is. It is nice. >> Yeah. >> Okay. My uh my keyboard's only typing one letter, I guess. So, I'll remember that. That's Alicia. >> Okay. [laughter] A Right. >> Right. Yes. Okay. All right. So, uh I guess we'll just go down the list. Negotiations. David, Alicia, Jeremy with uh Nadia as an alternate. >> The Sorry. The other thing on like cuz I think the bigger one or the biggest one is negotiations even though it kind of only really happens every other year. Mhm. >> Another approach that I know some districts take is like, you know, for example, David, Alicia, Jeremy tackle the teachers while like Nadia, Jeremy, and Alicia could tackle the paras, you know, and so it's like >> you kind
011of end up sharing the load. >> Um, that's a little less common, but I I do know of a couple of districts that do it that way, too. So, it's usually you have kind of your your two or three that are there at all the things and then the one person that can >> I think it's been really beneficial to be in all of them so you're aware of everything that's going on. >> Yeah, it's a big puzzle, right? So, yeah, it helps understand that. >> All right. uh legislative liaison Alicia and Lisa, early childhood family education, Kelly and Carrie with Jeremy, Nadia, and Lisa as alternates. Uh community education [snorts] advisory council is Lisa and Jeremy with Kelly and Carrie as alternates. Policy committee, David and Kelly with Lisa and Alicia as alternates. Minnesota
012State High School League uh is Jeremy with Alicia and Carrie as alternates. Facilities committee is David, Alicia, and Nadia with Kelly and Jeremy as alternates. Budget committee is Alicia, Nadia, Carrie, and Lisa as alternate. Hall of Fame committee is Jeremy and Kelly with Carrie as an alternate. City council is Lisa with Alicia as an alternate, and Zed is Carrie with Kelly and Alicia as alternate. Okay. Now we'll take action on the official auditor, posting place, newspaper, legal counsel, financial adviser and depositories. Uh this will require motion and second so that we can vote as to take action. So auditor uh Smith Schaefer and Associates I want to say all of these have been like a hundred years, right? Like this isn't >> right. So we do anything one line at a time. >> One at
013a time. Yes. No, >> you can do them all. >> Oh, we can. Okay. >> Okay. Yeah, >> I do think we should consider discussing the newspaper. >> Um because we don't we don't reside in Dodge County and >> I don't I don't know how many I don't I don't know how to find out. Do the majority of our residents read the post bulletin or the Dutch county depending um >> I know what I >> answer that but I I would think that the post bulletin covers more area and is more >> up to date or updated more regularly maybe is the best way to say that >> they publish daily right yes >> um so I think there could be benefit to us that way if we had a media release we want >>
014Could we make a motion to ex to go to the post bulletin pending uh appropriate pricing of ad placement. >> Yeah, I had I had tried to explore what it what the cost difference is between the ads and um I've just gotten bounced to a couple different people at the post bolt and so um that's really the only that's the only reason I don't have a great recommendation >> all together if I like it. We're gonna try our best. >> Well, I mean, if and if we don't, the thing is is everybody writes a story, so at that point it doesn't matter. >> Do we want to pull the newspaper and vote on that individual? >> I've never signed up for anything, but for some reason, I mean, I do get the Dodge County Independent
015newspaper mailed to me. Um, >> so I mean, >> is it free? I get it occasionally. >> I think they have a couple of additions throughout the year that they >> that's like more advertisements and some legal notices and your classified stuff and then they have your subscription notice and then those [snorts] are the subscription ones that they send sometimes like quarterly >> which has what they normally carry which is everything else the sports and all that. >> Yeah. Because I've never signed up for it but I get it. I do. And I do I do like it actually as the hometown newspaper, you know, for a hometown feel when when they have all the graduates from all the area schools and stuff. >> Yeah. >> And so the purpose is just so the community
016knows >> if we did have an announcement, they know where to go looking for it, right? That's the purpose of naming a paper. [snorts] Is that correct? Okay. >> Yeah. And then all of our the the other the real response is that when we have like our legal notices and the notice of our meetings and stuff, it goes to our it has to go to our a newspaper that we've designated as the official one. >> Well, I guess in that case then the post bulletin, for instance, if something is online, you can't view it unless you pay for it. >> So it does require people to purchase. So if DCI is free, then I guess that would make sense. But they have a subscription for their paper as well. >> Oh, okay. Yeah. I don't
017Here. I was just going to I don't know if you can view everything without [snorts] >> Yeah. I think I think you can get like the most common approach on newspapers is like you get the headline, you get the subline, and then you maybe get, you know, half of the first paragraph. >> Yeah. >> sometimes you can click on it five different times. Yeah. Next time it makes you pay. And I don't this is a question if there's a headline on the digital is it most times on social media. >> Yeah. But you would be able to see if it's post bulletin though it >> that's right. It's going to link you back to the Y >> unless you screenshot it really quick. >> Right. Right. [laughter] >> Right. >> And then before that little
018thing pops up. >> I haven't done that. >> No me either. I like re-entered it to try to get it in time. >> What if you were to do that? >> I can't be the only one. >> No. No. >> So, >> go ahead. >> I was just going to say this question is do we want to just move forward with the Dodge County? Do we want to move forward with the post bulletin? Do we want to remove this from voting today so that we can get the pricing information? >> Vote on A and D and for future conversation once we have the pricing. >> That'd be my preference. >> Yeah, >> that correct. >> We need a motion. Somebody need a move on this. >> She just a motion to vote on A, B,
019D, E, and F. uh leave the voting for uh point C for future meeting once. Rising for advertisement at bullet and available. >> Excellent. >> Second >> motion and a second. All in favor say I. >> I. >> All opposed. Motion carries. Okay. So that is just voting on removing that. So legal counsel Ratwick Rosac and Maloney with the option to seek advice outside the area in times of litigation. Financial Advisor AR's legal depositories for school district funds first security bank as primary depository for the school district checking account Minnesota school district liquid asset fund and TDI trade as primary depositories for investments. So any questions or discussion on any of those would look for a motion to vote on those. I make a motion to vote on all of the to take action on
020all the points except for C. >> Are you asking just for F? I'm sorry. >> No, no, no. All the way through. But not to take action. You're going to want to make a motion to approve. >> Oh, a motion to approve >> um [snorts] >> all the points. Yeah. >> Okay. see all the points under C except for the C in the newspaper. >> I second a motion. >> Motion and a second. All in favor say I. >> All opposed. >> That is carried. Action on establishing school board monetary compensation. All members 1300 chair is 1,800 negotiations team is 500 during negotiation years. Um, is there an urge to change this to keep it the same? >> It's been this way since what, 2016? >> It's a while. Yeah. Yeah. And we're not necessarily
021voting just on us. This is also if there's turnover on the board in the next election. There's >> So, I'd be okay with leaving it the way it is, >> right? I would not I would prefer not to increase it. >> Yeah. >> Um for sure. >> I think the comment I've heard every time is that it's not Nobody does this for the money, but it is there. Should >> it's my only job right now. >> Same. Same. >> Wow. >> So, >> I'd like to make a motion to approve the um board monetary compensation as as presented. >> Second. >> Motion and a second. All in favor say I. >> I. All opposed. Motion carries on to new business action on the annual designation of authority to make electronic funds transfers. Pull that up
022here. [snorts] I lost my There it is. Sorry. Computers are new. >> Do we have to ring that before we take Nope. This is well for the this is uh administration request the approval of the following individuals to be given the authority to transfer funds. Executive director of finance and operations, superintendent and administrative office staff. So we just need to vote to allow those folks to make transfer funds. The administrative office staff would be payroll would be >> everything that's needed to yes accounts receivable accounts payable. >> So we need a motion. >> We do. >> Okay. So I make a motion to um to designate the authority to move electronic transfer funds to the executive director of finance and operations, the superintendent and the administrative office staff. >> Okay. >> We have a motion.
023All right. Motion and a second. All in favor say I. >> I. I'll oppose. >> Okay. We will take action on the resolution authorizing district signers. Now, this is listed as a resolution. So, we will need to read it as well as roll call vote. Uh, let's see. Somebody want to read this probably the board of education for the board of education. >> I can't really see it. Can you >> The board of education for Byron public school district hereby authorizes the superintendent of schools and the executive director of finance and operations to sign leases, purchases, and contracts for goods and services within the board approved budget. Nevertheless, specific board authorization and compliance with bid requirements are required for transactions in amounts greater than the minimum amount for which bids are required by law. >>
024Y do we have a motion to uh take action on the authorizing district signers. >> Motion to approve the district signers as presented. Second >> motion and a second. Roll call vote. >> Jeremy. >> Hi. >> Lisa. >> Hi. >> Carrie. >> Hi. >> Felicia. >> Hi. >> Kelly. >> Hi. >> Nadia. >> Hi. >> I missed it. Thank you. >> Action to authorize the use of faximile signature on payroll and voucher checks. And there's no link there. So Sean, this is basically to So when we when we print checks there's a back similary signature otherwise otherwise the chair treasurer and clerk to have to commence or sign the checks. >> I motion to approve [clears throat] the action [laughter] to authorize you back signature on fable checks. >> Second. >> Okay. All in favor
025say I. >> I. All opposed. All right. Action on delegation of statutory duties of the treasurer to the school district business office staff. And I'm opening that up. Administration requests the approval of delegating statutory duties of the treasurer to the business office staff. Those duties include deposit of funds of the district in the official depository, preparation of monthly treasurer's report. >> Anyone have questions about that? [snorts] >> Otherwise, the treasur has to come in every single time. A motion to approve the delegation of the statutory duties of the treasur to the business office staff. >> Second >> motion and a second. All in favor say I. >> I. All opposed. >> All right. That carries. Action on delegation of statutory duties of the clerk to the administrative staff. Administration requests the approval of delegating statutory
026duties of the clerk to the administrative staff. Those duties include keeping of the book of minutes of all district schoolboard meetings, preparation of reports that shall include the condition and value of school district property, receipts and dispersements of detail and such other financial matters as may be called for by the commissioner of Minnesota Department of Education. >> I make a motion to approve the delegate statutory duties of the clerk to the administrative staff. Second >> motion and a second. All in favor say I. >> I. All opposed? that carries. And on to the uh 2026 MSBA director's award. >> What the >> Yeah, this uh came in the mail and it came in in a very fancy envelope that said, "Do not folder bend." And it came both bent and folded. [laughter] >> [snorts] >>
027So anyway, it's in recognition of Carrie for um for taking very seriously her duties as a a board member and participating in lots of uh training to improve her um her efficacy and her service to the school district. So thanks Carrie for that. >> Thank you. [cough and clears throat] >> It sounds like you also get recognized at the MSPA conference, too. So >> So get ready. uh something about like a solo in front of everybody at the convention center. So >> might want to brush up on your journey. >> Okay. >> Congratulations. >> Yeah. >> All right. That leads us to the final item on the agenda, which is the adjournment. >> I have a motion to adjourn the meeting at 6:26. >> So moved >> or second, sorry. >> Motion and a second.
028All in favor of adjournment say I. >> I.