001School District number 531 to order. Yep. Attendance. Lisa here. Kelly here. Nadia here. David here. Alicia here. And then Jeremy and Carrie are absent. And Dr. Nbeca as well. Okay. The vision for Byron Public Schools as a community of learners committed to making the world a better place. Our mission is to learn, share, innovate, inspire. Priorities. Number one, personalize learning in the pursuit of academic excellence. Number two, inspire students and staff to develop their character, share, excuse me, share their talents, and apply their learning. Number three, maintain excellence in resource management. Uh, let's see. Approval of agenda items. Is there any discussion on the agenda? I move to approve the agenda as presented. A second. Okay. A motion and a second has been made. All in favor? All right. All in favor say I. I.
002I. All opposed. Same sign. Okay. On to reports. So, we've got a community education update from Jen Dole. Hi, Jen. Hi, Jen. Hi. Thank you for having me. All right. Thanks for coming to this packed house. Yeah. Well, it's okay. I've heard through the great vine that you guys have had some lengthy discussion lately. So, I'm hopeful that this will be just a little, you know, kind of just a little lighter and but a chance for you to kind of learn a little bit more about community education. And if I can answer any of your questions today, I'd be glad to. And if I can't, I will write them down and get back to you with answers. Um, so this is my ninth year. Um, before that I was a teacher at the middle school
003and so it's been so fun to see the scope of K12 and the amazing work we do and now stepping into this whole other space of really trying to make sure that the school district is taking care of everybody who's in this community who may or may not have uh, you know, students in the K12 system. And so I feel as though Byron has been doing a better and better job of that work. And most certainly the community education center is the I think hallmark of the space that allows us to do some of these great programs and opportunities. I know when I speak with my colleagues in other communities oftent times uh they recognize like they can't program during the day because the buildings are full, right? we we're taking care of our first
004priority which is our students and so it's like well everything else has to wait and we know that for instance these lovely ladies who are featured here in this picture they've got the day that they want to be doing things getting out and socializing and so this space allows us to do that. So, first and foremost, I just want to thank you all for, you know, being on the board and helping support this space and the services it can provide because without it, it would be a lot more challenging. All right, so let's get this into present mode and then we'll go maybe. All right. Um, I really do think that we have the opportunity to continue with profile the graduate in the sense that we um allow our our students to be able to
005connect and develop some of the seeds that are so important to us. Our students just happen to be of a variety of ages. Um, so today I want to talk just a little bit about budget. I know you're getting a great discussion from Dan today about budget. I do not know nearly as much as he does on all things budget, but um, it is important. we've got some different funding uh you know in in community education and so it's important that we touch on that uh to share a little bit about the programs some highlights and then um talk about some of our future goals. So we really try hard to make sure that our funding is put to the best use possible. uh story of I feel like most of our lives here we
006don't get enough money and that's just the truth and and many of our programs but the nice thing for community ed is we can charge fees so we do have tuition uh for programs or fees you know when we can we get grants and we try to reduce those costs but um oftent times that is our way of kind of balancing but as all of you know through your daily lives something gets to a certain price point and then it's no longer worth participating in it. And so that's what we have to to weigh out all of the time um is, you know, making sure that we're leveraging our funding and um our funding comes primarily through state funding. Uh we do get some grants and then of course um our program fees. We do
007not get a lot of federal dollars in community education. Um you know, United Way gives us some grant money. So, you could say that there's some tie into some federal programs um with like uh United Way being part of that, Head Start loosely, but not a lot. Nothing official. Um so, if you're going to look at community ed programming, I think the three buckets to really think about are our youth programs, our adult education programs, and then all of our partnerships. And that's when been one of the biggest growth areas is our community service and partnerships. Um this this slide kind of shows us how different programs are looking and I apologize the key kept falling off. Uh what I will tell you is yellow represents expenditures and um red represents revenue. ECS is early
008childhood screening. So all um schools are ch tasked all boards are tasked with providing an early childhood screening appointment to all children before they get to kindergarten. We typically do this between the ages of three and five. It's a requirement to start for kindergarten or parents have to wave it. They they can refuse it but they have to sign off on it. Um if they choose to participate in preschool, they also have to have that early childhood screening done before preschool or within 90 days of start. It is free. We look at developmental and cognitive needs of kids in hopes that if there are any gaps there, we can provide services to them. And so really that is the the thing about this. So the reason this sits this way is because you get x
009number of dollars for that for each child you screen. It's like, you know, if you get a little bit more money for a three-year-old, a little bit less money for a four-year-old, and even less for a 5-year-old with the incentive of catch them early, and then you've got a couple years to get services in there, but we're paying for staff to be there. And so, you know, people cancel and it's like, oh goodness. So, it's just not a program that you're ever going to probably see this flip until the state funds us differently. To be honest, it's okay. It's an investment. um we can use some money from early childhood family education to help offset some of those costs legally. So that is nice and that is what we often do. Early child and family
010ed is a program for babies uh up to kids going into third grade and their caregivers whether it's parents, grandparents, um foster parents, all that is included in there and we get some really nice funding. There's been some great advocacy at the state level to make sure that we have that. I think our community envy um one of the challenges is you're trying to get parents into programs really to create kind of a support group like other parents who are going through similar things or caregivers and a lot of our families there are now two people working uh and so they get home at night and they potentially are tired. They want to spend time with their little one who's been in childare all day and so this has been a challenge for us to
011try to find ways to take this funding and make it really work. Uh, special events is one of the most successful ways um, ECF does their work. They put on fun activities, breakfast with Santa, black and orange bash, and it allows parents an opportunity to come out uh, and, you know, have fun, meet other families. Um, our early childhood family ed program has three full-time staff, our early learning coordinator, a parent educator whose job truly is their licensed teacher. they uh learn how to teach adults and how to create those really nice social circles and um and then we have an early childhood uh teacher. So it's it's the three of them that kind of make up the core of that program. SR is school readiness. This is the one that is the most lopsided
012of all of the programs. This is very common. Uh the reason why is because we are using licensed teachers who are on the master agreement. So, you know, and and and it is understandable. They have worked hard to get where they are and we need to compensate them uh appropriately. So, they're on our master agreement and so um that is kind of why that is it's a pretty big expense and the money that we get from the state it's just it's not it's not enough to offset that cost and uh you cannot charge enough money in tuition to offset that. So yearly we lose. This past year we lost a little bit more than years past because this is year two. Our teachers have been on our master agreement. And so we are going to
013need to figure out how we can keep those costs minimized. One of the ways is to increase the class size. Now you all know this is not always a popular decision. It's a hard decision. The smaller we can keep those numbers, the more you know one-on-one time kids get with their teacher. The good news is in in the world of early childhood, it is always 1:10 ratio. One adults to 10 children. And no room can we go more than 20. And we wouldn't. We, you know, right now our three-year-old students um the maximum number we're looking at is 15, maybe 16 children in a room with two adults. And our four-year-olds would be um up to 17 or 18 with two adults. Um, in the past we've been able to keep that closer to 14
014and 15, but again it's just the the reality for us is that we have to be able to make sure like be responsible with this and and try to get it closer to balancing. That would be my goal. Um, youth uh our youth programs are doing excellent. Again, those are our after school fun activities, whether it's fencing, chess, Legos, robotics, basketball, all of those great things that we do. Um, summer camps that we're running right now. And then all of the other things I've just kind of put into here. Community education has, you know, all of our adult programs are fee based. We don't get funding for um adult programs. So, those are expected to bring in enough revenue to pay the instructor and then to help pay for all of the other costs that
015go into it, whether it's the software we're using for registration or the administrative support. You know, myself, my assistant, all of that good stuff. So, that's kind of where this looks. Um, another big one why this is a massive amount is it includes Project Kids as well, our school age child care program. And so that that is a very we have a lot of students and so there's a lot of revenue that comes out. We have a lot of staff so there's a lot of expenditures there too but that is why this is so big. Do you have questions on any of this? And school readiness that's the prek right? Good good question. Thank you. Yes. School ready. I don't the state is looking at changing this name because parents have the idea that I'm
016going to send them to preschool and they're going to be ready for school and we're trying to flip that narrative. Schools need to be ready for the children wherever they are at. And so yeah, there's a lot of talk about that, but yes, you would know this as preschool. Yeah. Are you seeing enrollment numbers go up and that's why you want to increase class sizes or say that again. Are you seeing enrollment numbers or interest in enrollment going up or No, I wish that would be lovely. That is not the case. We are seeing our demographers telling us the same thing you guys are hearing that people are choosing to have less children. And um we just do not have we know we know for a fact that over the the next few years we're
017not going to have that level of enrollment that we've had in the past. Uh we're down probably I I want to say I bet we're down 20 kiddos right now. We'll get some over the summer much like kindergarten does, but our guess is going into next year we will not have as much. So, one of our teachers uh took a job elsewhere and so we're not replacing them. And so, that was nice. I didn't have to make some of the really like tough decisions, you know, that we had to make in other areas. So, yeah, they'll that that'll become a part-time position next year. Fingers crossed. I can find a teacher who wants to do part-time. It's still open right now. Um, yes. But that that's how that goes. I think our I think we
018had about like 80 four year olds last year, which is a good number. And I'd say right now we're sitting at about 70 and we've got about 35 three-year-olds. And we always see that. We see a lot more three-year-olds, excuse me, a lot more four-year-olds than three-year-olds as parents to make that decision. And the other factor that I think is is very true for so many families is they are paying for child care already and then they're trying to add on the cost of preschool and a lot of them are sending them to centers that require a 5-day minimum. And so now that these these are tough choices families have to make and so they're just going to say my center is doing a really good job and many centers are and and that's where
019they will keep the kids. And so again, I personally believe and we will continue to advocate for this until the state funds preschool at least two days a week. Let's say we're going to continue to kind of have that that give and take with with the need for childare. And we do not provide child care for three-year-olds right now currently. Um we have to look at that though like potentially if we did then maybe our three-year-old number would go up and our four-year-old number would go up. So it's definitely an area we're talking about. Um, as you know though, right now we don't have enough staff at the primary school and we kind of feel like if we're going to stabilize something, it's the K12. We have to stabilize because they're here already as our
020students. And so that's the reason we haven't made that, you know, shift over to to carrying for threes because we're like when we get staff, we put them in primary school. Um, so some success stories in community education, we can talk about those, but do you guys have any other questions about any of those programs that I've talked about? Um, just overall, um, yeah, from the previous slide, it looks like in overall you're budget neutral, right? From for all the programs, I would say yes, as a whole, community education, it will um the the biggest group with with project kids will help offset some of the other ones that are losers. I'm going to say like not not the people involved in that's a wrong word they lose money and so it's just like you
021know in in um in the past the finance person um or people I should say that I've worked with have always been like it's an investment into kindergarten and they were always very comfortable with it I it's something I personally struggle a little bit with like I want things to be neutral so yeah so we make up for some of it in other areas so yes overall this past year I and Dan will always can speak to this a little bit more. I feel like school readiness in particular lost more. Um, so yeah, that's one of the things that we're that's called not loser but lost leader. Thank you. I love how you reframe that lost leader. Thank you. And much much better because preschool is dear to our heart and we we are willing
022to say yes, this is an investment in our little people as we move forward. Um, Jen, I do have a quick question. Um, do you guys rent out the spaces, the gyms and that kind of stuff? You do, don't you? Good question. So, I that that and I'll talk about that at the end. Facilities has bounced back to community from activities department that I took that back. Um, and rent. Yes, we rent out everything, but none of it comes to community. We I am a manager. It all goes into fund one. Okay. Yes. Yeah. Right. I mean, selfishly, that'd be lovely. Now, what I will say is that the um I just hired a new receptionist. I'm like, woohoo. Uh and she will spend two hours a day basically doing some facilities work. That money
023comes out of fun. The other hours are up from community ed. And the some of the revenue that comes in will offset some of her time spent doing that. Facilities work is tough. I I thought when I took it on, everybody's been doing more right around the table. Everyone's had to do more. And I um decided that it was like, yes, I've done this in the past. I can pull this back. And I forgotten how much work it is. It's a lot. People have, you know, they they you're coordinating with a lot of people. We don't have a facilities person anymore like as far as, you know, managing all the buildings and so you're coordinating with a lot of people. But yeah, that is the the money. a lot of it and and we bring
024in enough through facility rental that it also goes back into helping, you know, fund and different things. Yes. Yeah. Um and I'm looking forward to I've just kind of got my toes back into the water of that. And if you guys have questions as we move forward into next year, I definitely can make sure I'm tucking that information into monthly reports so you can kind of see what kind of revenue is coming out of the facility use. um not surprising it's a lot of youth associations but we also have a lot of agreements with youth youth associations so that it's like if you can take care of fields then in exchange we allow you to play on them right and whatnot and so it's we want to take care of those those associations often bring
025up this the kids who are participating in our leagues and sports teams and so it's kind of a yeah we try to help each other I would say okay but there still is a lot of other opportunities for for revenue did that help answer. Yep. Thank you. Yeah. Any other questions? Okay. Um, so some success stories, some things we're super happy about. Uh, I I personally believe we need to compensate our preschool teachers as teachers. Yes, it is expensive, but it is appropriate. I am a teacher myself. I went to school. I got that license. You invest in yourself. And when you put them in a preschool classroom, that doesn't make them any less than a K12 teacher. And so, we need to compensate them. So, our teachers are all licensed teachers, which is great.
026Um, and starting in 2028, unless the state changes it, that's a requirement. It hasn't been a requirement. Byron made the decision when I came on board when we hired early childhood teachers, they were going to have teaching licenses. Um, and so we've been moving in that direction. So, right now, I currently only have one teacher who's not licensed in early childhood. They have an elementary ed license, but it's a different lensure. And so they're looking at, you know, what they're going to do. Now, the state did make a change to kind of some of that to grandfather those people in because let's face it, if you've got, you know, 20ome years of experience, you are you're an excellent teacher at that point. Um, so that is that is one of the things with preschool uh
027that that we're really proud of is that team and how hard they work together. Um, in our youth experiences, we are we're so thankful for teachers who are willing to give more time to teach. We pay them, right? Like they can set up a a fee so that they can get paid for their time. But it is there by the end of the day a lot of teachers are tired and to to take on more is it's a it's a big ask for some people. But more and more more people are recognizing you can have some pretty impactful um minutes with kids if you're willing to give up that time. So Julie Kings is one of the lovely instructors who we've been able to recruit this past year who loves cooking and so she's using
028our kitchen at the CEC to help kids, you know, on and classes and we've had more staff who are like, I'd like to do this. And so it's been awesome to just grow our own. And that really helps because not everybody's available at like 3:00 to start teaching a class after school, but our staff often are able to do that. So that's exciting to to see more people doing that work. And then since I have been the director, I have never seen such an awesome adult growth as we have currently. Uh pickle pickle ball is definitely one of the reasons. I can't lie. They love pickle ball. So, I've got a very active group where either they have flexible work schedules or they are retired. They meet Monday through Friday morning in the gym like
0299. I had to push it off at the start of preschool because parents drive. There's no busing for most preschool students. And so, the the front the front was a mess. And so, we're like, we got to push the pickle ballers back a bit. So, like from 9 to 10:30, they get to play pickle ball. They love it. They ask all the time if we can keep adding more times to it. But it just provides that connection that is so critical. And we had seventh graders come in and do a project and it's like so many of us don't have a concept of what it's like not to have to get up and go to work, not to get up and go to school. And you you're forced to socialize. You're you're in people's space
030all day. You retire and you very much now all of a sudden don't have to be anywhere. And so you lose some of that face toace time. And I feel like the CEC is really creating that that they call it like a third place, that place where people can get together and connect. And it is powerful. And I I feel like this investment into that group helps us as a whole be able to go out to the community and say, you know, we're in a space where we potentially need to ask you for more and and this is our why. And this group of people is now ready to listen and engage in that conversation in a different space potentially because they do see how powerful these spaces are to themselves and the kids who
031are in them. So senior clap out like the graduation pickle ballers were playing that day. So the preschoolers were in the gym clapping. This the the group that was playing pickle ball was clapping and it's just like it's so cool to see all of that come full circle in that space. Um so yeah, I'm I'm so proud of the programs that are going on in that building. On Wednesdays, the um Family Services Rochester serves a meal. It's like 4:50 like uh the seniors come and have a meal together. Once a month, the B the Byron the senior club comes and they do something all together. So, there's probably about 40 seniors who meet and and uh have lunch together. So, there's a card club that plays every Wednesday. They get together and play 500. They
032keep trying to teach me how to play. I don't know how to play yet. I'll learn sometime for sure. Um so, yeah. So, it's it's a good space and I'm so thankful for it. We would make things happen without it. I know we could because I've got some talented, dedicated staff, but with it, we can do so much more. So, um, thank you again for that. I I feel so privileged to be able to to have that space and use it. Um, going to shift to facilities as it's bounced back to me. I get a lot of questions and of course policy is great. the policyy's pretty open understandably and so then we get some questions and so I wanted to just give you guys some things to consider moving forward some things to kind
033of grapple with happy to help you know provide some input but um not sure if it's tonight or moving forward July one starts a new fiscal year uh it's my understanding that rental fees increased last year so potentially keeping them the same this year that is your decision but I was asked if we do decide to increase facility rates if an email could go out to all of our past renters because they kind of go into it assuming that you know things are going to be the same and it potentially may not be. So, um that is something to definitely consider. But youth associations is one um that you know they are our biggest users of gyms um in particular and um you know I I think that it is space is a cost to
034them and so trying to figure out like can we partner with them? What does partnership look like with them? We need to make sure that, you know, we are using our resources in a way that's fiscally responsible. Um, and the baseball softball associations can take care of the fields in the summer for us, right? The basketball association does not like that. That's a little tougher because there's just not a lot that they could potentially do. But I'm here telling you that I think if somebody was thinking outside of the box, potentially there are maybe there are some things. I have no idea what it is. Um but uh they you know it's not uncommon for them to spend over $10,000 in in facility use costs. Um and of course they those costs get passed on
035to parents as well. And so um it's just something to keep in mind is you know how do we continue to partner with those associations? And I don't have the answers for you. Sorry. But, um, painting the fields, right now we charge $75 if a renter wants the fields prepped. Uh, the grounds crew has told me they have over $100 in material alone. So, what I will tell you is we are losing money every time somebody rents the middle school soccer field and asks for field prep. So, um, it is something that we may want to change. It's $75 right now to have the field prepped. Uh that feels like a lot to me. But I mean if the materials are costing a hundred I don't know that we shouldn't be we should not be
036losing money on facility rentals is my guess or is my my my thought. My guess is that doesn't even cover the cost of the grounds person going out and actually programming the little robot to do its thing. But it would be an area that I would encourage us to think about. Maybe we do need to actually increase that fee. Um whoa. Right now in our policy, uh, we do have the potential for some people not to pay for cleaning. And what the custodians are telling me is no matter who is using the spaces, there's always some cleaning that has to be done. Toilet toilets are never cleaned quite as well as they need to be. Paper towels and toilet paper have to be restocked. There's always a charge to us using uh or allowing other
037people to use our spaces. And so, you know, we may want to clean that up and put it into policy that there will be some type of fee for all facility use regardless. Again, it's a suggestion if we're comfortable just saying like, "Nope, it's part of it." That's fine. I'm here to do what the board has in policy and enact. But, uh, I will tell you that there are staff who are just saying like we're basically eating the cost of all of that. Arnold's might be doing the work, but we're still paying for it. Um uh another thing is like just moving to a 25 uh flat fee uh for tables and chairs. So people come in and they don't even realize it. They'll just ask the person who's on site like, "Hey, I need
038some white tables." And they'll grab them. Well, grab the high school custodian told me the other day, one of the crock pots on the tables melted at the table. The table had to be thrown away, right? So it's just like things need to be replaced and repaired. So just moving to like a flat fee for them may be something to consider. It maybe not. right now. I think it's like, you know, basically I I can't even remember. I don't even want to tell you. It's in policy, but it's not very much. It most certainly is not going to be enough to replace anything if needed. Um, and then the biggest thing that I think I really would love for us to see is to create a rental class for this group of people that are
039literally our our people. The work that these people do directly benefits the school. There they're groups that we would say no we don't want to charge them because what they are doing is supporting our students supporting right like directly supporting the work that we are doing right now this isn't in there so like when you look in the classes class one is already starting with youth associations right like people who are by groups supporting Byron students so my suggestion in looking around at other um other uh area policy is either create a zero class which you could But that doesn't always make a lot of sense to people. Or bump your class one to class two and create your class one and like identify these groups that you're like the these these groups never they
040don't pay, right? Like if you have and when I say staff, I'm not talking about like I want to rent the gym to have a birthday party. That's not what I'm talking about. I'm talking about like I have an afterchool activity for a student group and I want to reserve that space kind of thing for staff. just to clarify that. But you know, our parent teacher organizations in postprong, so I I think in my head it makes sense to make them class one and just no rent, no fee charged, but then we still are allowed to put them into our system that we use and it would generate an agreement with them and that way they're not, you know, you can kind of keep track of like, hey, the district has provided all these spaces,
041this many hours for these groups, right? Rather than just trying to like do it on the side. So, do you have questions about facilities at all? That was really good information. Oh, good. Really good. Like I said, I've only been doing it for a short period of time and you guys might, if you look at my strength, find your strengths, I'm a maximizer of systems. And so, I'm like, when systems don't work the way I want them to, I'm like, we got to fix it. But, uh, sometimes that gets really irritating for people because they're like, Jen, it's not broken. I'm like, I know, but it could be a little bit better. So, anything I I you know, say you guys just take I I do not mind if you're like, "Nope, we're not there
042right now." And that is perfectly fine, but I do appreciate direction as I take over facilities. Yeah. I'm surprised there's not a cleaning fee. So, like that just seems like not for everybody. So, like we still, for instance, I'm going to I'll just be very transparent. We've got some organizations still that are like run by staff often. We'll have a staff person there and they'll just be like, "We'll clean up." And they do. They do a good job of cleaning up, but they still, like I said, there's stuff the custodians are telling me, there's still stuff that they just, no matter what, the group is not going to be able to put all the lunch tables back where they need to go so that things are ready on Monday for lunch in the high school,
043for instance, right? And so, I don't think it's unreasonable. There's a in our policy right now, there's a $30 cleaning fee for groups over 25. And my suggestion would be there's just $30 cleaning fee that will be provided for anybody who doesn't pay for a custodian, right? Like and people will do everything in their power not to pay for a custodian because it's very expensive and I get that but the reality is liability wise we have to have somebody on site from what I was told and you know so it it's often especially with outside groups it has to be a custodian. Okay. So with the youth associations, do we have to have someone present when they're using the gyms too? No. Okay, good. Nope, we don't. So what we do for all groups now,
044um Jay Baddy is a custodian and the CEC at night. He's our only I'm going to say like he's our only employee who is a custodian. Everybody else, all of the other buildings have gone to Arnold's. And so Jay um is our on call person at night so that if an association has a problem on their agreement with the district, they have his number and they can reach out and talk to him like, "Hey, we can't get into this space, this gym." It's like Okay. Yes. That's so that's kind of how that works. So there Arnold is either in the building or um Jay's in the building to do that. That's a good question. Um and I feel like a lot of these things are kind of no brainers. I don't know if you guys
045agree, but I'm trying to think what's the most efficient way we can get these things changed this. Good question. I think if if you're open to them and and you want to I can definitely work within the Google doc and make some suggestions of things that we could edit and then you could have that ready for your meeting. Does that work? Yeah. Okay. That'd be great. Um and then were the youth associations able to get keys to the buildings? I know there was an issue at one point where kids were locked out. No, I know. Is that Can we do that or is that not I mean that that is not my decision to make. Can you do it? You absolutely can. You can do whatever you want. What I will tell you is once
046you do it, you're not getting them back, right? And so and and even though they're not supposed to make copies, like it's illegal for a key maker to make copies of those keys, they do it all. people do it and then you've got keys floating out there and then it's really really challenging to to have and then you're asking basically someone to go back and look at footage to see who came and got access to the building when they shouldn't. It if all things are going right and and please know if you guys get feedback from renters that are very frustrated with things. I definitely would appreciate knowing that because my goal is to make sure that does not happen. But custodians use their s the the door system to unlock schedule doors to be
047unlocked and so we should not run into that. Okay. But that is it would have to be a physical key not like a card. There's not like an electronic way to give you you we could issue fobs. You absolutely could issue fobs. It it's again a fob is a much better solution in my mind than a physical key because like even my staff doesn't have keys to be outside the building. at the card readers work, right? Um and so and you can deactivate them by going into the system and clicking a button, right? And and and that is definitely something that you could explore for getting feedback like that. They could still get into the building and not have any luck getting into the locked gym. That's like an actual physical key, but at least
048it gets people out of the hole. Right. Right. Yeah. Right. Okay. Yeah. And do you have any concerns about giving thoughts out other than you know just I guess the obvious of Yeah, like giving one to each organization or something. Well, that's fair. Yeah. Uh if I were asked I probably don't have enough information. I the system is only as good as the people who are actually using it. So, if I am issuing a fob to Joe Smith, right, I need Joe Smith to be using the fob, right? Otherwise, it's really hard for me to know who's actually accessing the building or not. Joe Smith gives it to his high school kiddo to say, "Go shoot hoops." Right now, all of a sudden, we've got a problem. Right? I also believe though, we're still a
049small enough community. And I think, you know, we have to trust that. I partner a lot with like BBA uh for for camps and stuff and through community ed, they've got background checks. They have ops. Those individuals have bobs. I don't know how we want to handle renters, right? Like if they're a repeated renter, like an association, I can definitely see why we may want to explore that. We could pilot it. We could try and if it turns out like, no, this isn't working, then we shut it down. But like I said, investing in like a $10 fob that they can pay for that we control much easier than a physical fee, right? Yeah. It's the youth organ like youth sports organizations that those are the only ones that I see. Yeah. Really a need
050for so if they if you already have something figured out with them. Yeah. Okay. Well, I'll say we do. And then I guarantee as hard as people work mistakes are made, someone's going to oversee overlook something and then you know they get locked out. So, I I definitely um Yes, I feel like the question came up. We feel like we're doing a pretty good job, but if you get feedback about it, I'm I'm that is a better idea. A fab is a better idea than Okay, for sure. Okay. All right. So, you'll make those recommendations and I just want to say thank you for all the hard work you've done. Like, it is obvious that the classes you've added are super thoughtful. like when they for example they ended enrichment in the in I am
051getting a little tearful because it's just I know it was a ton of work but like they ended enrichment in the intermediate last year and you had enrichment offerings with Mrs. Newsome after school so kids could still have that opportunity. So I just really really appreciate all the thought and work and creativity you put into it. Oh well thank you. I I have to give credit to my people. They're amazing. Like I've got got some lovely people that we work with and like I said people like Mrs. Newsome who are willing to step up and do some other things, too. So, yeah, we're really fortunate and I I feel like we've been all of us have been through a lot and I'm just so optimistic moving forward that we're going to continue to grow and,
052you know, continue to be healthy and get better and better as a whole. So, yeah. And please let us know how we can continue to support you, too. Okay. This is easy for us to do it and it all makes good sense. Yeah. Well, thanks. I right now I think one of the things that you know I've talked to Dan and and Mike about is moving forward that building has a cost. The CDC has a cost and it is well within the district's rights to do something called chargebacks which means basically the district will charge community ed for using spaces that you know that co that cost the district whether it's utilities or other services. And so that's something else that, you know, we'll be looking into as as moving forward is what that costs,
053you know, how we absorb that cost. So yeah, but but uh I think I think we're positioned in a space that we can absorb some of that to help out with that and uh still continue to do great stuff. Great. Thank you. Yeah. Thanks for the presentation. If you have any other questions later, feel free to email me. Okay. Thank you. All right. Moving on. We've got Dan um presenting the preliminary budget information. at a PDF. Oh, no. Well, good evening. Uh, tonight we'll be talking about the next year's uh general fund budget. Again, talk a little bit about community ed um and the other budgets. I didn't know if I should call it the big beautiful budget. So, I don't think I will. It is. It is beautiful. It's not. Um so tonight we'll
054talk um our agenda is to talk about some budget notes and terms so we all understand what we're all talking about all the time. Excuse me. We'll talk about where does the money come from? What was the money spent on some budget highlights? Some district challenges and our future schedule. Uh just some few words about about your budget. This budget's about 2,100 lines in the um of all the all the lines and I I came from a district where budget was 40,000 lines but I also had five people doing it for me. Um so if I spend three minutes I spent more than minutes on each line in the last three weeks that's like 105 hours one person would spend just working on this project. It's about two and a half weeks of straight work.
055You don't want to do anything else. So, um, and you almost have to because I'm really afraid that you know if they miss something. I was even changing things at 520. I didn't get into the presentation, but you know, this is a we'll call it a draft uh because I want to make sure on a few more things before we have you approve something. Um many of the revenues expenses are are are obviously speculated. Um we don't always know who's going to take what kind of health insurance. We kind of just use a base for that. Um we don't know who's coming and going all the time, things like that. Um we do calculate the salary and benefits for every employee um instead of just doing cost per FTE. I mean many places you know
056go into the site budget model and um and that's where we would just have a value per teaching FT teaching FTE a value for par FTE and it's an average value and once we assign FTEES to each site then we would just calculate their total budget and give it to them and then the principal would go through and staff based on that um it's usually something that really big districts do. Um when I went to South Wash, which was the big sixth biggest district in the state, they were so low in fund balance that we couldn't afford to do sight base because if we use the raw average, you could really screw yourself over because it's like, oh, 60,000 it turns out to 70,000. Well, that adds up big. So we sat down and did
057every employee, plugged everyone in. They also had a very tough transfer article in their contract in which teachers could reject transfers. So it was the principles had to take who they got. You know, the district couldn't assign people to different buildings. So but so we don't do that. We do a zero waste budget here. Uh basically go from ground up. Um and that way you pretty much catch everything. Um we'll take staff lists and we'll compare them to what we have in the budget and things like that. Um it's the budget's not a gospel. It's a guide just to keep us on track to remain solvent so that we can just take a quick glance and see as we do every month and say oh you know we should be about here and we are
058or we're not and why not things like that. It's also good at kicking blame. people are mad and what's up in front of us who we just say no can't do it it's not in the budget some of the terms we use um in school finance Minnesota um when I talk about fund balance um I had some colleagues up in the metro that others thought I said fund balance so they thought we were talking supposed to be fun um they soon found out after two hours of talk that it wasn't that much fun but fund balance is is the unassigned general fund balance. So, we're talking about general fund tonight. Um, talk a little bit about community because they have some restricted balances, too. Um, unassigned funds are used for operations. all instruction um including
059special education, instructional support, uh transportation, maintenance, activities, district administration. Those all we use unassigned fund balance for. And that's why that's that's the fund balance that we're always looking at. And that's the one that you're judged on. That's the one that if it goes under two and a half% of your expenditures negative um negative two and a half% then that will put you into statuto operating debt. Um so when we talk about percentage we talk about the balance your unassigned fund balance divided by your expense shares but you don't count your reserve account spending. Um, I'm probably making this way too confusing, but basically it's it's how much money you have divided by how much you spend. Um, it's generally your savings account. The board goal here is 8%. Uh, we finished last year um
060at about 2.59%. And this does not include funds that are reserved by statute. That's mainly what guides us on what's not an assigned fund balance is in statute what money has to be put away to be only used that way. A lot of those funds include school nutrition which is a whole different fund but that's you can't use general fund money in school nutrition. You can't use um you can use general fund money and community service but you can't take community service money for the general fund. Um, but even community services has some restrictions in some of theirs and we were talking about school readiness and I just slipped it up real quick. So, generally those school readiness accounts are running negative all through the state. Main reason as Jen said was because um it's
061not funded in a way that supports paying teachers on their master agreements. Um the general fund is they get basically formula money plus um compensatory money and learning learning and um development money things like that whereas Jen's fund is only funded by whatever aid comes in which hasn't changed in years the formula hasn't and wherever they charge they do get held up they they do take a certain number of early childhood special ed kids and then the general fund special ed department will pay them for those slots. But I don't know if I can find a district that has a positive school radius now. So 72,000 isn't too bad to be down only that much. And of course the rest of her and we can't really get rid of that balance because it's restricted. So
062it's going to sit there unless somehow you can Somebody wants to donate thousand to that last you six months. Yes. Uh debt service is kind of obvious. Long-term facility maintenance, those are restricted funds to be only for and you you'll approve a long-term facility maintenance plan next month. Uh construction fund that has to be used whatever the vote was the language in the ballot. operating capital are monies that are restricted. Uh state schools uh student activity accounts and then staff development is also restricted. Dan, can you go back to debt service again and just kind of remind us of what debt service is? Okay, so debt service is a separate fund, fund 7. And when voters pass any kind of capital bonding, um the district borrows money, like you borrow 44 million or whatever, and
063then just figure out what your payments are going to be for the next 20 years, and then you you levy that payment amount each year. So, as the money comes in from the county, we pay it through the debt service fund. Gets deposited in that fund, gets paid out of that fund. Okay. So, it's really just to service the debt. That's the levy money coming in to service it. Okay. There's a little bit of aid that comes in some of the different tiers. So, there'll be a money going in there, too. But that's all figured in as the levy is how much you're going to ask the taxpayers for to do that. So, when you refinance or refund bonds, that will lower your debt your levy requirements because they're reducing your debt. Okay. Uh just
064some notes, reducing or increasing your spending reserve funds will not affect the NSI fund balance mainly because what comes into the reserve funds will go out of reserve funds. Sometimes you can use some of those funds for instance school money for counselors. So if you're not using it for something else, you can offset some of your counselor cost things like that. Generally those funds you would just want to use them for what they're intended. Um and you're also limited by the targeted revenues of the fund by statute. Whatever the statute says you can use this money for. So funding in Minnesota. Um so up here I just this is what we're budgeting for your revenue next year about 29 about $29 million 1737. Um, you can see in Byron that state aid and I I
065put this slide together years ago and I have to apologize. I I kind of just dusted off in my last budget presentation from South Washington. So if you see like 200 million in there or somewhere and I made a typo I didn't fix that one but um state aid and I like yeah I like people to think about where that state aid is coming from. Yeah, we're saying we're getting money from state aid but really what is state aid? That's that's income and sales tax that the state collects from all our citizens. So that that education money is collected from everybody and spread around and then of course any kind of fees and stuff you pay to the state. The local levies are basically what the local people are paying into this into the into
066the district's operations. Now local levies in the general fund are pretty small and vibrant. Um, you do have local levies in the debt service fund that are paying for for bonding projects, but the only thing in the in the general fund is the local optional revenue that the board passed years ago. Um, and then federal aid comes from federal income taxes and and other other revenues are coming from your local people. Local fees, rent, um, interest, admissions, um, fees for activities and things like that. So, you can see about 85% of your revenue in the general fund is coming from state aid. Um, I looked it up real quick and on the state side, state average is about 72%. um on your local levy side of it, 11% of your general fund money is coming
067from local levies, but statewide is about 16%. And the the most obvious reason why that is is because you don't have an operating plan. Um federal aid has gotten so small. We'll talk a little bit about that, but you know, only 1% of your revenue comes from federal statewide seven um and then three and five. So Dan, if we had more businesses in Byron, the state aid, the income tax and sales tax, that would increase, right? Isn't it just because we don't really have any big businesses? No. No. Um because your your property taxes are only going to be what you ask for and what you're allowed to ask for. So if you don't have an operating levy, you're not asking for that money. So you're not going to have to levy that. What? But
068the one above it though, the state aid for the income and that's all that's just goes to the state and funneled out through their programs. It doesn't matter. Okay. They don't have any preferences of who gets it. Okay. It's all I mean compensatory is a lot of it. But that that's going to go to a high poverty level places like that. But if you had more businesses, it would spread out your property taxes so that your homeowners residential is not paying as big a part of the bill. And then federal rate, why is it such a small percent for us? Well, we just found out like three days ago that the title allocation for environment was reduced by $75,000 and it's all metrics. Um I looked it up that's basically and I it's an easy
069term to use instead of there's like four five metrics, but it's all based on what's we just call the poverty level. Okay? And your poverty level is very very low. Mhm. And they just say someone else gives the money more, I guess. But so that based on their census and they look at the tax returns and this and that. It's have nothing to do with anything that we've reported. That was Mike's first question. So I mostly act and you probably if you pay if you paid attention during co and I saw that when I because we were in the bottom 10 too of the the state of the districts that got the least co money and vy was down there and so were we and that's why because they based all that co money poverty
070levels of the districts and then just real quick on the revenues as um just a little chart to show you the change that we're we're budgeting we're looking at about 2.19% increase in your state aids. Um, local levy is about 9.75% increase. And I kind of talked about the last video what some of these reasons were. Federal Aid's just dropped now. So, I just told you why. Then other revenues have gone up because of um we uh during the budget adjustment process, we we raised the fees and paid right things like that. Overall, revenues going up about 3.3%. general fund. Uh, as you know, the student count drives the budget. Um, you kind of see pretty much peaked out at 2024 at your highest enrollment budgeting about 20 students less this year. Hopefully, they'll do
071better than that. But, as we talked earlier about the birth rate and it takes a little while for any kind of new development to produce kids. So, even if you're hearing about new developments, it's You're talking about five, six years. That's not on my chart yet. And generally, if you're driving around town, you want to count kids in the new development, you only get about 0.25 for each house. Yeah, that was such a buzz kill to hear. I was thinking like three, two to three per house. Well, it's because it's so scattered. Yeah. Right. Right. That's what he's It makes sense. Um, some other notes about the revenues. So, the enrollment budget decrease to 21 students. The basic format increased by 2.74% to 7,481. Uh, special educ education aid is a major source of state
072aid um for everybody. Um, for years $3.1 million. Um it's gone up a lot in my because of joining the um using the access grant which allows non licensed special ed teachers to be put into the reimbursement system as they work as interventionists to reduce the need for special ed. So it's a really good program. So that that increased your revenue because we've submitted more people the reimbursement got higher. Um the state also worked hard on the cross subsidy reduction aid um to kind of reduce the burden of general revenue. And the cross subsidy is is the amount that you spend on special ed compared to the amount you get in a that's a real simple way of doing it. They have more complicated ways of calculating it. Uh so I think in special ed
073we'll see uh we have maybe a budget of about 4.1 million or 4.2 million and you get about 3.1 million. They got about a million dollar process. So the state put some more aid in place, but they're going at a pretty slow. Um it will go up like next year, but not not next year, the year after. They're trying to get to 50% of that subsidy. Started they started at 447 50 and they have to because the federal government lies way behind this promise of paying 40% of the subs. Never come even close. I think the best year ever was maybe 16%. And as you know, B has no operating levy. It just if you're looking at the dollars, you know, $800 per table would be about $2 million. So, um I buried the lead.
074Um the budget wise and we talked about the revenues expense wise. So, so far we're looking at about $28,956,000 $10 in expenses. So, a net increase to the overall fund balance of about $27,000. Um, well, is it too early? I was changing things at 520, so Okay, two weeks to do that. But um yeah, it it was it was a tough one and I I I had to go through and make sure that we have all the salaries in and all the overloads in. But um I there was tremendous work done by by the administrative staff to reduce that much in two cycles. It took a lot even to go from a loss of 1.5 million to only a loss of 54,000 this year, right? Which I think will be better. We're hoping. So by
075program, so our expenses are going to increase about 2.38% 2.36%. And you can see by program and there's various reasons for them going different ways. Um mainly I think if you look at if you look at where the money goes and this was our old famous dollar and I had a fun time trying to somehow get this into we like to say where does a dollar go in this district? Uh well 50 yeah you have it's hard to read it but 50 cents of every dollar goes into regular classroom instruction and 16 cents every dollar goes to special ed instruction. So direct instruction to kids 66 cents of every dollar goes to that and then you spend another 10 cents on keeping the facilities clean keeping them up to date providing places for kids to
076learn. Um then the pupil support is another six cents and that's getting the kids to school and then you have your counselors and your nurses and things like that. And then your district supports about 6% that's you know to pay people if you don't pay them they won't come to work. um and the count beans and things like that. And then your administration is about can administration and that's your principles and your superintendent. So and I think uh your dealers will be working on these kind of graphics and stuff to see where the hours go and stuff. I had a board member for years when they see where where a dollar went. So We've perfected this over years. This one we just copied a PDF and didn't turn out. So, we'll figure it out. My
077computer's broke. So, I was going to ask if we could use this for sharing information. Um, so what are some of the highlights of this budget? Our revenue increased by 3.3. Our expenditures increased by 2.36. uh addition to the fund balance about $200,000. We incorporated about $1.5 million in budget adjustments. Hoping to see an unassigned fund balance increase of 1%. I know it's not a lot, but you got to you got to keep working. You can't just shut down the base for a year. Um so we ended up uh 24 in our unassigned fund balance. And I'm using the calculation state uses for SOD. The SCERS use a slightly different one. Um yeah, you're at 681,000 about 2.6 2.6%. Projecting knock on Lake Awood that we would end up at about 900 after this year
078at about 3.3 and then hopefully we'll end up at about 1.1 at the end of 26. um like 4%. So you're still a ways from your goal. Obviously new revenue would help a lot. Yeah, this is based on no new revenue. So what are your challenges? Obviously contract negotiations. It's a very delicate balance, you know, with finite funds. Um and it it's going to push your budget in different directions. So I've been talking with with with your mains and your superintendent and Sean and finance directors is how to budget based on the negotiations and stuff. So we we haven't talking about that in the budget inflation. Um now the basic formula is protected for inflation but that's only 60% of your revenue. So you got to spend a whole 100%. But you're only getting protection
079on 60%. Um, so there's 40% that could inflate on you and you won't have any revenue to cover. Um, staffing substitutes costs a lot of money. Um, this district's doing pretty well compared to what I've seen as far as they still $200,000 spent on substitutes, but I've seen worse. Um, utilities and weather cost of course. Um um and I was asked just to talk a little bit about how we account for our fundraiser, our donation, our student activities accounts. Um, it's very tricky because our fundraiser accounts are are basically money coming in and they and the people that are behind them sometimes we'll just not picking on it, but we'll just use a sport for example. We'll say baseball. So, they'll get funds coming in and they know what they're going to spend on and
080they'll spend it out. So, they're going to come out the same, but to put it in our system for people to view it, you have to put a budget in. But that budget's not going to cost you. So, we're putting all these fake numbers in, but it increases your budget numbers. And I would hate for someone to have to be cut because our budget went up so high, but we're putting numbers in to be able to see what their balance is. So, I hopefully Sean said he would probably do a little different way than we're doing it. Um, we'll still run it through the smart finance and run it through the system, but I think, you know, we should have we could provide some support here and keep balances maybe just on a big Google
081sheet says she updates the Google sheet. People can just look up and see what their balances are because a lot of times they'll catch things say, "Oh my god, that was supposed to go to this account to this account." Things like that. Donation accounts are kind of the same way where uh each school has a donations account and how those things are spent are are governed um as well as fundraisers and as well as student activity accounts because being in the general fund one they are under what's called board control and this the board is not board is only authorized to spend money as authorized by statute. So the board like the board cannot make a donation to a private citizen or private organization or anybody. And sometimes these fundraiser things will do things to
082raise money for something and it goes to the general fund and suddenly we can't well you can't donate that. What can we do with it? Spend on the kids. But even that, you can't be buying coaches gear with it. You can't buy stuff for your employees and things like that. So, that's one thing. I mean, there's no right there's it's kind of a gray area. Um, but we'll keep we'll keep on top of it, but it's there's no easy answer to it. What do other schools do? Don't talk about it. They do things probably not the right way. like like would you ever put the stuff in a separate account? Is that an option? Well, the best option is having booster clubs, right? And then they take care of their own, right? Yeah. They can
083spend the money and the only thing they ever donate to us for if they're the booster clubs, I mean, you know, if they were going to buy a new batting cage or something like that, we would we would facilitate putting it in and then they would just reimburse us whatever the cost was. But most of their stuff they donated to the school was to pay for extra coaches. So we had to run those coaches through payroll. So they would just donate the money. But if they were going to buy polos for the coaches or you know treats for the ride home and stuff like that, they just did it on their own through their own accounts. Now there are 501c3 so they have to file with the IRS too but they have to you know
084bylaws and all that. I don't see a big presence of booster clubs here. So um where I mean we have booster clubs for every sport. Um and that's what we did in Steuartville when I was there is they got most of booster clubs to take care of that stuff. Um, but I don't know. There's there's no easy way and sometimes I feel like these coaches have to spend a lot of time to keep track of the money coming in and money going, right? Right. You know, outside of their their normal budgets. Now, student activity accounts are accounted for differently, too. They have their own fund, but it it um crosswalks to one, meaning that we get a different number, but when the auditors are all done, they stuck it to one. The student activity accounts
085um have to be run by the students. The students have to approve every expenditure. They have to approve every move. They have to sign off on every expenditure. We can have an advisor, but the students have to make all the decisions. So, it's for the students by the students for the students. Um, there's a little more leeway in doing things for charitable organizations with student activity accounts. Um, that one I'm not too worried about. We just got to kind of keep track of what's happening in there to make sure that's all student based. And then we're also audited pretty strictly on that. So, we would have to prove they could pull any invoice and say where did the student say this was already? So, we have a system in place with students approve expenditures. Okay.
086I think one concern from community members last summer was um like is our fundraiser money available to us if we need it. Yes, it always is. We we what we do is we assign it. Okay. Um, so you'll be in your fund balance, but there's a pretty big chunk of assigned dollars, you know, between the fundraisers and the donations. It's probably $150,000. So the that's assigned every year. So there is a part of the audit you can look at that shows the assigned to each one. Okay. So there's a little confusion on what the beginning balances were by the time we figured that out. And we I've been working some advisors. We just came up with the best numbers we could, right? Start somewhere. Don't we have a separate account now? Didn't they open like
087a checking account at first? There's a separate checking account. We did for a while. I don't know if it's Yeah, we still have it. Are we using it or is that best practice? What? I don't think it really matters. As long as the stuff's assigned, you'll see it. Um, but we have it. Um, we don't write we basically still pay everything through the the main account and then de account reimbures us. Okay. I don't know if it's really necessary or not, but Okay. That's for sure side, I guess. Yeah. Okay. So, what I'm hearing is you've talked to Sean and there's a plan to try to at least get um the administrators of the fundraisers, class accounts, whatever, like a beginning of the year, end of year, some kind of statements throughout the year so
088they know where they're at. Yeah, I put all the numbers in and we had a flurry of people verifying and then I just had another flurry last week. So, I think most every person is satisfied what their numbers are. Okay. Some things we found went way back to 1920, 2021. It's like they kind of said, "I know you can't do anything about that. We want to open that book up again." Right. Right. Just to fix these things, right? Okay. I don't know. I feel pretty good about it. We want to make some adjustments and and I think the ones that checked all their stuff out, I think they were Yeah, that makes sense. Okay. Good. Thank you. Thanks for your work on that. Like I said, once it's in the general fund, then some of
089the uses of the fund are uh the budget process. Um we're in the June part now as you know that pretty soon auditors will be here. Actually, he had an email. They said, "Is this okay if they come September?" I said, "I don't care when you come." I'll be coming. No, they I I sent them over to Sean, but um so they'll be coming in September to start the audit. Um also September, you have to do the uh the preliminary tax levy and then November hopefully you get your auto reports and then we have the treatment taxation hearing in December. You'll set your final levy, readjust the budget in January and start all over. Never ends. So, I think I just went over on this. So, the next Oh, I already approved the budget on
090216th. I I will be doing a few changes as I want to make sure I get all the salaries in. So, hopefully I can find some money somewhere else so that still balances pretty decent, but it's it's pretty darn close. Um, we'll also include community services budget, uh, school nutrition and the service funds prepare for the audit. We'll be doing some fiveyear projections so that make decision on the referendum. Um I put in August but uh looking at the dates I guess that's going to be a super tax thing but you might want to do in July because move the dates up on us. I think your meeting is real close. Yeah because we have to have it done by August. So I think in July it used to be 75 days but I think
091we made it 90 before the election. Right. Right. So I think Yeah. July we have it used to be you could squeeze it in in August. Okay. Um of course have your operating letter in November tax in December revise budget in January. Great. Is there any questions or we kind of answer them along the way? Yeah. I probably didn't talk about I'm sorry. Thank you. Yeah, agree. Is clearly a ton of work and it looks better than I expected. And so when are you like done? Uh well, my contract runs out June 30th. Hopefully we'll Sean's here a bunch of days in June. And I it'd be nice to set aside and just get a bunch of projects done, get the balance sheet done, and get the budget all cleaned up. Well, the way this
092system is, we're basically going to have to just enter line by line unless he's got a fancy way of moving. I He probably does. I haven't done it for so long where you could just download your file into it. Okay. Okay. If you put one line of code on, you can throw everyone off. My controller can do that really well. So, I don't know. I I'm assuming it was it would probably be the last week of June or so. Okay. We appreciate you. Yeah. Yeah. Thanks. All right. Moving on. Discussion items. a a review of the draft district operational plan for 2526. I feel like you've already talked about this a couple times, right? I thought it looked good. Anyone have any watch or any questions? Okay. Highlighted on mental health, but I don't jot
093any questions down. So, they'll just be on the This is wage statement. Do you want to talk a little bit about this? why we make that or yeah just for consistency and we've done this in other districts where we actually make a record of all the different wages we pay people that aren't in other contracts. That way it's easy for all administrators to look and see this is what we get for this. And so generally what we would do each year in my other districts is have the board approve it and then and then Maybe in January or February, our HR person, but it will probably be Ann or Sean would reach out to to people like Jen and and the activities director or something like that to say, "Do you need to make any
094changes? Do we should we make any changes for this? I can't find someone to do it for this amount of money and things like that." And even if we find too that oh this is a net worker we can't find anybody because we don't pay enough you know um well the net workers you're paying at the master agreement. Yeah those are these are all just like these miscellaneous jobs that we want to make sure everybody gets paid the same amount of money for. It's not chosen though this much good. So I think tonight just review it and then bring it back next week for that consent to approve. Thank you. Thanks for paying. Okay. All right. Meal price changes for 2526 school year. These come from Ter. So I just got these from Ter last
095week. So, um, the adult went up 5 cents and then the other meals went up 10 cents, which is pretty normal. It happens every year. But the adult breakfast stayed the same and the extra mile stayed the same as well. So, these will be on the agenda in June for approval. All right. and review of policy 611-1 or diploma eligibility. Anybody have questions on that? No, I didn't see anything. No, because we had I mean we had already talked about this one and talked to you about this one. Yeah. Uh review of staffing for 2526. So these are just you guys probably went through and looked at this hopefully. This is just where all the staff are positioned throughout the district. So it's what when I make their letters of assignment. This is kind of
096what I use to go through. Um this is kind of a a smaller version because on on my sheet it has like where all their overloads and stuff are. But um this just shows you kind of who stacked where. um for next school year. And then some of the spaces are blank, but we're in the process of um if there's an empty space, we're in the process of hiring. We just hired a few this week. So once I get their paperwork sent to them and get them officially on board, they'll be on the board agenda and I'll add one here. Great. Thank you. Um one of my questions to Dr. newbec was are these seven stone as we will see enrollment change over the summer and the response was that not necessarily we'll continue to
097watch enrollment numbers and if we have to make adjustments we can if we can afford it yeah you can really go anymore because right all the superiors are gone so I don't know if you're going to have enough big enough changes. It looks like kindergarten is pretty well staffed and I were just looking at that. So, okay. I wouldn't think. Okay. You'd have enough kids to make it moves. Okay. First grade classes look like they're getting kind of big, but I don't know. There's some sheep though that are dropping. Okay. So, okay. So, we'll wait and see. There's a lot of homes usually in July and August usually. Okay. So, it's hard to say. Yeah. We'll just keep an eye on it. All right. Uh action on the resolution announcing availability of positions. So does
098this need to be read? Not necessarily, but we have been reading them. So if you want to be consistent with doing that and you guys know this is for that Spanish position. Yeah. Okay. Okay. So, we introduced the following resolution and moved its adoption. Be it resolved by the school board of independent district number 531 as follows. That the following specific positions are declared to be available. High school Spanish position that reinstates rights to the above positions shall be determined as of June 3rd, 2025. that the superintendent and the administration are directed to notify the appropriate persons on the reinstatement list of the availability of the positions. A motion for the adoption of resolution. Second. All right. Now, we need a motion to approve or not. I motion to adopt the resolution announcing the availability
099of the high school Spanish position. Second. Okay, we have a motion and a second. on the vote. Uh, you take a roll call right now. Yeah, I can. Yep. Okay. Lisa, hi. Kelly, I Nadia. Hi. Alicia, I Okay. And the following voting against it. None. All right. Where upon said resolution was declared dually? Yes. Passed. Great. And I'll skip that. I'll throw it in tomorrow. Thanks. Okay. How do I fill in the blank? What do I say? Do you want me to click into each of these handbooks or did you I don't know if we need to. We've talked about them multiple times. Yeah. Yeah. Okay. We probably haven't memorized us. Okay. So, action on those. Then we act take an action to approve all of the handbooks as written. Okay. I make a motion
100to approve the 2526 handbooks as presented. Second. Okay. A motion. A second has been made. All handbooks are approved. All in favor? I say all in favor. All in favor. Oh, sorry. Thought you were saying it. All in favor? I. Okay. All opposed. All right. Um, there was nobody at the the listening session, so no recap on that. And I chatted. I made a motion to adjourn. Motion and a second has been made. This meeting is adjourned at 7:23 p.m. All in favor? All in favor? I opposed.