001an independent school district number 531 on February 3rd at 6m we have an attendance please Jeremy here David here Lisa here here here Alicia here not here vision is Byron Public Schools a community of Learners committed to making the world a better place our mission is to learn share innovate and Inspire and our priorities are to personalize learning in the pursuit of academic Excellence Inspire students and staff to develop their character share their talents and apply their learning and maintain excellence in Resource Management are there any questions or discussion on the agenda items as presented if not would entertain a motion to approve I move to approve the agenda second Motion in a second all in favor say I I all opposed agenda items are approved we'll move into the administrative reports Y is there
002any questions is um what we do is at the end of each quarter or so we ask the administrators to give a report on what's happening in the last quarter kind of where their schools are at and and what uh I also invite them to um or ask them to invite you as board members to different activities that they have so um are there any questions I know you had some time to read them over and so forth but if there's anything that you have questions about I can certainly try to answer or I can talk to them and get the answer to you so there was one thing in Jennifer Dole's report about the potential of increasing uh facility rental fees yes and so I just my only question [Music] was when what type
003of a time frame do we want to look at having that discussion usually it would be summer okay because then it usually starts with the next school year sort of thing would be uh come July because there aren't a lot of um rentals in the summer per se as much as there is when it kicks in come August September and so usually you can take a look at that come June get that information out so as they rent but I'll check with Jen to see if it want has to be sooner if we have to bring It Forward okay sooner but that's that's when it would kick in it's just a matter of getting it approved once I sit down with her and Dan and try to figure out what the cost of those rentals
004are compared to other similar places okay so yeah it'd be helpful they see comparisons okay any other questions or comments on the administrative reports move on to the discussion items start with our financial update I'll let you drive oh I'll let you drive oh okay or do you want me to drive for you no that's fine okay um well good evening um board members my name is dine I'm the interm Director of Finance and operations uh I was telling some people today you know officially retired but um I haven't done one of these for eight months now so it was kind of weird to do Powerpoints again um as I was telling people I must have done 300 of these 400 of these over the years and um I always started with the story and
005it got to the point where my daughter started watching meetings now be she 35 36 years old so she was recording every joke I ever told in every presentation we kind of found out that I did a lot of repeating so it wasn't good but since it's football season still is it football season that's one more game um I had this friend who um he was telling me his dad was planning for end of life the future and he said he Sunny um can you just do me one favor if I pass away could you please ask um like six players from the Vikings to be my paw bearers he goes sure pops why is that he said i' like to have him let me down one more [Laughter] time I'm glad you saved those
006for here not at the office oh see okay so as we talked tonight it's going to be mainly about how we're doing Financial forecast and as we talk about that you can see a lot of the factors that are involved in looking at the financial forecast for the future so our media concern is obviously the 2526 budget that needs to be done by the um end of June this year and um and putting that together we have to look and we have to so the things we'll talk about tonight are some of the assumptions we use because every financial report you see is only correct one day of the year that's the financial audit because everything else is an assumption on what's going to happen um what are the factors involved in some of our
007financial forecast in our finances just a little bit about miss school Finance um we'll talk about the budget adjustments process we're going through and then really what I can see from right now what's looking like for next year so when we look at our assumptions for miss missal school Finance um we're always looking at what's the funding formula going to be there's a basic funding formula um that's approved by the state legislature every two years and at this point it's $728 per pupil unit um that's the basic formula we'll talk a little bit more about the how the formulas work in a bit but we're always looking at okay what are they going to do to that they they never throw a flat amount and say we're going to raise a 200 we're they're always
008working in percentages then they have to look at what the total enrollment is for the state to see if it fits in their budget um for years we lobbied them to say can we have a little more clarity a little more insight of what's going to happen because it's hard to budget for next year when we don't know what the revenues are because they don't finish leg the legislative term until um the third week of May so then they finally tell us in May and then we scramble to get the numbers together and obviously when you're looking at Staffing it's important to hire people it's also statutory of the way people are laid off so it makes no sense that they would do that so we we begged them for years to say could you
009just tie it to inflation I mean that's what they do for the Department of Human Services um they finally passed law in the last session where they gave 4% increase the first year 2% increase the second year to the formula and then they said forever more it will be the rate of inflation um however um it has a a floor of 2% and a ceiling of three so it's going to be somewhere between two and 3% increase because I'm glad there's a floor but you know if inflation's four and a half it's still only going to be 3% um so so that's one thing we have to assume and go how what are we going to do for the funding form what should plug in there what should we plug into the spreadsheet to see
010what it is we also have to assume what the enrollment is going to be um as you know enrollment is your single most important factor in determining your Revenue it is for every school district in the state because it affects not only the basic formula funding it affects your categorical funding it affects your um local optional Revenue funding and it affects your operating Lev funding so that's one thing that we have to look at closely all the time we have to make sure that what we thought was going to happen happened then we have to try to figure out what's going to happen in the future so when I look at enrollment I usually I always like projected five years out and I use the cohort survival method um it's basically the numerical history of
011changes in the classes throughout the years so when people say well what about do houses here new houses there well when you figure out what a house really produces a lot of times for years it was like 0.25 you know you have to find four houses to get another student in your school um and then we found that it was too risky to use that so we've always just used a core survival method because that basically what I do is look at the last 10 years and for example we'll we'll see on the next page um what was the difference between second and third grade every year then I average that out and then I use that to project the future years we never know the kindergarten numbers um a lot of times till the
012very very end um therefore we use birth rates um you can take the birth rates for almost atate County figure out the percentage that go to Byron public schools and have a pretty good idea at least you have some statistical background to what you would project for kindergarten um the problem is unfortunately we've seen the lowest birth rates in many many years uh 2020 was the lowest one in 20 years I think since the 90s and then as I looked them up what we have so far it hasn't gone up a whole lot um the only bright side to this county is that the county is growing pretty quickly so um the percentage and we look at birth rate we look at the number of births in the county and then tried to figure out
013how many of those went to buy rent um with low birth rates it might be voided a little bit by the fact that the county is increasing their their population pretty quickly so this is a really busy slide and I I don't expect us to read it all tonight but this is just an example how I figure out what the future enrollment is um so I take these numbers and look at the difference between each class for instance in 1716 you can just take your kindergarten go all the way down and see what the numbers ended up being we started in 16117 with the kindergarten class of 177 kids and if we go all the way down I didn't draw a line but you know it's probably the um 27 28 class of 173 so
014that one didn't change a whole lot but we look at each change each year to forecast the future and as I looked at this one I it was pretty easy to determined that to figure out that over the last 10 years your enrollment has increased 21.6 n% 2% a year that's a nice steady growth that's easy to manage um unfortunately projecting the smaller kindergarten classes because you know they're going to come all the way through I see in the next six years a drop of about 8% but that's solely using cohort survival method and that's using kindergarten classes of 120 for the next five years and these and I always put on here enrollment projections for Budget purposes because we want to be conservative on budget it doesn't do anyone any good if we budget
015too many kids um in our Revenue projections this is just a graph of what that looks like as you can see where you're peeking out here and then with the lower birth rates and lower kindergarten classes your larger classes are slowly going out and um being replaced by the lower caner classes so what are some of the factors that affect us financially obviously you're probably he a million times for me enrollment obviously um another big factor is um inflation um it's turned into I mean inflation is affected all the economy and actually you'll find as we look for not only teachers but look for support staff like that that you know the inflationary increases in wages within the last four years that's has come down into the school district too because it's it's just hard
016to find people um You probably find a lot of them in the bus driving things like that up in the metro area we had to raise our bus driver um beginning wages to $28 an hour just because we couldn't compete so you're always looking at inflation you can pretty much figure that your wages and salary your wages and benefits are going to kind of follow the inflation line um Staffing is a big factor you know when you look at class size what class sizes do we want to have what class sizes can we fit in um special services um which are mandated Services as we look to serve each child every student and we find that some of these services are more expensive than than General instruction and we find also that the state doesn't
017fully cover the cost of special ad cre what's called a special education cross subsidy and that rest of that money um has to be paid for with general fund dollars contract settlements obviously are very very important as about you know 80% of your W of your costs are wages and benefits the weather the weather has been a last last couple years been really good I mean you know we budget 65 70,000 for snow removal it doesn't snow you don't need to spend that uh but if it snows twice as much you have to spend twice as much um it also affects your all your heating and electricity bills and you in some cases your water bills and then obviously the legislature um really not a lot going on right now because the house hasn't really
018met yet um they've met but not legally I guess but we we have to wait to see when they finally start working what's going to happen um some of the proposals by the the Govern in the governor's budget um showed a little bit of decrease in funding for um for school districts um especially in in the form of special Transportation which has always been reimbursed at 100% And he's proposing 90 now this is his budget that would have to go through the whole system to see what what sticks and what doesn't but that's all we got to look at right now we try to keep it informed as what's happening they start meeting agains so in munal school Finance um as I said this year the basic funding formula is $ 7,281 per pup unit
019now we say pupil unit not just because they like to say it but because um when they fund it they don't fund it based on the number of students it's it's a factor of the number of students um all students from kindergarten through sixth grade are are funded at 1.0 and students uh from 7th through 12th grade are funded at 1.2 so we end up what's called pupil units um not a very doesn't seem very personal but we call them people un we used to call them lot them so that's was worth that was a waited every daily membership um but so if you have 2300 students you probably have you know you can figure out how many kids are 7 through 12 you probably have about 2 200 people units um that formula goes
020to every school district and that's the one that they put into law and what the number is um that's what they debate about increasing um every year and that's one that I got to plug in a number into the formulas into the system to see what the revenues are going to be we also have what's called local optional revenue of $724 per people unit and that that's a local Levy um that's at one point was approved along the way by the voters and then it turned into a board approval um you have that in Byron um so that amount is helpful um we also have was categorical AIDS and those are kind of all over the place we have compensatory Aid we have um stat development we have learning development we have operating Capital um
021so there's a few more AIDs that come along the way that are based on enrollment um some are based on building age um some are based on the free and reduced population um and those all get mixed in there and those are going to vary among school districts obviously um mostly on socioeconomic reasons so when we add all that together for Byron we receive about $99,500 for student so as we looked at next year and had to decide what to do we realize that we probably have to make some more budget adjustments as we had made the year before um and the reason for was decreasing enrollment as we're looking at our our kindergarten class is um is much smaller than the senior class that's leaving um obviously we have to look at inflation what's
022going on on there we really don't know what's going on in legislation I really don't know if I have any numbers idea what they're going to do until you know the middle of May um so it created the need to make budget adjustments and the administration is currently working on a plan so when I look at 2526 is basically just forecasting based on the enrollment numbers with the lower kindergarten assuming a 2% increase on the basic formula which law right now is what they have to do but hope they don't change that law I don't think they will I'm seeing the revenues among other things if you put all the revenues in there increasing about $550,000 next year so it really means that we need to keep our expense increase total expense increase at about
023$400,000 obviously so you have a little cushion so that's around um 1.5% obviously we'll need to reduce Services um that's all coming through the budget adjustment plan we know that salaries and benefits account for about 78% of our our expenses and as we look to the Future and you know we can put some more numbers together uh once you know once the budget adjustment plan is approved and we create the next budget you know we can look at forecasting you over the next five years but pretty much we know that in order to stay a breast um if you're only increasing your basic formula by 2% and any kind of increase to expenses is over 2% eventually you're never going to get out of the hole so you really need additional revenue and that would
024be through an operating Levy which is if there's also possibilities you can look at Capital project and things like that too that would just pay for technology only things like that but there is a need for additional Revenue there's really no other way to put it so what's next um the budget adjustment plan will be presented at the next board meeting is that correct right on the 18th uh we'll continue to monitor the enrollment um we're going to reduce as many expenses or some people call it freeze or whatever we could possibly do this year um so we can go into next year with a with a little better cushion uh we'll keep monitoring the legislature for funding updates um we'll start presenting treasury reports and budget progress reports to the board and those would
025be in your second board meeting and those would be in the consent but you can ask any questions about them but um we'll prepare the 2526 budget and then once we do that then U we can prepare a fiveyear financial forecast and you'll probably want that information as you look what kind of operating you from that's it yes I have a question say we go through to into fiveyear plan preparation now I have a question about the the projection that you presented for the um School enrollment um can we go back up into that slide please backwards four we just go through it I guess yeah you just have to do the little Ru thing here this one no the next one the one before that this one this one here um so this the
026way I read this is that accurate that starting in 2025 26 and then going forward 5 years you are projecting 120 kids studying in the kindergarten projecting 12 yeah and and you explain that this is partially for this year this is based on the low growth rates that we're observing in 2019 birth rates yeah mhm birth rates yes thank you um so how does that compare like for the future projection do we and you also mentioned that this County grows relatively well compared to the rest of Minnesota so do we um and this is is the way I understand this this model here the kindergarten enrollment is the major driver of all of the uh enrollment numbers for the rest of the the years as well so as they progress through the next grade right
027so it's very important for our fiveyear budgeting right how we project that top level um so do we can we are there any other resources that we can look into to maybe update that number to something that we believe would be more representative uh to be honest it's it's difficult it's it's a guess um the birth rate numbers the most recent ones I've seen when I looked for them was 2023 I think had they just had uh a per thousand I didn't see the the total numbers um but you know we can look more and more for that I mean for the purpose of looking now we got to make sure that we don't get too aggressive with that number okay and that's my whole point I mean if you want say no we'll do
028better and maybe we'll know more um in a couple weeks I don't know I mean and keeping track of how many kindergart coming in I just don't like to get too crazy with that I old superintendent used to say well trying to count kids aren't even born yet know right but and it's absolutely fine for us to be more conservative in our projections uh but it would be great to understand what is that that we're choosing from right meaning what is that birth rate going forward and how do you like that you mentioned 2023 those are the kids that will be enrolled in 2028 29 29 29 so if we know that and we know relative growth of the county maybe we'll be able to at least understand those few numbers going in the future
029going better okay I'll take a look at that thank you questions or discussion we also open and roll 30 to 40 kindergarteners every year too right so that doesn't you can't really factor in 30 or 40 opening roll kids every year yeah in in the past um I think the first year I was I was here we had closer to 55 or 60 and then you know last year we had 47 um that had open and rolled I believe know 45 and eight didn't show up eight chose not to come this year we have 38 if I remember right we have 30 open enroll kids so even that's slowly decreasing in the number of kids coming at at that age um so and that's what a lot of districts are also experiencing the growth rates
030in the population going down so it's hard to that's why we went on did the marketing we try to do the marketing try to do what we can um you know as we move forward to keep by as a place to go because once they come here as kindergarteners and they're usually bears and then they stay um but it's just a matter of how do we how how do we do that and it's just if they're not being born and it's kind of around there that's and what will help in the future is remember when we had uh Hazel here to do the demographic study earlier this year or you know late last year um there was always that Asters about housing there always what developments and we were in the facilities committee last week
031or so we heard about the different developments that might be going in but again that's also a hit and miss um and uh so you try to do the best that you can but yeah we we hope that we're playing on but 30 to 35 to 50 open roll students like I said this year we have 38 but even with our 38 students if that's you know 37 38 students if they all show up right now what we have is uh 118 kids now we still have some I think in the community that need to you know apply like I said but some of them are have younger children or younger age and so they're the young 5-year-olds and they may not start we also have last year we had eight students that we accepted
032for open enrollment not come so you know we have to take that in there that's why we put 120 as in they're hoping that we'll get 130 or 140 but that's still we have 147 I think right now in kindergarten so that's still and the other problem that like Dan had mentioned is that if you look at between fifth grade now and seniors you know that goes from anywhere from 185 and up all the way up to 208 and that's going to be the next several years that will be leaving and then you have a small kingar classes come in that's where you're going to run into um you know that the bigger issue of that until things kind of you know work itself out but again it will all depend on you know some
033housing and other things as well so then and open enrollment is taking care in included in this projection right and it looks like the cohort sizes as they progress to next year they actually grow slightly and that's based on our previous production and the yeah it's all mathematical so yeah know if the enrollments if the open en rolls are in the number and we saw that a lot um in my district where we had private school that went to e8th grade so we get this big jump from eth and nth grade because they didn't they had to come to school somewhere um but yeah the open R is already figured in there okay thank you that was my question to yeah yeah unfortunately already figur right unfortunately um how accurate would you say the cohort
034survival method is projection yeah um like is it typical to get surprises or I understand that it's probably the best projections it's seldom over projects okay good that's kind of that's good okay it s over projects it probably more than maybe 25% time in under prox okay good and just to say when we look at Hazel study for those that here it kind of goes up a little bit and then flattens back down where over 10 years she estimated that we would be maybe 10 kids more than what we have now in 10 years is was her estimation so and that's that's how conservative that is right so but again with the aster go about next to housing so 10 kids above versus this projection of 9% down in 5 years yeah and so that
035actually again those were her projections she was using something maybe a little different but again towards the end it all plans out and we so are we decide to go hire on kindergart that's going to change yeah right exactly no again I don't want to not be conservative right I just want to understand what we're right talking about and I can certainly for the new new members I can certainly if you haven't seen it send you Hazel's projections as well so you can get an idea of what she's she did a pretty extensive study in 2020 and then did it again this past year because she was saying we were grow going to be growing so much because we were at the time back in 2020 that we were going to have to build new
036buildings and now when I called her and said wait a second here's where she said send me those numbers again she redid it for for us and it was a little different story because of the birth rates and everything that's come up so would you be able to also send that original study from 2012 yeah yep I had that as well um do you recommend doing the birth rate study more frequently as we see birth rates drop or do you think every four years is enough I just pull them as soon as they publish them they're always running behind for some public health that what Mike's talking about is a full demographic study right she only she comes every four years though right she wasn't going to come but prev board had asked her to
037come and refigure because it wasn't coming off only when we ask her to come and want to pay her to come got so she she doesn't come on a set schedule no we generally use the demographers for building reasons okay that we saw that we needed we had the same issue we brought in Davis demographic and they projected that we were going to increase by 3 4,000 is and Co hit stopped our whole plan and then when all the dust settled we saw the numbers weren't coming so then wa Hazel come back and redo them and it was just I think you know before 2020 things looked a lot different but you generally you know when you're worried about if you're trying to do your long long range you know facility plan too that's that's
038really when you you want to have someone come in and say this is where you're going to be at but as far as you know financially you just try to stay very conservative always be any other questions or discussion move on to discussion of model policy 522 this is policy that we did adopt was it December just last month December okay uh and then with the change in president changes were made and msba and our attorneys are advising us to revert back to the previous policy to 2020 correct y to the 2020 version thank you want to expound on that I well um yes so we were sent information because in July we were sent information from msba about changes that were being made to the um policy 522 that deals with Title 9 and
039I think they added about 10 pages worth of information and then we um it looked at over a couple months and then in December of last year we approved it on recommendation from msba and so forth and now now they are got something this past week from msba that because of the changes at the federal level that we should revert back to the policy that we had before um I know there was some questions about how does that affect um specifically uh transgender students or students with uh sexual identity and also U non-binary students and and and the like I did talk to our lawyer today and Jeremy happened to be in my office U meeting and I called her and um she said that because of the U Minnesota Human Rights Act that um
040we still follow that and that was what so and that deals with um that deals with our other policy um 413 which is the harassment violence and bullying policies so it covers all of our students all of our staff um and so forth so it would follow under that so everyone is still protected when it comes to the harassment and or violence or bowling that they may receive because of that including sexual orientation and sexual identity and so forth um so um she did recommend that we would resend back because the new changes are no longer used for legality reasons and can be used for legality reasons um but still want us to to Ure to assure everyone that you know all of our students and all of our um staff are covered under 413
041the big difference is is there were a lot more uh procedures a lot more investigative things that you would have to do with the title 9 that they added a lot of things um we would now follow the procedures that we have set forth in 413 for investigating and following through and and how we go do that so um it is something that you know we can continue to ask questions but it is a recommendation by both msba and our lawyer to resend it at the and we we can do that at the next meeting but any questions questions or discussion on2 yeah I um I wrote this down because I don't want to miss any of this so I apologize for reading from my laptop um I know we have families and students who
042are feeling unsafe as our federal laws change as Dr nebec mentioned in our Byron Buzz um and this is going to probably be an ongoing situation we face for a lot of marginalized groups of people over the coming months I want all kids and families to know that our district is committed to providing a safe School environment and we will remain unwavering in that support um regardless of how our federal laws change over the coming months and years our district is committed to all students safety and well-being to all of our students um and especially to our trans and non-binary students you are loved and you are needed and you are very valuable part of our district and our community I know hearing us talk about updating our policies to be in line with federal
043laws is probably very painful um and I just want you to know we are as we're having this conversations are keeping you top of mind um and I just want to quote from Dr nuck byon buds he said schools should be a safe and welcoming place for all students Byron Public Schools remains dedicated to upholding the rights of all students and Families ensuring that every child has a safe place to learn and grow and your Safety and Security will always be our top priority um thank you sorry that was long um I guess my questions are is there liability to leaving our policy as is um I would say yes based on our attorney's advice to follow suit did you specify what the liability is we didn't ask that specific question it's not enforceable it's
044not enforceable we wouldn't be able to really do that and I can certainly ask her and then reach out to you and or whatever but I just think again right so if our I mean I understand the importance of our school policies being in line with federal law so to diminish liability I completely understand and support that um and we are lucky in Minnesota that we have the human rights act that protects gender identity our bullying and harassment policy do does not do that though our buling and harassment policy uses the word sex it does not use gender identity so if we are going to repeal this I would strongly hope that we could all vote to then include gender identity in our bullying and harassment um I'm also a little bit concerned about we
045just made this change in December and now it's a month later we're changing this I I feel like this will probably be challenged in court um it this just happened right like so maybe we wait a few weeks and just see what happens I don't want to be voting on stuff every month especially when things you know even if we know that we're doing everything we can to protect our kids and that what's happening in the buildings won't change um these discussions are damaging to students and our families and I I think we should just consider that I don't know that we need to be so reactive necessarily I would say I I agree with you but it's not being reactive if we're following legal advice as well as msba advice in the well-being of
046the entire District okay so could we add um could we on the next agenda then maybe I guess we probably can't discuss another policy at this meeting but we we could add I yeah I would like to discuss and I think that makes amending the harassment policy to provide some protection and is that 4:13 did you say I believe it's 413 yeah and then I will I can check with um our lawyer to see what that would take or if we could do that we can add what what are we looking to add because 413 it uses the word when we when it defines if if my memory is serving me correctly when I read it today it when it defines the um groups of people that it protects or different areas of discrimination it
047protects against it says sex and that I think should say gender gender identity it does say sex and gender and age gender's in there just I think gender identity is important language sexual Orient is in there too so yeah okay gender identity is different than gender and sex and I think it's important to kids aren't protected if we don't distinguish in my opinion I I'd have to go and take a look at I don't know if it it does mention protected classes and I believe gender identity is one of those protected classes but I can ask about specifically name and putting that great that in there so I will ask that'd be great thank you mhm and that was actually why why and I we kept this as a discussion and not as a vote
048so that we could have some time to so gender identity is in there it is okay yes sexual harassment may include but it is not unlimited to unwelcome Behavior or words directed at an individual because of sexual orientation including gender identity or expression okay and that's in the in the 202 School 43 if you want to look at okay thank you for finding that but we'll come back and uh bring that information forward at the the 18th meeting and then vote on resending you know is a recommendation this to resend the 2024 policy stay with the 2020 policy and then make sure that uh gender ident is called out or at least explained and and in that in the 413 which is harassment violence and bowling policy okay wonderful great thank you uh we'll move
049on to the superintendent search update M um as you saw in the buzz uh the timeline has been set uh today was the opening of applications as well as uh I know I received it uh the community should have received a survey on what uh they are looking for in the next superintendent so we do encourage the entire Community to fill that out I believe February 24th is the deadline for uh that survey to be completed and then msba takes all that into consideration as they begin to vet the applications in um that will close on March 18th the deadline for the applications on March 18th so uh as we proceed through the process there will be a lot of upcoming things um you saw was it in the buzz I don't remember there or
050it was in the email that went out that there will be a zoom Q&A is that in that email okay thank you um where msba will invite the community uh to join via Zoom where they can have a Q&A they would ask that you submit your questions in advance so they can structure that and also uh eliminate duplicate questions um and answer them in a timely manner and the oh and the website is up and live so the surve information on meeting there as well as if there are community members that are not comfortable taking it online there are hard copies available in the district office will J be putting that on social media she did okay the only thing I would add is we need your help Community please please please provide input we
051want to know what you want us to prioritize as we search uh we'll move on to the next item discussion of Executive Director of Finance and operations yes so I just um as we talked about um back in well with the previous board when we went out in October and and uh to look for a finance Executive Director of Finance operations um we and we did wer not able to hire one at that time and we knew that Dan was coming on and Julie sink was here and Dan was coming that we decided to kind of put a pause on it until um once February comes was the original plan because then the uh budget adjustments and recommendations would be made and and and done so a new person that could possibly come in and
052join wouldn't have to deal with the budget reductions and try to jump right in or start then that's the first thing they had to do so it was always a plan or uh suggestion that we go out at this time sometime in February to look and then post it for a few weeks and then interview the beginning of March well seeing that when the uh superintendent interviews are and and your timeline with the interviews happening right after Spring Break um I I'm coming to you to as why I would like to do is to be able to post for this position uh at by the end of this week and so then we could leave it up until the F till the last week of February and then you know we'll be going through our
053reductions and on the 18th of February and the 24th are those two meetings and then the third there's one more it's the final and then come March 3rd you know hopefully we can we're moving forward and we can then do interviews the second week of March before spring break for a finance director and see if we find one you know I remember when Julie sink was here she said the district she used to work with went out three times U and weren't able to find a candidate three different times and then they went out another time and there was all of a sudden three or four candidates that had experience and were just ready to go so you know the long if we were to wait until after the superintendent search because you guys will
054be busy and we'll be busy um and wait for that to happen now we're not putting it out until the end of March and interviewing in the first part the mid of April and if you don't find someone then how do you go back out further so uh you know it's kind of like fishing you throw your you throw it out there and see if and you know someone takes and and and we're getting to the point now also where it's after the second half of the school year um business directors may be looking to make moves and they see something that's open we may have to work with them and do three days with us and two days with their other district and keep it that way we can do that that Dan will
055still be here to help coach and so forth and and do that transition part and so we'll still be able to work that way I I'm just concerned you know if we send out and nobody applies with that we're looking for we don't have to interview or we'll wait again and we'll do it again in March and we'll try again but I'm just worried that if we don't send it out we're losing an opportunity to find somebody the worst the worst case is no one applies that we're looking for with the experience that we're looking looking for and so forth so I'm just coming to you as a board and saying this is the plan I'd like to move forward with and see if you have any concerns with that plan and the best case
056scenario is that we find a finance director and they're in place and they do a transition with Dan and Dan can be on the golf course earlier y any questions or discussion on this posting so should we vote for posting date I'm sorry should we vote for the posting date you don't have to there's no vote this is just a discussion for me because if you're saying at this point no as you know we kind of feel like there's reasons to wait I would wait but I just wanted to let you know this is what I was planning and doing I want to run it by you because this I might be moving up a week or two from mid to late February because of the superintendent search I'm trying to get it done before
057that all kicks in so I think that's a good idea I don't see any reason to wait yeah okay and we'll um have it posted by the end of the week great so okay all right discussion of our board handbook through page 13 as we as we got started in January this is something we'll continue to work on as we progress and and we as a board will build this um and I didn't bring my computer uh so there's going to be some simple things that we need to adjust but um obviously table content don't worry about formatting we'll format it all at the end with the right numbers and so forth but just um just I would look at for you guys the topics and quickly go through if there's anything else in each
058topic that you would that you know maybe you've seen and would like to have changed or added so that David and Jeremy can kind of take the notes and U make those changes so the leadership director will be an easy transition um I didn't have anything um for those first Pages didn't you have a comment on uh page this one right here on page eight yeah that was I mean I don't think you can ignore it it was just can we add any other like positive statistics but I don't think just delete yeah you can delete it here I can I'll just delete it there and then there was a small typo but might took care of that already yes and there is a lot of good information in there just um and then next
059month that work well next month at our work session is going to be probably fairly um well at our work session though it it'll be pretty straightforward at that point so um you know there'll be some but I certainly would want you to keep going with this you put it away and then all of a sudden you lose track of it right so even if you're if you were to start from my recommendation would be um starting with learning the job and looking it over uh making recommendations and then we can make those and I would probably just probably do all the way up to um ongoing staff development and stop right here at individual board membership so that's Pages 13 to beginning of 16 does that make sense and just do that next section
060and then or so just to keep it moving again you are always as commenters so you can make your comments along the side and we then I I can see them or Jeremy or David can see them and we can make changes as we go go and then revise and then talk about those revisions M forward excellent all right information regarding the OSHA visit and the citations yeah so on December 4th we had a surprise OSHA visit um we there were three or four school districts that we know of last year that had a OSHA visit and then on and we talked about it this year with our custodians and we did a a ma OSHA walk around and we made some changes and sure enough on December 4th at 9:30 she showed up at
061our district office here we go right and so um she was the inspector was there the whole day on the 4th and then a few hours on the fifth we again the high school so she toured the whole high school and everything at the bus garage last year if you remember me I think I told you that I in one school district they were finded over $3,000 cuz with every citation they find comes with a fine it's never free right it's not I just go fix this there's always a fine to it so we had two U thankfully we had two citations that were reported and we got the report last week and now we have 20 days to either fix the problem pay the problem pay for the problem or ask for an extension
062so we will be asking for an extension on the first one the first one um is having ballards in place around the fuel tanks at the bus garage so we have a big fuel tank there and there isn't anything to block anybody from backing in into it and so we have to place these ballards that are 4T high and 4T across apart from each other or less um I did talk to uh the cooks today they're going to go out and give us an estimate and so forth to see how much we it's going to cost us to repair or put one in but we have to do that we have to put it in but I will be reaching out for an extension um for time because we're not going to get that done
063with the snow in the frozen ground in 20 days so we'll be doing that however we were cited $3,000 for that fine for not having those up in around um the second one was at the high here at the high school in the older um two science classrooms that deal with chemistry there's a room in between where they where they lock up the chemicals and so forth and the instructors will mix the chemicals for labs um there is a eyewash station in each of those rooms science room rooms but you're not supposed to go through doors to get to an eyewash station and so um we do have a sink in there but it is not an eyewash station they are we are looking at ones that can be attached to the sink so we
064don't have to put in new Plumbing in a whole eyewash station you know so we're trying to find out exactly how much that cost I mean I don't know if I trust the ones off Amazon that say they are you know but we're looking into it so um that one will probably have done in the next 20 days if we can give them an order and but that fine was $1800 to do that however if you don't concede and we are not conceded we work with the company IA for all of our environmental and they were there with us going through the walkth through um if you don't concede or if you concede these citations um and pay them within 20 day 20 days they give you 40% off so um if you try to
065concede it you may not get anything off but uh you get 40% off say yep we're we're going to pay these and fix these so with that said instead of paying $4,800 we'll be paying 2880 um to cover our citations and then finding the time to fix the other ones so I just want to let people know that uh yes o should it come and uh yes we did get fine but those were the two reasons and yeah we probably should have something in front of those fuel tanks but I don't know how long those F tanks have been there for a long time and no and uh no one's ever saying anything in the past so so there's no grace period there's not fix these now in 20 days or you'll be fine um
066no no you you you're going to get fine no matter what and then you have to fix them in 20 days unless you file for an extension then you have to say what's the approximate data will be done and so that's that's and you have to have that response back to them within 20 days as well if you don't you get more yeah any questions no I just want to highlight the fact that the work you did prep preparing for this probably saved us a lot of money there was another District that was buying tens of thousands ofs so so and our staff did a great job in doing that and they checked like on the you know the the auto lifts you know we have in our auto shop you know that they were
067signed off that there that we had um people come in and do our trainings and do our inspections and that they were signed off and so that you know IA does a great job coming and doing those trainings and sign off on things and getting people in so yeah you're right it was and it also helped that we kind of thought okay that they might be coming because there was four districts in southeast Minnesota down near that at it and was like okay are they going to come to us this year you know the way things have been going for us I I'm like I yeah they're coming so we are able to do that and take care of that so we're we're happy with just two infractions that we can take care of and
068they both make sense okay so all right uh next item recap of the legislative breakfast from Friday yes so um Carrie and I went to the legislative breakfast here's the agenda I I put up here um we first heard a presentation for the farm to school breakfast which was interesting Kon Falls um does that and as part of their food service and then uh we had the introduction of the legislature of the legislators who were there we had seven legislators who came to that breakfast and were part of the panel um and they are from southeast Minnesota um however they were all Republicans so we were just talking to one side of of the the aisle and so forth but um they sat for a couple hours and listened to presentations from other superintendents and
069school personnel and you can see the kind G history of school funding and uh and then special education funding um and seeing that the decre increase that's happening in special education funding that's and one District said that they were at a 14% um fund balance and now they're at a 5% fund balance and a lot is because of the special education funding that they're going through and then not seen and returned um and then also PSO and school choice and what that does to our school district we're doing pretty well we don't have a lot of kids who go to full-time PSO PSO so that helps us as well but they talked about that and then U had a little break and then we talked about unfunded mandates um Stewartville for example um she talked
070to them about the different unfunded mandates that they see and um we've talked about the unemployment insurance got the Paid Family Leave possibly coming up those things that if they were to hold hold true and not fund those um you know Stewartville would see probably closer four $400,000 in decrease in funding because of what they would have to pay out to to do some of those so it was a very informative U meet uh morning and and uh it's just one one of our steps that we'll do to get um our our needs across especially in southeast Minnesota we are all um the superintendents meet often and we're all seeing the same situations and so it's nice to have people there that uh will at least take that message forward so any questions thank you
071too for going to that um information regarding the initial start of a referendum committee so I put this down here because I want to make sure that it's out and people know that we are going to go out for a referendum we T you know you heard Dan say that's going to be key is to be able to go back out um educate our staff and or our community and staff about the next steps and the need for the referendum so so um uh we AB Romer last week when I was out of town he attended um a training up in St Paul U by people who run help run referendums and so forth um see if I oh can I not get rid of that um anyway uh so he attended that training and
072came back with some great ideas came back with uh some slides and some information and um so I know that uh Al has asked and was interested and wanted to get going on it and Justin bom who also wants to represent the staffa can represent the board as long as if some one or two other we can't have four there but if one or two other want to be a part of that as we get going and then uh Jen hegna and Abe will be there as admin to be able to go through some of that but just we're going to meet next Wednesday morning at 700 a.m. over at the intermediate school so that Abe and Justin can go to classes at 7:4 you know kids come in um and we're going to start
073the initial process of timeline and we're going to start talking about looking at some of the slides of and able tell us what he's learned one of the things though I'm just going to throw out is that one of um items that they talked about was a survey and going out and doing a phone survey and and uh a lot of districts will do that to kind of see uh how people um how things went last they know we didn't pass um last year or in November why didn't they pass what were they thinking those sort of things get some ideas and then what are they look at in the future you know for this year if we go out or when we when we go out you know what would be the tolerance and
074this is where we would be working with Dan and so forth to say um and kind of come up with our our top here's what we think we would probably need our top maybe even and then have see where talk to community members and see what their tolerance is for different levels and different things and then get a bunch of feedback about the culture about how uh Community is feeling they come back with a pretty large report and we'll report to the board what they found moving forward and then you can as a board decide exactly how much you want to go out for you know and and so forth so you can do that um and this this um committee is probably the start of a um a yes committee you know so steering
075committee steering committee but but it's okay I mean as long as you're not using um you know for yes things um but you know that school district funds for yes you know Publications that come from the school district and you know but you can still be part of that committee that's wants to get information out and call steering committee or whatever but um one of the suggestions that a brought back is there' be about 15 people that would be that committee that would meet regularly right now this is just a the ones who can get started we'll come to you with a timeline moving forward uh the other thing that though that survey um I I did call the person that gave the presentation and he's one company I'll call others but just know that
076they're it's not cheap and uh you know so they would go out and get like 400 responses and they'd call until they got 400 responses there' be 60 to 80 questions that they can choose from to get that information out of that and then um and they would want to do it probably the end of March you looking at the end of March to be able to go out there um and start asking people um some of these things so that they can get the information back to the committee by the end of April or beginning May and then you can use that as the committee to you know to project to yourself what what do you need moving forward and they can help you with some of that information however roughly ballpark I'll just
077say it's $24,000 to have something so again that's one group and then that's what the we'll have to come to the board with as options as different options and say okay which ones do we want to do the problem is it's going to maybe have to be in the next uh couple meetings or three meetings or so to get it started and get going I just want to throw it out there that it's not it's not cheap but you know in order to get the information out and get the data that you this this District might need to move forward for next Fall's referendum you know you you spend that in order to get the money that that you're going to need so those are just I just called them today and said give me
078some ballpark I wanted to bring it up to you so that as we're starting to think about this moving forward you have a you have a realistic idea what it's going to be and also realize that in itself the referendum vote uh the election process um will cost the district more money than it did last year um because we it's not a general election so um and we'll have to get everything together pay for the election judges send all the information out around the around the um District in order to in county or city to get that information and so forth right all the residents and that's where we do it at the middle school and so forth but it's on the district Bill to be able to run that referendum so just so you
079know that that that's also part of the the deal as well but I just want to be we're going to have to go out you're going to have to go out for one in the fall so you have to start planning and that's what this committee will start doing is looking at different options and bringing options to this board throughout in the next few months and Beyond so did you say this Wednesday at 7 no uh the 12th the 12th yeah um when you're talking to the the survey companies could you ask them if they have data to show how useful their information is yeah and aot thanks a lot of districts do use them especially in the Metro I know Dan's used their district has used them before this specific company there are others
080you know and you can choose that I will also tell you that it's not it is also um uh a chance that it there was a district who went out for an operating referendum this past fall they went out and did a phone survey last spring and got all this information and there was a 65% chance it said you know the people 65% of the people surveyed said that they would vote at this level so they went out for that level and then it didn't pass so that's also something to think about as well and that's because surveys um and phone service are prone to error inherently so especially so that's kind of um we know that the board cannot participate in the yes committee for for a referendum so that's kind of where we
081need to involve the community and so how much of a like how can we navigate that relationship with whatever committee e commun would have it's my understanding that we can be on a steering committee um as an information provider okay but not to encourage voters to vote Yes But to answer questions and provide facts and information is that understand yeah I mean you you're definitely you can vote you you don't want to um you're not going to be the one necessarily going on social media and saying vote Yes and doing all those other things but you can be part of the committee you can give support you can be if they do phone calling you can be part of that it's just there's should be no District funds given to the uh that group right
082you can support them you're just not going to do things in school or do whatever and and be part of that but you especially as board members can certainly show up and and help out you can volunteer outside of school out just like teachers are part of it but they um can be part of a yes group but they can't do it during school their their bus when they're supposed to be teaching right they can't go to talking to kids about it doing all that say but outside you know when I was in a different District you know weekends we would do a lot of phone calling there was a a phone bank and we people would sign up and you know I was a principal and doing it outside of work hours and calling
083people and that's those are things that uh Mr Romer will talk to us about what he's learned we can look at some things we want but we want to start the process we're not behind we're behind if we want to do two surveys but we're not behind we can still do a survey and get needed information moving forward uh but we certainly want to get the ball rolling so we'll start with the smaller group and and then talk about people that would want to be part of that group how do we recruit people to be part of that group and then let those people go out and spread the message and and get that message up a lot of times during the summer again during the summer is kind of a wall time no one's
084really thinking about school they're all doing whatever but come back in August when we start people are start that's when that committee really wants to have everything in place and rolling forward and making sure they know when postings are mailings are going out they and everything that we can do even at this level about our uh about the finances moving forward anything you can do to bring it back up and give more information then but to actually go hard at you're probably looking at August September and then right into November so do you know if msba has any recommendations of companies so I know what the the um the conference I took notes on survey Stu yeah I I don't know if they have any recommendations on exact companies there's a few that are out
085there but the one I talked to today is again that it's the one that um Masa our superintendent Association you know has used many times or has recommended that's who kind of sponsored this event and so forth and they brought other people in that uh also have done a lot of work with referendum wrot a book wrote a book I have to see if a can bring his book to our meeting but yeah those sort of things one opt option that I heard on uh about on on on the conference MBA conference was to do a survey similar to what the survey for the superintendent uh feedback um similar way kind of if we already have that process established and we have the technology to to send a survey like that we can just do
086it ourselves right maybe msba has some some questions that we can reuse for purposes of a uh of a referendum it's a really good idea one thing I would I I would say yes but though though I will just tell you that the one things that these companies will do is be able to tie culture be able to tie the attitude I mean and then do the work if you have 400 surveys and they're doing 40 50 questions and how to how to do all the data work who's going to do all that data work in our district who's going to pull all the responses back and you're just going to look at them and then say well this is what a lot of people say but not what's the percentage and all that stuff
087unless you have people to do the data work and be able to have time to do that that's what you're paying for it's for them to come in and report and say these questions tend towards this area these questions will tend towards they will accept this amount again it's just a m you can do the J but then it's a kind of a a feeling type question then it is more of data had somebody to really do that so you can use Chad GPT to do that you possibly could I know we have a fair number of statisticians in our town we just needed someone willing to volunteer all right any other discussion or questions on the referendum notice of moving the March 17th board meeting to March 24th as we discussed uh in our
088meeting with Barb Dorn at msba that is spring break week uh and I believe many of us will be out of town so this just serves as notice that we'll be moving that officially to March 24th and then we will dive into the first reading of our policies sorry know how to get this part off without slide yes you just go back to Old School pencils and notebooks all right so first SC policies and remember that uh back 3 months ago the uh then the policy committee um kind of went through these already but if you have questions and then U if there's any changes um we kind of go from there and then they'll be approved in a couple um in a couple weeks so subpoena of a school district employee and so sometimes
089our our SCH our employees might be asked to testify or or be able to give input into you know if there's a domestic something at home and what what's it like at at school that sort of thing we I'll tell you that um our staff is told uh um let the principal know and then we would call the uh our lawyer to make sure that they can do that if there is a subpoena um and then we make sure that they they know what they can talk about what they can't talk about um so that we protect ourselves with the data privacy and and so forth so and then it also talks about like for example once they're giving uh if they're under subpoena you know they granted days to to be able to go
090and do that as requested by the court and so forth but again it's more of letting our staff know make sure that you check in with our their administrator so we can tell them what they can't can and can't talk about so any questions okay uh School Board meeting agendas so we have a meeting agenda and this talks about um how the agendas are set and and documents will be made they're made public three calendar days prior to any of those meetings remember that we will put items on the agenda we will try to have as much of the links um done at the time that we posted but we are not it's not a law that you have all the links on on there it's but you know that those are the things that
091we will be discussing uh we will we're going to do the very best we can to try to get them on as soon as possible for people to look at and then um we do have at least one copy of the printed materials here we have a a three-wing binder of things that are being shown or of our presentations so people can look at those if they want a hard copy and we do Post those um and it says here person's wishing to place an item on the agenda must make a request to the school board chair or superintendent 7 days prior to the board meeting so any questions I don't have questions but I would love if we could change um the three calendar dates to three business days I think that statute is
092is uh calendar days I can take a look could we change does that mean we can't have our policy you there I I can I can ask but um you know that's that's going again off of the msba and off of the statute of three calendar days um I I will tell you that sometimes with an emergencies and so forth something if something comes up on a Thursday evening then we're going to have to you know um do you know meet on and we're meet on Monday something comes up Thursday evening if we did three calendar days I mean we can always add it later on as an addition but sometimes we can't get the notice out if we have to if we have to meet on a Monday and something happens Thursday night we
093wouldn't have three calendar days business days to set that meeting right so we can try to get the information out and do our best within three business days I'm worried that the district will handcuff themselves in some situations where they have to meet and now they can't because because in your policy it says three business days I'm talking about the agenda being available three days prior to the meeting not the not the meting yeah so three um 3C I think just making the agenda available no Yeahs well having it available through business days may not be possible because of any information that may need to be added to the agenda right so I understand that reports might take longer but I personally don't feel like as a board member getting an agenda on Friday is
094enough time to prepare for a Monday meeting and that's why uh maybe we maybe I've been trying to send them out to you as a tentative one because there might be some things added but at least there might be some information on it you can start looking at and then but the one for the public the official one that goes out would would be on Friday and so forth but and I think that's okay and this the policy says tentative agenda um yeah so maybe it's not necessary to change the policy maybe it could just be I think we'll just change our inter preferred yeah yeah preferred to get it sooner yeah something we'll continue to try to even as a dig it out to you sooner as a board members to take a look
095at and then but the official one to go out on Friday that's posted for the community I'd like to keep it as three business are three calendar days yeah and I completely understand that reports often won't be ready until later in the week so that's policies so should we add this to the board manual that's a good idea saying that that the policies whatever the policy says but our practices that we distribute tentative agenda with whatever is available whatever not when possible okay it can be at some like I don't think you can put it in policy because of right the the board manual that's the the doc so we say that we distribute or might the tenative agenda doesn't even go out because nobody's there to be able to put it out and then
096again that part goes out just to the board members it doesn't get post to the public until Friday emercy something yeah yeah great idea okay um next 6205 open meetings and close meetings this talks about when you can open a meeting and close a meeting um there was a question um regarding because it it was very confusing also to me about uh private data and public data but again you can um you shouldn't talk about private data during a Schoolboard meeting unless it's okay for example one of the examples that was sent to me from msba was if you did a superintendent evaluation you lot times you close those meanss but if the superintendent can can also say I don't want that meeting closed we'll do it right out in front of public well now
097you're going to talk about private data propably right and but by having that that superintendent has given you permission to do so or there might be other if it comes with a student discipline sort of thing and they don't want to be be closed that family doesn't want to they want to be in an open mean the discussion then they're getting given up their rights done for the private data then you can talk about that but otherwise you should really do that um or stay away from private data being talked about um and then also it it says when you can close a meeting and when you don't close a meeting also talks about recordings at close sessions how long do you have to have them and hang on to them for and just so
098you know you know we have a recorder at those and then as hang on to them for for some time you know depending on what that says up there depend on the type of meeting and then but some means are not um able uh you know people can't request those either so we'll just have to so that's this is regarding close sessions and when you can have them and when you can't any questions I was wondering on when they were talking about social media it's under let's see where did it go it's up further I think it was on the first page definition meeting okay yeah so it's under part three so when it talks about the term does not include a chance or social Gathering or the use of social media by members of
099a public body so long as the social media use is limited to exchanges with all members of the general public so what is an example of that I understood it to be like if you commented unspotted and Byron and I commented and Jeremy and Carrie and everyone commented that everybody an exception if it's if it's if it's a public I mean that actually might not be a good example because that's a private group but if it was a you know on a site or something that's how I understood it I don't know if that's accurate but can all seven of us understand what you're saying like as long as it's to the public and not like private messaging right and we're not talking about for buiness you just have okay all right okay or if
100you uh happen to be um at a social Gathering all a sudden somebody's having a retirement party and four of you show up up right and people see four of you talking together you just have to realize that you're there on social Gathering you're talking socially not you know or not you're not talking School business so um 605 alternative programming educational services so we use Zed for our ALC and um and so a lot of times um you know students will come to us or families and they're going to want other educational opportunities and so we have to make available to them we have Zed as a as a place for them to go um there are other options um online as possibilities as well um but we just have be able have to be
101able to tell them here are some alternative um environments that we would recommend or accept credits from and so forth okay then two more criminal and civil action against School District uh school board members so um this one here with any actions uh again with anything that has to deal with criminal or civil actions against us first call would be to our lawyer and and have them go through this go through the process and then represent us um again though we would have to do the remember our data practices and then how we and then if we get sort of the subpoenas and so forth moving forward but but that's where our lawyers that's what we pay them to protect us and protect our staff and so forth moving forward again no changes were really
102made in in these areas so then the last one release or review of employee records this uh has talks about the employee has the right to review the written whatever's in their file and so forth they can come in get in come get copies of it all requests pertain though should be a normal 5-day work week you know for us to get information back to them um and then we are also have to be careful about what we send on employees what we can talk about some sometimes discipline you know if there's a discipline procedures and so forth again um that's where we call our lawyer and say what can we share what we can't share but this um but we can release this specifically to employee records They have a right to see their
103their what's in their file so a lot of times they have to sign off on what goes in their file but if they believe something was put in their file or whatever and they want to check it before they maybe leave somewhere or they think then they always can come in and and see their file any questions I have a procedural question about the policy committee um do you compare the policies to the msba model policies when you do the first tring so when we when uh what happens is a lot of times when we get the we get like we had 21 policies that we went through today and most of them the majority of them are already msba policies and then some of them will say not an msba policy a few most
104of them are and if msba has recommendations that they have then they're um struck out or changed the wording has been changed and we can see what has been changed from one what from one policy to the next version of the policy so you are comparing it to what their best practice recommendation is y I don't have to do it that's what I'm wondering and so what happens is so like today we met at 4:30 and um and so Kelly and Lisa myself uh Mr Swanson and miss hegna or Jen hegna is part of that as well she wasn't here today but we go through those it'll be for the next three months so March April May there's seven of them each month and we go through those and we put some questions there might
105be some things that we have to change so I highlight them and I make a comment so that an and I can go back through those and and there might be some we have to call somebody to have a question on or whatever maybe change some of that wording and then in the meantime in the next three months msba might send us like you you need to change this one or here you know and so we have to bring that forward sooner than than later great so that's really helpful thank you so then we'll do this first reading like we did here and then if there was no major changes here we'll just approve them at the next meeting okay great okay all right uh recap of our listening session you want to recap K
106okay okay um we had two people attend the listening session and um the topics were were both um Finance related um one of them was you know monthly Finance reports and um she was just wondering if we can get a monthly Finance report from b um directly um including expenditures and comparisons of where we were last year compared to where we are now at the same you know same time of the year uh let's see and then the other one was um was budget oversight um just is it delegated to more than one person or is it still just the Director of Finance and you know are we are we all involved in the financial oversight so question for the financial statement we talked about this the last day right and I think we made
107a resolution to put the financial statements on the website has that been done already it is MH the one that Dan went through last time um the revised budget that Julie put together and uh that sheet that we'll be using as our Treasures report at the second meeting of each month that does compare where we're at now for this budget compared to where we were at last year that is on the website as well we have put those on and we'll do that for each month we're on the website where do we put it it's under if you go to departments and then finance and operation and then sry is it budget Publications yeah there's a couple different ones so there's the budget Publications which is the year fisal year and then there's Financial update
108Publications which is the one Dan just did and I noted December behind that one good and then there's budgets which are the adopted revised preliminary finals okay thank you maybe we can like send that to the post it somewhere that this is or maybe in the in the weekly update if you can include that that the financial update is right now available on this link that would be helpful for Community just Beed after that after the second meeting of each month we'll we'll just take that Treasures report and put that put that inform on too just do the link to it so people can just click on your link rather than having to and then just as we move forward for the new members remember it is a listening session we want to get that
109recap and then be able to um communicate with those question askers either directly or indirectly via the buzz or whatever the case may be so that we can get the answers to them but we don't address the answers at the board meeting because we may not have them or uh we may not be able to but it's a recap so that we can as a board know what was discussed any uh anything else or we uh have reached our adjournment point of the meeting motion second y motion on second all in favor of adjournment say I I oppose we are adjourned thank you everyone have a great night yeah thank you too if I forget probably we need you to stop over at First Security Bank in business hours you ask for hope hope or
110Justine okay since you're the clerk