001Okay. Well, it's uh about 6:01. So, let's go ahead and call the meeting to order. Uh shall we stand al to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. So, I guess I skipped over roll call. So, uh Nicole is not going to be here tonight. We don't know if Dan's going to make it or not. So, I'm changes to the agenda. Drink some water. So, uh, elementary handbook will be added to 10G. Anybody else have any other changes? Any other changes? If not, is there a motion to approve the changes to the agenda? Make a motion to approve the changes to the agenda. Okay. Thank you. Is there a second? Second, all those in favor
002say I. I I opposed. Motion carried. Next. Can I get a motion to approve the agenda? So move. Thanks, Kyle. Second. Second, Jess. Thanks, Jess. All those in favor say I. I. Opposed. Motion carried. All right. Any public input tonight? You want to say something? Don't point to me. Didn't you say something last time you were here? Yeah. Greetings. Didn't see you walk in. It was all good. It was It was requested. Yes. I like Okay, moving on. Recognition and good things happening. We want to thank the the L staff for the great school year. You guys are appreciated and we're excited you for your return in August. I'm sure you guys are excited about that as well. Congratulations to our 2025 graduates. Best of luck to you all in your future endeavors. All right.
003Uh how about a principal's report? All right. You should have sheet in front of you. Not a lot to report on right now. Just kind of a lot of things going on, but not a lot to finalize report. Uh once again I keep the PLC kind of our goals what we talk about throughout the year with the staff on top coming soon which will probably be July probably July but could be August but most of the stuff a lot of the stuff is done but I'll start sending the stuff out end of the July beginning of August your master schedules your calendar staffing updates uh when the data from MDE is released you'll get I'll give you a breakdown of that kind of when they give us more information on what's going on with readact
004um where we're at with RCD when Mayor Thompson will be here this year. I'll try to see if I can get them for a board meeting this year like we hoped last year. Handbooks will be next two months and then always begin the beginning of the year materials that I send out. Only I only send out a couple emails to the staff beginning of the year, right? Only six, seven, eight, 10 of them um with all the things on there. So, a lot of stuff in the works um but nothing you can you can I'll show you that stuff later um July or August. So, but a lot of stuff just going on but nothing there. So, any questions on that? Any questions for Aaron? Okay. Thanks, Aaron. Jen. All right. I don't have a
005lot for you tonight, but we'll do some presenting tonight, which is where the majority of my time has been spent. But uh last week I did attend a MA and this past week um or yesterday a Mau County uh mapping meeting and I've kind of informed you guys a little bit. It's a grant that a few of us superintendents wrote. It's a safety grant um to get just a better literal picture of our building and around our building just for safety reasons. Um and so we're still working on that. All the district MDE reporting on in terms of my end has been finalized and of course Aaron's is done. Once his is done then it comes to me. I finish mine and then I have a couple more that I need to finish. So that
006is done and it always needs to be done by July 1. So we got that done. Our football co-op agreement is actually approved by all school districts now. So I do now have a copy with everybody's signature on it and I will send that off to all of you now that that's been complete completed. Uh Is there is there a Sorry. Is there like a final contract with that? Yep. Yep. So, the co-op agreement is basically a contract essentially. So, it'll have monetary information as well as language or narratives in there as well. Um, so you'll see kind of two documents, the budget versus the the contract itself. So, yeah, but we're all in agreement. We met well some people met a couple times and then the whole group met once and then the superintendents
007kind of went back and forth a couple times on some issues. Um but at the end of the day we're happy with it. We're all okay. So so that's good. Uh the congressional session has ended. The special session also ended. Um and I really got to thank all of you as well as our teachers for reading my emails. I know they're pretty dry and not that fun to read. Um I hope you read I think you guys do. Uh but it's the outlook continues to be bleak and I'll continue to say that. Um Minnesota is notorious for giving us money and then taking it away and that's what's happening in the next bianium and I'll continue to keep you all posted internally, our our teachers as well as our board. I'll probably just put you
008all in one one email instead of two separate ones. So there's that. Um but speaking of monies, our audit, our annual financial audit is scheduled for October 6th and 7th. we got that in the books. Um, so then we're going to start basically in July and August they start kind of looking at our documents. So there's kind of this never ending cycle of finances for the school district. Um, maybe mark it down to that likely in November will be the audit presentation to the school board. So and that's for our teachers association to know too. You guys will get that in my email, my weekly email anyway, but just so you're aware, our next district policy committee won't be until September. We like to give everybody a break uh during the course of the summer
009months, and you're going to see that on your board agenda tonight as well. And then I just need to say a huge thank you especially to Sharon, but Aaron also added to our really really the time consuming work it takes to build to not only build the revised budget but also the budget you're going to see tonight. Um and that's based off the data we know from the state department and even some of our kind of future plannings. Um whether it's building and grounds LTFM things, contract negotiations, whatever it may be. Uh, I think the three of us do a really nice job of predicting things and getting you some nice information that we're going to we're pretty proud to share tonight. So, otherwise, that's it for me. Okay. Any questions for Jim? Thank you.
010Uh, consent agenda. Uh, we need to approve the May regular school board meeting minutes. Are there any corrections or additions to those? Okay. treasures reports. Uh any questions on any of that information? Okay. Uh looks like there's going to be a couple fundraisers. The the FFA is a fresh fruit, butter braids, meat, cheese, etc., etc., etc. Um on October 7th through 28th, um class of 20 26, frozen pies, gourmet candy. That sounds pretty good, too. Um, personnel, uh, we need to approve the resignation of Annette Rori, custodian effective June 2nd. Approve the non-tenyear Mils end of school at fiscal year 2425. Recommendation from the activities office to approve the hiring of the following winter coaches and advisers for the school year 2526. Um salary will be according to the uh schedule C and the EA
011contract. Um boys basketball head coach Justin Stevens had JV coach Aaron Hugerhalt and junior high coach Lindsey Mils. Anybody have any questions on any of that? Okay, hearing none. Is there a motion to approve the consent agenda? Make a motion to approve the consent agenda. Thank you, David. Is there a second? Yes. Thank you. Um, any questions, discussion? Okay. Hearing none. All those in favor say I. I. Opposed. Motion carried. Okay. Um, discussion and action items. So, policy review, uh, there was no June policy committee meeting, so I guess we don't have anything to act on there. Um, no donations, so we don't have anything to act on there. Um need to approve the tax housing tax abatement uh application for Deborah Streeto lot 13 block 2 section 28 township 101 range 014. So I
012don't know where that's at stuck in my head. Maybe somebody has that in the Yeah, it's right across the room where we wondering if it's that one. Okay. Okay. Any questions about that? Any discussion about that? Otherwise, we've done that several times before. Okay. Would there be a motion to approve that tax abatement for Deborah Street? So move. Thank you, Angie. Is there a second? Second. Thanks, Kyle. All those in favor say I. I. Opposed. Motion carried. All right. First reading of the emergency handbook. What can you guys tell us about that? Yeah, I can. Um, I'm not g obviously you guys got it and got the changes, but I since most are a lot of you are new and we really haven't gone through it. I'm not going to read it to you, but
013I'm just going to kind of go through these and highlight things to see if you have any questions just because we haven't really talked about it for a few years. Um, so basically with the emergency one, it's basically all the procedures you could have from our fire drills to lock down to tornadoes to also procedures how to do it. Um, there's calling trees in here. Um there are emergency contacts of people within the community as well if we needed to. Um and then locations, you know, where where did each class go for the tornado drills, things like that. And then the last page with the new mapping, um that was actually an updated with all the correct numbers. We went through the school building this year, um Trevor and I did and renamed and reumbered
014um just about all the uh rooms make it make sense inside of the building. um due to our music concert kind of gave us opportunity for make things more directional and things we want to do it again. Yeah. So the maps are updated and new. So that's just kind of a nutshell of the emergency handbook, but that's kind of what that one's all about um more in depth. Are there any changes other than just names? Just names and numbers. This is just names and numbers of new okay staff leaving or staff coming or board members coming or leaving or something like that. So nothing really on that. So we do all of our emergency stuff. We do five fire drills, five lockdowns, a tornado drill. Um usually every other year we try to do an
015Alice drill. This year we're not doing an Alice drill, but usually we do one of those with the old community. So we we do practice all these and are aware of what they are. Okay. Anybody any questions for Aaron on the emergency handbook? If not, would someone like to make a motion to approve the first reading of the emergency handbook? Thanks, Jess. Is there a second? Second. Thanks, Angie. Any discussion or questions? If not, all those in favor say I. I. Opposed? Motion carry. Okay, first reading of the faculty handbook. Um, kind of the same thing. You guys can, you know, hopefully take time to read it because there's a lot of information in there. But basically, it's kind of uh directions, expectations, directives for the for the staff anywhere from um you know, mandated
016reporting to passes to when daily announcements are to chaperones to field trips. Um you know, what is how much is a field trip if you're going to plan one? um has everything from grading, lunches, um pretty much anything a teacher would need to know um in regards to expectations in their job, um you know, then in the back there's some transportation requests, um things like that. Um lensure stuff, permission trip, field trips, stuff like that. a little bit of everything a teacher hopefully we cover that um kind of give them their direction of what they would need to know for their school day or things like that too. So there any changes in that from um not the nothing would if you if it wasn't included with it was nothing major. I mean we've had
017over the years what we do is um Nikki Leanne and I usually keep a running record throughout the year. they'll keep one of these at their desk and as we run across things throughout the year we make notes. Um, so I would say over the years, um, there have been pretty minor, um, I mean could be time changes to, um, different things like that, but nothing nothing major that we would have changed, um, in these. So, I mean, there's expectations sometimes get added in there or um, things like that when we run across things, but Okay, let's see if there's any. Any other questions for Aaron on the faculty handbook? If not, would someone like to make a motion to approve the first reading of the faculty handbook? So move. Thanks, Kyle. Is there a
018second? I'll second. Thanks, Dave. Any other discussion or questions? If not, all those in favor say I. I opposed. That motion carried. Okay. Now, we need to approve the first reading of the middle school high school student handbook. Okay. And this one is geared obviously for the parents of our middle school high school talking anywhere from transcripts to lockers to infinite campus portal. If you lose or damaged books or library books, um before and after school hours, you know, we want students um off campus not hanging around. um before and after school. So, we have the times that we'd like that to happen. We talk about uh our close campus for lunch. Um you have your student dress. You have um your visitor stuff. We have senior graduation, senior skip day, senior class trip, um
019PSO requirements, um what that means, um how those are communicated. Toggleville nurse some things for band honor roll academic letters. Um any um student discipline issue or policies are in here. Um see what else like I said do students in good standing eligibility hazing. Um and a lot of these go along with the policy the district policy committee we do. we just try to sometimes put them in our own words to make it correlate to our um school, but us that's what we follow. So, some of those policies actually do get put in there. Um attendance policies. Um you know, anything that a high school middle school parent would need to talk about virtual truency. Um then there's forms in the back. Um we have like field trip permission slips, um volunteer things, things like
020that. So, once again, nothing crazy. um you know we have the bell schedule things like that in there so nothing really too outstanding this year that any changes okay any questions for that one school high school student handbook if not would like to make a motion to approve the first reading of the middle school high school student handbook is there a Okay, that's okay. Thanks, Jess. Any questions or discussion? Vote. If not, all those in favor say I. I. Opposed. Motion carried. All right. The the additional would be the to approve the first reading of the elementary student handbook. Yeah, this one's quite not so in depth with so much the the some of the policies, but you could talk about the Cardinal kids if they need supervision. um talk about immunizations, um early childhood
021screening, classroom visits, um notes from parents, how to call the office, um attendance, um kind of your beginning stuff for you know things like that idea, your um tardies, attendance, virtual truency, what that means, riding a bus, you know, your cell phone policy, discipline plan, um kind of gym and swimming classes. Um just things like that for the elementary. Talk about the dental health. We have more of those type of things. Um recess, mouth break, playground behavior, um library stuff. Um and then we do have some policies with weapons and things like that, but other than that, and then some forms at the end. Um once again, field trip permission slip, stuff like that. So once again, nothing crazy, but just got to be getting stuff for those first parents that come in. So, okay.
022Any questions for Aaron on the elementary handbook? Okay. If not, is there a motion to approve the first reading of the elementary student handbook? Make a motion to Okay. Thanks, Dave. Is there a second? Thanks, Kyle. Any questions, discussion? Not. All those in favor say I. I. Opposed. Motion carried. All right. And we got the first reading of the pool handbook. Are you out of hand? No, I'm out of handbooks. You're looking you're looking somewhere else now. So the pool handbook essentially the changes being Kristen is new, our new director. uh she wanted to take additional time to review this and so I told her that was fine because we can always come up come back to the school board with any significant changes later on if we find out um the only changes that
023you'll see that are different than the other handbook the other pool handbook is that we put her name down you know just things like that page numbers just the very minimal things housekeeping yes very housekeeping things so um otherwise like I said if if things come about we've done this in the past like with our cell phone policies. We've come back to you to amend any handbook. So, we would do the same with the pool, too. Okay. Uh would someone Well, any questions regarding the pool handbook? I haven't seen that before. Okay. If not, is there a motion to approve the first reading of the pool handbook? So, move. Thanks, Angie. Is there a second? I'll second. Thanks, Dave. Any discussion or questions? If not, all those in favor say I. Opposed. Motion carried. All
024right. Uh the first reading of the activities and coaches handbook. Somebody got that handbook. I don't believe there's any. I don't think there I don't think so either. I think you said again the housekeeping stuff you guys saw. We highlighted everything in that one if there were any changes and there were some here and there where there was a grading policy as it relates to the high school handbook as an examp student handbook and we want to make sure they're reflective of each other. Um but it essentially I want to say looks the same as last year's. Yeah. So there's always got that pulled I do there's very little highlighted. Okay. All right. Any u questions on the um coaches handbook? If not, is there a motion to approve the first reading of the activities/coaches
025handbook? So move. Thanks, Kyle. Is there a second? Second. Thanks, Jess. Any discussion, questions? If not, all those in favor say I. I opposed. Motion carried. Okay. Now we need to set and approve the uh 2526 school board meeting dates which has been the third Tuesday of each month. Any reason with the disclaimer sometimes change you never know. Subject to change. Any reason any reason to change that? Did anybody knows that? Okay. If not, someone would like to make a motion setting those dates for the upcoming year. Okay. The third Tuesday of each month. Correct. Okay. Is there a second to that? Second. Okay. Thanks, Kyle. Any discussion? If not, those in favor say I. Opposed. Motion carried. All right. Now, we need to adopt a resolution of MDE identifying the official with authority, which
026has been our superintendent. It's not. It sounds like a pretty important title, but it's not. It's basically giving me rights to hand off reports to Smeck, for example, or giving Aaron the right to do our disciplinary reporting. Giving Sharon the right to look at our levy. So they need to have one person is typically the superintendent because it's one person per school district. They give us the right to MD needs somebody's arbit is what it is. Okay. Any questions otherwise but this does have to be a resolution. I'm sorry. Okay. Would someone like to make the motion to adopt that resolution authorizing Jen to be the identified official with authority. I'll make the make a motion to give attend the authority. Okay. Okay. Is there a second for that? Thanks, Angie. Okay, we'll vote. Uh,
027yep. Yes. Yes. Yes. Yes. Okay. Very good. We're half almost over half a crew here tonight. It's hard to keep track of everybody. Okay, that motion carried. Um, all right. We need to approve the resolution to adopt the 2526 LTFM budget. So, Jen, would you like to uh Yeah, Sharon and I will tag team on this. It's kind of fun. So, first let me begin with this. Um so Mutsley for the past few years we have built or created a sure a building grounds and safety committee. And so when we do that we we discuss and talk about the importance of our facility and our grounds and what kind of basic improvements we need to do or even preventative maintenance things we need to do. And this encompasses everything our committee does, whether it's carpet,
028ceiling, lights, the pool, whatever it may be. And all those items I place on a pretty significant spreadsheet that the board gets all the time for me. It's this big one, all the highlights. Well, Sharon then takes the information from here and then of course we meet um to talk about hey this is what our plan is for either this year, next year, maybe it's 5 years down the road, maybe 10 years down the road and all that information is based off legislation, based off our budget, based off the dire needs of our district, based off kind of the the way our committee is going, whatever it may be. So we do that, we dive into it. We of course have help from the outside whether it's se Sarah Miller at MDE or Angie Raal
029at IEA. They help us with this too to make sure we're on the right track and getting the money that you guys weren't getting in the past and we are getting that now to help offset costs out of our general fund and it's goes towards LTFM basically. So in front of you is a rather large document. We're not going to go through it tonight, but essentially looks the same as last year because it is a 10-year report that we do have to send to MDE. We have to have a statement of asurances that this is what we believe to be true. Yes, there is a disclaimer. It may change in case something would happen. You know, something in our building shuts down or whatever. We need a new heater or whatever it may be. Um,
030but we believe at this point in time, tonight's board meeting essentially because that's when my statement of asurances will go off is what it's going to look like and what we're planning for the next 10 years. Now again, every year changes, but this is a general thought that we have. Um, so a lot of credit goes to our building and grounds committee um for really giving us a sense of where we need to go, what we've done in the past and then um way way out in the future like 10 years frankly. Chair, do you want to add anything? Um, just that this plan can go in the negative as long as they see that it comes back up. And so you'll see when we put uh the building hardware and equipment that is a
031water softener that has been talked about for some time. Actually put some numbers down and put it in the plan here this year. And so um and roofing and um some different carpeting or flooring ideas as well. in here. So, um those things really the only revenue you have is the levy that comes in, but it's $100,000. So, it's very significant if you were getting nothing before. So, well done all of you on that and then this folds into the bigger budget as well. Well, our building and grounds committee, as you guys are probably aware, meets a few times a year, taking input from the administration, from teachers, from whomever. We do walkthroughs in the building to see what the needs are and kind of come up with pri we try to prioritize all these
032needs because there's a lot of them. So, but uh and then these guys put numbers to those Again, you know, I I know I say this a lot, but I I sincerely mean it. Money's from MDE, and our budget, they're they're moving targets, very similar to a a home budget, a home bank account. My husband and I will never have 20,000 sitting in our checking. We may one day, and then the next day I have to buy my son a car. Then we're down to $2,000 or whatever. You know, it's there's a moving target. Yep. you can hope for this. You're predicting this, but this is really where it is. And so LTFM, that's why they're they offer us an opportunity to say in 10 years we want to do this. Um, so I wish
033MDU was more like this with all their financials. Um, this is a really good, in my opinion, I guess projectbased budget budgeting. We can look at it all the time, talk about like, oh no, we did this back then, now we got to move to here. But it it just kind of keeps us on track all the time. So, but again, moving. It's always moving. It's liquid. Like the lighting project, you know, that was a big project. We actually split that two years. Two years. Yep. Yep. Yeah. And and MD was great in helping me with that if it was even okay to do that. Um and Sarah was great. So, yeah. Did anything the legislature did this year affect this kind of funding? Yeah. Okay. I think it's one that they're going to continue
034and build on. Okay. Continue. It won't be as much. Very little. Yeah. The percentage will go down, but we get it. It's not like they took it, but it's not going to be low yet. Yeah. So, they definitely are giving into projects in particular. So, whatever that rolls out to be. And we do have, so you guys know, and I know I shared this once one other time, maybe it was last year, piggybacking off what Sharon is saying, we do have a preventative maintenance plan for roofing. Um, it's about a 10-year plan. So, boy, once you get those preventive maintenance plans going, you're saving money, you know, because you're dealing with it every year and it's not this big bill at the end. It's So, we're pretty happy with our our roofing plan and other
035plans, too. in particular. She said, "Okay, any other questions for Jen regarding the long-term facility maintenance?" And if you think about, you know, questions later, call me for sure. And I did send off too, and I know Dylan posted it too, the definition of LTFM. Um, so that's on our website too. So if people want to know what does it even mean? What is LTFM? That was that was part of your your board packet too. Okay. Any questions regarding LTFM? Any anything at all? Not just the money, but anything at all. Okay. Would someone like to make a motion to adopt a resolution to approve the uh 2526 long-term facility maintenance budget 10-year plan? Thanks, Angie. Is there a second? Second. Thanks, Dave. Um, this will be a roll call vote as well. Kyle, Bill.
036Yes. Yes. Yes. Yes. Okay. Motion carried. Okay. Um, so now we're going to look at the 2425. to this past school year. We're just about to the end of the revised budget for that. We'll probably talk about both at the same time if you guys just fine. So, I'm going to start off tonight by again reiterating what I said earlier. Um, to thank Sharon, Aaron, also guidance from any committees, anybody was on about and I take that information very carefully and try to talk with my administrative team just about where we need to go, what we need to do. And I want to break it down even further by saying I've I my job as your superintendent is to look five five years out plus. Can I sustain this district for you for five years
037plus? Sharon looks at the three to five year mark. Sometimes even the two to fiveyear mark like little bit more futuristic but still hey kind of living in the now kind of and Aaron looks at the day-to-day operations maybe a year out at the most. So, bringing us all together in the same room, don't get me wrong, we have a lot of opinions. Um, and we battle on occasion. Not very often, but we do battle on occasion. But I think that's what makes a budget healthy because we each bring a component to it um that you can't even write down. You'll see it in the numbers, but we can't tell you enough of, you know, our feelings that come out with it, our our research that we do. Um, we each have different guiding organizations
038that help us through the budget process, um, that we embrace and bring to the table. And so, um, so I really want to start with that, how important it is that we work together on this. And we do, we do. And tonight, we're just happy to report on what we have for you. Um, and again, and I want to stress this, as I said before, with LTFM, budgets are changing. Hence why you do an approval of a revised budget every year. it has changed in 365 days from last year's budget. Um, so that's why you do a revision. It's going to happen. I mean, we're we are the largest institution in your communities. Um, and so, of course, it's a multi-million dollar budget. That is going to change. Um, just like the one we're presenting
039tonight for next year, likely it will change, no doubt, um, next year when we approve it, the revi the revision of it. So, those are the two key things that I really want you to take away. Um, but I'll hand it off to Sharon and then I'll probably come back too. So, Sharon, I'll hand it off to you. Um, so as Jen was saying earlier, a budget is really the best guess at the time that you put it together. And so, that's what of course you're looking at. So, what we're doing right now is we're revising the 25 budget. It's a current budget. Um we even today the approvals and the budget reports that you reviewed and looked at to prepare for this um evening is still from May. So lots of expenses and a
040lot of things happen in June. And so um if you look at the year-to- date 2025 number on here, it's not even close to where we'll be for the revised budget. Um so when we're building this um we are looking at everything um all the revenues all the expenses and the numbers that you're looking at and approving include the general fund the pool and the activity account. So all of them are folded into this budget. Um, when this budget was adopted, there was a surplus of 13,500 approximately. And I'm anticipating that we may come out just a little short instead of ahead at 13,000. We'll probably be short, possibly $7,000, but that could change. And I'm going to address that here in a little bit as well. I'm also now just going to reach over
041to the 26 adopted budget that I'm proposing that you approve tonight. Um, it's not changing a whole lot. You can see all the way to the right there's a percentage change and it's at zero%. Um, the reason for that is because as far as revenues goes, there's not a whole lot of anticipated change from the state. Um the things that are changing are kind of pigeonholed and pocketed and like LTF LTFM and things like that. General overall aid levy all of those things are going to be affected by one thing and that is going to be your membership and your enrollment. And so that is the one very important factor that you as a board and as admin as administration as well as staff need to remember is we have to keep that number up.
042That is the one thing that is going to keep this place going in the positive direction that it needs to go. And let me support what she's saying in this. All of you have read those legislative emails about how they want to flatten out that aid. What they're saying is we've given you your 2% so run with it. You know, they're not looking at the next bianium to approve any percent on on the student aid whatsoever. So, but we can still get aid from students that come in. We're just not getting any more aid on top of that. So, yeah. So, that's how we and actually the the older the kids are, the better sometimes because we get more money for them, too. And open enrollment is very important as well. So we have students
043that go to Iowa and vice versa. We have people going in and coming out. And so um it's it's pretty even, but we need to continue to work on that and see if we can't get them to come this way or at the very least not have them go that way. Um and the other thing that is becoming a very large factor is PSE classes. um it went from zero to a thousand this year and so that's something that we you know you really can control it so you have to kind of be ready and anticipate it and be able to cover it when it does happen. So that is post-secary education classes that we here as a district pay for when the students reach out to take those classes that aren't offered at the
044high school level that they could take. So that's something that affected and probably did swing this a little bit. So um so in general I feel like the revised budget that's presented in front of you um is pretty good. It's not we're not coming to you and saying that we got to cut $100,000 in the 26 budget because we failed a whole lot here. um on adopting that budget from last year. So, and it was actually, you know, put together. Um I'm looking at a date of 62124. So, um so that revised budget is changing, but not a whole lot. Now, it could change more and the reason I say that is because we have to go through audit and have adjustments. There is one thing I know in particular and that is um the
045student support personnel aid and the student library aid. So there's also a student co-op aid that we received and $40,000 was attached to each of those. It's aid that the state of Minnesota gave each of the school districts for the last few years and they continue to although they're cutting it back a little bit now already. But if you don't spend it on exactly what they tell you and it is very specific. So that let me give you an example for the student support personnel. The only way that we could use that money is 40,000 $40,000. So they're they're kind of I I want to say giving you it's the envelope system. So instead of giving you all this general aid, they're giving you a envelope of $40,000 to spend on full-time equivalent for a
046licensed school counselor, licensed school psychologist, licensed school social worker, licensed school nurse, or licensed school chemical dependency counselor. And that has to be an increase of an FTE from what you had when CO was in existence. No. And keep in mind to support our teachers who are sitting here today, social workers, school social workers who are licensed by MD with an education license, school psychologists, all have their master's degree or more. We cannot find somebody for $40,000 with that credential. That is a slap in the face to those educators. And that's just my opinion as your superintendent. So they were flashing this money out there for us trying to do it and it's still an unfunded mandate. It's still an unfunded something. Yes. So that's not fair. It's not right. So there's a lot of
047schools that are not able to hire because they're just not out there to hire for one thing. How many times did you, you know, put it out there? It's still out there, isn't it? It's still out on Yeah, it's still out there and we're not getting anybody to hire far less for $40,000. Um, and then you're probably hiring them and saying, "As long as this aid is available, you'll have employment here. Otherwise, this could go away." And that's never a good thing to say. So, library aid is similar. We have we are able to use that um on current expenses and hoping we can use as much as they're giving us for that and not having to return any. But I'm bringing this up because we may through the audit this year have to pay
048that. They may they will be scratching that $40,000 back for that student support personnel. We're trying. We'll see what happens. Yeah, we're playing with them a little bit. So, and there's other aid that um for transportation and then fluctuates a little bit and special ed aid that could fluctuate a little bit. So, these revenues could change. Um anyway, so 25 revised budget, 26 adopted budget. What I'll speak to that is again the um revenues didn't change a whole lot because of the budget that was passed at the state level. And so there isn't a whole lot of change. There is a little bit of extra revenue coming in because we are part of the project for the solar field. and that revenue will start coming in this year at $9,000 for the year. Um and
049then um basically what we anticipate being increases in supporting contract increases are has been offset by the very good job and very good future planning of the administration on having um employing personnel in the future. And that is a very tough thing to balance because again I'm going to circle back to keeping students in your district. That is um that's a balancing act that you have to keep your programs in place if you want to keep your your students coming. You can't be cutting programs a whole lot. I mean, you might have to cut personnel, but but you still want to continue to offer programs to keep everything um looking advantageous for students to keep coming here. So, all in all, I think your administration has done a good job so that this um budget
050can be presented you to you as it is and hopefully as a balanced budget. We want to also kind of to to wrap up what she's saying too is we want to show our constituency. We're using our dollar wisely. You know, we don't want to have, you know, this negative account coming forward and say, "Sorry, sorry, Dave. I used all your money. I'm sorry about that." You know, instead, we want to be able to show this is where we used it and we predicted going into next year about the same without the aid that she talked about. like we're predicting that um reading what the legislature has said or listening to what they've said. Um and I believe it to be true. I mean, it's coming. Um so that's what this is about. This is
051the research we've done, the the promise to our constituency that we're not frivolous with the dollar. We want to respect the dollar and do what we need to do. Well, on 2025, I guess I think I look at that and see if you missed your your mark by $7,000 on a $5 million budget. I don't think that's too bad at all. Really, that looks good. But I guess the question that I would have, I mean, we've read your emails, Jen, and stuff, but this is a public meeting and maybe somebody that might watch this doesn't know what the legislature ended up doing. And so, if you want to just maybe fill in on that, that would be awesome. Yep. And again, I'm gonna probably throw in some of my personal feelings just because I have
052to balance your budget and balance the budget of the people of Leroy and O Strander and surrounding townships. Um, and Sharon can jump in here too. But at the end of the day, um, it's pretty unfortunate when just last year we were given money and all of a sudden now going into this next benium, they're taking it away. Um, I get a little emotional about it because these are kids we're talking about. We're talking about the lives of our teaching staff, our our principal. You know, it's it's a hard discussion, a hard pill to swallow. I I look like I've aged 50 years after writing these emails and emailing you guys out. Um because it's very frustrating for me that um we're supposed to be a state uh that supports education, supports kids, supports teachers,
053uh supports the forever of public education. And but the next bianium is looking not so good. that they don't want to give money on the student aid dollar. So, we get roughly, again, very rough number here, $6,000 a kid per year. Uh they do not want to put any more money into that. Instead, like we talked about, they do want a line item stuff instead, such as, "No, we'll give you money, but it has to be for roofing." Rarely is there any comments related to we're going to give you this money, but it has to be for students. No strings attached, just students. And we're not hearing that. Am I missing anything or am I saying it right? It's just generally the basic um aid calculations for Yeah, the formula and it's pages long like
054multiple pages. um it did not increase in any any category or very few very limited few if any which is why you're seeing that 7,000 very very similar. So usually you'd see it probably increase a little bit. So what about on the next the second year of the same just flat? Yes. And the third year was going to be that's a new and so then hopefully it's different. You see but they were talking about maybe cutting the cutting. Oh that's when the cutting is so really you're talking about the second year. So our years are different but yes that would be cutting taking money away that we're usually we can plan for money um and get some help and not that it's help. We're just running an institution. The statute is we're paid by aids,
055levies, referendums, whatever it may be. It's this isn't our fault. This is how statute is. And we're just I mean, we many times Aaron and I will talk about how we reach out to our legislative people via nasty emails or maybe a a nasty text or phone call, but there's no movement. They're not listening right now. They're not listening. I think they're as shocked as we are at how how bad budgets are. Whether it's the state, you know, local, state, or federal level right now. We're all a little worried. But that's, like I said, though, I'm going full circle here. That's why I need this team and you guys um as well as the committees we have to really um guide me, guide our team of where we need to go. me five or more
056years out, Sharon two to five years, three to five years, and Aaron here in the now, what he's planning for. Um, and that's what works is we're looking to make sure we're sustainable, that kids have an education here at Leroy Strander and our teachers have jobs. That's what we're trying for, but our hands are tied sometimes. So just an overall statement from the state says that they gave a significant increase in funding for schools this year. But again, it's the envelope system. It's not a general fun. That's what impacts and teachers. It's a general fun. You can't use it all, right? And then it's probably on paper. However, however, comma comes with warnings of potential cuts in the following bianium due to a projected budget shortfall. So, so like that example you used for social
057work and whatnot, we had $40,000. Can that be supplemented to pay the nurse that we had or it has to all be very specific and you couldn't use it for supplies or anything on curriculum or anything like that. It had to be FTEES. Yeah. I'm going to pat ourselves on the back here a little bit, mostly you you guys. Um because I'm looking at a list of uh southeastern Minnesota school districts that are making cuts for this coming year from anywhere from a 100,000 to a million6. And uh we don't have to do that. And it's because of the management that's happened here, especially with those ESSER dollars and so forth. Uh, a lot of these districts added personnel with those of that money that it's it went away. So, um, I I just I
058just think you guys need to be commended for that. Um, because we're not in that situation. We might be into in a we might have some bumpy roads coming up in the next uh two three four years, but um we're not in the situation these districts are in. So you guys need credit for that. Um any other any questions about uh what they just presented. I know it's a lot. And like I said with LTFM, if you have questions, email or call me. Email or call Sharon. Uh we can walk you through any of this. Any of this? Did I forget that? I really have budget. Tell you that. Okay. Any other questions or discussion? Otherwise, the first thing that we need to do is approve the revised budget uh from uh the year 2425
059which is going to end here in a couple weeks. Any questions on that? Anybody? If not, is there a motion to approve the revised budget as presented by Jim and Sharon? So, thanks Angie. Is there a second? Thanks, Jess. Is there any other discussion or questions before we vote? If not, all those in favor say I. I. Opposed? Motion carried. Okay. The next thing we need to do is uh approve the preliminary budget for for the 2526 school year. which they also included that in their presentation. Any questions? Any discussion? Okay. If not, is there a motion to approve the 2526 preliminary budget? Thanks, Dave. Is there a second? Second. Thanks, Angie. Any discussion or questions before we vote? If not, all those in favor say I. I. Opposed. Motion carried. Okay. Uh, school board
060committee reports. I can start. We met as a negotiating committee with the the union negotiating committee tonight and had I thought a very productive and good discussion. I don't think it's going to take very many more meetings, but I can't give any details at this time, but um if you guys uh are curious and want some details, just you'll have to ask me personally. Okay. Any other committee reports? When will we have another building and grounds committee in August? August. Yep. Because that way too Kyle made me think of that because he asked me if we're going to do that today. I know. He always does. Can we do it in July? We won't in July. Is that okay with you? We can. I just want to have really much information from MD. Yeah, but
061we can. You just let me know. I mean, I can send out an email. Yeah. I'd rather do it in July than I mean cuz football. Well, no, just cuz August is knocking on the door, getting to give back in here. And if there's something that Yeah, we can we can do it tonight. say do both. Yeah. Do you want to do it? Let's just say the next meeting for building grounds and safety will be and I'll send an email to, but we'll be um at 4:30 before this meeting. Next month. Next month. Yeah. Okay. So, that would be the July 15th, 4:30. Sounds like a plan. Building grounds and safety. Okay. Any other committee reports or anything? kind of a slow time of the year, I guess. Okay, so looking at the district calendar
062going forward, we got the 4th of July coming up. July 15th then is our next school board meeting, and we'll have a building and grounds committee meeting before that at 4:30. Um, August 19th is their school board August board meeting. Um, August 25th through 27th would be staff development day. Uh September 1st is Labor Day. September 2nd, middle school and high school will start their first day of school. And September 4th, the elementary will have their first day of school coming right up again. So, anything else that we need to discuss tonight? Okay. If not, is there a motion to adjourn? Hello. Okay. G second. Second. Thanks. All those in favor say I. I. Opposed. We're journ.