001I'm at 7 o'clock a.m. on Thursday, December 22nd, 2025. Call the uh regular school board meeting to order. Uh this morning, we have all board members present. Um we did not receive any requests uh for public comments this morning. So, we'll move on to 4.0, the approval of the agenda. I do not have anything to add. Does anyone else have anything to add or clarify? Okay. Motion by Danny. Second by uh Olson. Um any discussion on the agenda? Hearing none. All those in favor? Opposed? Motion carries. 5.0 is the approval of the minutes from the previous uh regular board meeting. Are there any changes to those minutes? Motion go through. Okay. Motion by Scott. Second. Second by Shannon. Any further discussion on amendments? Hearing none. All those in favor? I opposed. Motion carries. 6.0 is
002honors and recognitions for the month. All right. We have five students. Um it says seven there. That's a typo. We have five kiddos who took place uh or took part in the Unstoppable Games in Marshall on April 30th. Uh this was an event put on by Mered and included participants from all of the Murvette districts. Um was a lot of fun. There was six events, individual events that the students took part in and we would like to recognize them because our students represented us very well at those games. Um and I don't think any of them are able to be here this morning. Um but uh getting getting out of bed for a high schooler for 7 o'clock meeting probably not ideal. But um Michael Beckman, we just want to recognize them. Michael Beckman, Grayson
003Delene, Nicholas Callas, Zayen Reed, and Dwayne Sebastian Aila. And we'll make sure that they get their certificate. Congratulations to those and thank you for representing us. with evil pride down there. Uh 7.0 is the student council report. Um for the student council, we held an election for the 2025 2026 officers for the school year. And we have a new president, a new vice president, a secretary treasurer, um a junior representative, a sophomore representative, and a new freshman representative. And we decided to build new thrones for the royalty at Lacaro and whether it's snow days or homecoming. And then we asked Mr. Olsen and his shop classes to build them. And so it will they're going to be darker wood and use the same fabric but different colors for the back rest and seat portion. In
004terms of our mascot fundraising, it has been looking great. We have reached to multiple businesses for donations and have provided monetary support from them. With our school organizations, we have also gained support from them. With other school organizations, we have also gained support. We have been fundraising with World's Finest Chocolate and have been and have sold over 40 boxes out of the 60 we have to sell. With this, we still need profits. We have started to look at possible sport boosters for support. Looking ahead for homecoming, we already We're already planning a summer meeting to arrange for our new theme. This upcoming year for homecoming is going to be exciting with a new theater drones and an elaborate theme. Any questions for students? All right. Thank you. Uh 8.0 is the little eagles daycare update.
005We have even still present to provide a report. Yeah, I'll start and then Miranda will kind of talk about some, you know, the day-to-day and the staff and things she's got going on. But, um, I'll start by just kind of talking about budget and for this year where we're at. Um, so, but currently based off projections, uh, we are expecting to have a shortfall of approximately $58,500 for this year. Um, we've received $30,490 from Madison EDA and MHS to cover shortfalls from last year. um with our agreements that we've had in the past with them. Uh shortfall that we are projecting this year does not account for the $40,000 that MHS and Madison EDA uh gives us annually. So that's that number is not included in there. Um so with that insurance money, uh our
006true shortfall we're expecting to be approximately uh $18,500. Um and then with our agreements with EDA and MHS, we will then go back to them and then ask for them to cover that additional 18,500. Um which we'll be having meetings with them to go for those the budgetary items with them to get that money to uh break even again this year. Um but I just wanted to point out that um it's important to note that it's that is less than it was last year for us. So things are tracking in the right direction. Um, and kind of one of the biggest hurdles we have right now is staffing costs. Um, staffing makes up for approximately 8% of the Little Eagles daycare expenditure budget. And um, so it's just kind of one one of those realities
007we have where uh, to keep keep business afloat and keep good employees from random to be working um, those staffing costs are what are taking up the majority of our expenditure budget. So that's kind of where we're at budgetary wise. We'll obviously see how the year ends up once these next two months come through. Um we're hoping obviously things are better than what we're projecting, but um we just wanted to give you guys a quick update on that and Miranda will kind of talk more about the ins and outs today for a little bit here. So, so talking a little bit u following what Zach said about the staffing and so a big thing that's a fixed cost for us. It's not something that uh we really have a lot of wiggle room just based
008on the ratios that the licensing uh department of of health puts on us. So ratios in an infant room is one staff to four infants. A toddler room is one staff to seven toddlers and a preschool uh room is one staff to 10 preschoolers. So we have to follow that in order to be in ratio. And then we also have to follow staffing pattern. So it has to be a lead teacher, assistant teacher, aid, and then it kind of starts over depending on the number in the um in the program. Um the supplies cost for us has gone up sub substantially. So more children, more staff, more supplies. So you're thinking your gloves, uh you're changing table paper to change diapers. Um and I worked really hard over the I'm going on my third year
009over the last few years um to cut down the cost of, you know, kind of price comparison as I'm buying things. The state also does require uh a certain amount of toys, a certain amount of books, certain amount of equipment for each room. They have a little checklist and when they come in every year, they actually go through that checklist. We also have a 35 square foot per child requirement. Um so there's lots of things that we have to do that, you know, there's no wiggle room on there if we want to stay open. Um, looking at kind of our our budget and numbers and kind of where we're at, uh, starting June 30th, we'll be implementing an increase of $5 per week for uh, each child in each age group. So, it doesn't matter.
010Uh, it'll be just a flat $5. Um, we did an increase when I first started. So, um, I've talked with Scott and Zach and uh, most area childc carees, they do it yearly. So it will be something that we will just increase yearly and you know everyone will just know. So families have been notified of that. Um so June 30th that will start. Another thing when we're looking at the budget for next year is the health in uh health insurance increase. So there's a substantial increase for that and in order for us to provide an affordable uh health insurance program for our employees currently right now we uh if they elect the health insurance we kick in $500 for them. So we will have to increase that to 627 going into next year um to
011ensure that we are affordable and then um we don't have to work with Sue as far as um when they come in and audit we don't we don't want any any negative things. So we're we'll bump that up to 627. Um we in winter of 25 we launched a task force um designed to kind of support the program ongoing. So it consists of uh Zack Scott's on there with me. Um Eric Berkkey, Val Halerson, Greg Bull, Adam Conroy, uh myself, and then the Little Eagles parent board. And there's four members on the parent board. And so we meet it started out monthly. Now, we're just kind of bimonthly, but we're trying to get what we're trying to do um is we're trying to look at how we can raise funds in the community and supporting
012businesses to help us, you know, have like that insurance money rather than just relying on on um MHS and the EDA. Um we are looking at getting more help from Swift, maybe getting Scott Markort on our our board with us um to see how they can help support us there. Um, current enrollment, just to give you some enrollment numbers, we're licensed for 75. Our total enrollment right now is 68. We have five infants. We have 14 in the toddler one room, 23 in the toddler 2 room, and 26 in the Junior Eagles room. Um, staff on board, I have a total of 35 altogether. Um, we have two volunteers. We have four college kids who are coming back for the summer. Um, I have 11 part-time high schoolers. Kids time because we're I do both.
013Uh, we have three that just do just kids time. That's just their age group. Um, I have 10 who are full-time. I have two who are uh very part-time and then one of those is leaving in May at the end of May and three that are on call just kind of as we need them. If somebody were to call in sick, I could reach out to them. of that total there are six uh that flex between the two programs. So it's very helpful to make sure that we stay in ratio on both sides and it seems like a steep number but to cover especially now summertime those vacations for my full-timers so they can use up their vacation time. So that's all we have. One thing too I want to add to compliment Miranda is
014Miranda did a ton of work this year searching out grants to help with supply costs and majority of the money that was spent this year to get the supplies we need in each classroom was used with grant money. So that really kept down um those supply costs that you know would have been fixed into the budget. She did that extra work to make sure that we could be keeping cost down as much as we can. So um I just want to make sure we compliment her on the work she's doing. I know the Madison community is uh very very fortunate and excited about where the daycare is at. So uh we're working hard and doing what we can. So if I could add, I just would like to thank the people that were mentioned with
015that task force that's helping us make sure we have enough money in reserve all the time to be able to just cover any shortfalls at the end of the year. So it's been a very good dialogue and I think it's gonna it's going to be good for us. We have set up the Madison area foundation. We are now on their giving list. So um we went through the application process. So we are on there. Well, thank you. Thank you. Any other questions for you guys? What is the I mean I assume that the budget typically ideally would not be break even. It's going to be negative somewhat. What is our what is our goal for the years going forward? Do we know what that is? I mean, if we can if we can keep it
016in that 20 to 40 range, I think that'd be that'd be that'd be ideal. I mean, that'd be a great goal to hit. Um, like I said, it's just kind of a matter of the staffing is is what's very very difficult to keep those numbers um down, if that makes sense. Um but yeah, obviously if we can get that so we're not having to rely so much on the community and that's what we want to get towards. Um, and two, not like Miranda said, not be asking so much from EDA and and and MHS and kind of get more of a, you know, other businesses in town that really are utilizing the daycare because Miranda's done a great breakdown. But I think there's like over like 10 to 15 different employers and some bigger employers
017too in in the town too and we're hoping that we can contact them and maybe have them donate a little bit too to kind of spread spread the support if that makes sense. So, I think that'd be a decent goal for us. Yeah. Thank you. Uh 910 is a resolution to accept gifts, donations, and grants for a month. You'll see those below there. I'll take a motion to approve. Motion by Danny. I'll second. Second by Matt. Any further discussion? Hearing none. All those in favor? I opposed 10.0 is the presentation of Black Marelli's QC count annual report. All right. All of you should have had the annual report in your packet. I'm going to try to keep this brief. There's a lot of information within here. Danny and I had a conversation before we have
018to hear this again. But um every year we have to have this approved um by June 15th. We choose the the May board meeting to do that. Um the findings have remained fairly consistent. Um I'm just going to go through um a few of the points in here and then share a little bit about some data on where our scores are at. So first of all of there's 97% of all the licensed staff met the standard earned performance pay measures. Uh 97% of the licensed staff um earned performance pay from observations and evaluations. 97% of the tenur staff um met uh the standard dur performance pay um for observations evaluations and then 94% of the probationary staff um met performance pay. We did have one uh staff member who failed to complete uh the requirements
019and so they won't be compensated for that. Um the other ones that bring that percent down a little bit is we have some part-time teachers um that that don't participate in it just because they're here for an hour or two a day. Um some of the general program impact and recommendations that we have um I get the opportunity to go in and observe in a bunch of different classes and different subjects and I can say that the lessons are continually getting better as we move forward. um at the middle school high school. Um this year our bi-weekly meetings um we spent the majority of our time looking at a culturally responsive um teaching strategies to help our English learners, to help our multilingual learners. So we're implementing that stuff this year. So, we're hoping that
020moving forward that we might see um those students um progress and do better on our MCA test, which is our test that we use for determining academic success, so to say. Um the elementarymentaries are still working on being trained in letters. They're implementing letters in the elementaryaries. We have our fifth and sixth grade reading teachers out here that completed letters now this year. So, they'll start implementing that. Um and as I look through some of the data from MCA scores, there have been some improvements already um in the lower grades. Um Marine continues to provide leadership for our mentees and our mentors. So that program is is moving forward. Um as far as student achievement goes, you can look at the MCA scores and say, "Geez, those scores are low." Um, we're hoping with everything
021that we've put in place, um, new, uh, MCA test this year in science, next year will be, um, English language arts, the next year will be social studies, the year after that'll be math. Um, those standards are all changing, so we might see not as much improvement because it's new standards and we have to again teach to those standards to get those kids to a certain level. Um, the one thing about the student achievement, and I was talking to Danny earlier, you look at our MCA scores, and I'm just going to take sixth grade as an example because I have that data, and I break that data down every year. Um, kids take two days on this test. They might be sick as two days. They may have issues outside of school that, um, contribute
022to them having a bad day. they get two days to take this test and that's supposed to be the measure for them for the whole year which I don't think is is very realistic. So I break down all the data every year and so this year we had 54 sixth graders take the math test. 14 of them roughly 25% of them increase their achievement levels. So they went from a does not meet to a partially meat or a partially meat to a meat. I had one kid went from a does not meet to a meat. I had five kids that uh went from meets to exceeds. So, there's growth that's happening that you don't see because you just see that one percentage point. We have the the ability to look into it a little bit
023deeper. Um 34 of those kids also increase their raw score from last year, which you guys don't get to see and the community doesn't get to see. They just see the one percentage. And then um we had a 10% increase in achievement from fifth grade to sixth grade. So, if we can somehow figure out every year, if we could figure how we get that 10% increase, we'd be sitting really, really good. We also have fast bridge assessments this year. Um, K through six is using them for math and reading. It's the first time we've used it. Um, that actually they take the test in the fall, they take it in the winter, they take it in the spring, and then within that there's targeted lessons that you can say, "Okay, this kid scored um low
024in this area." you can go in and you can find an actual lesson that they can work on or you can retach them to help them grow. And I out of the 54 kids that took it, 51 of them made growth throughout the year. So that's another assessment that you don't get to see um to show that there is growth happening. It's just we might not always see it in that MCA assessment percentage. Um, as far as recommendations moving forward, um, we just recommend that we continue um, communication with our administration, with our director of teaching and learning, with our PLC's um, just to keep moving forward. Um, we're hoping that implementing the uh, cultural uh, responsive teaching, thank you, strategies will help with our English learners. Um, we're hoping that the fast bridge assessments
025continue to help us move forward. We're hoping that letters still help us move forward. Um, so we're recommending really not too many changes to the program. The only change would be we have to include the culturally responsive stuff in our rubric that we use when we observe teachers. And that's already been um we've already got the rubric put in place. We've sent it to all the teachers so they have a chance to look at it ahead of time and they just know that now when they're doing their observations and when we're observing them that they're going to have some other components to look for. And then I think the last thing that we really looked at is we appreciate the time that you give us to meet with our PLC's the extra um early outs
026or or late starts, whatever it may be, but with the new standards, we're going to need that time to make sure that we're getting them horizontally and vertically aligned and make sure that everybody's on the same path. But I think with those days that we have built into our calendar, those times that should help us uh tremendously with that. So we appreciate that extra that extra time to meet and that's all I have. Any questions? I have one. Yep. So you just said thank you for the PE all the time that we give you. Um, is there any talk amongst you faculty members in regards to going back to your union stewards and saying, "Hey, can we negotiate something where we can meet sometime in the summer months where we got a little bit more
027time to make ourselves even that much better or doesn't that happen?" I I would I have not heard any talks on that. I can certainly bring it up and see. Well, I'm just It's a recommendation, right? We already give you so much, but you might you want us to keep that, but also it would help to have more while we have the summer months. And I was corrected by Mr. Khan here last meeting that it becomes a union issue when they want to do stuff like that. While y starting with the union, I was just wondering if the union reps have been asked or brought up that, hey, maybe we have a day or two here or there in the summer, maybe a couple more days before the new school year starts. I don't know.
028Just a suggestion. Yep. I can certainly bring that back to him. But if he's correct, it ends up becoming a union issue. All right. Thank you. Any other questions? All right. Thanks. Thanks, Pete. All right. With that, I'll take a motion to approve. Motion by Shannon, second by uh Olson. Any further discussion? Hearing none. All those in favor? I post. Motion carries. Uh 10.0 is or excuse me 11.0 is the network paging system quote. And I can speak to this one. Um I sent some information out to the board earlier this week. The um our paging system has is antiquated. It's been uh mostly original to the building. Um David Ratitz has done a lot of work when we've had drills and and determined that one area is not working right to go in and
029try to patch it together, but the technology involved unfortunately is reaching a place where we it's getting harder and harder to get parts. And you know, David, I don't know if you have anything to add to that. Yeah. You know, we talked last fall a little bit when I did a presentation and uh the intercom system has developed some technology problems over the school year. The the main network interface that talks to the network doesn't even work anymore. So, I have a separate laptop hooked up to it to sync the time to make configuration changes. So, that has caused an issue. We have a number of areas that don't have coverage like the new gym. Uh there's a number of areas that have like office areas that you can't hear because the speakers are only
030out in the hallways or inside the classrooms. So there's a number of dead areas that is concerned for safety that also would be uh filled in with excuse me with new sound and speakers. So it would be all new wires would be ran uh new network switches for it. So it would be its own system. we wouldn't be reusing any of the existing original wiring in the building. One of the um the reasons that that we're bringing this to the board as a potential priority is that the that's the communication system we use in an emergency situation if we had a you know lockdown, we had something going on or we had to evacuate the building. Um and and it our concern right now is that the components are reaching a point where if they
031were to fail, they could fail catastrophically and then we would have to call somebody, you know, we because we need that system. So we'd have to get somebody out immediately and that price would no doubt go up significantly. So, um, as we look at this as something to address, there are some one-time monies. As we've been looking, Brenda and I have been, um, preparing the budget for June and and looking at wrapping up the budget from this year. We had some ant unanticipated onetime monies left because we had some positions that never got filled. We had a custodial position that's been unfilled all year. um but a couple others that didn't fill until partway through the year or most the way through the year. So th those are staffing costs that we're not going to
032realize that we normally would. So it kind of presented a unique opportunity to look at if this is something that we're concerned about, maybe we can be proactive about it. Um, so what we would be looking to do is pay for the components and and the uh materials to be paid for, delivered this year before the end of this fiscal year, we would pay for that with some of these onetime monies that we that we have. And then the in the following year, we could use safe schools dollars to be able to pay for the install during the school year here coming up. And so um so that's where that's coming from. And um I think I We have the two quotes and then there were some other quotes we went out for that they
033elected not to provide one and then we can answer any questions you have. How much distraction would that mean for the classroom once next fall comes around the corner and we start installing. The install would start in middle of July with the hopes of getting all the classrooms done during the summer. Uh there may be some outer line areas like outdoor speakers, gyms that would have to be done during the school year, but very minimal impact to the classroom because I know what it looks like when you crawl up in there ceiling towels and that's no bueno. Yeah. So basically we're we're just trying to be prepared and approach it in a planned way. Is this this or other equipment like this on any type of replacement schedule? I mean, have we looked at some
034of these more expensive items and said, "Hey, this is when we plan on replacing this and you know, we actually plan on replacing this two years from now or anything like that. Do we have anything?" The majority of the technology equipment, yeah, does follow a replacement cycle. other whether it's Chromebooks, staff PCs, servers, uh storage, but intercom is kind of more like your wiring in your building. You don't usually plan on replacing it. It's hard to but we have we have had discussions on a broader scale with Danny's where we start reserving more beyond the LTFM for things like this. Um So, I don't know if we're still working through that or what, but to have some type of healthy reserve for these types of moments that come up where it's, you know, I didn't
035the speaker system's been terrible since I was here. I mean, it wasn't a great system to begin with. I can't imagine how terrible they are now. But, um, yeah, that's something that we need to continue to pursue reserve set up for stuff like this. And then the elementaryaries, do they Are they the same age? Are they different? On the building projects, those were retrofitted or built new to the buildings. It'll be louder, right? So like like if you're doing class group work and everybody's talking. Yeah. A lot of times when I can't hear half the time it'll I know it's coming ding. Sometimes I can't even hear the name. So Well, and what happens right now too with the the old systems is sometimes you find that you have a room where it's not working
036right. So you go crank that up and when you crank that up three other rooms go down, you know, and so it's just kind of you're chasing your tail on some of that stuff. And going back to the budget question, um being planful, that's that's where this conversation came out of is we've um Dave David and I meet with Brenda, we look over the budget, uh we look at our expenses from the previous year, we try to plan for the next year. Um it was through that conversation and you know trying to keep our costs within line that we started looking at okay if this were to happen let's say mid year next year and we have to call somebody and say you got to make us your top priority and get this thing done
037it's going to hit us harder and that's where we've said maybe we need to move this up and see if we can address it since we do have some monies that we didn't think we were going to have at the beginning. So, this potential growback as we found so far, it's going to ease that pain a little bit right there. Yeah. Brenda, do you pardon me? The money saved from having some staffing we couldn't build. Is that going to help cover that cost? Oh, definitely. Yes, definitely. I'm hoping it'll cover the whole thing. I would be surprised the whole because then we're paying a lot of money for custodians and everything else. Well, and it isn't just it wouldn't be just technically custodians, too. We had the one position that was open the entire school
038year. And then we had um Russ um in Apple retired that um that was being covered by existing staff. There was some overtime in there. However, it really wasn't filled until just recently. So you have that and then we've we've struggled every year with um pair of professionals, you know, um putting mid year takes a little bit to get somebody rehired. Some positions are are are filled, some are left open. Um so, you know, it it wasn't just one position, you know, that we looked at when we were kind of analyzing that. Well, I'm good as long as you give me the thumbs up because you're the one that does all the plus and minus. You have my vote if you're telling me it's good. Dave at the bottom here says we'll provide a server
039for the access audio manager. We have that. Yeah. Yeah. Just a virtual machine. So we just spin up another another server. No extra cost on that. Okay. And it's sufficient I should say run it. Is the license a onetime cost or is that a repeating? I believe it is a onetime cost because It would be the the install of the software, but I can double check that. Well, I'll make a motion if there's no other discussion. Okay. Motion by Danny. I'll second by Kent. Any further discussion? Hearing none. All those in favor? I post motion carries. All right. Now on to 12.0 monthly financials affirmed. I'm going to hop right into the the budget revisions which are on page 34 and 35 of your agenda packet. Um now these re revisions are not intended to
040be an all-encompass um uh update of every piece of the budget. the focus is mainly on revenue and um then any expenditures that are tied to those revenues and also maybe a few expenditures here and there that I just simply want to clean up at the end of before the end of the school year. Um I don't plan to go through every item. Um I will focus mainly on the general fund and um so if you want a quick look at page 34, we'll look first at kind of the layout. It's by fund and you want to top at the top of the general fund, the uh first line item there, it says adopted budget. Um that is the budget that the board approved back in November. Okay. Um on the left you have the
041revenue, on the right you have the expenditures and then in the middle are the updates. Very bottom line is the total of the revised budget once all of those updates are are made. So first line item has to do with enrollment. Just a little review on where we've been. Um we started the year very very strong. We had first day of school was um very healthy enrollment. Um gradually had went down um for several months and then now has gradually went up for the last several months. I think we're up potentially five I think this past month. Um so uh and that and that is just looking at K12. Okay. So in contrast to that you have our early childhood students. um those are not in kindergarten yet. They're part-time students. They are specialed students,
042so they have a special ed need. So, we are our our teachers are are coming in and servicing those students. Um they are not um full-time. We only receive funding based on the hours that they're served. So, um I don't have that data as of yet as far as um the number of hours served. And and again, that's how we receive our funding. Um but just guessing and looking our numbers, our numbers are currently at 37 for that group of kids and it has gradually increased since November. So, my gut is is that that increase once we finally get all of those hours in for those kiddos um that they're going to easily offset I shouldn't say easily, I'm hoping that they offset the decline that we've had throughout the school year in our K12
043area. That's why the first line item there you see is a um add back of 20,000. That's the number when you looked at the budget back in November, there was a little note on the bottom left and it said something to the effect of um we're removing $20,000 from the revenue budget to account for any unknown decline of enrollment during the school year. So right now it looks like we won't have to use that money that we pulled out for that purpose. So that's adding that line item back into the budget into the revenue side. Next slide item is state aid. That's various state aid um that we received from the state of Minnesota. Um one being our special ed aid. Um that I have to be honest is a total guess, but it's an
044updated guess. Um that's we struggle every year with that funding just because of the nature of the formula. um um various other states, endowment um coupon, they now the state told us now that um the aid piece will get um the full amount. They had prorated it back in November. Um also um uh the high school sparity aid um should be a little bit higher. That is a piece of funding that um is a little unusual in that when our high school enrollment goes down, that piece of funding goes up. And reason being is we're more sparse and it's kind of a a a softening of it's intended for rural school districts that when they do have a drop in enrollment, it kind of softens that blow as far as when you lose funding for
045that enrollment decline. So that should go up a little bit. So all in all, those various state aids um look to be approximately um a little bit higher than about 30,000 than what we had out in the budget back in November. Next line item, miscellaneous grants, admissions, fees, rebates, and rental. Um various local fundings that we receive or revenue pieces that we received here locally. Um admissions and fees were very strong this year. Um rentals were higher than expected and um lot a lot saying with the FOBs that um are are um um rented or um purchased by um communities community members. Rebates is the bigger piece of that number. Um we do receive some um very healthy rebates from the telephone cooperatives um both farmers and federated. So we haven't received that number. So
046it's a little bit of a speculation on my part on the amount that we'll get, but it has been increasing each year. I put a little bit more conservative number in November and now I'm like well we could probably plan for a little bit more than that. We'll know in about a month. We usually know by the end of by mid June sometimes July we don't receive the check tell but um we will be that will be coming in. Um so those areas we're looking at about 35,000. Next line item interest um discussions back in November um and what we what was recommended to us um was rates are looking um to go down um in 2024 for the remainder of 2024 and then continue to decline through 2025. That was the discussion back in
047November. In reality, what we've seen, they did go down a little bit, but we've seen them come back up again. Um so we really have not taken much of at all. Um, as far as last year our numbers were very large in interest. This year they're going to be right up there. Um, the deal with interest though is, and I've said this many times, you kind of have to put that off in this little bucket all by itself because it's so risky to even plan on. Um, those rates can change in a heartbeat. We we can't use them for where we shouldn't be using them for paying for ongoing costs because catch up with us in that in that nature. Um and even even to use it as a source of balancing our budget, that's
048fairly risky. But anyway, um it's good news for us. We reap the benefits. Um we'll struggle in a couple weeks when we try to figure out what we're going to put in the budget next year for interest because we're going to have these same kind of conversations on what are interest rates going to do. And I I don't think obviously anybody really has a good handle on on where those are going. So, um, anyway, that's what that is. The la next two items affect revenue and expenditure for the exact same dollar amount. Um, one being in the egg area. We only rented out the meat wagon for one quarter this past school year. And then we had some very, very nice donations. One, um, in the track and field area for some, um, items to
049add out there that came from the John Sher family. And then we also have the various donations from our local community um um um businesses that that utilize um trucking um for our new CDL program. So you see the ad for both of those. Um next line item is um affecting expenditures only. Um that is our readact. Um, Marine is our expert in in that. And um, just a little history on that that was implemented as a new um, what do you want to say educational requirement um, by the state of Minnesota and they funded it to for us to the tune of 63,384. I intentionally put zero in the revenue line item or revenue um, column. Reason being is the state has told us, hey, if you didn't spend the money, we're still going
050to give it to you with one time money, 2425 only. You take that 63,000 in and you are required to put it into a restricted fund balance. So, at the end of the year, next fall when we start talking fund balances, you will see that and it will stick out because it's brand new. You'll have a zero balance from the prior year. Um so we will set that aside and then um our intent would be now to uh and then we also had it budgeted in expenditure side. So we will not be spending those is what um um what we're seeing right now. We take a lot of the expenditure budget and we will be moving those into the 25 26 expenditure budget. So it'll be a little lopsided um last or next year. This
051year it'll be lopsided in that we take the money in and we don't have an expenditure. It'll go into fund balance. Next year 2526 it'll be lopsided that we have zero revenue but we have the expense. I don't know that we're going to spend that full 63,000 in 25 26. We probably will budget for it and then we'll have the same conversation next year at this time. um our struggle and what I think Marine is and probably everybody in Marine's role is is struggling with is they are changing requirements. They're changing deadlines. They're changing answers when we ask questions and it's it's been a little bit of a struggle. So um but um we have the funds and we'll use them as they allow us to. it will be the expenditures that will will be
052allowed will be strictly stated by the state as far as how you can spend those funds. So that's another reason why it'll send into a special fund balance just for that purpose. Um next two line items we already talked about that's the PA system that um the board just approved in their past motion. So that's putting 110,000 out there for that which is a partial cost. That's exactly half of the cost of the project. taking that out of various labor labor position costs. Um and again the other half will pay um after July 1st um and uh implementation then will happen in in6 as well. So that's all all for the general fund. Any questions? Okay. Food service um revenue side on that uh basically updating what we're seeing right now for average participation. um
053in the food service area focusing federal aids and on the expenditure side what we're seeing or what I've been seeing just um in the food milk supply area um is it it appears that it's going to be quite a bit over what we had expected back in November. food costs have went up. Um um but that's something we'll be looking into and seeing um um you know what direction we're going as far as food and costs. And um two, that number is it's a speculation on my part that it will be that high. It may not be that high. It really will also be um dependent on what they have for inventory at the end of the year. If their inventory went up, then this number will go down. um equipment. We had a very
054healthy budget that we put out there for this school year, 2425 in the food service area. It was 150,000. We did not spend that. That's a very pretty firm number. We don't plan to spend all of it. So, there's about 60,000 left right now. We will go ahead and utilize that and cover any um cover what we can of the overage in the food and area. Transportation, not a lot of changes there. the addition to the um bus purchase line item um for the um additional funds we needed to cover the last two buses that were purchased this past spring. Board approved that back in February. Um turning the page um looking at community ed reviewed that with with you folks. Um, and you'll see that very first line item there. The um says Little
055Eagles Daycare shortfall payback donation 30,490. As Zach had mentioned, that is payback for last school year. So when everything was said and done, we got our final revenues, final expenditures for 2324. We were short by that 30,000. Okay. So that was brought to the board or to the the group and um then we received the payment to cover that shortfall in this fiscal year. So that has nothing to do with 2425 at all last school year. Um capital expenditure, not a lot of changes there as well. There's various items that um expecting to be under budget or projects didn't happen when we move to next year. Um contract with our our brand new internet system. We did put that at a little bit higher level because it was our first year. We weren't sure there
056was going to be add cost that we weren't anticipating um that those did not happen. So, we'll have a little bit of a savings there. The um building project donation moved to 2526 that I put on there just for kind of visual and that you could so that we could talk about it real quick. That is of course our site logic donation lane way back when we got the 325,000. We've been spending it each year a little bit. Um 4,000 is um what would be left of what we budgeted this school year. So we budgeted about 67,000. We'll spend um spend about um 63,000 um and the um remainder will will stay in fund balance. So our fund balance um at the end of this year that is um projected I to be around 60,000
057is what we probably will have left after the end of this year of that donation money. So kind of a nice deal to have that um have that fun and use it as needed. Um, no other revisions from to the other funds. You can read the notation at the bottom. Any questions? So, basically, Little Eagle's Daycare, we give them a loan, interest free loan, and then we wait for their donations to come back to pay it back. Um, I thought our discussion was we were going to a year or two back that we were going to stop mistake it. Well, we were going to be working on it own right. We were going to stop it if we weren't going to get community support to fill the gap and that's still in play today. So,
058if this 30,000 made us whole for for last year, then we're okay. If we still needed another 10 15,000, that's that doesn't fly with me. Um, so I'd assume that this 30,000 made us break even for Eagles Daycare. Um, so like we'll see now, they said they're running at $18,000 deficit. City of Madison's gonna have to figure out how to get $18,000 to us or the program ends. Yeah, it is interest free if you want it that way. Well, that's what it is. So, they're already benefiting that instead of going down national banking about 30,000 at 7%. Sure. anyone else would have any other questions on this piece? Make a motion to approve. Okay. Motion by Scott. Second. Second by Shannon. Any further discussion? Hearing none. All those in favor? Oppos? Motion carries. uh payments
059of the bills and the claims for the month. All righty. I'd like to make a motion for May 2025 board bills in the amount of $186,000 418.86, 86 April 2025 manual checks in the amount of 26,926.33 and then also May construction bills of $15,38052 for a grand total of $48,725.71. Here we got a motion by Danny. I'll second. Second by Shannon. Any discussion on the bills and further hearing? None. All those in favor? I I oppos. Motion carries 15 is to identify the official with authority. Um so this is what we've done uh every single year. So it's the identified official with authority or Iowa. Um so in this case we would and we have always appointed the superintendent. So in this case it would be Scott L that uh person of authority with the
060uh MD motion by Danny. I'll second by Scott. Any further discussion? Hearing none. All those in favor? I post motion carries. Uh I'm going to throw some uh bids out. Uh so 16 is uh we need bids or quotes for the milk products for next year as well as the bus uh fuel for the Appleton location for motion. Yeah. Motion by second by Matt. Any further discussion on the bids? Hearing none. All those in favor? I oppos. Motion carries. Uh 17.0 is the proposed amendment of the 2425 school calendar. I'll make a motion. Okay. Motion by Danny. Second. Second by Shannon. Any further discussion? Hearing none. All those in favor? Oppos? Motion carries. Uh 18.0 0 is the amendment to the 2526 calendar. Um so we've got looks like a scheduling conflict for new staff
061orientation was supposedly or was originally at um August 12th. It'll now need to be moved up a day to August 11th. Okay. Motion by Scott. I'll second by Matt. Any further discussion on the amendment hearing? None. All those in favor? I post motion carries. 19.0 is the consent agenda. We did not have any changes to that for this month. So, it's as presented. Motion by Danny. Second by Kent. Any further discussion? Hearing none. All those in favor? I opposed. Motion carries. 5.0 is the monthly building reports. Uh Marine, anything to highlight? I do have just quick I had put in my report that I didn't have any redact updates, but I had a I submitted the report last week at a meeting earlier this week. It is a good thing we do still have some
062of those funds because we're still waiting guidance from MD on the screener for dyslexia as well as interventions that would be used in the high school to work with students not meeting grade level proficiency. We are awaiting that guidance from the vendor as far as how much it will cost districts, how much it will cost to train teachers in order to implement this new screener as well as the interventions. Mr. McGinty talked about fastbridge. We are extending that to seventh grade for next year and Miss Royce works with our seventh grade students. So that will be a nice transition. So we'll have that assessment tool from grades kindergarten through 7th grade. So that will be a nice for us to track um student progress. Uh also we're awaiting guidance on phase two science of reading
063training for our upper level teachers. All of our new hires have been slotted into letters training for our phase one. So that is taken care of. So we're excited about that. I don't know how excited they are with spending their time reading all the letter stuff. Miss Boyham finished in April, so she is certified in letters. Uh yesterday we submitted our local literacy plan to MDE. So that is a nice thing to get to see Diana Smith for all of our work on that. And as of yesterday, 98% of our peers are high highly qualified in the district. So that's actually pretty exciting for us. And and if I could just point out that's something new that um we we can't do reimburse for our parents. That's another piece unless they're highly qualified for special
064ed. And um Marine has basically become a trainer so that she can do the highly qualified training and and and have them take the assessment with her. Um so that is that has gotten a lot of of our people and I want to say thank you to our parents because they put a lot of work into that too. Yeah. Yes. And one just one sorry one last quick thing in reference to the calendar and the late starts the early out that a board approved. Very grateful for that. Um I've been working on the plan that um Mr. Lanka and I have talked about as far as what teachers will do on those dedicated staff development times. And I did attach it or embedded it in my report but as a PDF you can see that.
065So, if you're interested in seeing what we'll be doing next year on those layouts and late starts, please let me know. I'm happy to share that. Okay. Thank you all. Uh, anything from Ed Association? Okay. Uh, the rest of them we have in our packet. Adam, anything to highlight? Uh, just all the projects are still going good. Little hiccup here with a bunch of rain. So that'll slow outside projects down a little bit. But they were well ahead of schedule before that. So HVAC is going good. They're uh plugging away getting a lot of stuff prepped and ready for June 2nd. Uh so that they can get the ground running on that. Uh hired three people for the summer cleaning positions yesterday. Um, so we got that squared away. So that'll go well this summer
066hopefully. Uh, other than that, they don't have any any questions. Thanks, Scott. Um, just a couple things. We have our end of the year staff farewell breakfast on May 30th at 7:30 in the commons area and board members are welcome to join us. Shannon, I don't remember. Did you sing at that one last year? She would love to. Yes. Okay, I'll mark that down now. Um, and then you just I just wanted to give the board an update. Um, I've been sharing with you weekly how we're doing on staffing, but I wanted you to see it kind of all in one place. So, I won't read through all that, but you have it there. Um, and then just one thing just for the board and and for all of our community, uh, we're just watching
067the legislature very closely. They're in special session now. Um we're hoping to be able to get some more actionable information from um you know as far as what what our funding is going to look like. So any number yet? There there have been some um pieces that it's like for instance the I think yesterday was that they approved moving the retirement age from 62 to 60. There's a couple things like that that have come out, but last I was reading up on it, I don't I think a lot of it is still there. The governor, I think, has to approve a bill here. Um, if that goes through, we'll know a little more. Quiet. All right. Anything else for today? I'll take the motion to Make motion. Motion by Shannon. I'll second it. Second by
068Matt. All those in favor? I opposed. Motion carries. Thank you everyone.