001Sorry. I know. I hit the wrong button. >> Thanks, Lisa. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Interesting. >> I think I got the red chair. >> I can take attendance, but we're going to have to mark everybody's late. Tanya's late. Tom >> here. >> Jeremiah late. Linda's here. Chuck >> here. >> Lori here. >> Lisa >> here. >> Congratulations. Thank you all. I believe we have a court. One, two, three, four, five. So, we can go about business. Um, take a look at the agenda, please. >> Are you here, Tanya? >> Yes, I am. >> You're up here in the middle >> or over there? >> You're up here.
002here. >> If you're not here, you get what you >> I never got an email on one and I the only question I had was >> Okay, we're looking at the agenda. >> Right, we're waiting. >> Jeremiah, are you here? >> I am here. We did the pledge already because you guys >> we arrived precisely what we need to arrive. >> Please look at the agenda and I need a motion to approve that agenda. >> We were going to move some policies. Correct. >> We're going to postpone on this one. >> Yeah. um the board policies because you guys had so much on the agenda. >> So, do we need to take that off the consent >> consent agenda? >> Yes. >> We're looking at the regular agenda though first. >> So, we don't have
003to take that off before. >> Okay. >> Then I'll make a motion to adopt the agenda. I was going to suggest voting at least for conversation piece the um para sub rates for teachers on call which has been has a new name now correct >> where did you want to put that >> uh at the very end of the business >> are there any other additions you want to do >> the higher that we talked about earlier was already on >> but I don't know about that position that the long term. So, >> okay. I I'll just bring that up during >> Okay, that's fine. >> Okay. So, no more additions to the regular agenda. >> No more. >> Just prepare a subt. >> So, then I would entertain a motion to accept the agenda.
004I'll >> motion. I'll second. >> Any further discussion? Any further discussion? I have a motion and a second to adopt the agenda. All those in favor? >> Opposed? Motion carries. The consent agenda then. And that's where we need to now we need to make a motion to move the policies and >> yeah I recommend >> them >> I recommend t tableling them to August so you don't have quite so many at at one time. >> Mhm. >> So Tom you have an issue. >> Do we table things according to Robert's rules? >> We postpone that. >> Yes. >> So we have to postpone that. >> Yes. >> So that would you went to that class at the convention? >> Yeah. So that would be number seven, >> right? >> Is the one you're referring to
005correctly? >> Yep. >> So then I move to postpone the policies uh listed at number seven on the consent agenda to the August meeting so we can better research into what all those policies are included in the new changes and >> you would print those for us so that we can look at those. >> Yeah, I'll probably send them out because we got them down. Yeah. So that you have a lot of time. >> Yep. Yep. I'll second that motion. >> Okay. So, I have a motion and a second to postpone the policy approval until the August meeting. Do we have any discussion? Any discussions? Any discussion? All those in favor say I. >> I. >> Opposed? >> Motion carries. Any other questions on any of the other um the van is a surplus equipment.
006Do you all kind of know what that is? Understand that. Okay. The high school overload. Do you get that? You've done that before, too. Um the cyber security policy. Any questions on that? Or the student uh student device policies? >> No, I think we went over that one pretty much. I think we will too. That's I'm just asking if anybody's got a concern. So then I need a motion to accept the consent agenda. >> Um motion to accept the consent agenda. >> I can second that one. >> We have a motion and a second to accept the consent agenda as they're stated there with the putting the policies into August. Any discussion? Any discussion? All those in favor say I. I. >> Opposed. >> Motion carries. >> And then we're down to reports and correspondence.
007>> We have a sparse crowd out there. >> We do. I don't see a student over there either. I'm getting their patience. I'm coming. I'm coming. Cyber security policy. >> I'm just getting my iPad onto the right part agenda. I can read what I'm doing. >> We don't have We have a guest. Did you look to see if there's a guest? I forgot the pen. >> Hey, I found it. Activities report. We have >> Oh, we have one. I'm sorry, Renee. Please come join us. Good evening. Um, I just had several people ask if I was coming to the meeting. I said yes. And they just wanted me to say thank you to the board and for getting Daniel back and welcome back Daniel to your position. And then one person did say they felt
008that some of the board needed to apologize for everything that has happened to Daniel's family. So, I'm just letting you all know that. So, welcome back, Dan. Thank you, Renee. Um, activities then. >> Any questions for Miss Gily over there? >> Yeah. >> What? >> Any burning questions about the track. >> Are you ready to make lots of phone calls in a couple weeks? >> Yeah. Um, we have our construction meeting Wednesday. >> Hopefully more info on that and I hope it doesn't rain the next two days on the track. >> It's supposed to rain too. >> How much does the rain impact the paving? >> If the base gets dry, they should be able to pave relatively quickly on the first layer. anything subsequent pavement needs to be dry. >> So it just has
009to be dry before they do the next layer kind of thing. >> So it's like today maybe by noon they could start it >> maybe cuz it was kind of misty up here even later today. Uh Kelsey on the student involvement going to games and such is there a reduced pass that they can purchase to >> Yeah. All of our students get in for free for home games and then if they're going to like sock center for boys hockey or girls hockey, they just have to come to me and I give them like a day pass type thing and then they'll get into that for that as well. >> And then the rain at the beginning of the project slowed it down before they got the drainage put in there. So it's drains more now.
010So that should help too. >> Thank you, Kelsey. Community, anything for Brad? He's not here. Can I ask you the burning question? 21st century, yes or no? >> Uh, we have not gotten word. And so what where that leaves us because that's that is the burning question is and I brought it up today with our admin meeting that we probably have to start functioning like we're not going to get it. Now what way I understand it is title one funds have been released. Two and three for sure have not. And then four is that in a kind of weird spot. Well, what they said with the 4B, which is the 21st century, is that that the federal government has just released it like just over the last weekend. Um, the biggest thing is that it
011used to be over three billion that was funded uh nationwide and it's down to like 1.8. So, the state the state is going to be vastly reduced as to how much they're even going to give out. So, it's really going to be how many people applied, what their applications look like, and how how much they're going to fund it at cuz their option is to always fund it, but not at what you ask for or something like that. >> Are they still doing all everybody gets free lunches, free breakfast? So, that's still so hard. so far. >> And um >> well, since you bring it up, like I uh made some calls to the county because I think we'd be prudent to work with them on doing what we can to provide information to our
012families about direct certification because the big reason on the state level that compensatory aid is slated to possibly be cut as much as 400,000 is due to the loss of counting students that would have gone towards that free and reduce number. Um because right now 70% of our students qualify as free and reduce which I wish they changed the name of because it's not just lunch. Um and that number is what goes into the formula to generate that. And so when our co dollars were falling off our uh rate of completion of the free reduce forms was rising. So that's why we kind of avoided any major cuts when the ESR dollars fell off because the compensatory went up by like a million dollars. And so if we can get more families through direct certification,
013that should theoretic that should lessen the blow. I do understand why families may not be like tickled about that idea. We're still going to do paper forms because the state has there's like an in between session and there's still some chance that they will take another look at that. So, we'd rather just make sure that we collect what we can in case we still can count it. >> But yeah, the we are anticipating like 50 to $100,000 less in title funds. Are are our applications do we have to reapply or our applications for any of this money active? >> No, you have to reapply. The carryover will happen through Octo like every student gets free. So, it's a little bit of a um moot point back when it was free or reduced when you had
014to pay. your application from the prior year would stay valid for about a month and then in October. Uh you would have to have it in and re-evaluated or you would be bumped back up to full full pay. Um so yes, I suppose they'd still allow that month. It's the biggest thing to encourage folks to fill it out because they know they're getting free lunches, but they did put out the the school year 26 applications again. So, we'll be having our students and families do what they can. >> There are also some adjustments to Medicare at the same time that unfortunately I think further discourages people probably from wanting to seek that route, but we'll see. And the brighter news like uh looks like Dra's going to survive. So, keep your fingers crossed. I'll let
015Mitch will tell you more about that. Um, but yeah, federal programs are still pretty up in the air. >> Cross your fingers. >> All right, technology. >> Um, I forgot on that one. So, one of the things I do want to get your guys' kind of take on is that one of the things that 21st century funds is the activity bus. And obviously having the activity bus probably facilitates good participation in our after school activities, but like things like Bolt and TAP and the activity bus all funded by 21st Century and the activity bus is a pretty big bill. And so I just kind of want a little bit of a feel of what you guys take on that might be, what kind of questions you might have because like that's one thing that would
016be pretty questionable if we could continue to provide. >> I think there was a point in time where we did not have activity bus and I think we only added it once we got 21st century. So I mean if we have to go back there have to go back. >> Do we know how many students utilize the um activities bus? >> Like does it fluctuate monthto month or is it a pretty >> I would say is a pretty even I couldn't tell you about how many bolt kids but I know just from being in the gym when the bus comes. It's a significant amount of kids and they go for each school. So the kids from sports practices will be picked up here and then they go to the high school and pick up those
017kids and then they do. >> Could we charge a fee for it? >> I mean, is that something maybe we could keep on if there's enough interest to, you know, have, you know, if you want to ride the activity bus, I mean, I'd be willing to pay a fee to have my kid >> ride at home. But then we start to run into families that can't afford that fee, >> right? >> I guess I would like to know the the actual cost of it before we can make a determination. >> I think cost and ridership. >> Yes. >> Range utilization with that >> cuz I know it doesn't run every day. Correct. That's only Monday. >> Monday, Tuesday, >> Tuesday, Thursday. I think another interesting aspect of that would be, you know, how many how
018many of the families that utilize that qualify for like free school lunches, stuff like that as well. Yep. And I can gather some information. We can take a look at our bills to asking that to figure out the monthly cost. I know it's it's not a little amount of money. I know that much for sure. >> Okay. So, that's what we're looking after next time on that. >> All right. Technology. >> Mr. Mitchell. I'll just quickly um talk about -ate. Uh yes, there was a uh a lawsuit from somebody and it went to the Supreme Court that they thought it was unconstitutional. I'm paraphrasing of uh the uh the -ate funding and all of the um USA, which is other things that they provide uh lowincome people, uh telephone service, cell phone service. It's all
019part of the same package. and the schools were very worried about it because it's a huge chunk of money that we use for technology. Um so that it went through Supreme Court. They said it was fine. Um we we did get word that it'd be about a 27 207 per student for category 2 funding which we would not be able to spend until 26. But the only thing we can spend that on is infrastructure. So, basically everything behind the scenes in the closets, which we desperately need to upgrade, um, in all of our access points, wireless access points. Um, I have not seen money in our account yet that we can start looking at spending it. And I don't know when that's going to be allocated, and I don't want to sign contracts or go
020out for bid until we at least see that because that's that's a huge chunk of money that we would be liable for if we sign a contract. So, we're cautiously going to wait to do that. I'm still building parts lists, things to go up for bid to make sure um we do that. The uh back to the free and reduced just really quickly, that's another huge portion of our rate funding. If we don't have the the free and reduce numbers, we don't get the discounts that we get for our rate. Right now, we're at 80% discount. Um, so our, you know, like our internet bill and, uh, our five releases, we get an 80% discount on that every month. And today I just got the funding notice because I filled up Fidelia. I hit all
021the deadlines and there's multiple ones for the entire year. Today we're getting um about just a little over 15,000 back from to offset our bills. So that's our 80% discount, you know, to pay 20. Um and then Freshwater helps us out with the rest with the other 20% through equity access aid through the state. So basically it's pretty much a wash for our internet uh and fiber cost, but it could go away. We just not sure what's going to happen, but um we're hoping it does cuz it's a huge chunk of money we can use for infrastructure which we desperately need. So hey There's even some questions for her. >> The gain of 70,000 on interest. Is that is that through the turf bonds? >> It's all of them. >> It's um because we've got
022three separate ones. The abatement bond is the parking lot. We've got the um LTFM HVAC, the big one over at the high school, which is a little bit over 6 million still left. and then the LTFM where the largest project was the bathrooms in the elementary. So, it would be um a combination of all of it cuz all the the dollars get invested and they invest on the schedule of uh when our payments are due. So like through the school year when we weren't paying on HVAC and all that, it was building up interest and our interest rates that we received were less than what we're paying out. So thus the the gain should more, right? >> There you go. >> Uh that that interest can only be spent on very specific. >> Correct. Correct.
023So when you when you went out for bonds, for example, and you specifically said, "We're going to do LTFM," LTFM projects are all that you could spend the remainder on. Anything you have left over if a project comes in under budget, can still only be spent on what you um originally set it for. That's why like the abatement bonds by redoing the parking lot, that was the only thing it could be used on was parking lot. >> Okay. So, how long does a project need to be on the long-term plan for this money to be used for? >> Um, I think it's about 3 years, give or take. There's a set schedule of when you have to have it done by. Those three bonds are with Ellers and they keep an eye on that for
024us. They let us know if we're getting to the point where you're getting to the end of your term. Well, I I guess my question is if we put a project on tonight, can we use that next month for to do that project or does that project need to be on the long-term plan for a few months before we can use that money? >> Uh, no. I think as long as it stays in that same in that um same bucket. >> Okay. >> Yeah. Let me take a look at the high school parking lot when we did that because those are ones that we have to have spent sometime by early this fall. But like um we took the money out on that and some of it we spent right away and the rest of
025it we invested because we we did a combination of abatement and LTFM and the reason we did that was to get better rates. the LTFM has all been uh pretty much all been reinvested and those dollars um have been generating revenue and are now going to be used on the track and turf project that well the track portion of it and um but like we would have had to spend it by sometime early this fall otherwise there's some sort of disadvantage to hanging on to it longer than Yeah. >> Any more questions for Sher? >> Thank you. Thanks on to talk at all about the when you went visited church. Um it yeah it when I sent out the stuff for the reunification plan um one of the things Mitchell and I did because I
026had been to one uh a workshop type thing prior and our original um plans had more local uh like for example Baptist Church or the uh Assembly of God Church as our reunification points. Well, one of the recommendations is is if there's something going on in this building, for example, you don't want your people all marshalling over there. You're just too close in proximity. And I listened to a a speaker from the Carolinas and his recommendation was ideally going about 20 minutes away for your re reunification spot. So, we I had mentioned it to Linda and she said, "Hey, come check out the Grey Eagle Catholic Church." And so, we did. Mitchell and I went over there because what we were looking for was um uh internet access, places to set up tables, uh for
027unification, um keeping students separate, that kind of thing. And uh it would be an absolutely ideal place. when you reunify, you have to have multiple um options available because let's say the church has a funeral going on. You don't want to bring an entire school over there. So, we will be um talking to various places around the different communities and we're hoping that we're planning for something that never happens. Um but you'd be making those decisions on the fly. So the more you have in place because we'll set upus with the different sites and the more you have in place will make you will help you have more places to go to if something would ever arise. So >> just like a fire drill you never want to happen but you got to have it
028have a plan. So, >> and that like all families would know >> we would do to the parent square and they would know like before even before that where the >> different places are to go. >> Correct. They would be going out on a blast of some kind and you would have um the point of uh your information officers that would be getting it out on social media that would be getting it out. Well, let's face it, all the media is going to be here, so everybody's going to know what we're doing for the most part. But we were just fortunate um to have all the people at the table that we did um because it was so it was intense two days and until you see it, it's amazing the amount of working parts
029to a reunification for folks. So just any more questions about that? And Sherry's involved with that because you're the head of the safety committee or something. >> Both safety and security. >> So that's where that is coming from. Y. >> All right. On to the principles. Any questions for those two wonderful people over there? You made us read a lot. >> A lot. >> Sorry. >> And confused us a lot. So, if you have questions or want to chat about something, give it a go. >> Are we talking about the handbooks now or are we talking about them later? >> Well, that's what their report is all about. >> Okay. Oh, I thought it was someone. >> Oh, one thing I would like to interject, Madam President, and the board. I did make an addendum.
030You got this in front of you. I added his line. It's and just a reminder on page 43 of the staff uh handbook put in number six staff prospect to be in the comments supervis not a big deal but I wanted to acknowledge that because that is part of the change. Um I will say I'm kind of the reason you have a lot to read. I apologize, but the MSBA um recommends the appendix to the student handbook at the secondary level and the appendix contains all the all the uh district policies. So I did a full audit of that and it provides more information to people because the district policy back policy handbook or that student handbook. Um when I was going through that, I notified Mr. blood victim. There's at least five uh policies
031that you probably want to take a look at. Um some of them are 11 years old and need to be updated and there's changes in them. That's the reason you got so many. I apologize for that, but I don't want us to be caught, you know, behind the eightball, you know, if worse comes to worse because I want to have that stitched together. So, just be aware that nothing that needs to be done right this second, but things you're going to want to be looking at. Um, and I asked you if you had any questions pertaining to that handbook, and I didn't get any, but if you have any questions, there's a lot of changes in there. I gave you, of course, the abbreviated just the changes, but also the handbook itself, so you could
032correlate to where they're coming from. And I include the whole policy. So, I apologize, but I want you to be able to get a gist of what's changing and why. And, uh, those were all recommendations upon it. Of course, um, we had conversation, Mr. Lickson, Tammy, myself, and of course Mitchell and device security. Um, videotaping those types of things are in there. Um, I'll be sending out this week along with just a reminder of the cell phone. They're kind enough to wait till the beginning of this year, which helps a lot. Don't wait till it changes the middle of the year. And these will just be reminders. We'll be we're going to be sending everything through parent square. So, um, we'll be printing because obviously we'll be going through I'd be cutting down a whole
033forest to get enough paper to print all these on. Um, so those be way out a couple of times the kids will sign off that they read it. So question >> I actually had parents question calling me with questions today so I didn't have time to tell you. Um, one of it was with the phone policy. It wasn't what we the school board approved before because it has something with the lunch and the breakfast addit. >> I did. I put that in there. So you saw that. So you'd have to okay that that's one of the >> because they had noticed it this morning. And then they also asked, "How are you going to make sure nobody has a watch on?" >> Because she said, "You know, kids are going to wear sweatshirts and cover
034them up." And how are you going to, you know, >> you know what? Aside from, you know, scanning everybody in the early morning, we're just going to dress as problems come up. >> And certainly, I mean, if you want me to devote time to that instead of doing this. No, she just she was she was just kind of like how are you going to you know everybody has watches now >> and we're just going to address them and that's what we put in there. >> I'll have to ask because my kids don't have watches so >> thank you for bringing that up. That was another because we had discussion on the I was talking about but we talked about breakfast and lunch the whole intent. So I wanted to delineate that so there's no misconceptions.
035But that would be something that you as a board would have to approve if you want to go that direction and you do not wish to have to put that up. This is that set in stone and we always as administration always it's the last thing in the book. We always reserve the right to make changes as we see fit. So, you will have to have a discussion on >> and then I had another parent call me um about the study hall when it said something about the teachers are checking the grades daily and she said well she knows teachers don't sometimes get them in daily. So, >> we're making those changes internally. We're trying to clamp down on this just so kids can be successful because I'll be honest with you, you saw on
036my board report, we're not getting the turnout with fair recovery. We're trying different things. We're trying this right now. Now, this year is a little different. Granted, okay, because we have that Hback project, moved everything over here, booted up a week, everything either good or bad. So, I don't know what that mix is because we had 85 kids that would have been qualified to come to that and get that turnout, >> right? >> How do you do that? I have not found that magic potion to get everybody to come when they should because we're trying to get them to get on track so they do graduate by the time they're seniors. That's the whole goal of this. It's not going to be perfect. You know, we're going to try different things. We try this, try
037that, but our graduation rates obviously have gone up quite a large percentage. >> Right. >> They just, you know, I'm sure kids aren't going to >> Oh, yes. pay attention to the grades to know what they have. And so she's like, "Well, how are they going to check them every day if there's not anything in there for a week?" >> And we're trying to get better with that. And that comes down to us being doing our due diligence. That's what it, you know, so it's constantly coming up with our good. >> Yes. >> Um, with that credit recovery, could there be a group that goes out and does a little home visit before it starts? That would really say a lot. You could sit down with the parents and the child. >> We definitely could
038do that. Typically, >> I know it's time consuming, but maybe that's a way of just really connecting with them face to face and it might maybe it would make a difference. >> Not a bad idea. I I we'd have to figure out how to do that. >> I mean, something deep in discussion. Um, when you do that, there's always concerns who and when and how and how we do that. Now, we'd be looking at 85 students, so it's going to be ahead of time. We're going to have to get that done. We can definitely take a look at that. Typically what we do is we meet with the students. We send letters home. We make phone calls. And what happened is this year we even made phone calls that first couple of days said, "Hey,
039your kids's not here." And we sent this out. We really want them to be here to be successful. So I guad working on that. So and Michelle and her crew took care of that. They did a great job with that. But again, it's Yeah, >> please. We're >> I know. Come on. Doing what you can just as possible. >> Are there any other questions or comments to the principles? >> We're not approving the policy. So, are we approving the handbooks or No, we're just looking at them. >> That's right. >> Later on. >> Okay. >> So, this is a point where you might want to chat about them. >> Okay. >> I'm aware that there's probably some questions about some attendance stuff that came down from the state. >> I know we spoke about earlier.
040You might want to mention that. >> Yes. Thank you. the attendance sold. If you look at policy 503, Richard, >> we don't have it. >> What's that? >> We don't have >> It'll be in your >> Oh, it's in here. >> It's in I didn't make copies for you just to see. >> No, it's in your It's in here in the handbook. >> Yes. Oh, >> yeah. It would be in the appendix section >> and I believe it's the fourth or fifth policy. If you get to the pending section, it's fourth or fifth policy down 503. Um that policy is is uh dated from 2014 as it sits. And if you do want to go into our policy, which it's already in there um our district policy for 503 um same policy, they made one
041line change in there and I denoted that in that appendix section. But even the policy we have now is basically the same one except for that one line. Mike in there. Um there's been some comment about um questions about the state um under the MSBA recommendation that um in that policy 503 that an unexed absence would also be counted for those students taking uh college visits or and I should say and those uh students going on vacations. The way we have done it in the past, way we currently do it is we do not put students down as unexcused for taking college visits. Okay? We we haven't done that. Double check that to make sure that that's not going on. It is not going on. Um that and if parents come in and see us
042ahead of time say, "Hey, we're going to be gone for three or four days." We don't put it down. You've made contact with us. We're trying to give parents the benefit of the doubt. Students are then saying, "Hey, I'm going to keep up on this." However, obviously state statute reads that after 15 days you will be dropped. We always have that time your student here with a couple of parents I want to take on for two weeks. Well, understand the state doesn't recognize this and after 15 days we have to remove we have to withdraw your student. They will then need to reenroll. Problem with that is they lose all their credits for that that semester. So that's going to be a problem. But that question comes up at least once a year. I have
043that conversation. But we have not in the past we have not um given unexcused absences for kids making college visits. It's always excused because we want to encourage them post as well as an insurance because the parents have made contact with what we're trying to do. So what's in there you might want to have discussion at some point on there um whether we want to remove that out of there because we are not currently enforcing it or if you want to come back and say Mr. how to this um which I wouldn't recommend um and I don't see you doing that but what I'm saying to that is I want to make sure that those are aligned as much as possible so we don't run job we get in trouble I don't want to be
044in trouble >> that be pretty hard for our other folks that go home to Mexico every year >> correct >> I mean that would just be awful >> yeah we try to work with the problem you have when you're on that distance is connectivity is become an issue kids keeping up on their work um the majority of our works online I mean that's that's the problem this is not the days of paper pencil which I knew and appreciate but now we have more connectivity more opportunities more especially that the kids are taking college classes so that becomes an issue for all the students so yes it it definitely would >> would we be able to if we have a if we have a few families that participate and leaving the school for extended periods of
045time, would it be one of those things that when we're coming when we're developing the uh school uh calendar for next year or something like that, does that where we, you know, maybe make like Christmas break a little bit longer, try to accommodate these families so then, you know, end of January they don't have to miss an additional 15 days of school. Um is it is is it something that you know uh the administration can really talk to families about express the importance of this you know and then if we combine those two together will that reduce that you know it's a good question you as a board obviously you guys set the calendar and all that. It's not I'm not going to sit here and say we got 25 families asking the same question.
046I would have to go back and check to see what kind of numbers, but off top of my head, I'm talking about four or five families right now. Definitely, we can do certain things. You know, I and I'm going to, you know, obviously in September, I'm going to have my parent meetings. Well, probably before that have my man, which I every year I have, you know, invite the parents to come in. I have parent meetings to talk about the I do one in Spanish, one in English, one for the handbook, and I'll get a handful of parents. will feed him and everything else when he returns out for it, you know, but we do this obviously for a couple of different reasons. Um, we're trying to constantly sell that idea that, you know, we have
047only so much control at our level once you hit that 15 days the state is you're, you know, we don't want that to happen. Unfortunately, it's not a lot of kids that that has happened to. I have to check the numbers. I think we've got one or two this past year that that happened to. So, >> but yeah, I mean flexibility in the scheduling that you guys have already set that. So, >> I don't I don't know if that's something we want to consider next time or >> we did track our students being gone and it's it kind of stretches over about a month and a half worth. So, cuz we thought that too that you know if it's all of them the week before Christmas or all of them still the week after or
048something like that >> and it kind of it fluctuates so much. So, I don't know if there's a oneizefits-all. >> I mean, I guess we are >> it would be wonderful, >> right? We're we're a multicultural school now and people are going to take off at different periods of time. So, I get that. So, >> right. >> And the trends between the high school and the elementary were a little different. >> Correct. >> Remember that? We have the new edge climber. Dissected that quite a bit. Thing to remember about the calendar is presently the negotiated contracts have 185 days. So if you extend the Christmas break, you have to have those days somewhere else, which which is fine, but like um that's just something to keep in mind. Any more questions? I'm sure we'll be
049talking again. Anything from the board? Anybody do anything fun and exciting? Just did a 230 tractor pulls yesterday. Took all day and all night. Anyway, >> I think all the spring activities are winding down now pretty much. So, like the softball and the soccer and the all the community and stuff is going to pretty much wind my name. Talked a little bit about finance right before the meeting. Uh mainly just went over the LTFM plan um and those expenses and the sheets I get from Miller. So, the superintendent report. So, speaking of Ellers, um, in the packet, um, I worked with them to produce this kind of projection model that goes out into 2030, 2031 and takes a look at like population and different things and creates different charts. And I know one of the
050ones in there that included the board packet was like a ELLL which is interesting but here's kind of like the tenure trends of what we've been doing here. So this is what our ADM versus resident residents is everybody in the district versus how much we're counting for our population here. And uh since the co has been back on the rise to what it was like I suppose what you would consider it before that happened. Kindergarten enrollment's kind of been up and down. And so this has different charts and graphs if you're ever interested. The ones I included in board one I thought this one here has your net change which I thought was interesting. You can see how we've had steady increases, a drop increase, then kind of flat this last year. And this one
051here, you can see the LE enrollment. This would be like our students in language English language for sufficiency type courses. And you can see like back here in 2015 we had 140. This past year we had 271. So that gives you a pretty good idea of like how much demographics are changing. This one is students tuitioning out. I thought that one was one that people always find kind of interesting. Um it's kind of what you would have saw before the co stuff. So actually there was a little dip in this year. And then any questions on the enrollment projections? I hear that Dr. night school in Randall is closing. And I heard that some of the folks in Little Falls are not going to send their kids to Little Falls schools. I also heard that
052Swanale gain 20 to 30. So I wonder if any of those folks would go this way because it's it's not that far over there. But >> and we have the apartments that should be opening at the end of August and those are first open to the packing plant employees. And so I don't know if that will just redistribute people or if it'll bring in families or if like single um families will be in there. So that that's kind of a wild card. And the hiring from the packing is affected by like some of the immigration policies too. Um I know that we have there's a set of employees that um are supposed to go back. I think they're primarily for the um Haitian and my understanding is they could come back on a work visa
053but like I don't know what's happening with them just that that's a pretty big question. So we have some fluctuations that could have definitely happened. Hiring from a packing plant has definitely been a driver in the past and the beef market is pretty really pretty high right now. So I'm not sure if that makes it appealing to hire right now. Um, I know they shut some plants in other places in the country down, but ours stayed open and they got apartments. So, I hope that indicates continued employment. Um, I spoke with the executive committee about um superintendent evaluation and goals. He was having a discussion about how we want to do that. attached to the board agenda is an example of what a set of goals might look like. Um, I took these from the
054MSVA model. Uh, in the board book, I had some references to pages that could be referenced for what that might look like. I grabbed a goal on governance team advancement of the strategic initiative and goals outline and key priorities align the school planning and direction of focus district finance one as we most likely going to face some financial decisions but something drastic happens and school planning. And so like with we do something similar with the principal evaluation, we break them up into segments rather than trying to do all the strands all at once. Not just because there's so many of them. And the board is always free to evaluate any item in the rubric, but the intention of this sort of model is provide more focus and get higher quality feedback on achieving goals. And
055so that was just kind of going to be my suggestion. I don't know what thoughts are on that, but it was similar to one that we discussed back in 2022. Um, when we did meet with Dan, we talked about him potentially coming up with two goals and then the board potentially coming up with two goals too that we can all kind of work towards. So, um, I don't know if that's something you would like the executive committee to work towards or if you want input from all seven of us to work on those goals. >> Comments. >> I know when Mr. Cen did his, he would bring us the goals that he wanted to work on. remember in a year comment on all of those. We want to pull them from what Daniel has sent
056us. I do it that way. >> Right. But right and the reason I asked that is because I what I potentially might want to see is going to be different than like what uh Chuck or me might want to see. So that's why I think it might be beneficial to have input from all seven of us versus just you know individuals >> and we should really approve the goals of performance in September roughly. So we should maybe if you want to do that come across with a and write one next meeting right >> and then the three of us can get together and put it together. So if you would do that for us, that would be super. [Music] Any questions on the superintendent report? And then uh we've done some work on strategic planning
057and I was curious if there was any desire to tweak what the goals were and I'm just pulling that up. I'm going to be going through it and updating the data, especially with a nice edgy climber tool. But I'm not sure if you remember this graphic. We originally did it with a big river group. So if you hear me reference that, that's where that name comes from, but >> seems like it was a long time ago. I know, >> right? Um so we had identified the pride kind of plays a little bit with the high school's PBIS model to pride relationships dedication evaluation with the eye being a thunderbolt and those are supposed to target the increase opportunities with partner members and businesses connections with every person every day parent involvement and parent education and
058uh thunder pride and fellowship and then those are broken into these goals from our work and vision statement that in the next 5 years we want to do these things and then we have these benchmarks is what I had when we last worked with big river group big river group and I plan to go through with the administrative team on the planning items just kind of update where we're at now update the data to see like where you know how we're progressing um where our strengths and weaknesses are. But like one thing I want to make sure is is there any desire to tweak or adjust it because like I don't want to do a lot of work on these benchmarks and then it not be in line with what the school board wants to
059see attention paid to. I think when we talk when we did this we studied hard on a lot of those suggestions and that meeting I was happy with what we came up with for that. So I don't know I would not be opposed to continuing with that community input survey staff input surveys. I still have pictures of all those little giant note cards that we did. Yeah. if anybody wanted to see it. I I still have like the initial like summary sheets that that Bruce Miles gave us. >> We kind of just hit the stage where we were getting ready to run with it. So, I mean, I'm good with that if that's agreeable, but I want to make sure, like I said, that you know, the goals haven't changed. I know you, Tanya, Chuck,
060and I, Lisa, you were at that, too. We were there for when those goals were written and stuff. Do you think any of them need so? >> Just continue on. Get it going again. I think >> some of this stuff is really good. like you principles, are you standing at the door? Wasn't one of our goals. Every kid gets greeted every day and everybody learns just about everybody's names and that kind of stuff. I think that puts a kid on a good step for the day. >> And that one was in meaningful relationships. and you guys did positive behavior interventions and you saw it decreases in discipline. So there's there's things that you're doing. >> So I think we just get back on the bandwagon, get it going again. >> And then um I had
061a board minute attached which was on that those of you who weren't familiar with that before I did those. is just sort of a short topic that's pertinent to school board members. I did that one on logical fallacies which are useful for evaluating arguments which you'll hear lots of arguments as a board on board. So I mean if there's any questions on any of the reports or information presented be happy to delve into it further. anymore. Are we good? We went through all the boards. Okay. So, then we are on to board highlights. We kind of did that with board. I think unfinished business. >> Oh, I was gonna I'm sorry. I know that um and I don't know if it's all through community yet, but there were kids were involved in a lot of
062stuff and that was really cool. Like they had I don't think it's fellow soccer program over at the church said he did a great job really did a great job organizing it and kids were excited and learned a lot and um parents were involved and people were afraid to ask parents to help. So, um, yeah, kids have been busy. >> I heard the play went pretty good, too. Rapunzel. >> Yeah. But, yeah. Yeah. Lots going on for the kids. >> Sure. >> And for all their interests. Yeah. I thought that was really, really good. >> Very good. >> The story about the theater. >> That's Was that Rapunzel? >> Yep. Yep. That was Rapunzel. A couple of my kids in it. >> Oh, I know where you went. Okay, no unfinished business. Then new business.
063We start off with the donations. It's a long list. Please bear with me. Long Prairie Chamber gave $225 to soccer. Long Prairie Chamber gave $350 to the letter club. Pleasure RV gave $100 to the wait room. Long Prairie Tart Incorporated gave $500 to the wait room. Fleet Supply of Long Prairie gave $250 to the wait room. The Trailer Center gave $500 to the wait room. Hometown Abstract and Title LLC gave $150 to the wait room. East West Realy of Long Prairie gave $150 to the wait room. Blue Sky Mechanical LLC gave $250 to the wait room. CHS Incorporated gave $500 to the wait room. Shades Midway Incorporated gave $250 to the wait room. Neville's Hardware of Grey Eagle gave $100 to the wait room. Long Prairie Sanitation Incorporated gave $500 to the wait room. Long
064Prairie Packing Company gave $650 to the wait room. Ace Hardware gave $124.50 to the wait room. Ace Hardware gave $12450 to the hockey. Prairie Center Hockey Association got $15 $1,500 to girls hockey. David Lenel Blanchard gave $2,000 to the dollars for scholars for a scholarship in memory of Aaron. Advantage One Insurance gave $300 to the golf sponsorship. Casey's Retail Company gave $250 to the secondary. Kenneth Hoist gave $500 to the weight room fundraiser. Coburn's gave $500 to the wait room. Magnify Financial gave $500 to the wait room. Vanguard Insurance Services gave $250 to the weight room fundraiser. And Chris's Country Store and Grey Eagle gave $25 to the wait room fundraiser. And please write appropriately how we appreciate everything that is donated to us. >> I'll make a motion to adjourn or to approve the
065donations. Lori, >> I'll second that. >> I'm just trying to get home. >> Any discussion? Any discussion? >> Any discussions? Thank you very much again. And all in favor say I. >> Opposed. >> Motion carries. >> Okay, we have to look at the LTFM plan. Is that in here? I don't remember. >> I got up there like it should have there. >> Okay. >> Should be attached. >> This is kind of like a summary sheet of it because I worked with Ellers on the more detailed draft and so I I took the projects I was aware of um and just kind of updated them. Again, as you can see, big draft there. I need to get it turned into the state by the end of the month. Sherry, I and Ellers will work on putting
066on fine touches. But um some notes on here, our annual revenue is about 220,000 until we hit the bonds, first set of bonds anyway, and then it jumps. So that's why you see that jump in revenue. A little note on our C operating capital revenue. This is our historical expenditures like this year will obviously be much higher and next year because of the HVAC and turb depending on where that lands as far as fiscal years. Little note on what we usually have appropriated for health and safety. And this is about the number I just kind of put on every year for various maintenance issues coming up like stuff breaks. We all know that um I pushed the secondary bathroom renovations back here. I don't presently have a reason to think that's of immediate accordance. Split
067the three cost of resurfacing the tenants over two years. That's because our year-to-year revenue will be low for a little while as we finish these big projects and the bonds on them. So that splits the larger project into smaller ones. Same kind of thing with the auditorium. um recommending doing the first couple of stages relatively early so that we make sure it stays usable and then we can push the more advanced stages down the road. Um even though it's shown on here as LTFM, that's probably going to be a mixture of LTFM and um probably uh general and capital outlay depending on what exactly is being fixed. The elementary gym is getting older. Currently is in decent repair, but just anticipating that coming up. Let's see. Don't know about deferred maintenance. Um, doing smaller projects
068for now. I do recommend putting I started an application for this playground in our early childhood. And really, I could probably up that by another 10 just to make sure I have room for like installation and everything on there, but like we get like 20 ADMs, which is our pupil units from like students we serve that have IEPs that are in that early childhood group. And we work with the TCCP. And so like I'm not sure if you've been out there and look at it. I think it really is necessary. and took a look at where our um balances are and we should be able to do that within what we have for revenue and expenses. The wrestling room, siding, and roofing was on the LTFM last year and in transitionings didn't get done. Um
069the gymnasium floor, like I mentioned, that's just going to come up. The tile in there is damaged just from use and roof I have down there though they did add that as something they could do like a parking lot but it's in currently good repair but you know when you get 10 years out I'm kind of just throwing guesses at the wall and then I just have kind of a description of each year where I currently see it and so if there's questions about that I can field it the other thing attached to the board agenda were these expense sheets I worked on with Ellers and me and Sher had visited on and the big thing I paid attention to was ending year fiscal balance to make sure that you know we weren't dipping too
070low because you want a couple hundred,000 in there in case of a couple hundred,000 unexpected surprise and so I imagine there'll probably be other things that come up But like we should have the uh enough room to deal with them. That's the intent of the way it's structured. >> Any more questions on that? >> Do we get some help on a on the HVAC project for indoor indoor quality indoor air quality? Is there are we getting some? >> Yeah, we get um some of it's from levy and then we bonded some of the levy. So 70% of that is eligible for the ad credit I believe. Yeah. And so some of that is through levy and then some of it's state aid matching that levy. But it's in addition to our regular LTFM dollars or
071long-term facility maintenance because it's like a special category recognizing that that's expensive. We do get the taxpayers are nice enough to contribute um a little revenue for us to do the project and then we uh reinvested some of the dollars to hopefully maximize the use the bonding so we could get the t the act credit which applies to the eligible properties. So not every property gets the ad credit. >> Yeah. When do when do we get an infusion of money for our um long-term maintenance fund? When does that money come? >> So, all of the um bonds that were um in essence, the LTFM was used as collateral to get a better rate. All that money is sitting with Ellers right now. Um your LTFM dollars that come in come in yearly and it's based
072on uh square footage and things like that. So when you bonded with the LTFM dollars, you were um bonding against guaranteed income. So the the large portions are in investments that each year you have a set LTFM rate that you get, >> right? >> No matter what. So it all just >> does that money go to elders to manage it or do we get a hot check on that? >> Right. So everything that comes from MDE, both LTFM, general ed, levy dollars, all that stuff actually gets invested in uh um PMA. I'm not even sure what that stands for, >> but they're like an ellers. >> But in that um bank, that investment um entity, we have about 8 million in there. >> So that's where it all is. So that money goes into PMA.
073Your bond dollars are with elders, >> but we have control over that and we transfer >> as we need. >> Yep. >> And right now um in the 8 million in PMA, we're getting anywhere from 25 to $32,000 of dividends each month. So that goes right into our interest account. And this is what they anticipated are revenue generated from LTF is but like some of that like she said we bond against like the future revenue so that's how much is generated but like we might not see that depending on it we bonded some of it basically spent it already but Ellers helps with this spreadsheet and I submit it to the And this is just kind of a summary sheet to make it easier to understand. >> We're not obligated to do a project if
074it's listed there in a particular year, right? >> No. >> Um what what you're really doing is telling the state you have a plan and you can change it pretty much at any time. Um, and it's more important to change it if you have big ones like the turf project or the HVAC because we did do revisions when we have those changes. Um, I would probably uh I think it would be best if I bump up the part for the playground a little bit to cover installation costs. And this this will get updated because there's some numbers that as we finish out the fiscal year that'll get correct. >> Any more questions on the LTFM plan? >> Then I would entertain a motion to accept it or approve it. >> I move to approve the
075LTF plan. I'll >> second that. >> Yes. Is there any further discussion? Any further discussions? Any discussions? >> All those in favor say I. >> Opposed? >> Motion carries handbooks. >> These are directly tying some of this is with the policies and the changes that we've already discussed in your reports. Right. >> Correct. Yeah. I try to delineate those between red and yellow. Yellow being the ones we've already talked about the ones from the recommendations. >> Okay. So, at this time, I believe we should I will move to postpone them for approval until we can >> more time to look at them and make sure everything's in line with the policies that we're going to be looking at next month. So we're not putting something in there that's confusing terms. >> I'll second that. >>
076Does that give um you enough time? >> Oh yeah, we're fine. I just wanted to be here before the students. >> Yeah, >> I know from our earlier conversation, we'll probably talk more about those like tendences of the family and um that the one where the recommend MSBA policy had marking people going to a college trip. Yeah, that's policy 503. So if you >> and those are those the policies that we postponed already, correct? Those are some of those. So we can >> So they're at the same time. >> So they're directly related, >> right? >> So we shouldn't we shouldn't approve one without >> Yeah. be a little bit. >> Yeah, that that's a lot of information. I'll send the board parts of it out right away, too, because um >> I can send
077the policies out right away because I have them all ready. >> Yeah, cuz Jenny helped me get them ready. Thank you, Jenny. >> So, she has the red line versions because we pretty much have been adopting what they recommends. So, like there is latitude to deviate. It's just those are the ones that you know you've had the MSBA folks take a look at and basically tell you we don't think this will get through. >> If you have questions feel free to just email us. >> Okay, we have a motion and a second to postpone the approval of the handbooks until the August meeting. Any discussion on that? Any more discussion? Any discussion? All those in favor say I. >> Opposed. >> Motion carries. Boy, we got our work cut out for us next month. >>
078We got milk and bread bids. >> Do those look in line, Mr. L makes them with other years. >> I didn't actually. >> I think they went up just a hair or you know, >> you're kind of >> And then you only get one bit. So >> you either take them or you don't have milk. >> I guess we need to approve them. >> So I thought other schools were using like Stony Creek Dairy and stuff like that. >> Yeah, they didn't submit a bit. >> They didn't. >> Did they know where we were accepting this? >> Well, we sent it out and we put it in the paper and stuff. >> I sent it to the ones that have did it in the past. I didn't send it to anybody new because nobody said
079anything to Nobody knew. Okay. >> And then >> but it is in the paper as well. in the LP paper. >> Yeah. With them being in >> they have delivered to us in the past. They supplied um LP kids and stuff. So they are aware of our district. I don't know if they can do the quantity is >> to your to your question though which which what I think you're getting at. Would it pay to like kind of solicit extra bids? Probably. But I think from what I've experienced from my ears is that we probably call them up and be like, "Hey, submit a bid." That's what I was wondering because like I know they're doing other districts in our area. So >> yeah, I know like the is it like 10 fins creamier or
080something? They got a bunch of schools recently too. >> Yeah. And they're from that area. So I mean there are people out there. I mean, plus, you know, if we can if this other company comes to us, we bet well we have these other loans and maybe we could leverage that for lower prices or no price increases. >> I don't think it was much. I think it was like pennies, you know? I mean, it was at the most five cents some more on some of the items. Usually it goes up like a penny or two with the the 1%s um and the skims and then the specialty milks that we need to carry for the lactose intolerant and stuff. Those generally get a little higher, >> right? Or I mean plus >> they generally come
081in >> supporting local versus >> 500. I do know like that 10 grand I mentioned would be interesting to look into because they have like a their milk supposed to be better for you if you're intolerant to milk for some reason I don't quite understand >> because I happen to know that Browerville is getting a milk station kids can access it 24/7 so >> are they getting the >> No it's the uh the lever pull >> yeah they fill a cup >> yeah biggest thing with that is we've looked into that or I know Mr. Tag has looked into that. It's the sanitation of the cups and the cost of the cups and that kind of stuff and then monitoring it for >> but still I mean a student at 2:30 can go and get
082a glass one cuz they charge you for extra milk. >> They have they have an individual that's sponsoring it. Oh, >> that sounds like a big mess with kindergarteners. >> Oops, I missed it. >> Oh, my cup is overfilled like four times now. >> But yeah, there there are local vendors and I think if we wanted to get their numbers like I think it would require calling them up to show that we had interest from what I got from talking to other super. I mean it would just like I said I'd rather support local than >> Yeah. And there there there are local ones that are selling schools. >> Is there time? Is there some kind of contract date >> you have to do this by? That's what I thought. >> I mean maybe it's
083something just to think about for next year. >> Absolutely. >> We might be might be too. >> I would just need a list of where to send it to because I certainly could. I just didn't have anybody to send it to. Seems that it's interesting that you're the one doing the uh searching. Seems like it'd be kind of like something to do with cafeteria. So, all right. I move to approve milk and bread dish. >> I'll second it. >> Have a motion and a second to approve the milk and bread bids. Is there any further discussion? Any discussion? All those in favor say I. >> Opposed? >> Motion carries. >> Okay. You want to talk a little bit about the Hback change order? >> I'll probably just talk about both five and six at one
084time just >> questions. Can I pause you for a minute? So, with you guys tableabling the handbooks approval, I need mine approved by August 4th for our parent meeting. >> That one specific to that committee? >> Yeah. >> Did you have any changes to yours? >> No. >> Oh, there's no policy changes in yours. >> No. >> Whatever. And I just have the NCC board policy and I just list like the bullying and hazy one and some other ones. Can we pull it out and disapprove that one? >> Yeah. >> Said something's changing. >> I'll make a motion to approve the activities handbook. >> I think you have to make a motion to pull it out of the handbook then approve it. >> I'll make a motion to pull it out of the handbooks and
085approve it separately. >> Second. >> Yeah, I have a parent one. I have a handbook and then my clear parent handbook. Nothing changed in either one of them. >> I haven't gotten out of that. >> So, parent handbook and the coach's handbook. >> Yep. >> And the and the other one is the student handbook. >> The parent student Yeah. >> Okay. Okay. So, we have a motion to pull that out of the other handbooks that we have to approve by Lori and Tom. So, pulling it out. Is there Any discussion? Any discussion? All those in favor say I. >> I opposed. Okay, that part is carried. Then I need the motion to approve those handbooks. >> I move to approve. >> I'll second. Okay, we have a motion and a second to approve the handbook
086so that Miss Kelsey can go to her parent meeting. >> Any discussion? Any more discussion? Any discussion? All those in favor say I. >> Opposed? Motion carries. >> Thank you. >> You are welcome. >> Thanks for remembering to do that for us. Um, so then we're down to the Hback change orders. >> Yeah, you guys don't mind me backing up for just a second. I should cover this in the superintendence report, but um I left my notes behind, but just that um as you guys probably saw that um we're looking for head custodian in the elementary again. And if you're not familiar, like this trying to fill that position has pretty much been going on for a couple years. And I was just going to kind of bring it up and probably suggest that maybe
087I visit with the negotiation committee about possibly reaching out to the union. And I think that's an area where at least for maintenance that we really need to offer a more competitive salary. And if we can retain somebody with mechanical skills so we're not calling in people for basic plumbing and things like that, like we take better care of the building. And long story short, like obviously what we're offering is not retaining mechanically inclined individuals. pretty much since um our pet had custodian after a couple of years left that's been pretty much constantly trying to keep it filled. >> Is that usually the reason they're leaving is because they found a more competitive pay job? >> Yeah. Uh there's a person that went to Napa, there's a person that's went to local people and back
088and forth, you know, it was the most recent one. Um all of them have cited pay and It's just a competitive market as far as if you want an individual with mechanical skills. Like I don't think it's causing it's not really causing issue for like cleaning staff as it doesn't have as much specialized skill. I think it comes down to a lot of times those individuals can get like a $5 an hour raise by going to hospital. We do have good schedules. Our benefits aren't bad, but usually the difference in pay results in not being able to retain those people. And currently pen maintenance has been on for the longest with Russell. If he were to go, like we'd really have a vacuum of understanding of the building right now. I guess I would support,
089you know, you and bringing that to the committee to have them re-evaluate that. um just because like you said those skills are uh pretty specialized and the people that have them don't come cheap. So >> that is the truth and as long as this is a negotiating year anyway. I think it's going to involve discussion with union. >> Yeah. And we we have to talk about this the the contract for this year anyway. >> I guess what it really probably amounts to is kind of accelerating that. And I don't know how fast that could be accomplished, but it's worth trying. >> Mhm. >> Cuz like obviously constantly going through the head custodian means there's no consistency. And it's too bad that that we're looking again because I think Bob thought we were in a pretty
090good position there for a bit. >> And training new employees every four to six months is not cheap. >> No. So is that okay then with everybody at consensus kind of it's um >> I'll reach out to the union and see conversations work your guys' magic >> okay um so with the uh change orders they're both ones that I I think have come up at least with the building committee. The glycol one I was hoping to get a copy from site logic because that's the one where it was with and um they have not responded to my messages but it's between 30 to $40,000. Our HVAC project has been um on budget on time with a couple of minor exceptions for like uh the way parts. So like that's not going to throw it out
091of budget. And then the turf and track as you know that one was a significant change order for the dirt removal and in particular that one was a large number. So really that probably want a board vote on that. >> Why do we have to approve a change order but really isn't affecting anything? >> Um that first one the HVAC is probably more so so I can inform you guys that that's being done. Um, it was intended to be on last year's bid, but then uh we found realized it wouldn't make a lot of sense since we were doing it too and had intended it to move it forward and just get on there, but it's not a significant change order. And then the t the digging down ended up being a pretty large one
092and so that's why that one's on there. >> That's where we had to go down. Was it >> 12 in? We did we have a contingency fund set up on that bid? >> Yes. And for the turf and track my >> turf and track we did. I know that. But what about the HVAC? >> Yeah. And that should be well within the contingency but since we're bringing up it was suggested to me um that I bring it up and so I am the I probably would have brought the glycol by itself. It's not a significant change order. Okay. But the turf one is, >> and since they came up at the same time, that was my logic. But the glycol one needs to happen anyway to be quite honest. >> You don't want to reinstall
093it with the whole once. >> So, is one motion good for both of these? >> If you were that way, >> I'll make a motion to approve the HVAC change order and the track and turf joint change order. already has a motion before vote. >> I have a question. Why would there be a change order? Why would that not have been in the dead? >> Which question? >> Glycol. >> Because it did because when it got moved and it got dead during that change of leadership did not get included in the bed. and went back and we looked and it did not get transferred into the bed that occurred during last winter. >> It wasn't in the original bed. >> It was in the original bed and got dropped because that bed, the first one
094was the first year when we did the like gymnasium and the like band room areas. And the reason it got dropped from that one is because then you would have had to have done it the next year when they did the bigger part of the cycle. So they dropped it with the intention of moving it to the next, but those notes did not get transferred for various reasons. Um it's a minor change order though. >> The turf project uh if we have anything else there, we're going to be over budget, right? We've already spent the pretty much. >> Yeah, we we've got this is this is already done, isn't it? >> Yeah, we're removing it tonight. >> It's a big one. So, recommend we acknowledge it officially. So, >> the the glycol one is really
095much smaller one like I said like that was intended to be. And the second set of bids because we had two sets of bids. One from from last summer's work and this summer's work. In the in between period, notes did not get from one to the other. Various reasons. >> What's the cost? >> Between like 30 and $40,000. >> And what's the contingency? >> Um, it's a percentage of the project. So, probably talking over hundreds of thousands of dollars for the contingency. So, and we haven't really used hardly any of it. So, I don't anticipate it affecting the budget. I would I would uh appreciate that our engineering uh totally check that project out when it's complete. So we don't pay them until we it's meets our approval. >> Yeah. Do a um commissioning at
096the end. >> Okay. >> That's what they call that to make sure everything's fired. >> Yeah. >> No, I agree with you. We've already paid him a considerable amount of money on this separ the first stage of the project might have been a few million already. >> Yeah. >> But um it's to the best of my knowledge it's been operating pretty well. I don't know if I never heard anything who did the borings for the turf that was >> So what happened with the borings was that you had the ones from when it was just a track and then um the turf got brought up around that October date and then stuff happened and then the the question of doing turf got pushed back to winter and then the ground was frozen so they were
097unable to take additional borings is what I found. >> We were told that they could do it in January. >> Well, um I'm just relaying what I was told. >> They changed their mind. >> That would have been nice to know >> to pay extra. >> Yes. And we were >> falsely >> told that they were born in January. They were holding the work that they said get on there and look at stuff that not just because of that. I've been doing some research, but that's what I've initially found. I can make some well intended to make other phone calls anyway. >> So, I will second for each. >> Okay, we have a motion and a second to approve the change orders for the traffic and the glycol HVAC system. Any further discussion? Any discussion?
098Any more discussion? All those in favor say I. I >> opposed. Motion carries. >> Uh before you shoot on, uh Madam Chair, uh I'd like to bring up or I had one question with committee meetings going forward. Are we still going to move forward with our committee meetings that we've been assigned to or are we adjusting those? >> I think that's a discussion. Superintendent D. What do you think about when and what committees you want to meet with and how often? Um I can do that and if I could have kind of an initial um kind of summary of what you guys were used to because I was not given all the communications. I'm not fully informed of what may have been typical. I think that you attended our meetings or grounds and buildings meetings
099>> just in the last few last >> when there was the start of the projects like that. >> I wasn't even sure when you guys at the finance group and buildings and grounds met because you didn't meet every meeting like this before >> January we've met every finance one. So the building on grounds is >> by when something comes up they need to discuss or figure out. >> So you decide when you want who meets with you when >> I can work on some recommendations and send them all >> because I think the executive committee would like to somewhere in there. I don't know if you want can do it. Is it often enough if we meet on a rotating basis? I would like to continue on with meeting every month for the um finance
100>> finance committee just because it's been helpful kind of help keep track of the budget and um you know just constantly be made aware of what's going on. So >> and if you think of something in the meantime like from month to month that you'd like to dig into that would be helpful too. Well, like we've been looking at all the bills and other that's Chuck's job. >> That's the call by these two people when there's a a need or an issue. And if you if you want if you if you want to call one in between or at any time talk to the chair or the superintendent and have them >> set up a time. >> I think how we were operating where it's working is fine where we just met once a month.
101That seemed adequate. I mean do you Tom >> I guess I read through the board book and I did not get much out of those meetings read reading through the book and what was provided to us >> the financial >> yeah I didn't like today I had a question and I contacted Mr. Lwigson and then 20 to five with Drewell law firm which I saw yesterday reading through the book which I was informed was a credit recovery law firm that would have been used. So that those simple questions like that are the only thing that I have and I read through the book get those quickly answered. I guess I didn't mind constantly looking over the budget, just looking at our numbers and seeing, you know, where we sour has a good way of explaining.
102>> Yeah. I think that that's beneficial, too. >> Yeah. If there's anything else in addition to that that you want to dig down in, let's do that. Just let me know beforehand so I can grab the paperwork or backup or anything like that. >> Sure, that's fine. typically. >> Okay. So, finance is going to be 5:30 on board days. >> And then I think when we have the United executive or building a grounds, >> we'll call it. >> All right. That takes care of that. I think we have to turn it over. You want to talk about the sub pay for the pair of professionals? >> Yeah. The the reason I brought it up was when we were taking a look at the teachers on call list in the district office, we noticed that the
103pair professional was listed at like 15 some odd cents. And then if you take a look at the kitchen assistant, that was at 17 some. And traditionally, that has been at least the same rate. >> So that's why I put it on there. I assume it just got missed in a rate adjustment previously. because um that would be paying our substitutes for pair professionals less than our substitutes for kitchen and then I made the suggestion of like using the bottom first rate from a couple years ago so that there's a difference between the kitchen aid and para but like as long as it matches like I think it's for sure it shows a oversight without at least matching >> and I thought it was worth bringing up because at first we weren't going to bring
104it up because We thought our teacher sub rates looked pretty solid, but and this this is with teachers on call. So it's not associated within a union and the teachers on calls changing their name. Remember what it's called? >> Kelly Education. And so we communicate to them and >> so do we have to even do anything with them if they're >> basically you do authorize me to call and be like, can you make a rate adjustment is what I'm asking. I'll make a motion to approve the readjustment. >> You want either a match or like the 181 I put in there. There's two ways. >> Can we leave it up to your discretion when you talk to them? >> You can. >> All right. I think that would be fair. Lori made the motion to
105let Mr. Loveson deal with whatever their name is. Kelly Educational. >> Yeah. >> About the sub. Is there a second to that motion? >> So, we have a motion and a second on the floor. >> Any discussion? Any discussion? All those in favor say I. >> I. >> Opposed? Motion carry. Okay, we get to turn the page over. Uh, we have the resolution for sponsorship of the Todd County Community Concern for Youth Program. We have been into that for many, many, many years. I think it's a good thing. It's for that. It does cost us a whole bunch of money. So, a motion we approve our sponsorship county program. Okay. Tom has a motion. Is there a second? to >> approve uh sponsorship in the Todd County community concerned for youth. Any discussion? >> I'd
106like to actually have her um >> come come in and present us and what what do we get for this? I mean, we've been doing it automatically. >> She's come on the board. >> She's come. >> I know she would. >> No, they have. >> We should request. >> They have they have done that. Can you get her to come again? >> I'm sure I can. >> Thank you. >> Okay. Is there any further discussion on that? We will get her to come. Any further discussion? >> Any further discussion? All those in favor say I. >> I. >> Opposed. Motion carries. Um, one last one. We had some suggestions and Lori, you kind of brought it up. Why don't you give us a little spiel? >> Um, well, if Dan, do you want to go
107back and show the >> just what caught my eye was this um logo and maybe getting different shirts, maybe more professional like polo shirts for, you know, the board and staff and various different things with something different than, you know, the Thunder logo. I noticed a lot of them like at the MSBA conference had different ones with different things and that was another one that he came up with. You know, maybe just get it kind of like Linda's embroidered on the >> Would they be available to purchase? >> Yeah. You know, have, you know, everybody purchase some, you know, bring it out to the staff, you know, maybe do pillows, more professional dress, polos, cardigans, I don't know, sweaters. >> Kate, you could probably put that. But yeah, and I talked to Kate and she
108said she'd be willing to work with us and come up with prices if we wanted to. But I just thought something different that, you know, maybe put, you know, long prairie or eagle on it somewhere, you know, or different ones that are something different than just the logo. >> I think that goes along with the strategic plan quite a bit. I think this one's on the strategic plan. >> Could be the like three student, staff, community work together to make a strong >> do like an online order or something. birthday wants to get all the shirts done before. But I guess >> we did a five thing. >> We had we had to dip into the superintendent discretionary fund. >> Yes, we did. >> You know what? Even, you know, like I saw some carrying
109around even like totes or bags or, you know, stuff with them on. >> Once you got that symbol in the machine, that does it. like she could pretty much do anything. But I just thought, you know, it's something different and maybe a little more professional looking that, >> you know, staff and >> you could in your spare time, Lori, you can take that challenge on. >> Oh, sure. I got spare time now for about a month. It >> might be over by now. >> Um, anybody have a discussion about that? >> What do you think? I'm sure there >> I think it's a good idea. I just I I I see Lor's vision of something like that on here. >> Yeah. >> Here or something. >> It be professional looking. I hope >> it does
110have a long period grade, but it's very small. >> You know, you'd have to make that a little bigger. >> Is everybody okay with we hand the little task over to Lori because she's got nothing else to do? I like it. Although it's favored. >> Um, and I think have it available for staff. >> Mhm. >> You know, and us and I think would be, >> you know, and even if we do I know the other one we kind I kind of looked at was the um the pride with the thunderbolt in the middle, >> you know, something simple like that, too. That was the other one that I kind of owned in my spare time. >> That was, you know, maybe we could put, you know, take the pride or do some, you know,
111and then put Long Per Eagle on it underneath the on top of the I'll leave it to Kate. She's pretty in heartbeat, too. >> Yeah. Everybody >> on a very related note, you can go ahead and like think uh for next meeting we should probably take a picture for the website or something. I know some people