001I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. We're going to try and get done time for our concert. So, um, okay. So, so I'll say it a little louder. We're going to try and through this meeting kind of quickly if we can to allow for folks to get to choir concert. Um, just point of fact, um, I the board sends it sympathies to Mr. ruin and his family on the loss of his dad. Um, we should all just keep him in our thoughts and prayers for the time being. Uh, roll call. Jeremiah's here. I don't get to say my name apparently. Okay. You weren't here the last time I Lisa here. Lori
002here. Chuck here. Linda here. All right, take a look at the agenda. Any additions to the agenda? I do. Um, that would be I think we'd ask the board to accept the retirement resignation from close. It's on the agenda. Okay. Oh, you wanted to consent? Yeah. Yeah. Okay. So, yeah, she probably notified then today of that and in light of that particular position and it'd be advantageous for us to get out and and potentially advertise. So, if you could do that this evening, that would be great. Um, in case any of you don't know, it's Ann Clauss who is an ELLL teacher in the elementary building. She resigned this morning. So, that should be on the consent agenda then, but we need to do the regular agenda. So if anybody's got an issue regular agenda,
003I'll move. M Chuck made the motion. I'll second. Lori second. Any discussion? Any further discussion? Any more discussions? All those in favor say I. I. Opposed. Motion carries. And then we're on to the consent agenda where we've added Miss Cost. Take a look over that. Any addition any more additions to the consent this? No. Okay. I'll make a motion to accept. Lori motion Tom second to accept the consent agenda. Any discussion? Just notice the um uh the taking action which you do on an annual basis to join the state high school league. Um it's a pretty important resolution um because obviously we you you've seen in the attachments uh this month the number of of kids that partake in in those activities that are sponsored by the state high school league are governed by the
004state high school league. So it's important. The second would be the um call for bids on on bread and milk. Um yeah we're at that time. So, you're basically authorizing the bid letting. Um, I think I put in the board information sheet that I'm guessing I, you know, that you'll be looking at a at an approval of those bids in July, which is pretty standard. I would think maybe you'll get them out in June, too. I don't know. But, um, certainly that's a good move for you to get going. We're already thinking about next year, right? Here we go. And then five, six, and seven is the intent to negotiate with those three groups. So, yep, we're thinking next year already. So, we get a letter like that before every negotiation session. So, they were
005just doing their due diligence. So, any other discussion about consent agenda? No more discussion. All those in favor say I. I. Opposed? Same sign. Motion carries. Reports correspondent. I don't see a young person here or do we have a young person? No. No. All right. They missed their luck, their chance. Um, and guests. Patty, you going to say a few words for us? Yes. I will also keep it short. Thank you. Good evening everyone. My name is Patty Larson. I am an English as a second language teacher at both the elementary and the secondary schools. I am also the English language coordinator for our district. And I wanted to come to the schoolboard tonight just to share some information from this school year. But the first thing I wanted to do because I am a
006teacher is just to review the terminology you're going to hear tonight or what you might hear in budgeting as well. We have the terms MLL which is multilingual learner. We also have a term EL which is English learner and that's one of the federal programs terminologies. And then in Minnesota, my lure is an ESL teacher, which is English as a second language. So there's no test. Thank you. All right. Moving on to the next point of information on the next slide, Mr. Folk. Yep. Trying to move over. Sure. This next information is all available on MDE's website under the report card. It's our school's current information as of February 2025. So, the first graph that you see and remembering that we have approximately 1,000 students in our district, we currently um have those percentages from
007our district demographics. And then moving on to the two graphs, one's labeled elementary and one is labeled secondary. These are the actual percentage of numbers of students who see an ESL teacher every day. So in the elementary there's about 43% of our students who will see an ESL teacher every day. And at the high school it's about 24%. And since February our numbers have slightly increased. So all right, next slide is I have three objectives to share with you tonight. One is just our student numbers of the ESL program at LPGE. The second one is to talk about our annual English language proficiency test that um students who are in ESL are mandatory to take per NDE. And then the third objective has to do with an ESL team goal that we came up with
008and we want to share that with the school board. Okay, these are our numbers for the ESL student numbers for LPGE. This is pre preK through 12th grade and this also includes 27 students from St. Mary's as well. And so, as you will see, this was as of last Thursday, I did these numbers. We have 397 students who qualify to have ESL classes every day. Out of those 397 students, we have 29 students who opt out for parent request and they sign a form to have that happen. So, every day in our school district, we have 368 students who see one of the six ESL teachers in our district. Just some other points of information I want to share is we have a lot of students who move into our district. And so, you will
009see as of September, we have had 133 new qualifying students. I am going to tell you that 10 of those are early childhood and 39 of them or 38 of them were in kindergarten. So they were new students to our school district. So take out that approximate 50 students, that's 83 students who we have had come into our school district who qualify for our ESL services. And we've had 27 qualifying ESL students who moved out. So, those are the numbers that we work with every day. Um, just to throw out some facts. Preschool, we have 10 students. Kindergarten, 38 students out of 72. First grade is 30 students out of 62. Second grade has 41 students out of 70 students. Third grade is 31 students out of 72. Fourth grade is 40 students out of
01073. Fifth grade is 32 students out of 73. Sixth grade is 38 students out of 79 students. 7th grade has 17 students out of 84. 8th grade is 22 out of 85. 9th grade is 31 out of 92. 10th grade is 18 out of 76. 11th grade is 8 out of 65. And seniors are 12 out of 65. So those are just some numbers. I like numbers. Can you tell? Okay, so moving on. Every year, any student who qualifies for ESL services per MDE is mandated to take an annual English proficiency assessment. We call that the access. We are given a window of when we can take that test and it's typically the last week in January until the third week in March and we usually take it February and March. So, we have about
011six weeks in our school district and as you can just see the numbers on these charts of how many students have to take these tests and it's four tests per student at different testing times minus kindergarten who take one testing sessions all at one time. And um just a little block for information today the preliminary scores were released. We cannot say anything about them. We only use them for uh class placements for next year. or the ESL teachers and um some other teachers within the school. So then those will be unimbargoed in August. And so that's what we use to know if a student can exit ESL. They have to have certain qualifying numbers on that. So any questions yet? Okay, I'm moving along. Here we go. All right. One thing that the ESL team
012wanted to share with the school board, we have an annual meeting and we really want our new qualifying ESL students and their family feeling that they belong at LPG. So starting in October of 2025, the ESL teachers along with Edana and Guad, our family liaison will be reaching out after 30 days of enrollment to a new family to have conversations and dialogue about how are how are your transitions going from your previous school to Long Prairie Grey Eagle? Are there things that we can help you with? Are there questions that you have? One thing I had a meeting today and just as an example, it was learned that when you register, you cannot sign up for parent square the same day. You have to wait 24 hours. And so if you have all this paperwork
013to do and then forget in the next day you have to sign up for an additional thing. So just those conversations to help our families stay connected and and open conversations and dialogues with them. So that's it. Questions? That's a lot of kids. That's a lot of kids for six teachers. So, yeah, for sure. Yes. Can you talk about this graph just for a second? And I want to um the what the numbers uh the the number 133. What did you say about the 133 qualified? Were those kids that were moved in during the course of the year? Correct. Okay. Including our new kinder including our kindergarteners. So that would include at the beginning of the year the the kindergarteners have correct those that's included with those. Got okay the point I the reason I
014was asking that was is that that enrollment report that that we present every month and and what is that enrollment report done for most of the year? Right. You've seen that same and that's why we always use the word kids in seats and then you hear a number like what what Patty was just talking about was with the mobility factor of what we're dealing and yet what we do with kids and seats staying basically level. It's remarkable. Uh and and so but something you're always going to want to keep track of is some of the data that Patty has versus what we're seeing on a monthly basis with the with the difficult enrollment report. So because that's a that's a a real navigating factor for for the for this district. So just keep that in
015mind um as you move forward. I have a question. Yes, Tanya. um like how many years do you expect them to be able to exit after having the services? research says between 5 to 7 years. We have he's in second grade in the numbers. Yes. And we always hope that if a student starts in kindergarten, we can get him graduated by fifth grade just because tests become more difficult as they get older and national trends. So how much more difficult it is to exit. So our goal if they've been here since kindergarten is to really and that's one thing that we keep trying to dive into is like what's stopping their proficiency and conversations with the classroom teachers and administration too like what do we need to keep supporting these students? So yeah thank you.
016Yeah thank you. Uh so parents to opt out are we monitoring or tracking you know why parents are opting out or the reasons that they are opting out? you know I don't have anything written down that is a very good idea some cases has has to do with scheduling and then other ones say we have 10th graders they have been in the program since kindergarten and they the parents feel that we're okay with them not receiving the services so they the parents just generally feel like they're at the correct yeah that they're at that um point they are obligated even if they opt out to take that annual proficiency test. Okay. Yeah. Thank you for your questions, Patty. I have one that actually more for Mitchell or just Mhm. Um the day delay for parents
017where is that just so you can get their name in the system and get everything flowing. It's sync. It's a single issue with Skywards. Mhm. Okay. Thank you. Thank you very much. Scoop right along to the activities reports. Any questions for Kelsey? Come on, give her something. Do you have any questions? Doesn't sound like it. Okay. Community of Brad. More questions for Brad. Some are red. Full up red. It's getting there. I thought we were out a month earlier. We the brochure came out a month earlier than it has. So, um we're seeing numbers like we're full in several classes now. So, um that's good. So, you heard anything about 21st century? I was at a that's last week and I actually ate two meals with the with the person who's calling the shots. Um
018they just found out last week that they're going to get funding. Um if you know that uh if you understand the 21st century grant is attached to the same monies as the um title one. So title one finally got their commission which means that they actually have a number now for exactly how much it's going to be. The number was arbitrary because of what's happened. So that means that they will be receiving their number um uh sometime this week. their whole thing and then they would move on with the process of delegating that money out. So whether it's more money or less money than it has been. Um I did not ask that. Um I just know that they are going to receive funding for this year. So because they were worried about that there
019wouldn't be funding for for the upcoming year because of what some of the things have happened but they are going to have funding for this year. All right. Sounds wonderful. Yep. Great. technology. Mitchell, anything for Mitchell? He's going to be busy boy this summer, too. Mhm. Crazy. Everything set up for that to go. I think so. All right. Principal's report. First of all, congratulations to those staff for again for Chad and Katie and Lisa and Sandy for representing our district in the excellent educators of excellence banquet. It's very nice. Anything else from principles? Well, I'll just add a couple things. Uh, Madam President, um, one, I got a nice report today from Mr. Rosski, Mr. Sterker. We work with Minnesota National Guard in different uh capacities. They offer a lot of programming to our students.
020And one of which that both gentlemen took this institute today was a confidence course over at Camp Ripley. If you're familiar with, if you've ever been over there, it's a really neat course. Um they provide the busing. That was great. I appreciated that. Um they fed the kids when they're over there and the report from them to the people they were just enthused that our kids were so engaged with the activity. They just excellent um character and uh responsibility over there. So they wanted that to be known. So I said, "Well, that's kudos to our students and to our staff essentially the leadership, Mr. Rossy, Mr. Ster." And I appreciated hearing that. CL to our kids for representing the school so well. Um, also publicly as uh you know and you acknowledge I appreciate that.
021Thank you very much. I've been out for the last two weeks um off and on here and there and I know it creates a hardship for staff and I I want to publicly thank Mr. P, Mr. love between this spiel. I'm miss uh along with Audrey and and Jonathan and Janice and and Kelsey and rest of the office staff as well as our teaching staff because anytime we have one person gone it and you feel it. So I appreciate that our flexibility with all this and I appreciate this. So thank you very much publicly. Thank you. Any other questions you see in the principal's reports? Um for people, anybody go to anything fun and exciting? Linda was really fun. Actually, the first session was it was they did this. They did the first half second
022and the second half first because of scheduling conflicts. If they had done the first half first, I don't know if I could have made the second, but it was it was very very good. Linda and I did the color run. We had a good time tossing coloring at uh staff and students and I think most of it probably blew back onto us. So, my black shoes will never be black again. I know my black shoes are still very pink. Yes, they're very pink. Um, it was a good day. Yep. And then I had, so I was kind of at home the other day. I was looking through a few things and it kind of dawned on me that um, while looking over the agenda and stuff that the agendas have primarily been, uh, put out
023in English and I was wondering if we as a board should look at that and maybe think about also publishing it in Spanish. um especially since, you know, reviewing all of our stats, everything like that with over 60% of our students being, you know, speaking Spanish, um that that's probably something we should do. Um so, I don't know if that's something we need to discuss and vote on or if that's something we can just kind of implement and proceed with, but I think um you know, having them actually in Spanish and then a post in Spanish would probably be beneficial as well. I was surprised to hear that they weren't because I know everything else at school is. Yeah, I mean just from viewing them on Facebook, it always just pops up in English. I
024don't see why we just can't instruct the office staff to make sure it starts getting out. So, just the agenda or the whole packet and everything. Uh I that's where it starts to get complicated, right? I I at least think we should start with the agenda just so the families have an idea of what's going on or what's even being discussed. I mean, um I think reputation or um representation is good. Um and we should obviously have, you know, those individuals should have access to the information that we're talking about. So, do a summary. Also, we could potentially do a summary. Like I said, that's why I'm just trying to open up the floodgate here. I know once the floodgates open, there's a million different things that we'd have to discuss or potentially talk about,
025but a summary would also probably be a good idea of, you know, what talk or what we talked about or what was decided. Um, just so our entire community can have access to this information. Perhaps there could be an just an attachment to the agenda or to that Spanish portion that says if they wish to have a copy in Spanish, they can request it of the packet or at least we could get an interpreter to help talk through whatever they're asking questions on. I think to translate that our whole board book. Yeah, that'd be what the whole weekly or the agenda for today was 117 pages. That'd be a lot to But yeah, yeah. Um, you know, the board information, the board agenda information sheet that that we attached that explains all of the agenda
026items. It could be a document that you that you could look conceivably translate. It might be along with the agenda. So, there's something of substance there. Maybe it would be a suggestion. um take it back to the office staff and see how big of a challenge all of that could be. Right. I guess I just wanted to get get it out there that it wasn't and start the wheels and put everything in motion cuz I know it's it it'd be a it's going to be an undertaking. Um I know personally too like when I post things for work in Spanish and English, it it takes extra time. Sure. It does. So I'm not trying to be a burden on the staff. Sorry. Well, no, but I mean like Doug, you do that piece that I
027attach. So, yeah, in the future that has to continue if you're going to put that on there. Totally. Yeah, it would. Yeah. Yeah, it would have to. Yeah, I didn't obviously and and in a timely fashion as well. Yep. So, we leave it at that for the time being. Yeah. Talk to staff to find out what logistics, right? We may need a little um we can ask some our our neighbors if and how they do it. Yep. Yeah, absolutely. Yeah, Melrose would probably be a good resource on it just because they have a they actually have a tab for it and they have a whole section or a whole separate section. They have a separate PDF of Spanish version, English version. Well, they do. Yeah. Okay. So, that good enough for everybody? We'll get it
028started. Thanks for bringing it forward with Jeremiah. That's a good thing. Um, Mr. Superintendent, sorry, your turn. Okay. Um, the the uh as we talked earlier then that the April enrollment uh spreadsheets were attached for your review down four for the month. Um, again, as you take a look at comparables month over month, pretty stable year-over-year down one. Amazing. you know, uh, when you take a look at the mobility factor and just normal a year to be within one is is incredible. So, that's a good thing. The noteworthy part of that would be the the next sentence in the in the graph there would be the uh the fact that we we're we're going to get that first ADM run um around June 15th. So, it's it's coming quickly. And uh what happens is is
029that we all we dump into we all dump into the department with our enrollment for the year and then it's filtered out in terms of uh the department filters out some uh open enrollment. There might be some discrepancies between districts and they work that out. And then also what will start happening is all the hours that our preschool kids um uh and ECSE kids um are here are now start to to transition into ADMs. It goes from hours and you know our kids we talk days uh ECF ECF ECSE kids talk hours. So we collate that now and that starts to create ADMs and and so as you remember um then that that fiscal 24 ADM number was 999.62 and and so we'll uh we'll hopefully will be a neighbor to that uh this this
030uh route. Um that will again we'll get a run in June, we'll get a run in July, we'll get a run in August and about September is where the auditors will go. That's it. That's the number we're going with. So, um, just keep with it's we're getting close. It's kind of weird to feels weird to say that because here we are and we're about ready to shut school down, right, for another year. But anyway, um, okay. Um, uh, item number two, legislature. Obviously, it's the the news. Uh, it's on the news last night. Tonight, I had um I had uh it was an error. I thought they had to be done by midnight last night. It's obviously midnight tonight. Tonight and and uh so um at any rate, the education bill still lays out there
031uh tonight. Compensatory still lays out there. Um no action at this particular point in time. That's the big thing for us as as you hear things and start reading things for compensatory and and it is not it still continues to not be in the House bill. it is in the Senate bill and it and it is part of the governor's budget. So, two of the three that typically means it's a good thing. But the point of the matter is is that are we going to be able to see a um a a bill uh in a one-day special session? That's the question. And uh they are going to adjourn tonight. They'll have to call for a special session. We hope they say it will be a set special session on Tuesday would be great. Wednesday
032would be great. Thursday would be great. After that it loses momentum and then you get back to politics. And so um the thing about the thing about uh you have to remember about a special session is that the special session is called at the uh is is at the call of the governor. Once the governor calls the special session, he has no he has no power anymore. So, there has to be a deal cut before the special session is called. So, you know, we'll have to see how that all shakes out. Um, and so that's what'll happen is the negotiations will even more go behind closed doors and we'll be sitting there because K12 education will be one of the front liers um left to negotiate. So, um, we we sit and we wait and
033and hopefully, uh, tonight we'll be able to hear something about that'll be a one-day session. They'll approve all the bills tomorrow, Wednesday, Thursday. And anyway, we want that. So, there's logistics there. Um, uh, that that takes us to that takes us to the, uh, budget development for fiscal 26. Obviously, um we have to uh administratively uh we have to bring a budget to you at the June board meeting for a preliminary approval so that um on July 1, the district can pay bills. Uh legally, we're required to do that. So that um this u the the legislative session and the governor being the position we it is, we won't know a lot. Um and so that that affects what we put in for a preliminary budget. A lot of lot of estimates. So, uh just
034be mindful of that. Um compensatory um certainly that that has a wide range of of impact uh ranging anywhere from a deficit of 160,000 to a deficit of of um 800,000 just in that one revenue stream. So that's what we're waiting on. obviously as we've talked before. So, um uh the the thing about that is is that um you've asked me for recommendations that was done in November. Um I think you directed me to come forward recommendations. Um I think um based upon uh some based upon um conversations with uh Linda as the chair and how to process um I think you should probably come in and meet with me. Um, and then we can we can talk about individually we can talk about uh what those recommendations look like. Oh, did you have a
035question? Oh, okay. All right. So, I would highly recommend that you do that. So, yeah. I don't know if you have anything, Linda, to say about just thought that we weren't ready for it to be a public discussion yet. is going. That's why if you get into his office and give him a 15 20 minutes or half hour or whatever you think we can do that anytime you're ready before next board meeting probably. [Applause] Um so moving on. Any questions about that? Okay. Um moving on then to item four. Although albeit a a a a smaller uh from a dollar amount a uh item, but it just talks about the partnerships that we work on uh in in our community. Um the uh we obviously with the the HVAC project, everything had to move over
036here. Um we came up with an idea. Um Brad, Kelsey were were integral part of of working with Jeremiah on on a relationship relative to the wait room for um and and working with center care for our kids um for I think I'm going to use 250 a month because that that's the high end, right? Yeah. And 250 a month that that the district would pay to have all of our kids be able to use that facility. Um, that was incredible. Um, and you take a look at if we would have chosen the alternative of moving all of that equipment over here, we'd have spent more well more than, you know, $750 and then if you break something in the in the transition. So, it worked out really nice and that's what partnerships do. Um
037and and we're grateful uh um to Centric Care for uh their their willingness to do that and hopefully the kids take advantage of it. Sure. So anyway, that's really reasonable. Yeah. Oh my goodness. Thank you, Jeremiah, for spearheading that. I know a guy that works over there with us. That's really cool. Yeah. Partners are always good. Um just a couple more things very quickly. Hback we I've met with a contractor today and site logic they were doing a walk through. Uh we are starting on Tuesday. So with with that uh particular project. So here we go. Um and then second the the you know one thought go forgot about this. The probably the big news I thought was really great news for the district. Um the the 2024 grad rates or graduation rates were really
038positive. That was really a neat thing to see. The 93.8% of of those kids in in the class of 2024 graduated. Those are fouryear. Okay, that's a measured over a 4-year period of time. Um and you compare that with the state's grad rate of 84.2. Really, really a positive thing. So something to really hang your head on. Nicely done. board members kind of highlight. Go ahead. Um the Just for Kicks had their spring show a couple weeks ago and it was very nice to see so many staff people supporting them in a non school event and I heard many kids all excited because their teachers were here. They saw this person from school there. So I just wanted to, you know, thank them for showing up for the kids for something other than a school
039activity. congratulate the music department on the great band concerts and the kids' successes there. As I'm sure tonight, I'm positive tonight is going to be just as cool. Um, our color run was absolutely wonderful. The day was perfect and wonderful. Cool. Not too hot, not too cold. It was good. And Jeremiah and I look good in three shades of pink. I'm just saying. Well, at least she did. And the retirement reception was very nice this afternoon, too. So, can I throw out another highlight? Sure. Thursday, the baseball team clinched their backto back um conference championship and in conference play, they were undefeated. So, that was a big good job, boys. Anybody else on the board with a highlight? We have good kids in our school. Just saying. Um unfinished business or got any? I know.
040Okay. I have uh one question for Mr. Folk. I'm I'm still looking for some sort of a deposit slip or something for $1.2 million. Are you uh prepared to provide me with that or Sherry, did that get dropped in? It got dropped somewhere. Yeah. I want to know where, please. Right. Right. And when I believe the correct response is it's in the mail. you were going to get back to me when you found out. You haven't found out yet. Well, I mean, we we had official official confirmation of a letter. The the closing the closing document was on Tuesday that indicated that the dollars would drop into the elers accounts on Thursday. Some of it are in Ellers and some are in Zion's bank. Are we acrewing interest on that or we will. Yeah. Yeah.
041Yeah. Thank you. Yeah. Yeah. Those are split. Actually, the track and turf are split into two. Part of it's at Ellers and part of it's at Zion's Bank because the track part is is on some LTFM dollars for repairs. Y and then the turf project is the other bonded and that's at um Zans's Bank. But both of them will acrew interest. Um that's why they look at the um the schedules of estimated payouts and then the the well it's all gentlemen it's all guys at Ellers they um invest in those dollars based on when the money's going to go out. So if they know it's not going to go out for four weeks they put it in a four-week investment. If it's going to go out in six they choose a six week. So that's
042what they do for us. All right. So, right now, like in PMA, PMA is where our other school money goes. We get approximately like 37,000 in interest, for example. I haven't looked at Ellers lately, but All right. It adds up. All right. All right. Thank you. Okay. Ready for the next um donations. Not such a long list this time, but very good list. Anyway, um Brabber from Lions was $500 to the letter club for the athletic banquet or the activities banquet, sorry. Central Care gave $125 for postp prom. Ax commit transportation gave $500 for the color run. Todd County AFSM CME 3168 gave $50 to the color run. A unanimous donor gave $100 for t-shirts for the color run. Center Care gave $400 for the color run. Hillig Auto Center LLC gave $500 for in
043welding equipment for this department over there. Thank you all very much for those beautiful temp um donations. M I make a motion we accept the donations as presented. Motion second. Lori second. Any further discussion? Any discussions? Any discussion? All those in favor say I. I. Opposed. Motion carries. Then I think we're going to talk to Mr. Fro and to Audrey on the graduation candidates and prepare for the ceremony, whatever we got to do. Sure. Sure. Audrey did a super job planning out the retirement parties. Very nice. Okay, I'm going to hand you guys uh one of these sheets. Every year we go through these. If you would like to choose someone that you'd like to hand a diploma to, just put your name on the top and then put a star or a line under
044the the student that you'd like to hand the diploma to. We have um 75 students that are graduating. 10 are graduating through the ALC, which eight of those are our students that came from our school. So, a good number of those students all came from LPG. So, I have listed on the front the the students that are in the graduating class of 2025. There is still a chance that a couple may not walk, but they have until graduation day to do so. So, we're not going to leave anyone out. Hopefully, everyone can get their stuff done. It's just a couple. Um on the back side is the list of students that are graduating from the ALC and then below that are two foreign exchange students that will walk with the class. So does anyone have
045any questions? Uh what time do we have to be there? Um the students are going to be there at 6:15. So, normally we have you guys come between 6:15 and 6:30 and then you will be in the uh media center conference room and then you can go over I'll have lists for you so that you know like what names you'll be reading where you go back and forth. We'll have the stage again like we had last year with the ramp because we do have another student that that will be helpful for. So, it's good we had that done last year. That worked. Okay. That worked great. Uh, but I should ask you guys, like you guys were handing out the diplomas, was there any kind of a weird motion or something we could do better
046to make it more smooth because you had to go up on that little platform on the ramp? Did it seem to work okay? It worked okay for me. Okay. Okay. It was okay. Well, if you think of something, let us know. So, we'll we'll work on that. Otherwise, that's all I have unless you have some other questions. You have it all figured out who's reading all the graduates names and stuff like that. That's what I'm doing tonight. There you go. Yes. And how they're walking in carefully. Yes. Hopefully no switching, but you never know. Yeah. All right. Thank you for Thank you. So, how does who's handing to who work out? She's the magician. Oh, she makes you you put into Audrey of who you want to hand out and then she makes the final
047decision from there. And like most times I only have one add to one or two. Yeah. So then she's picks out those one or two and then gives me a whole list of other kids to do. So it's divided up pretty much seven ways. So they evenly the the same amount closely evenly the same amount of numbers. But sometimes it's like you go up, you go back. We haven't killed each other yet. No, no. It's worked. It's worked. It's worked. Mhm. I didn't make this up. Okay, then I think we have you got five minutes to talk about this. We got to go. There you go. Okay. Policy 206. Go ahead. We need Do we need a resolution for the graduates or anyone to approve anything? I don't do we can is there a resolution
048to approve the graduates or because I've been bring it probably I would think a good idea might graduate superintendent always has presented to the board this is the class of board that night that night on the stage so I don't know we have to do. I think we've always approved it at this is the official list, right? Right. Supposed to be. Yeah. So, I'd make that motion that we approve. I'll second it. It's a list of graduates. And um we need your signature, too. Whose signature? The superintendent signature on the diploma. We left that open and we didn't have it printed on the diploma at the time. One of them still has to sign it. Pardon me. Sign. Yep. So that's you guys. Yes. I'm just I'll bring it and then you guys have to
049tell I mean you have to get sore hand. Yep. Yes. So I'll bring them over and then come back. No stamps. Yeah. Okay. We had a motion to accept this year's graduating 2025 graduates. I second. Jeremiah second. Any discussion? Congratulations to all of you. Yes. Hard work and dedication to education and the teachers that got through and all nine yards. Sure. That all Yep. Okie dokie. Any more discussion? Any more discussion? All those in favor say I. Oppos say sign. Motion carries. Now 206. You want to say a screen? I I can. Yeah. Well, so anyway, just in in uh observing the the um public participation in the meetings policy policy 206. um I I started to see that that there were differences between what was um in policy and then what was actually taking
050place. Um uh case in point I put up on the screen then um as this document is on the table as as we enter uh the boardroom the the um uh sentence u basically the second sentence that says unless put on the agenda in advance public comment is restricted to items on the board agenda. That's that's clearly a deviation from what is taking place right now. And and so um the issue then becomes one of um how are you going to address this going forward? Um because the same thing then is if you look at policy 206 the same thing is is indicated there. So, um there's board policy there and what's happening in reality is contrary to what's in policy. So um uh anyway the other the other piece is is that and I
051know it's kind of it it it is cumbersome but we do it to preserve relationships and that is is that um folks as they come in and want to address the board um that it also speaks to that policy that that the superintendent's office needs to be called beforehand. um not uh as and again like what's going on right now, people show up and and that's it, you know, and with like I said, you want to work to preserve relationships. Um but we don't um we have no knowledge of of what the topic might be. If again, most likely then that that if it if it is on the agenda, well then we can probably speak to it. But if it's not, then it makes it hard for us as uh you as a board,
052us administratively to be able to speak uh to things um with the pertinent information that a person might need. So, it's important, I think, um if you're going to continue to operate as what's been happening, then change the policy. But if you're but if you know, then the converse is true. right now we're not following the policy and that you that you've had in in uh in place. So I I think we need to get some clarity on that and as you move forward. I do not want to um discourage folks from coming and talking. Um it would take a major education situation to inform folks that um you need to come to the superintendent before you come to speak that night because we've not ever done that before. I agree. We we're not following
053what the policy says. We really aren't. But it would take some thought process to like I said I don't want to discourage folks from coming and talking to us. I don't know if we take this policy and break it apart bit by bit or if we go back to MSBA who created this policy and say clean up your act. How many days prior to the meeting would that have to be? When is the agenda? The agenda usually is done on the Monday or Tuesday before. So a week a week. Yep. Some of this I believe is addressed in the o in letter C here in the open forum. Uh school board shall normally provide a specific period of time when per persons may address a school board on any topic sub to limitations of policy.
054But I agree with you Linda. I think it works well the way it's been done for members of the public to bring issues to the entire board instead of trying to bring them to me individually two weeks ago and it slips my mind or um I misinterpret or don't properly interpret what they said and translate that to the board. The chair always has the option at even at meeting time to um shorten or not tape or to curtail public comment if it's getting off course or misdirected. And everybody has to know that and that's also a education piece that um you're not going to get online and you're not going to start maligning people or anything like that. So like I said, it's almost chair education. Jody, once more. What I'm thinking is change that
055form. change the form because then we would be going by the policy. The policy in our um phase four when we talked about the policies, they said that in regards to this one that the board chair at the beginning of the meeting should maybe just kind of summarize, you know, even if nobody's speaking, summarize and rem remind them the they're supposed to talk to the superintendent ahead of time. So, you know, like when Mitch came with the baseball association, you know, that's something that I don't know if he probably would have even known what to do because they're always just used to coming here, but you know, it was good information kind of thing, too. So, what do you think? You want to sit down with somebody and chew this thing up and correct the
056corrections that you want to make? What do you think is when they talk about something like that with the agenda and a public forum different or open forum or however it is in here are those would those be two different things? I don't think so. It would just be when they come and sign up to speak that would be at that meeting and you almost have to understand that we couldn't necessarily act on whatever they're coming with. It also it also says in the policy the next line that no action will be taken at the meeting where it's presented. Right. What's more, Joy? I've always been under the impression that we can speak. You don't have to respond to us. Right. Right. But that's not what this policy is stating. And Doug is is correct.
057It's says one thing here and one thing there. Mhm. So that would be kind of us if we want to work with that. You want to sit down and make a little bitty committee and chew that apart, find it out or feel ready to just leave it alone cuz that's our prerogative, too. I think I would for sure agree with Jody. You take those that line off the top if that's what you want to do. uh if we're going to have a policy above that, it should actually be updated to what our policies and procedures are on that so we can't get called out on it, right? So, I mean, leaving it as it is probably shouldn't be something that we do. It's it's got to be. Yeah. It needs to be changed to reflect
058what the actual policy is. What do you think? take it under adisement and uh have the executive committee look at it and if we can revise that policy you'd be okay with executive committee doing it I think so well it has to be approved by the board like any other policy I think it's pretty it's I think it seems like it'd be pretty difficult to get this basically a superintendent's approval before the meeting but I certainly want the any speaker that comes in to stick to agenda items and of course they're already timed but if we change it the way she's saying it then they don't have to stick to the agenda items they'd be able to say whatever they wanted right this this doesn't say you must speak to the superintendent versus this says
059stick to what's on the agenda. Yep. So, so that Yeah. But then it needs to be decided. Are we allowing to people to speak off topic or do they need to stick to the agenda? Right. And we say at least need to stick to the agenda. That made a major education. Right. You're going to have to make sure make it known to the public because then like Mitch wouldn't have known to get put on the agenda, right? You know, he just came to speak with us about what they wanted to do. So, I think for a while we're going to have to deal with that. We aren't going to turn them away either. I don't think I I don't think you want to go there. you. It's public comment and you want to hear from
060the people. You don't want to say stick to the agenda cuz then you're saying it's got to be on the agenda, right? You want to hear what your people are saying. Ashley had her. You want to hear it to your face. You don't want to hear it to your back. Who's back there? Ashley. Oh, there she is. Sorry, I unfortunate. I think that's fair. Um, one thing and whatever you choose to do is totally your decision, but like Jeremiah said, when we start talking about access to information, we also we have a lot of families that speak English. We have a lot of families that speak Spanish, but we also have a lot of other languages that don't fit either of those categories that on the school level we're dealing with. How do we communicate
061with that? We have parents square thankfully, but that might be something else that if it's going to turn into, do you have to speak to what's on the agenda? Somewhere along the way, we're probably going to have to make sure all our families know what's on the agenda and understand the format of the consent agenda as well. I know like when I got hired, I came and I was all excited like somebody was going to say my name and they're like, "Consent agenda approved. Done." I was like, "Oh, like sweet. I just got my first job and I had no idea." And that might require some education as well to our families of what that structure looks like and ensuring that everybody has access in their native language. No, that was just a clarifying to
062clarify like if we you know if we move forward with this that is something we need to decide if you want people to come and speak freely then that needs to be reflected in the policy right that's all we have to do what the policy says we're doing so then we go back too ready for the executive committee to look at it I'll go Chuck then let's just kick over to the exec committee We can try to polish it off and then bring it back to the board. That work? And it's not like this is an emergency, but we got to get it done. Correct. Okay. So, we're just going to do that. I don't think we need a motion now. We're just going to work on it. All right. Executive committee will do that.
063All right. I think we're finished. You can make the concert in three minutes.