001e e e [Music] starting to the flag of the United States of America and to the rep for it stands one nation under God indivisible with liy and justice for all you need to put um attendance roll call Tanya here Tom here Jeremiah here Lisa here Lori here Linda here Chuck is excused and sunny Columbia um before we adopt the agenda I have a little thing here before we adopt the proposed agenda for the evening I have one item I would like to add I am proposing to add to the agenda item H7 which would be a closed session the meeting would be closed under Minnesota open meeting law Minnesota statute section 13.05 subdivision 3B that authorizes the school board to close a meeting for the purpose of attorney client privilege the School Board needs
002to close the meeting to discuss matters related to meet with its attorney in a confidential setting to obtain advice regarding potential imminent legal action related to an employees claim against the school district and the school district's allegations and defenses related to these individuals can I then have a motion to ex adopt the agenda as amended I'd make a motion to ad adapt the agenda Jeremiah made a motion I'll second Lori did the second any discussion any discussions all those in favor say I opposed motion carries um then we take a look at the consent agenda anybody have issues with anything on there that you want to take off talk about ask questions for then I need a motion to accept the consent agenda motion I'll second then T made a motion Lori did the second
003second any discussion any discussion all those in favor say I opposed motion carries and I believe we're going to have Jody zespa talk at us for a little bit no zesa not Bol we got talk all right good evening so um you have a pre-sale report from us as well as a resolution and that I think is probably on your agenda in the action item section but I can go through the pre-sale report if you want to bring that up on the screen and we'll talk about this so uh 1,1 125,000 of what's called certificates of participation and that is just the tool that we use to finance lease purchase types of projects so at the top of the page you'll notice that that is our estimate of the amount that we would issue um
004the resolution that you have before you does include a $1,175 th000 amount in case we don't get a premium bid and I'll show you how that looks on the financial schedules we're expecting to but if we wouldn't we still want to to be able to move forward with the financing so the purpose of the financing is the uh financing the construction of the artificial turf field and that was included in the information that you um that you sent to mde for their approval before the levy process last fall so this financing and this project has been in uh underway for a while and that was included on the levy that is now being collected for taxes payable on 25 because mde reviewed and approved that so um The Authority in that section the uh statutory
005Authority is 465.16 then we would have a call date on these certificates just like we have a call date on your bonds your outstanding bonds the next page then um references the rating process so we will go through the rating process different than your general obligation debt and the bonds that you issue these are considered annual appropriation bonds and that's required by Statute you um the statute requires that the board always have the option to annually not appropriate funds for the lease purchase we haven't had anybody do that but um you're required to have that language in so uh the interest rate on the bonds is generally on the certificates is generally a little higher the rating is generally one notch lower than your rating on your general obligation bonds you have a nice high
006rating on your general obligation bonds as at a dou A3 so we would expect the certificates to go out with a rating of a single A1 um in the middle of the page there the method of sale we will solicit competitive B bids um for the issuance of the certificates just like we do for your bonds and then there's a section there that uh describes the premium pricing which I referenced earlier and we'll talk about that when we get to the schedules we are recommending that the board adopt uh the resolution tonight including some parameters and we do that for a couple of reasons one is to provide us with flexibility on the day that we sell um this debt so generally um we take bids on the same day as your school board meeting
007so your school board meetings are on Mondays and that's when we have the most sales going on in the market we don't generally get as many biders on this type of a debt issuance because it's not General obligation debt so to make sure that we get you as many biders as possible and to make sure that we get you a rate that's competitive in the market we are recommending that um we have a parameters resolution in place so that you don't have to award the sale of the certificates if you get a rate that seems like it's too high then we can regroup and um get bids again so we are planning to take bids on April 16th which is just a little in advance of your April Schoolboard meeting and then we would have
008you ratify the award of sale at the April 24th 4th meeting so when we get the bids we would have either uh the superintendent or business manager so either Doug or Sherry along with one board member would sign off on the uh on the proposal form assuming we get a rate that's 5% or less and I think we've maybe done that one other time before but that's that's how we have this one set up so next um there will be some uh you will be providing a ground lease to the uh as part of this transaction and all of those documents will be prepared by your bond Council again and then there's a couple more regulatory pieces of information on that page page four then talks about the investment of the certificate proceeds and other
009service providers that we're working with on the debt issuance page five then goes through the schedule from here forward so the pre-sale report tonight having the board consider the resolution authorizing the sale of the certificates and including that parameter and then we will move forward with the rating process again so the due diligence call and conference with the rating agency um Distributing the official statement and then receiving the bids as I mentioned on April 16th in advance of your board meeting and having the board take action then to ratify the award of the sale at your April 21st meeting and then we would close on May 15th which should give you funds and time to get the project underway our understanding is that most of that construction will take place over the summer so the
010financing schedules are very similar to the schedules that we prepared for submission to mde last fall they're just updated now with our current estimates so again if you look at page six of the pre-sale report we're showing the power amount at 1,125 with a premium amount that we think the underwriter will pay in in excess of the Paramount that allows us to issue the uh certificates at a little bit less but still get you the money for your construction fund that you need for the construction of the turf turf Athletic Field the next page is the detailed um principal and interest schedule and again very close to what we were expecting when we put the schedule together and submitted them them to mde for your Levy process last fall and once we have the final
011results um next fall mde will uh adjust your levies to what the actual payments are so that is everything um and the other item that you have is the resolution and I can certainly stay around for approval of that later or however you want to proceed with that action item anyone want to make that motion already I'll make the motion to adopt the resolution Tom made the motion second joh second we're in syn tonight any discussion any discussion all those in favor say I I opposed motion carries thank you very much great thank you have a good rest of the evening and we'll get it you and we'll see you in April okay thank you okay then I believe we any student Representatives out there yes ma'am I'm glad you for join us tonight thank
012you um snow days was a good success we had $3,975 donated to us by local businesses so big thank you to all of them and our next big event for the student council will be the Color Run in May thank you and I have two guests Jody bble don't have enough left I'm Jody balt is it on and I'm going to read what I have to say on Tuesday February 18th I filed a bullying prohibition report form with Mr fro in his office at 2052 Street South Long pre prior to that date I printed the bullying prohibition policy summary from the school district website nowhere on this page does it state that bullying prohibition is for students only however it is in the student handbook I then proceeded to print policy 514 bullying prohibition policy
013in section two general statement of policy J States the school district will act to investigate all complaints of bullying reported to the school district and will discipline or take appropriate action against any student teacher administrator volunteer contractor or other employee of the school district who is found to have violated this policy in our discussion prior to Mr fro signing and dating the document I pointed out several sections of the policy that were appropriate to and for my complaint and the required number of days for Action today I received Mr Frog's letter indicating policy 514 and Minnesota statutes sections 121a point 031 and only apply to student to student or individual to student therefore these reasons he concluded there has been no violation of policy 514 so then I reviewed policy for 514 again and Minnesota
014statute sections 121a Point 031 and 32 and I realize that anyone staff to staff me to you any individual to any individual other than students can bully without any consequences therefore I guess I will just dig into ethical concerns covered in lpge policy 209 and I have a copy of that here and you can probably find it on the website and another point I have is I also understand that superintendent lexon has been removed from the building again was there a special and announced meeting for that thank you for your comments Jody I am going to murder this name by the way be you thank you can you say it for me loud and clear got good night all my name is mes um I'm a business owners here in L Prairie I wrote a
015few stuff down um me and my family that our commit being and my family T out out of the committee of Long Prairie voted five of you into school board you all stating that you were going to bring Daniel back into the school as a superintendent then why is he not in school why is he not allowing School the community voted you for this we wanted Daniel back as a superintendent he made the school better place for our children he's a friendly face to speak to when you see him our children miss him every time I went to school every morning I will see him talking to the parents or the students um you need to stand up for the right and listen to the staff and the community that voted you in to bring
016him back you are all are heard in Daniel and his family and his and his three children um by the way you're treating him stop putting put him back into the office where he belongs let let's quit playing games thank you for your comments we have uh Kyle and Chuck yes good evening thanks for having us out here tonight uh we're here for two reasons uh last fall we did come to the board seeking approval for a spring music trip and uh unfortunately after doing some uh Research into our situation we decided it would be best to postpone the trip until 2026 um one of the biggest issues we have is that um although I have very large numbers in banded I have over third of the high school and high school ban at this
017point and we could push 90 next fall um a very small percentage of those students really lack sufficient fundraising Monies to go on a trip you know out of those 85 we have six seniors I believe about 17 Juniors and the rest are freshmen and sophomores and um for whatever reason whether they haven't um grasped the idea of selling hogies or whatever it is we're just weren't in a real good position to gather the parents and say hey your child can go to Florida if they give us $300 a month for the next four months the next 5 months and you know that's not solid practice and what usually happens is we end up losing a lot of kids who don't go which cat creates a tremendous issue for us because uh when we go
018on music trips we actually perform and if we're missing over half the band or over half the choir it's it's a no-o and so after a bit of discussion and we talked to Mr Roode about it and he's the one that suggested that we come forward we came here seeking two requests number one is to be able to post poone the trip to 2026 which means we're going to start talking about it now we're going to start having parent meetings in probably late March so that they can prepare financially and they understand what's going on we have uh a couple of barriers you know we have many many students whose parents do not speak English we have to make sure that they're served that we have translations for them uh just so many so many
019moving parts and we just you know given the financial situation we didn't really get things going like we should have in the fall and decided this would be best practice plus the kids will all be a little older and you know taking kids that age can be a challenge we want to make sure that they're ready to go so so that leaves us with our current crop of seniors I have six seniors in high school band this year Mr lamb has 14 uh 10 10 okay so that's six uh 16 in total and they have raised monies over the years and we're expecting a senior trip and so we're here to request a one-off overnight senior trip for our seniors uh to take them on a trip where they can spend the money that they
020have raised to go on such a trip that Mr lamb and I would personally accompany them on uh this trip would take place after graduation probably around the last week of school um uh but we would still be in back back in time to take care of our our duties and whatnot we would be back we would be back it would be basically probably a Tuesday Wednesday or Wednesday Thursday trip leaning towards Tuesday Wednesday so that we can get back on Thursday and Friday and take care of our business uh and that's kind of what we're looking at and if you have any additional questions about where we're going with this I'm more than welcome to answer those at this timer Mr lamb as well how much were you sh well it wasn't really necessarily
021short uh I can I without naming student names I can give you an example like for example I have a sophomore that has raised approximately $5,000 since I started selling hogies so obviously that sophomore is not going to have any trouble paying for a trip that's going to cost about 1,500 per student uh and we can certainly allocate some of that with his permission I mean the money belongs to the school just to be clear uh uh when the students raise funds they are raising funds on their behalf to be used for the trip it's not like personal money that they can do whatever they want with however we do have a little bit of leeway to say okay you have way more money than you need you have a cousin or a sibling in
022this case this this student is not but then we have several several students that have raised very little so all of a sudden we're in a position where we're telling the parents hey it's $1,500 to go to Orlando and had we started in December with these parents then we could put them on a payment plan and suddenly they have to come up with $1,500 you know do the math per month bills usually do and at the time we were traveling in late March okay so all of a sudden they have three months to come up with 1500 and you can guess the answer that they would give well we will go fine we're just not going to go and and we are trying to avoid that we really really thought about how we can redo
023this and and start much earlier and make sure alls have an opportunity to go because the reality is some kids raise the money they work really hard some parents can afford to send their children without raising money and then there are parents that will send their children and will help pay the bill if they have enough time and that is the largest number of kids that we have in my case so that's that is the reasoning behind our behind our um Changs that that we're proping we want to give everyone a chance to be as successful as possible with being able to do this trip yeah and that you know again we we don't want to go missing half the band or half the choir it makes a lot of trouble too for us to
024be able to perform because you know we don't we go on these trips not just so they have fun but also so that we can do workshops and we usually do a workshop when we go to Disney and we do a per public performance and that's an audition performance and the other thing is if I send them a tape of 85 kids playing in band and we show up with 30 they're going to be like doesn't sound the same it's not just that they they'll call us out they've really they've they've gotten very strict in fact I have to I have to present my audition to them by the end of May the deadline is a year in advance I understand I so I just I'm glad you asked I I wanted to specify what
025we're doing there so do you have a plan like for the senior trip do you have kind of some ideas on where to go we do we've been thinking of a few different options and we've been preliminarily discussing some of them to see what seniors are most interested in um we could we could do something within the state uh such as like a Chanhassen trip we've we've looked at potentially flying out to uh Denver um those those uh flights are not crazy expensive um so we we've been looking at a couple different options um and it's and it's all based on what things can we do when we're there that would be well and it's not a very long time frame either exactly educational and and also um of Interest so details still to be
026worked out of that but those are kind of the two main Flav what we can tell you is that the trip would be would have an educational flavor for them and you know we try to make it fun and fool them into thinking that it's just fun and they're not learning anything but you know and as seniors you think well they're at the end but they've earned the money to take this trip and you know we're looking at public performances of music or um opera or musicals plus um other other opportunities to meet with artists and other things like that you know in addition to some of the usual things like a trip to possibly the mall or Valley Fair or something if we stay in the state you know as far as other cities
027we' looked at our main criteria is where can we fly that's cheap and that list is Denver um to a certain extent Nashville which would be a good trip we took in 2015 several years ago but it it's going to be probably a day trip one night and we're going to pack absolutely as many things as we can into it it's going to be a great tunnel that's what we're looking at doing because they were understandably were were were disappointed when they discuss we felt bad but to be honest it's better to do this now than if we have you know 47 seniors or 35 seniors which I might have in two years yeah so we we yeah so that's this is kind of where we're at with that so do they need a motion
028from us well that's why I was going to ask do the board take action pre or approved a band trip for the spring of or I apologize I did this so many years by myself Mr lamb and I have been traveling together a music trip the board approved a music trip for for this year so we just basically need your blessing to go 202 updating us so basically what we're asking for is approval to to plan a spring 2026 trip with the idea that you know you guys can at some point make sure or Mr I think the big best practice would be that we are communicating with Mr Roode and that he green lights to make sure we're not doing anything we're not supposed to be doing but we the two things we want
029to do is take a full music trip in the spring of 2026 band in choir and we want to take our music seniors on a overnight trip uh this year in this point 2025 correct I would say we needed motion for that I would make a motion to approve the for next year trip this year senors Jeremiah did the second any discussion any discussions all those in favor say I opposed motion carries thank you so much for your time appreciate it give us some pictures oh absolutely I will say real quick I'll we'll say real quick that next Tuesday the uh long PR greo High School band is traveling to North Dakota State University to participate in the Raging Red Band Festival there are 53 bands and five divisions over three days days the last
030time we went we were the second best over two days we were the best band of our day in our division and the second best band over the two-day Festival we were edged out by Fargo Shanley High School uh this year there are three days and we're going on Tuesday so we'll be playing it uh there is a live stream link I think they are if not we'll put we'll put up a video afterwards and then the week after that we have large group contest hosting at long PR Grey Eagle and two weeks after that Mr lamb is hosting large group choir and those will be live streamed if anybody wants to watch those festivals are those in GRE school too they're both it is our turn every three years we host for High School
031league contest we host every three years and it's our turn this year we've done it four times since I've been here so I'm sure we probably get those post on our website right the Facebook page Megan's right back there y I have link for we got it we got it it's a little bit early they get kind of buried but sometime this or sometime next week I was planning on sending Megan the links we already have the live stream link for band ready to go I just have we just have to did the choir one s's good good thank you so much next um activities report anybody have a question for Kelsey back there Kelsey I actually do have a question for you yeah how close with the grant coming through for from the NFL
032for um football coaches how close are we to finding a coach do we have any applicant um so right now I have one who's started the application process I've had a phone call with someone from out of town who's interested in it and I have a commune member who's wavering just Logistics with their so we do have a possibility that we could have somebody in place to take yep all right thank you anything else you guys have any questions about like the Junior High basketball stuff I okay perfect um have you heard anything about we're going to 1 a or 2 a or no so our classification numbers will probably come out Thursday or Friday usually come out during State wrestling tournaments so course um yeah um and then Monday I'll file the SE I
033have all the data and everything that I need so Monday I'll do that and then I think March 14th is the date where we should here back so cross okay um Mr Evenson anything for Community yet or Cent 21 or any of that how was preschool open house oh that's this week oh actually tomorrow oh it's tomorrow okay I had a week it's going FAS I know okay technology Mr gansky anybody a question for him we quiet this evening principal's reports the donuts is tomorrow or Friday right Friday 8 you guyss don't um for the day without immigrants the protest that was happening around the nation for what students did we have anybody that sat up for that or skip days for that that you know of or so we had approximately 30 students districtwide
034that called in stating that that's the reason they were gone so we did we had 30 students that participated in okay um how about have we seen an increase in um absenteeism from that population nothing substantial that we've noticed I had a conversation with J prend that day especially you can't you can look at the numbers but if you look at it as a general it was hard it's hard to distinguish one day from the other that a deep dive data I'm sure you can find with it but comparing to the rest of the month it didn't show any abnormal abnormality with the numbers have we had like any increases in like how do I want to word this um buing or anything around that or no everything there's definitely anxious people out there um
035I can say as of last Friday there's not one school in the state of Minnesota that has had visitors from I and we both at our convention conferences excuse me conventions whatever you want to call it um the last couple of weeks and that is definitely a talking point you know within our conferences within the principles so okay all right that's all I have the Inflatables came at the perfect time I know we looked like Geniuses because it was like that cold but it just it was wonderful though I would highly recommend that Top Gun Fun Inflatables they were excellent so easy to learn with the district office even enjoyed this me I heard it should be a week or longer because two days just wasn't enough anything else for our principles I've heard nothing
036but good things for snow days very good yeah I think the community I mean the community really does a great job of you know of donating and I'll tell you because there's really two I mean um Mr adala and Mr Kent they're busy with the um ice fishing along with still days but they've always you know we've been doing this for about what 20 years now and and they've created their own kind of world encapsulated so when I go out there the kids just enjoy it there's always a chce it's always a big it's great kids have a day like this that's a big deal it looked like they caught some fish too actually they everybody's looking for the big Northern musky uh no it was it was Goodbody CAU all right anything else for
037our principles hey Mr BR your turn so um at your station this evening was a revised um enrollment uh enrollment sheet I I kind of had I do this right away as soon as um we get the enrollment report in the building so it was a while ago but I um I didn't feel comfortable with my math when I was inserting it into the spreadsheet and that kind of thing and doing it doing it and I forgot one of the things that I was copying pasting and so that that turned out and I went back and I don't like this and so I went back and and uh sure enough that's what it was it was a copy and based issue on on the Excel spreadsheet so anyway um for all intent and purposes I
038think I think I mentioned you previously that we were even across the board month over month while that wasn't the case after we after we uh made the and put the actual numbers in um into the spreadsheet it show at plus five so that was a good thing when we when we talk about um when we talk about January over December or month over month so um that was a good thing it should be 96 8 there and U so again that's the that's the also the interesting part about that that the enrollment continues even year over year continues to remain steady and and you can see that by comparison when you do month over month and then year overy year so and in in some respects that's a good thing and and so but
039that also make makes you look closer at the data knowing that you should be you know that you are close but could you be that close when it was the same so that's what that's what uh triggered me to go back and look and and certainly that was that was the case so um you have your updated and and more accurate enrollment spreadsheet so again 968 kids kids in seats um for uh over the month of January so and again uh much like we were last month at this time um we we sit here in the last week of February so uh Logistics basically I'm sure the offices will be cutting another report by the end of this week or obviously next week on Monday for an update enrollment report but um what we will
040learn from that report then is is that we're about at that 50% where you where you kind of get a good idea because it's referred to as average daily membership so that number should be right at that halfway point of the year or that 50% being average and and so that'll give us a good point are a good idea of where that enrollment number will come in in June so um as as it goes then you have the reports for month over month and year over year um I also throughout the I think we did it last month I also throughout your your food service business um and how how uh things are progressing as you can see then um over last year we sit at about just under 4,300 more meals served this year
041than last year um the bulk of that coming at the on the breakfast side um but both are running positive year over or excuse me this year compared to last year at this time so that's uh that's pretty solid good news item number three uh talks about the February forecast um the legislature of course um is waiting for this as well this is the state's forecast obviously we talked about this once before when when we had the November forecast before the before the session uh started which we received in the first week of December um this is no different they get a second budget forecast for the legislature to work with which everybody in the state will be looking for um and of course that means that they typically uh they they always say a
042February forecast like we should receive it in February that typically doesn't happen it usually happens in the first week of March um this will be a big driver because more actuals will have come in particularly as it talks about the state's budget surplus that was announced in February but a significant deficit for the out years of 27 through 29 and and so um I think this will be a little bit more um I don't think the the current budget cycle will be as lucrative as what they said earlier I think that I think it was like six 00 million or something you know 15 years ago that would have been a pretty nice budget surplus but uh we've become so accustomed to billions of surplus that um I just I just don't think we're going
043to be in that position who knows I I could be wrong one of the things that I put up on the on the uh slide too was the 2.7% current rate of inflation um that is what was announced on um uh what the msba call on Friday uh where they were talking about this forecast that if you will recall the legislature last year or two years ago with the budget uh with their budget they put into the per pupil formula allowance an inflationary Factor so it could never be less than this percent um so they announced then that as they create a new budget well for us where we're looking to fund next year will it be a minimum of 2.7% on the general funding form so just I thought that was real interesting that
044oh yeah we'd all forgotten about that but here it is um 2.7 over the years pretty if it's that so uh we'll see what happens items four and five um for you just wanted to put that out for for us to look forward next month at this time we hope to have a a current year budget revision for you uh we've been talking internally like shooting for the March board meeting to bring that forward um and just to give you an idea of where things are going things are are progressing this current fiscal year you all received what we referred to as a general fund update back in um December I think which was just fund one to get an idea where we were um this will obviously bring in into account all funds so
045be looking for that and then also um on number five the capital projects we spent a little time with the buildings and grounds committee last week looking at the capital projects list it is significant you have you have a lot of things going on this summer um and kudos to you um uh for that um but we will bring I think we'll want to maybe show the buildings and grounds a little bit more of updated information before we bring that to the full board um but that'll be here um at the March board meeting as well so a lot of lot of neat projects for you that's for sure and we'll wait and see what comes on and that's all that I have very good it would be nice if we got 2.7 every year
046um I skipped over the board reports I have one report I went to officer training this week and last week very good information again and it's funny how you've been to that training more than once and it's still different every time we also did um at msba Chuck and I you went with this to to the negotiations one no that was very good information that's what I've been busy with anybody else go to anything do anything I went to officer training for clerks and got some really good information I did not attend any of those trainings but I do want to give a public shout out to the hockey team for the conference Championship and the four wrestlers going to the state tournament this weekend very good very good oh then I have one to
047Mrs seula said be sure to thank the school bus drivers because last week was Nationals appreciation day so we absolutely want to appreciate those guys for keeping our kids safe thank you thank you all right let's see what's next unfinished business we have to approve the sell pH policy anybody have some questions you like to ask the principal or something about that Madam chair members if I could just to set the table a little bit for for the for the discussion here um we we placed the msba model policy uh within the packet as as a a guide uh for the board uh in in facilitating this discussion um as you can see and and I know Lori had a question for for me today in that regard and as you can see it leaves
048uh it these spots open um and it talks in generalities and uh that kind of thing um that is done purposefully okay so what what msba did for you was create a a broad project a broad model policy so that you could work your way into uh with your local policy in into 5 24.5 okay so that's kind of when you saw that and they would talk about what what are we actually approving here yeah really it's what'll happen now is whatever the decision the board makes relative to the recommendations coming from uh Mr rud and Mr Sabula is that is that um that recommendation would be crafted in 52425 at after tonight okay so I just want to kind of set the table for that we need to have that done by March 15
049but it won't be active until next fall okay and these can be revised just like our other policies as on a yearly basis or correct as that sits today yes uh obviously I I don't mean to digress but but as we know then there was also legislation heard before various committees last week that talked about a complete ban Statewide uh that would it pass go would go into effect in 2026 so um with the 20 start of the 26 27 school year so I mean that's it so yes right now today yeah you can make those changes as as the as you de necessary I believe so accept the policy have and with the recommendations from got it Tanya makes the motion do I have a second I'll second Tom makes a second is there
050any more discussion on that I just want to add one thing we're going to be bringing to you in June most likely it'll be June our handbook policy so between now and then is you know as things we're going to be talking about it more because there's this is a topic that's got 50 right answers there and you know everybody brings up this scenario that it is and we've got I don't want us to be pegged with one thing we got to keep it broad enough because having conversation with my staff Mr what about you know we're not school from 1985 anymore we've got college classes going on we've got different concerns other than we had 40 years ago so we have to take all those things into play so we want to make it
051Raad enough that we don't get wedged into one way of thinking we can start having a little bit more broad discussion now and then you know as we get approach June maybe we tweak it here and tweak it there and we have that ability now so that would be my two guarantee you make a rule and somebody will figure out that we can change it so you know and you know hopefully we've thought of everything you know in that sense and you always worry about that we'll be honest with you okay yep may I ask a question quickly okay is cellular bullying part of that bullying process that you were talking about it is okay good okay so we have motion and a second and we discussed it any further discussion all those in favor
052say I opposed motion carries now we'll discuss the calendar for next year with the maybe changes yeah um sure I I'll I'll take that I don't I don't have a lot in light of in light of uh things that we learned last week um relative to the hbac uh project and and their work schedule um so I think as I had written uh to you why um the scheduling calendar for uh the contractors uh lines up from June 2 to August 22nd and and as such then what that would mean um without any type of of alteration to a calendar we basically have a week to get our custodial staff um in place to clean the high school uh I I don't know how realistic that is um and so uh I know administratively we
053talked uh a little bit this morning excuse me this afternoon about potentially looking at a a later start date as opposed to an earlier start date and again everything has to go well inside that proposed calendar and and obviously uh are we able to get are we all able to get parts are contractors going to be timely you know everything has to go well so um we we think what we'll probably do is examine a later start date then um Tuesday after Labor date and then and in theory then that would mean that September 2nd uh through the 5ifth would likely be a that teacher in service week and then and then start on Monday the 8th of September so we're going to develop a calendar with that in mind just to see how things
054fall um and then go from there it's it's difficult as much as we talk about some of the great things that we're doing from a project standpoint this this certainly uh will will change our comfort level would that then push back like graduation the end of school all a week or two or however it would be yeah you know you look at those things um you know and again you know I know I'm I'm starting to hear some things where's the calendar where's the calendar where's the calendar because people have those things in mind exactly so um so it would be any easier to lengthen a day now so like if we started now you'd have March April and May where you could lengthen that day this year therefore cut this year short to get
055them in year sooner we could go back to the contractors and ask them I mean if they could make that adjustment and move up um it's the other part is families and plans that they have does that does that impede plans I I mean I don't know why it would because their plans are they have to be here anyway right it should be in theory that might Impact Sports though because it's the same with graduation move that up we people aren't ready for that yeah I know I we rent places here and hold graduation parties at different venues maybe that doesn't change I I don't know but there are there are things like that have you consulted staff about this yet too you see there not yet okay not yet I think that might be
056important to do as well that's the first thing you ever do yeah yeah again this is this was new and that's why we had hoped to have some different options but certainly that that threw everything out that threw everything in it tizzy I guess we have to have 175 days yes for our school year we have to have 165 that's that's what's in the that's what's in the statute however you frame that up but we have always had 175 contractually right and there actually and then that number is sorry is exactly that number is actually 184 I think I think that's what it is for the teaching contract correct do they need to have student contct for all 175 days would it be possible just to shave the last four days off and have workshops
057or something like that those four days after M after Memorial Day to facilitate possibly the contractors coming in that week earlier to get preliminary stuff lined up so they can start rolling right away right and and if you recall we did a lot of study on that when we had that issue um relative to December 202 second December 23rd laying out there all by itself and so we had to look at uh one we learned about seniors uh because they're not held to um a minimum day requirement uh they do have minutes but that's it the rest however do with exception to kindergarten so we'd have to look at that and see how how that would factor into a short shorten year and see if we can make it um so because that was a
058big concerned when we brought December 23rd to the table I I don't know if that answers your question or not no it does basically we going call it a little Factor right yeah we have to do some ma but I think that would be something to look into just you know that way hopefully we don't shift the other next year too much yeah and I'll give the custodians some time to start doing their prep also they need I think that would be all the Elementary staff the high school staff comes over here gets this building spotless and then goes over there the end of the thing they all work over there to get that building going correct something like yeah right and that was part of our conversation I know I think that's what you
059did last year too I think so yeah all righty so you guys got your jobs cut out for you yeah he next thing on new businesses the donations there quite a list so ready Greg beram Lions Club gave $1,000 to the activity Day hillig auto center gave $200 to the activity day long prairy sanitation gave $100 to the activity date John whis Ford gave $50 the activity date Bri Fel group gave $75 to the activity CTC gave $250 to that activity Long Prairie Rotary Club gave $150 to the activity Vanguard Insurance Services gave $50 to the activity American Legion post2 gave $500 the activity date SEL no law office gave $250 to the activity day R Saloon gave $100 to activity day Hometown abstract and tile gave $100 to activity Minnesota National Bank gave $50
060to the activity Steve Neville who owns Neville Hardware in gr Eagle gave $500 the activity date Trinity Lutheran Church ladies Circle gave $100 the activity date Grey Eagle electric gave $50 the activity date Daybreak Foods gave $100 the activity date National Minnesota National Agency Incorporated gave $50 to post prom Alexandria Area USBC gave $200 to post prom American Heritage Bank gave $100 to post prom Advantage One Insurance Agency gave $50 to post prom Todd County veterinary clinic gave $30 post prompt American Legion Post 12 gave 30 $100 post prom Long Prairie plumbing and heating gave $25 post prom regel Bertram Lions Club gave $1,000 post prom Graves and associat American Family Insurance gave $100 post prom Jenkins Iron and Steel gave $200 post prompt Prairie Family Dental gave $100 post prompt Jeff Berg Financial gave
061$100 post promp National Minnesota National Bank gave a $100 post prompt long query packing gave $100 post prom Todd wadina Electric Cooperative gave $50 post prom Sela Law Office gave $200 post prompt Hometown abstract and title gave a $100 post prompt East West reality of Long Prairie gave $100 post prompt we greatly greatly appreciate all of those wonderful fantastic donations that these folks have given us thank you thank you um then we are on to approving the harmony Park agreement with the city need a mo oh I'm sorry I need a motion on the donation I got tired could you repeat those I'll make a motion motion May the second any discussion any discussion thank you for the help any discussion all those in favor say I oppose same sign motion carries thank you thank
062you now we can talk about Harmony Park um so the the harmony Park um repaving project document was or is in the packet for for your review um the buildings and grounds committee like I said that last friend day and we had quite a discussion about this document um and I I I would yield to Tom Lisa on on our conversation um and then and then we go from there with some updates to share I guess I didn't really have anything that reads pretty pretty much as it is and it's clarified it well the notes that it's holding it's just for the paving ATT and the hold hold harmless just for the portion of the contract being paid what's y he cleared it up it was in the packet SP can it's just for the
063duration of the time well the parking lot are being overl for resar yeah so one of the um one of the uh agreements that we had with the city which was the fact that you know that we would we would cover the cost of the paving and then um and then would snow would not be piled there anymore um so one of the things that the committee discussed was the fact that that that snow issue wasn't identified in this document again what Tom was saying well it isn't it isn't about that it's about the project uh and and the the agreement is about the project so I I I mentioned that with with candy Brer at the city and so what she has done is within the city's minutes from February February 12th she is
064going to place in that the city's minutes that in fact the city will not um uh a pile snow there so what we'll want to do probably from a a document storage kind of thing is maybe as soon as we get those minutes attached to this and so we've got it on file so and I think that suffices you know that they actually said yeah we're not we're not going to you know pile St there so I think we've got I think we're good to go you know on the committee um so with this agreement and I suppose I need a motion I'll make the motion Lori makes the motion second seconds any discussion any further discussion any discussion all those in favor say I I oppos same sign motion heares all right now we'll
065be able to par there you go okay then we need the flashers agreement for the 27 over there you guys talked about that again at your committee meeting got any words of wisdom hopefully they find a way to do it cheaper isn't necessarily always the best I right then I think we need are they only flashing during school hours or all the time if I if I understand and know what basically what it is is a punch button so you know yeah it'll Flash and those SCH times punch you push the button and it'll start flashing yeah right what is the expected install date for those that would be determined when the 287 project would be completed and I'm I'm not sure that they have a contractor yet either on that they do not they're
066going to be going out viid shortly or they're out for viid be March Jim might be able say one the bid liting for that to reach we need a motion for that one to approve yes I make a motion Lor's got motion on the flash re system second Tom is a second any further discussion those are good questions I didn't think about it they were going to flash all the time any further discussion any further discussions all those in favor say I I opposed motion carries just spending money the number four there Mr broke can you explain that a little bit amend title 924 policy to revert it back to the title L policy from 2020 yeah yeah uh so um one of the initial actions by the president had to deal with um and
067again it it it speaks to that under under the m VA um attachment had to had to deal with um vacating some of the um benefits under a 2024 Title 9 sex discrimination non-discrimination policy um so he repealed that and by an executive order so in order for you to function as a school district um msba is recommending that all districts take action to resend um any action that you've taken relative to an amended policy in in 2024 and replace it with the policy that um that the district had in 2020 um also if there were because there was a revision in 2022 which this District did do that will suffice so um that's uh that's what I can give you at at this particular point in time to the in talking with um Terry
068moral the the attorney at msba he basically said that the 2024 version of Title 9 Title 9 Poss is basically null and void now so you have to have something in place to address protocols around complaints that would be the 2020 version which is or with the revision of 2022 which is in your packet which policies would you given up on that pardon me which policies would we be removing that so you're taking out um you're taking out a policy that um you may have passed in 2024 it's the same it's the same model policy 522 same number it's just it it's just that anything related to what was was passed in 2024 is now gone and and and we're going back to uh to 522 that was passing in the year 2020 right so
069I understand all that I'm looking for specific policies that we would be removing them just just the one specific you're looking for specific yeah verbiage yeah I'm still not following it so so I know you want to revert it to what wasn't 2021 but from 2024 would be the one that we have implemented now right correct you assume that so we be resending that so I guess I was looking for specifics so the girls if they're playing in the it be transgender issu it is it is relative to transgender issues okay so I would need a motion to that effect I move to approve to revert back to the 2020 policy revised in 2022 I all right Tom made the motion T did the second is there any further discussion any further discussions any any
070further discussion all those in favor say I opposed same sign motion carries yeah it that just like you said all right then to review revise and approve board policy Series 300 I hope you all took a read at those I know reading policies not most interesting but there's a lot of good information in there kind of tells us how to how to act it tells this one has got to do with superintendent and principal and administration um it's a good thing that we go over these every year and we really this is a good thing that we're doing reading all of them forcing us to read them and re approve all of them it is there they're good so I believe we should have a motion to approve those and then discuss if there's anything
071you want to take out chat about I'll make a motion to approve them motion by Lori second second by Lisa any discussion any more discussion all those those in favor of accepting those policies say I I opposed motion carries thank you very much and now we are doing the addition to the agenda and for you folks listening at home when we close this meeting we will set up a new stream after that you can listen to after the Clos session reopens as of now we don't know how long that Clos session is going to last so stay tuned can you tell us what the close session is about to discuss yeah it's I read that befor uh School Board needs to close the meeting to discuss matters related to meet with its attorney in a
072confidential setting to obtain advice regarding potential imminent legal action related to an employees claim against the district and School District's allegation and defenses related to these individuals