Northfield School District Board of Education Regular Meeting 02 08 2021

001thank you I call this needing to order this is the regular meeting of the Northville Public School Board today is Monday February 8th 2021 and the time is 7 PM we are present this evening in our new school board meeting room located at Northfield Public Schools district offices formerly Longfellow School in accordance with Governor walls stay safe plan this room has been set up in accordance with the plan's social distancing guidelines in addition all those present at the meeting will be wearing face coverings for the duration of the meeting also attending tonight's board meeting via teleconference are Anita Ozzie Administrative Assistant to Dr Hillman Aaron Bailey director of Community Education Jim culsa director of building and grounds and Balmer to start Director of Finance this meeting is open to the public via live stream the

002recording of this meeting will be posted on the district website as soon as possible Dr Hillman there were a few items in the table file yes in the table file this evening we had minutes from the last clothes special clothes session and and the regular session of the school board meeting from January 25th we also had some Personnel items appointments increases decreases change in assignment the leave of ads some leaves of absences some resignations and we also had backup information for the legislative action committee and then we also have an enrollment report excellent thank you we will add to these items to the agenda forward if there are no objections all right is there a motion to approve the agenda as presented moved by Jeff is there a second by Amy all those in favor

003of approving the agenda as presented say aye opposed same sign okay agenda is a group of motion carries public comment we now have an opportunity for residents business and Property Owners parents students and employees of the Northfield Public School District to address the board to accommodate the public comment portion of our meeting we made available on the district's website the ability for the public to submit feedback to the board via email by 5 pm today all submissions that follow the district policy regarding public comment will be read Now by myself board chair we have 10 public comment submissions this year hello all I do support the idea of re-centering this school meaning Sibley by giving it a name that reflects reflects its geography and neighborhood thanks for wading into this fraught but important issue whichever

004name you choose Maple Hills Spring Creek could you please consider honoring the wapaku day translation in some way as well this is a simple way of expanding our understanding of the values and history of indigenous peoples I trust that these names May nudge our young people's awareness in ways we cannot see to do things we cannot imagine in a future time and place stay warm Sarah done it our next public comment is from Don tummerdahl School Board I applied you for choosing a new name for Sibley Elementary I asked that whichever name you choose they're all good Alternatives I think that you have it translated in wapakute to honor the indigenous people whose land we all live on thank you for your consideration our next public comment is from Julia gilberg Swanson hello I think

005both names would be wonderful referencing the Sibley's names I strong the renaming of sibling I strongly ask you to also have the name translated into apocute the name we both include English and Indigenous history with peace and gratitude Julia Ober Swanson this next one's from Dorothea hoswick School Board I hope this school board in its renaming process of Sibley school will include a translation into the wapaku day language in accordance with the land acknowledgment passed last year by the city of Northfield and Carlton and Saint old colleges it would be good if the school board honored the people whose land we are living on and whose land Naval Hill and Spring Creek belong to Dorothea notes that she is a resident of rural Northfield parent of three Northfield graduates former teacher at Northfield public schools

006and founder of Prairie Creek Community School our next is uh public comment is from Jane Reinhardt School Board here is another suggestion for a new name for Sibley school this is to recognize the wapaku day as living on this land before Europeans arrived thank you for adding this to the names to be considered our next comment is from Catherine Sandberg School Board I urge the Northfield Public School Board to adopt the name of Spring Creek School for the former Sibley school please also consider translating the new name into wabakute as part of the land acknowledgment efforts of the city thank you for your efforts to make changes to the school name out of respect for the indigenous people who lived here our next is from Margaret youngquist members of the school board I have followed

007the renaming of some of the district's school buildings with interest as has been well expressed by many community members during the process and acknowledged by the board and District words and names matter very much as we come to terms communally and individually with our nation and our state's terrible Legacy of genocide and structural racism we are coming face to face with many painful aspects of our history and how these injustices continue in present day along with renaming Sibley Elementary regardless the new name that is chosen from those being considered it will be important to have the wapakute language translation side by side with the new English name as part of the ongoing land efforts of the city I hope you will choose to include this as part of the historic action you will be taking

008tonight and selecting a beautiful name for the school one the community can be proud of and embrace thank you this next comment is from Gina Washburn school board members thank you for your thoughtful consideration to rename our Public Schools it would be even more meaningful if the board could in renaming recognizing that these buildings were built on what was guapacute land and honor this Heritage by translating the school's new name into the wapaku day language in addition to further honor this Heritage the city of northfield's Landing knowledgement statement should reside on each School's website Corrine Smith submitted the next comment School Board I am delighted that you are taking this step this is a powerful and important one for many reasons the moving away from the use of the name Sibley begins a process of

009acknowledging the wrongs that have been done to indigenous peoples of this land by we Euro colonists Midas suggests an additional stuff that the school board could take to enhance further the effort you're already making I would encourage you to consider adding the wapakute translation of the new name as part of the school's name thank you for your consideration our last comment then is from Rob Hardy dear members of the school board I'm writing today in support of Spring Creek Elementary as the new name for Sibley Elementary as a geographical feature Spring Creek Rises to the southwest of the elementary school and flows in a wide Arc around the east side of Northfield instead of designating only a single neighborhood the creek encompasses mostly most of Sibley's enrollment area which overlaps significantly with the Crete Spring

010Creek Watershed we can't know of the spring Creek's significance the wapaku day people who inhabited this land before its settlement by people of European descent but we can be sure the Creek's history runs deep it flows from the vicinity on some of northfield's newest neighbors neighborhoods and past the Bluffs and the Arboretum or northfield's earliest homesteaders staked their claims encompassing the area historically as well as geographically it connects three recreational areas Spring Creek Park Northfield golf course and the Arboretum that provide facilities for young Sports and High School athletic teams it provides important natural habitats that can connect our students to the natural world Spring Creek is a connecting and unifying feature it can be seen as a symbolism of inclusion as well as a symbol of growth growing from Small Beginnings towards its Confluence

011with the larger Cannon River and from there to Mississippi and eventually the sea inclusion connection growth and a sense of Youth and hopefulness associated with spring this is what the name Spring Creek Elementary evokes for me I hope you will find these compelling reasons to choose the name Spring Creek Elementary I look forward to hearing your decision of the second school board meeting in February so those were our public comment submissions for the evening we can move on to announcements and recognitions Dr Hillman and we have no announcements more recognitions this evening okay um do board members have any thing they would like to add anyone with anything I we can move on and to items for discussion and report and this evening is the proposed sales Dog District property Dr Hillman and director Minister

012will be presenting this thank you so Val I'll walk through the agreement to begin with and then have you make any comments sound good okay so uh as board members are aware uh we own a very small piece of land across the street from the Greenville Park Campus and I will just up on the screen here right now I will bring it up to the bigger screws that you can see what I'm talking about here so it's this is an old satellite photo from Google Images but this is the Northfield Community Education Center and this property here is where the new Greenville Park Elementary is located we own a very small sliver of land right here across the street which in a moment I'm going to ask Mr stratman to help us remember how we

013got that small piece of land I think that's something you can tell us right home yes why don't you tell us how the district got that land the maximum by 1962 the city hired a a organization out of the cities to come in and do a hot name development proposal of the city of Northfield and on there they identified all the various Publix and private organizations that probably should be considered and at the time Greenville where Greenville campus is now was a Farmland and cornfields and bean fields and so on and eventually the city owned it and in about the whole 62 the city and the school district made a deal that the city would sell that to the school district and when the Lincoln Parkway came through it doesn't go through exactly East and

014West there's a little bit of a diagonal as it goes to the north of the the Baptist Church and makes the Curve and the result there's a little wedge of out from out outlying property that's been there for for a long long time and I've been reticent to even consider selling it because it kept a uh a north-style street from going from Greenville to Lincoln Parkway and the school then could control the destiny of of that particular piece of property using a little wedge you probably heard more than you needed to know nope that's I think it's important for us to frame the history of it because I do think when people hear that we own this very small piece of property they wonder how did the district get it so I think the history

015is important so as you know we originally were approached approximately 18 months ago by a developer for a piece of property that our small piece of property is adjacent to and there were some discussions at that time but they really didn't go very far and then just this past a couple of months ago probably mid-november or so we were approached again about considering the sale of this property so after doing we've had two close sessions on this to discuss the strategy for the potential sale of the land that we're allowed to do under state law and now we're bringing it here for discussion at the board table we're not taking any action tonight I want to be very clear we're not asking anyone to vote on anything tonight but what's in the packet is the

016option agreement that has been presented to us from rebound Enterprises Mass Val Mercer to talk briefly about the appraisal process because we did have the land appraised when there was first some interest in the land we had had the land appraisal unbal just to briefly talk about that appraisal process and what the land was appraised at hmm so we did we did have a pretty appraised in October of course appraised and so we had it done at that time um it was appraised at 19 800 I believe um the offer is for twenty thousand so just slightly above the mark the market value or the priest value at that time and um yeah I think that's that's about it is there anything else you wanted me to touch on not at this point I just

017wanted to go through the appraisal process so uh the developer has offered our district twenty thousand dollars for the property just a couple of hundred more than what the appraised value is uh the option argument that has presented you has been reviewed by uh the school district's attorney so a couple things that I want to point out one is that there is an expiration date on this of December 31st 2021 and that does align with my understanding is that it aligns with the developers um option with the adjacent property so should should nothing happen by that point the district would the land would come back to the district so we would not get the dollars until both parts are really executed but just want to make sure that you understand that if if this particular

018project does not go through as Noel said um the district would of course always want to be able to have some uh control over that anything developed on that property so it would revert back to the district if this particular piece were not to go through so I want to point that out we also have shared we've had a couple of meetings with the developer Val joining me last week and we've really just expressed the pieces that we think around safety you know specific to foot traffic you know at Greenville Park Elementary and the developer has been very receptive to that you know has talked about making sure that for example you've seen on some of the um some of the potential drawings of the property trying to push the entrance if there is an

019entrance out of that apartment complex that's being that might may be proposed you know as far toward Emmaus church as possible so there's some concern about making sure that they're working with us on what kind of safety pieces would be there I will tell you that if you were to vote to sell the property we would take those dollars and we would turn right around and approach the city about a shared burden of pedestrian academic Beacon board members know that we have had several of all two of these for sure where we've worked with the city both in front of Northfield middle school and then again most recently in front of Northfield High School where we did a cost sharing arrangement with the city for a pedestrian activated Beacon to make sure that there's a

020physical visual sign for motorists when someone is using that pedestrian activated crosswalk regardless of whether it's during school hours or not so I you know I absolutely understand that we we always have concern about traffic and about safety in front of all of our school buildings I do think that the district has demonstrated over the last several years that we've taken care of some long-standing safety issues if you think about how long we worked to get that pedestrian activated Crossing at the middle school having to work with multiple jurisdictions because of course Highway 246 being a state road and then also be able to get the uh the one right in front of the high school across from uh the cemetery there we know that that's a big one because kids park in the church

021across the street and this gives them a safer way to be able to cross with pedestrian activated Beacon so the option agreement is what the option agreement is it's a legal document that would outline the sale of the property which we have used the uh legal description but in layman's terms it's that small sliver of property across Lincoln Parkway from Greenville Park Elementary so again we have enough we have a uh we have an offer on the table from a developer who rebound Enterprises who are interested in purchasing it I do want to point out that I we've had several conversations with just folks in the neighborhood as they express their opinion about how things are progressing with this and then I also want to share that if if I may that right now you

022know that the property let's be honest has no value to The District in terms of we can't do anything with it we can't put a playground on it we can't put um really we can't really do anything with it we can put some yard signs in it I suppose but it's not very wide at all and we have an operational expense uh Jim culseth our buildings and grounds director could talk about how we have to maintain that property each year and that we have to expend resources visible with physical and human to be able to take care of that so this is something where we aren't able to do anything for students education with it we're not able but we are expending resources on it so it's my job to tell you that right it's

023my job to tell you that this is a piece of property that has shouldn't say that it doesn't have value it's got a lot of value but there are limited ways that we can actually use it and that you have an offer on the table and we're expending dollars to be able to maintain it over time so uh we haven't done a land sale here and I don't know how long so this is for you to discuss tonight and and think through how you'd like to handle this offer and then at the next meeting I'd ask you to vote on it one way or the other man yes now go ahead um maybe I missed it but I wanted to make sure it was clear that not only is there an expiration date but it's

024also contingent on the city's approval I did not mention that so thank you okay yeah Val with you just for clarification the city's approval of the development not of our yeah okay so the overall of the development plan yeah okay great so we have a question opportunity for questions and comments Amy so I really liked how you talked about the safety aspect of it and since this option agreement is our chance to have some leverage in the process I think we have to put something in the option agreement a general statement about safety because Lincoln Parkway is a very fast Road and a lot of cars drive along it especially at Key times which also might be the time that the students and their families might be crossing the road so I would love to

025see uh under Section 5 miscellaneous provision um something about safety and the developer agrees to consider you know the safety of pedestrians and cars whatever while developing this property and I think that's something we've also seen a lot of letters that have come to us have been concerned about safety so I think it's really important to put it in this document yep we can certainly look into that thank you no I live about three blocks away and so I've got an interest in this I was also on the Planning Commission and all of this was being planned out when I came on a Planning Commission it was horse pasture and cow pastures and the Baptist Church wasn't there that was a call Pastor uh what I want to add is that by by selling this

026wedge of property it allows them to put a sidewalk alongside a Greenville I'm sorry Lincoln Parkway across from Greenville and without that a wedge of property they may or may not you know the city eventually would have them put in a sidewalk and probably at the school's expense and this allows the developer to put in a sidewalk allows the children then to come down a path from Greenvale Avenue uh probably on the west side of the Paulson development compulsant woods and and would join up then with that wedge of property and if the developers then put a sidewalk on there that would allow a sidewalk to extend roughly a block 300 feet long and the children then would be able to exit that sidewalk at the right across Crossing to the school where there would

027then probably be a crossing guard I expect and all the rest without the sidewalk without that the developers having that stretch of of wedge property it wouldn't be a sidewalk necessarily there probably would but it would be the responsibility of the district and this allows then the developer to take better control of that property but I think also allows the children in that area to be able to walk North and follow the sidewalk to the right Crossing to the Greenville School thanks to other questions comments yeah I was wondering on some of the I mean the property shall be sold as is without contingency so I mean we do want specific use on how they're going to use that so I mean that you know it's not like obviously they want to move forward on

028the development in whatever form it goes but it obviously to this point it's with all of the the feedback we're getting it doesn't sound you know really like a done deal to that and I'd like to we have you know we're a stakeholder in this I mean we have some you know skin in the game for an expression but you know we're not really in control of the development and I mean what we're looking at and there's a guy that's been on a school board for 11 years you know when I look at this I just hope that the the city and all of the stakeholders can get together and and make sure that this development is you know there's always it's always controversial when you're changing things but you know we want safe routes

029to school and we want safe you know in Greenville coming across around the corner you know speed limit and safe way to get across the school so and I think we can be you know with all the with this going on I mean I mean most of the conversation should be you know with the City obviously the city controls that so it's it's make sure that we're stating what our purpose is and what our intent is um you know with this agreement but also that we're not you know in control of the situation I mean we're just a stakeholder so I think we want to be you know we want to be good neighbors with the developers we want to be good neighbors of the neighbors and all and and I think that how we

030can facilitate that you know how everybody can communicate better and I mean I even think of some of these public meetings I mean I think that people need to get together and between the city and all this stuff and with the cobit things going on I mean even to say you know we can meet at the um if you needed to I don't know what I'd sure be the city related but I think there just needs to be a lot more discussion on this and it just it just seems that there's so many open things that just haven't people just really aren't that comfortable with what's going on in the whole process but I think that you know we're just we just have a part in this and I think it makes sense to sell

031the the property to the developer and make sure that um you know there's nice sidewalks and that you know those things too and I guess when I look at this I mean it was a strong real estate background but you know I just if you sold it to them and you put in here and property should be sold without contingencies and no warranties I mean you know then if you sold it to them you didn't have kind of some conditional use on there I mean if Things Fall Apart they could just turn around so if anybody else so we don't want that I mean we want to make sure if it's sold anybody that you know we're controlling should say controlling I mean we're partnering with the developers I think that's just because these are

032some Fair people we're working with and um you know people all the people in that area I mean you've been around there for a long long time so you kind of know the climate and all so I just I mean you'd have this good of ideas on that on how to just how do you get everybody together and you know negotiate that make sure this isn't just kind of a a little Half Baked thing if you don't have all the agreements in place before you're you know moving forward so I just did a lot of that obviously has to do with just you know having the city you know work that process through and we just want to be good partners and good neighbors and uh you know making sure what we're doing is just

033responsible for uh our part and what we're doing so yeah just a couple things while at the beginning it talks about the no contingencies on the property right I do want to go back to the fact that what Val said that the agreement to later on does say it's contingent upon the city's approval of so in terms of let's say that it did fall apart that the land does revert back to the district then so that would put us in a case for another because I just want to point out that there is that safety piece that this particular development does not go through that the land would come back to the district so just want to make sure that we're clear about that okay great thank you John other questions comments Corey let me

034start by saying I appreciate the district's position on this that this is a piece of property that has a cost associated with it with a very low return that said I have a number of concerns with this project including the scope of the project the purported affordability of the units as well as well a couple other things but those are issues for the city and the Planning Commission and the neighbors and the developers to figure out my chief concern has been stated by others as safety at this point though the project it's all conjecture there's nothing that is for certain nothing's been submitted to the city if we sell this piece of property we're guaranteeing that traffic will pour out on Lincoln Parkway the ultimatum right now is if we don't they're likely to go

035through Juniper to come up by Emmaus which we all know would be fireworks I live still in store from the intersection I see traffic every day I see people walking including my family my children we don't need more cars if we can avoid it I think it would be prudent for us the week to see what happens just last week the developers came out with three different designs that all included some partial use or complete use of Highland Avenue either in current model or for future use as well as I think down to Greenville Greenville as well so there are other options I'm not saying they're the best options but from the lens of the district our best option for safety is to avoid any traffic on Lincoln now if it comes two and months

036down the road and project moves forward and it's between us on land and then going out juniper I'll be the first to say yes so when but we just don't know what's happening just because the developers say it's so that they would go out Juniper it's not so there's nothing done yet so I would encourage the Lord to sit on this for a little bit longer um with no disrespect to developers I'm not saying no never I'm just saying no right now I think Corey makes an important point that you know there's um there is nothing no formal proposal to get to the city right and so I think that that is a fair point that Corey makes that you know there we have some drawings we do have the drawings right we do have

037the concepts but we as we have gone through uh a couple of years worth of construction we know that our first uh drawings look different than the last ones right so I I do think it's important to point out that there isn't even an official submission uh to the city yet and on that same point one piece I I should have mentioned earlier is that I I look at this in two different pieces right I think just like Corey just said hey there's the part about the real a real estate deal right we have this a small piece of property that is that does not really have any use use for the school district and then there's the other part about the district wanting to make sure that we do encourage you know Housing Development

038and so the key thing there is we know that there's very little rental rate point three percent in Northfield school district we also know that there are fewer than uh 35 homes for sale in the district so there's two parts right there's a part of us selling this particular piece of property and then there's a part about you know our job to try to help make sure that we are encouraging housing development in some way shape or form because we do have a crisis we just haven't there's another way to say it we have a housing crisis in this community and it's a housing crisis in a variety of different levels right so I think that in addition to this consideration I think that we need to continue to advocate for different types of housing

039within the community we are declining enrollment right now and so we know that if we don't see an increase in housing that we're going to continue to see some loss in students which we know all know how that affects our state aid and how we're able to provide for students you know within the school district so I think there's two different parts to it and Corey brought both of them up one is the real estate part the other part is about that housing component and how we can make sure that we are supporting the city you know and the development that they have so the point that there's nothing that's even been submitted yet I think is important to consider all right thank you other questions or comments no I think it's important to point

040out that the this the developers don't need this weights of property the switch of property provides I think a greater safety for the children that are watching North to Greenville School they'll walk along the path and as I said they'll come to the sidewalk and they can walk to the sidewalk to where the crossing is if if we don't provide the opportunity for the developers to buy those wedge of property uh they will use different acts actions to get to that development and uh and I don't think any of those options are as safe as the one they'll use if they had this wage property sure that I did the rest of you who are thinking about safety and thinking about well I'm thinking just what about good stewardship that we're being offered an opportunity

041here to unload a liability and an expense and there's a interest in that small piece of land that is not of very much use to us it has some value obviously um so I just wanted to make sure that I you know it was clear that I agree with the points on safety that we should um have a say in a you know a sidewalk to like no one saying um kids are going to cross you know and so we had a sidewalk if we had a a crosswalk there that would be the safest thing we could do for them and I know a lot of the neighbors are concerned about safety and I know the city is going to do their part for traffic studies and you know environmental impact so not worried about

042that um but I do think that this is a great opportunity for us to to sell a small piece of property thank you card other comments questions I I seem to recall that there was discussion about like an overpass a pedestrian overpass and that stretch of land at one point whenever the city was talking about bike trails bypass and connecting the north side of the town of the bike trails and uh the rest of the city and I think there was also a discussion of an Albert passney we were over Highway three and I don't know what what all came of that but um uh you know regardless whether they build something there or not that's a difficult Street to cross and I live in that neighborhood too and I've uh come come down that

043road and you know drive it every day and it's 20 miles an hour and I'm going 30. say that um yeah well no I mean that's that's uh so regardless of this project or whether we sell it or not it's a safety concern in the city needs to look into it and I think it's um a good idea that people are talking about that especially with the the Greenville school and the Greenville has capacity of more more students so even could be potentially more would this be good time to talk about abstaining or sure if you're if you're wanting to do that yeah um so I need to I guess say something else um as maybe some of you know my son works for Rebound Enterprises um he's a senior in the high school and

044he works with Brad Teresa as an intern uh he has no direct connection with his project he won't benefit personally from the sale nor will I um I have no connection other than to my son um and as a school board member I'd always worked in best interest to the school district now and you know I want that to be clear but to lay any concerns that you know or controversies about my intentions I'm not abstain on voting for this which just means I won't vote um but um just so there's you know the suspicion of you know I'm trying to push it through or anything for personal gain thank you on the issue but well at the time when we do vote we'll choose to to a guy just one part um so Tom

045raises a good point too about the speed on Lincoln Parkway present company excluded of course um one of the things I think is we look at that overall plan is you know that we've had some success for example by uh the Sibley School of using the dynamic speed indicator sign so a dynamic speed indicator is one that is it's powered by your you know by the Sun and then it gives you the readout of what your car is going so one of the things that will as we move forward I think regardless of this is to talk with the city about are we able to get some Dynamic speed indicators I would say probably right where the 20 mile an hour piece starts and if you came in through door number two tonight you may

046notice that we have a dynamic speed indicator just outside this building from when this building was an early childhood facility so I think in the good use of stewardship my recommendation would be is there a way to relocate that particular Dynamic speed sign but I think all this is coming together and it has highlighted the need for some other traffic control kinds of pieces on LinkedIn Barclay I want to make a comment there has been some discussion that maybe there should be an overpass on Lincoln Parkway on Linden going north that would give a better access to the school sidewalks and so on our son lives in Stillwater the school built an overpass on a street comparable to what Lyndon is or what Lincoln is and it was it was about uh six hundred thousand

047dollars to do that and they thought they were done until they find out that when they cleared the snow all the snow goes onto the street and they've replaced several windshields so it does have some side effects to it also I think the traffic the the pedestrian traffic on Linden is probably not going to increase and there is a Crossing there in a crossing guard uh if I were that crossing guard I think I'd rated my life insurance because it's right next to a curve but I think the best part would be to go put that uh what was what did you call it Dr Hillman the dynamic speed and dynamic speeding uh speed indicator yeah that would be a big help and it would slow the traffic down in a responsible way well thank

048you thank you okay you know I think we flushed out a lot of the issues one thing that sort of seems to um be as yet really we kind of tee up how much influence we really have and and I think that's that's kind of come to the Crux of of the issue in terms of what we do and and how much influence we really have with with the development against design Etc so um the intent is to move forward at our next meeting to vote on this um and determine how we want to proceed so all right thank you for the discussion okay we'll move on now to the proposed 2021-2022 operating capital and long-term facilities maintenance budget Valmer historic Director of Finance is here to do the presentation and then to um be

049here for questions um specific questions the board of board member snap is Jim culsa director of building and grounds buildings and grounds thank you so it's a little hard to believe I'm presenting my first budget for next year already but here we are so I'm going to talk through the capital and I'll take my budget um the capital and Altair found budget um as a reminder is a portion of our general fund budget but we are required to present it separately both of these funding streams have restricted fund balances so the revenue that comes in is restricted and spent only on purposes that are allowable for Capital and housing a family each have their own statutes and rules that govern them um so that is why we present it separately we are also as part

050of the ltfm um the long-term fully maintenance required to do a 10-year plan so we over the last couple of years have kind of tried to figure out the best strategy to present this information to the board uh the 10-year plan isn't actually due to mde until this coming summer the forms that they want us to fill out aren't available until summer but we have found that this putting it all together at the same time has made the most sense we also do this one first because it allows Jim and his team to get quotes and secure pricing and all those things for summer which is obviously when we do most of our projects and that has really been a great strategy for the district to save money and get um on the calendars for

051the for those projects because we know that they fill up very quickly when you have all the schools in the area doing stuff in a three-month window so um operating capital is um a combination of three different formulas so operating capital in and of itself is an enrollment based formula um it is a levy and Aid mix it also includes our lease Levy and so this is a specific allocation that we can do for leasing educational space this does also include our lease with um the Canon Valley special ed Co-op and just a note on that that will be increasing beginning July 1st as they move into their new space so that'll be about an additional ten thousand dollars per year or so from what we were current the capital Levy um is the 750

052000 voter approved Levy this Levy does expire in fiscal 23 and because of the way the Levee works that will be revenue for the 23-24 school year so that is a conversation that we'll need to have as a district about what we would like to do without moving forward that will require voter approval if we choose to ask for reauthorization or angry the long-term facility maintenance that is the new funding that started in fiscal 17. I probably can't call it new anymore it's been several years now but it replaced the health and safety and deferred maintenance formulas um and annually this program gives us probably about a million dollars more than what we were seeing with those other two programs combined um excellent way for us to make sure that we are maintaining our buildings

053properly so I think that covers all of the on that side you can go to the next one um so this is the total revenue operating capital is about 791 000 um our lease levies 353 Capital Levy is 750 and then that I'll see I found this about just shy of 1.5 million so overall we're talking about three point let's try 3.4 million dollars for both of these um funding sources together let me go to the next one so for Capital because they have different um expenditure requirements I have presented them separately Capital the least visibility and any assessments we have obviously if we're going to put the least Library Revenue in there we're matching the expenditures so all of our leases will go through here our proposal is about three hundred and ninety thousand

054dollars for next year this also includes the lease purchase for Sibley which has been ongoing for the last several years I think we did that in 2009 or 10. um so that has I think five more years on this puppy and then it also includes our Gleason shop so we purchased that but then we did a lease purchase Finance so that we're making payments for it so it wasn't a lumped them out of the plan so that is about two hundred and twelve thousand dollars we do also quote all of our technology leases to this capital budget that's about 563 um it will include the new um the new laptop piece for next year and then just a note on the 2019-20 actual expenditures um you'll see it's about 715 000. the reason that is

055high is because of our student iPad lease so when we um got the lease we we did it and it started July 1 but we um were able to get those devices in January so we got them in the middle of the school year and the accounting standards required us to recognize half a year of that lease because we had had the devices and were using them so this was an extra half a half year basically of that lease finishing out um even though the devices have been returned so it's mostly just an accounting thing um but I just wanted to call it out because it looked unusual uh the schools and programs piece is an allocation that we provide to each of the buildings and some of the specific programs like activities the music

056program so they get a dollar amount per student or a flat rate that we have kind of gone through you know over a year that they can choose for discretionary spending at their buildings and then textbooks isn't an annual thing that's going to be about 180 000 the science standards I believe are coming through on that and then we did um if you recall we talked about moving the network Administration so this funding sorcerer capital is very restrictive these that are allowable our technicians salaries and it's more technology there are no other positions in the district that we feel would even remotely qualified and so as a way to help save some of the general clinics Furniture as we've authorized three hundred thousand dollars of Technology salaries to go into this subject and then the

057Gleason property I put on there is the 2019-20 actual that was a one-time expenditure to purchase the vacant lot uh the 3.49 Acres that is adjacent to the shop that we purchased um this you have to actually drive through the prop through the vacant lot to get to the shop and so um just for Access purposes that was a good thing to do but it also gives us additional space to expand if we ever thought we needed more storage or any other things on that property um that was a 110 Trust and then the capital committee what happens with this budget is we take all of those things that I just talked about off the top um I I um I don't think what the revenue will be and then if whatever is remaining um

058within what allows us to stay within our fund balance goal which is two hundred thousand dollars for this operating front um the administrative team comes together and we pull this together all the things that they are hoping to do in their building that are over and above are exceeding what we would expect them to use their discretionary funds for and then that group prioritizes um consensus on what we're going to allocate those funds for each year and I'll talk a little bit about um what that was so this is the lcfm expenditures the um the chords on the left are actually determined by the department of Ed so we are required to book all of our expenditures in these categories and they have a manual with a description of everything that you can code to

059these so you can see both 19 20 and the 20 20 21 revised budget are pretty significant totals um in comparison to what we've done before and that's because we authorized the 1.8 million dollars to supplement our construction projects which was an exciting thing because the we got to do a lot more than um than we probably could have and we got better pricing because we already had contractors on site and so we were able to to really get quite a bit of use out of those dollars so that 1.8 million is split there's about 730 000 in 1920 and then the remainder is in 20 20 21 is their finalizing those projects so that's why those two years look a little higher than we would typically see so our proposal for 2122 is about

060993 500. I will say the biggest um the biggest line item there for plumbing is about 500 000 so we are intending to update several bathrooms at the high school and one of the things about the lcfm projects and that funding stream that we um that we noted after I did this presentation for you is there is some language in a statute that allows for some additional Revenue if you have projects over a hundred thousand dollars in um 367 for accessibility um and then I think the asbestos one three five eight and there might be one more there's three specific codes where if you have a project that's more than a hundred thousand you can give them additional Revenue and so um part of that bathroom project is going to be making sure that if

061possible they are more accessible and meet the Ada guideline that isn't possible and all of the bathrooms just because of the the spacing but we are going to look at that with um the department of edit make sure that we are maximizing the funds on this so it is possible that that 500 000 might be split between accessibility and plumbing or might be all move to accessibility will work with MD make sure we know that but we'll be maximized in that Revenue you can go to the next one so for Capital we had a pretty limited amount this year so Wi-Fi updates at the middle school um was kind of the big one this year we have our technology team has touched pretty much every other building and updated to make sure that it able

062to support all of our devices both student and staff I will be updating some computers for office staff replacing the high jump hit and then adding uh some equipment at simply for snow removal most of the High School Bridgewater in the Middle School can all share equipment due to their proximity but Sibley's just a little bit far enough way that having their own equipment is very helpful and as for ltfm like I said the high school bathrooms are going to be the big project um there's annual inspections and testing that we do every year replacing some windows at the pool um updating the air handling unit and dehumidification at Bridgewater and the middle school I believe the middle school is the auxiliary gym not the main gym correct me if I'm wrong on that the

063roof over the high school media center I'm going to have Jim talk a little bit about that we had some more conversations about that today actually and then repairing the Middle School tennis courts um and then you go to the next slide so this is the summary when you pull everything together so operating Capital we're looking at about 1.9 million dollars of Revenue um in about 1.9 for expenditures we're very close to our 200 000 goals so we typically try to get um Revenue neutral each year will be ending projecting to end with about 227 000. and then the long-term facility maintenance I'll go back one sorry is uh well just shines 1.5 million in Revenue um and just shy of a million dollars in expenditures so an ending front balance of one point we'll

064just have 1.4 million and that um so our goal for long-term facility maintenance as a reminder is about to have a minimum of six hundred thousand and this is um again we've gotten significantly more Revenue than we had in the past and our goal has always been to grow this fund balance because of the wide range of things that we can spend it on um though the Middle School roof is going to be replaced likely next year and general talk a little more in detail about that but our goal has always been to grow it to a point where we could pay outright for replacing a roof historically for the last at least 20 years anytime we've had to replace the roof we have had to bond for it which requires us to pay for

065our bond advisor and legal fees and all of the extra things that go along with that um if you recall we did the Bridgewater roof um maybe four years ago three years ago and we did an ltfn Bond so we still did a bond and paid all of the costs but they reduce our lcfm Revenue by that debt payment so it was um not an impact to the taxpayers it was still Bond but the revenue is actually coming from ltfm and not from the taxpayers which is a bonus but obviously if we can save more money by not paying for the legal fees and the bond Council and all of those things that would be ideal um and I think I would suspecting my bit of butter price from vendors if they knew they were

066getting paid out front from the district that you never know about that um so that's why you see that fund balance growing It is Well above the 600 000 but um I think the term minimum fund balance is important there um there are always going to be things that come up with maintenance we have seven different buildings that we're maintaining and there will always be something that happens so I think having that extra fund balance and you know and allows us to add 1.8 million dollars to our construction projects so that flexibility I think is going to be important in the long run and then the next slide is just the 10-year summary so again this is that requirement of the ltfm plan that we do a 10-year plan I would say everything past 2025

067has been as with any model is a guess there's a lot that can happen in 10 years but we have think about the big things that we know will happen the ongoing annual things that we have to do so that's all included here um so for 2020 and 2021 you can see that we had a deficit and again that was that intentional spun down to supplement the construction projects and for 2022 and on our goal is to to grow it in this 10-year plan we did have the Middle School roof being replaced in trunks Over a four-year period just spread out some of that cost that is not likely going to be an option because it is failing in certain areas and will need to be replaced instead of to be prepared and again it's

068going to talk a little bit more in detail about that so even these numbers will change slightly um from last Thursday when I said the presentation from today when we have a conversation about it so it is always in flux um again anytime with a 10 year it's a lot of estimates obviously but overall our goal is to grow the fund balance a reasonable amount where we can pay cash for those bigger things that would have typically been bonded and to make sure we have buildings in in great condition so Jim do you want to talk a little bit about the numbers that we got for the middle school and the high school media center in your plan for that sure thanks Val and thanks for all your work on this and then um just

069to reiterate what Val said to board members um these documents are always in flux and they are just always being changed and we're doing work all the time and things come up we had one of the condensing boilers of the Longfellow building where you're at right now that went out unexpectedly about six weeks ago so there was uh forty thousand dollars of unplanned expense there so we work as hard as we can to try and see the future um and Bell does a great job helping me align all of our budgets so when we were looking at the high school media center roof it's one of our last membrane or rubber style roofs that we have left on that building every year over the past several years we've had a lot of failures on it

070in the springtime a lot of leaks and of course we'd like to have that fixed part of my struggles with with the high school building is uh you know do I put a 30-year roof on that knowing that maybe we won't be there looking at the cost of that compared to replacing that with a lesser expense roofs and a shorter life span rough it's something that we were discussing today and one thing that's important although that roof is quite large compared to your home and mine it's very small in the school building world so I received our pricing just this morning for that project and it was well above what I had thought we were going to need for that which really kind of set me back a little bit and made us change our

071plans a little bit um so I'm talking with their Roofing Consultants from Garland um what we discussed was rolling that project into having the Middle School roof done and uh just this well about a month ago we had a roughly at the middle school over the generals and I'm sure many of you know that's a a wooden floor roof which doesn't work well with water so unfortunately we're looking at the 20-year roof which is which is what the Middle School came with which is unfortunately started failing when it was about 12 years old and it's been getting worse and worse every year uh unfortunately I don't think it's going to make it to 20 years so we're looking at about 18 years before we do that if we can do that next year um and

072again talking with our contractor um I had that kind of spread out over uh four years so we didn't have a huge impact on the budget but looking at the contractor pricing and availability um these things you know has had such an impact on construction and pricing it's it's so much more difficult to to get some good pricing and good service we just thought that it was the most prudent thing to do would be to do the Middle School growth all at one time in one summer and then include the smaller high school media center roof as a small add-on project to the contractor who gets that bid for the Middle School Rose we felt this would get the absolute best pricing for that I will get it done it's still a timely enough fashion

073which will hopefully be next summer in the meantime this year I'm expecting some leaks at the high school this spring when things start out again so what we're going to do is intentionally flood that roof with water once everything thaws out we will locate some leaks we will do some extensive repairs to buy us another year without damaging the area below the media center um I'll blow that roof rather so buying us some time there and then that will be replaced with uh about a 15-year a 10 to 15 year growth in other rubber membrane roofs which um in speaking with Val again this is this is one of the struggles I have is and and you will you will all be there if you're not already it's it's uh where we have with our

074high school so um we're always doing the best we can we're investing um a half a million dollars in some bathroom Renovations this year much needed um and we're going to get that get that roof stop repaired this year and replace next year and keep things moving at the high school in a safe and a positive direction by protecting that building envelope first and foremost and making it safe for the staff and students excellent right so I think that's uh the entire presentation so both Jim and I are available for any questions might have excellent thank you questions comments board member South come the uh 20-year rough um that's failing is that covered under warranty at all that was not you know when they when they sell those that's they um I've looked into that

075and there isn't anything that we can do with that it's beyond that time uh it has to be specified when it is built we did specify that in the new green mail that that does uh having an extended warranty on that roof and as it does the Bridgewater group that we did a couple years ago and the upcoming replacement group that the middle school will of course have that warranty as well thank you other questions comments Amy thank you both for the report about Val is very clear as always to all of these members so thank you for explaining it so well my question is that we're going to keep growing the fun balance is there any optimal number or because you know seems like it's growing a lot um and uh you know it's

0768 million the number we're looking for or is it something else no so um like I said once you get past five years it's um I would say it's pretty unlikely that we would ever grow it to eight million dollars um you know as Jim indicated we had forty thousand dollars three weeks ago that just came up out of nowhere so there are certainly going to be things that come up like that um you know we just the Middle School roof is 2.6 million dollars is the estimate um as you can see that fund balance is not going to support that even for 2023 it's at 2.4 is my estimate so um the the roofs are extremely expensive um I think we're in a pretty good place after the Middle School go gets done and

077completed um where we would have the opportunity to build that up but um there will always be things that come up and are ongoing I I would say if we're at three or four million that would be the max that I would be comfortable with um we certainly don't want to just put it in a bucket and not not be spending it on the buildings and enhancing where the students are that's obviously a priority for us but we know things like Roofing is millions of dollars in a in a one-time expenditure so we just want to make sure we're balancing those big one-time things that don't come up frequently with making sure that we have our buildings um in the best shape and supporting kids as much as possible so I want to see us

078going past three or four but like I said the expenditures five years out are pretty difficult to predict at this point does the state care how much we grow the fund balance are they watching it and asking why we're not spending it no no there is not any fund balance restrictions on this fund thank you you have any questions thank you other questions comments Corey thanks Val and Jim just kind of uh maybe a budget 101 uh explanation for those at home so obviously we're talking about FY 23 likely having some budget adjustments given our enrollment decrease and just other Financial circumstances but yeah here we're talking about increase in our budget fund can you explain how those things aren't contradictory because there's different buckets of money I heard your question completely um I'm bumped

079in and out there so are you asking about the like the 300 000 for the salaries coming out of the general fund and how that just in general people are hearing us locally and throughout the state that there are likely budget adjustments coming Cuts next year or two because of financial issues in the states and covid and so forth yet we're talking about growing the fund balance over the next 10 years from you know one million to 8 million and I get that's a ten year projection but for those who may not understand why that can grow while we're making adjustments elsewhere can you just explain how money is used differently within the district different buckets different phones yes absolutely so both the capital and the lcfm fund are restricted funds um and so they

080have statutes that specifically govern them so any Revenue we get for operating capital and any expenditures related to operating Capital go in a separate fund balance account um they're they're part of the general funds but they are restricted within that fund um and the same for the lcfm so we the the statute um particularly for operating capital is very restrictive um we could never code a teacher's salary for example to operate in capital and it's not allowable in the statute the only salaries allowable for operating Capital are the tech salaries which we're already starting to do um and that's a conversation with the least Levy and those things in the future and how we want to handle that but they are restricted by Statute really so we can only spend the funds on things that

081are written in that statute um we can't we can fix up a classroom and replace the Cabinetry and um tape the walls and replace the carpet with ltsm but we cannot pay for any of the salaries for the staff in that building or in that classroom so there are um the sun balance also grows with the outside from specifically because we do um we do a lot of our projects in-house and so we're also just cognizant of the amount of projects we can manage at one time and both managing the contractors that we bring in and managing our own staff doing projects um so there's a balance to that as well with a number of things that we're willing to take on in a given year to make sure that we're um adequately supervising and

082doing them properly um and not just trying to get a bunch of things done quickly if that makes sense but that's really the reason they're restricted funds um and the state statutes really Drive what we can and cannot do there is that what you were looking for yeah thank you Joe yeah I'd like to thank Jim and Val and their teams for just all the hard work that they do so I know it's kind of tough to to um you know keep all of that stuff up and I just think that you know looking back with K-12 and you know hopefully we get by this kova season and we get back to some degree of what is normal but I think there's also going to be Lessons Learned of how we're delivering education in K-12

083you know through distance learning and the combination thereof um you know with a 10-year maintenance plans and you know looking at the flip side of when we end up talking about the decision of possibly in high school I mean that's a flat 100 million dollars so it'd be contrasting that against you know renovating the high school that we have if we want to get to that and obviously we're more into a Cuts situation so it's it's not a good time and that will be you know substantial uh increase for the the taxpayer but I mean those are those are issues on the table but I just think and we you know we do a great job you're doing a great job with just you know and I know with roofs I was going to ask

084with Jim I mean what what is the percentage of money um increased to put a 30-year roof on as opposed to a 20-year I mean how you know to be it would be percentage-wise you think um it's it's almost double okay now we do we do pay a premium price for a good uh for a good rep and you know and just to be clear that's a warranty of 30 years it's not just a life expectancy but it is quaranteed for that long period um and at that time uh on the 30th year we can have that company come back in and basically if they sweep the rock the small pea gravel off of the roof they fix anything that is showing any signs of wear and when they do that and put new rocks

085back on it it comes with another 15-year warranty after that and of course that is not considered re-roofing that is considered patching right uh so that comes out a lot less of a cost so in essence you're you're really buying a 45-year group when you make that initial investment you know with with those repairs along the way but I can tell you um just off the top of my head I can you know we've we've probably spent thirty thousand dollar patch in the Middle School rough in the last three to four years and that's that's just I can't uh it's not what I really like to do right yeah I mean just on a case of History because I went to school in senior high for you know three years I remember walking down the

086hall and it was like he had to be a you know a running back just to get through because there were so many leaks and there were buttons and there were there were all kinds of Tails set up to collect the water so I mean you know the roofing issue is just you know going on and I think that you know you can only patch to a certain point and then you just need to put on that 10 20 year roof and go from there so I certainly appreciate your time and thanks for your reports thank you thank you Jeff other questions comments no thank you Jim and bell for your report I'm not sure when uh I'm not sure Solomon would be able to decide what the voters of this District would decide to

087do with a with the current High School but I think whatever is going to be done I think the current high school will be repurposed in some way part of all of it and I wouldn't support and encourage your judgment in the use of the roofing in Roofing repairs I trust your judgment and he'll take care of it for us now thanks Tom great thank you other questions comments um I just had one comment Val or question on the operating Capital where part of the formula is age of buildings and I know I've asked you this before and the addition of Greenville being new wasn't a significant um factor in the new calculation of our age of buildings because we have Longfellow in the high school are we at what is kind of the cap

088for age of buildings or do we still have some room there um in terms of how old that calculation goes to agent buildings um so the um they actually both operating capital and ltfm have a age of building component the ltfm one is actually prorated so if you if your average age is more than 35 then you're getting 100 percent and the calculation that I did prior to us building Greenville um I believe put us at like 33 and so we have two years where we were just and it's they literally take 33 divided by 35 so we were getting 90 of the allocation 95 of the allocation so it was very minimal um but we also um added the shop which was built in maybe 94. is that right Jim I yeah 92 I

089think it was okay um which actually helped helped our average age because we facility to that report and so I think we have been at 35 actually still we just resubmitted all of the square footage and things for MBE probably um lower two months ago and so we're waiting for that final report and calculation to come out but I'm not anticipating the thing really anything if it was it'd be a couple percent off so not not significant dollars 20 or 30 000 I think was my estimate so but I'm not concerned about it at this point I think we were going to be over 35. great thank you all right well thank you for the report and always your demonstration of financial stewardship we just appreciate your both here and Jim's work it's uh difficult

090budgets to manage because there's more need than there is dollars so thank you okay thank you thank you to our next item um for discussion policy committee recommendations there are four policies actually the first part here we've got two um for the first reading never mind and uh so we've got they're they're quite less uh they're not as meaty as the previous ones we've been working through the first one is around license status and it is really there's just some changes to make sure that we're talking about the um the appropriate professional educator license and standing uh Standards Board and then just some other pieces around general statement of of uh policy what the district is able to do if a teacher were to allow their license to lapse there's also while the board doesn't

091approve procedure and we've included the procedures for you just so that you can see what they are I don't want to be really clear in the licensure one we do start notifying staff teaching staff Whose license expires at the end of June of that year usually they start getting notified in January on January 1 of the year that your license expires you're allowed to start making the application to have it renewed so this is really something that um is the responsibility of the individual teacher and so we just want to clarify what the potential outcome is if we do if a person does not re-licensed appropriately and then a staff development just a handful of updates um just really making sure that we clarify what we're looking for with our staff development program and also

092that the district is able to require people to attend that so those are first reading policies this evening great thank you and I apologize the oversight uh policies 426 and 427 were reviewed and found no substantive changes so tonight our discussion is focused on policy 424 and 425. so any questions or comments okay so these we uh this is first reading so we will formally approve these two policies at our next Square being uh we'll move on now to covid-19 response and operations update Dr Helen yes and uh I'm really happy to share with you that we have kids back on campus and every single one of our buildings as of last week so in December I shared with you a return to campus plan which we then have executed our incident command team looked

093at that every Friday in January to make sure that the public health circumstance was still on track and we have brought back our uh Pre-K two students came back on January 19th and then last week our third through fifth grade students came back every day in person at the Elementary's on February 1st and our middle school high school and area Learning Center students returned in a hybrid model where they're on campus two days a week and they're in a home three days a week on February 2nd so we are all back I'm hearing that it's like having a first week of school again everyone is tired right because it's the first week of school and you're getting back into the routine because the distance learning routine was different than what the getting up getting ready

094getting to school all that kind of thing that is that we all know what the first week of school is like so many staff members have told me it's the this year they had two first two first weeks of school uh so then I want to just point out the virus Trend uh I've included the weekly incidents by Asian collection report from uh price County I do want to point out I've had several members of the community ask me you know I'm at the the county rate per 10 000 residents is still above 40 slightly above 40 43 last week and the learning model parameter table that Governor wall set out on July 31st you know suggests that our middle school and high school students should still be in distance learning and people who are

095saying I'm happy that the kids are back I just want to know why we're doing it this way and as I've shared with you before we reached out to the Minnesota Department of Health and asked for a consultation you are allowed to have a learning model that is in a less restrictive environment than what your data would suggest as long as you have a consultation with the Department of Health our consultation with the Department of Health happened in mid-January we pointed out the success that we have managing safety protocols uh back in the fall when students were on campus and then Rice County Public Health also backed this up in that showing that the data in the county the bulk of our cases still reside in the southern part of the county so when we

096looked at those couple of pieces together the Department of Health had no objection to Bringing students back in the hybrid model and again what we're hearing this week is people being very diligent about following the safety protocols and that's something that we're hearing nationally as well that schools have done a good job of mitigating the virus transmission at school I also want to share with you as you look at the communication portion we are returning to our in-person and hybrid communication protocol which means that we update the dashboard on the district's website daily as necessary so if there's an increase or decrease in in cases we make the update if there's nothing to change we don't change it and then we've also gone back to sending families a very simple weekly report it just simply

097says here are the number of new cases that we've had in the district in the last week here's what the Rice County the crown Rice County case rate for 10 000 is and we give people some helpful links so that is what we had settled on in November and we are bringing that particular part back um talk a little two other items just want to briefly touch on one of which is just amazing um so I reported to you on when I put this packet together on Thursday um we had had 140 of 630 staff members who had been vaccinated or were wait listed for vaccination either through a partnership with Northfield Hospital and Clinics to vaccinate our people who fall into category 1A School nurses paraprofessionals who function as a personal care assistants special

098education teachers who provide Direct Services and then we had roughly 43 people who had gone through the state's pilot program or were prepared to go through the state's pilot program some of them are still on a waitlist from that one and then just we got the we got a message about a week and a half ago that said from the state understood they said the pilot from the state is over uh please have all your staff fill out the survey and then the state will take it over from here so we pivoted and took care of that and again grateful for the state helping prioritize educators an unsurprise we went right back that week uh last week to prioritizing and using our own internal list because we were really blessed that's the only way I

099can use we got a call from Rice County Public Health middle of the week saying we have another three doses for you if you can get 33 people here on Friday done uh Aaron Bailey on the call got a wonderful surprise a call from Rice County Public Health uh saying uh Aaron we have a special line of vaccines that are only able to be given to people who work in child care centers or preschools and we are struggling to get other venues to bring their to be able to bring their people to us so we had approximately 28 people who we understand were vaccine vaccinated by going to Rice County Public Health on Friday and then late Thursday afternoon I had a call that just you know really floored me uh Northfield Hospital and Clinics

100a good partner said Matt we're going to have 250 doses for you for next Wednesday February 10th so we worked from we got it confirmed on Friday over the weekend we worked on making sure that we got information out to the 250 staff members you know next on the list those emails went out last night record keeping we're making sure that we're doing as best we can with a record keeping up with multiple programs there's been some challenges and some overlap so we had a handful of people said great but I don't want to get vaccinated twice where you've been able to include more people than we really originally thought and so I just cannot say enough about the Steve underdahl Dr Flannery uh durian and the people at Northfield Hospital and Clinics who we've

101been partnering with and working with Dr Flannery has been on several of our webinars for families and with staff who are really looking to say we want to make sure the schools the the staff at the schools in Northfield are vaccinated so uh 200 I I have to tell you I get emotional just even thinking about it because it was you know 328 days ago or 330 days ago now actually where um you know Governor walls told us we had to go home you know last spring it's about a year ago at this time if you really look back when the first cases started to hit the United States and we think of within one year we were able to create not one but multiple vaccines that are going to protect people in the near

102future we have to be very proud to live in a community that has said we're going to put our Educators to make sure these folks are vaccinated so we could safely have kids back in school I also understand that there is a strong possibility that we will have another significant event I don't know the number yet but I anticipate within the next 10 days we will have every staff member including our substitutes including our bus drivers are part of this on Wednesday and all you know some of the truth every every employee in the district who has an interest in being vaccinated I I have a strong feeling that within the next 10 days that will be hap that will happen so again that's thanks to the partnership that we've had with Northfield Hospital and

103Clinics Rice County Public Health who has just been outstanding through this whole thing so vaccination really we have to think about the last couple times I've shared with you was like I only got 10 we got 33 but I told you there was a pilot and the people were starting to ramp up the infrastructure so it is uh what I can tell you is that the people in our school district are grateful they are incredibly grateful they understand that only 10 percent of minnesotans so far have been vaccinated and in our state we're prioritizing Educators so we can safely reopen schools because we know how important it is to get our students back on campus so um that's all I'm going to say about that for now but it is truly there's the only word

104that comes to my mind is blessed that we've been blessed with this I also want to share with you that we continue our anti-racism work and you all know that we have worked with uh Equity Alliance of Minnesota and so we are having Equity Alliance in Minnesota here on campus again while they're not on campus it'll be a zoo excuse me on February 15th and all district teaching staff on a professional development day developed a three-hour professional development session in our next part of our anti-racism series um this session's focusing specifically on racism and it's focusing on things like structural institutional and interpersonal racism it's going to talk about how do those types of racism impact our students and then it's going to provide specific strategies to staff of how to disrupt racism so we

105think this is an important part in our it's a multi-series piece that we're working with the equity Alliance of Minnesota and we are also working with Equity Alliance to provide that same training called Vietnam more digested format for the community remember we held the implicit bias training for the community we had about 60 people attend that at mirfield Middle School we're working with equity realize how would they take this three-hour training and be able to condense it into something that we think community members might be willing to attend we know that we have a central role in making sure that this kind of work is done within our community so we want to make sure that we offer the training when we have it to our community as well so final pieces that we are

106working with the city of Northfield the Northfield healthy Community initiative to be able to bring together a coalition of businesses local nonprofits the colleges Rice County Northfield Hospital to look at expand this work to where we're all doing this together in the community it's around the collective impact model of Northfield promise and we know when the community of Northfield gets together and says this is the direction we're going and we all work together we know that we can really move mountains and we know that this issue of racial equity in our community is something that the school is not cannot be responsible for it's we are a part of our community it has to be an entire Community effort to make sure that we have a place that is inclusive for people to live and

107work and grow so we're proud to be a partner in that group and that is my report this evening excellent thank you questions comments board members now Amy uh Dr Hillman I just want to thank you for all of the Partnerships you've put together and I just share your enthusiasm about the vaccinations and how that's all just sort of falling into place and I think a lot of that is because of the relationships you've built over the years and your ability to bring people together and get them to work with the school district so thank you very much we're blessed to have a great community that wants to do good things for kids well said Amy thank you so pleased to hear about the vaccination program in the 250 plus um vaccine so just Thrills

108um I had a question about the equity Alliance did they set the courses is it a bundle or do we have a say on what themes or topics are going to be presented yeah so we Equity Alliance has a three-part Series in which they work with school districts to address racial Equity within their school systems and actually it even goes beyond racial Equity so the first part was we did that smaller implicit bias training to begin with and equally Alliance help us with the cultural competency training that is required of all teachers to renew their licenses not just an hour training it's required to be at least a six hour training and so those those parameters are set forth by the state equity lines then taking a look as your as you're growing um a

109mindset of racial Equity within your school system a way that you move through and step through Concepts to make sure that they're accessible to everyone regardless of where they're at in their Journey so I work with Sebastian Witherspoon who is the executive director of equity Alliance and this is the pathway that He suggests as this part of it for school districts Shakopee is another partner they have already done this part with your glowing reviews from Shakopee Schools above this portion of it so we have some input and at the same time we know that they have a very strong research base they also have a tremendous amount of experience and recommending what the appropriate next steps are to help move systems forward yeah they're excellent facilitators in the train that I went to and the

110little bit of exposure I had to the curriculum at the middle school when I was employed there so just really pleased that you're partnering with them or we are partnering with them are there other do we call them vendors are there other vendors that approach to or did you approach them so uh for about 18 months I attended every Equity presentation that I could see at both Statewide and national conferences there are several other partners that you could work with and uh it was two years ago that I I saw the equity Alliance presentation at the Minnesota Association of school administrators and they their approach I felt was really the right one to fit with Northfield they really talked about helping people start wherever you are at in your racial Equity journey and then be

111able to help people move forward so Regina Seabrook who is the woman who was the speaker that they talked about that you know we really need to call people into this work rather than calling people out and I think that that was something that really resonated with me about wanting to move everyone forward together because I I do have a fear that when we talk about these very difficult things people will sometimes tend to go and they'll they will not want to talk they will not want to be part of it because it is very difficult and I was very impressed with the way Equity Alliance um handled that and there's a lot of small group work a lot of people it's not just somebody talking at you it's uh in fact we were their

112first Zoom Based training last spring out of necessity and it was excellent I mean you the use of breakout rooms the use of making of uh talking points and and facilitated discussion questions we it was by far and it's not even close the best reviewed training that we've ever had from our staff and so it's very good so there are a number of other partners that we actually work with in a variety of different ways um but at this point this is the group that seems to have the best pathway for our school district excellent thank you other questions comments Corey yeah just a real quick comment about the return to campus plan so I think everyone here knows I have two children at Greenville School kindergartner and third grader so we got to experience

113the staggered roll back to school and it went really well so I just want to commend same Richardson his staff both my children are coming home happy they water well they're home the whole time because of the balding teachers they have my wife and I often will go meet our children at school at the end of the day and walk them home and the whole process there is handled really well so just really pleased with what we've seen and experienced and I have no doubt the rest of the buildings are doing just as well thanks Corey no you had a comment oh sorry I thought I saw you any other questions or comments okay um one thing I I did want to just highlight um or or ask about briefly it's well early into the

114year it's it's February but I know what the legislature um Governor Wells has about 58 million dollars that he's trying would redirect federal funds for some summer programming and there's house file four that is including some some funding and so um as board members through msba and C we we will probably see some communication because there's some um you know the work to leverage the um you know our influence to try to get the house file for passed as soon as they can so that school districts in and what the the dollars that we would get to do some sort of Summer programming for to address you know some of the learning loss so um recognizing that districts need to have those dollars and know what what to plan for and how how to plan

115for so we're hopeful that there will be some dollars but that they will come in a way in which the district will have ample opportunity which is probably not likely to have but I know that Dr Hillman and his staff have already been talking about some options for that even maybe redirecting some of our current cares dollars that that we know we have to to do that potentially so I know we'll hear about that in the coming weeks but just wanted to tee that up that as board members will see some some communication where legislators will be asked to act early on on those pieces just because you know what seems to be February um you know school districts need the time to plan those kinds of programs they don't just happen overnight so we'll

116hope that that's the case yeah and we've already been working on contingency plans for summer we already you know we have many summer programs that already exist and those funding streams for example through targeted Services they still uh they are still here so what we're really trying to do is look at how can we align all of the funding that we potentially could have and we are working to develop people iterations of our plan what it just where we're at right now we'll be meeting later this week to be looking at some of the potential contingencies we could have and then next week we're meeting with targeted services to try to move that portion forward to try to align all of these things and we're really looking to try to push our summer program actually

117back further in the summer to look at to have it be a run-up to the start of next school year we all know about the summer slide right we all know about how we can regress we also just know at the end of this school year we're gonna have a whole bunch of people who are tired staff parents kids they're going to be ready for a break right and so looking to potentially delay our start of summer school or or summer programming if you will to Late July even potentially early August using the bridges to kindergarten model that we've really successfully used over the years and thinking about how could we use that same mindset to really have this excellent level of preparation running up to the beginning of this school year and then there's

118so much focus on summer programming right now because we all want to knock this issue that we've seen with the pandemic and the fear that we have for our kids academics we want to knock it out of the park on one pitch forgive me with the baseball metaphors or if you want we want to get it all back with one swing that is not going to happen anybody who understands brain research knows that we are going to be working on this for some time so we're looking at what's the best series of things that we can do not just to make ourselves feel good in one summer but how can we make sure we have a plan to accelerate student learning that is something that goes beyond just the summer so our NFL the learn

119team which is made up of our instructional leadership and our principles we'll be getting together later this week to be formulating those plans along with how can we align targeted services but Julius is right um if the past is the best way to predict some of the future the hope that we could have any answer on house file 4 before June I think is the safe bet but I I joined Sheriff Richard in asking our board members and the people at home to make sure that they're advocating for quick passage of whatever the dollar amount the state is going to provide in addition to create some you cannot get that funding in June and turn around and put a quality program together excellent thank you we'll look forward to hearing more about that but you're

120right we have such a a strong framework for summer programming and the opportunity to build on that and it appears legislators are now understanding the importance of Transportation as a piece as well so so we'll be uh cautiously optimistic correct okay so we can move on now to um what I believe yes is our last item for discussion which is renaming Sibley Elementary School yeah so uh what this document provides you is the an update on the process of renaming Sibley Elementary School to bring it into compliance with policy 809. I'm not going to provide either the background you know you pass policy 809 back in October and it requires us to rename schools in the district that have that are named after a human being within one year and so when it comes to

121the remaining of Sibley School the public was invited to participate in a process uh it was they would submit names via Google form the form was made available on December 18th the final submission was January 15th we had a total of 46 submissions with 36 unique names offered um you might remember that back in November or December I shared with you the plan for doing the renaming and that involved the committee so we did have a committee that was made up of um several folks was myself principal Scott Santas includes Sibley educational assistant albrecha Peterson assembly teacher Paul barkery Molly Lloyd who's the PTO President we also had one current student and we also had a Northfield high school here who's a formulas former sibling student be part of that committee as well and what

122we did is we did initially we did something called Power voting so if you've ever it's the doc thing you know if you've ever worked we went on facilitating I use a lot of that let's do some power rewarding with dots and put as many dots as you want next to your choice so we came up with a Google form way of doing that so committee members could vote for any of the 36 names as many times as they wanted so they could vote for the same name eight times they could vote for eight different names or any combination thereof we then did the calculation on that and then moved the top eight names four and we gave it back to the community bills and you know me know I love something called the Delphi

123process and this is very similar to Adelphi process where people have multiple opportunities to Bubble to the top what are the best options so we gave the top eight choices to that committee and then we forced them to make some decisions we use a ranked Choice voting option so they got the names they had to put them in order top to bottom of their favorite preference to their least favorite preference and that generated the three names I'm bringing for your consideration Maple Hill Maple Hills and Spring Creek Elementary now I will tell you that the word Maple will sleep here and I believe eight or nine of the potential 36 names that came forward and I think when we think about these three names as was mentioned you know Spring Creek is a a presence

124within within this neighborhood and it isn't just necessarily about the soccer fields or the neighborhood to the east but it's even more than that Maple Hills is a development neighborhood just to the just down the hill from Sibley is right at the corner of Jefferson Parkway and Maple Street and then Maple Hill of course refers to the iconic sledding hill that uh is adjacent to the school so we have three excellent options for you and uh what I'm asking is where you just have a little discussion tonight Noble but then I'll bring I will bring what I think what I think is the will of the board to the best of my ability uh to at the next meeting excellent thank you thank you for the work with the committee it sounds like a really

125excellent process to bring these three names forward so uh questions discussion um members want to have on the name Amy um thank you for explaining the process it sounds like it worked well I have a couple Impressions here and then a couple of questions um first uh you know I I guess all of the names have good features and the Maple Hill seems nice because it's right on Maple Street as well and um excuse me um there's no confusion with Spring Creek Park and because there's a Park right next to school so I would think that might get confusing um I need to drink the water so yes come back in a minute okay all right thank you Amy um other questions are coming I was going to say that I'm a little terrific names

126um Spring Creek might be the easiest one to adapt to if people will start to say Sibley they could quickly change the Spring Creek but they're all they all have a great background to choose any of them would be great and I also really liked what the community was saying about honoring the Native American tradition in this area so that could be something we can discuss at another time thanks Claudia Amy you ready to I hope I don't know um so I was gonna say I think these are good options but I was actually very moved by the 10 letters that we received today and um as they were talking about honoring the history of the indigenous people and also made me think about some of the concerns that other people have had when we

127were changing the name that we were losing the history of Sibley and the opportunity to teach a history lesson and so then I had his mother thought so to me it seems like it would be great to have a historical connection to the to the wapakouche Indians and then I was thinking of the policy which I voted for back last fall and I wasn't sure how that would apply and we were pretty specific and the policy that it had to be a local feature or whatever so and I was wondering if there was any wapakute names that had been suggested and eliminated and just your thoughts about is that even a possibility and if we were to do something like that how would you see it being done I mean could we do something as

128easy as school or would be translated or is that just not something we can do with the policy yeah so I think there's a couple of things there uh you know first of all we're so grateful for people who are paying attention right to this important procedure I I would articulate we've laid out a process uh the board adopted a policy we took names that there were some there were people who in other two or three people who made a suggestion um that they did not provide a translated version but there's three where people indicated that they thought you know having some kind of translated name would be something that would be appropriate um those did not come to the top you know through the committee but I think that there are multiple ways to

129be able to address it and someday I've been remiss and not sharing at the board is I've been working with Earl Wyman so we all know Earl is the uh one of the social studies teachers at Northfield middle school he is in charge of the scope program which the scope students are presented to this group many times so in uh for three buildings for sure uh Mr Wyman and two of his former students who are high school students right now are working on a historical um Memorial if you will that will go inside uh Sibley Elementary will be inside of Longville and I should probably be right outside or we'll probably be upstairs here at longfell and then also with the impending change of the Raider mascot also something for Northfield high school and the

130intent is to be like have you ever gone to a historical place and they have the placards of you know these pieces of reading about what you learn and I think that that would be a very appropriate location to include you know some of the history of the wapakuji tribe and the area so I think that when we look at how we rename the building my recommendation will be that we follow the process that you set and I think that there are other ways that we can include and honor that history because I think that history needs to be more than just just a single name so my recommended Asia might suggestion would be that we integrate this into these historical marker if you will kinds of placards that are being developed that would be

131placed inside of the school um Maple Hill Maple Hills just gets confusing um you know it's the hills Hills hill Hills part um Spring Creek is fine I mean that's that's a decent name I mean we agreed in this process before that to be generic and that we're not going to go and name it after a group of people or we're not going to name it after um an individual and again it's fine if people want to call a building whatever after a tribe of Indians or whatever you want to call it that but there's also a history in this town one of the names that I would have thought of John North Elementary I mean there's I've been on the board for Oakland Cemetery for years and if you want to see some people

132that have for Blood Sweat and Tears into this community for Generations I mean they're buried there I mean I just I think that you know this community including saint of college and Carlton's been around forever but I mean you have uh descendants from many European countries I mean more specifically Scandinavia which I'm like a fifth generation Norwegian myself so uh I I honor um the people that have put Blood Sweat and Tears into founding this um community and regardless of where they're from and I just think that if we're going to stick to something you can call it you know whatever you want but the idea behind changing this policy was to get to something generic so I'm Gonna Roll With You Know Spring Creek Elementary and I think if people want to expand that

133to different ideas but you know this town was founded by John North and the historic part of it is that you know it's many European settlers so I mean we have to honor those people too and I think that you know again you can contribute to whatever you want on that but if you're forgetting the main thing and the main thing of the people that have been here in the last since the American experiment's been around I'm kind of missing the point so I just think Carla what you want but let's just if we're going to go generic let's just stick with generic and let's go Spring Creek Elementary and or you know avoid on what you want but that's a pretty good name so that's my my two cents thanks Jeff other questions comments

134uh Corey and then I see Tom you have a comment as well so at first blush and I saw these names just by sound I prefer Maple Hill then I started thinking more about the meaning of the names and as a matter of Illustrated you know a hill a neighborhood Spring Creek is way more inclusive to everyone who attends that school so I would be in favor of that and then I also learned that the school intends to keep its mascot named Stars so my children are both proud geckos I don't I wouldn't say they don't care that's called the Greenville Park but they care those are geckos so if we're going to retain stars from school spring Creek's Tower sounds pretty good to me so I would be in favor of them thanks Corey

135Tom um so I was thinking about it I actually like the name a lot of whate Elementary but um that checked itself um I was actually thinking of Maple Hill Elementary because Spring Creek is an area and it's boundaries that we arbitrarily decide as populations change same with Maple Hills whereas Maple Hill is the actual location of the school so I mean any of any of these names are are good and um I just wanted to point that out it's just a little differentiation to you know choose that name over than any of the other ones but uh any of the names are are good and um they tied it into the uh indigenous people whose land it is on when those European settlers came here and took it from them is important so I

136think we should in that placard or whatever make that clear thanks Tom no I didn't plan to speak but I I like the thoughts that were conveyed says Spring Creek the creek is the result of several Springs that are located in the Southeastern part of that community and I think it's representative of who attends the school it is there are probably people living in the neighborhood of those little screens that attended school and so does the name in my mind is a Spring Creek is more inclusive of the whole the neighborhood not only the hills and the Maple Hills but the whole area and I think it's more representative in my mind of who attends the school as well as not just the location but from where they come from okay well thanks for everyone's

137input um I I have a tendency to agree with those who were highlighting Spring Creek Elementary I appreciate the sort of the background that the Rob Hardy provided in public comment and I think about Bridgewater being you know Bridgewater Township and Greenbelt Greenville Township it does kind of Encompass a much larger area than than just the school so we will move forward with the decision next two weeks from now two weeks from now Monday February 22nd so thank you for the great discussion so that does conclude our items for discussion we can move on now to approval of the consent grouping and there was uh just a reminder there were a number of personnel items in the table file and uh as well as the minutes of the January 25th regular school board meeting and

138close um sessions so is there anything anyone would like to pull from the consent grouping for separate consideration okay is there a motion to approve the consent grouping moved by Jeff is there a second by Corey all those in favor of the approving the consent groupings say aye aye opposed motion carries okay we will move on now we have three items for individual action tonight one is the information was in our packet regarding the action we want to take with the renaming of Longfellow School building I will ask for a motion and a second and then we can have a discussion so is there a motion to approve the Longfellow School building be renamed Northfield school district office and area Learning Center effective immediately moved by Corey is there a second a second fight with

139Claudia okay questions or comments uh Dr Hillman um you wanted to provide just a little feedback on how we got to this point again uh working to bring uh us into compliance with policy 809 we uh this uh process mirrored the uh the same process as Sibley we launched the forums at the same time on December 18th Last submission on this one was made on December 30th we had a total of 11 submissions with really only one that met the criteria I think that there are a number of people in the community who still think this is an elementary school because they made suggestions for and and again it's been a lot of things over the years as Mr Cornell would point out so it's been a Kindergarten Center it's been an elementary school we

140of course have the area Learning Center so there was really one name that came forward we did hold the committee meeting I am recommending rather than normally we ask you to hear a name of one meeting and then approve it the next but we determined that tonight because it is the policy really dictates that buildings that are district-wide functions have a plain meaning name and so we did meet with the committee a similar committee that involved some area Learning Center folks involved some district office folks a student from the area Learning Center and we are putting forward Northfield school district office and area Learning Center some board members have had questions why not Northfield Public Schools district office less number of words frankly some of it and in addition whenever we use Northfield public schools

141and district office together there's always the age-old question for the grammarians in the room of whether it should be possessive or not so trying to make it as simple as possible the recommendation is Northfield school district office and area Learning Center we are then going to work to repopulate the web so that it's very clear when you Google this that it's where it's at we'll also provide very specific instructions that if you're going to the area Learning Center the entrance is at door six if you're coming to this Northfield school district office it's a door one so we have a real strategy of how to make sure that people know even though it's all 201 South Worcester Street that people know exactly where they're going so that is my recommendation this evening tonight and I'm

142asking you would you consider approving it okay excellent thank you so we have the background on why it is before us as a item for individual actions is we have a motion in a second are there any questions or comments Jeff yeah I uh um obviously went to school here grew up on Sam Wolf Avenue I mean I'll always call this a Longfellow building so it doesn't I mean it's just a matter I don't think half the people in town with more to go used to go to the district office but and that's just kind of a tag and I do see the theme that you wanted to work on of naming buildings about you know what their functions are um and I also wanted you to expand a little bit on trying to give

143some dignity and honor uh which you were good at and some other things that we've talked about of a little bit of historic value or something that you'll put in the hallway eventually explaining the history of what the building you know is or was yeah yeah so what we plan is and again if you've ever been to a museum or a place that's a historical marker there's usually a sequence of I call them placards I'm not sure what the appropriate term is but a series of placards that describe you know a certain historical feature or historical uh marking and in this case what we are working with Mr Wyman and the scope students on is to start back I actually have the bond referendum guide for this building was built for 249 thousand dollars in

1441948 and someone sent it to me they found it in their parents things it's very cool so there's things in there that we would include in the historical piece we would also include in the historical display I guess is what I'll call it where we will talk about what the different functions that this building has had over the years my intent is to really put it right inside the main entrance at door number one right by the service window so if I'm someone who's coming into the district offices that I have a chance to see we could certainly replicate it uh down in the hallway here so people attending board meetings could see it as well there's no reason we couldn't put it at both entrances but to describe it for some time this building

145had was mothballed right and all for there was a period of time where this building had no no students it was the term would be a moth fault so giving it the history of this of its pieces in elementary school for a long time for the time that it was shuttered for a period of time when the district was lower on enrollment it's a resurgence as a place for the area Learning Center it was also a Kindergarten Center all kindergartners in the district came here for a period of time and then most recently the room that we're sitting in was our Early Adventures program right it was the early Ventures program so to discuss you know what the history of the building was what the different functions of it were over the years and again

146we think honoring that story is important yes just you know I was gonna say I mean it looks great with the new windows and I think a couple of bullet points with this this place I mean that obviously just doing some you know development on it but um I mean this place I mean this is really built this is really a solid building and uh I mean I think two is even one of the more efficient buildings that you have in the district so um you know good move coming up here changing and it's just uh it's a Timeless building so grateful for them I just I think it really speaks to the to the stewardship of our of our district that we were able to repurpose this and it's just really an amazing amazing

147space for our administrators and our teams to be to be working so other questions or comments on the motion all right sweet oh I'm sorry Amy I just thought of it and it's it's um remember the other motion but as you're talking about the history of this building I realized that the building might have future lives doing something else and what it's doing now and what happens to the name of it at that point well that's for someone in the future to decide I'm not going to worry about that one today but joking aside my sense would be that if the building were to take on some kind of different role then we'd have to make sure that it was in alignment with policy 809 and so the future board the future Administration will walk

148us through that piece yes I think the policy would dictate that okay so we have a motion and a second all those in favor say aye aye opposed same sign motion carries okay um our next item for individual action um the information um regarding the legislative action committee was in the table file but it was um similar the uh proposal that we presented at our last board meeting and then the updated committee assignments um are as part of that um information that was in the table file as well so is there a motion to approve the formation of the legislative action committee at a point Corey Butler Claudia Gonzalez George and chair Pritchard to serve on this Committee in 2021 as presented at the January 25th 2021 board meeting so moved moved by Tom is

149there a second second by Amy any questions or comments we have a motion in a second all of those in favor say aye aye oppose same sign motion carries so we'll look now to a motion of our last item for individual action which is the approval of the policies that we reviewed as first reading at our January 25th board meeting so is there a motion to approve policies one zero three four one seven four two zero and 422 as presented at the January 25 2021 board meeting moved by Noel is there a second second by Court questions comments uh there were some questions on a couple of the policies but as you can see those adjustments were made okay so we have a motion in a second no questions or comments all those in favor

150say aye aye opposed same sign well carries okay that takes care of our items for individual action we have as part of your table file the enrollment report for February 2021 Dr Herman yeah so you'll see that we've again provided this report monthly and you will see that our grand total for February 1st was slightly down to 4024 and when we pull out and look just only at our full-time students that's excluding early childhood and part-time independent studying ALC we are at 38.63 that's it um that Portage numbers is I believe that the last meeting was 106 students who returned to campus from Portage so those numbers are reflected here um does anyone have any questions on the enrollment report okay our next item for information is Building open houses yes I'm thrilled to to

151paint a vision of Hope moving forward so we all know that our being here in this place uh is one of the last parts of our construction projects that were approved generously approved over 60 percent of the pull-up approve those projects 41 million dollars worth of them in 2018 uh I wish Jim culseth was still on the call so we could give him his appropriate respect for all of the amazing work that he has done and of course our awesome uh Director of Finance Val merdistor who really helped Shepherd all of these things from beginning to end and you think about Aaron Bailey's building was affected Scott sanis's Building was affected Nancy Antoine's building principles played a key role in this and so we are coming to the end we've we are now using all

152of these spaces and normally we would like to celebrate right we would have had big open houses and we've had the whole Community come through but alas the pandemic has disrupted that but that does not mean we still can't do that so we are planning to hold open houses on Thursday September 23rd from 4 PM to 7 pm at all the areas where there were Constructors so at Greenvale park at the Northfield Community Ed Center at Sibley Elementary at Bridgewater in the district offices so when we're looking to the Future it's an opportunity to kind of have a ribbon cutting and then also to potentially bring people through and see these wonderful new facilities so mark your calendars for September 23rd excellent thank you so any questions on that item regarding the building open house

153okay um we can move on now to Future meetings um our next meeting is Monday February 22nd um at 7 pm just prior to that at 6 PM we will have a special close meeting a conference room 105 at the Northfield school district office then again in March on Monday March 8th at 7 pm uh regular school board meeting and then just doesn't know we do only have one meeting in March due to The District spring break so after March 8th we will move into April for our school board meeting so we are just really fortunate to be in this amazing beautiful new space we have for our board meeting and that we are able to accommodate social distancing while we're here so um all meetings going forward will be will be held here so

154with that I asked for a motion to adjourn moved by Noel is there a second second by Jeff all those in favor say aye aye opposed motion carries we are adjourned sure [Music]