001please rise and join us in the pledge to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all all right let the roll call show that ER minks is absent and Don Verdo is actually on her way will be um coming in shortly um and next we have um our student showcase FFA all right come on out welcome face this way this way well I think we have options if you want to just kind of get right up I you you're kind of talking to the board but also know that you have some audience members in the back too so you probably want to acknowledge know that you're talking to the board but certainly acknowledge the folks that
002are in the back too so yeah maybe kind of this direction is yeah I think that would be good okay support okay hello everyone we are representatives from the Princeton FFA to give a little presentation today I am Bella whitward I am our president my name is Fen starbu and I'm Nicole vice president I'm Morgan Maro and I am our chapter sentinol Chloe m Outreach I'm Ryan ha I'm the secretary and we're just going to tell you a little bit about our FFA so first things first in our chapter we make sure to set a bunch of goals at the beginning of the year we use smart goals so we know that our goals are achievable and we have specific things we're working towards and we usually set those as an officer team at an
003officer Retreat during the summer we just listed a couple of them up on here those really focus around like member engagement and making sure feels included and is participating so yeah those are some of our big things we're working towards this year um for me one of the things that we do for member recruitment would be our fall kickoff event which is the first event that we do in um the school year and it just kind of gets everybody to know each so that way we know each other and makes perspective members really ask questions and you know get thinking about FFA we have over 50 members enrolled this year which is kind of why we do the recruitment because our numbers are up from last year and this year we went to National FFA
004convention we do go every year and we got to receive our national two star chapter award um this just really showcased all of the hard work that we have put in throughout the year and how our you know we kind of repo ISO type thing we got this this amazing award and it everything paid off um we got to talk with members from all 50 states and see how they run their chapters and the different events that we do that that they do and then they got to see what we do also we stopped at Baro Farms on our way to our national Convention and it was really cool to see the Modern Age of Agriculture there I was Indiana was Indiana yes it's in Indianapolis yeah how was that it was a lot of
005fun lot all right cool um something else we really really focus on in our chapter is egg education and making sure we're spreading agriculture to everyone in our district one of the big things we do for that is we go to the middle school every winter springish and talk with every single eighth grader about different agricultural paths they can take at the high school including like classes they can take but also what we do in B so this year we did that in February and we talked about forestry and horiculture and egg mechanics and livestock and then we also touched on the fact classes we have at the high school and it's really cool to see all of those kids little eighth graders that are learning like what classes they can take in high school
006and what all of these opportunities are open their eyes to those different options they have and it's just really good to spread that similarly we do an egg Awareness Day for second graders at the elementary school that hasn't happened yet but it's is coming up on May 13th and we do that every year and it's something we do where we expose younger children to like egg careers that they can have in different paths they can take there so we talk about like planting plants that they get to take home so they can see this plant grow or safety where we do a demonstration with hot dogs and a lawn mower to teach them safety things and about tractors and animals and all these different things to kind of just spark that interest in agriculture for
007them you show them how they can burn themselves or fingers off or what do you use the hot dogs for um for like lawnmowers we show them what'll happen if you get a finger in that blade Ben usually drives the lawn more yeah great along with some of those we do cdes that stands for career development events um um they're just basically competitive events designed to help students apply classroom knowledge and develop skills related to various AG culture careers um the next slide will show some more about that but um there's some like yes there's some pictures of us practicing um we have Community experts come in and talk to us and like teach us more and so we can like up our knowledge in a way um yeah so that's just kind of us
008practicing and the next slide shows some of our teams that are going to state so I compete in Floral and general livestock and general livestock is where you like judge um like a variety of species based on how they look and you kind of just like grade them on a scale like one to four one being the best type thing and then um floral um we do a practicum where we like take a test along with making an arrangement and the judge will score that next we have fish and wildlife and in fish and wildlife they do ID and a test and small engines and for small engines what we do is we basically have an engine you identif I parts tools and do a written test on that and then use a mechanics um
009we just do that but instead it's for sprayers cultivators all the general farm machinery welding stuff like that that we don't cover in small engines horse evaluation is um just like basically what it says horse evaluating um they judge the horse and then they take a written test along with that forestry and then in forestry we focus on like a variety of different things for forestry and wood products so measuring how much wood is in a tree that you can use or identifying woods and leaves and stuff like that uh in fepade we're really big about building connections along with building community and we really enjoy building those connections at our school um one thing that we do is we just did it two weeks ago is our Mental Health Week breakfast where we make
010a big pancake breakfast and invite the entire student body and all the staff to come eat breakfast before school so that way you know you can get a good breakfast before you go to school and learn um and it just really makes this sense of community and so that way you know you're not alone and we also had a poster this year at the front of the room that we encouraged everybody to sign that was two things you were grateful for and one thing you're proud of yourself for and then also in February during National FFA week we celebrate um kind of with the whole school we invite people to activities um we do a scavenger hunt and Bingo and a breakfast along with serving ice cream for teachers after school one of the days
011it's just a really great way to celebrate FFA um so a couple Community Building highlights we do throughout the years is we do the football concessions at the football games so I'm sure most of you have been to one of the football games but we run the FFA stand and just uh provide food drinks and beverages to customers um it's a really great opportunity because then we get in the community we get to Showcase FFA and we get to practice skills like public speaking and communication stuff like that another one we do is we do the omelet breakfast and that's basically um one of the Sunday mornings we do a community service helping the sons of the Legion make a breakfast for the community members um which includes omelets obviously because of the name but
012and then um we do donkey basketball so that start started up again this year we had four teams with three different sponsorships um and that was a really great event to bring the community together also and just provide um opportunities to Showcase FFA and all of you know what FFA kind of does so then some pictures from Community Building um so a few of the pictures up there are from the omelet breakfast and a couple are from Donkey basketball and and um one is from the football concessions and these all help strengthen the FFA relations with the community um we do do some community service do you want to talk about money yeah so we have a crop and money Drive in the fall um kind of was October October yeah over me mea break
013when and then um so on the Wednesday Tuesday okay so the Tuesday we would go to the businesses around town and try to collect donations for Camp courage and then on the Thursday or Friday we would meet at a farm and we go to the farmers in the surrounding area of Princeton and try to get um either donations through cash or it's like corn or soybeans because that's kind of the that time of year we try to catch them when they're combining if they're not home and to just try and get donations for Camp courage and we've um the past few years I think we've raised somewhere around 15 20 $2,000 is Camp courage Camp courage so Camp courage basically Camp courage basically is a camp for special needs adults where they can go they
014can be their own personality for a week at a time and they don't you know have they can be on a retreat so what we do is we help raise money to help support that camp every year and we Princeton FFA has done it for over 75 years um along with some of those things we also do food shop donations um we do a lot of fundraisers to like facilitate facilitate those funds there we go um during FAA week we hosted um you know donkey basketball along with donkey basketball we did a kiss the donkey and where students would or students and Community would like vote with money and choose which teacher they'd want to kiss the donkey and the one with the most money in it had to kiss the donkey so this year
015Mr Baxter had to kiss the donkey and Ione almost like passing by the sign during lunch and they're like a real donkey like yeah real donys and then we also do ice cream sales along with that um Community again we do a kitty Barn at the county fair and in this setting it's a lot of community you got a lot of fairgoers and a lot of people we set up um activities and games Hands-On learning experiences for all ages to learn just to kind of like where their food comes from so farm table and somewhat about us and we also sell little drinks and stuff there as way like raise money raise money and to scholarships scholarships yes um had Supply Drive do you want talk about that all right so the the pet drive
016we um have a we put it out there that we're collecting kind of um toys food anything that kind of involves a pet that we will later then donate to the I guess that does say try counting Humane Society so then we will just donate it to a an animal shelter or kind of anything that they would need for any animals and so we try to involve that with either just our FFA and also kind of the whole school if they if they want to get involved and just kind of another little fundraiser to help the community our College and Career field trip was just a couple weeks ago um uh the college and career field trip it starts getting our members thinking about their post-secondary life so we'll go and tour businesses along with
017a college this year we went to Len Bush roses first which was really cool to see the different processes and different jobs that you can have there you know it's not all just growing the flowers you know watering the flowers you know there's different things like um office jobs and you know planting them and sorting them packaging and it was cool to see how the Tulips were grown as they were they used Hydroponics where they would just put water on them and you know it was cool and then we toured an NOA Tech where you got to see everything from a manufacturing um area in there to automotives to nursing and it it was really cool to see our members engaged in what they were interested in and learning about a place that they can
018go to learn more about it um and then we went to Ziggler cat in Bloomington I believe and we got to see the different machines how they rebuild them and um sorry and how they rebuild them and you know their rental business that they have there their marketing team and their accounting uh to take care of all the funds so FFA members um we have a lot of pride in our FFA chapter um some of the things we're proud about is because we Foster a supportive FFA Community where all member all students of the school are included if they want to join FFA they can they don't have to live on a farm we kind of try to Foster that atmosphere of just you can come here and learn if you want um another thing
019is we have high membership we have over 50 members this year as previously stated um and we have a really strong officer team now this is some of our officers um this isn't our whole officer team but overall we have a really strong officer program that helps Foster leadership we also have positive relations with the community and we have a record number of teams advancing to State this year um so congratulations to all of us um for going to State we offer great community service and we are one of the top 20 chapters in Minnesota for the past 20 years so we've got a lot to be thankful for essentially feel like I want to that's pretty amazing top 20 in the state every year that's pretty incredible with 350 some school districts in our
020state um so to wrap this up we have a couple of events coming up in the future for one we have our regional banquet which is on April 15th which is where we get together with a bunch of other chapters from our area and just go over everyone's accomplishments from the year um and there we also get region officers just like we have officers at our school and Morgan will actually be a region officer this year which is very exciting so she will get to learn what office she has um we also have our State Convention coming up from April 27th to the 29th where all of those amazing teams will be competing and then at that convention we also do a lot of like what are they called Workshop workshops where we get together
021with other chapters from across the state and listen to speakers and learn all these things and that's how we improve is that at the U ofm again like at Williams Arena yes we also will be doing an environmental cleanup day around the school on May 5th we do this every spring to clean up any garbage debris that may have come we do it in the spring so we can do it after the snow melts so we'll be doing that um and then we also have that safety day for the second graders that we already talked about coming up on May 13th and then finally we have our chapter banquet for Princeton on May 20th and all of our Schoolboard members are invited to that if you would like to come we give out Awards to
022different members who have earned them and then we also do our passing of Officer positions and it's a really cool way to recognize everyone any questions yeah I have a question like out of all you five up there um are any of you um I guess thinking that you might go into a field After High School that is something that you've learned in FFA yes so I'm a senior this year and I'm going to major in mechanical engineering but for my career I want to basically make robots that work in egg autonomously and make those processes more sustainable so that's what I'm interested in um I'm a junior so I'm not completely thinking about that stuff yet it's still a little bit we but I think I want to go agricultural mechanics and work on
023tractors um I'm again a junior and I was thinking something in Ager business or something in horiculture so like flowers and just like the growing and the business side of Agriculture um I'm also a junior so I'm also not really thinking about that yet but I do have some plans that I'm thinking about um so I'm a senior and and I've the end goal is to always kind of keep running the family farm and but I I've kind of want kind of like what Spen said I've wanted to be a agricultural mechanic and I knew that even kind of go even before going to high school but um through FFA it helped me learn a lot more colleges that have opened up like the one in rid Ridgewater and Wilmer is probably the one that
024I would go to and I went through that or I learned about that school in the college and career day so it is applicable to all all of our lives in the future it's pretty cool any other anything else you guys should be really proud of all the things that you guys do like a lot of amazing you guys are busy we are well yeah you're all involved in a bunch of other things too right so I know you're affinity for robots right you're you're on the robotics team I am right and just competed or competing at the state and National level there as well you can do a ton of other things and still be involved with f and that's the beautiful thing about it you don't just have to be the farmer who's
025going to be a farmer their whole lives some people are but you can also be interested in other things and still be involved in FFA it's wonderful awesome thank she's okay yeah I don't know well I think I think it is important to acknowledge her for sure I mean nationally recognized right statewise all the time so we have one of the best of the best we really do without her great job and we won't be offended if you'll leave um Bella is also um right now number one in her class so they'll probably get to hear her speak at graduation too wow show oh my goodness that's only a couple months away I know we'll be seeing you on the stage then all right uh item five our is our next item citizen comments and
026we have no one signed up here so we'll move on to board member committee reports and let's start with that community community engagement meeting uh that was it actually okay um Community task force meeting and then had copy with Ben okay Melissa me um so I went to the e8th grade career fair and K Safari which were both super awesome events it's really fun to see but the career for how actually engaged the eighth graders were they were able to get this is my first year showing up and attending but they were able to get quite a few groups of like um different like just different careers right but they were all actually like looked engaged in listening and with eighth graders that can be that can be challenging so that was impressive and then
027the K Safari was super fun as always it's always a good time to see the little belittles coming in um I also had Wellness committee the task force committee the community Ed advisory which if you have not checked out our community ed book lately it is we have so much programming and it's such an amazing like just there's so many options it's so good and we also have and I didn't write down the days but there are movies that I ask J question from Jan can I ask you to tell us what the the is the anxiety tell us about the community movies that were coming up so every Monday in April um our creative um toolkit so CCT films inks will be on April 7th on the 14th it will be like which is
028on social media on the 21st it's called upstanders and um J about bullying and how to speak out against that and on the 28th it is race to be human yeah so they are all the all the information is in the um the community ed book that we just got but they look they're free they look like they could be really beneficial to I think it's third grish and up is what their a for so tell everybody you know and then we just had public engagement um I also had the opportunity to attend the community task force um we can't forget about Bast the greatest day on Earth um BL your kids inir forgot about that I was a b last stupid um I yes and so I have to so this was the first
029year that they did two ticket like it was a ticketed event and there was not a seat to be had like I heard there was not a ticket left wow so um my husband was glad about that um because he gladly gave it to a grandma how nice and yes so selfless yes he's yes selfless um and then also public engagement and then got to join the tiger connections meeting the oh right um I attended the community task force meeting too last Tuesday and um it's exciting to see this kind of coming to a culmination um because we've been working long and hard on this and um community members have been hanging in with us and um it's just it's good it's been a really good process um and then I had agenda planning uh
030last week also and then public engagement before this one can I to add one more thing I was supposed to give an update from the PTO basically just well the PTO isn't the one raising the money but we are doing the money with the they're starting to officially started to raise money for the playground for The Ada friendly playground and they have a website which I can send out again if anybody needs it um but they're also doing all kinds of different fundraising things so keepi and I'm assuming that was the fundraiser that was on our consent agenda for playround yep yeah yep so we should be seeing just tons of money coming through for that now maybe all right uh student council report yeah um so I've been talking about this bully video for
031a few meetings now and they finally got it all edited and it was sent out today um so few students got together and made a video about why it's not okay to bully and how to prevent that and stand up background so here it is two minutes long so yeah maybe e e e so yeah Special thanks to those students they did a really good job of that um all of everyone who was there at high school today got to watch that and did like a little um assignment I believe on it um so yeah that was really cool very neat uh another thing applications for my position got sent out and to the current 10th and 11th graders to the whole school this year so to see the the person who is interested does
032not have to be in student council um that way we can kind of broaden our views with this um I know of one person who asked um me to write her a letter of recommendation and I think she' be a great addition so I'm excited to see how that works out um so thank you to Melissa and Don for working with me on that and student council um today I gave I got the opportunity to give a tour to princ at high school of a former foreign exchange student so she was came here 21 years ago and did a year with us and she wanted to come back to see what's changed and got to say hi to Mr Mo um who was in her graduating class when she came um Miss e Miss senson
033and who else I think there's one other person that she was able to say hi so it was kind of cool got the pleasure of meeting with her uh students in health and career exploration has a few things they got to visit with two medical students recently to share experience but also have some Hands-On they also got to see a demonstration of a I'm pronounce this wrong so bear with me laparoscopic surgery in basic terms showing how a gallbladder can be removed um so that was cool they got to go to our hospital here in town and then eighth graders obviously that was mentioned a few times and then last week at the intermediate school they were able to have walking tacos with some of the um meat that we get from our farm to
034table School Initiative Program so that was kind of cool uh shout out to our robotics Payton Anderson and all roberu placed second in the US Open robotics Championship programming paloa it's a lot of words in Iowa so they were in Iowa for a few days representing Princeton um so they did really really well and then another date to put on your calendar is April 11th is the trium Showcase so it's a fundraiser you'll see some coral and instrumental groups uh you can come and watch it'll be exciting and then solo Ensemble for 7 a is this Thursday so we have choir and band kids going to represent Princeton and performing their best and they get cried and it's an educational experience but also cool because our music program is fairly strong so it's cool to
035see how be place and then Sports things that are all home because shout out to sports we have tennis this Thursday softball next Monday baseball and boys lacrosse next Thursday adapted bowling April 15th and the girls lacrosse April 17th and boy and girls golf isn't until May so but if you want to go watch uh and support our schools programs but that's all I have thanks for listening awesome thank you Ellie thank you superintendent report well I'd like to maybe uh give a little bit of my time to Don if she had anything that she wanted to share because I know that she was just put the group down at Nationals for robotics so is there any reports you wanted to share before I take my turn oh yeah so I had agenda uh Community
036task force and then we had four teams competing at the high school level um three at the middle school and I think there's some IQ um down at Council BL what's interesting is is this is nationals like the us but um it's really growing and there was probably about 10 or 11 teams from outside the country from China Japan Canada um Saudi Arabia are just some of them um so it's becoming a big more International Event um so the teams did well down there and then um on Saturday we raced back because it was the state archery tournament there and then we had a fourth grader take overall I saw that and so bston did well again at archery or state so there's kids heading off to Utah the end of April here so and
037that's Nationals then in Utah yes for tree and aren't there a couple of teams for robotics that are living worlds in Dallas yes shortly yep um in the beginning of May two high school teams I believe two middle school teams one or two middle school teams and then we have two IQ teams going is that the intermediate yes y so fourth and fifth graders oh that's crazy all right thanks I'm glad you had an opportunity to say a few words exciting um I just want to shout out to the to the students I love that the fact that you're talking about this is our school right because it is your school the only reason why we exist is for our students and uh you know you have a thousand human beings put in one building
038on every single day and of course we realize and know that our ultimate goal is for uh learning and growth for each of our students but there's prerequisites for learning to happen right students need there needs to be um the conditions for learning need to be in place and that's why students need to feel like they're safe and they're respected and like they belong in our school so that when a teacher is in front of our students um they can teach them up right and there's no distractions and I think too many times there's distractions that come into play that uh are barriers to optimizing that student learning right and and just think about it we're all human beings right you all come into this room you need to be focused and on task ready
039to go as as school board members but let's say you're were walking in the door right before you walked in the door someone shouted out some horrible derogatory comment towards you now you would have to be superum to be able to come in here and block that out of your mind and give 100% uh time and attention to what was happening and I think we just need to understand that that that's common sense right and when we put all these these human beings in one Building Together going through some really unique developmental stages of their life we have to really take ownership and this whole idea that this is our school and we need to treat everybody with dignity and respect right and everybody is owed this uh great right to achieve the American dream
040in our schools but nobody has the right to infringe upon other people's rights to to achieve that same American dream so thank you students I think that we need to continue to do that and speak up when you hear people saying mean terrible bullying kinds of things to others right because it isn't okay and I think everybody understands that and people needs to know that that it's just important to do the right thing um I also want to Echo the whole Community Ed piece I think our community ed uh programming is you you know I I I'd be bold enough to say maybe operating and functioning at as about high level as they've ever functioned in the history of this district and that is bold because I know I haven't been here that long but
041they are rocking it in a lot of different ways and offering lots of different great opportunities for our our staff um want you to know that I'm uh we're getting close to getting uh a document from the developers on on the land so uh back and forth with a couple emails for them but really trying to press the idea that we want to close as soon as possible because if we don't then we're not going to be able to hit those timelines that we're hoping for for the easement that they're going to need to have so that's still a work in progress um the sped audit piece that's uh that work is continuing and I hope to have that kind of shorted up before um I leave and I think that's important thing that I
042started and I want to continue um to get moving on the legisl of uh group that is meeting with our uh Community engagement uh we talked a lot today about our our legislative breakfast that will be on I believe April 14th April 14th um that's going to be a big morning for us we've invited uh uh Congressman um which I don't think we'll actually get our uh Congressman stabber or he's sending yeah so I mean we might get some wraps from those folks but I think we're we're hopefully to get some uh senators and representatives but also we we are inviting um con Commissioners uh city council uh Township boards and those kinds of things so uh just an opportunity for us to tell our story we're still looking at opportunities to send a delegation
043to the capital to tell our story as well we'll see we have some more work to to do on that um folks reference the task force Community engagement that's been great we've had well over hundreds of people involved with that it's in for those of you that come to these is it seems like every time we we have a meeting we get a whole different group of people that come um so all together it's been quite a few uh people participating so that's been good and I think that I'm going to close my remarks with um something I just need to put on your radar that I think is going to be an important thing that we come to resolution on here sooner uh than later and that is uh I think I referenced to
044the board that I have been having Communications with Palmer bus regarding my desire to try and get our elementary um end time that currently ends at 1:45 to to see if there's any possible way to get that stretch two right without impacting the second tier end time right is there any ways that we can find efficiencies after this first year and I've been and I've been told many times that it's not possible and I continue to tell them that I'm not going to take no for an answer but I might have to take no for an answer but I just want to be transparent with you to say that I'm really working hard to find ways to get extra instructional time in the day for our younger students and even if it's not 15 minutes
045if we can get 10 minutes even if we can get five minutes I think five minutes would even be a win right um so we're analyzing that but I will tell you this and this is why I brought this up tonight is if we even have a chance to get 15 minutes to actually meet that goal that I set for two that would probably come with adding one route on second tier for well one route on afternoon of first tier and then possibly a shuttle it would come with I guess what I'm trying to say is it cost us some money and I guess what I want to just prep you to be thinking about is in your mind is extra instructional time in the morning for elementary students worth a dollar because that's going
046to be the question I'm going to pose to you and I I know that the devil's in the details like how much obviously and those kinds of things we do think that we probably could add maybe five minutes without any cost or any crazy disruptions or whatever and that might just end up being you know the best we can do if we wanted to get that little extra time it would it would cost extra money now that's not even the biggest barrier the biggest barrier is bus drivers okay because to add the a shuttle a couple of shuttles and and you know another route on that one piece we're talking probably three more drivers now um we're already pretty much short drivers every single day and every single day can you imagine those folks that
047are running the bus barn waking up at you know 4: in the morning seeing getting a note that you know two drivers aren't showing up in the morning and they have literally minutes to figure out how they're going to you know put this puzzle together to try and get our kids to school so um me trying to convince them to let's add add this so we can it but it's going to take a few more drivers especially on a day that they've been having to scram the get drivers doesn't go real well right so I just wanted to kind of bring you in on those conversations I'm not going to give up on it I think it's important um but it's just it's a it's a reality um that we face because I believe we
048do need extra instructional time for our younger students um at the elementary school in the primary in or primary interview so how much money does it cost for us to send a mailer out to every household in this District not just student household but every household um I can get you that information um the bus driver situation I think might not be solved but it could be helped if we sent it something to every single household we send an email to him there's a ton of retirees in this community that have no clue of what a bus driver even does and what the hours are I talked to my dad and my own who are both retired and I'm like how you guys yourve bus like it's like 3 hours in the morning 3 hours
049in the afternoon you got the whole rest of your day to yourself in between if you want more hours you pick up a activities Ro that's a really good idea like how many people like my dad and my uncle are there in this community that could potentially do that well we do have a we do have a most of them have not most but a lot of them might already have the LIC that's the biggest so we can replace one of the we do have a mailer getting ready to go could I could up my piece to be less and we could add this I really think it'd be helpful if we said like what a bus driver does which I think we kind of have an idea but the hours and the the pay
050like what is it 22 20 bucks whatever just might get if you send that out in this in this mailing and you get five hits on it it was well worth it yeah even three yeah and and we could also use van drivers as well so it doesn't necessarily have to be an 80 passenger anything to get out to some of these retired folks that might be looking for a little bit of extra spending money right now it's good idea okay it's very key time because we were just talking about that postcard in public engagement and sending out and it's going to be going out in the next week or two and I will tell you this it is like the 2:00 goal that I mentioned this extra 15 minutes it would be kind of
051nice 7:30 to 2 you know without impacting that second tier you still get out at the same times but we can do it like they told me that we can do it but it's going to cost a little bit more money of course you need to know how much that is yeah but then then I I think the bus garage would be a lot more enthusiastic about this discussion if they thought we could get drivers what is it right now 7 7:30 to 1:45 yes I spend a lot of time is it just 15 more minutes of afternoon chaos for the teachers no it's I mean yes but as someone that spends a lot of time and all you volunteers are L to like that five minutes could be just precious because you can spend
052five minutes trying to get them in line to walk to their other their class that's I don't know to that door there so like that five minutes can actually make and a special ed kids who have to like their recess some of them are able to go with recess with all of the other kids but some have separate recess so therefore it takes more class time so they come back and not being able to finish what all the other kids are doing therefore for they're behind yeah yeah to to me you know it's really just about instruction you know we're working really hard all of our teachers trained on the science of reading the letters training adopting the the new um materials that are aligned with the science of reading I mean everyone's working their
053Tales up but I'm continuing to hear from our teachers that they just need more time and when we had to go down to that uh two-tiered system we did shrink their day by quite a bit I don't know if it was a half hour 45 minutes um is so it's like we have less time and that that time that 15 minutes would basically be going straight into probably reading instruction or math one of the two or a combination of both so anyways I just I think it's an important thing that I'll probably be talking to you about uh for the next couple months what is the drop dead date that we need to make a decision by well I mean it's nice to give parents a heads up that uh you know we're going to
054change the time but honestly if I had to say what the drop dead time would be I'd say in August when we send out our or sometime in the summer to say hey because I don't think that that would be that big of a disruption for our elementary parents I I think the start time in the morning's the same would be the same I think that it would be well received I really do by parents if you know cuz 145 is early and we knew that and that doesn't really sit well with a lot of people probably if we could get that to two like it's just a matter of us getting a communication out to families at the elementary school that the end time will be 2 versus 1:45 I didn't know if we
055had contractual obligations or anything that put us on a timetable no but it doesn't sound like we do so that's good I didn't know we yeah so so when we met with polymer exec you know they were going to come and I guess give us an exact what they thought it might be for um extra dollars and then I think the next piece would we would have to analyze the feasibility of if we can get extra drivers y all right lots of food for thought there um we will move on then to item number seven approve agenda is there a motion to approve the agenda as presented Move Motion been made by Melissa is there a second second second by Eric stranberg any comments or questions on the agenda hearing none all in favor say
056I opposed all right agenda is approved item number eight discuss an act on previous board meeting minutes from March 18th is there a motion to approve those as presented motion's been made by Jen is there a second second second by Don any comments or questions on the minutes hearing none all in favor say I I opposed all right minutes are approved we'll move on to item number nine consent agenda is there a motion to approve the consent agenda as presented Move Motion be by Melissa is there a second second second by Scott any comments or questions on the consent just to point out that that like you said the fundraiser was talking about this hearing none all in favor say I I opposed all right consent is approved we will move on to our first
057information item is the Food Service budget excess food service budget yes we have um with the state where federal government calls an excess fund balance um they target three months basically worth of uh dollars that you should have set aside um in your fund balance to operate um f two and we are above that and when you are above that they send you a nice little letter and they they sent they paused it for well since 2020 um because of the pandemic and so they they paused that rule well the rule has now come back and so by March 31 we had to send in um our spend down plan so what I've got here is to let you know what we kind of put in that plan um you have an opportunity today I
058went to the High School to have lunch you'll see there's comi ovens on there they had french fries my first comment was what' you do the French fries and it was a good they were crunchy french fries I do not like soggy french fries yeah me yeah they were I couldn't believe the difference in our french fries Alone um I did go back and observe the the comi oven and I pushed the panel because it's all you know just like your computer screen right and then I thought H I better stop because there is a lot of stuff on it but you can also um one of the other cool things that we'll be able to do with it once our staff learned how to use it all is we can unthaw all of our
059um so if we have like frozen beef we put it in there the day be the night before when we leave right we set it and you want it let's say to be Tha by 10:00 a.m. you evidently plug that number in and wow You'll have th meat so they are very cool ovens so if you get a chance to look at them ask to show you know it's kind kind of fun um so we've got that on the primary school Intermediate School and our middle school because of course we had we put them now into the high school that was in this year's budget already um we added to the primary school serving lines um our serving lines are quite old so um we added that um the middle school as you know we've
060been fighting with the walk-in cooler and freezer there for quite a while we've tried to fix it um multiple times we're still having problems with um freezing and leaking and just slippery floors because of the leaking and um but that is a big project um that's a $250,000 project uh food service at the state has now they've opened that up that that whole project could possibly pay be paid for um through our fund to um funds instead of our um longterm but that is a that's a planning process IC will have to be involved because you have to have designs and all of these things that need to go to them so what school did you say this is midle school yeah is that um is that that I would guess that' have to be
061some kind of summer project this summer we would start working on that this fall and you know with planning this with the idea that we could do it in the summer of 26 St will be happy yeah and again uh the middle school also has old serving lines uh the high school uh lunch tables as you see there's no lunch tables for the other three schools that is because the Intermediate Middle School have already been bought and they were put in the um budget for this current year so we have new tables coming so actually the Intermediate School will have quite the freshen up because we're working on the lunchroom flooring those hallways back there the gym and uh we're going to do paint and then we're going to have all new lunch tables for
062the kids when they come back so we should look look freshened up and yeah fres likeon cool fresh and cool yeah so um that's all in the works right now um but the lunch tables at the high school would would be next and uh one of the things of course we want to wait until we see what the task force comes up with as far as what we would end up doing at the high school possibly with the bond because we don't want to undo anything that would be done yeah in a short period of time we want to be respectful of um because all the money re we receive is taxpayer money so we want to be respectful of that and not rip it off um and then uh there's some technology stuff that
063needs to be updated it's all the back of house stuff that needs you know um just like our Skyward Transportation uh we need um computer systems that run all the software that that follows the rules of what we are supposed to do so do menuing you know what we see on a screen is what comes up you know like at the high school you walk in and there's the screens across and it shows what's on the lunch um on the back side you know there's all your menus and all the menus items have to have you know how much sodium how much protein how much sugar how much and does that meet and um so we do not at the we only have a simple system right right now that just does the really the
064front facing piece is putting your menus in we need the whole whole piece so Di has been studying that for actually over a year she tells me she beli she has um got her decision made on what what she would like to do and then she would also like to put in a nutrition coordinator that would be uh ongoing position uh that position would help us with things like Farm to school um menu items as far as um developing recipes new recipes um making sure our current recipes are correct for again the rules there's lot guidelines yes there's lots of guidelines behind the scenes that we have to follow is that sorry is that a position that would be paid out of BU then okay yes yes and it would be an ongoing C and
065then um more Farm to school uh you know we'd like to do more fruits and vegetables like in the fall um and that would tie directly into the nutrition coordinator's position of course maybe this first year that wouldn't get up and running because we're going to hire and she's the person would be starting um as that would be going but we we need somebody who can Champion that and I'll also use those Farm to school ingredients um in our in our recipes I like that you know I think the the board understands this but I'm just going to say because we're in a public meeting and it's recorded is that it's pretty rare for us to ever talk about any fund that we have any dollars to to spend excess dollars to spend um legally
066um when we receive revenue for food service and that's why people have heard us refer this to to this as fund two you can only spend money um that you receive in Revenue in that same category therefore we cannot legally spend any of that money to for example uh pay for a teacher to add a new uh class or to bring down class size or any of those kinds of things so it's a unique conversation for us to have in our district that we're actually talking about a fund that we have some dollars that we can spend um but it's very spe specific that we have to only spend it on Food Service kinds of expenditures well and recently they they gave a little bit more flexibility on how to spend those too because before
067we couldn't buy lunch tables with them so right I mean this is good or the freezer or the yes been able to do well that project either will we take a hit on their recalculation of how they figure out our I guess our not our reimburse bills but the amount that we receive for meals for the free and reduced school lunch program with our how they used to calculate it and now the some school districts are talking about significant hits all the compensatory fund f one side so that's okay so that's up on one calul yes but you are correct that comes directly from it comes from um the students that that qualify for free and reduced launch and they change that formula um to be only those that come in through um the county
068and state programs so it directly feeds in and we don't also get to count um our paper we still have to do the paper lunch forms but um or they can apply online I guess you know today it's not paper anymore you apply online and but the concept is the same those are not calculated in the formula and there were winners in that program and there were losers when they re redid that they had a Statewide goal of staying the same um that they wouldn't go down in expense at the Statewide level but because of the change in calculations there districts and we are down about 360,000 in that um it's not it's a reserve so that will not impact um the unassigned for one year because we have a fund balance there so we'll
069be able to Target and we do use it for class size reduction type stuff um social workers counselors um just when we look basically Staffing a new position and the additional cost I was just curious what funds that would impact before it would only impact what's on this food service budget would only impact fund two and when we put that together um we're going to put we won't put all of it in this year's budget obviously because uh we some of it would happen in 26 was that 26 27 school year I don't know if I can take what does student services do for food like is it just brought over there it's brought over isn't the the same as here food service director kind of doing the nutrition coordinator job kind of yes and
070that's why we want to expand it so that we can have one of this food just does she do a survey to the students at all on seeing what they like and don't like with the school lunches because I know I from three kids that live in my house about especially the high school food and yeah were you here for the day we had the presentation when she came in and did that I have it beneficial if kids knew that like I don't think put together a thing I'm gonna send it to De it's a little de okay but to Eric's point I think we get a lot of feedback and regardless of yeah we just can't Pizza we have is gross apparently and the chicken strips are like the size of my thumb and
071like it's just nonstop complaining get part of how is that going to feed a school kid the USDA but can we spend some of our spend down and actually get the kids some food we can't give them over a certain amount in a even like a week and in a month and in a I think that we should revamp it it's kind of garbage well you know we always can we can bring BNA back too and have more of these questions and and just kind of understand like what are the federal like requirements like legal guidelines that we have to do and then where do we have the discretion to do other things like like well right now we know in the state of Minnesota that every student gets a free breakfast and lunch right
072but then but then we know that that free breakfast and lunch does not meet the amount of food that many of our students want to have yeah and a lot of it gets thrown away I think if you go to the primary school where Jan works if you ever go to the lunch line there and see how much waste there is it's just absurd there has to be like there has to be ways around us just throwing crap away just for the sake of throwing crap away to get the money they do do buddy buckets so whatever like vegetables and stuff that they try to save and not able to there is things like that where kids who don't bring snacks are able to go to the Buddy bucket and get whatever lunch the milk
073that you see pouring in that ORD in that bucket at the end of the the tray line it's just yeah it's absurd and I think that sometimes we're just doing it so we can get the money that we need to get so we can spend down we get I pulled up the the slide thing I can answer a couple of the things so the max for the USDA the USDA is set a 2 O maximum for each for grains and that's the meat and Grains so the two chicken nugget things isn't they two chicken strips is legitimately like you're not exagger I mean that's the 2 ounces there um they I said at the high school level we do slurve slightly more weeks where I can fit it into the menu but she has to
074do it within the guideline things and I'm not saying there might not be well I think the guidelines we should spend some of our spend down on trying to get the guidelines changed because like our kids aren't getting enough food that's USDA well there there's two separate issues here because you know like the the high schoolers aren't getting enough food right and and then the young kids get too much well they're they don't like the food yeah but but I mean I think that that would be a great example of if you ever like have flexibility um we take you just spend a half an hour in our primary lunchroom and you can kind of see because we have adults you got to you got to think of it this way you got a room
075right where you have 200 300 5y olds now I I know that I mean even if you're a parent you have one or two 5-year-olds it's hard to kind of finagle so you have that many young children and they're trying to get them to be focused and eat and they want to talk to their friends and they want to no you know you got to you got to eat and then they're saying I want to run off to recess because everyone wants to go to recess right so they hurry like okay I'm done then you say no you got to stay there and eat I don't care if you don't like these mixed vegetables I have to put them on your tray because the that is true that is that is absolutely true yes we
076there's certain things that we have to we have to give them vegetable and mon I do I do feel for the kitchen staff I think sometimes they struggle with the equipment that they have to be able to prepare the meals um one of the comy french fries like I have absolutely no clue where you got those I got them today at our high school brand in McDonald's AR Michelle coming they had to have done something because yeah so if these new ovens um will allow them to get a crunchier base on the pizzas I think you know some of those small winds will help with the food consumption I do I do think this if if we're going to be and I told de this and told Michelle this if we're going to be investing
077in a in a position to I think we need to insist that there's a significant value added yeah and I think that that everything that you're talking about right now surveys you know and see what they like because give them x amount of grains we can give them the X amount of grains that they actually like yeah I do think we are going to need to be prepared to explain how the position is funded if we are talking about cutting from other areas and then we add this position so do think we need to be like Super C all that 100% and that's why I felt the obligation to share that that uh you know this is a specific fund that we only have the discretion to spend certain ways because I tell you what
078if we had that amount of dollars I'm I'm guessing that the board if you had the discretion to spend them other ways you may consider doing that especially given the fact that we are $3 million short on our reg yep we buy some ovens for facts have the students cook for the students one day so this new position should be focused on improving the quality of the meals not meeting USDA guidelines which like it seems like we already do a pretty good job it I think we do yeah improve it while within our legal whatever SCH I just don't understand how you can go to a different school district and get way better food and they're following the same guidelines I don't know about way better there are a full of districts that don't do
079Statewide meal plan but then you're paying out the nose for to get seconds they don't have to pay but I know that doesn't really help the terar the food situation yeah they can get seconds on food they don't want to eat well at least it's food right we're providing them food and they option you get to pick as many vegetables as they want oh I didn't think that's a good thing I don't know we have a lot of vegetarians in high school Be Few all right anything else on the Food Service we still get to sit on a new table in the hallway right there you go they're GNA get new table well and I think that lends itself to the discussion about our facilities at the high school like we our high schoolers have
080to sit down hallways to eat lunch cuz our let's remember the high school was built about back in 1964 for 500 students or so now we're a thousand students and the lunchroom didn't get any bigger maybe a little bit over time okay but it's still we got kids we got kids down all the hallways to eat okay I think we need to move on yes all right another cheery subject budget analysis oh yes we started out with such good presentations um tonight so yeah these are kind of different um so every year we analyze our unsign budget we uh discussed this in finance last no two weeks ago um so we start by looking at where our 24 fund balance was and that was at 5.1 and as you see I've got our history from
0812019 um so in we were all the way up to 5.5 million there in 20 21 when the pandemic hit and the reason that fund balance what went up to that amount was because um well you know when you shut down School march to may there's quite a few exp away yes so um anyway we are now at 5.1 and our projections forward uh using the revised budget of course is showing us um well you know not so Rosy um so we if you look at the revised budget um on the left side you can see that our revenues on the UNS sign side are 40 mil8 and then 422 for expenses so what we do is we we take that over to the right side and that's our starting point and then we look
082at we know that the state has set their rate at 2.74 uh we set our en rollment parameter at-45 and uh we know that we'll probably most likely get some additional special ed fund so I added about 300,000 there uh we know if they don't do anything with unemployment that there'll be a loss of Revenue there um I've been watching the budget targets have come out for the Senate the house and the governor um they're kind of all over the map and they're talking different programs in each of the areas so it's going to be interesting to see what they decide but this uh negative 165 could get higher um but at the moment this is what we know and we'll go with that to start with and then our expenses well we know that
083we've got to do some type of salary and benefiting increase we're going into a negotiating year and salary benefits are definitely a big chunk of your well budget so uh that's about 17 million and then um just on a quick look going line by line with um on an object basis which shrinks the budget to just about a page um looking at your insurances Transportation um right now that estimate is about uh 250,000 in estimated expenses so our variance then becomes um you know would drop un balance at 2.6 and of course we really don't want to drop that fast but we also know if we take the fund balances and we start to look at those so you take the 5.1 and uh you look at the revid and if we hit worst Cas
084scenario you're looking at a 3.7 fund balance right um at 99 if our budget comes in at 99% and I always just say expenses but it could be on either side of the coin um we'd be at 4.1 and at 98% we'd be at you know almost close to 4.6 so um at this time of the year we we watch the percentages on our budgets and make sure that they're tracking um comparable to the previous years if they're running higher you know that you're going to spend more um if they're running comparable um it's usually indicative we're going to hit that 98 99% of expenses and right now our budget honestly is looking pretty good um our expenses for Sal in wages are where they should be um but we're seeing um in our um
085building grounds areas we have less our percentage is actually of expense is lower than it has been the last two years um we did have some um things that we had to buy that were like boiler chemical at chemical um what you put in the yeah it's not any free guess so anyway we had to buy that well that was about $10,000 to refill that all up so some of those things weren't needed this year and we're hoping well we're coming out of heating season so and typically you only have to do that type of project or pay for that type of Supply when you have um when you have to bring boiler down and and um pick something on so Michelle does that include maybe the like the snow removal and all that stuff
086too that that's in a different area the the um yes we are seeing less um not so much in snow removal because the year before we had nothing this year we have some um but the place that we're seeing less is um we uh used a lot of Egan over the last couple years as an example they're like a maintenance company oh mechan I'm still thinking the chemicals I'm never heard of that one no they they do like our mechanical they're a big one and we are using um new buildings and Ground St we has some some fix it skills regarding our mechanical equipment so we don't need to bring in Egan as much to run that stuff and fix it so that is helping us tremendously um but we also got you know March
087is just ending so the books have to you know I got a v here I got to kind of wait until we get things posted and we got everything in um revenues will have to see you know um I looked at enrollment today with Emily we we probably studied that for 20 minutes our um enrollment is doing well in large part due to um our new yeah so just a just a a sidebar on that um we did met meet with Venture upward today we have 150 students that are new to the district as a result of that program and uh we are hopeful and hopeful in projecting that that number will double for next school year Al though I would uh advise the board to not count any of that in terms of projected
088Revenue but it's something that you just need to be aware of right so hopefully thetive 45 would be not by um more students coming in on our online program and maybe hopefully our seat based you know we can be surprised that way too we've had it both ways where we see um we either lose enrollment or gain enrollment and we well I think Deb said it you know we we actually can't be right because we just don't know where when kids are going to move in or move out families uh the other area of concern is special education right now um I told you this earlier is that um our special ed comped report for current year is pro rated down so I tried to hit the middle um of that amount so that you
089know if we decrease it's not too big a hit or if we increase it's not you know what' you do wrong and I I could still be wrong in that because um tuition also plays a part in that that can swing you and I went in last week and they have not up we have not finalized last year's report just so you're aware of that that has not been finalized for the special ed special ed so yes so the revenue um that we book at the end of the year um the Auditors and I have to agree on what that number is um based on the reports we receive from the state but in reality um we don't know what the final number is until um it I'm assuming it will come out sometime in
090April because it obviously didn't come out in March so anyway um as Ben has been saying um you know here that we decided in uh Finance to look at where we wanted to Target our fund balance so the estimated fund balance would be a little bit below that um 10% cuz 10 % on 44 million is 4.4 million and we'd be at that drive that down a little bit to 4 million uh so that gives you the numbers um the reductions that you would need to make to maintain that $4 million so I'm going to have you go to the next sheet CU I took it and just went across so I I oh what did do ction to maintain the temp yes so um again we are doing our best to make an educated
091guess um in where we're going to land with 205 spun balance so I at this point with the analysis that I'm running I do not believe that we will be as low as 3.7 million um you know so at 99% we'd be at 4.1 and at 98% we're clicking closer to that 4.6 and right now our budget is the expense side of the budget is at 98% um enrollment is holding well and is ticking up slightly it's not enough to change our whole protection but you know if we got an average of an additional 10 students between January and may you know that's $70,000 kind of thing so um could that be from online or in person or does it make a difference switch doesn't make a difference in my world need as long as
092we have kids yeah um the second line that I have here of course um we would have no fun balance spend down here to get to 4 million at the 100% we'd be at zero um 99% would be you know we have about 150,000 and then at 98% really um we have closer to $600,000 worth of f balance there so um the reductions to maintained 10% were on the previous page and I just copied them over on if you look at the 98% which is where we're leaning more toward is um we're at 1 point just short of 1.2 million and then remember we always do chargebacks that are we can legally do between funds well we have staff development that we have about 150,000 in and we have some um ma funds and things
093like that in which we do charge backs to into reserves and uh that totals about 300 so as you can see on each of these levels you know at worst case scenario we're at 2.6 and you know we got to show this because it is possible to get there um it's not a zero you know it's but at the same time we don't want to get the system and then put money on our fund balance 99% uh we're at 1.7 and then if you look at the 98% we're down to that 800 just short of the $900,000 mark so that's just kind of to show you where we're leaning and um Ben you sent out a communication that we would be between 800 and or was it 700 no I the board seen a communication
094that I sent out to all team members I indicated that we're projecting about a $3 million uh shortfall meaning that we have we're projecting $3 million more in expenditures than what we're projecting in Revenue um that is like a broken record because that's been the way it's been almost every year and that's why every year we've had to cut about a million every year and then you know we find ways to keep the vot floating right but anyways the uh the communication indicated that we're going to we're going to start off with uh proposing between 800,000 to a million dollars in budget reductions and right now you if you open that next uh that next document um you can just see for yourself that's kind of where we're at right now that gets us to
095about 800,000 of course we all know that things will change daily um as it relates to that we're still wondering if uh you know we may get some late retirements and some of those kinds of things because we all know that if there's retirement from someone that is on the highest pay scale and then we bring in someone that's a little bit less expensive in terms of their initial salary and benefits then that's a cost savs for the district there may be some of that yet uh because in our contract there's nothing that that has a deadline that they have to let us know if they're going to retire or not so that does uh provide some limitations to us as it relates to planning for the following year these are in most cases the
096high level um pieces um we do have a few um activities that haven't ran for a couple years we just well actually three years we just take those out of the budget um we got some looking at some of our coaches at the high school activity levels in um some of I forget which programs but their assistance and having those like the students is one of them um we have uh two people work advisers working in that one would be taken out of fun 10 to start with and the other one would be would remain in fund one to help alleviate some of the stress on fund one um and then we have some District level stuff um putting some nursing services to a community ad which um we haven't done that the past couple
097years because we had Co funds and um nursing Services qualified under Co funds we no longer have that um we would go to a 7030 split for rentals with the district maintaining 70% of the funds and Community add 30 um that's mainly so we're not doing all these little chargebacks to get to that 5050 um we have a marketing consultant we would reduce that uh if we're going to run an election though that's going to have to put some money in for that and then um our supply calculation is about 15,000 less and then uh a one-ear move to Capital we can move staff um technology staff about 150,000 for one year indor Capital fund and and then um superintendent salary reduction about 25,000 this is all for like just this coming like this around
098900,000 to try to keep us 8% and hoping that you know something changes enough that it keeps us floating for the next two years that's our full full all the time it just seems that I've been doing this quite a while and the goal is can I get another year can I get another year and I just need to change enough in the right way that we get another year you just can't ever leave Mich sorry well I don't make the luck I don't know where that comes from and we have not always we we did go down quite a bit one year and um so and that's where you know if we come into the audit season and our fund balance let's say goes to that 4 .1 the conversation coming in here this
099the next school year will be a lot more stressful not that this isn't because it is we're affecting lives here we're very well aware of that is the teacher returning the Jason we explain so those are so we have veteran staff that are on a leavea and when they come back okay right now we have a teacher maybe worth you know 70,000 so they're on the newer side of stuff but somebody that has 12 years of experience coming back is going to be at their salary that they so there's their appropriate salary from when they left right so four and red and two are negative so what is the difference between the negative the negatives are the two teachers returning the reds are the two teachers that we C out got it okay that would
100leave because s decreases the amount of money that we're reducing because then coming back more I just wasn't so it's actually like a negative 60,000 that we swap any other questions on the budget analysis here comments the $300,000 for sped like two documents ago how variable is that oh it can be quite a bit variable well here's the reality is I think any business manager that has a lot of Savvy which Michelle is one of them is always going to be super conservative on your sped number so the fact that she put 300,000 in that's her being very very conservative that used to be like 150,000 but now we receive the additional cross subsid Aid so you know I doubled that you know easily with giving us some wiggle room because again you can't control
101tuition cost throughout the state are going up kids are moving you know we're we're paying a lot of money for kids to be in other districts you know that our technically our kids we end up paying for them and that can swing those SP numbers on a DI for sure wish there was a way that they could figure out that it's just by December of the be January 1 of the year we would know what we are getting for the following year without all this but it has always been this way they're always going to improve it and it doesn't we still don't know for 100% certainty what you thinking April this month we should well we should know what we receiv for last year well we have one more increase for on last year's
102sers because wasn't it a two-step increase that we were getting from them first bed yeah Special Ed that's yeah but that doesn't come on until 26 27 I believe it's not next year and that is um special ed is one of the things on one of the reduction that they would maybe honor that to that level that they would they have to because I don't think anybody expect sped has really exploded it's not just Princeton public schools that has exploded isn't that in the governor's proposal to reduce special ed Transportation yeah yeah and some other Transportation as well I thought yes nonu non yeah exposion all right any other questions thanks Michelle all right superintendent search update so we have the posting out uh it's been out since uh early March here or mid-march we
103currently have 10 applicants uh it does close on April 9th uh we do have a tab on our website so if you have people that are interested they can go to our website and see information about our district and hopefully draw them in we did distribute the staff and uh Community survey we had 456 responses uh which is comparable to our 461 responses that we had oh wow in 2018 so that's yeah we're within five that's awesome uh about 334 of those are parents and about 80 were instructional staff and then the rest are different administrators other staff things like that uh we currently are putting together the criteria to review the applications um that'll be 100 Point Scale based on experience based on uh different questions that the applicants completed uh there'll be a
104group of people that will review those Deb will be part of that process as well and then I'm in the process right now of putting together the the interview guides based on the responses that I did get from that survey so some of the key things that our community wants those questions there'll be questions geared toward that then so that our next superintendent matches the the request that our community has we are assembling uh four teams for our interviews that are going to occur on April 16th I have 28 volunteers already still going to be searching for a few specific groups that I don't have represented yet uh but we'll get to that uh we do have a leadership and instructional team we have an operations and involvement team we have a climate and culture
105team and then we'll have a presentation group so very similar to what we've done with our other leadership positions in the past the first round as I said was going to be April 16th that'll actually be at our Primary School uh because we can actually start there about 2:30 with our interviews thank goodness we get out of 145 that's right and then the parking lot will be clear we'll have plenty of spaces for people come in and park I'm working with Emily on having some uh food available for our interview teams because that's a very long evening that uh will'll run till about 8:00 that evening and then the second round is open to the public and that will be April 23rd it'll be at the pack uh we're looking at probably like a 4:30
106to 7:30 with our finalists in there uh the school board as a whole you guys will all you ladies will all be uh in the pack you'll have an opportunity to ask questions um we'll have some heed questions for you to ask and we'll also have them do a small presentation then and then uh the audience will be able to the community will be able to sit into the audience and listen to see uh how these people respond to our questioning and then ultimately the board will make a decision and we'll move from there so we're uh plugging right along I feel good about it uh we've had it at a variety of locations um I think we're in a good spot question so it's a technical question for the 23rd will it be live
107streamed that first round is not public um that's a good question I don't know I mean technically it's a board meeting we uze from this one we have the capability to do it I don't know that's a great question well I mean you can you can I mean well you can do there's there's any number of things that you can do I mean it's just like I mean it's whatever the board's comfortable with you know and the other the other thing that that you're going to have to think about too is there's one thing about when you know you're firing off questions probably you'll be up on stage right you'll have you know your your candidate here and in the hot seat right and you'll probably have dozens of people out in the audience and
108there's that that piece right but then there's that deliberating piece and that's something that you're all going to have to be thoughtful about too is you know it's a little bit tricky because you're going to be in a public meeting trying to talk about cannab right and come to some kind of consensus so that's just something that's a whole another layer in this that I think that Jason can probably think some of some way because you're going to all have some scoring and things and you'll have some objective ways to see if you can narrow it down to some consensus but then you have to have that dialogue okay and I think that there should be some thought in terms of like how you have that dialogue as a board where you have where you
109have the freedom to have good conversation amongst yourself and you don't feel like you're stifled because like there's a bunch of people watching audience right so that's where I think that Jason maybe should do some research with msba in terms of like like how that deliberation side of things go goes in or if there's even the opportunity for the board to potentially go into close session to have that conversation um without being in public I don't know the answer to that but I think it's worth asking the question because I think that you all deserve to have the opport opportunity to speak frankly and and not be concerned about you know whatever and it's just but that's up to you to decide you're the I don't remember to ask you guys remember how we did
110that I I mean I remember it being in here it was in here but then we did a Clos session when we wanted to yeah when we yeah I don't remember ever ever actually having to do deliberations like that in public they yeah I think that there's probably a way I would encourage you to find a way to go into close do um but so I just bring that up because that's a whole another layer yeah the easy part in my opinion hey there is a candidate you fired questions people watching right there in Hot Seat but then the real then you're going to have to come together and talk about this right would think that can be CU like personal or there's go well this is a public I don't remember we did we
111did the close session after after the interview were over then we did like our own little closed session for the next two hours it was I think do and I do think there'll be a layer of betting and background checks and kind of digging up that is outside of this even too where you're so you'll need to get that information some way somehow which I think that is is private you know information that that is privy to you know there these candidates still deserve some data privacy right maybe oh you would have seen it if it was in s's notes I guess you essentially could have join the meeting at the Performing Art Center and go to and do a close session in the in the conference room in the office yeah the seven of
112us if we need to I do wonder about live streaming it like if we're going to live stream it or record it for a later date like the people who are watching it are going to have feedback about the candidates and like I don't know if there's an effective way to take the feedback from either the live stream or the at that point I don't think we care feedback feedback has been received by Jason correct the the the decision is made at the seven board members live streaming would add Valu no so even though we are sitting in a public setting public forum they the audience does not get to ask questions they don't right they can have their own feedback or or thoughts but in the end it's the seven of you that will
113make that decision and recommendation as to who you are moving for very public place I mean like it's not like there's lot more people there than than our huge audience I mean I just I would still argue for for the live stream because it makes it more accessible to our community for those that have children and still Mom puts in her airpods and still makes dinner and you know you're still having that opportunity to listen and at least um I do have Joe available so he is gonna come and help that night so we would have that availability but I want to do some checking yeah mba's website for um and I checked their job postings and this was not listed for superintendent for our school is there a reason why we didn't put it
114on it should be on msba because I sent it to them because I was out there towards the end of and I had and I know I had one applicant say that they found it on msba so maybe they updated it are you trying to apply for something no I found it in LinkedIn yep it's there too yep I found it on the website you know the good thing is is you have you have you know you have time to get all these tweaks figured out saycon superintendent comes up any other questions for Jason before we move on thanks for your all right it's on the website yeah it's on their website okay well did you just look yeah oh okay that's there all right we have a couple action items left um item number
11511 Schoolboard Financial directive I move to accept the Schoolboard Financial directive resolution as presented all right motion's been made by Eric stranberg is there a second second second by Scott any comments or questions on this this is something we do every year to the honestly if if we were G to if we didn't have to make any cuts at all we'd still ask you to to make this resolution just in case all right so it's a resolution we'll vote by roll call starting with Jen yes yes yes yes yes yes all right resolution passes item 11 B second reading of policies I move to accept the second reading of policy has presented all right motions made by Melissa is there a second second second by Jen any comments or questions on the policies hearing none
116all in favor say I I opposed all right the policies are approved we have no additions to our agenda but as you can see we have a lot of things going on in April um by our future meeting list so is there a motion to adjourn so mov motion been made by Don is there a second second second by Eric stranberg all in favor say I I I who all right good meeting everybody what time is the try