001here Mr Cunningham president Mrs Perkins here Mr wster here and Mr Marsh here Mr chair I'll move to approve the agenda for Open Session as presented second we have a motion and the second any discussion hearing none Madam clerk Mr colck yes Mr Cunningham yes Mrs Perkins yes Mr Worster yes and Mr Marsh yes all right welcome everybody I see we still have a crowd I'll be a bit smaller um it is still March 6th and we are still in Westside Elementary School to kick off our work session for the evening um if my fellow board members would indulge me for a few moments while I try to paint a picture of where we are and how we got here for the listening audience um we're working on the fiscal year 26 budget back on
002February 24th Dr Kramer publicly presented his proposed budget for FY 26 just a few days later on February 27th we heard we held our first work session tonight it's March 6 we just finished up our required public hearing where we had an opportunity to hear from uh citizens employees um and members of the public which is a vital part of this right so everybody needs to have a voice in this process um and I know that the board has collectively received quite a few emails over the past couple weeks on an array of topics and everything is a top priority to everyone um to be clear individual board members Dr Kramer and staff have been discussing various budgetary items well before Dr Kramer presented his formal proposal I dare to say we started this in
003early January with individual conversations kind of getting prepped for the budget season it's an ongoing event um over the last couple of weeks no doubt those discussions have grown much more specific based on superintendent's proposal that's on the table tonight and individual members questions and concerns and requests my point is at this stage and in my opinion this board has spent a great deal of time to scrutinize the proposed budget I dare say that everybody sitting up here wants to make sure that we spend our available resources as best we can so next week Thursday we're scheduled for our regular monthly meeting so there won't be any budget conversation specific to that unless the board decides otherwise we did have a work session penell in on that same day something we can discuss um the
004following Tuesday on March 18th we are tentatively scheduled to vote on adopting our budget and present it to the Board of Supervisors and then on March 27th we have scheduled a joint school board board of supervisor work session and that's just one working day before we required to adopt our budget and send it to the county that date is March 31st so I'll say it again we have a joint session on the 27th and we have to adopt the budget and present it to the county by March 31st late last night I spoke with one of our County Supervisors and as of this moment to the best of my knowledge the county does not or the county is currently continuing to work towards determining an estimated revenues for the upcoming year and as such we
005the schools we really just don't know how much funding we're going to be allocated we don't know um given that our joint session is one working day before our deadline it's my proposal to the fellow board members and certainly we need to discuss this but I would say tonight we use our time time to ask any additional questions get clarification on any concerns address some of the comments that were made tonight and present any additional special requests or special requests that we have I know Mr wster has one for sure um so let's talk about that tonight number two I say let's as a group sit here tonight and identify any specific items that this board as a majority is willing to remove from The Proposal I think we could walk down the list and
006identify if the majority of the board agrees with a nod and adjust the board adjust the budget accordingly and provide a little bit extra guidance to the superintendent after this evening I would propose that we follow a simil similar process as we did last year and we individually rank the superintendent's posed funding request and then come back on March 18th wrap up any work take action and adopt the vote and and adopt a budget and then as we March forward on March 27th we'll sit down at the same table with the county with an adopted budget and allow those gentlemen and Lady an opportunity to question our reasoning for the budget we adopted um that's my proposal I I'll open it up if if that's amicable to the board if there's any thoughts Mr kollet
007yeah I I would actually prefer to vote on after we meet with the Board of Supervisors they may end up providing us with some additional information we may not have um so that that's just a personal preference that I have I think that would be ideal um again based off a conversation I had with one of the supervisors last night and that to be clear that was just one um The Joint Su The Joint work session no action will be taken that night and the 27th falls on a Thursday Thursday so we would walk out of there effectively and have a Friday to do it uh wouldn't we be able to vote on it on the 31st we could do it Monday as well I guess we could do it on a Monday Mr chair
008as we engage in this conversation may I ask uh the deputy superintendent our CFO and director of hr2 come to the Des and assist with responding to some of the comments that are being made have we is there anything that we've said that's not correct Mr very okay yeah Mr chair I I just prefer to you know take it just a little bit slower and Mr Perkins and I going to sit down again next week uh to go over some of this again and would like the opportunity to provide whatever we come up with to the board as well before does any vote on it so I I just I I don't want to rush too fast we do have a deadline we are going to meet that deadline but I'd rather be a little
009bit uh little bit more deliberate okay and it's not my intent to rush but at the same time I I'm just between now and the 18th and on the 18th of itself we could even move the meeting back a little earlier to accommodate whatever work we have to do perhaps yeah yeah anybody else have comments thoughts on that M Perkins Mr roer where you at personally I don't I don't have I think after tonight just me personally and I don't we've exhausted a lot of questions and if you've got additional questions between now and the 18th Mr kic surely we could work through that what say you Mr wer Mr chair I would have to say that I'm in agreement with Mr K as far as not taking a vote um until after the joint
010meeting however I'm sitting here looking at my schedule um if that were to take place I only have one day that I can guarantee which would be the 28th uh the 31st would be hit and miss whether I can actually be in attendance in other words it's a 28th or nothing it's the only one I can guarantee okay would we be able to meet after the joint session have our own meeting then if we're pretty already kind of set and nothing unexpected is in the way just have a meeting after meeting would that be so in in my opinion it in in my opinion when we sit down at the bo at the the bo at the Joint work session on the 27th this is what's going to happen we will all sit up there
011and say this is the school board's priority and the in the budget and the count is going to say well this is what we think we can fund and we will walk out of there knowing very little if anything else then we did when we walked in that said if we can prepare a prioritized list which gives everyone a a voice an equal voice and present a list of ranked priorities when they fund us lump sum if they follow suit like they did last year basically we get what we get and we just have to draw a threshold in other words in in my opinion if we've already ranked and prioritized what we think is important for the schools I don't see a whole lot of value in having the county reprioritize our work that's
012my view yeah I just don't think we're going to ask the county to rep prioritize anything um I just think through some good discussion we might uh find things that we didn't know um we might be able to you know inform them of things they don't know but I would just hate to box ourselves in by voting on it um before we meet with them and and find out that you know maybe we should have waited it's it's just a personal preference you know if the rest of the board wants to vote on it on the 18th I'm I'm fine with that but I just I just don't I'm not comfortable with it how about Mr D I think I know the answer can you guesstimate when you think the county will have estimated revenues
013sorted out uh no sir I canot okay I mean they're I believe Mr Keaton is introducing his Budget on April 3D right so it's it's well after so whatever we propose it whatever they decide they can or can't fund it's going to be well past the 31st it's almost the moot point in my opinion well Mr chair why don't we do this we've got the meeting scheduled for the 18th if we can call that a working meeting if we get through everything and we're ready to vote that night we'll make a motion to vote and we'll move forward I can roll with that okay everybody else good with that that's fine but I also don't mind waiting until the 28th or whenever you want it to originally so I'm good either way are we missing
014anything Dr Kramer I guess my question is to Miss D it does give Miss dver and our staff a tight timeline um so if that's the 27th we have the 28th and it's due to the Board of Supervisors on that Monday the 31st does that give you enough time uh to make the adjustments I I would think so I mean it depends on um how many adjustments there are but we can make that work okay so we'll March forward in that direction okay everybody's good yep okay um are we good opening up the floor for any last questions or concerns yeah I I do have one question to start off and um this is probably more for Miss Magner um the request for the uh inclusive classroom in carsville bottom line is you know my
015question is do we actually need it right now um and is it cost effective and if not um when do we think we'll need it is it on now took me a minute sorry um the request uh for a special programs or self-contained classroom at carsville for the 2526 school year which is obviously this upcoming fall is is is truthfully not um a need that we have at this time there are very few students at carsville who have disabilities and even a fewer number of students at carsville who have significant disabilities there are some and currently those students are placed in other buildings uh they're successfully placed in other buildings um because although they exist in number is about five and if you just look at the number five you would say Trish that's a
016full class we should move it to carsville the truth is those kiddos are all very different um they're different in terms of their grade level it ranges from K to six they're different in terms of their cognitive needs their verbal communication needs and their behavioral needs so even though it's five kids I couldn't move them into one class successfully it wouldn't be right to them wouldn't um so for the 25 26 school year I would say that the need is not there now I did some work looked at the 2627 school year I might be coming to you guys for that budget in that budget with that request uh we have some preschoolers coming up through the carsville Zone uh our numbers are increasing in carsville uh so it might be a need in the
017future but not for the 25 26 school year um and I do want to say um you know listening tonight uh carsville does have a wonderful sensory room all of our buildings with the exception of Windsor High have a sensory room so it's not alone that that is an option there thank you and I would like to make one point of clarification we have students with special needs in carsville elementary absolutely I just want to be clear all of the special education students in carsville are not sent to other buildings it's when the needs are such that they require a self-contained setting those students do go to other buildings but students who are in the inclusion classroom within carsville they stay in carsville I just wanted to be clear on that AB thank you Mr
018G yeah we have two teachers there with case loads so absolutely we service students with disabilities at carsville anything else sir I've got a few more things but if other people want to you know chime in you know different subjects I've got I only had one um just clarification for everybody um Dr Coleman the my view school bus tractor what is in the budget right now that only tracks the buses themselves is that correct um I'm going to ask Mr Fike to come up before we can just go through the details of this hey Mr fight could you go through the Zonar MAV and um the zpass just explain all the differences of and what's in the budget what's in the current proposed budget mhone is there we go all right so um our buses
019are currently tracked with Zonar so think of it like a um like a map you're Watching Airplanes like air traffic controller basically that's kind of what it is so we have that resource we're going to continue reing using that resource so we want to expand it to my view uh so like you said Miss Perkins my view is simply tracking the asset we don't know how many kids are on that bus we don't know who's on that bus necessarily other than the students that are regularly assigned to it so it's tracking the asset um it's almost like if you order something from Amazon you pull the app up you can see the little truck moving through your neighborhood and you know it's getting close it's getting ready to come to your street so that's my
020view so that's our current budget request for next year and then zass is going to be be the bigger one zpass is going to be the uh the bigger commitment that is the ridership piece so it it basically zpass does what my view does plus has the ridership piece so the parents get a little notification when their kid signs on on the bus and then they're getting off the bus they sign out real quick they hop down off the bus so all that stuff is tracked and of course we have that data and which one is in the proposed budget my view my view yes okay at a cost of what um so when we did the cost I did it originally with um every vehicle that transports students but we decided to scale that
021back so the original figure I think was in the nature of like $14,000 yeah so we've had discussions since then we're going to scale that back we're just going to be doing that with school buses so the the Vans and the cars and all the other vehicles we have we're not going to we're not going to pursue those if if I may add Mr chair we are not going to pursue those maybe initially but we're looking at perhap in the future and we will have a presentation correct me Dr Coman if I'm not correct it's going to be on U uh School Board Thursday night next Thursday we will have a presentation from uh the my view representatives and Mr Fike thank you all for the clarification I've got one Dr Kramer um earlier this
022week we got a lengthy petition signed by our part-time bus drivers asking for their pay to be changed from monthly to twice a month can you explain to the board what it would require to accommodate that request thank you for the question and did share that to with uh Mrs D and they would be responsible of course for making that happen so I would ask Mr very if you would respond to that yes sir a couple thoughts um we are in the process of implementing a time and attendance system so that hopefully we can do away with paper time sheets um it's going to be I think we're me hoping to have it up and running by the 1 of of July um but I have talked with our payroll specialist and we think we
023can accommodate um you know paying people twice a month um just knowing that it would have to it's probably going to then extend expend to you know all other groups Not Just Subs and bus assistant um but once again we would not recommend making that change until July 1 because we need to put processes in place you know and explain how it's going to work is there any cost associated with that other than hours hours it's my understanding that the time and attendance systems been paid for so okay so that's that's just something we can Implement in time excellent since I got the floor I'll do one more um Mrs Van skyver spoke rather passionately this afternoon about the 3% plus the step up which we discussed at length last year um and we received
024an email this afternoon from another teacher very passionate about this can we clarify that the proposed 3% that's in the budget does it or does it not include a step up so you'll see go ahead uh it does not um but if you'll note on the summary page there is a separate line that says what the step increase so this would be an addition to the 3% a step increase for the teachers and clinicians would be an addition $ 52173 in other words the 3% plus the line item for 521 would ensure that the teachers and the clinicians got their true 3% plus a step correct okay just want to get that on the record anybody else well I I I think that's one of the reasons that we really need to you know have
025someone from the outside come look in in at all our salaries I think you know that we should be having very strongly competitive pay based on a position and based on the years of experience so I'm not saying that we're giving everyone you know you know teachers the same pay as nurses the same pay as a computer tax but based on their professional qualifications we should be paying them very competitively and I'd really like to fund that this year um to make sure next year we're able to do that um because I think our most important um asset are people can I jump on board with you there please do so again we did talk about this last year and somehow it got overlooked I say shame on us for not we talking about it
026earlier I I'm with you um I think it was last meeting I I brought up that the school boards I want to say it right again the school board's allocations within the board budget yeah has some excess um I gave everybody a handout and I asked if we could look at this and see if there was some of that funding we could repurpose elsewhere I still want a professional set of eyes on it but at a very basic glance if our current budget for training sits at over $10,000 I would propose that we look at taking five ,000 from that line line item and our current balance for dues and memberships sets at $122,000 and I would propose that we pull 10 out of that for a total of $15,000 out of the school board's
027specific line items take that $155,000 couple it with whatever whatever the plan is that Mrs gats and Mr Coleman have worked on with the H2O to go give us a number I know we've got room to shave some of that off um three $4,000 whatever that number is you tell us we're close to 20 Compensation Plan or compensation study costs about 50,000 plus or minus if the school board can identify almost $20,000 either find another spot for $30,000 or add it to the proposal and let's get a compensation study done if I may Mr chair we are in agreement with you in fact last year as you will recall we attempted to do it but didn't have the uh resources given last year's budget Mrs Sullivan what is the cost two questions for you the
028cost of the compensation study and how long would that take is that something we could reasonably do uh in the spring if we had the funds um yes so the cheapest that we could find anyone to agree to do it was $45,000 last year we would say somewhere between you know the quotes went anywhere from 45 to 75,000 depending on the company and to the extent of which they were going to review your documents sometimes they look at job descriptions or just the pay scales so the more you ask them to review to get a better comparison the more it's going to cost um and so that's about the price um and yes I mean we could start in this spring well I would suggest starting after we've approved our budgets and other Counties have
029approved their budgets for next year because you want to look at Apples to Apples on a fiscal year um and so as soon as all of those budgets we would really start during the summer and then that way it would give them the opportunity to make recommendations to us in October of next year it's typically like a four or five month process okay thank you Mr chair if I may we will certainly look at uh attempting to complete that and perhaps engage or re-engage I should say uh some contractors vendors who can perform that work is everybody up here amicable with that yes absolutely Ely um but I would like to throw a wrench in for this current budget on Personnel uh pay um so the step plus the uh cost of living allowance I
030think that is perfect okay and I I think that would be great across the board um this year and I know there's a couple other proposals out there for some you know people in professional positions that we we need to go up a little bit you know in order to keep that uh type of person you know with them skills um but I'd like to see that just across the board with give everyone uh more than just the 3% and I know Mr bar that's going to be hard for you but that's that's something I think we really need to we need to do I I just total the num so you're [Laughter] good I would agree Mr colet yeah anyone else have a comment question go for it sir you got [Music] it okay
031this question is probably going to be for um where'd she go Miss Magner and M Sullivan listening to the people speak this evening uh the one gentleman that spoke on behalf of his position as registered behavioral technician um I did receive an email from him previously and it's totally on me the way it sounded I was under the assumption that that was a grant-funded position I was incorrect now I'm understanding that funding may have been pulled from that position and now it's not available for that position is that correct so um try so in uh November um there was a decision on the board's behalf to reallocate funding from a special education position to fill an a vacant special education position that we could not fill to an RBT position um that position is the
032one that we're referencing um and so we were able to hire that individual for the remainder of this year knowing that if this current budget did not include another RBT that we would have to revert those funds back to the special education teacher that we needed in an attempt to fill that position and that the RBT would no longer exist so we're not so we're not cutting it we're reallocating the money back to that location but if you don't approve it in this year's um this year's budget request that position will not exist as a standalone budget or position right so basically moving one from one pot to another it's basically what it is yes um Miss Magner can you explain what the registered behavioral technician is it's a certified position that works uh in
033Behavior Uh that works with students who have um difficulty with self-regulation uh you asked earlier about deescalation when KJ was speaking it's really uh helping kids uh students to kind of understand their feelings uh Keep Calm uh we work on uh techniques using different curriculum like zones of regulation um that position must work under the supervision of a board's certified behavior analyst which we have on staff um so right now our bcba our board certified behavior analyst has is able to work with three rbts uh the third position is the one that's in question but they do a lot of work with our kids both with disabilities and without uh they run groups they help uh kids really just understand how to regulate their emotions and uh you know perform better socially and behaviorally in
034the school setting so in your professional opinion this is a well-deserved position we need positions like this yes Mr Worster these positions um help teachers be able to do their job teaching and not have to stop to deal with children who are having trouble with their behavior so these positions directly help teachers yeah I was just speaking with them earlier and you know they were often they're the call you know we need help in room three they're the ones that go along with others but they they they're the call yeah if I remember correctly I think this gentleman was fairly recently recognized for his accomplishments yes he was so the biggest reason right now is there's no no funding for that position correct what would it take sorry to create the funding for that position
035so that was in our original budget request that we presented in our 221 meetings um and it was our understanding that that position was not going to be considered um by the board at that time so that's the reason why that position is not on that budget list at this time but it was in our original request um if we could find the total amount we can share that with you if we look at our do you have that from the previous yes the the grand total is about 51,000 and that's for salary and benefits and I'll be honest a after hearing everybody speak I would hate to see that position not be filled so uh I don't know if we have funds we could move around to staff that position is the very well
036we we have a whole list of of items here for you so I would imagine it's um if you want to add that one in then something else comes off I know we're kind of juggling things back and forth here okay Mr chair I I are we going to rack and stack as we did last year that's what I was that's what I was trying to explain yeah when we started maybe I wasn't very clear so if we can just add that position in and we'll prioritize them got I've got to Echo what Mr Worster said based on everything I heard tonight that's a position that we really can't do without and from what I've heard about Mr wush he's uh he's the right it's it's already on there sir it is okay is it
037not one of the it's not no got it okay it it was there the original meeting that we had yeah that position was there okay but it was eliminated a couple of meetings ago okay but we can certainly we believe in it we put it on there because we believe we need it um we can add it back and just for clarity Mr chair and for the public uh who might be watching that as stated was on the original list but as we were having having individual conversations we have made Fairly significant Cuts between the original budget and what we currently have so if there's something this board would like to reinstate if you will we certainly would do that do we have a copy of exactly what is on the current list the current
038list is a summary of the four sheet the four sheet the four pager yes it's the one that the one that Mr Worster and Mr Marsh stated 213 I've got an extra one here if you need one yeah if you could for some reason I don't and we can for you a uh an electronic copy as well looking for it oh I've got it okay I found it you have it y I did okay great 213 on the top right yes okay yep okay what else we got peoples um Mr chair if I may we have quite a few uh members Miss Magner be one um if we can ask all of the special a questions we have a few members who have some other um obligations this evening and I would like to allowed
039them to leave but we want to make certain that all of your questions are asked uh before they depart and I would say the same thing for our transportation office as well please come up Miss Magner please so while she's walking up I will just say that last night I sat on my first special education advisory committee um kind of like the comments tonight it's it's pretty compelling when you hear a little different perspective um the one thing that resonated and and I had already heard it but you were banging the drum pretty loud last night how many positions are you short how many P how many current funded positions do you have today that are unfilled I don't have my chart in front of me I wrote it down I cheated did you I
040think okay there you go four teachers and nine IAS yes four teachers and nine IAS and I know that you've requested some additional sped positions yes and just to kind of echo what we've heard tonight and what Mr KCK has already said a couple times uh I think we need to look real hard at taking care of the people we have before we get too overzealous with bringing in additional ones and at the same time maintain our compliance require departments so that's all I got I just wanted to take that opportunity before you darted out of here yeah I I I I don't disagree um the positions that I'm asking for um we've talked about them we've reduced them down to the bare minimum for compliance purposes I know it sounds silly you've asked me
041you know even last night how are you going to fill the ones that you're asking for you haven't filled the ones we currently have and and I thought about it and it you know we can't guarantee that we will fill them we try very hard um you know we have two offers potentially going out soon so it's an ongoing uh you know it's an ongoing battle really for us to to keep to keep our positions full when they're not filled however our teachers and our IAS take on that burden so it is in a sense asking for these three additional positions it is to help retain the teachers we have because if I'm able if you said yes you can have those three you're asking for and we're able to look for them you know
042we have that small time frame between now and and June to to really do a lot of good work but if we're able to look for them then we will if you say we can't have those positions then we're stuck um and and if we don't get the positions our teachers and our IAS that are currently in the classrooms will take on the extra kids that should be on the three teachers case loads that we're asking for thank you ma'am um uh Transportation sir if you have any final Transportation questions or any member of the board anybody I got one yes sir how many uh buses are we supposed to get this year I believe is it four new buses five okay and when are they going to be here yes sir so we are
043planning on getting five buses this year uh we're going to get those in May that is going to be three conventional that's 77 passers and then two special needs those are 53 passengers okay okay and hopefully we can keep that up for a few years and we had that discussion uh last meeting uh when we have the a joint meeting with the uh Board of Supervisors we probably want to yeah remind them yes sir right that's all I had and uh one thing we also should reiterate to them is the fact that we're going to have to keep that up for 13 more years if we're really going to see a total Improvement on the fleet again something we need to uh remind them unless they want to give us some more oh yeah I've
044been getting a lot of emails about buses and the problems people uh with their kids is getting home late uh it's a mess but uh I I know y'all are doing everything you can but we do need new buses that's a big thing so and I'm I'm looking at um what the citizens were saying today or tonight and it looks like priority is uh the pay and then the buses because that's the transportation piece and that's at least that's what I'm looking at those are the emails I'm getting teacher pay uh where everybody's pay but mainly teachers and then making sure their kids get home and get to school on time and safely so yeah that's all I have Mr chair thank you sir while you're up there I've got one question for you just
045out a curiosity with the new buses we're getting do they have the exterior cameras on those traffic cameras per se they're not currently outfitted with them um that's an option that we could include if we feel like going that direction and you've looked in that yeah I know our most recent buses going back to the ones we got I think 2020 2021 they do have front-facing cameras um it's just part of the surveillance equipment uh so that's in addition to the camera that's over the driver the camera that shows the students on the bus there's a camera in the rear of the bus that shows the last four seats on the bus so they do have front-facing cameras generally right on on the interior it is on the interior so it hangs down like right
046by the windshield and it shows the direction the bus is going right what what I'm trying to figure out the exterior cameras for traffic um because i' I've get a lot of complaints about you know cars passing buses that are stopped so forth and so on and if we had that in place it would be a whole lot easier to manage that situation legally yeah so really that's a bigger conversation if we're going to put those on the outside of the buses I know it's come up uh we we've talked about it um it comes and goes and we talk about it um but that could be a conversation though it's not really going to be something that's going to happen with All Buses but if you want to start with the newer ones um
047it's certainly a conversation we could have roundabout figure I'm not looking for anything to hold you to it what would you estimate a new bus like we order five more and then you go ahead and include the exterior cameras how much of an increase do you think that would be 2,000 piece yeah we're going to say probably two to 5,000 a piece just somewhere within the window it it's like Sullivan said it's an add-on um okay and I'm going to hold you to that sure thanks I appreciate it since you guys are up there and ready to Dart out of here um I'm gonna pick on you a little bit Mr booster can you tell us how get tell me what your methodology is or your science is behind projecting engine Replacements it's entirely based
048on how many we we did the year before and uh we're just adding a little bit of percentage by year and by mileage of the vehicle um let's see this year we did we've done three in the last three months three so um we're probably going to be do 2.5 or three next year most of them so the engines what we're replacing now they're not the uh they're not the oldest buses our Mercedes um they're not 900 series engines so they're not failing it's all the 6.8 it's the V10 engines so it's the buses that are between 7 and 10 years old um and we're probably going to lose three a year for as long as we keep those bu buses and we can predict it and have it not affect the budget um or
049we can predict it and hopefully it'll be fine because that will come out of the funds that we have for fixing the buses throughout the year so if we lose three engines at the very beginning of the year those last three months of the year are going to be very difficult when it comes to repairs got it thank you I think those are the propanes yeah that's correct as a Ford guy it irks me to say this but it's the dunky propane buses the propane I can completely understand we actually did lose one of the seven threes this year watch your mouth [Laughter] sir all right anything else for transportation Dr Kramer thank you gentlemen thank you who's next it's all you okay at the previous meeting um I brought up the subject of nursing
050pay and the potential for changing that um after further discussion um I have revised what I want to propose for the budget there's there's four four major points here instead of the 10% that I originally originally proposed what I'm looking at is the straight across the board 3% increase which everyone's getting plus a 2% to create a 5% increase for the nursing staff um create two lead nurse positions these would not be new positions it would just be a title um with which a stien of 2,00 500 would go along with each lead nurse position um the same thing with one lead Clinic assistant which would acquire a $1,500 stapen and a change to the substitute PRN hourly rate to go to 2184 an hour for LPN and 3250 an hour for BSN RN these
051would be without benefits no health insurance paid time off or any retirement plan sir could you explain the methodology or the reasoning for the last I get the I get the 3% and the 2% because that's what's that's what's on the proposal and I get the stiens because that's also on the proposal what I'm struggling to understand is the reasoning for the last ones you mentioned there the reasoning for the increase in I said PRN substitute positions okay typically um and in the medical field use PRN as needed but the primary reason for a higher pay rate for a substitute is a simple fact that the employer does not have to pay for benefits such as health insurance which is factored into a full-time employees salary um they get to choose when they work um
052it's easy to get them to come in in times of need when you've got let's say a nurse out for whatever reason Medical paid leave um it's just it's typical in the industry field to do it that way so these are you're proposing new positions uh no the I'm proposing changing the pay rate for the substitutes for the LPNs and the BSN RN so what's the what's the Delta what's what's the change hold on I mean I guess the short answer is how much does this cost on the budget what's what's the additional line item so because there're substitutes it would be difficult to give you an exact number because we I mean we could look at this year's budget to see how much we spent on Subs it's going to be higher than we
053would hop because this year we had some vacancies that we've put Subs in place for um however if you look at the pay rate for our current substitute nurses um for our LPN they are currently sitting at $17.15 an hour and Mr booster your proposal is can you repeat that for the LPNs uh for the hourly rate uh for the substitutes yes 2184 per hour okay so 17 15 to and then the RN's 3250 and they're currently at 1985 and then the bsns are are also currently at 1985 and Mr wer is proposing I've got them long together the same okay are we struggling to bring in substitute these substitutes yes I mean we do not have a large poll I want to say we have like we've had three um and we have two
054consistently that can really support us as nurses um we have a very small poll so the and you know I can't recall when the last time we did we did a we hasn't been long ago we we approved a change for substitute teachers is that the same chart no because we Outsource our substitute teachers we cover substitutes for our nurses internally so we have pay rates for our substitute nurses on our pay scale because we pay them directly we employ them as Subs but our teachers are contracted out um the increase that you recently did for our teachers is to bring them to minimum wage um okay so what we also still have a difficult time bringing in substitute teachers yes which is why in the proposed budget we're requesting around $200,000 for an increase
055to our substitute contract in order to increase those pay rates as well do the percentages of that increase Loosely mirror what Mr booster has proposed I'm asking you to do math on the FL that's I know that's not fair but um I'm just trying to compare apples to apples here yeah so we're only asking for the teacher pay we're only asking to increase it by $5 on their daily rate so no it would not be the same percentage increase um but without looking at a comparison I can't speak to say that we're not further away from the Target on nurses than we are on teachers if that makes sense say that one more time so without like really looking at the numbers I wouldn't be able to tell you um I'd have to look at
056them to be able to tell you are we further away from the Target that we would want to be at for subn nurses which would require a higher percent increase than we are from teachers can you get us that sure MH I think that's important to understand um I I guess that'd be another one we'd add to the to the list for a ranking so one one more thing in addition to what I was uh speaking to previously um I had recommended changing the substitute Clinic assistant positions to full time and creating an additional fulltime um I'm not looking at creating an additional fulltime but I'm looking at creating two full-time Clinic assistant positions where what do you mean where what schools wherever they're needed floaters they could be if need be yeah I I
057guess that's that's kind of where I'm at I what's the justification and I'm not saying it doesn't need to be it doesn't need but that wasn't presented as a is a priority what's the reasoning to add it why do you think we need this and it's not a trick question I'm not trying to give you the oky dooke I'm just trying to understand the the reasoning are we falling short today with our current Staffing structure for nurses and clinicians currently you have one nurse per School um not you don't have a clinic assistant at each school and you still wouldn't under this plan for this type of situation however if you've got one person in the clinic uh whether it be the nurse or the clinic assistant depending on any given situation that person can
058be overwhelmed and they canot handle the workload that's coming in if you could have two people there then that would be a better overall functioning system um and it's like in the in the medical field for example with us anytime your resources are overwhelmed then you have a problem that's that's considered a mass casualty at that point um that could be one Advanced patient would overwhelm your resources so then you've got to call an additional plus they can do other things in the clinic while the nurse is doing what they need to be doing I I understand I my question remains are we falling short today um I I think we've heard a pretty strong and compelling case about us falling short on sped positions does this Trump the sped positions that are proposed I
059wouldn't say it would trump it I would say it would be equal Dr Kramer have we fallen short on our our Personnel structure when the medical field as it sits today I would not want to venture a response without having a a discussion with our our staff um allow me if you would to meet with staff and if I may uh get back with you again I don't want to speak prematurely okay I mean I again I think that's another one we put on the list to to rank it out but we need to be informed before we start ranking that out does that make sense okay Mr chair would like to ask um to ensure that our staff is clear with what Vice chair Worster is asking I think you provided us with some
060of what you're asking and writing Mr wer am I correct um I can send you everything thing in the email um after the meeting tonight if you would so that would certainly if that way it'll specify everything absolutely if you would send that to the clerk and copy me and we'll get it to our staff and we will review that and then get you response to your question Mr chair please get it to the whole board I I think I think the board's clear on what's been proposed in the budget what I what I'm not clear on is is the additional stuff yes I'm just trying to get myself educated so I can make a smart decision sure so if Mr wer gets that to our clerk will get get it to our staff and
061to you the board and I did want to just clarify because I think when you were talking about the supplemental positions I think there was the understanding that those are already in the included budget request and they're not the CPR trainer is included but the Le two lead nurses and the lead Clinic assistant are not currently included so if you would want us to add those as well we would need to add those as um additional stiped request uh so we'll just need to know if you want to do that as well yes I would so add that to the list and that'll be part of your ranking that you all do okay anybody else go ahead sir all right I just have a question on when are we going to rack and stack this
062are we talking the 18th are we talking before the 18th to have it ready so we so we're going to start working on it tomorrow so so to say or or I need to know some suspens I so I would I go back where we started I would propose that right now we just run down the board here and identify if we can get three or more people to say cut it off the list let's identify right here right now and say pull it off the list we won't even bother ranking it we'll defer it whatever the case may be identify those we'll get our our request for information and I would say yes we can start racking tomorrow and be and start working on that I think we've done our due diligence um we've
063certainly fielded the community for feedback I feel like I've exhausted most we can sit up here and ask questions for the next three weeks yeah um so so so okay so the question when are we going to get uh a spreadsheet identifying what we're going to Rack in stack I believe as soon as we add these handful of items to that list we can have that out by the end of the week absolutely I tell you what if you we can provide whatever structure um you so desire so we can put that in some uh format uh the board's liking and we will get that back to you sir I think for the most part we are aware what you're asking for I think it's here we've already compiled that information so we can put
064that in some priority or some order and uh send that back to you uh Mr chair Mr Vice chair for your approval yeah we'll we'll Farm it out I mean we'll we'll do it via email one to one so we're not breaking the the Quorum rules and we'll we'll discuss it and work it out and everybody will get an equal vote um I I would propose that we use the similar if not the same format we used for the capital we're familiar with it sure absolutely M Perkins you good I'm good um sometimes it's confusing when you have just everything added up to the end you just all the big numbers if we can have like another row that kind of gives us the order of ranking that would be nice one one through whatever
065starting so one row that has the actual number and the another row that has where it is in that order so we don't have to go and look for the you know sure numbers yeah I'm with you I think we're well with what you're asking and I think you're absolutely correct Mr chair the CIP uh format has provided us with that kind of structure and we'll send it out to you all for for review and approval okay I think we can start with that and we'll send it to you all in again yeah and I I think I think when we do that and when we present that to the public I mean it's pretty clear what the priorities are for each individual and then as a collective and nobody's not everybody's going to be
066happy that's for sure well it's going to be done on a spreadsheet correct correct yes so once we rack and stack we can sort the spreadsheet from the first priority down to last priority yes sir 100% very simple agreed so yes ma'am and can you also make sure you're notating anything that's a requirement on there yes we'll work with Mr VAR because there are some things thank you for that uh Miss Perkins there are some things that are on page one of the four pager that are absolutely required uh the raises Health uh Insurance Etc uh so perhaps we will keep that we'll figure out a way to to have that um denoted in a way that it's absolutely required and then the important but discretionary items are in a separate list yeah I think
067we can work through it we got time not much all right so let's do let's do uh let's do the uncomfortable work let's look at page two of four new positions does anyone have anything they'd like to pull from that list doing that now if if we don't want to we don't have to yeah I I think it's probably good to go ahead and pull the stuff it makes it easier for us to rack and stack what's left I would agree floor is open well let's make it easy um the attendance clerk is one I'd like to pull and the library assistance I would agree on both of those I'm in agreement on those say it again the library assistants and attendance Clerk that's three I agree what was the third one that's three that's
068three people okay okay so Library assistance an attendance clerk all is that I agree okay I think that's that's unanimous which one is it two and the one that's not on here is the BT we're going to put that back yes everybody's clear on that yep yes sir mhm would that necessarily be under new positions yes it is it is yes because you're adding it to the budget yeah it does not exist it currently doesn't exist that special education teachers vacancy that's currently covering the cost of it needs to remain a special education teacher position okay gotcha okay moving right along here hold on as much as I support CTE is a CTE director absolutely necessary I would say yes yes yes Stephan I would certainly say yes with Again The Isle Maritime Trades Academy
069expanding um they're going to be up to 80 students in the governance lab school imta with what we currently have and we used to have that position years ago we don't anymore so with the expansion of our CTE programs I would say emphatically yes Mr Vice chair okay who who is currently covering that right now we do not have a full-time person covering that we are using um a number of individuals who are providing some support because we don't have a person um so so we and since I've arrived here we have not had one person perform that role which has been a huge part of the problem Miss Sullivan please feel free to add anything or Miss sketch sure I mean we used to have that position it was cut at at one point
070um and since then the director of secondary um was covering part of that role uh Mrs uh streets position coordinator of professional development CTE was covering a portion of that role um principles take on a lot of weight of trying to assist with directing the CTE programs because there is not someone above them in order to help facilitate that so our High School principles do a lot to support that as well and I'll just add everything that Miss Sullivan said but um we have been maintaining with that structure with the addition of imta we cannot maintain that and I'm very worried about the the quality and the oversight of our program um and to even help improve the certifications um I'm worried that there's just not enough capacity with the people that we have to
071get all that done and oversee imta okay so without imta we could probably keep doing what we're doing but with that there's no way okay okay thank you D we ready to move on let's move on change and pay I do I do have a question for ssos we have two ssos at Smithfield and one at Windsor so I'd like to cut that to one have two ssos at each school for this year and hopefully next year uh maybe grow may I say Mr colleague yeah looking at obviously there are two different schools but looking at the size where one school's 1,300 plus the other school 500 uh so having two and two I don't think that equates to what we need uh because of just the the numbers one school is two is is
072you know three times the size of the other no I I I understand that um and I think the major thrust of the uh presentation when we talked about the last meeting was during the school day when students coming in and visitors are coming in we need an SSO at the front door but we also need an SSO in other parts of the school I get that um and I'd certainly like to just say yeah let's just you know font them all in fact put ssos in each school but you know right now you know I in my mind I can only justify one but we'll see how the rest of the other four that I I I believe it should stay and we should just rank them out okay that's my opinion okay anybody
073else okay I guess I'm in a minority in that one okay uh change in pay at the bottom we've got where it says nurses and Clinic assistant um how are we going to work that are we going to leave that there and have separately what Mr worcester's proposed um that's that's a little point of confusion for me right now yeah I I think I think the staff owes us some some information to kind of clarify how that's going to look okay is that were we good yes sir we are going to get back with you with some of the information uh that has been discussed and some of the information Mr wer will be sharing with us and just for the sake of saying it out loud like I'm not saying that I I think
074all of these are well Justified but there's certainly stuff on here that's not that arguably should be um for for Network to network admin to systems admin you know that's one person but I know there's a heck of a lot more people that work in IT department that probably sitting and watching going where's my extra little pad on the back so I think I think if anything it reinforces the need for this compensation study yeah uh supplements and stiens go ahead Mr chair if I may add on the nurses and Clinic assistance uh it is currently budgeted for the 3% plus 2% the only thing that is not budgeted for would be the stiens the change in substitute pay and the addition of two full-time Clinic assistance that's what is not budgeted okay that makes
075it easier got it so we can add those on there fairly short fashion okay supplements and stiens I think every one of these are relatively low cost and and worth the investment um I just had a conversation um about beta we have one stien for a beta teacher per school yes yes that's correct is it possible to um just put one here for consideration if not this year maybe next year for an assistant I believe a request has been made for maybe a small stien of some sort like for just kind of an consistent beta sure we can add that if you want to consider it add it I've seen those folks firsthand they're running around it's for each school I believe that's how I'm not completely familiar with I've only had one conversation so
076I don't know that we're ready to put it necessarily on here this time um it I think conversations should be started on the program and what it entails um the work you know teachers are putting into it I mean I will tell you teachers the people who coach beta put an enormous amount of time energy all of it into coaching and we probably don't give them a large enough stien and we probably should give assistance but we can certainly defer that to another conversation or if the board would like to put it in there we certainly can do that as well I I don't think if nobody objects I don't think it would hurt for us to have it as part of the ranking um do you know about how much we could expect we
077currently pay our beta sponsors 750 for a school year um so if you were looking to add um you know one for each school to into addition to what we already have you would be looking at it 6,750 to add to the total budget for an extra beta stien for each school if you have two people or they doing the same amount of work or is it more of assistant it's typically it's typically the same amount of work um they're staying after the same amount of afternoons working with the same groups of kids um it's just being able to divide and conquer the large numbers of kids they have participating in the different activities that they're doing and every school has two of them every school has one well except well we have one that
078does not oh yes because it's a fourth grade and up program so Carolton does not I could give you I can give you a firstam example so my daughter she's in beta at Georg e Tyler um they've had goodness gracious one two three at least three after school fundraising events and those probably drug on for about three hours every one of those events there was the primary beta coach Miss bman there's her plug um and there's there's ladies there helping them sometimes it's PTA but there's there's people there uh then when they went to the convention over in Hampton they stayed overnight so they were basically there for two days to include all night long so I don't know how many hours that Tally's up to but they were they showed up to work they
079hop on a bus they escort these kids all the way to Hampton feed them hang out coach them all day long put them to bed watch them wake them up feed him for breakfast finish the day and then bring them back to school and I don't know what else they've got planned for the rest of the year but I had no idea how much these folks were doing so it's a lot of time commitment so in other words I support your proposal and so with that correction from Mrs gets that would be eight additional stiens to $6,000 total ready can I get a breakdown um under the supplements and stiens the additional SSO pay for high school game coverage you're looking at 15,57 can I just get a breakdown on that is is that an
080accumulation of number of games or how does that how is that figured out this estimate is based on uh 30 games at Smithfield High School and 10 games at Windsor high school and with an average um overtime rate so is it overtime or is it considered a stien I'm not sure which it is so it is a it would be an overtime rate for them because they're working for us in the we we can't pay a stipend um for a the same job so the job they perform during the day by labor law we can't pay them to do the same job without paying them overtime if they go beyond their 40 hours like if they were going to be coaching basketball we can pay them a stien because it's not related to their day
081job but because it's directly related to that we have to pay them overtime makes sense yeah the reason I was questioning is cu it's you're looking right at 50% of their salary anyway if I'm reading this right because in SSO is 30,000 I think it's going to be split the time is going to be split up between multiple ssos yeah that is correct okay so you're not looking at just one no it's all of them receiving yes uh all right I'm with you okay appreciate it ready to move on yeah page three purchased services all right I guess I'll take this one um I I asked this question before um as far as additional funds for chartered transportation and I'm still on the fence with this I know when I was in school if we
082had whether it be away away games or field trips or anything we always utilize a school bus so I'm still questioning the 4500 for chartered transportation and just uh FYI the 4500 for the chartered transportation is actually very low that is a lowball figure of what could be used for Charter Transportation some of the charter buses cost a lot more for a trip to let's just say JMU if that's where a championship is being held so when you start talking about going to Northern Virginia and different entities of that nature a chartered bus and especially let's just look at the the division in itself the number of state championships and Regional championships and and uh District championships that uh we have actually went to and have won we could actually run this uh chartered bus
083I guess you say line item up a lot more and taking our school buses a lot of times that a lot of times these championships are not always on the weekend sometimes they're on the Thursday or Friday night or something of that nature so we'll be taking buses out of our current Fleet and actually running them to those uh meets so that's why um we feel that this is very important to just move forward with how would the overall cost compare versus a school bus if you figure in fuel mileage um salary for for the bus driver would it be more or less utilizing our own bus and Personnel I would definitely agree that it'll be less than using um um our own personal bus driver and everything to you take in consideration once again
084taking our buses out of the fleet and having to rearrange that type of um those type of services yeah oh yeah sometimes they're often there for two days when they have to stay overnight so not only are you taking the bus out of the fleet for one day sometimes two or three days the bus will be gone and then paying the bus driver uh the whole time 24 hours a day you have to pay the bus driver and individuals of that nature if if I may I think the real question question is because this isn't ask for an increase I think the real question is What's the total amount currently budgeted for Charter transportation is there total I never thought so I didn't think so right um there is um not a current line item
085for transportation or charg okay so this is just something brand new yes got it just based off of experience for the last several years of what we had to do and really based off of an incident that occurred last year when our bus uh broke down um in Northern Virginia uh with a with a championship team and having to try to manipulate trying to pick that bus up bring it back home and at the same time and sure the kids are still there participating not worrying about trying to get home not cool you're right well I would say we leave what we got as is unless anybody has anything else and we'll just rank them out yep I agree anybody good down here okay travel training no issues no issues materials and supplies okay I'd
086like to talk a little bit about the two aeds annually yes sir um so it's my understanding we've got a bunch of different types of aeds uh in our schools and um some are much older than others but what I'd like to do is um get a program going where we're getting the aeds that we can um use with the pads that fire and rescue uses on their life packs and one of the reasons for that is them pads cost close to $100 a piece so if we you know have the unfortunate need of using them not only can Rescue come in and use them pads so they're not wasting time taking them off a person's chest they can plug right into them and then they turn around and hand us a brand new set
087okay that's so help save a life and help save some money so I'd like to get a program going there the way to start it in my opinion would probably be if we do buy these two aeds we we buy the specific ones with the pads and I've got that information I can give it to you after the meeting Dr Coleman um but I think it's very important that we do get a program going so that we do have the right aeds in all the buildings and the right number of a EDS in the right places okay it's you know my understanding there's a couple other places within our schools that should have aeds that don't so we we've got to really look hard at that maybe get some professionals in and uh and and
088figure out make sure we have exactly what we need absolutely seems like we've talked extensively about just about everything on page three and four yeah yeah I would say I'll start by saying that I think the Promethean boards are well Justified yeah but I'm not sure that we should rank them all individually I I don't know how to go about doing this if if if push comes to shove and our funding gets a little bit thin perhaps we can phase those in maybe not buy them all one year by some this year some the next year that's exactly what I would suggest and be thr if you would do if you would just look at um allocating x amount of dollars each year so that we can eventually get them all in I think that
089would be more than reasonable what do you think a suitable amount would be maybe anywhere between 40 50,000 Mr CER we nodding kind of sort of uh all I wanted to do is add really it's up to the board about how fast they want it done so if your thought is hey we want this done or Dr Kramer wants this done in three years we want it done in five years really we can just add it up and divide um and that way it's always a flexible action so there's no defined amount but if we want it done in three or four years which is usually a goal for a technology project then if you add it all up and divide by four that's probably about the amount you want constant what's the board say
090I think I'd like to have it the same as we have the buses right now so that we don't end up with all the sudden a big expense these are in there we're using them it's the newest newer technology so we need to plan for it yeah yes sir sounds like we're all in loose agreement yeah I like that what you say Mr rer you're against it all together not all no I'm not against it all together um I'm against that one lump sum all at once oh I think that's so yeah we can break that up um which one of these line items as far as Promethean boards go do you absolutely need the most and do you see a definite Improvement in education with these boards if we were to choose just a
091single light item I would recommend Carolton personally as there are only low grade elementary school which we see very high reception with them um that does not have them as an option for most of the building now at the last meeting I had a lot of questions about these and about technology in general and I got a whole bunch of emails I bet you did uh very good thank you step so um I would support leaving all of them in the budget and hopefully we can get them all at once yeah I mean this could be like a one-time cost that we are also given to outfit all of our buildings I mean is that what you're thinking yeah I mean nobody nobody contacted me said hey we need to buy these every single person
092that contacted me he said this is how I use them and this is how I teach the kids and the kids benefit this way which is what I was looking for and so I am a big- Time supporter of them now okay great so then potentially like a onetime a onetime ask but then also building in the future bu budget as Mrs Perkins had stated needing to replace them building in Replacements years to come but but you know as technology progresses you know five years it's going to be something different you know it may look the same but the technology is going to be better and when we start doing that that's exactly when we would start staggering them like that what do you know that we need to know I just wanted to let
093the board know right now I've been able to accomplish about 15 boards a year out of my existing budget um which has been more than enough to keep up with repairs and replacement as well as growth but it's very very slow so the recommendation overall in the industry is expect to replace technology about once every seven years on that style so if you Encompass the whole project divided by seven that would be the number if we were to grow the budget as a true replacement style in time how old are our oldest ones I'm sorry what was that the first boards we've put in how old are they the oldest ones are 2019 yeah not old I think that was the first year we put them in right that was when we did the pilot
094yeah 2019 2018 2019 school year was the first year we put them in and then we grew a a little bit from there and then we did the mass at Hardy and a very large purchase for Windsor Elementary School carsville Carolton was not included so we're coming up on we're going to need to have annual Replacements and basically this line item in the budget uh within the next Pro well if we did this over the next three years we would definitely need it by the end of that okay so it's kind of a recurring cost on this point forward so if my math is right just the prometheum boards the total cost to replace to to satisfy your ask that's presented is where to go dead G it $260,700 plus Smithfield High Schools 46 plus
095Smithfield Middle 43 plus Georgie Tyler is 38 plus and Windsor is 35 Plus if you add all those up just promethium boards it's 260,000 741 yes sir that is correct and that will take us to the four core classrooms in secondary schools and the core classrooms in elementary schools and Mr chair if I may you know that is not we don't need that amount every single year it would be the one time so that we can do what Mr C rer just said finish out um those classrooms and then if we had um some reoccurring cost so that we could um do the replacement but maybe if we could ask for that onetime amount I think that would be great would certainly level the playing field much quicker than peace meing it yeah I just
096I like it I just don't want to cut off our nose despite our face because we've got a lot of stuff on our onetime expense list you want to rank them out individually or as a whole I think we need to have the cares sorry carsville Carolton I'll get it eventually um separated from the high school ones what are you y'all going to have to help us on this one um the need if funds get tight do we don't want to just say no to all of it so is there a recommendation from y'all of how to rank this or can um what if break what if we put $100,000 in the budget that would do it that would do for one3 right Carolton we could do that I think that's the safe play especially
097at a long term it would be a reoccurring and that way you can continue to replace and repair as needed like we can grow every single year and get a little bit extra you know we still have um health and PE classes Health classes for the most part that we'll need to take care of there's foreign language we need to take care of there's pull out rooms we'll need to eventually take care of so that would fit with your schedule of sevene Replacements yes sir okay $100,000 is what I would so we be very duable modify this add one light item for $100,000 for prometheum boards and outfit carsville first Carolton I'm sorry I always get those Twisted Carolton yeah car's got and we're probably going going to have to plan on that for the
098next 3 years yeah at least I mean by that point we'll probably be back to the point of start reping 15,000 after that though it is possible everybody good with that there's also the reason Miss Perkins I keep hesitating by the way is I'm not sure what the tariffs are going to do as far as impact yet why you keep grinning at me she's enjoying this all right so can we adjust that on the line we'll just make those adjustments anything else can we walk away here with a clean list next day or two and we can start prioritizing on our own yeah and um Mr chair wouldn't surprise me if we you know prioritized all these we got everything back and wanted to come back in and sit down again to make sure we're
099all still on the same sheet yeah that's fair so okay closing comments Dr Kramer you got something burning on your tongue we also welcome the 221s are individual meetings as you all have uh taken advantage of so as we compiled this and put it in uh some order that you can rank them feel free to continue um reaching out to staff and letting us know what questions and concerns you might have okay I guess we're good huh anything else right appreciate everybody coming out uh we'll call it tonight