001foreign [Music] but the records show that all board members are present except for Eric strandberg and we'll move into our board showcase and Jessica's here to talk to us about Atlas curriculum mapping but thank you all right well um what we are doing is pretty exciting in the district um you are very familiar I know with our continuous Improvement plan and under the area of student learning we just have three goals there's a strengthen instruction in the classroom to be used to the Princeton Paradigm to embed authentic literacy in all our courses and then the one I'm talking about tonight is honestly the first one which is our move toward a guaranteed coherent and viable curriculum so what that means in a nutshell is that we know that all um teachers in all classrooms are
002delivering our best plan for achieving the goals for that grade level so if you think of any one grade level in the in the elementary schools we can have up to 10 different teachers teaching the same content it's possible that 10 teachers 12 teachers would have 10 or 12 different plans and we want to make sure all of those plans contain the best things or the things we've found most effective for our students um and that we're all going toward the same goals and so what we have adopted as the software where we're documenting our curriculum curriculum is just a teacher friendly plan for what's most important in a course and how are we going to get students to learn it and where we are documenting that is inside Atlas the software is it is
003working in fact we're benefiting in a couple ways already from different stakeholders or groups so one of the people it benefits is new teachers as they come into the district so that when or someone who moves grade levels or new courses for example so it's a good um intro overview of the course and what you'll be teaching what's important for students to learn to be able to do so for teachers it's been a valuable resource it's been a valuable resource if we ever have families or um community members that are curious with questions like for example what is your seventh grade curriculum we can go to the software and pull course descriptions for every class in seventh grade and send them a clean report and families have been very happy with that response and then
004the third group is as administrative new administrators particularly but for administrators it allows even more transparency in the classrooms you can't be in every classroom all the time and so this is a way to know what teachers are thinking what they're prioritizing what we'll see when we go into classrooms and what we're hoping to look for and and encourage so um I am going to share my screen only if I can I don't seem to have that button awesome it could be a YouTuber I got it thanks Jeff sorry Angelica I make green Shadows okay you should all right so I've Shrunk the list down here so it's not overwhelming but every course in our district is listed in this catalog we go through a sort and we can actually click into any course so
005this is English language arts for kindergarten I chose that because of our emphasis on reading and writing um but this is what a teacher would see so there's a course description for every course this is supposed to remind us again all teachers what's important in this course so it says here the main goal girl goals of kindergarten MLA are reading rating and then the other category is called listening speaking viewing and exchanging ideas so those are directly from the state standards but Reading Writing listening viewing speaking what does that mean in kindergarten there's some more language under that so it in bold says our number one priority is building alphabetic principle phoneme graphene course respondents to accelerate decoding skills fortunately all of our teachers have taken letters training so they know what that means and
006it boils down to students know what sounds letters make so they can put letters and sounds into words so the activity that was here at board showcase one night where we were doing the map it skills students are astounding words out that is the evidence we're looking for all the way back in kindergarten so there are three phases of curriculum mapping the first phase is to be able to write this description that's agreed on by all the teachers the principal and then me we collaborate on this at K through five we do this together and then we identify what are the units you'll notice I pulled this up because it's it's okay that different grade levels look different again as long as it makes sense to the teachers so kindergarten has several units they all
007go all year long so kindergarteners are practicing these skills through the whole year um and what is also identified in phase one is if you go into any one of these units it will tell you what are your habits of the tiger that are important so I clicked on concepts of print our kindergartners are working on the reading and writing habit there and then they specifically identify which standards from the state of Minnesota correspond with the unit so this is cool it is super cool so it allows us also to do a search like are we hitting all of the important standards are they mapped are they are they getting done in every grade level so that's part of phase one um all courses in Princeton Public Schools um with the exception I there's there
008are a few I'll say 90 of courses in Princeton public schools have mapped that far so and some of ours are even in phase two where then you can click on these units and go deeper and you'll find out what is the desired result of just that unit what is some guaranteed resources or guaranteed activities we do with students in that unit regardless of classroom I have a question so is this where the teachers have to go in for each student under this how does that or is it just like a testing this is this is really like the the teachers lesson planning okay yeah so they don't have to go in for each student and they do not nope um I did want to show you yeah compared to what Ela looks like in
009seventh grade so you easily navigate here I'm going to look up all seventh grade courses and look up their Ela what do we do in seventh grade ELA it's for students to develop strong literacy skills they've deepen their abilities to read write listens to speak oh my gosh it's the same standards right however there's more more information here essential skills they focus on are utilizing text evidence to support and defend claims analyzing different perspectives in literature comprehending and interacting with complex texts and developing strong paragraph structure to communicate their ideas effectively so their course rather than all the units consecutively you'll see that their units progress and again same way you could click into any one unit and find out more about the unit what standards are they doing what habits of a tiger are
010they working on so will you mentioned K through five yeah I was referring to um the planning process so the admin and I are a little bit more Hands-On with Elementary because there's so many of us that to to make sure that we're all on the same page it's it's best to collaborate as a team um in seventh grade for example this is really written by the seventh grade teachers and then we the administrator and I collaborate by looking at what they say and then ask good questions yeah rather than all being in a room at the same time mapping thank you yeah so yes it has been a wonderful tool so far and we expect to strengthen it this is part of the continuous improvement process and it just helps all of us ask
011each other really good questions to strengthen the instruction is this being used by other districts as well there is this um this is not something that's in every District but there are districts in Minnesota and across the nation that you say yeah yeah this is something that that we you know how we have our different District uh leadership teams so we have a student learning leadership team and that group vetted all of the different um possibilities to do this one thing that we did consider is to just build our own through Google Docs we did choose to go with Atlas Rubicon because that would seem like it was the best for us but we you know it's like we're pleased but not satisfied we have a lot more work to do like we're still we're
012nowhere near completion right and honestly this is something that's like a living document it's constantly has to be reviewed and updated and changed and that's what we're you know we want to build a lot of that into our PLC time where teachers are looking at what we want students to learn and be able to do how will we know if they do or not really looking at those assessments uh and then what's the best learning design and units to get them there and I think one huge misconception that I feel like most people have is they think that your curriculum is like the textbook that you're using or whatever like tool you're using there really isn't I mean the the tool you're using or the textbook you're using that's that's one piece of the process
013but it isn't that you don't just plop book down and say that's your curriculum right the the curriculum is is a big fancy word for a plan and it's and you start with the end in mind what is your desired outcomes your end in mind what do you want students to understand and then you you funnel in all the standards the state standards then you work your way backwards okay what must the student demonstrate as evidence that they do understand or they have met the standard and then you build from that what are the learning uh lessons and units to get them there and then that's where you know we want to have these guaranteed viable pieces that are tested to be best practice that we have all of our students get but then also
014providing some flexibility for some of the art of teaching where there's some opportunity for them to deviate from that a little bit I mean the biggest thing is is you know we have to reduce the variability of a student's experience especially in those Elementary grades you can't have a kindergarten if you have 12 kindergarten classes at 12 completely different things that they learn right we have to say well this is what we have in Princeton so that we're all kind of on the same page affirmation as our new high school principal and assistant principal came in so we did take some time and look at this and they come from districts where they curriculum map but it is buried in Google Docs and it's certainly not available for anyone in any building to be able
015to see what happens in our whole system and he thought it was a very and this is only in-house right right we we do have a goal I mean I do I guess to get to a point when when we feel like like we have this dialed in that we would be able to pull from it in this and and be able to publish pieces of it online so anybody could review like right now we will provide that upon request and we can you know we can pull it from this document but you know at some point I'd like to get to a place that we could they maybe work [Music] but we're not quite there yet when you're um on a high school level like facts or art or I know art has some
016well they probably all have standards instead of fashion yeah they write those themselves then like when they're like how do they do that you know they all come from either Minnesota State Standards or some federal Standards Board so we have the list that we use in here and they're all check boxes so regardless of I mean it's all classes all classes [Music] it's really cool you mentioned a phase one and phase two I can't even analyze about what are we in phase two or we are in phase two now yes um some buildings are farther in the face too but all buildings are at phase two and there's three phases oh yeah and what's that phase three looks like him just more phase three is more of the um the guaranteed plan so right now
017we're we're making sure that we have guaranteed assessments or performance tasks so we can see if the students are able to do what we're wanting them to do so you do that before you agree on the resources you use to teach them to do it and you define to the group what you mean by performance tasks sure performance task is whatever you're asking the student to do to demonstrate the learning so um the map it exercise that you saw students doing would be an example of a performance task singing a song would be a performance task writing an essay would be a performance task so the actual doing of it are producing it so like that it's not just tests that it's the actions yeah [Music] yes right here [Music] okay the the board just
018needs to be aware that the only downside of this costs money and you know when we when we talk about the software budget right this is on that list right but is it just roughly do it you were doing them um well I think it's probably 20. it's less yeah so it's less less complaint oh we're getting a great deal I feel like the amount of consistency that this program will allow us to have is where the software I mean from what I can see that's it just breaks everything I love like it has the habits of the Tiger in it and everything like I don't get much I don't get much more detail than that I don't think thank you okay um there are no citizens comments so we'll move on parts and we'll
019move on to board member Community report starting with Melissa a policy committee today and thank you I think that's about it for now so it's going to be getting busy soon though so okay yep ah just the finance committee policy okay um I did the msba summer workshop and uh that was on the science of reading and um attended two breakout sessions one on book Banning and one on strategic planning and I can tell you in the Strategic plan we should have been presenting that Improvement plan we're way ahead of uh what they were doing there so that was kind of cool and agenda um I did the agenda planning and then I'll Finance meeting done I attended the msba workshop as well um Sue and I attended one together and then I attended um
020the assessment and data for the teaching and learning as one of my classes for the state standards as my one workspace okay the closing speaker was the author of Pete the Cat Theory yeah so that was really fun and he's moved into um the educational realm and published a book and so that's cool it was it was a good Workshop good books no Noah student council report will move on to the superintendent report okay last Thursday was big day for us you know lots of planning went into that where we were able to get our Communications out to all of our team members I do believe I forwarded that to uh the board so that you could kind of see what our our team members received um and if you have a child in the
021district you would have seen uh the communication that went out to families I may have forwarded that to you um as well it's you know I'm really proud of that where it's very professionally done well done when you know parent clicks on the link after they get that email that kind of takes them to a website and it's I I think it's just pretty strong work so that they can kind of go through a process to get fully registered enrolled and updated for the school year and lots of that information out and of course when that happens that kind of gets the wheels turned in so you know you start to get the emails and the phone calls and questions and those kinds of things so uh we you know uh sites it and myself
022have been working through some of that as we go um a big week with activities starting so you know let's buzzing all around I think Jason you probably just came from coaching so yeah um so we expect another state state entrance maybe the title this year a little younger this year so I mean we're proud of that work and uh excited for that that's always a big thing for us um this morning we had a great meeting we had our admin but we also had all the admin assistants to join us um and it was very spirited meeting it was really cool to have them uh join us and you know we focused a lot on transportation again really want to have a strong start with Transportation uh this school year and also Jason and
023HR presented on some new tools that we'll be using uh for the application process when we have uh folks applying for positions in the school district and I think that that's really going to be a good thing for us so that was good next week is another big deal for us because we're bringing in I believe 13 new teachers to the district um so we you know Jessica and I and the principals will you know basically every minute or hour of their time will be scheduled throughout the week for them they'll also be joined by their mentors that are assigned to them as well so that's a big week it's every year is a little bit different this year is uh yeah unique in the fact that um you know we don't have very many
024classroom teachers we have a lot of Specialists a lot of you know a special ed um speech and language you know just kind of all over the board kinds of um so we have to do a lot more customizing of the trainings that we give it's not really a one size fits all because they all need different things so that's going to be a little bit different for us but I think we're ready for that and then that of course that following week we have all of our team members come back uh the The District 8 is on Wednesday and of course we invite and encourage board members to come if you can um we'd like you know we start at 7 30. uh but uh we try and get out there you know by
025seven just reading people welcoming um thanking them and serving um it's going to be in the high school yeah so um so that's that's coming up on the way we set it up too is on Monday uh it's kind of their own classroom day Tuesday is building day Wednesday is more District day and then Thursday is kind of a combination of quite a few things a lot of our mandatory kinds of uh statutory um kind of requirements to have annual trainings we have done put Place several of them online so we have provided time for them to go through those training trainings on Thursday and if they've done them ahead of time because we did send those out they'd be free to to leave earlier um and then that following uh Tuesday the buses roll
026in Ready or Not uh big time for us and schools across the state of Minnesota [Music] um folks mentioned policy committee that we just had I think you're all aware of all the different changes in law and statute that has occurred this last session so now it's up to us to make sure that all of our policies reflect those changes we made it through quite a few um you know we did talk this morning too in admin about any handbook kinds of pieces that would need to be changed into some of the policy changes and thankfully there's not much the biggest fun that we've uncovered is this directory information about you know what's public information and what's not so that's going to be cleaned up and uh we'll continue to work to work on that
027[Music] um so policy and then of course uh lots of projects going on in the district the biggest one that is uh on everyone's mind is the high school parking lot and you know if you every day you drive by there you're going to see we've seen if you see more progress just lately than you had even so it's you know that's kind of how it goes but I I saw today they were putting in all the concrete and the sidewalks and some of that work so um the idea is to to be done of course uh weather is all is going to be the only thing that will Sidetrack us if we get a bunch of rainy weather that could limit us we do have a plan B uh if we have to uh
028and that would be getting the first layer uh down and then starting to stripe it and then and then finishing over mea is what we would do if we can't get all the layers um down so so by the first by the by the first day of school are you hoping or are you I think it's scheduled to be done 8 31 with all this striping uh I emailed this morning because of course it rained on Sunday and I will get an updated schedule tomorrow okay because some of their a parent asked me that they had heard it was going to be October and I said no no well a31 is just the first layer or it's both layers both layers oh as of right now good okay that's plan a because Plan B would
029be the one layer yeah okay and uh all right that's that's good for now unless you have any other questions that you'd like to ask about the bathrooms in high school or well uh they probably will not be complete until the maybe the second week no they're scheduled for the end of the month end of this one September okay okay so a little later guys but that's something that we worked with Ryan and had been on and they had a plan okay they're gonna be nice I think that's gonna be really a nice feature phones too with the little water bottle okay all right any other questions for Ben all right we'll move on to number seven to approve the agenda as presented motion made by Eric's being second by Chad is there uh any
030discussion here and now if you ever say aye aye we'll discuss an act on previous board meeting minutes from um August 1st so potato motion second uh motion made by Melissa second by John is there any discussions move on to number nine the consent agenda and I'll entertain a motion to accept the consent agenda as presented so motion made by Deb second by Melissa is there any discussion hearing then all in favor say aye aye opposed same sign motion carries so now we move on to the information uh part of our meeting and the beginning is the CTE facilities presentation all right just uh I want to frame this uh the board had charged us to bring a proposal uh to you with with a priority of coming up with a facility that would be
031related to Career and Technical education and utilizing best practices state-of-the-art kind of facility over the last year we worked uh got on tours lots of meetings to get us to where we are tonight and we're excited for to have uh Robert here um he's in the back Bond I see his virtual uh Jody came in thank you all for for coming and I think Ryan from ICS will also be joining us at some point logging on as you speak all right super cool so I'm wondering uh Vaughn are would you like to start or should someone else start I think Ryan's probably gonna take it uh and walk us through there based on our discussions as soon as he has a chance to finish logging on okay can you can you hear me yes we
032can okay perfect good timing um yeah I'll kick us off a little bit um we are probably gonna have Von Von go over the initial diagram but um I kind of think the the intent of tonight was to in essence get a summary of the CTE project development if you will and what that means as far as potential uh designs and and and Concepts there mixed then with the the budgets that go along with it and then Jody I think I can't really tell if she's on or not but um should be or maybe she's in person there um is going to round up the discussion with some tax impact and then uh at the very end we'll talk about kind of timelines associated with how to move things forward if the board so chooses
033or or maybe next steps that that we need to um complete so pretty pretty simple agenda but uh starting out with with some of the Design Concepts as world has has done some work with with some of the staff and and the administration on on what that CTE area could look like so maybe I'll toss it back later on thanks pull up the next slide Maybe um so what you're looking at here is more than just replacing the shops when we talked about CT and what we were trying to figure out how to do here was really looking at the existing high school and saying how can we organize the building around the idea of the areas that are involved in the Career and Technical education and we based it off of the Career Academy
034program and we've color-coded it according to that Legend and so um you're seeing there the floor plan of both the main level and the upper level here and it really is an extension out to the Southwest in replacing where the existing shop areas are as well as out to the southeast for the facts and so I'll just move across the plan from left to right on the main level starting with the shop replacement um so we're showing there a program space that's much larger than the existing shop spaces for uh woods and construction an auto shop a power and engine shop as well as metals and welding and the idea is that the first step would really be to build the metals auto power engines component as it's labeled on the plan as a storm
035shelter that's a new code requirement that we have to be able to fit all of the occupants of the amount of the addition proposed for the building into that area it also allows us to have essentially that large Shell built so that we can replace the programs that are in the current two metal buildings in there temporarily well then we would build out the rest of that area the woods construction the flex space as well as additional classroom storage space office space for that shop replacement in that area so that can't happen until we can demolish those parts of the building the fabrication lab stays where it is the flex lab that we did in 2013 would be converted to a robotic space the AG classroom in green is the current location and then in
036working with Heather on the building itself as well as the rest of the administration team we looked at how we might reorganize some of the classroom space to really complement the CTE area and put the stem programming on the southern part to the building and have the humanities in the other parts of the building so this locates math all along that Corridor the existing Corridor there and then builds new art spaces in those lower levels areas so a 3D art a couple of rooms for that as well as the cad and digital art space next to it in Orange would be a new certified nursing lab and health classroom an additional math classroom and then going to the east from that area or the right would be a new facts program that would support the
037pro start culinary piece as well as the dining Cafe component that comes with that now in order to make these spaces work on the main level that reorganizes some of the spaces where art and facts are currently into a new special education Suite so that would be designing appropriate space for special education on the main level as well as the upper level so extending off the pays lab on the south part that whole area above what is art currently in the facts area would also be reorganized for special education you can see some of the classroom relabeling there for English World Language Etc and then over the facts Pro start would be an additional science lab right now there's one science space that's in a classroom area so that would add that to the building
038in an area adjacent to the rest of the science labs so this is a combination of some renovation on the main level as well as additions on the main level in a small addition on the upper level above that fact space to come into that area I'll pause there to see if there's questions on the diagram before we go into the next components follow me uh for my I the 3D art and that is that all new construction or is that currently that's current spaces that would be renovated into those uh those spaces um or those lab spaces so it's converting existing space into more appropriate Art Space what was interesting the building looking at it um well art was uh the former cafeteria space for the building for those of you who uh remember
039that the upper level the family and computer science area that was never renovated ever in the history of the building so I was still using space as it was designed from the 60s in that part of the building the facts upstairs was the original in the original building you know one of the the concepts here is we really did let our career academies guide and drive the work which I think is the way it's supposed to be to let the let the the programming guide and then the facilities will match that and absolutely and if you could see how this rolls is that all this whole Wing is basically you're coming into the career academies you know it's all designed around the kind of to have those Hands-On Hands-On learning experiences as culminating experiences in
040the different career academies where um the other classes that are more um instructional Matt is Hands-On more the humanities they're going to be in a different part of the building so what class classes are in that stretch on that hallway there now where would or right now I labeled spaces upstairs the World Language spaces the English spaces Etc well they go up so okay yeah so like downstairs where you see like 3D art and all of those that's we have some Spanish classes and we have some English classes so I mean we're basic we're kind of taking again that Hands-On Active Learning piece and we're putting that into one area so the new building Parts would just be the new like what the storm shelter would be and then that Woods construction area is that
041a new would that be part of the new build as well or is that already something there it's basically everything that's shown in Grand tan to the left of the existing fabrication lab as well as the what I'll call the neon green facts Pro start and the science lab above it so those are the additions on either side of the existing building got it and the restaurant's renovation and again this is a diagram designed mostly to make sure that we have the right square feet for the additions and the renovations that we're looking at and to make sure that what we're looking at matches the classroom scheduling which Heather has been really a big part of that as well as uh Dina in helping us lay that out to make sure we're not missing any
042of the components as we come into it a design process would fine-tune this this is more just saying does this work and fit from a phasing standpoint finally we went to Laura that um Auto and metals and woods or whatever were like very concerned about square footage yes um I know you said it's more but can you just talk a little bit more about that uh I can uh and I do have a space program all of these spaces are larger than what you saw more as well as larger than what your current spaces are okay just curious on the question mark wow box what what goes there uh we have an extra room after all the programming's done and and work through we've got some additional space in there and so um we're assuming
043that we're not actually doing renovation in that area but we would take a look at what that needs to be okay he he likely said this but I wanted to note that will the space for robotics that we would have a designated spot for robotics in this area as well bus drivers and so we thought let's put in a bus driver training room just kidding I was trying to figure out why we would want anything to do with buses I'll just stop now so uh the egg in green that that's in the same spot currently the existing space but it likely needs a little bit more renovation because it's it's kind of um been I wouldn't say squatting in that area but using the existing space as it was and so we know there's some
044uh improvements to make in that area yes I think that would need to be renovated for sure so now with the new requirement starting in what's it 25 26 with um personal finance and then uh history class that we have to teach do we have room or do we need to find space for those classes to be taught because everyone will have to have that in order to graduate no I I believe that we will have plenty of space we will have enough classrooms for that to happen yeah any other questions it's important to note that you know I think that years ago when someone would say CTE they would think about woods and metals and electricity right or whatever uh yeah welding I mean our approach here is much broader than that um you
045know the culinary Services is part of CTE the broadcasting you know we're you know we're literally would want to have a a TV broadcasting station there with that kind of equipment right so it's it's kind of like if you were going to go to a technical school like Pine Tech or Saint Cloud Tech or whatever you know what are the kinds of courses that you might see right and and that's what we're trying to develop this kind of Career Technical World here that would be just the culmination real life authentic experiences for students that is updated with the 21st century and beyond it looks good and in these um because when we went to Mora they'll have enough for their storage room with those woods areas and that because I know that was that that's
046actually it's within the overall square feet of the space so um in addition to the lab space is being bigger we also have additional storage space built in we just didn't show all of the storage inside each of the shops since that would be more something that would come out of the design process after um you decided to move forward with it yeah and one of you know a lot of these places that we've looked at too they had like outdoor build spaces too you know all that would be looked at in the design phase it didn't show there's an area um basically directly south of the existing Fab Lab as a project build yard we thought that would be a great way to highlight the woods and construction right there where people can see
047it going on nice yep okay thank you for that [Music] yeah I mean I know everyone's going to have different opinions on this but I you know I I love it I I'm grooving on it I think it's kind of what we had what we had talked about after you know reviewing and looking at several different places and it matches in a line with our career Academies and it uses a lot of what we already have did you really put that in yeah so if you're um if we looked at all of the program spaces including the AG classroom and some of the other areas that are associated with sort of your your shops area in the existing building right now it's a little short of fifteen thousand square feet the addition space as well
048as the classrooms renovated is a little over 26 000 square feet so significantly larger than what is currently there more questions um so in the previous design that um Was Defeated there was a lot of um renovation of that Center core now I know we have limits so in this round the idea was to scale back but um does this affect what we're doing here affects the ability of the future to change that massive media center and design of that Center core it doesn't change the ability to do that in the future we just did not do any of that this time around we said let's just focus on the CT and stem programming in this part of the building and so other than relabeling some of the upper level classrooms that Center core stays
049exactly as it is physically so those classrooms still remain inadequate correct okay well I think if I recall the board wanted to see what a state-of-the-art CTE facility might look like and then the next question would be what would the cost of that be and what would the tax impact of that be after you analyze that because we all are aware that there's more needs than just CTE so after you analyze the cost the tax and impact then you could potentially determine if there was room to add another priority item or not or if that's the limit and I guess we haven't gotten to that point yet right I was just wondering if it that would could still be an option in the future absolutely absolutely yeah actually uh so in terms of the master
050plan we also preserve that space to the east of the gyms if you ever want to expand the gym space the weight room space the um any of those types of things and when we were doing the parking lot we looked at the kitchen and receiving and said let's make sure that the parking lot design um allows for any expansion of that area in the future as well so I I think we're to the point Ron I mean is do you have an estimated cost of what you have right here proposed we do all right yeah I think if you can advance that slide oh these are just some blow-ups of that area just oh it had square feet on that so in your board packet you'll see that the diagrams have the square feet
051yeah so so uh Ben you said you're you're you know excited about the design and and then in a parallel path to that I'm I'm equally as excited about what the the budget's working out to be so as as Vaughn went through and and identified each of those individual spaces and what they would be used for if their renovation Edition heavy renovation light renovation those kinds of things this this spreadsheet that's in front of you or what you're looking at now um basically is a menu of all those different spaces so it's it's not necessarily hey let's not do that one chunk to that level yet we'd have to do some some discussion around that but um Vaughn's work basically allowed us to price all of these individual spaces as far as a project so
052what you'll see down kind of the far left hand column is all of those spaces identified and then what you see in in the columns one two three and four are just different um totals of of scope projects as as we've identified there's a couple other components that as we were working with you know Michelle and and Keith and and looking at your long-term facilities maintenance plan and and and long range plan what are are some significant potential projects coming down the road that that are going to have to be addressed that you know the the revenue is going to fall um short of and so we added on this whole scope replacing the boilers at the high school and also replacing the roof at the middle school those two items have been kind of
053on the plan for a long time but not addressed due to the size of of uh you know Revenue that would would take to to resolve them so um column one just takes all of the CTE and renovation space and totals it up for you there so you can see that total project is is estimated budgeted at just over you know 26 and a half million dollars there so that includes all of the construction all of the design all of the management all the fees associated with it it includes contingency and ffne Furniture's fixtures and equipment it includes contingencies for inflation and design and things like that along with technology so it just kind of shows you what an overall project budget would be there in that column one then column two just shows you
054what if we took the the boiler replacement what that budget would be and then column three is what we do with or what the budget would be if we replace this the roof at the middle school and then call them four just takes them all together uh and totals them up into a total package so you know I I I'm sorry I didn't see who who asked the question about other priorities or other projects when you're talking about the center core or the high school there but there is some potential um as Jody will get into in a second to talk about all of these things on how they're packaged and what potential size of a project would be um before I get into kind of the tax and and and impact and all that
055stuff is there is there any specific questions on budget related items with any of this or how this is laid out one disclaimer um because we've kind of been pushing pretty hard to get this baked into you in this format I still would put a draft over this just to make sure we've got all the costs kind of covered in some of these things here uh we want to um we haven't had a chance to really sit down with the administration one more time just to make sure we've got everything covered from a space standpoint and gone through all the lists together as a group so I agree that's why yeah it's labeled preliminary concept budget up top um we'd want to we'd want to nail it down but it it's you know it's definitely
056I'm comfortable enough to have the conversation around this stuff uh right now and and would refine it as we move forward too hey Ryan um and column one and column four under Edition science room there's a 200 000 difference 720 000 then group column four is nine seventy is that where does I think that nine and seven are switched around or something or or how seven to twenty to 970. yeah maybe there's a there's a formula that's adding a different percentage for that one particular line item for for some reason yeah yep configuration so we hadn't talked a lot about some of our future huge projects but we've been talking internally about them more about the roofing placement at the middle school which is upwards of five million dollar replacement and then the the boiler
057uh piece as well I I do think that we might have uh even more of a sense of urgency on the boiler situation at the high school as we have just uncovered some potential issues that are very serious that will need to be addressed but here's here's a question to Michelle and whoever else okay whether we went for a referendum or not when that boiler goes we need we need a new boiler and and we're going to need a new roof so if we didn't go for a referendum what would our options be or would we have an option to pay for that so we have from balance now TFM it's not enough to cover the 2 million we would have Capital money we have a good fund balance and capital at the moment as
058long as that maintained we would have those funds District why but as you know our Capital we're still spending even with the one Bond coming off we are spending our technology is eating up a lot of our Capital so that fund balance is going to keep coming down because of at the cost of Technology it's just kind of the way it works um the roof uh Ryan I think is this built up it is yeah so that the roof you know we're we're factoring a built up roof right now which is you know you don't call we'll call it the higher end style roof it's a it's a longer warranty um I I hesitate to use the word better but it's it's a longer life roof um so in a in a you know catastrophe
059situation we could just go to the the repair kind of uh mode and and address section by section of the roof instead of the whole thing at one time we can go to a different style roof which maybe not be as uh quite as expensive as it built up so there are some options there um with that particular item um as you look at that over the next couple years if if you choose not to have that beyond the on the priority list now and that's kind of what we've assumed at this point uh you know in the long term facilities maintenance plan is is you know we have the ability to patch some things if needed and kind of try to wait for one of those Bond um times to to or Bond payments
060to to pay out so that we could then rebond again and cover that that roof section something to note um it was proposed this past year it was not included but it may get there eventually is to bring that Roofing scope for districts Statewide what we call above the line so that districts can Levy for roof projects as they come up as opposed to have to take them out of the ltfm revenue that they receive now that's you know that's it's not approved and and it's it's not there yet but it's at least being talked about it and uh it might be something in the future that does help um take care of large large items like that one is so of the two projects the boiler replacement at the high school is the most
061concerning our current boiler there we have one that has cracks in the floor basically the floor of the boiler is in trouble we are going to have to impair that both the boilers in the main part of the high school are 1964 they're from the original building um you know so you're talking 60 years old we don't want to lose both boilers you will lose heat in the building that would be kind of a catastrophic it would be a problem yes it would be a little chilly in the building and could shut down our building um so that one is the most concerning and like I said we can Cobble if we had to we can Cobble together enough money to get it fixed but it will empty out as you see a 2.3 million
062it wouldn't feel what we have available to do that and our next opportunity to do an ltfm Bond will be in four years that's when because we just did one and we will have you know when the first one from 2019 falls off that's when the next one will be and I don't think we would be able to bond for both the roof and the boiler project they don't think there would be enough money there with the current formula yeah you're looking at five six seven almost you know eight million dollars between those two projects foreign [Music] any other questions on on these specific budgets I just had a quick question I'll provide you on the slide above you have a phase one and phase two how is that broken out into the um this
063diagram of the sheet version there isn't there really you know how the budget has broken down into it by the um the metals welding and then the phase two with the woods Construction [Music] I believe that would be the order in which they would probably do do the project yeah I get I'm not looking I'm not seeing the slide that you're referring to is it one of the the plan slides it's where the square footage is listed yeah yeah right there yeah I think that's that's just referring to it's it's gonna have to be phase construction as as people move out and move in um we can build spaces and and finish spaces in a phased manner okay that was what I mentioned earlier with uh we'd have to build the left side of that
064diagram the auto what's labeled auto power engines and metals welding first and put all of your programming into there it's still larger than the two existing shop buildings that space so for a year you'd have we'd have a temporary occupancy of that part of the building while we've built out the rest of it and you could get to the larger shops all right thank you so working working back then to the uh the budget and tax impact and I'll let Jody jump in on that stuff but it it was interesting it's going to appear a little bit there like we were working in tandem uh establishing this but uh it that's not how it it was um the the pricing that we we put together for the CTE and the renovation and all that and
065then coupled with the the boiler and and uh Roofing we did that in our own Silo I'll call it and then had Jody run some numbers based on that and and the the exciting part that I mentioned you know at the very beginning is that that this is is going to tie out to a pretty much a a good spot for the district as far as looking forward on on what tax impact is going to be so Jody Jody can can dive into that but part of part of what drove the conversation tonight and and some of the um kind of kind of fast tracking some of the discussions for the board um is is maintaining making sure that we we keep the tax levels um kind of currently where they are so that that
066we don't have a dip and then have to come back and and potentially ask for some some funds later and then have to ask for what would seem to be a large impact where if we time all this right and do some things here here in the the short term future we can make this pretty seamless for the the district and the residents as well which makes the whole the whole project seem it's been pretty exciting to me so if there's no further budget questions I guess we can kind of get Jody on on the tax side of things easiest for me to be here sure yeah sit right there stand whatever you like yeah awesome okay okay so Michelle that would be best for us to start with your existing debt and capital levies
067which I think makes the most sense too so we'll start with that on the next slide so this is where you currently stand and these are the tax estimated tax rates for your the gray is your bonds that have a tax impact to facilities maintenance bonds that Michelle has referred to the true that you have outstanding are using your existing ltfm Revenue so we don't show those on this chart because you're committing existing Revenue to that and not increasing taxes for those Bond issues so the gray bar your outstanding bonds the purplish it is the least Levy for your addition to well it's the intermediate school though yes yep I know I had to hesitate for a second because what we yeah it was North when they originally yes so those so the good news
068is that you have debt that's being paid off and so you've got some step Downs or drop-offs as you can see on this schedule including one this uh for this next Levy cycle so for taxes available 24 um all things remaining equal you would have that reduction in your tax rate nothing wrong with that we don't we're not saying that you can't decrease taxes but you if you didn't have any needs at all that makes sense you do have needs so we certainly don't want to have a roller coaster with your tax rate so um moving on to the next chart then and I will give the same caveat that Bond gave and that you know this is all very preliminary we are still working through some refinements and assumptions and we definitely want to
069bring this information to the finance committee because whenever we have refunding opportunities we do take some time to go through that with the finance group in detail and we haven't done that yet there is a the bonds that you issued for your new new elementary school in 2014 have a call date of February 1st of 2024. so you can refund or refinance those bonds this summer we've been watching that bond issue for three years probably just with rates being a little more volatile and kind of the different options that we have available but but it would make sense to us to move forward with refunding those bonds you can do that within 90 days of that call date so we would schedule that for this fall and as part of that issue what we've done
070with some other districts recently is restructure the bond issue too so we could move up some of the principal payments and you'll see that is the orange bar so the gray and the purple for the least levies are the exact same as the first chart that you saw adding on no are some additional components so that orange is the refunding and restructuring and moving up to principal payments just allows you to save more money for your taxpayers so if you're paying off your debt more quickly that's just good news for them right but then we could keep that tax rate nice and level so for taxes payable 24 and that gives us some more flexibility in the future to address some other components one of which and I think Michelle has introduced this topic a
071little bit but the capital project Levy is a voter approved Levy that 58 school districts in the state currently have in place why range of Revenue that they're that they are accessing for their districts but most districts use that to finance technology costs in fact you probably hear other districts talk about their Tech Levy they don't even call it a capital project whether they say we have a tech Levy that the voters approve and they use it to finance the cost that Michelle was talking about those uh Tech costs have increased over time there's not a dedicated source of funding if you don't have this in place so um you're you know you're meeting into your operating capital and other budgets and this just allows you to have a source of funding to pay for
072those costs so for now we have some money included in this plan to address that um not sure if we're at the right level but just to put a placeholder in there for now and then also have included then in this particular bond issue so the the kind of aqua blue that's the color um added dotted component of this chart is that Tech buddy and then the darker blue and dotted is assuming a 25 million dollar voter approved bond issue with a May election next spring and I will just say that even with putting that 25 million dollar bond issue we have a drop down and a step step down or drop off starting with Texas people on 25 so there's still some capacity and future flexibility for you you're not you know going up
073to that full same tax rate for the you know full 20-year uh schedule of the bond so I think that's nice to see too that you still have some ability to address some things in the future questions on the way that this is set up because each of these now will look very similar just a little bit more in the dark blue component of the um of the bond issue as we go through a couple of additional options so the next page then the change really in the uh the taxes between Texas people 25 and 26. so with a with an election in May you probably also saw that data mine that I that was called capitalized interest on that chart I forgot to mention that but um if you have a May election you're
074too late to get the levy included on your um on your taxes table 24 in time for the payment that will be due so we we use what we call capitalize interest but it's amount that we include in the bond proceeds to cover that first payment that's due um so this now shows you for 25 million Bond we're assuming a five percent interest rate which has some cushion built in rates of federal really volatile lately but we're still getting a lot of demand for municipal bonds which is great news and that probably has a full percentage of pushing in at this point in time so for a 20-year Bond on a 200 000 home we're showing the tax increase between 25 and 26 because taxes payable 25 is the first year that you would be
075able to impact with an election in the spring next in 2024 so between 25 and 26 we're showing an increase of two dollars and that's annual so um so this option looks looks pretty good so Ben's excited about the plan Ryan's excited about the budget we're excited about the tax okay um so then the next option includes a 30 million dollar bond issue so all of the same assumptions but now we're just you'll see that those dark blue dotted components of each bar are a little bit bigger and there's a little bit less of a drop up but still some flexibility in the future to address needs that you have we still have some capacity included in there and as you look at the tax impact then for the 30 million dollar option because of
076the wraparound structure we're wrapping around your existing bed as it gets paid off these won't be proportional between the different options we get asked that a lot so just know that as we go from one option to the next we're not going to see a proportional change so on a 200 000 home now we're at fifteen dollars or about a dollar a month and we'll look up the most recent I know um uh values have increased quite a bit over the last couple of years and so we'll get a better sense for what the average uh residential Homestead is in your District too I'm pointing out that 200 000 home but I'm sure you guys are probably well above that now and then finally we put together a 35 million dollar option again a little
077bit larger on the darker dotted blue components of each bar and then a little bit less of a drop off in the future and you'll see the tax impact associated with that or the tax increase between taxes cable 25 and 26 is 28 on a 35 on a 200 000 home or a couple dollars a month and should we change how much we want to dedicate to the capital project Levy anything related to the refunding all of these numbers will change so these are just our first look at them but we'll definitely want to be refining them as we move forward and as we decide on some of the other pieces that are part of this plan so lots of different moving Parts in your plan and we'll be tweaking those and making some changes
078and then updating the tax impact numbers accordingly I mean this is exciting if we remember back to the referendum that field a couple of years ago I mean some of these numbers that we're seeing for for the year is what were for a month you know in the last one so I mean this is this is good good news yeah I mean you've had tremendous gross of growth in your tax base and you're paying off some of your debts so that's really helping to keep this a lot a lot less of a tax impact as compared to what was presented to the voters at that time this might be another bus type question but is the uh bond that we're planting depths to go towards the new building that we're looking at correct yeah yeah
079and I think we see more and more districts including some of those bigger deferred maintenance items that have order approved but I think it's I mean no district has enough money within their existing ltfm or operating Capital to address those larger Capital items when they come up so it's not uncommon and I think generally districts get pretty good support for those items when they include them in the bottom questions because people understand they need to take care of that in their own personal life too right and they know those are big expenses when they come up so so if we were going to consider like a question for the tech maybe okay that would be a second question correct you can do it either way you can have it as a separate question or you
080can embed it within the um within the bond question because they're both of these are spread on net tax capacity when you ask an operating referral question that's spread on a different tax base referring to market value so you're required to ask that as a second question but you are allowed to combine it if you would want to okay so that's an option and a couple districts have done that [Music] okay so I mean we're gonna have lots of discussions lots more discussion but I'm going to throw up what I'm thinking and just see what your thoughts are my big question is this rope like hot how urgent is the Rope um and maybe we need to have Keith here and some other folks to help but in terms of you know if we continue
081to patch and maintain and you know how many years could we get before we have to replace the whole thing the answer they can't answer that yeah yeah it that I'll take a stab at it you know that's it's not necessarily an easy question to answer so you could you could patch it and and limp along for yeah another five years ten years potentially even um you know that's just the nature of the Beast uh or you could have a pretty significant failure at some point too so you know it's it's it's something that every District struggles with um as Jody mentioned the the prices of these things are just astronomical um I think maybe maybe a better kind of way to look at it is as opposed to what shouldn't we do um on
082the roof now it's maybe more so um did we lower the the the style of roof or change the style roof to get it done sooner so maybe not do the build up but just do a regular EPDM relative which is what's on there now um and and lower the cost overall cost to that to get it done yeah I think I think that the board will want to see yeah for sure I mean when that building was originally built there was a decision made to go with the roof that we have now which is not a built up rope you know there hasn't been a reason for that was it just purely money I'm guessing yeah I don't know so many some of the board members might be on that have been there since
083then um I I'm sure that it was that's that's typical um process I do know the district has gone I would say over the last decade maybe even a little longer on all roof Replacements to go to the built up roof just because it is you know something that you can kind of let it let it be for for a significant amount of time but that doesn't mean you can chain you know you can absolutely change the style roof at any given at any given point so yeah we can put together options for that for sure well I love the plan you know the financial part I mean provide some optimism for us because it wouldn't be near the impact you know my my head and immediately go with all the other needs that we
084that we have too at the high school um and I guess that's that at the end of the day we need to prioritize a roof before we look at some other things but I think those would be the discussions we need to have [Music] I think that if we include the tech Levy or what was it called what's it actually called the capital project Tech loving has a much nicer anyway if we include that and we end up including the roof but or at least for sure the boiler I just feel like people will understand that so much and in addition to the building but you understand technology is expensive you've got to get a new phone that costs a grand you know like I think that people will understand that we have to have
085a boiler to keep the school just you send your kid to it's not really an option it has to happen technology if you want your kid to graduate past to happen I mean I think that that will really help just with the community's perspective of it [Music] is there because I I really think that the need for the bigger classrooms that you always thought that's numbers aren't here in front of us that'd be good to I don't know because I know that news is going to be here before us before we know it and it'd be good to at least see what that would look like [Music] um what's that for like the humanity where they're trying to build the humanities to make those larger just like the the stuff that's that that was part
086of the referendum that failed you know the expanding class sizes on the middle part of the school that part of it knowing what those costs would be you know or maybe if we just did a certain part of it they prioritize uh some some needs versus what's really needed you know just maybe prioritize what what has a high priority on it and what those numbers would look like because maybe we could add add some of those projects to this I don't know I just know the need is going to be there sooner than we can probably we don't want to get all over our skis though either no I'm not saying that I'm just saying what would it look like what would it cost so you're talking about the regular classrooms sites well you're basically
087used to basically talking about you've got in that original spare yep and you know that's that's what that's what we had gone out for the last time and and it failed and then the work that we've done in the last year is to come deal with this the CTE project option um you know if we kept if we kept chipping away and what about this whatever that we're going to be back right to where we were two years ago and basically trying to address everything yeah I'm saying that I'm just saying if we could prioritize what those you know because there's a lot of them if I remember I think maybe it was it yeah well there was a lot of needs I mean like Mike right away my head goes to I'm not a
088I'm I'm not a fan at all of having our faed locker rooms in the basement that have that are just not even close to where the gymnasiums were I think that that's a safety issue I think that's uh supervision issue you know so like to me like there's certain things we all probably could debate what we think would be the next things on the list um the budget from the previous referenda for fixing the core building was 10.7 million just to put in context thank you so you can add to that now I just think that I mean yes we will need more classrooms space and maybe it would be cheaper in the long run to address it right now but I think that if we want to really get to the community what our
089priority is it's going to be here's what we have here's the CTE stuff we're still using the space that we already have repurposing or re-light lightly renovating or whatever I think people will um appreciate that more just from you know people I've talked to that are well you're gonna build a whole new thing no calm down nobody's knocking anything down but um so I just feel like telling them you know repurposing these rooms but without changing that you're not adding the 10 million to it or whatever it is we also talked about you know if we decide to go for it on this is using the phasing language you did you said no so we went back and looked at okay what's phase one and we talked about the CET the CTE being a really
090big need um but in keeping the future on the horizon of you know letting people know this is where we we're going to start but there will be more needs in the future yeah I definitely think that the phased in approach would we'd have to be really explicit because this I mean this is our priority was the Career Technical Ed and academics hand-down learning experiences and honestly our Career Academy concept the the biggest barrier to moving that forward is our facilities right so we need we need to address that the other needs will be there and there will be you know there'll be some constituents that will be very um disappointed I guess um I'm thinking lots of our activities um you know we have some activities that have brand new state-of-the-art facilities and we
091have some that have secondary facilities right I mean [Music] is there because I know we are seeing broke you know you say the models are not there but I think we're going to have a lot of growth have we checked with you know are we going to start seeing a lot more growth with you know the bypass you know stop lights that's going to get a lot more people coming this direction um a lot more development happening that's going to impact our numbers as well and Skye making this process go even that much faster ask any of that data been looked at well last time we did a demographics study was about four four years ago and um you know that all that study indicated that we were going to be maintaining and what that's
092basically what we've what we've seen the birth rates are down uh quite a bit uh we our our hope is to meet um enrollment projections for this year you know right now we still haven't hit our 225 Target for kindergarten so that's a little bit concerning I do know that right now in our brick and mortar High School we have about 900 to 950 students in that building and we've had uh periods of time where we had well over that 1200 1300 1400 I'm not sure we'd have to look at the history um we had our high school has been larger than it is and we were able to handle that now with the new additions to some of this into this building and the additional classrooms and square footage I think we'll even have
093more space than what we had before so I don't know I don't think you'll sell anybody by saying hey we might get bigger once they put the centers state in so we should make our schools like our classrooms bigger I mean it makes sense yes but I don't I don't I don't see a majority of our community going oh yeah we should prepare when our small town is bigger a lot of people are not a huge fan of that as it is I'm not saying that I'm just saying we need to be prepared for what's coming and right right now we have classrooms that are not even needing standards that's an issue we're not giving ourselves the best public told us they don't care about that so we have to do this in phases and
094whether or not we have room going forward or however this community grows we have this in front of us now so I mean and I think to be able to um convince the public that we're not going to that we want to upgrade and our CTE versus some English rooms I think that's a cell that the public will be able to get behind and I'm not saying I don't think that it's important to have the classrooms I just think that for what we're trying to do to get something that's workable that we can use right now qualify a stock today but in the next couple years you know obviously to get something to pass now for that instead of calling it you know like a phase one phase two of doing it all at once
095what type of vote like kind of you know multiple questions or something we just need to say this is what we're concentrating on now there will be needs but for right now this is what we would like to come to you with and these are needs that people understand I think I do too thank you yeah um I'm just gonna like throw one more monkey wrench in here is that a ton of money like we're already in that back part is there a ton of money to like add that Plaza in the back there what we talked about with some restrooms and uh uh concession thing is it is that right yeah yeah is that like is that gonna be it's like we're already back there it just seems to me like this would be
096the opportune time to put that piece in because we're really lacking that in our but I get it then when I think about it is just football well no because it's soccer for Endless track and it's track so it isn't just one but that's my only that was that's my only thing is that is that a huge piece that would um be hard to do at that time or is that Plaza could be part of the project build space or I don't know you'd have a little bit of a savings because obviously you'd have contractors mobilized although it's not in the exact same area but what you're talking about with restrooms and concessions especially with restrooms is that's the most expensive thing to build with all the plumbing and everything else and so it it
097wouldn't be a minimal amount to do that outside um so I think you'd want to debate that and I think that people if we tell them that we're just concentrating or trying to just focus on the education you know I know you're trying to I'm sorry well I'm right there with suing that you know I would love to be able to tackle a few more things well that I'm getting I think it's getting those locker rooms up there you're gonna have an attack on that concessionaire getting those locker rooms are that basement would be huge and maybe yeah I don't know well in the reason the reasoning for my question on the roof okay so we know what the 35 million dollar and that would be with the roof and the boiler right and we
098we see the tax impact and you know in your mind you're probably thinking well maybe that's doable or not I don't know but if if you did think it's doable then I'm thinking okay well that roof's five minutes let's say we were able to push that roof off for another 10 years okay well what could we do with that 10 million or five million dollars you know maybe we could you know jack off a bunch of really important things that we'd like to see addressed but again you know we don't know that Russ a big deal that the people will but look again I think people understand we have to have a roof so I think it's I don't know but you know what what Ryan had mentioned before is is important to note is
099it you know that is something that was brought up at the legislature that is something that potentially could change authority to do it so it's still going to have a tax impact I mean they're not going to give you the yeah it would give you the authority correct yeah maybe just patching it for a year or two and hoping so I just so for the um so than what you're saying and the question to if this does go out for a vote you would you would take any language out about a roof and put in plasma well or because you can't you can't tell vote there's uh this money is going to be used for roof and then turn around and say well no no no I would that's not what I'm saying you're just
100saying use the same amount but apply that five differently yeah I mean you we know what the 35 million is we know that 5 million of that is is a rough let's say we were able to push the roof off 10 years by the strong patching and maintenance plan you know then we could redirect the 5 million to other projects at the high school that we'd like to tackle I'm just throwing that out there is I mean we have a lot to talk about I think we just need to digest this and we need to come back I think at the next board meeting and talk further about this [Music] that was kind of the Final End uh slide there was kind of what the next steps are um the the conversations around scope and
101then kind of a we'll call a referendum discussion can move forward and I Ben you're right um at other work sessions and and future board meetings I think the important thing is there's some work to be done um from the board's perspective that Jody can talk a little bit more about that needs to be done as far as the the refinancing and restructuring of your um you know bonds uh at at even your September board meeting that are kind of the priority of of timeline right now and then we can work on all the other things and a parallel path reprioritization or or adding scope or or modifying scope or you know looking at other scope items all those things uh your conversations that you guys just had for the last 10 minutes were were
102spot on so we can do all that and we'll definitely want to take because what you're seeing in the budget is just project class so we'll want to show you what that means for Bond size and at a 35 million dollar level that capitalizes interest amount that you have to include in the bond size is almost three million dollars so it's a big number so we would want to show you you know based upon the project cost estimates including everything that's needed then from Bond proceeds what that Bond size looks like you've seen that schedule from us in the past we caught our sources and uses schedule but that will that's what we use then to determine what number needs to be included on the ballot to finance all the components and that's something we're
103looking at to approve September that's to keep the taxes kind of just level yes for taxes payable 24 and as you know after the proposed levies approved on September 30th you can't go any higher and we really do want to move some of those principal payments up to give you the opportunity to keep that tax rate nice and level so once we pass that September 30th date we're too late so basically the next meeting we would have a discussion and then that second core meeting in September's we would have to have our vote yeah you would want to authorize the sale of the refunding bond so we can't close on that until we're within that 90-day window but we can certainly provide the Minnesota Department of Education with our estimated schedule based upon the action
104that you've taken and then we'll give them an updated schedule once we go through with the bond sale so that's how the timing would work okay but for to go out for a referendum in me we have to have that done in September as well correct no your uh you know different deadlines then for that vote that would be so when was when is that to go out in May when do we need to have that decided by so you under the under the new um legislation that was approved for review and comment you would need to submit the review and comment by early January to mde if you wanted to have an April election it would be early December so the the urgency in September would be the refunding of the current discussion right
105correct so that we kind of get that that equaled out and we didn't have the big dip and we talked about doing that the finance committee is September 5th I think was kind of our yeah Target date for that just too yeah okay yeah it's the fifth this Tuesday we have an extra week in here okay so just to summarize then we'll we'll bring this to Finance on the refinance uh refunding refunding of the bonds we'll have it on the board meeting as a discussion will also on the next board meeting have further discussion after you reflect and we can you know answer any questions or what what have you and we'll see if we can have um you know old and ICS available to help answer any questions we don't need to make any
106final decision on a referendum boat until january-ish so we need to be working in progressing each month to get to a point for a possible vote in December or early January for referendums what are options next year do we got the four or is it five there's five next year so um the second Tuesday in February April May August November so five dates election night we're not going to make the deadlines I don't think of this paper away actually so are you asking if we didn't do a me well we have August there's August we could do April because you know we've talked about it before there's been times when there's only four yeah but now next year is a five so that makes a difference too and some years there's only two yeah it
107just depends what we do have the five dates available next year no I think uh Ryan one one question would be good for us to talk about between now and next board meeting is this roof I mean I really feel like I'd like to just get more information on on that yes and then especially the difference between a built up roof and what is the roof that we have now called I always call it a rubber roof yeah it's EPDM Rubber yep you're right it's a rubber roof it's just a it's a sheet of rubber that's laid down on the roof and held down by rocks super simple that's the the most common and the least costly roof uh kind of in our our region so there's the difference in in the warranty is 120
108rough and one's a 30 year Row for yeah yeah you know rubber roofs uh can start as low as 10-year warranty that's not what you guys have nor what would you do you probably started the 20-year range um and you can buy up so you can just buy more warranty with those rubber roofs and then you can change the Roof Systems where you start to get into different you know materials and and um complexities of the systems which raise the the warranties up to you know 40 or 50 years so a built up roof would probably start around the the 40-year market so you double your warranty but you're doubling your your upfront Capital cost if not even a little more so that's the the trade-offs there all right so I'm going to ask the
109board to really process this and think about things and send me emails of questions then I will forward those on to all of these entities and we'll get you we'll get you the answers to those questions anything else thank you everybody thank you I love you thank you thanks for driving up here yeah yeah I would point out Ryan kept saying what Von's done here this was the world team Robert and John are really the brains behind all this I'm just reeling information from past conversations onto this so Robert knows the details I'm excited you guys sat in the bathroom great did you have any words of wisdom have you wanted to share okay so bulletin is excited yeah good good well thank you everyone we'll be in touch that was great thank you thank
110you all right we're gonna move on to two action items so number 11. um we're gonna move on to 11a um we do this every year where we give Ben authority to do the mde stuff is that what this is I was really having trouble understanding yeah it's it's called the Iowa yeah um yeah every year it's it's something that the board has to give me authority to you know I guess fill out all assurances and compliances and all the reports at mde so I and I can't technically do it until you vote and then we send that vote to MBE so that we can do that okay so would someone like to make that motion sold [Music] as the direct identifier official with authority to access that mde ed-i-e-m system as percented okay motion
111made by Don second by Chad is there any discussion um we're moving on to accepting the bid from uh landwair construction for the middle school parking lot as presented um we'll make a motion then we can have some discussion with that is there a motion a motion made by Melissa is there a second second by Chad now is there a discussion about that I just want to point out is we got an initial um number from contractor during the high school that was over 500 000 we are about two hundred thousand dollars lower than that by going up to bid so no and the project is to convince this fall so yeah okay and the funds for that come out of the parking parking alignment process we already did yes okay all right any other
112discussion starting with Don yes Chad yes Sue yes Eric yes Melissa yes motion carries there are no additions to the agenda um future dates are there and I'll take a motion to adjourn so I'll move move by Don second bye Chad all in favor say aye we are adjourned we're just agreeing on stuff