001All right. Um, it is six o'clock, so we will uh call the meeting to order. All members are present with Jacob locking the door. >> Okay, Jacob, can you grab the door when we Thank you. Uh, there was no additions to the agenda, so we'll move on to approval of the agenda. I make a motion to approve the agenda as published. >> Motion by Gerald, second by um Cheryl. All in favor? >> Opposed? Hearing none. Motion passes. No public comment. So we will move on to the consent agenda. Uh Cheryl, anything you'd like to highlight for those? >> No. um more more payments on our roofing. Of course, that's an ongoing project. We must be nearing the end of the project for this year. >> The first phase was Yep. The first phase was completed
002um by June 30. Yes. Correct. >> This is the month that it's a really thin packet, so it didn't take long to look through the bills. Everything was pretty much cut and dried. >> Personnel wise, we have a a few hires and resignations. Unfortunately, we've had a couple of late resignations and so our building administration are working hard to get those filled. Um we have a choir position and a uh social worker uh elementary counselor. So hopefully we can get those uh the positions filled um in the next few weeks here. Sometimes it's just a matter of finding the right people at the right time and hopefully fingers crossed and then um uh I do anticipate we'll have a plan if if those don't get filled and we'll go from there. So otherwise um pretty
003straightforward on the consent agenda. >> Make motion to approve agenda. >> I second >> second by Darl. All in favor? >> I opposed hearing none. Motion passes. Moving on to communication items. >> So, administratively, um just a quick little update of things that are happening um that are happening through the district office this time of year. Um every year I try to have a focus for our administrative team uh to really bring some professional development to them as as well as uh the professional development that's brought to our district staff. But uh this year we're going to be working on the six types of working genius uh which is really about understanding what our strengths are and as a team working together. Um I'm I'm excited to uh dig into the work and uh really
004kind of understand how we as administrative team can uh complement one another and uh make sure that we're really we're a welloiled machine kind of thinking of the cogs how we all come together. So, I'm excited to move on with that work. Handbook reviews are happening right now. Um, student and staff handbooks, um, student handbooks. We did a lot of work over the course of the last year, um, working with the Minnesota School Board Association and, um, and bringing handbooks to one. And so, I know our principles are busy um, updating those and making sure that they're uh, up to par. Um, and then you know as we uh as we look at our staff handbooks, there's going to be some changes this year just because of some legislative changes that are going to bring
005us differences in interpretation of leaves and things like that. And so some of those things will be updated over the course of time, but um all that handbook review happens right now during the summer. Um policy review is in the works as well. uh when we have legislative wrap-up, there's always changes to the um to policy. And so that's in the works. And then obviously, I guess, well, as you walked in, you probably saw the hallway filled with uh filled with stuff as the building is getting cleaned and um repairs are happening. So, um that's really just uh kind of the summer work that's happening. One thing I did want to just remind the board is and uh and community members for that matter. Typically we would have a a close session for a uh
006superintendent review. We had been doing them two times per year. Uh this is the first July after the last in December. If you remember um the board determined to just use a check-in in July. Um and so I just wanted to share with you as board members some of the things that Rachel and I have been talking about that we'll have a formal review in December. um communications uh how the district and how I am communicating on behalf of the district and throughout the district in addition to strategic planning are a couple of the areas that um that you as board members will see in December. Um but I don't know Rachel is there anything you would like to add to that to kind of formalize the I I guess bring the discussion just to
007um just when it comes in December just knowing that these are work in progress obviously some of the stuff isn't going to be complicit for sure at that point just keep in mind that's a work um so the the strategic planning you know that won't begin until uh fall um summer just didn't seem to be the the best time to draw people in and engage them in conversation. So, u it makes sense to uh to look a little bit later. So, I would stand for any questions that you have. Otherwise, those are things that are kind of happening right now in July that I have for you. Uh revenue and expenditures. Um, I'm just going to um really remind people that you can look at the Now, this does have the end of the fiscal
008year. So, this is our June 30th. Um, so close all slide all the way over to the June 30th tab and you're going to see now I will be really transparent that these will change when the audit comes forward. Right? We do have things that come in and trail in through um through July and and we have to book it back into the last fiscal year. Um however, it's really a good um you can really see a snapshot of where we are um from the 2425 projected year end and um what we kind of had looked at from from a budget perspective. So just a reminder, take a look at that June 30th that's the end of that's the end of the year. Okay. So, this was our revenues. And then, uh, the next tab
009is just going to be our expenditures. Again, on the expenditures, um, when you scroll all the way over to the right, you'll see June 30th. Um, each of these categories, this is the object series. The next one down, um, sorry, I should be casting this. The next one down is our program series. So, it's this is the same pie. It's just cut in a different way. Okay. So, just take a look at that and you can see uh where we c where we came in from uh where we've been over and where we've been under. So, there's there's the June 30th wrap up. Okay. Um committee organizational. I'll send it back to you. Um community organizational reports. >> Uh West Central District. Uh we had our u meeting last night. So we have that six
010times a year every other month. Uh they like our board here uh getting it ready for a new school year. They do have some open decisions that they're trying to hire for. Uh there is we did the well the first round for uh policies was was put out. Um so same type of thing updating it because of legisl legislative changes and then uh their handbook student handbook staff handbook had a very very good meeting last night school progress All right. Hearing nothing further. Um, no old business. Moving on to new business. Uh, first up is uh reorganization activity. So this is um kind of our standard at the beginning of fiscal year that we kind of go through. So for the school district, the official newspapers, the press, um the authorization for payment of bills,
011usually the business manager, superintendent, executive, administrative assistant, payroll, benefit specialists, um census takers, Crystal, Brian, and Miranda. Hearing officers for hot lunch, usually is superintendent and board chair. School bank is magnifying tone. um commencement date set for May 22nd, 2026 at 7 o'clock at pack fees, do you want to speak to? >> Sure. Uh so the one piece I want to update on the on the fee schedule um this uh very structurally similar with the exception of um uh with the exception of uh lunches. Um, I do have a a caveat in there that we have not received our federal lunch guidelines. When those come out, if we need to change them, I'll bring that recommendation back to the board. Um, again, every student receives a free breakfast and a free lunch. These prices are
012for adult lunches and um a second meal. So, if our high school kids come through and they want a second meal, they pay the full price, well, the full price of a lunch. Uh so those may be changed. Um but I just wanted to let you know that if they don't, we'll keep it the same. Okay. Uh also um I am recommending that the board increase the breakfast, lunch, and dinner um school district meal allowance. Uh where this really comes into into play is when we have um so if there are uh events where um administration or board members are um at a a business meeting that they have to purchase a meal. But it's also really um when our student activities are at a um I'll use like a state event is probably the
013most pertinent to when it it applies. Um it's very difficult to get breakfast for $7. And uh so I what I did is I reviewed surrounding communities and I I made a recommendation based on our surrounding community. >> It hasn't changed in years. >> No. So >> we're going to have to go with P&J >> and bring our own. >> Yeah. So my recommendation is to um change those fees. Uh and then the other uh piece that I wanted to draw to your attention that I think will need some review but I don't believe at this point in time it can be changed um are the sub rates for our pair of professionals for our food service um for uh clerical staff. The reason I don't believe they can be changed is because I I
014feel that those uh negotiations need to take place and at that point in time when we find where those land from a salary perspective, it makes sense to come back and revisit this. But I I will fully acknowledge that I I think this is something the board should take a look at. Um and I don't think it would be wise to wait until next summer. I think we should bring it back once those contracts are settled. So that's why those are highlighted with those caveats. Okay. Any comments, questions? >> I just wondered, have we considered our athletic participation fees? Um I know the surrounding schools have increased quite a bit and I know we've tried to keep it >> really affordable. >> Yep. So, um that is something that I mentioned um earlier on in
015our budget planning that it's an area that we have as an opportunity to consider. Um I we are a bit lower than some of our surrounding communities. Um and I think it is an area that as we get to tighter budget constraints we'll want to take a look at. But if the board would like us to look at that sooner rather than later, we certainly can. Uh we do have some room to move. But at this point in time, um the budget was set with the fees away that they have been in previous years. >> But our our athletics aren't suffering from lack of funds. >> Okay, that was my question. >> Yeah. Thank you. >> Make a motion to approve the 256 organizational items as presented. >> I'll second by Rod R >> or
016whatever. >> is that also then with the increase in the lunches >> or yes with the notion we'll revisit those other Y okay. Very good. >> All right. All in favor? >> I. >> Any opposed? Hearing none. Motion passes. Moving on to the designate individual with authority. >> So, every school district is required to have a designated individual with authority. And what that means is that it's a person that uh really is kind of the gatekeeper of the data and the access that uh individuals across the school district have. Um so each school district has one and by practice it is historically a superintendent. So um this authorizes me to be the designated individual with authority and then that allows me to make sure that the correct permissions are assigned to all the rest of
017the members of the school district to do the work that needs to be done for reporting. >> I'll make a motion as printed >> by Bruce second. Second by Cheryl. All in favor? >> I. >> Any opposed? Hearing? None. Motion passes. Moving on to the fiscal year 27 long-term facility maintenance action. So, every year the district has to approve a 10-year long-term facility maintenance plan. So, I'm going to most I'm going to just call your attention to attachment number three. Um, and it's this is really kind of the road map. Um, let me get this shared and then I'm going to make it a little bit bigger because I know we all just love those tiny little numbers that really make me feel old. So, just let's make this a little bit bigger. So, this
018really is um where I'm going to start by kind of pulling off to the side so you can kind of see the designated areas that um are eligible uses of the long-term facility maintenance funds. And then you're going to see where we have specific projects that are identified. And every year you're going to see some things that are have that are annual budgeted amounts. And then you'll see where we have some projects as a for instance um in 2425 you see um $370,000 that was designated for our roof projects. Okay. So we had been planning for that roof project. So that have been in um and then this is kind of again our road map for the upcoming 10 units. So the one piece that I do want to just kind of call to your
019attention is that um this is a road map and if if something is not used that doesn't mean it just gets reallocated somewhere else. So, as we've been anticipating, the softball complex, the football field, the track, you're going to see that these dollar amounts, if you look back at previous years, have been moving over and what that is allowing us to do is to save money so that when we if you look a little bit further on um and I'm going to come over to the 2728 school year. I'm going to come to the uh next page. So, 26 27 27 28. If all of these projects are done in the exact timeline that um that we have them proposed, we would have to cash flow $250,000. Now, again, I think um strategically we've historically
020been able to save some funds and and make those happen over the course of time. Um so, from a plan perspective, I'm not at all uncomfortable with the way that it's laid out in the recommendation if you were to approve this plan. But I do want to just be really clear that if something doesn't happen in the exact year it's slated, we just continue to move it forward so that it those funds are designated for those projects. Okay. Um the other documents that you're going to see are uh the formal resolutions. Um the and and it's also spelled out in the um uh in the agenda as well, but it is there is a resolution for adopting the long-term facility maintenance tenure plan. commend. >> Make motion resolution improving school district number 741 long-term facility
021maintenance plan. >> I second roll call. >> Hi Carol. >> Hi Rachel. >> Hi Thomas. >> Hi. carries. Moving to the upcoming meeting schedule. The only meeting I want to call to your attention is August 11th and that's bolded because that's a Monday. So the Tuesday is uh um township election days. And so August 11th is a Monday. We'll call that to your attention. any motion. >> I'll second. >> Motion by Bruce, second by Jacob. All in favor? I >> Any opposed? Hearing none. Motion carries.