001All right, it is six o'clock. We'll call the meeting to order. All members are present um including our representative. Move on. No additions to the agenda. So we will then move on to the approval of the agenda. Make a motion. Second by Thomas, second by Cheryl. Um all in favor? I. Any opposed? Hearing none, motion has passed. Um, moving on to public comment. We do have one tonight. So, I welcome Sarah up to the seat. And while she is coming up, I'm going to read as a reminder for our procedural some guidelines. Um, first off, remark should be addressed to the board as a whole. Even when communicating diff difficult issues is important to remain respectful and defined in our communication. A five minute time limit is status for each participant. Um in general board
002will not respond to the information received during the public comments. Uh in order to communicate in an effective manner, please keep public communication to two or three main points and articulate those points directly and clearly as possible. Uh lastly, superintendent will follow up with all participants of the public comment. [Music] Hello. I didn't think this was going to be his [Music] nerve. Um my name is Sarah Sagi. I have a fifth grader here um at Payesville and um along with Trish Williams daughter um they've been downhill skiing with the um Potter Ridge uh D team downhill race team and it's getting close for them to be transitioning into a varsity high school league and there is one it's called the Breakaways. They're a co-op right now. They have 11 schools associated with them. Um Becker
003is not on here. Um but they were added last year and then the London Spicer wants to get added for this coming year also. Um so we were told that we had to come here and hopefully get approval of being adding stores for boys and girls and then we have to get together with the tech um athletic director and the cathedral athletic director sign the paperwork and then hopefully get added to the co-op. And there's no um there's a breakdown in this um and how it works. There's really besides approving the sport and paying the initial fee to adding new sports which I think is less than $200 and you guys might know more of that adding hockey and gymnastics and all that in the last few years. You might know that more than I
004do. The athletic director from Tech resigned in January. So they have a new one starting July July 1st. and she's very excited to help start this process for Hillary and Johnson, but she does not start until July 1st. So, she was going to try to start getting going on this, but obviously she's doing her other job also. This is quite an extensive eventual. Um, so on here they have all the coaches. It's um they have their own booster club. The parents pay the fee for um the athletes, which last year was $600 for the year. Um and that includes all the um race the um they go to the races and parents we are um we need to cover the travel um getting our kid athletes to practice getting to the races and all that.
005So there's no besides just signing up, approving it, there's no additional fee to the school. And then that will allow the students to get out for race day and participating in the state um tournament, which a couple years they did go to state. A couple years ago they did go to state on the the breakaways. And um yeah, so we just would like to offer another sport along a winter sport. you know, not everybody likes to play basketball and I guess there's gymnastics and hockey. Um, so it just be another great option for the kids. You have an extra. [Music] Yes, we'll follow up with you. Okay. Well, thanks for coming. [Music] All right. Um, moving on, we'll move on to the consent agenda. Um, Cheryl, any comments on bills? No. Um, everything was pretty
006cut and dried. Um, I did notice that uh we uh paid a consultant to help us with um our jobs and that that bill came in and that's that's all underway. It's all underway. We're nearing the end and um uh we were hoping to have had two more comparable school districts come in uh for the market comparisons and I heard from the two superintendents today that they weren't going to be able to complete it. So, we're moving forward with the analysis that we have. But it sounds like they came up with job descriptions and the job descriptions are are complete. Um we're looking at the pay ranges to see how we have uh how we compare with the market um for comparable rules and responsibilities and then making sure that our throughout the district there
007um everything is aligned um commensurately with the job descriptions. So yeah, that's the only thing that jumped out at me was I realized that that was in the final stages getting to the end. Yep. Okay. Um from the other consent agenda items, I'll just add uh this is the time of year where we uh take a look at career increments. So those are there. Uh we have a new hire and a non uh nonrenewal of a probationary um non-licensed staff member. This is our our added section of uh three-year-olds um that we don't have enough to pull for next year. So um that's the non-renewal uh donations. I want to just pull forward. Um again, some donations have been received. Um had a number of our money from uh the Dick Dylan fund has come
008in for both the um the general fund and then also the dollars for scholars, which is scholarship uh revenue. And then you'll notice a number of early childhood playground donations that have come in as well. Um, and we also had a softball donation for from the booster club for bats. So, um, oh yeah, it is does say for bats. So, uh, again, I I'm always a little bit overwhelmed when I see the the support and the donations that come into the school district. Um, our community really is supportive of the work that's happening within our within our our district. So, uh, thank you for the donations that have come in. Any questions, comments? Um, hearing none. Looking for a motion to approve the consent agenda. I make a motion to approve the consent agenda. Second.
009Motion by Ron. Second Bruce Jacob. Sorry. Um, all in favor? I. Any opposed? Hearing none. Motion is passed. Moving on to communication items. Uh so I want to um share a document with you today. So um my my entire day today has been spent in this room. Um I had an opportunity to be part of the um the rural childcare initiative program and uh uh it was today was kind of the launch meeting. Uh Jacob, I'm going to follow up with you because we had a couple members that weren't able to join. So I think it might make sense if we want to have a conversation about that. Um but one of the things that um I wanted to just share with you is again kind of the why behind this conversation and and how
010important it is for us to take a look at child care. And I think I shared with the board um about a year ago that we were in our Paynesville area uh zip code and that really encompasses most of Payneesville. Uh we were about 172 slots short. So when you think about slots for child care, it was how many that were eligible to go would have been eligible and then you talk about providers. So um this document here is oh I'm going to share this one actually so that I um hey that's interesting. It's been update. It's been just looked to make sure we're recording. We are. Um, okay. Okay. So, uh, so this document really kind of walks through our current data around our child care. And so, a couple of key pieces that
011I'll point out is is this included the cities of Payneesville and and zip code or and Rosco. Within those data sets, there are 10 licensed family child carees. We have zero licensed um child care centers. Um here is the cost of um of daycare. Um you're going to see that for children under five with parents that are working there are 268 families or 268 kits. Um, that means that when you take our 10 licensed daycarees that could meet the needs of 82 kids, that leaves us with 197 openings. Okay. Of those openings, 42% are infant and toddler. So infant is going to be um any there that's categorized as six weeks up to um depending on if it's a depending on if it's a uh a individual family license or a center it's either um
012I believe it's either 16 months or 18 months um to be infant and then the toddler goes up to either 33 or 36 months. Okay. So when you look at that 42% of that um of those 197 if you look at our zip code 196 if you look at our school district um are needs within that really early infant toddler child care. Uh so the conversation today was really um to start thinking about how do we engage our community in this conversation uh to understand what is the experience of those 10 family licensed child care providers? What does that look like for them? How do they um how many do they turn away on a regular basis? What is this? What are the stressors that they incur? how can we support as we look at
013meeting the needs of child care across our community, how can we also support the work that they're doing? Um and and then really what is the best solution for our area to meet the needs of our child care. Um so this was today was just the very first beginning process and um I brought this forward to share today because I think this is an update to the data I shared about a year ago which was 172 and now we're looking at about 196. Now the one piece that she did they did share with us today is that your child care data is is spoton and good the day you take it. there's a lot of fluidity and a lot of movement with kids and we do know that as a school district we know that
014and in child care it's even more pronounced. So um but this does really give us a I guess another validation that our concerns of what we're hearing and seeing um are valid and we it's a good conversation to engage in about a solution. So I just wanted to share that with you. um next steps. Some things that are going to be coming up um is that uh the um the planning uh committee is going to be talking about um hosting a child care provider appreciation night to again um recognize and acknowledge and support the work that's happening by our current daycare providers. and then also start hearing from them um what are the barriers and what are the things that you're experiencing that that are problematic within the the realm of child care. Um there's
015over the course of the summer there is going to be a town hall event for all of our community. Our entire community is going to be getting a survey of information about about child care, what their experiences have been, what what are they hearing, how has this impacted the workforce. there's just a lot of information gathering that is going to be happening and I think it's really important that the school district is part of that conversation. So, um it was a a good just kind of foundational uh start today and uh I I will continue to keep the board updated regarding next steps, timing when we have an opportunity to provide input. Um but this is just the most recent information that uh came out that was gathered in March of 2025. So, we're not
016the only district that has this issue. So, where can somebody read about it? Somebody's figured out something or solutions to move forward. Is there something we can read ahead? Anybody's figured anything out? I think figured it out. I think that's part of the problem. Nation out. No, I think what it is is I think every community has to understand what their specific community needs are. I think that's the process that we're going through right now because what what works in our community Bruce might not be what would work down in Wilmer or over in St. Cloud because um if there's a so as a for instance some of what um we're given today as examples could have been like a um a major hospital who has a daycare on site for their employees. Well, would
017that would that meet our district or our whole community need? Probably not, right? Or um are there so those are some of the examples that were given. So that's why I'm saying it's really community specific. There are a lot of this this process uh has been uh implemented across the state of Minnesota and and there are multiple communities that we could reach out to to say what do you know and how have you learned about um solutions for your community. Um, but there's not necessarily a that's part of what makes it so complex is that there's not a this is the answer because it's going to be very community specific. Ma'am, ma'am, I'll look it up myself, but we got 50 states and I think Minnesota is something special. I would say what's likely a
018bigger issue is much like we have a lot of legislative control over the district, legislative things that are put down in the district, daycarees across the state of Minnesota do as well. And Minnesota is probably a little more unique than other states, maybe surrounding states that don't have as many legislative bushes on their daycare facilities. So Iowa may not be as big of an issue as Minnesota, but they don't also require the same licensing that the state of Minnesota does for a daycare. So we lost a lot of daycarees across the last 5 to 10 years and it started when my kids probably started before my kids were going to daycare where daycare people were just done. They they they didn't want to continue with the requirements of the state and so they and each
019county has their own rules. So, counties license family daycarees and centers are licensed by the state. So, when you have families like a family daycare, um what happens in Sterns County isn't necessarily what happens in Kenyo High County or Mer County for a family daycare. So, um I would say that there's been a lot of mandates that have um certainly impacted and influenced individual child care families. So, well, I think to get around that, there's a lot of I don't want to say private or or families that just only take on a couple of kids. I mean, that's going to be more and more common just because they don't want to put up with all the red tape. I believe a family can take on a daycare can take on two families without being licensed.
020So, we we talked a little bit about that today and those are some of the things that will be shared at this town hall about like what are the specific rules or what are how does that apply to our community? Um there are there are circumstances where um a if if that becomes known that person can get into some serious issues. Um so I think that there's but there are specific regulations of you can have like another family member and then one one family friend blood relation and then no relation. So it's just Iusing. It's a hassle. Yeah, it's it's a hassle and it's very stressful to find daycare. Um, but I just I don't want to see, how do I want to say this? Private, you know, a lot of grandma, grandpa taking care
021of kids and stuff. And that's we're fortunate in this area that that's kind of the normal. Well, and I and families are there's a lot of families taking care of family for sure. Yep. I just hope we're not going to rub people the wrong way going forward on this. But well, I think you have to remember the district is just one member. I mean, there's not this is multiple entities having the conversation and just talking from personal experience, there's just not enough out there. I mean, there are a couple of, like you said, families where it's one or two people, but if you don't know them, do you really want to trust your newborn kid with them? It's um which is partially why they went to the licensing system. So, it's a little bit of
022how much risk do you want to take. Um and this doesn't impact just families too. You know, when it starts pulling pe uh parents out of the workforce to watch their kids, that hurts businesses too because they have less work. So, I think this is not just a family issue or school issue. This is a whole community issue. it and I I think what's very important, you know, going back to what you had mentioned, Janelle, because you started presenting this data to us about a year ago. We're looking at the possibility of losing 200 students at some time if we if we don't work and and start taking a look at daycare and what we can do as a community. like you said, you know, this the school district is just a very very small
023percentage or very very it it's one of the the the uh uh cogs that that's in the wheel to figure out what's going on and we have to take a look at our interest as far as a school district. one of the one of the pieces of data that um that they also are are going to present and and um I was maybe a little premature to share this out with you, but I was excited to kind of give you that updated information. Um one of the things that they presented for us that came from from Dean is really the um the workflow within Payneesville of how many workers come into Payneesville and how many go out. So in Payneesville we draw in about 1,00 workers and we have about 600 workers going out. So
024if we could meet some of those daycare needs and and um those workers come and put their kids in daycare here we have some opportunity to have that feed into our district as well. So there's just some really good information for us to pay attention to and look at. Um but over the course of time in the next few months um there's going to be a lot more opportunity for us to engage in conversation about what are the wonderings that we all have surrounding daycare. So that's really what I have for the administrative report for today. um from a financial report perspective. Um I'll just uh share out I wanted to just cast this one more time and um make sure that people um make sure that our community that's watching has an opportunity to
025kind of see and just be reminded of what's here. Um when we were walking through some of the um the conversations with our district district advisory committee, there still continues to be question about um about some of like how the school district is funded and where the money comes from and where it goes. And so I think this is I just wanted to kind of circle back and be able to show individuals. So this document is a revenue document. And so this tells where all of our sources of revenue come from. And and if you if individuals want to see on that first tab in July, they can look and just hover over state and that is our per pupil aid compensatory funding, concurrent enrollment, and special education funding. And I'm not going to read
026all of them because you can see that on each of those lines, but this is just a reminder about uh the funding that's coming into the school district. And then as you scroll over um so this is a running balance and and a summary of the year little bit further. Um so March is updated uh March is closed out. So you'll see um that our our 2425 adopted dollar amount there and you're going to see for state revenue um as of March 31st 24 we've received about 61.7% of our anticipated revenue. Okay. So, this is again just a document that's that's here to try to help explain the ins and outs of our finances. As you get over um and scroll down, these are just other ways that the funding is broken out. Okay, so
027these are some of our specific funds like our food service fund, our our community education, operating capital, long-term facility maintenance, and tech levy. Okay, the construction fund. Um there's not a lot here unless we're doing um this is where when you have bonded projects and you're doing a big construction project. That's most of where that sits. Debt service is because we're paying off money or we have we have money um bonds because of our previous um our previous projects. Okay. So, I just wanted to take a second to walk through and I'm not going to go super in depth, but just again to remind people that if you ever are curious about where is the money like coming from, these are our funds. Okay. And on the flip side, so then I'm going to um
028back into the expenditures and kind of walk through that. So again, now these are going to be how we spend our money. Okay? And as you take a look at again on that July 31st tab, if you hover over salaries and wages, that's just pretty straightforward. That's just the general paycheck. Okay. Employee benefits are going to include TRA, which is our teacher retirement association. PRA, which is our public employee retirement association. insurance 403b which is our tax sheltered annuity FICA whoops sorry FICA LTD and life our required taxes. So if you take a look at that you're going to see what our I'm going to get off of there. What our our expenditures have been for that sub code purchase services you'll see what those are our supplies um equipment and pro and projects and
029other expenditures. So again, this is kind of a breakdown. Everything that we do within the school district is coded so that we can track where all that money either comes in or goes out. Okay, so here's a breakdown. So all of these are going to be included up here, but this is just cutting the pie in a different way. So administration costs, direct service, direct support services, regular instruction, extracurricular activities. So again, you can hover over and see what each of the breakdowns are and then you can track out to see how do we compare. So I'm going to again come over to March 31st. We'll do a look at so in our salaries and wages for example we'll just take that line our here's our estimated budget and if you come over to the
030first column March 31st we are at about 60.01% of our anticipated expenditures. Okay. So again that this is just a snapshot a way to try to help community members see and understand how the money comes in and how the money goes out of the school district. Okay. Um, so I'm going to stop sharing that and that's all I have unless there's any questions. Otherwise, I'll turn it over for committee reports. Is there something in that report that we can share with the district advisory group? If they're not watching this meeting, they don't see it. I can just I could email it out and just walk them through or even was a point in time. Um because that's where the question came up and then we had a bunch of people in there. I want to
031ask them about the same thing. It summarizes it nicely there. Yeah, I can put that together. When do we meet again? It would be right at the uh beginning of next well it's school year next year. So I wonder if that wouldn't be a good but and we'll have our budget set walking it through each time we meet once a quarter or whatever twice a year. Yeah. What we'll we'll meet again before the start of the school year but we we didn't set the next meeting. Right. Yeah. That' be good. Sometimes if you stay more current with the question Yeah. it answers more questions. Yeah. Than trying to remind them more questions why it was there four months from now. Any other questions? Moving on to committee organizational reports. Staff met earlier this month and
032it was a lot of updates about waiting to hear more updates. I think that's just waiting on the state until nothing drastic from there. Couple couple of the speakers representatives showed up. We had the uh the district uh advisory uh uh committee and it went very well. Uh great information was provided uh from elementary school and from secondary school uh take a look at the fast pitch data and uh what those numbers look like uh some positive trends going forward and then as Bruce said mentioned to some of the questions that come up. So, it's a a very good committee to grow this uh this committee for the community members, the ones that are are on it, we'll start having, I think, a better understanding of how that how this school district is run and
033and to have a an understanding, especially from a budget side. It's it's not an apples to apples type thing. Uh there's just a lot that plays into it. But you once you start figuring that out, you understand how uh you know judiciously our our uh district is stay on top of uh being financially responsible for the tax dollars. So all right carry nothing. Moving on to student representative employer. Hi guys. Um so for NHS we'll let you share that first. Sure. Where's our gapping? Okay. for NHS. Uh they're wrapping up the school year by selecting more board members for their thing and they're just doing some activities with the elementary and sad's also doing some elementary activities and they're helping out with the field day and when fifth grade orientation day when they can't come
034to the high school and get to see what it's all about. And for student council, we're getting ready for fun in the sun. It's on May 14th, 2025. uh day every week to sign our yearbooks and have fun outside. Uh and they're getting we're getting in applications to be in student council next year due by April 23rd, 2025. And we're doing the senior appreciation meeting and then we're preparing for homecoming next year. So then we're more prepared than we were this year. Uh then we're going to pick out our president and co-president so that it's not a fight. Um that was fun. Uh then we're also looking for our uh dress up days next week for like homecoming and that. And then for FFA, uh we're getting ready for state which is this weekend actually
035the 27th through the 29th and we had drive in style where everyone brought their tractors and their old cars and then we were at the senior living to drive by with the tractors and the cars. We helped the uh we helped at the dinner when the national commander came to the legion and we had members members honored at the regional banquet held at battle lake and we have a day coming up where we go to the where we have a petting zoo and have an in industry speaker and that's on Wednesday May 7th and then we had a and the chapter banquet which student council members can attend is on May 18th 2025 and presentations will be sent out and there's stuff on the bottom like NHS that's National Honor Society NHS National Honor Society
036I would like to make a comment um and it has to do so Society so I did have a chance to meet with uh the the students today and their leadership just to pass on a thanks to them for what they uh were able to accomplish uh going out and uh presenting the preschool playground to nonprofit organizations and the amount that they had pulled in. uh when Chris O'Bride and I took a look at it. Uh this is be as we were setting the meeting up and some of the the the the donations were starting to come in that was showed earlier. Uh we were looking at about $9,300 that that they were able to bring in. But because of of the presentation, the way that they put things together, I think there might be
037another $5,000 out there that came in because of them. So Chris and I need to take a look at that. If so, that'd be about 14,300 that the National Honor Society was able to bring in. Uh so, a big thanks to their efforts, their leadership. It's something that uh uh as far as with the the next year's group, whatever they want to do uh however they want to do the organization, but they really stepped up this year. Thanks. questions. Moving on to old business, a second reading of the policy. Um, just as a reminder, policy 524 and 5.45 are not recommended for approval on this for a motion. I introduce a motion to approve policies 401, 402, 403, 404, 406, 407, 410, 412, 417, 503 as recommended by the policy committee and presented at first
038reading. A second Thomas. All in favor? I. Any opposed? Motion passes. Moving on to new business. resolution non-renewing probationary teachers. Uh so this is uh the so Miss Wellie was a one-year contract and Mr. Clocker was the fourth grade position um that we've talked about reducing from four sections to three sections. Um both of those individuals have been contacted and communicated with um by their building leadership. So Does that resolution that needs to be read uh for the approval? Okay. Uh so I make a motion a resolution relating to the termination and non-renewal of the teaching contracts of the following probationary teachers. Uh Craig Clarker and Arlene Wellie. A second by Thomas. Um this requires a roll call vote. Jacob. Hi Thomas. Hi J. Hi Rachel. Hi Ron. Hi Bruce. Hi Cheryl. Hi. Pass. On
039to class of 2025. So uh I am going to pull this up and share this. This is always a a fun uh a fun list to share. Um our class of uh graduates that would be looking for approval. We did have two students that um graduated midyear. Uh those students um they don't they opt not to participate in spring activities or walk graduation. Um, but they are also included as part of the graduating class of 2025. Make a motion to accept the uh presenting class 2025. Second. Second by Ron. All in favor? I. Any opposed? Hearing none. Motion passes. Moving on to the 2425 board committee revision. So the only change here was the negotiations, the two negotiations um that were discussed at the last work session. And so I'll make a motion to accept
040the uh the revision the committee revision. I'll second by second by all in favor. Any opposed? Motion passes. beyond the 2425 revised budget. So there um these are have not been changed since our um our work session and our last or since they were last presented. So I did not plan to walk through the revised budget. Um it is again linked in here for everybody to see. Um, but this is the the formal document and then uh this presentation had all of the green considerations. So, um, again, I didn't plan to walk through it unless there are any questions, but I have not received any questions since it was has been presented. Make a motion to approve the revised 24 25 budget as presented. A second. Second by Cherald. All in favor? I. Any opposed?
041Hearing none. Motion passes. Moving on. 2526 budget section section information. So this is where um the uh sections would be set. And again, you'll see the recommendation for 2526 is to carry four uh kindergarten sections and three sections throughout the rest of the grade levels, which would put us at 40 uh 40 se 40 sections across the school district. I make a motion to accept the uh the section next year as presented. Seconded. Second by Ron. All in favor? I. Any opposed? Hearing none. Motion passes. Moving on to the roof project update. All right. Uh so I'm going to invite Troy Miller to come up and uh give us an update. So as they've gone um the preliminary uh status of the roofs, um I and I'm not going to get too deep. I'm going
042to let him really speak to the intricacies of what they're finding and what they've um come across because it it has allowed us to um possibly do um an additional phase with some cost savings if we're willing to expend um some additional funds. And I think it's uh I wanted Troy to be able to walk through some of the considerations and then uh hear what the board would like to what direction the board would like to go. So Troy, go ahead. When we started the roofing project, um budget in hand, uh we defined the scope of work as primarily replacing a piece of roof that uh that was set by Ken um that had been discussed with other folks. Um to that we added an alternate to replace the roof that is above Natalie's room.
043Not sure what that is, but uh and we also um are repairing masonry on the mezzanine levels. Um so there's spots for the brick is cracked. Um there's brick that's falling off underneath the mechanical um units uh for the louvers. Uh we're replacing all of the sills for the louvers and making sure that they're shedding water in the proper direction. Um we are also um replacing the soft joints um which are the control joints in the masonry and we're taking care of putting some cocking around the top of a prior roofing project um that wasn't flashed completely and so to keep water out of the wall um that work is being done as well. So all of that work came in on budget and uh we were happy that we were able to kind of
044extend the dollars um so that you were able to do all those things. As we've been going through um we had conversations with roof one and uh and um in in those conversations we said is the insulation good? Does it all need to be replaced? Because insulation right now is not cheap. And so they did 15 cuts um where we went in and we looked at the insulation at 15 locations. All of it appeared to be good with the exception of two areas. Those areas will be replaced. The rest of it would be um just roofed over and we would provide a new protection board over the top. um the savings from that um effort in terms of not needing to replace the insulation that's still good, that still has quality R value. Um we
045would take a deduct and with that um Ken and I were up looking at the uh the roof above the auditorium which is in dire need of replacement. Um we think that the insulation is good. It appears to be through the tests. And uh and the long and short of it is it's been relaxed once before, which means it kind of cut the perimeter to try to allow it to to move a little bit more than what um than what it had originally had in terms of flex left. To relax it again, um I think is about $35,000. And if you look at how long that would last as a fix and uh you know, you're already past the warranty of the roof. um you kind of question is that good value? And so what
046we did is we asked Rof One to pull together what it would cost to to re-roof that area. Um it's about $116,000 if we were to take the savings from um not doing some of the installation on the current project because it's good. Um there's savings to be had there and ultimately the district would need to come up with about another hundred or another $65,000 to replace the roof on top of the auditorium which if you're looking at cost per square foot um it's a very good value. Part of the reason is because they're already here. They're mobilized. Um they would just continue the work and uh and get it all done. Uh what it entails is basically taking all the rock off that's on the roof currently. um putting down a new membrane and
047then putting new rock on top and they can't reuse the rock because when they take it off oftentimes it'll split and crack and those become sharp edges which then could damage the new membrane. So they need to put new rock on. We have to go with that type of system even though most of the other roofs have been converted to mechanically fastened or an adhered roof. We can't do that in this location because of the fact that the deck over the top of the auditorium is acoustic. So all of those fasteners, all of that asphalt that would be used to mop it down if that was the choice would basically damage the interior finishes and uh potentially hit conduit and things like that. So we will be going back to a ballasted roof just with
048a whole new membrane, reflash it and uh and do what needs to be done. There are other portions of the roof that need to be done. Uh but at this time um it's probably not the best value for the district long term. Uh the other thing to keep in mind is it looks like the legislature is going to pass um an opportunity to um to go to the taxpayers and and levy for roofing the same way you do LTFM projects as long as those dollars are over a h 100,000. And so in two years that might be your first opportunity to do it and that would be the appropriate time to do the rest of the roofs across the district. But um you know I I think that where the roof is right now on
049the auditorium um it should be done before then and uh and to expend 35,000 to to relax it to try to get it to the two-year mark might be just putting good money after bad. So um I set up the contracts so that uh they can work two ways depending on how the district wanted to budget it. So the first way would be to have it all paid for by June 30th. Um, which might be stretching things a bit. The other way I set it up was that the change order would be written such that the work at the auditorium would be done after the June 30th mark so that it would then roll over to the next fiscal year for LTFM and that way it all fits within your your budgets without taking the
050hard hit um this fiscal year. So however you wanted to structure that is how I've written the contract currently. So, I have two questions. One for you and one for you. A comment for you. If the this dollar fits our roofing budget for next year, if we do this. Second thing, and all the years I've sat here, I always wondered if we tore off good insulation. Nobody. I've never seen a report anywhere where somebody came back and said, "Well, the insulation looks like it's good. You don't have to tear it off." That I put a lot of credit to in this whole deal. I've never heard that before. I've always wondered, you can't tear off a whole roof and tell me the whole thing is rotten, but that's what we've been dealing with. And if
051we're going to exercise the savings by using your smarts where we can pretend like we figured it out, um, and we can save some money and get that job done and it fits our budget, I'm 100% game to go forward with this. and I thank you for a decent analysis well on something we don't have to throw away. Roof one's been good roof one's been a good partner. Um, you know, I've worked with them a number of times before. They're they're a quality group and uh and so, you know, it's been it's been, you know, just kind of a treat to work with somebody who, you know, comes at it with the same ethics, so to speak, to say, "Hey, time out." you know, but let's make sure before we throw something away, we don't
052need to. So, now you're okay with this in the budget? That looks like it works. I think it'll work. And I I would like to build it in for next year for our LTFM money. And if they are willing to do it, I think it makes uh it makes good sense for us to do it. Now, we're saving money for the district. Yeah. And if you look at where you were originally and when you started the conversation of the roof and you look at what you've been able to accomplish with the masonry restoration adding the scope um for the additional roofing area and right on down the line I think I think you're you're getting some pretty good value. Are you making a motion then Bruce? I'll make a motion that we go ahead with
053this. Is that what you're looking for? Yep. I second. Second. Um, all in favor? I. Any opposed? Hearing none. Motion passes. Thank you. Appreciate it. Can I make one more comment? If Kenny had something to do with questions back and forth. I I'd like to put a little feather in his cap, too, that we're looking at saving some money and being efficient with these dollars. So, um, we know that he's directly involved in a lot of that, but his work's just beginning. I'm not he's got a whole LTFM plan to fix work on that. Thank you very much. All right, moving on to the 2526 calendar correction. So, I there there was a clerical error and I don't know how it was missed, but it was missed. And so this calendar does have the last
054day of school as a two-hour early out. I know we had talked about it um in our as in the draft discussion that came forward. So this just um I'm I'm going to look and just make sure, but I am certain it should say on the last day of school um that it is a twohour early out. So, um I would be just looking for an approval to uh to change the motion. I'll second motion by Ron, second by Cheryl. All in favor? I any opposed? Hearing none. Motion passes. Moving on to review of upcoming meetings. comments, questions, additions. Uh the only piece I'll just make a note of is that uh we will start beginning negotiation sessions soon. Um and uh I know that there's been a lot of patience as we've been trying
055to wait for the legislature. So there may and may not be anything before those next meetings, but I just wanted to I didn't want to have the fact that they weren't identified be a holding pattern. So um just know that that's going to start in the near future. But some of it we don't have to wait for. No, because it's usually all the language and then we figure out the finances and and then maybe the legislators got it figured out. But we'll get things moving. Nothing. Moving on for a motion to make a motion. Second motion by second by Ruth. Um all in favor? I uh any opposed hearing? None.