001all right six o'clock call me in the order all members are present except STL and Jacob I'll start it off I'm gonna rearrange the agenda this a little bit we're going to start off with the FFA check acceptance sure FR come on up all right I'm the president of the FFA alumni and I have two checks here for you um one is for the electricity for the plot wonderful 150 bucks and the other one is for the water permit yeah that's also for 150 bucks thank you very much and hopefully you'll be all seeing our new irrigation system but I mean it depends on the weather yep exactly and it's supposed to be able to run great thank you for that we'll uh app that'll be formally accept and acknowledged at the next board meeting
002so thank you so much thank you absolutely all right have all right um move on to communication okay right so we'll start by inviting Mrs Akerson up to hear a little bit about what's happening um in the Elementary School um can I have somebody grab the door thank you apprciate [Music] that good evening um we have lots happening in March uh we recently wrapped up our winter conferences um at the end of February we had over 96% of our families attend um meeting with our teachers and staff uh to learn about the progress um of of their children and so thank you to families for making that a priority and and coming out to wer conferences at the elementary school uh March is music in our schools month so we have a fun and creative
003March Madness bracket of uh top songs that the students um listen to music clips and they vote on the top song and so they kind of similar to March Madness with basketball have some fun around um that with music so thank you to our staff for bringing that um kind of fun activity for all of our students to participate in March is also our food drive month and as you can see we have a jam-packed month uh filled with bringing in food items and each week has a different Focus uh this week is um breakfast and then next week is peanut butter and jelly and the following week which is our last week is canned items and each week we have a dress up um day where students are encouraged to bring in cash donations
004to our local food shelf um where they can um dress up if they choose to and of course this is optional U but just add some fun around our um food shelf and our food drive um coming to Paynesville I quickly learned this is a big deal um for our community and it's so fun that everybody pulls together um to provide the food items for our local community um looking at our February Bulldog Spotlight recipients um the students pictured here and mentioned have been mindful connected and respectful throughout the month of February so again their picture will go in the paper and social media as well recognizing um our students for February uh we recently had kindergarten open house and registration we had over 56 students attend registration night uh that was last Thursday um
005the cafeteria was filled with lots of energy um from the class of 2038 um who attended and we did a short presentation on what you can expect in kindergarten um families got to tour the classrooms and meet the teachers and students went away with some little goodies um along each stop so that was great and I just want to reiterate if uh people plan on attending here um in Paynesville for kindergarten to get those registration forms turned in ASAP um as those are critical for our planning stages here um so just thank you to families for coming on out that was per 10 families more than we had last year so it was a great turnout um also want to recognize U Mrs T our elementary school social worker uh for her dedication and serving
006our students last week was us Minnesota school Social Work week uh to recognize the work that she does um serving over 60 students in varying capacities small group whole group individually um helping students all throughout and then looking ahead it's hard to believe we are wrapping up a third quarter already which um I want to make sure that families look at our calendar as we have some important dates coming up around that time frame quarter break day um and such questions or anything for me thank you than all right and then we'll uh we'll hear from Mr rasmason What's happen happening at the secondary level good evening everybody so um like Mrs Akerson touched on we had spring conferences uh it was just a great opportunity uh for us to connect with parents and connect
007with families and have people in the building um it was it was nice to see people in the building so I want to thank families who made the effort to come here and to stop in and to and to talk to teachers and check in so it was great to see you um March is uh is the food drive month here and we have our Bulldog give back food drive and so we are um excited to um have a have a food drive that supports our local community center and to uh and to get get kids donating food for our local food shelves so um there's a lot going on with this there's a there's a raffle that the that our student our two student councils middle school and high school student councils have kind
008of devised as a way to um incentivize students to help out with the food drive so we're excited for that um today we had eighth grade EG day and we had um six and if you scroll down a little more there's some pictures there um we had lots of really cool learning opportunities people from um sort of all over Central Minnesota come in to um provide unique opportunities to our agriculture students or or to all of our eighth grade students and so some of the people that were here was we had a member from the DNR who is talking about fisheries and restocking Fisheries um we had FFA members doing some teamwork and Leadership work um we had a new egg Solutions um going through some agricultural learning there we had um a group come
009in to do some floral design stuff we had mcdal come in and they got to um actually build tool boxes out of duct work how they actually put together duct work so um got to talk to them about that and then we had Ridge Water come in and show some opportunity there there so um just a really cool learning experience for our eighth grade students and um I appreciate the work of Natalie UT and the FFA group for putting that on I know it's a big lift every year but um just kind of a really cool thing that our students get to experience so looking forward here we do um student reach is a group in Minnesota that um brings motivational speakers to schools and student reach uh reach out to us and ask asked
010us if we wanted to host a speaker and so uh the speaker that they're bringing around this year is Brad hertig I think I'm pronouncing his name correctly and he'll be here on March 19th and I'm really excited for him to be here um so his story is he is a double amput he had both of his arms amputated in a work incident in a work accident and um he continued to play this was in high school and he continued to play high school uh football and he had a coach that's where he gets the name find away so he had a coach that um kind of encouraged him to move past his um MPT and find a way to still contribute so um it connects with our PBIS and secondary core value resilience so
011I'm excited to have him come in and talk about his his resilience and his his story so what grades get to see that is it is it just high school or is it Middle School too it's it's both so high school will be in the morning we're actually going to do two assemblies High School will go in the morning and then Middle School will go right after so the whole building will get a chance to chance to see him yeah student be really thankful for student reach who does this I know a lot of schools around here they they come I know R Cory does it and so um excited that they reached out to us and and um provide these opportunities for our students right well thank you Mr rasmon thank you all right
012uh so I'm gonna invite up Mr Hendrickson and let's get a an update on our activities what kind of what's been going on in the activity World good to see everyone again uh we're currently transitioning from the winter season uh into the spring season for activities and by the few of the weather today it be feels like it's about miday um but our activities that we're rolling into our speech softball baseball boys and girls golf boys and girls track and field traping and then tonight we have a night through 12 Cho concert and then next Monday we have a 6 through 12 band concert so I know some of our practices were able to get outside right away today I saw them running around outside and I talked to our softball coach he said they're
013going outside right away to take five balls since the weather was how was it windy windy okay be beating inside being inside right uh but again thankfully we have the Pack so when we have those cooler days that are going to be coming up ahead a little bit that we can stay inside so winter season is a long one we definitely appreciate our crowds that get to all of our events uh regularly uh there are about 35 of those throughout the season with all the different sports that we've had and uh we had to change over to the Huddle streaming had a couple little hiccups along the way and it was kind of a a time consumer for me at the beginning especially the transitioning from the fall to the winter season we just had
014a lot of things that we're trying to go through so chewed up a lot of time but eventually we got it going a lot more smoothly and I really want to extend my appreciation for all of our uh athletes and coaches and participants and everything that they do throughout the winter season it is a Grind from November to March congratulations to Tyson Maher Jam Maher Roman robberg and pton heish on making it to the state wrestling tournament I was able to get down there on Saturday it was a phenomenal crowd at the Exile Energy Center to support all of our wrestlers so was really cool experience and then actually Madison mcav was able to the national anthem in front of the crowd on February 28th so that was that Friday there was a form that
015the State High School leag had sent out to me and I passed it along to our fire teacher and got along got to Madison McNab and uh she helped fill it out with me and got it sent in and sure enough she was able to sing and she showed me the video she was out there in front of the whole entire XL Energy Center by herself in the middle of all the mats uh sing away so that was really cool moment so I've been getting a lot of emails and uh conversations about spring schedules recently since they're transitioning so I just really encourage our families to check online I'm getting those schedules on there as quickly as I can trying to find those uh those dates for track and field and golf and Junior High
016Golf and all those things trying to get all those things added on there so please check there if you need to get um registered just go through Infinite Campus go through the parent portal and get registered that way and then we added all those names through a spreadsheet so we know who's all in what sport and then once the season comes we'll we'll know who is paid and who is not paid and who has not filled up their forms and everything so and really encourage everybody to check those online schedules and if you do have a question feel free to reach out to near to our coaches so last couple things here if we're interested anybody's interested in being an Umpire I know this is kind of my time of the year to throw that
017pitch out there uh it didn't work last year we had a couple of people reach out to help even if you can work one or two three games um many hands make for light work so if everybody can help grab a hold of that rope and Pull and we can get those games covered so our coaches aren't having to coach an Umpire so I'll get those games covered as soon as I can I spent most of the last three days Thursday Friday and today filling out our winter vouchers for all of our workers so that was uh between our workers and our coaches that was 56 vouchers I filled out and then most of them are people work multiple events so we have to categorize categorize all those things differently too because they get budgeted
018from different accounts so now I can move on with that and take a deep sigh of relief and then I just want to show throw out a shout out to our pag with motor transfer for all the busing things that they cover and so a lot of times it's on short notice too or uh think of some of the events that we have where they're leaving at 5:30 in the morning and spending all day down at a meet or a game or whatever it is so really appreciate app all the things that they do for us so with that I'll open it up anybody have any questions I guess I hope I don't know what involvement you had on this weekend but uh they had a j volleyball I don't know the coaches I don't
019want to the coach but the janitors uh custodians that were working need the jamer the right word but uh that was tremendous uh first time I was ever at something like that I don't is there that was just amazing they did a heck of a job Y and that was uh that was our our J youth program um so it wasn't part of the high school program but our I would say that our our custodial workers um and our staff have really done a nice job at the pack making that accessible for our community and and it really is it's again another um it's an asset to our our community so that's really cool good all right thank you Rick apprciate it andite up Mrs obrian for our Community Education update okay good evening everyone
020all so Community Ed we are finish we are focusing on the new catalog and trying to get that done so I'm finishing that up that is going to go to the printer this week and it will have our spring and summer offerings um so in our pause program our summer pause program has uh 70 students registered at this point we'll be looking at uh filling in some of the uh the staff needs that we have and also putting together our um a new training program for all staff so we're we busy working on that early childhood um we are offering an April and May in early childhood family education um and we're also big truck night is coming up so that's a big that's a big deal with the kids um we're going to host
021that at the elementary school this year we just were approved by the city to be able to block off a part of the street by Gazo Park so we can have the vehicles on the street block it off people can go play on the playground they can look at trucks they can go to gazebo Park so it will be hopefully we'll have a great great day a nice day for that but that is coming up that's usually our big uh final finale for the parents and kids and it's a fun night um we're also just uh will'll be we're finishing up some fundraising efforts with the Early Childhood playground and we'll be focusing now on the on the community build and getting that organized and put together so uh that again is on June 23rd
022and we'll be be getting that Bild um preschool we also we hosted registration uh information night on March 6 along with the kindergarten program we we didn't have as big a turnout but we had um you know about a dozen families that came in to find out about our preschool our offerings what's available meet the teachers see the classrooms we are right now going through early bird registrations with our current families the uh families that are currently registered for preschool our three-year-old families and any um uh children that might be staying our four-year-old so they're going through early bird registration right now and then it opens to the public March 17th so people are are chomping at the bit to get into preschool and we just talked about the pack where spring Sports will be
023starting and they'll be uh using the space um Winter Market will be on the 15th um so if you're looking for some of that uh Farmers Market stuff you can come on the 15th 9 to noon we just hosted the volleyball tournament there were 56 teams lots of not very many parking spots left um um yeah it's usually a large event and and they did a nice job of of running it we have a upcoming uh wrestling tournament I forgot the dates so that's why it's not on there but it's coming up soon along with the annual talent show that is on the 29th of March and that is at 2:00 it was last at first advertised at 1 but they have moved it back an hour so it is at 2 o'clock if you're
024looking and then finally um we are just waiting to get started on our um uh meeting on on discussing our child care issues and and bringing child care to our community so that's coming up in April that's what I'm looking at now next and be interested in hearing that conversations that's it any questions thank you all right um Mrs michaeles come on up and uh I think I'll formally introduce you because I don't know that you've been with the board before um so leam Michaelis our uh our technology coordinator and um I wanted wanted to just uh take a invite her to give you an update of what's Happening technology wise so just as a as a reminder when Jonah um transitioned um we've we've gone through some different to Transitions to Wilmer um we
025have gone through a couple of different um processes to try to find the right fit for our Technology support um and I I'm going to embarrass you for well I don't know if I'll embarrass you or not but I'm going to just um sing your praise for a minute because um Leah has just really come in um we hired her initially as a support staff and um when Leah kind of came on board it was very clear that she kind of got it and she clicked and things have been learning and growing and and I'm super excited to hear how you have kind of identified some of the needs of our technology department and what's happening um so welcome to the the board um the board meeting and and if you wouldn't mind just kind
026of share what's happening in in the technology department thank you thank you yes so uh for a technology department update I'll just highlight some of the key initiatives that we're focusing on um enhancing digital learning environments uh the aviation program and Technology up upgrades have been a big priority lately uh we have one-on-one device initiative we are now K through 12 one to one for devices uh artificial intelligence and education this is this is a a big subject everywhere and recently the teachers had a AI training that went really well I thought it was very interesting I put a lot of really good feedback on that uh cyber security and data data privacy that is huge for us we want to protect the students and the staff uh so we utilize Advanced security tools uh
027we do regular security Audits and trainings um and we follow all compliance and regulations um our it infrastructure and connectivity um we are always looking to optimize our software and systems because that helps with cyber security everything that we can keep up to date is going to make it safer for all of us uh and also we are working on a sustainable device refresh plan um so that the staff and the students uh get fresh a fresh cycle for for devices um and then promoting digital equity and inclusion um our goal is that uh technology should be accessible to all students regardless of their circumstances so we do have hotpots for those students that lack internet access at home and we do have assisted Technologies uh we have software that with extensions that offer text
028to speech uh text customization as well as translation tools that the students can utilize um we also focus on enhancing operational efficiency through technology uh that means we're just trying to get the uh make things easier for every everyone so improving administrative processes um enhancing communication within our department and also cloud-based Solutions where the students can learn interact and um and collaborate and learn through collaboration that's a huge learning tool um one of my or are next steps is I'm looking at a Chromebook retrieval plan instead of letting the Chromebooks go home speaking with some other districts over this have them go home over the summer uh perhaps keeping them helps and looking at what that would look like uh that saves us a lot and reduces loss or damages damaged devices also allows the
029department time to update them have them ready to go at the beginning of the school year so we don't have that lull where we're updating the first week of school whenever it brings them in um in conclusion our District's committed to building a future ready education system by investing in technology we Empower students and Educators to succeed in an evolving digital world we appreciate the support of the school board and the community as we continue these important initiatives any [Music] questions so as you can see there's not a lot of dust settling underneath her feet um there's a lot happening so um thank you Leah I appreciate the update and um we'll have you back in a few months and see what else is happening in technology and finally buildings and grounds let's see what's
030happening from a buildings and grounds perspective first of all I want to thank Leah she is awesome scho District she never always smiling when you have a problem yeah it's awesome so and with that Le's been helping out with the uh update of the audio enhancement and we turned it on last week Wednesday I believe Wednesday or Thursday so the every room buzzes when the bell goes off and they all hear the announcements and everything with the exception of the speakers for the CTE classes were not in they were updated and they got back ordered and I do believe I see them in the custodial room this morning so they should be going up soon and the outside ones as well so them are still waiting for for them to get put up I know
031they're all wired he said they just need to hang the speakers and work them in and they'd work just like the rest of them so so hopefully so Elementary School they are pulling wires putting speakers in um a little tougher over there with the F ceiling being so short not as much room to work but they're moving right along so they're so didn't really get a good update from them on how that one's going they just said yeah this one's harder I'm like that's great so I will touch Bas and make sure they're see what's going on for the next one so um and I know it's so nice out that everybody forgets about how cold it was here about 3 weeks ago but we were in a meeting and we could not get water
032to go away at the elementary school and finally I called the city out and they were looking at it and they actually went out on bur Street and it was froze so um they went in and I've got a picture on my phone on my computer I did not send it but uh they did go in with the jedar from bur Street and went up and it was froze on the end and the reason they think it was froze is because of all the roots they did pull out and they are requesting that we have when they when the jetters come out in the city they come out every summer he says they really feel that we should have them go up them sewer lines and have them do that to pull all them Roots
033back out he goes CU they was they pulled out it was like two five gon pales of just solid R so the drain tile is froze yet no so it was plugged because the water couldn't get away fast enough okay so it was trickling through that rut so then the an kept building and building where it goes down into the manhole so they blew through that right away but then they kept going as long as H they had and then they basically hit that tree in the playground and that's where the roots kind of came from because it stopped and it was jerky and then they pulled it back and then all the roots came out the end and so they did get a bunch and it works now yeah so everything's fine how old
034is that t we we don't know but but they have tools now that that you can through that that's pretty amazing and they can coat the tile like we did here at the high school if it's Clay and collapsing they can run that that coating or that I don't know ceramic in the inside of the tile so it's like brand new if if you need me so the r can't get through and stuff and they did recommend that when they do that they can actually camera so when they go in with the roots they actually have a camera because the C has some of them done and they can show a footage of what and then you can make your decisions on actually what the camera is showing not to mix you up too much
035for going back to your your thing with the uh uh electronic uh sound system at the high school here would you say you're 80% done oh I would say more than that 90 yeah it's I would say they've got 25 speakers to put up okay I'm not sure how many we decide on outside okay wiring is all there they just got to hang speakers and hook them up so then go back to the elementary school I can understand that being a t challenge because of the older facility you're at what 20% oh I would say they're farther than that with pulling the wires once the wires are in then it goes pretty quick I'm sorry yeah so thank um and then um the other thing I'm struggling with is the exhaust Motors on the rof
036are seem like all of them are and I had them checked this summer so they had a lot of them going to the Electric Motor Service to get rebuilt the fans just quit running and lock up SE up and bearings or whatever just seems like a lot of them I had none last year really then this summer I think I fixed two throughout the summer when I had to go check they had two of them that didn't they were tight and all of a sudden you got two three four of them going out so they were plate they were just waiting for you don't want any other questions comments concerns when we have our next committee meeting I'd like to talk more about that sewer RIT don't go away no but they said with that
037ceramic it actually prevents them from going in should address that because otherwise we're we're just banding us solution here stuff like that kind of needs to just go away and yeah probably look at a plan to figure out how Tove it y yeah I made made not of that perfect anything else thank you thank you thank you guys all right we'll move on to budget revision uh so I'm going to pull up a budget presentation um so this will look familiar because it's the same format as what was approved um and what I've done is I've just added a green narrative notes maybe um and you'll see if you click on the link um the budget revision is the document that's kind of that will be what's presented at the end of the month um
038but what I'm going to do is I'm going to walk through each of these um each of those items um throughout the rest of the presentation so let me just go back here reshare that again all right so a couple of things um so you'll notice that the revised budget is based on 892 adms which the original budget uh was built on 899 so we are down a few students which does certainly impact our General Revenue so this is where I've kind of you'll notice the the green are the revised notes so um as I mentioned um I'm sorry the original uh the gened revenue was calculated on 899 adms and this revised budget it has 892 um when we developed the budget we were talking about a slight increase to title funding um I
039I'll be really honest with you I'm watching um our our title funding our special ed funding um I'm watching a lot of that really closely because that's all tied to the the Federal Department of Education um as we kind of navigate the landscape at the federal level um those are some things that we really need to be mindful of and and pay attention to um because if those funding streams change it'll have a pretty significant impact at the state level and at the local level for us um our title and it kind of comes down to the the cross subsidy Aid um that's around our special education uh programming um our special education Cooperative or our West Central education District um there all of our federal funding flows through that entity and that's where a
040lot of our our services are paid for so again I'm there's no Financial um caveat added to that right now besides the fact that it's something that is a big blip on my radar that I'm watching to see what actually happens okay any questions on that I know there's been a there's been some conversation about and I and I saw memos come out early or late last week about um elimination of and then it kind of was scaled back so any questions on that before I move on yeah I got one yeah um worst case scenario let's just say all of our federal funding dries up um how long would we have to act tell our budget's in the red like guess it's not a year or two to come no I you know um
041Jake I'm Jacob I'm GNA have to look into like what the actual dollars what makes the answer to that um that question really difficult is our integration with our education District okay um our special education director which is a required position is shared through the West Central education District that's paid for out our federal funding our school psychologist is paid for out of our federal funding our occupational therapists which are shared services they're paid for out of federal funding so um so it's hard for me to say like this is what the actual like IND um instantaneous impact would be um but it it carries a lot of nuances to to that like um so that's it's a little bit more integrated because of our relationship now the relationship with our education District was built
042around um Financial um uh being financially Frugal right because they provide positions that we don't need full-time positions so we're able to buy portions of right so so all of that though kind of comes into a federal implication that so it's there's a non- answer to an answer right or an answer to a non answer it's not super simple can't just give me a straight number I can't um I can tell you what I and I will get that for our business meeting at the end of October I can tell you what our our federal allocation like if we weren't part of a a district would be and I can tell you what that would be and I'll combine that with our title funding yep my understanding is federal government was just going to pay
043direct to the states and have them manage the money and the fat they're trying to cut out of it is a whole department that appears not to be as efficient as they like I've not seen a thing that wouldn't make me concerned about States because most of this all funnel to the state anyway everything I've read said that they're not topping the funding they're trying to get rid of a great big department that appears not to be doing anything to the states anyway and and we'll see how it actually transpires um you know there's been there's been a multitude of i' I've heard a multitude of conversations including that yeah so we'll see we'll see how it transpires but I'll get I'll get you that information for the next meeting okay okay um so from
044an expenditures when we developed the um the budget you're going to see that um what we took into consideration one of the revisions and it actually is um it saved us a little bit of money um but our social work variation um when we uh our social worker was contracted through the West Central education District um and we were hoping to hire that position directly um Mrs Akerson talked a little bit about Victoria Shay at the elementary we have a comparable position over at the secondary but she was an employee of the West Central Ed District um we weren't able to hire that position and the West Central Ed District was able to hire so we were able to buy that time back from them so it's a it actually is a little bit of
045a cost savings for us because um she was a less expensive employee um than the previous employee that we had um the next area that you're going to see some uh some green and some changes in considerations is that uh budgeting for our Roofing our needs so again we secured the uh last uh board meeting the bid was approved and uh we're moving on um in uh moving on within the budget so that's that's a good news for us um I want to remind you that door seven and door eight were the building envelopes were fixed that wasn't planned for in our budget okay but again if you're the reminder of those um the the posts that had rusted out at the bottom and the the awnings were sinking so those were taken care of
046um out of our um Building Maintenance funds okay um the bond repayments so there was a slight reduction to the revenue that we received um from the state and that's really because um when uh when we Levy for our bond payments um we can only have 105% of of that money in the fund balance and when we have more than that they withhold money okay so that's what's happening for the adjustment in that fund okay so some variables so if you remember um we added so we had shifting of our um our four sections of kindergarten we had four sections of first grade and then we had a influx of fourth graders that moved in over the summer along with some high needs um so we did um I did recommend to the board that
047we add a fourth grade teacher um so that that addition is reflected within the bu revised budget uh you're going to notice that our unemployment costs have been accounted for so our total summer unemployment costs for last year were $ 42,46 so again the district received some reimbursement for that it hasn't been the the full reimbursement yet um there was a they did a an initial survey of what we thought we were going to have for expenses and then they did a portion of that payment and now as the books are settling up across the state they'll make the final payments over the course of time um but the money that uh we will get for uh unless money is allocated in this year's legislature uh we're going to be responsible for those costs it
048was only a short time there yep yep um so you're also going to notice that um we continue to be in the planning process for the softball field and track um the land survey has been underway um and we are cons having ongoing conversations the the first field will be um the softball field I anticipate but one thing to keep in mind is when you're doing projects like that um it can make some sense to um have the land equipment the the dirt moving all of the things that have to be done the committee will have to talk about the the value of doing more at one time versus staggering over the course of years and that's going to be an ongoing conversation within the facilities committee that's come up every time it's come up
049track the track yep well in the and and the track the issue just a a quick issue I have is we still hav an ACC conference to girl softball park right we've always brought all these other things into it and it goes away it has to we have to prioritize that that Park get some some precedence over all this right but every time it comes up we start there then all we're supposed to bring it in because the efficiencies of people being here and it gets wiped out because it's used up somewhere else and the girls don't get anything yeah and I I can say that we've had um a more productive conversation around the softball field this year than we've had over um in previous years so um I I I think it's something
050to consider um but to your point Bruce I don't think it should be it should not stop the project like it's something to consider putting football on track into the camp same conversation but it should not stop the project y um so this is the biggest impact to our budget um well yep we're going to stay in the call um but um I'm super excited um as you heard uh both Leah and Ken talk about our audio enhancement we were able to move forward to get that project moving and we were able to do that because we have a healthy fund balance and what we were able to to do is we used $137,000 of the um of the tech Levy and then 445 came from um from the designated for operating Capital what that
051will allow us to do is over the course of time in the next couple of years we'll be able to pay for some um things that have been covered out of the tech Levy um we will uh will pay or I'm sorry covered out of um operating Capital we'll be able to pay for those out of the tech Levy and allow that to be rebuilt to put back into the district funds for the projects that need to be taken care of and why I think that is so important is because our uh we were able to save about 60 to $65,000 on that project by doing it at the timing that we did and then we were also able to um to make sure that we have interconnected uh communication throughout our entire building and
052that was that was really important from a safety perspective um and I would also suggest that uh our our teachers are are are reaping the benefits of uh the audio enhancement systems at the secondary already and I'm excited to hear how that how that happens at the elementary once they're fully integrated and ready to roll so um that's something that we've got on our um that I I think um the board and the district should be proud of because of the opportunities that we've had um and and some Frugal planning over the last couple of years uh we are watching um so the kindergarten registration you'll see that I don't have an actual number in there um I've got uh as Cassie as Mrs Akerson talked about we were up in our registrations um we
053are going to as the budget predictions and and development comes forward I will put a more solid number in there but um I'd like to give it a little bit more time to let those come in and uh so we can be a little bit more stable um and I do think you know we when we developed the budget we were actively talking about passing the tech Levy and um I think it is it is important for us to to continue to take a minute and thank our community um if that if if we did not have um the Assurance of that uh of that Tech Levy Revenue coming in our audio enhancement system would not have happened this year and I um again I think that's a a really important thing to acknowledge and
054to recognize so those are some of the key items within the budget and you'll see um how that has impacted the bottom dollar and where where our budget is um again we're hoping to increase our our adms from uh and and bring more of those in versus having a revised number lower in the future um but with the strong kindergarten grouping um we're optimistic so uh there is no action that's required on this but I would just stand for any questions that any board members have okay move on to addess application review so um we have been talking about our multi-tiered systems of support and how our students have been responding to the reading interventions that have been provided that's all part of our adsys program so I'm going to pull up the application and
055and kind of let you uh see what this looks like so Adis stands for the alternative delivery of specialized instruction services and really what this is is this is saying that we are going to have a pro a proactive approach to try to intervene um and when you think about how our reading program has been working we're identifying students that have a skill deficit in a gap and then there's a targeted intervention to um improve those skills and close that Gap we've uh We've not had a structured um conversation around math to this point so uh our Adis application is a two-year uh application and uh with in this program uh you can have math services that are modeled in the same way as your reading services and so because the application um is due
056for two years um I did um through conversation with uh with our mtss team our multi-tiered systems of support team um at both the elementary and the secondary we talked about our math data and we talked about um what would it take to be feasible to start mirroring that Intervention Program with math so this application is written to uh expand the multi-tiered systems of support into math okay so I'm going to just scroll down a little bit I'm going to make that just a little bit bigger here if you don't mind there we go so and and what this is again this is a template that all district that want to be part of the Adis program have to address okay and this is a this is how we've received our funding for the reading
057portion of our Adis program okay and so uh it also is uh how we've funded some of our positive behavior intervention supports and the the behavioral support that we have partnered with our elementary um reading interventions Okay so this is just kind of the data about who our team is um and and I'm I'm going to just kind of scroll through because a lot of this is um this is background from our previous year's applications okay can you just remind me have you seen this application before in previous years or has have you never seen this I don't recall it okay so um so you're going to see that um a lot of information they ask for a lot of data okay so we have to provide our um our information about our reading scores
058about our special education services um our enrollment so you're going to see all sorts of that background information that they request and they require okay um and then what they start doing so as a preemptive kind of I guess maybe I'm going to pause just for a second Adis is is um the the funding that we receive through adsys is it flows through part of our special education allocation and it is a a reimbursement program which means um just like special ed we spend the money on the staff member and then in the following year they reimburse US based on the special education funding formula okay Adis is a like a subset of that program okay so you're going to see references to our special education service model because that's part of like how many
059students are you serving and ultimately their understanding and their their focus of this program is early intervention to reading math and behavior over the course of time will elim will lower our special education referrals okay and um and I would say we've seen not not only a a have we seen fewer referrals but I I think we've seen better referrals into like the the special education program okay so um you've got some special education narrative in there and then it comes in and it starts asking about um for uh for each school that will be implementing Adis create a smart goal for special education referrals again our hope is that we have fewer referrals um because we have a more robust intervention delivery model before kids have to be referred for special education I may
060we misses something Define referrals a little better okay so a referral means um that a a parent or a staff member thinks that a child should be assessed for special education so they they refer them through a team a team of people that look at we should try this first we should try that second and then if that doesn't work then we're going to do conduct a special education evaluation is that helpful okay all right so then they really talk about what does the district have as an established multi-tiered system of support mtss you've heard this a number of times throughout what the the data and the presentations that are principles and the um the staff have have given you right so and and and we do have an established program Okay so so um
061it comes down and this describes how we're using um our uh our intervention time for um reading and it talks about um all of the things that we're coordinating to make sure that we're not uh we're not working in silos okay Bruce one of the things that we've talked a lot about is how uh we are coordinating what's happening through our um achievement and integration plan plan our title plan and our multi-tier systems of support that's one of the requirements that's one of the things that this plan asks us to do tell us how you're how you're working to make these things all kind of work together so um I'm GNA I'm kind of I'm there's a lot in here that that people can look at but this is um I I don't want to
062get too far in the weeds I I just want to give you enough so if you have questions please ask but I I don't know how much you want to know or don't know about but basically we would apply for this Grant and um if that comes we may have to pay a salary out the goal would be to hire somebody to assist instructors and everybody with a little more time dedicated specifically to ma okay y so if I they would reimburse us a year later so in essence the only issue that I see could arise that person ends up adding to the contract yep teachers contract y um if we hire somebody new after that they could bump them out if program goes away isn't that how that works um so so well it
063would depend I mean if we would so the long and the short of it and I'll just right here is the the mathematics portion in our previous applications we've not had this okay so board members if you want to look at what this looks like scroll down to like question 29 okay in short Bruce what what we did is we wrote the program to hire a a person a teacher to focus on math interventions and that would be a new position to our district okay and and what that would do is um now I don't know if if this will be approved or not but we we wrote the application in case it is we can underspend our Adis application we could never overspend it so if they approve it and and we decide you
064know what we're not quite ready we need to wait for one more year to add that math position we could do that but not if we couldn't do it if we didn't have the application approved okay but the goal is if everything works it would be somebody that we wouldn't have disappear from the systems we would just employ them because our scores are looking are going the right direction for mathematics in our high school yep yep so so the plan would be that we and and and for the district we would have to build in um that that position for next year and then the following year we would get reimbursed and then it would comes into our formula for our um cross subsidy reduction Aid um and dependent on um and I I I
065don't want to get too far in the weeds of this of the special education funding formula because we fall under one of three which will tell us what percentage is reimbursed immediately versus what goes into the cross subsidy reduction um but um we may post this and somebody internally could say you know what that's my jam that's what I really want to do and we could fill they could be assigned to that position and we could open up a different position right it really kind of depends but until the board until we hear from adsis if that program is approved I just wanted to put that out as a possibility knowing about the conversation that we've been having over the course of time with our reading scores and and I've had not only um uh
066at our at the board level but I've also had at our um our district uh advisory committee what about math right we we've been having that question of what about math for a long time so this is the what about math conversation okay so the the the reason I put this application in here is so that you could all kind of see how it was developed to be similar to what's happening within the reading program okay um again this doesn't require any action today this is just a conversation so that people are aware of what's happening I think it's great so we get this rolling kind of in essence have only a period of time we have to bear the total cost of it and our students are are going to be the beneficiaries because
067at some sometime so many's going to come back because I know when the read thing happen or as far as our reading scores are so low uh I think math was kind of in there so at some time it's going to come down now it's time to start hitting math and we really want to be headed the ball wave on that that's other question I have so we it's a two-year program we apply for it does that mean that every two years if we want to continue with it then we reapply correct okay y I don't know if I ever told you maybe told the whole board but I was on the board when we had to really get a grip on the budget and I was responsible after lots of question to Bob huitt
068that we were shooting ourselves in the foot when we cut a six hour math from three instructors my interpretation has been it's been an issue ever since that's 12 years ago this can make some of that go away but we didn't have any choice there was nothing we could do but it was frustrating because like I told Bob we are shooting ourselves in a foard and we did so this would be this would be a step step to supporting um math scores and math not not just the scores but really our students ability to navigate complex math I'm draft calendar riew so um I and I was I had forgotten that Cheryl wasn't going to be able to be here this evening but um so our meet and confir which is between the certified staff
069and uh um Administration and Cheryl and myself uh have been meeting about the ca the draft calendar and uh this has been uh an extensive collaboration um there's been a lot of conversation it looks very similar to this year's calendar from a um a two-hour late start there was a lot of conversation about um trying to be responsive to to parents with not having um uh like a quarter break day in the middle of the week um trying to have some you know being mindful of of having longer weekends for those quarter break days so what you're what you see here is is a summary of all of the information um and it's just out as a draft again so that people know that it's in the works um I've had a number of individuals
070who have been like that that coordinate services with our school districts looking for this information so I wanted to get it out um and before it comes to the board for fin approval um we have lots of eyes look at it we have our especially our administrative assistants they always have a tendency to catch the things that um maybe just like are are technical errors right so so I just in concept wanted to get this out for for the board to kind of take a look at um Ron you had a great question of is there any way we could just get it done before uh Before Memorial Day it's just really really tricky you have to have what's the purpose of a quarter break dat do you have to have one um it's contractual
071y yep and it's intended for grading and preparation for the next quarter okay so I I it's there to take a look at and if there's any questions you know feel free to uh reach out to myself or one of the principes or if uh teachers can reach out to individuals on the calendar committee um but it it'll come to the board for approval at the end of March well knock on wood at least we're not going into June but but if you have a lot of flex days you know but we're not we got to get through this here first bet you well one of these days Memorial weekend's going to move towards the end of the month and we're gonna make it and that will be there it is hard when Memorial Day
072is really it's just like when uh when Labor Day is really late and you know so all of those things you know and those are just variables that you so so compared to where you were last year were there any problems you're trying to resolve because I've not heard a word that I think last year went out pretty smooth yeah almost everything that that we're doing no I have not received extensive feedback um about anything negative um I've not had any um again the the the calendar was really built around this year Year's model because it's been fairly smooth okay um we did really take into account uh things such as the um uh the quarter break days midweek versus end of the week uh we also took um into account um preschool screening and
073having um on a two-hour late start that our preschool continue can continue to do screening there are two days that you're going to notice um early outs and those two days are the um the day before Christmas and the last day of school okay and that just seems to make some logical sense for multiple purposes y it do sense it's all good so take a look at that and if there's any other questions um you know let me know otherwise uh it'll just come back to the board for approval at the end of uh at the end of March March I almost said may I know but it not May the end of March yes okay all right moving on requests for information and Round Table I I would just like to make a comment
074and it's a big thank you uh being the chair for uh the pville community service center of the food shelf I want to thank uh Cassie and Jesse for uh really pushing over at your your sites and bringing in food donations and uh helping us out out over there so it it does make a big difference I know Allison over there gets excited this time of year especially as he goes over the elementary school thank you so much [Music] thank anything else all right moving on uh close session present to attorney Cent page I would entertain the following motion from a board member pursuant to pursuant to the attorney client privilege in Minnesota statute section 13d .05 subdivision 3B I moved to go into Clos session to receive confidential legal advice from the school board's
075attorney and to discuss litigation strategy with the school board's attorney regarding a pending legal claim involving a student by director hi yes second second by Dort all in favor I move in the close session at 702