001Yep. Okay. Stacy's here. Yep. Okay. Well, 7 a.m. Let's call the meeting to order. Everyone is attendance. We have two virtual. And stand for the pledge of allegiance. >> I pledge of allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Welcome everybody. First item up will be to approve the meeting agenda. Anything agenda? So I'll entertain a motion. >> I'll make a motion to approve the agenda. >> Motion by Andrew, second by Brenda. Any discussion on the agenda? Hearing no discussion, this will be by roll call. All those in favor of approving the agenda signify by saying I and I'll start virtual here. So Stacy >> I. >> Chris >> I. >> Brenda >> I'm
002an I. Molly. >> Andrew. >> Hi. >> Agenda carries. Opportunity for visitors to address the board. Think we're good there. So, we'll move on to some acknowledgements here. 2026 validictorian Ally Thompson and saludiatoran Morgan Corp. Our activity workers for the 2526 school year. Substitutes for the 2025 26 school year and spring all state athletes. We have softball silver team academic. We have golf all state Izzy Grlin. Golf team academic state champions. We have track team academic all state girls gold Morgan Corf all state 4 by 200 academic all state Aaliyah Stringer Ferris All State 4x 200 Megan Guler All State 100 m 4x200 academic all state Carlson All State 4x200 m academic all state Ariana Hublin academic all state Kirkwood academic all State track team academic all state boys gold Aiden Czecho Duza All State
003PVA academic all state Andrew Czech Duza academic all state Jack Welch academic all state Escobar academic all state Larson academic all state it's quite a list Mr. park. Congratulations to all the individuals and teams. Um, congratulations Rebel, Detroit Saludiatoran. I want to thank all our activity workers for the 2526 school year for all their time and their effort to make all our events happen and be successful. Also, thank you to our substitutes uh from subbing for our certified staff and our non-certified staff. I want to thank them all for filling in and making things continue to roll well in our school district. So, thank you and congratulations again to all the students coaches for all their achievements this spring. Anybody else want anything to add? Okay, we'll move on. We have a presentation here. So,
004we have the fiscal year 28 long-term facility maintenance report. Mr. Martinez and Mr. Steves, how would you like to do this? I'll go over what we have up on the uh screen. Um, as you know, we're well into our our summer. Um, trying to get these knocked out. So these are the first up is site projects. Um at market we uh need to do a little more painting on the on the roof of the trust box. Um all the grounds we have some areas that got wore and some construction stuff and little fences and adding here and there. Um just filling those in. Uh carfield we're going to build two dugouts down there. Um, and fix the back stop fence. Um, we get that to uh be as good as it can be down there,
005I guess. Um, parking lots. We do this uh every year. We crack seal um seal coat at the Martin parking lot. Um, disc area fencing for better um for better security when kind of on track events. We are gonna we when we move the disc area, we took out that northwest corner of the fencing. Um we were just up there yesterday and looked at how we're going to rub that and uh I think we came up with a nice solution so that'll get done. It'll be better for um like when we have uh football games and stuff. Um we're going to add a little bit of fencing on the north end of elementary playground. uh kindergarten kids like to play down on that uh low area and to keep them from running out in the
006street when they're chasing the ball if it gets going. Um that was request by staff and Mr. Nelson um in the in the front of the elementary. I don't know if you've had the uh pleasure of trying to get through there in the spring when we had the free thought. That sidewalk that goes to uh door three, which is the first grade door, um is low and the water has nowhere to go except over that and it freezes and uh thaws and we have an issue there. We don't want anybody to fall. So, we're put a lot of sand and we're always trying to do stuff. So, what we did are doing is we added a drain um the board underneath the uh parking lot. So, it comes out at what I call Lake Whisner
007down there. Um and it it would eventually go there anyway. And then we're going to remove that sidewalk and raise it the first 50 ft up so it um hopefully will not uh have that same problem. Uh car field, we have goal posts we need to fix. uh the press box. Um that's soccer we're going to insulate. It gets pretty hot in there when it they use it during the summer. Um there uh just some other maintenance on some flag poles. Um that north parking lot. There was a catch basin that was added in uh when we did construction here back in 16 that um was higher than the surrounding area around it. So we we lowered that. Um elementary we had some outside brick work and then they recocked the the um uh their
008expansion choice is what I was trying to do. They recock those. Um we have some room moves. So in kindergarten we're replacing some sinks and faucets and we're doing flooring in kindergarten rooms. Auditorium. There's a couple of uh fire marshal um violations that we need to take care of that uh some old curtains and our smoke dampers need some new um hardware on them. Uh lockers, just a lot of routine stuff, you know, that we have annually. Our epoxy floors we have throughout. Uh we take a few of those every year and put a new top coat on them. They they have worked out very well for us. Um have a little sheetrocking they do in a couple hallways. Um door seven that's down by the the foyer uh by the concession stand that uh
009they put like a laminate by the window and when you have windows they tend to sweat and that laminate has has warped. Um we've did this had to do the same thing down by the auditorium a couple years ago. So we take care of that. Uh, a couple seats in a legend gym that uh ended up with some holes in them. We got to fix those. Uh, just some other uh plumbing to do in the art room. Um, we have some routine painting. Uh, repainting some uh rooms that we have. Uh, we're going to repaint the uh stage floor. That's every probably three years that we do in black. Um and then uh we have a south door in the electric shield we need to replace. But yeah, ongoing um like we say, a lot
010of this stuff is is just queuing up um and replacing. Uh we're well underway and we only have a little less than 3 months to get this stuff done. Most of it is done by uh my staff and I. Um we big some of the things we have to contract out and uh we have them on schedule. So we'll get everything wrapped up before the end of August which will be here faster than I want to admit. So any questions? >> I do. Um, as far as our roofs go, >> how do we are we do we have a maintenance plan going for that for when that time comes? >> Yep. So, when we um the the high school roof replacement, uh the main stuff was done in 60 when we were into our um
011construction project. There were a couple that were a little bit older than that, like over the old cafeteria, which is now in the Commons, and another one over like the old bell tower. Um, those are a little older, but they're well within our, you know, 25 to 30 years is what we can. Our next roof replacement we're looking at doing is the elementary. We have our newest edition, which is 95. So, now we're we're 20ome plus years old. are 30 something years old. Then we're um we're looking at kindergarten, band, Head Start, uh the gym over there, and we have uh prices on that and going to work it in to >> Okay. >> some long-term stuff. So, >> Sure. So, as far as that, our roofs go, we're setting we're setting good, >> but
012yeah, it is an ongoing because it's a very expensive um upkeep, >> you know, to to do roofs, but we have a we have a plan and um just got to work that plan. Okay. >> So, with our our long-term planning is that we will look at two things, facilities and the grounds and programming. and we will have a focus on facilities and we'll be looking at items like that that need to be fixed, improved, things like that. So, yeah, and we're going to hopefully do an assessment at the board approves this morning of our facilities. So, you'll get a report of an assessment of all our buildings and grounds. >> Okay. All right. Thank you. >> Yeah. Anything else? >> Martinez. I was compromising taking my jacket off or not. You'll freeze if you
013did. Just roll the jacket. Um, all right. So, we'll talk about the uh funding mechanisms for long-term facility maintenance. Uh, great plan that started uh 2017 going into 2018 uh to really help school districts with aging buildings. Uh couple of things regarding the revenue. Um uh the revenue we receive uh $380 per pupil unit. Um it takes into account also the age of the building. Uh initial revenue for us is about $370,000. However, part of those $370,000 is committed to uh help pay our debt. So back in 2014 when we issued our bonds, part of the part of that debt qualified as long-term facility maintenance. So that's why we receive only partial amount. Um the second piece when it comes to LTFM is the state looks at an equalizing factor. That equalizing factor comes in
014and play based on our tax base. Because we have such high value in terms of land in our tax base, 100% of our LTFM gets funded through our levy, which means our local taxpayers are the ones funding a lot of uh or 100% of all of our LTFM revenue. Uh with all of that is said and done, uh we are looking at fiscal year 28. So the total amount that we are set to receive for fiscal uh uh fiscal year 28 is uh $198,000. So again takes into account pupil units times the age of the building times $380 per student. Um, another thing to note, why fiscal year 28, if we're only moving into fiscal year 27, that has to do with levy calendars because all of it is going in towards our levy. Our
015levy goes from January 1st to December 31st. So, we have to account part of that in fiscal year 28. levy is always so even when we approve in September our levy you'll see that it'll say fiscal year 27 levy year 26 um because the calendars a fiscal year calendar and the levy calendar overlap that's why we are looking into fiscal year 28 when it comes to revenue uh when we look at revenue we budget each year for the amount of revenue that we are going to collect uh and as I mentioned that part of our LTFM revenue is tied to our 2014 debt service bonds. You see that in fiscal year 30 uh fiscal year 32 when that debt falls off then we are projected to receive additional money when it comes to our LTF.
016So just wanted to point out a couple of those things. Any questions regarding the revenue before I move on to the 10-year plan? Okay, perfect. Uh so we'll move on to the 10-year plan. Okay. Um, when it comes to the 10-year plan, we look at one the revenue that is coming in and then we work with Trev uh with Trevor to then look at the the needs of our aging building. And then we try to budget very conservatively to make sure that we use up very efficiently all of the money that is coming in for LTFM to make sure that we upkeep on all of the safety standards on all the codes uh uh uh practically on all the codes that we need to update. Um LTFM really focuses on making sure that your building
017stays up to code. Uh, one thing that was introduced in legislation last summer were roof projects over 100K. Okay. So, any roof project that you are wanting to uh to update, fix, uh, or renovate, LTFM now allows us for that. Um, but we have to be very strategically on how we get it approved by the state and how we incorporate it uh, into our LTFM plan. So, like Trev, Mr. report talked about. Yes, we understand that uh we are going to eventually need some uh roof repairs. We are working with the long-term strategic plan and LTFN. So, we have some options that we are going to look at, but we have to be very strategic on how we do that. Um we have looked at uh some areas. Um but again we want to make
018sure that one we understand what our needs are and then we're doing a full facilities assessment to make sure that uh that we we allocate our resources very very efficiently. Uh when it comes to the plan uh I'm going to focus primarily on the middle section that says category five. Um, category five is really where the majority of our 10year out plan uh looks into. So all of the projects that Trevor talked about, all of those projects get quantified and then we go ahead and we put them starting in category 5 based on what the state codes them, right? uh either whether it's uh keeping up the envelope of your building to electrical to plumbing uh and then of course you see that category of roofs but essentially what we do is we budget very
019efficiently uh one thing with LTFM uh one thing with LTFM is the uh they are restricted funds right so when we talked about restricted funds is the money that we receive for LTF FM can only be used for LTFM, right? So, a lot of people get the misconception that, oh, it's just an additional revenue stream. Let's pay higher wages, let's pay high, you can't be for that. It has to be for the upkeep of the building. So, when we talk about restrictive dollars, this is one of those funding streams. Um, note, uh, uh, if you scroll down a little bit, Mr. Okay. Because they are restricted uh restricted funds, it has its own closing balance account and we are allowed by the state uh to bring this particular fund balance um into deficit. Now we
020don't like to do that, right? The reason for is because if we go in a deficit, you practically pay it uh from your next year's revenue, which we don't want to do that. So, we very strategically budget dollars coming in, dollars going out for those restricted dollars. Um, one thing to know with a 10-year plan, it's a moving target. Why do I say that it's a moving target? It is because we don't know, right? We are talking about being very strategic with this dollars. We're saying we're doing a long-term facility or a long-term plan in addition to a facilities assessment. But tonight, the roof can collapse, right? There's nothing that can there's nothing that can prevent from that. So, we do our best to make sure that we have a 10-year plan, but that changes
021even year to year based on priority. I'll give you guys one of the examples. Uh earlier in the fall, we were talking about redoing the track because we thought it was at ends of its life and Trev met with a company that did an assessment on the track and they told us it had a couple more years of useful life. So, right, we have a plan, but when we actually quantify that plan, a lot of the times these factors uh move along that 10-year plan. Okay. Uh any questions on the revenue or the expenses for LTFM? Okay. The last page is just uh statement of asurances which simply gives Mr. Corf the authority to sign it and we submit this plan to the state once it's for approved. Okay, that is LTFM. Thank you. Okay.
022Thank you. We move on to uh administrative reports. Mr. Cosen, the uh activities director report for us. It's just a way to break down the budget. >> I'm going to start off uh with um dean of students um my dean students position and um some areas that I want to focus on for next year. um continue focusing on building a positive uh culture um creating opportunities for our students. Um one thing uh really want to focus on is improving our detention in ISS process. Um so providing consistent uh accountability uh clear expectations for our students and families. Um, so kind of working with uh Trevor and talked to him on that about a new space for that. Um, AD wise, max maximizing our student participation. Um, speaking with Mr. Porf and Mr. Seams again on
023evaluating our facilities and grounds, identifying areas where we can improve. If you look at our participation level, um about 50% um participation throughout all of our grades, our awards and achievements, we went through all of them there. We had a lot of very successful student athletes this year. Um certainly in our uh spring sports, but definitely in fall and winter as well. We have a lot of lot of student athletes um made all state and academic all state. Our recently uh events, uh Pearls golf, uh Izzy Gralin, uh 15th out of 88 golfers down at the state tournament. So good, uh good finish for her. has another year to uh improve on that as well. Um our track and field skate tournament um all of our places um there they did a phenomenal job. Our
024spring uh notes I'm continuing to finalize all of our fall, winter, and and spring scheduling. We are moving to a new scheduling system. So, I've been kind of working with all the A2L8 ads as a conference. We're moving to Bound. So, that's our our new platform that we'll be using uh next year for ticketing, registration. Um we'll use that for um game day as well, being able to um have the option to pay for attendance with debit card or credit card. Any questions that you guys have for me? >> No, I think we're good. >> Thank you. He's not here. I'll do his report though. >> Okay. Mr. Cart will give Mr. Nelson's report. Okay. At elementary, they finished with 461 kids, K through six. Um, we had 34 teachers finish letters training over the
025last two years. So, thank you to all the teachers for all their work and their time and their extra effort. Um, this was a process and it was a lot to juggle along with their teaching. So, we appreciate all the teachers for all their work and helping to improve teaching and learning. Thank you to Miss Moan for her years of service at Viking Elementary. Um, she resigned and is taking another position in another school district. So, thank you to Miss Moan for all her work. Recommending uh this morning to hire uh hire Abby Nelson for elementary music to replace Miss Bone. And then we had a resignation in the spring in elementary special ed and the recommendation is to hire Morgan Berg uh in that position. So two recommendations there and then thank you to
026all the students, parents and staff for a great year at Viking Elementary School and only 82 days until the first day of school for the 2627 school year. So Mr. Nelson is excited for next year. Okay. Any questions regarding elementary? >> Did you want to just roll into yours or >> uh we'll come back? Okay. M Jesus. Okay. Our enrollment we ended in May with 366 students. Summer meals are working their way at the high school with Mrs. Poach and Mrs. Jessen. They serve breakfast and lunch. Breakfast is from 8 to 9:30 and lunch from 11 to 12:30. They are very busy at that 12:30 time when all of the summer wreck activities end. Um, but it's fun to see kids there. Summer school, we started that Tuesday after Memorial Day. It's been kind of
027nice to start right after Memorial Day. We usually took a week off and then got going, but we've found over these last two years, it's been nice just to get started right after Memorial Day and they ended last Thursday on June 11th. Mr. Rare and Mr. Oki um help students complete those credits. It was a great experience for Mr. Oki as he is um looking to start his teaching experience, summer projects. um going to do some planning for next school year. As Mr. Kosen mentioned, he made it through year one, but I'll say we made it through year one. It was a good uh first year is always fun. You're kind of figuring out each other's um strengths and what works and what doesn't work. And then as we get to the end of May,
028I meet individually with teachers and I go through things they want to continue, things they want to stop, and things they want to change. And so at our um final teacher workshop, I put all those together for staff and then we get in groups and I have them circle their top three. So I'm going to go through those um as I plan for next school year and figure out how we can incorporate those top three for um our staff and our students. Work through just some slight staff and handbook updates. Um nothing major there. and then ideas for staff development and then PLC's goals and focus. We talked in one of our PLC's last year about Redact. I think sometimes always feels like a very Englishheavy type of um legislation, but we're looking at how
029can we incorporate Redact across all of our departments. So, that will be my thought is how can I make that a goal for all of our PLC's as we work through through next year. And then we have a new student management system coming through that will look a little bit different for students, staff, and parents. And then I've mentioned that we um purchased a new career exploration software. So that'll be a fun thing to incorporate for our students as well as we keep working towards that goal of them all having a plan when they when they graduate. That is all that I have. Questions? >> Any questions? I don't hear any. Thank you. >> All right, >> you're up again. Okay. Uh going into the treasures report for the end of May. Um, as you
030guys remember from last month, I talked about um our revenue significantly spiking up uh at the end of May because we received the second half of our levy. Uh, you're going to see those numbers being reflected. Um, and you see that in revenue under local revenues. Um, so you can see that we received all of our levy, which is now at about 101%. Uh, which is good. We want that. Uh uh it's also the first time in a long time that our revenue actually outperform our expenditures which is again another place to be at. Uh you can see that our total revenue is at 95.33% when our expenditures are at 89.46. Uh page one again talks about our entire budget, right? Includes all of our operating funds in in this first graph or in this
031first chart. Uh, one thing to note though, you still see that we have about $757,000 of outstanding revenue out there in addition to $1.7 uh million of expenditures. Right. So, now we go into the month of uh June. I've got you still one. Stay up. Stay up. Stay up. Stay up. Thank you. Uh we stay into the month. We go into the month of June, right? And then this is I explained a little bit last month where we talked about that the month of June we call it a payoff month where we take uh the remaining expenditures of our teacher contracts and then we bring it back into June so we can account for it. We have to recognize those expenditures in our fiscal year which ends in June. So right now I'm working on
032make sure that we bring and we allocate those expenses in the month of June. So that $1.7 million will eventually get recognized in the month of June. As far as the majority of this remaining revenue that we'd have to collect, majority of that is state aid that will be put into our books as receivable. So this is that hold back that the state aid keeps to make sure that they balance their books and then they pay that they pay us out that 10% uh over next year. Okay. Then we go we focus down into just our general fund which is our our big fund our big operating fund. And same thing here again reflects the revenue the the the local revenue that was collected through our levy which brings our total uh our total collected
033uh actual to 94.86% while expenses remain at 80 uh 88%. And same concept here. You see that $648,000 is still outstanding that revenue which will go into our receivables and then $1.4 million in expenses that will recognize in the month of June that are still out there. Um then we'll keep scrolling down. Okay. Uh those that are visual, this is uh our revenue versus expenditures of our entire funds. And you can see the green line for the month of May outperform expenditures. Um and again we talked about uh we can very easily pinpoint um monthtomonth uh those peaks and valleys uh in this chart month of May we see that revenue well performed. Why? Because we collected the second half of our levy. Okay. Then we go into our cash flow. Um this is the
034money that goes in and out. Uh we started our investment at uh 4.5 million and then we ended at 6.8 million. Um again, why did that spike up significantly? All related to the second half of our levy. Uh in our checking account, we started with $49,000. Uh we had total uh deposits of 1.3 million. We had total uh bills that went through our account for 687,000. Total payroll costs were 428, leaving us with $313,000 on cash on hand. Uh for total combined cash on hand of just a little over $7.1 million. And again, the visual chart then gives us that projection that we talked about where we start our um investment. And you can see the trajectory throughout our fiscal year. Right now, month of May, you see those $6.8 million very, very healthy balance,
035but that will get eaten up eventually. And then we'll always end at about that $5.5 million in our investments. Okay. Uh two journal entries just simply to talk about just an adjustment journal journal entry. uh softball team uh um use some of our kitchen equipment for their uh fundraiser. So, this is practically just offsetting that expense they used in our kitchen. Um taking taking it away from their revenue generated and then an adjustment that we had to do um related to our health insurance bill just because people adding onto our plan. So, we have to account for that. The rest is just the payables that go through it. Uh I'm not going to go through every single one u but you guys can definitely see those questions on the treasury report before we I make
036recommendations on other pieces on the agenda today. >> Any questions? I don't hear anything. >> Okay, perfect. Uh quick recommendation. Uh today you're going to see that we have the Head Start lease that's up for renewal. That's a yearly lease that we have with Head Start. Um it runs from August to the end of July. A great partnership that we have with Head Start. Um they serve our students. Uh we rent them a couple of spaces at the elementary. Uh right now the Head Start lease is set at $8,000 a year, which is a very very good market uh market price for us with a nonprofit organization. And again, we're not in it to make money. We're in it to make sure that those students get served um and those students receive the educational services
037that um we can take on at this moment. Okay. Uh then we go into the big thing which is the fisc year proposed budget. I'm going to just go into some key highlights. Um but if any of you guys want to come in and chitchat about everything that goes into that budget, my my office is open. Please come in to chitchat. I love talking about these things. Um, uh, first thing you'll see, uh, is on page one is practically our officials, our elected officials. Uh, that's our schedule of our elected officials in addition to our administrative staff. And then we'll keep going down. We'll go to page two. Uh, page two is our strategic plan for our school district. So a lot of the times what we do is we marry our strategic plan to
038what our uh uh funding allocations are. So it helps us it gives us a clear vision on how we um how we allocate those resources. Uh page three is a message from our superintendent simply talks about uh who we are as a district some key focuses uh from his office. Um so it's always a good message for our community to read. then we'll move on to the next page. Uh the next two pages is for anybody that is reading the budget understands the structure of our budget. So this is just uh information that is widely shared through NDE MA just so people understand the different concepts when it comes to how we build our budget, how we account for our budget and how we allocate those resources. So we'll go past this page and the
039next page and this page as well. This is just how we categorize things. Uh then we really get into our into our meats and potatoes of the budget. And I'll just point out some quick highlights for the thing. Uh primarily overview of the budget is we start from our audited year which was last year fiscal year 25. We look into the projection of how we're going to end in fiscal year 26 and then the projection of how we're going to end in fiscal year 27. In this particular budget, I also gave the projected outlook into fiscal year 28. Um and I'll and I'll get to that why. Okay. Uh big things for legislative updates. So remember that the state funds us in bianium. So every two years. Um this legislative session ended in the middle
040of bienium. Um a lot of the times it's called the policy year. Uh one thing to note though is we have three things that that happen in the 26th legislative session. First one is uh we the fiscal year formula alliance went up. We already knew that it went up 2.96% that's about $7,683 per APU or adjusted pupil unit. So when you guys hear me talk about ADM and students, so this is that category piece where they go into those three phases of accounting students. Then they give us 1.2 uh 120% on grades 7 through 12. And then the last adjustment they do is the number of service hours that the student was actually in her school um versus what what we said. Okay. So attendance very important. Um so that went up, right? Which is
041great. Everyone's like, "Hey, we're getting more revenue." We'll get to that. Okay. big thing that happened in this legislative session was the loss of compensatory revenue. So, this was our huge focus. Uh we advocated, we wrote all of our legislators. Uh Mr. Port went down to the capital to advocate for us. Uh Mr. Jordan Rasmusen was on speed dial on my phone and I think he heard a lot from me. Uh but essentially what ended up happening with compensatory revenue is they removed launch applications from the equation and that gave us a big financial hit. How big of a financial hit? Uh if you scroll down just a little bit more. Yeah, that's good. Up up up up up right here. So at the beginning of the page, how big of a hit? $23,000. Okay,
042that's a big revenue hit for our district, right? And it all had to do with the state modifying their funding formula for compensatory revenue. So I go back to the first bullet point where yes, the funding formula increased. Great, but compensatory revenue went down. So essentially what that ended up happening is the revenue that we get for the funding formula got eaten away by the loss of the revenue and I'll point that out um in the fiscal uh when we get to the numbers of the budget. Uh other big things that happened one was last year the state created two task forces. They created the compensatory revenue task force that was supposed to be looking into compensatory revenue and make a recommendation. They did not do that. I applied for that task force and I
043did not get selected. Um and uh they still don't have a recommendation. So compensatory revenue continues to be a main focus for us because we still don't know what's going to be next year. Special education is a huge uh uh topic right now. They created the blue ribbon task force. Uh they also did not make a recommendation. Uh we know that uh we know that compet uh uh special education is going to continue to be looked at uh and primarily the cross uh uh the cross subsidy, right? What is cross subsidy? Cross subsidy is the amount that uh the amount that we go over in terms of revenue that every so we get revenue for special education but we always have more expenditures. The difference between the expenditures and the revenue that we receive in
044a fiscal year is is called the cross subsidy. So the state is looking into the crossup city saying, "Hey districts, if you guys can't get that cross obsity under control, it is going to be a local education agency responsibility." What does that mean? It means that we're going to have to figure out how to balance our special education department. Okay. So big focus here. Again, the blue ribbon uh the blue riven uh uh task force has not made a recommendation on how they want to balance the special education world. So big focus there. Uh we do have a win. That win comes related to two things. Uh the first one uh goes into uh the second bullet point that says lawmakers advance a proposed permanent school fund uh constitutional amendment. right? That is related to
045public lands. So the state has public lands throughout um throughout the entire state. They generate revenue and then randomly they used to give us a a a piece of that revenue that they generate. Uh that revenue would vary between $36,000 to about $80,000. So what's in that bill is school districts advocated and they said, "Hey, we need a more constant stream of revenue from these public lands. We need to make sure we know the allocation that we're going to get and then we need to have set dates on how we're going to receive them because the state sometimes would pay us in January, sometimes they would pay us in in November. It was very sporadic. So now in the November elections in the November ballot there will be a question related that if you are
046in favor of the state giving us a better predicted revenue stream from this permanent school fund lands. Anybody that's voting on November 3rd vote yes. We want to have a more steady stream of revenue. Okay. The big one was seasonal wreck. Okay. So, for the first time since the early 2000s uh in legislation, we were uh uh they're going to take into account seasonal rag for our operating referendums. However, MBE is going to pick up the bill. So, similar to what we had with the egg to credit bill where uh the state paid portion that our farmers were paying, the state is now going to pay portion of what seasonal reck should be paying when it comes to operating referendums. The premise here is to help rural districts across Minnesota pass more operating referendums. Right?
047So now when we go and and we try to look into operating referendums, the tax base for seasonal wreck will be included which will spread our tax base which means that if we ever pass an operating referendum, the tax impact to our constituents will be significantly lower if we remove seasonal right out of the equation. That's very big, right? That is very big for our school district. What it means for us today, it means that when we look talk about levy in the fall, our taxes to our taxpayers should go down because we're now including seasonal wreck into our operating referendums. And we have one operating referendum for $350 per pupil, which the majority of our resident districts and businesses were paying. But now we're adding seasonal wreck into the equation. So huge win for
048our districts and greater Minnesota. All right, now we're going to skip all the way to the numbers. Okay, perfect. Right here. So in terms of the numbers, fiscal year 26, uh uh we are saying that we are projected to end right at about $3 million of fund balance. that's going to be increased from the last year. You can see that last year's audited uh amount was 2.8. Then we go into the projected fiscal year 27, which is what you are approving today. Uh we're saying we're going to start our projected fiscal year 27 at $3 million in our general fund. We're going to receive $12.7 million um in revenue. We're going to have expenses of 12.6 six, increasing our general fund balance to uh $3.1 million. Now, again, I go back into the yes, the
049uh funding formula increase, but because the compensatory revenue went down, you can see the comparative analysis between the revenue in fiscal year 26 and the revenue in fiscal year 27. And really, there's not much new dollars that we're bringing in into our district, right? And how do we generate dollars? Based on students, right? And we know that from last year to this year, our ADMs or our student count has been steady, but we're still in a gradual decline. Um, so that is one key focus. Then we go into the projection of our fund balance. Mr. Corp, if you go down. So even with all this ups and downs and things that we're looking for in our radar, uh we are we still have a uh projected uh fund balance for 26 27 and 28 to
050remain at about that 24% uh balance which still keeps us within board policy of 22 to 25%. Lots of information that I threw at you guys. I'm going to just take a moment. If you have any questions, if you want me to elaborate on anything else, let me know. I know I don't even want to go further because I know we're press on time. So, I'll stop right there. M. Martinez recommendation. You know, we go to town parades and that we got our local legislators walking around, people running. Talking points for us to say to them regarding compensatory revenue and special ed. anything there that you recommend us to state to them real quick while they're walking by and shaking our hands? >> Yep, absolutely. First thing is, hey, don't reinvent the wheel when it
051comes to compensatory revenue. Add the lunch applications back into the equation. It's it's simple. Just add it back. You guys took it out, add it back. Okay, this is my speculation is they deliberately they very strategically did that so they could help fund for other state initiatives. Okay, again the state is very very smart and I say that they have a sliding scale right they when they increase or they have a new initiative they borrow from another funding stream uh in our in our budget. So they're they they do that very well. So you see legislators, talk to them, pull their ear, have a backlanch applications. It's that simple. It's that simple. Uh when it comes to special education, same thing. Okay. Uh it's pretty easy is um >> fully fund fully fund there's there's
052no reason for us. We shouldn't have a cross subsidy. The only reason why we have a cross subsidy is because they pay us back in an average of three years. And why do they do that? Right? Because they say that it takes a little bit longer for the state to pull the money from the federal government. All right? Uh and if this practice has been going on for decades, I would think that the state should have a surplus in their special education fund for for them to pay us at 100%. Right? There should be no three-year average where they pay us back what we spent in a fiscal year. The state created the cross subsidy and now they're wanting us to fix it. So, it's that simple. Is pay us at 100% dollar for dollar
053in the year that the expense is recognized. So, we don't have a cross subsidy. Special ed cuts impacts access. Access is a program that we have at the elementary school. So, access falls under the special ed umbrella. as this is a program that we get to pull kids out to help them with like reading in small groups and one and one to one. So it's been a a very good program at the elementary school that we want to continue to offer >> but with cuts that will impact that. >> Yep. So last this year the main focus with special education was we received cuts in special education transportation. So we're not receiving the same amount of funding in special education transportation. Um now the big big ticket item is that cross subsidy piece, right? So
054if the blue ribbon cannot come up with a recommendation, they're going to put the responsibility on districts to say, "Hey, figure out how to reduce the cross subsidy." Yep. That is the budget. >> How would you like to us to read that in a motion? Uh just as it's stated there just approve the preliminary history 27 y as presented. >> Do we have any questions for Mr. Martinez? >> Okay. >> Thank you. Thank you guys Mr. Okay. Um just a few items here with our enrollment uh K12 enrollment. We ended this school year at 829. We ended the uh 2425 school year, 808 students, K through 12. So that was positive. Including preschool through 12th grade, we ended at 934 and last year we were at 915. So going to our marketing, just going down
055here a couple bullet points. Uh marketing team has been meeting talking about our summer marketing. We're looking at sending out brochures about our district the week of um July 13th, so mid July. We're also discussing how to um connect with students that open enroll homeschool. So, we're looking at the admin's discussing having some type of invitation to either an open house or to contact uh the office to set up a tour and learn more about our schools at the elementary and high school. So, that's in discussion. We'll communicate more um that here in July. Uh going to our long-term planning. Uh the focus of our long-term plan, like I stated before, is how might we provide programs and facilities that we that meet the current and future needs of our students, staff, and community. So,
056we're going to focus on two topics, programming, facilities. Along with that is that we have on the agenda uh this morning about approving site logic assessment looking to hire site logic to do a buildings and ground assessment to provide to the committees in the fall with the long-term planning an assessment and it's a broad overview assessment. It's not very detailed. Um they would put together an assessment of all our buildings and grounds. So our committees can use that information, okay, to make recommendations. So we're looking to have two focus groups when we're talking committees, two focus groups and then a student success group and then there will be a leadership group. Any school board members that are interested in being on any of those committees, please email me and let me know if you are
057interested. meetings are going to be during the day and evening. Okay. So, I just met with True North Consulting, the group that's leading us through this long-term planning here on Monday. We are putting a timeline together. I will share that timeline with you and you can see the uh dates and times and then you can let me know if you have any interests or have questions about being on one of those committees groups. Okay. We're also looking at a survey. We'll be doing a survey to survey students, staff, and community members. We're working on that survey. I will share that survey with you in July. Then what we're going to do is working on translating um into different languages that survey. So that is kind of our next steps here. What we're doing here is
058organizing these committees. In July, we'll be contacting people that would be interested. If there's anybody interested, they should contact me. They want to be part of these committees. We're going to be looking for community members, students, and staff to be on these committees. Okay. Any questions with long-term planning? >> You have any questions? >> I don't No, I don't have a I don't have a question, Brian. I just want to uh just say thank you um for all the work you guys are putting into and thoughtfulness um with this process. So, thank you. >> Yep. You're welcome. >> Okay. We talked about marketing uh policy committee. Policy committee we're going to meet here. Um we're going to set up a date and time over the next two weeks. I'll be emailing the policy committee to
059see what works for all um to look over policies. Few schoolboard agenda items. Um, we talked about the under consent items. We talked about the resignation of Miss Moan. Um, acknowledge the resignation of Michael Vogle as a part-time custodian at the elementary. Acknowledge resignation of Nissenberg at elementary pair professional. We talked about the hires of Morgan Berg that and Abby Nelson. recommendations also recommend uh approve the hire of Parker Severson as junior varsity girls basketball coach. Um Mr. Martinez uh with the audit engagement letter that's a yearly letter that uh we get that we want to approve that is engaging I Bailey to complete our audit. Um Miss Martinez talked about the Head Start lease agreement. I talked about the site logic assessment, having them come in and doing a a broad overview assessment to
060provide that information to the committee so they can have information to look at. Uh under business items, approve the resolution accepting donation. That is a monthly resolution that we do accepting donations. Mr. Martinez talked about the next couple items with the budget and maintenance plan. the schoolboard meeting schedule, just so you know, those are on the usually on the 3rd Monday or Wednesday with summer uh meeting times in the morning at 7:00 a.m. The September to May would be at 6:00 p.m. Approve the resolution of membership for the State High School League. That's a yearly resolution um that we uh complete. So, we are part of the state high school league for all our activities. And then the last resolution is for establishing dates, which would be July 14th through the 28th for our um
061terms that are up on our school board. Big Rock's coming up. July 22nd would be a regular schoolboard meeting in the morning, 7 a.m. if approved. August 19th would be a schoolboard meeting at 7:00 a.m. August 31st, just thinking ahead. Mr. Nelson's thinking way ahead for that first day of school. We're going to think ahead for the staff picnic. So, we will have workshop the week of the 31st. So, past practice has been that first Monday evening that we have a staff picnic that we invite all our staff and their families to come to a staff picnic for us to uh meet and talk with all our staff and their families and we get our staff together. So last item I have is communication. You know last fall we had a little hiccup with our
062communication with our instant learn that then we went and um have parent square now. So we're looking at digging a little bit deeper of what parent square can offer our district with our um staff and how we can communicate better. So we're setting up some training there um with parent square. And the last reminder, just so you know, Junth um June 19th is Junth is this Friday, which means we will be closed. So there will not be any breakfast, no lunch, and then there's no club Vikes on Friday. So buildings will be closed this Friday. Questions for me. Any questions? No, I don't hear any. So thank you. Okay. Thank you. Okay, we'll roll along to consent items. You have item A, of board meeting minutes, May 18th, 2026, regular school board meeting. B, financial
063claims and May bills. C, treasures report personnel. We have acknowledge resignation of Michaela Men as 1.0 music teacher at the elementary. Acknowledge the resignation of Michael Vogel as halftime custodian at the elementary. Acknowledge a resignation of Anissa Berg as 1.0 elementary pair professional. Now hire, excuse me, approve the hire 1.0, elementary special education teacher. Hire approve the hire of Abby Nelson 1.0, elementary music teacher. Approve the hire of Parker Severson as junior varsity junior high varsity no junior varsity girls basketball coach. Approve the audit engagement letter with ID Bailey for 2526. Approve the 20 26 2027 Head Start lease agreement and approve Site Logic IQ assessment. So, do we have a motion and a second for that? >> I'll make a motion to approve the consent items. >> Motion by Brenda. >> Second by Andrew.
064Okay. Sent items. Is there any discussion before we move on? Okay, hearing no discussion. All those in favor of approving the consent item signify by saying I. And this will be our roll call again. So Stacy >> I >> Chris >> I >> Brenda >> I Molly >> I >> Andrew >> I consent items carry. We have uh three resolutions again, so I get to read uh business items. Item A, approve the resolution accepting donations. Do we have a motion and a second for that? >> Make a motion approved by Andrew. Do we have a second? >> A second. >> Second by Molly. Any discussion? So this is a resolution. So, a resolution accepting donations whereas every such acceptance shall be by resolution of a governing body adopted by a two-thirds majority of its members
065expressing such terms in full. Therefore, be resolved the school board of Rapids Public Schools. ISD 548 gratefully accepts the following donations as identified below. Laura Clem $100 student account. Laura Clem $100 Viking PT. So, this is a resolution. So, I'm we're going to start virtual here. I see Chris on my screen. So, Chris, how do you resolve? >> Yes. >> Stacy, >> yes. >> Brenda, >> yes. >> I'm a yes. Molly, >> yes. >> Andrew, >> yes. >> Resolution carries. Item B is to approve the 2028 fiscal year long-term facilities maintenance plan. And I'll make that motion to approve the 2028 fiscal year long-term facilities maintenance plan as presented. >> Do we have a second? >> Make a second. >> Okay. Second by Stacy. Any discussion? Hearing no discussion. All in favoring my motion signify
066by saying I. I'm going to do roll call. Chris >> I. >> Stacy. I >> Brenda. >> I Molly. >> Hi >> Andrew. >> Hi. >> It carries. C. Approve the 2026 27 fiscal year proposed budget. Who would like to make that motion? >> I will make the motion to approve the 2026 27 fiscal year proposed budget. >> So we have a motion by Andrew. Do we have a second? >> Second. Okay, thank my Okay, any discussion on the budget? Okay, hearing no discussion. All those in favor of approving the budget signify by saying I. I will do this roll call again. So Stacy >> I >> Chris >> Hi. >> Brenda I'm Molly. >> Hi >> Andrew. Hi. Motion carries. Item D will be to approve the 2026 27 schoolboard meeting schedule. >> I'll
067make a motion to approve the 26 27 school board meeting schedule. >> Motion by Brenda. We have a second. >> Second. >> I heard Chris first. >> Okay, we have a motion and a second to approve the schoolboard meeting schedule. Any discussion on the schedule? Hearing no discussion. This will be by roll call again. All those in favor signify by saying I. We're going to start with Andrew today. >> Hi. >> Molly. >> Hi. >> I'm an I. >> I. >> Brenda. >> Chris. >> Hi. What's the state? Possible tornadoes. >> Stacy. >> I. Motion carries. Next one is to approve the 202627 resolution for membership to Minnesota State High School League. >> Do we have a motion and a second for that? >> I'll make a motion to approve the 2026 27 resolution for
068membership of the Minnesota State High School League. >> Motion by Andrew. Do we have a second? >> Second. Okay. Second by Brenda. Any discussion on the resolution before I read a little bit? So this is the 2026 27 resolution for membership into the Minnesota State High School League membership renewal form resolve that the governing board of governing board or entity of Rapids High School located in the state of Minnesota delegates the control supervision regulation of intercolastic activities and athletics referred to in Minnesota statute section 128 C.01 01 to the Minnesota State High School League and so by hereby and so hereby certifies to the state commissioner of education as provided for by Minnesota statutes. Further resolved that the school listed is authorized by this the governing board of the said school district or school to
069renew its membership in the Minnesota State High School League and to participate in the approved intercolastic activities and athletics sponsored by said league and its various subdivisions. Further resolve that the governing board or entity hereby adopts the constitution, bylaws, policy, rules, and regulations of said league, and all amendments thereto as the same as are published in the latest edition of the league's official handbook on file at the office of the school district or school, or as appears on the league's website as a minimum standards as the minimum standards governing participation in said league sponsored activities and athletics. Further, the administration responsibility for determining student eligibility and for the supervision of such activities and athletics are assigned to the official representatives identified by this governing board or entity. Okay. So, this is a resolution. So, we'll
070do it uh how you resolve. So, um Stacy, >> yes. Chris, >> yes. >> Brenda, >> yes. >> I'm a yes. Molly, >> yes. >> Andrew, >> yes. >> Resolution carries. Next item is to approve the resolution establishing dates of filing affidavit of candidacy. Filing dates are July 14th through the 28th of 2026. Okay. So, this will need a motion in a second. I'll make the motion. I'll make the motion uh to approve the resolution establishing dates of filing affidavit of candidacy. Do we have a second? >> Second. >> I can second. >> Okay, Stacy. Got it. Any discussion before I go on to the resolution? Okay. Okay. Resolution establishing dates for filing affidavit of candidacy be to resolve by the school board of independent school district number 548, state of Minnesota as follows. The
071period for filing affidavit of candidacy for the office of schoolboard member of independent school district number 548 shall begin on July 14th, 2026 and shall close on July 28th, 2026. An affidavit of candidacy must be filed in the office of the school district clerk and the $2 filing fee paid prior to 5:00 p.m. on July 28, 2026. Clerk is hereby authorized and directed to cause notice of set filing dates to be published in the official newspaper of the district at least two weeks prior to the first day to file affidavit of candidacy. Clerk is hereby authorized and directed to cause notice of set filing dates to be posted at the administrative offices of the school district at least 10 days prior to the first day of to file affidavit candidacy. The notice of said filing
072dates shall be in substantially the following form and then it has the how it looks and then the general election shall be held on Tuesday November 3rd 2026 at the election. Three members will be elected to the school board for a term of four years each. Affidavit's candidacy are available at school district clerk school district office 310 South Broadways Minnesota. The filing fee for this office is $2. The candidate for this office must be an eligible voter. Must be 21 years of age or more on assuming office. Must be a resident of the school district from which the candidate seats selection for 30 days prior to the general election and must have no other affidavit on file for any other office at the same primary or next ensuing general election. So this is a resolution.
073So Andrew had a result. Yes. Molly. >> Yes. >> I'm a yes. Brenda. >> Yes. >> Chris. >> Yes. >> Stacy. >> Yes. >> Okay. The resolution carries. So, we have an election coming up. >> So, last items, the upcoming meetings. We have the next meeting. We'll all be meeting at 7 a.m. on July 22nd. August 19th. regular meeting 7 a.m. and we have the picnic on August 31st, 2026 at 6 pm. So, who would like to make the motion to adjurnn? >> Motion by Andrew. We have a second. >> Second. >> Okay. >> Second. >> Molly made it. Hey, >> any discussion on a journey? Hearing no discussion. We'll do this roll call again. All in favor of a journey and signify by saying I. Uh Stacy >> I. >> Chris. >> Hi. >>
074Brenda. >> Hi. >> I'm an I. Molly. >> Hi. >> Andrew. Hi. >> We're thanks everybody. Thanks for tuning in.