001order. Have everyone in attendance except for Molly. She's not zooming in, right? >> Correct. >> And we'll stand for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Welcome everybody. First item up will be to approve the meeting agenda. Anything of note? We're good to the agenda. We had one addition under E consent items. E >> um Mr. Beichy was added for Ela. >> Mr. >> Sorry, Mr. Nor was added for lane change request. Mr. Nor was added which she's on there now. >> Okay. All right. Okay. >> So, entertain a motion to approve the meeting agenda. >> Brenda. >> I'll make a motion to approve. >> Second.
002>> Motion by Brenda, second by Stacy. Any discussion on the agenda? Hearing no discussion. In favor of approving the agenda, signify by saying I. >> I. Those opposed, nay. Agenda carries. Opportunity for visitors to address the board. Looks like we're good there. So, we have some acknowledgements. Channel 2 staff live streaming events and winter advisers, coaches, and athletes and participants. Mr. >> Want to thank our channel 2 staff and Mr. Hog for all their work um for this winter and this fall. And we want to thank our adviserss and coaches and student athletes participants for their commitment and representing Pelican Rapids schools. Thank you. Yes, it was a good spring season. I thought now we have a presentation. So we have Mr. Jeff Olsen from True North Consulting. He's gonna give us a little bit
003of presentation here. And Jeff, are we sounding okay? Yeah, I think so. How am I doing on your on your end? >> I think we're good. Good. >> Okay. Well, uh first of all, I want to thank you for uh providing an opportunity for True North Consulting Partners to work with you and setting a long range direction uh in planning for the Pelican Rapids School District. Um I want to start by just giving you a really brief background. Uh again, my name is Jeff Olsen. Uh I'm originally from Alexandria. Uh but I spent my entire career in St. Peter, Minnesota as a teacher, high school principal, uh superintendent, and like many superintendents that retire, I ended up returning to St. Peter twice, the last time being this past school year in 2024 2025. So uh
004I was a practicing superintendent until June 30th again. But we've been working with two north consulting partners since 2013. Our primary partners are Terry Quist who's retired superintendent from Alexandria and Julie Critz a retired superintendent from Alexandria. Uh we work primarily in the area of long range planning. We also do some work in facilities planning, executive searches and uh mentoring uh and mentoring and support for administrators. Uh so just wanted to uh give you a little bit of a review, an overview, a kind of a big picture of the process that we're going to be uh engaging in with the Pelican Rapids School District. So as you can see uh from your your screen and the handout you have, our purpose is really uh to engage stakeholders in a collaborative, transparent, and data-driven process. and
005I'll talk a little bit more about the data collection um ideas and strategies that we have and that we plan to uh work on with you uh and the community and staff and students in Pelican Rapids. The really big picture goal that we have is to set the Pelican Rapids long range direction for the next 3 to 5 years that would include uh key priorities, goals for meeting those priorities and a detailed action plan. As you can see the deliverables, there'll be a long-term priorities report that will have uh three to five priorities that will come out of the process that we engage in with you. Uh and then uh there'll be a highle goals and objectives uh to put those priorities into practice. And then that second deliverable, a comprehensive strategic action planning and
006monitoring process that gets down to so now you've got these priorities and these goals. What are you going to do with them and how are you going to ensure that something really happens and it's not a a report that uh gets stuck on a shelf somewhere and doesn't get worked on and acted on. So that's really what that's all about. That's one of our key parts that we want to work very closely with all of you on. Uh in terms of planning logistics, uh there uh will be a number of uh opportunities for input. Uh we have listening sessions. Those are in person and those will be with students, staff, parents, and community members. And you'll see some dates uh that will be in district to conduct those listing sessions. Uh we also will uh
007involve uh staff or key stakeholders in focus groups uh and there will be a survey that will be out for um student staff and community members. Uh we also will have in that logistics planning process what we call an elevating student success uh planning team ESS. It looks to be about 12 to 15 members uh who uh represent various uh components from your district from administrators to schoolboard representatives to staff to community leaders. Uh and there'll be three meetings and then one follow-up meeting with that group. And uh as we get into the uh the specifics behind that uh those dates and so forth, you'll see where what that's all about. Um, I want to make sure that uh I just pause here to see if there are any questions right off the the top
008uh or if we're ready to continue and um I'll certainly make opportunity for you to ask any questions or provide input as we move forward. But anything at this point from anybody? >> I'm not hearing anything. >> Okay. So, let's just keep scrolling down that uh that document. uh you'll see that we have uh a number of different phases. The first is a preparation and design. Uh we've actually met with Superintendent Corf uh a couple of times most recently on March 8th where we started to uh talk about the process, talk about the timeline, uh identify some dates and times uh identify uh who might be involved with that elevating student success team. So, uh, we had a good opportunity to meet with Brian, uh, a couple of weeks ago. Uh, as we move forward,
009then the the first phase of the process, and that will be in in early August, uh, will be to conduct a document review. So, we'll want to have an opportunity to take a look at all of those kinds of things that you have had in place in the past and and have in place right now from a previous strategic plan uh to financial reports, facilities audits, enrollment projections, current improvement plans that you have, any achievement data, uh and student programming data. So all of that will be put together uh and will come back in one of our first meetings with the elevating student success team in the form of a state of this district presentation. Um in addition you'll see the uh data collection process uh so there'll be some focus groups uh on August
01025th uh and September 16th. We'll have listening sessions on September 16th. Our our plan is to be uh in district from early morning through the evening. Uh meeting with students during the school day, staff before and after school and community in the evening. Uh and then there'll be a survey uh that we'll be putting together uh and customizing to meet the needs of your district. Uh we'll be doing that in the next several months and that survey will be uh open and uh out for uh students, staff, community members from September 17th through the 25th. We'll have our first elevating student uh success team meeting on August 25th from 6:00 to 7:00. That's really just kind of a introduction again, an overview of the process similar to what we're doing tonight. uh and then if
011we need to any feedback and revisions to the process after we receive input from that team. If we continue scrolling down uh phase two it is really a meeting where uh we'll meet with that elevating success team again uh and that date is September 30th. Uh did we talk about generally trying to keep the meetings in in two hours? uh we don't take breaks. Obviously, people uh can take breaks as they need them, but we really tried to move that process along. So, we'll be reviewing the data at that point in time, um sharing that state of the school district report and starting to categorize findings. There'll be some themes that will start to emerge uh in terms of those long range priorities for your district and we'll start to uh sift through those in
012that first meeting. Phase three then is the prioritization process. That's where we're looking at a vision for the future of the district. There'll be some criteria that will uh develop over the next couple of months as we meet with uh Superintendent Corf and others. Uh and then that will help us to rank and identify those three to five priorities and begin the identification of some uh goals aligned to the priorities. Then in phase four, uh what we have in place is uh what we call a stakeholder feedback loop where we're going to come back and say, "So based on all of the data we collected, based on the meetings that we've had, here's what we've heard, here's what you provided us in terms of uh direction for strategic priorities and goals. Are we on the
013right track? Did we miss anything? uh do we uh need to to uh maybe change course a bit or uh do some zeroing in or focusing on some of those priorities and goals. So uh it's a it's a good opportunity to say uh this isn't about true north designing the priorities. It's about your uh community group that is representative of again staff, administrators, school board, community leaders uh to identify uh the future for the district. And then we'll come back on phase five uh and that's November 4th uh where we'll review feedback, refine the priorities as needed, and then start to get into that process of action planning and monitoring. And we'll share some templates that we've used with a variety of different districts and organizations that we've worked with that are really geared to
014say um how do you keep this thing alive? uh and out front uh and how do you continue to to monitor it because as we know things change and they can change quickly uh in terms of school districts um and and uh you know I'll just use the example of uh you know five six years ago uh all of a sudden we've got co and things change really really fast uh and so districts had to go back and look at their long range plans and do some very quick uh and serious modifications So we certainly hope there isn't an event like that again. But um just that idea to continue to monitor uh that process uh so that things are getting put in place are getting done and if there are some changes that need
015to be made a year uh 18 months 30 months down the road that there's a process in place to do that. So, that's really the uh kind of big picture of of what we're all about. And and you can uh again see those dates and times. Uh I'll pause here again to see if you have any questions at this point in time. >> Anybody have questions? >> Yeah, Jeff. Hi, Stacy. Almare. Uh just question on the uh survey window. Um and what do you first I I love this plan. Um and then wondering though like how do we ensure bringing in multiple voices in that um in that survey? So I know surveys can be hard sometimes if we just send them out you know via email or on a social media page. >> Yeah.
016You know, I I think that um what we're what we're really hoping is to provide a number of different ideas for getting that information out uh via maybe press releases. you know, I'm not familiar enough with your district to know what kind of um if you have a local newspaper or uh you may have some some ways of sending information out to your uh entire community, you know, there there uh I don't know if you have any sort of uh district newsletters that go out. Um but we'll we'll talk about lots of different ways to try to get that information out there. I always use the example of my mother-in-law in Alexandria who uh has no uh connection to any sort of uh email technology of any sort, but she's very always been very interested
017in the school district in Alexandria and how it's doing. So, uh she really relished the idea of getting a mailing uh once a year or twice a year that would give her information. So hopefully we'll be able to provide uh a number of different ideas there, but but that's always a challenge uh getting that information out. Not so much in terms of obviously staff and students and parents, but the broader community. Uh and so we'll we'll be spending time uh in the next couple of months thinking about how we can um cast a the net so that people know about that survey. Um >> Okay. >> I don't know if that helps. >> Yeah. and um multiple languages too. We can just with the languages that our district covers. >> Yeah, that's that's something we'll
018work with the district on. I I you know, I'm thinking not so much in the long range planning we've done, but certainly in uh some executive searches that I've been involved in. We've um been able to provide things in multiple languages. And I don't know, do you have like um uh liaison for some of the various uh ethnicities that you might have in the community, school liaison of some sort or >> Yes, we have um different members of the community and staff members that can help us out with that. >> Yeah. Yeah. So that those are those are great points. >> Anything else? >> Any more questions? I'm not hearing any, Jeff. >> Okay. Well, we're really looking forward to working with with you all uh on this process. Uh we uh enjoy staying in
019in kind of that uh that neck of the woods. Uh we've we've done work in Morehead Place Country Service Cooperative, Breenriidge, Holly, PUM, most recently Henning. So, uh yeah, we're we're kind of out and about. uh we enjoy doing what we're doing. So, uh look forward to it and uh if you have any questions uh between now and the time we really start getting our boots on the ground in in August, uh certainly connect with Brian and and he can let us know and we'll uh try to make sure we provide any of those answers that uh can address the questions that you posed for us. >> Okay. I don't hear any more questions. So, >> all right. Well, have a have a good rest of your board meeting. Uh, thanks again for the opportunity
020to work with you and uh have a good evening. >> Yeah, you too. Thank you. >> Bye. >> Okay, let's move on to Mrs. Walter with the achievement and integration plan. >> Good evening. Um we're going to go over the achievement and integration plan. This will be for um July of 2026 to June of 2029. So as you may remember from past um presentations on this. This is a three-year plan. Currently we're in our final year of our 2326 plan. And this presentation will mainly focus on this upcoming plan. So we pres uh we file this with MDE in u March of every year and then our plan will begin July 1st. This also corresponds with our district goals and our comprehensive achievement and civic readiness report and it this plan is something that's evaluated
021and updated throughout the year. So as different things change they want us to go in and be able to change it and see how it's doing. Um, we have three types of goals with ANI. Reducing achievement disparity, increasing racial and economic integration, and increasing equitable access to effective and diverse teachers. Um, we had a few changes um that are coming up with the MCAs. So, they are they are switching over from MCA 3 to MCA 4. And so you'll see a little bit different type of goals for our reading and math. Um, also the performance level descriptors are changing as well. So where we've had does not meet, partially needs, needs, exceeds, now we're looking at um beginning, intermediate, meets, and advanced. So it's a little bit different than what we've seen before. Um, our
022first goal for reading is 60% or more of our free and reduced population students will score in the intermediate needs advanced range on the MCA4 reading assessment from 2027 to 2029. Uh, we may adjust the percentage once we have a firstear baseline. This school year will be the first year baseline for the MCA4. um when the new tests are rolled out, you can't compare previous test versions and so we are just wanting to um have that ability to make adjustments as needed. Same with our math. Our math is similar then is we're again looking for 60% or more free and reduced scoring in that intermediate to advanced range. The MCA4 for math actually first year will be 2627. So that's the year we'll have the actual baseline that we can that we can work with.
023Um our strategies for these two goals are the same. That's our core literacy support for students. So that involves teachers programs and curriculum. So at the elementary some of those things include targeted interventions. Um, at the high school we have a curriculum and um, training with our language arts 180 and read 180 universal program. And we also have a young adult elected reading class. And both of our schools are still offering the Viking student success programs. Another strategy that we use is family engagement initiatives. So, at Viking Elementary, this the scheduled conferences with um parents, they also do two family nights, um two game nights. They've added numbers in the neighborhood. They added a reading day this year, too. So, just continuing with those events. Um in the high school, some of our family engagement
024also kind of crosses over into early intervention. So what we want to do at the high school is to continue to increase parent involvement and our conference attendance for students with mid or end of quarter D's and Fs. So we have um there is a academic eligibility report that keeps a list of the students that enables staff to reach out to parents. So that might be text, that might be email, that might be calls. So end of quarter, right around conference time, the parents can be invited. then to either interact or come in and um to those conferences. There's also ongoing advisory meetings that happen with the students that are having that are getting the D's and the Fs. There's also um the Viking portfolio that we've talked about that students in grade 7 through
02512 will be working on. And then we still have that after school homework help for students needing assistance. So our key indicators of progress here are 60 more. It's that same it's our goal that 60% or more of the free and reduced um scoring with their math and reading within that intermediate to advanced range. 90% or more of Viking elementary parents continuing to attend conferences. And also the percentage of um high school parents and students with failing grades attending conferences or increasing student involvement remaining at 75% or higher from 2027 to 29. That's worked really well. When they started reaching out with texting, there was a lot more involvement that we were seeing from that group of parents. So that's been really encouraging. Any questions so far? Okay. Goal three is um maintaining student access
026to more effective and diverse teachers by continuing to provide staff development in areas of culture, race, ethnicity, poverty, and academic achievement for 100% of our teachers. So, one of the strategies that we have here is trying to um kind of develop staff within that reflect our diversity. So we had created an intro to education class that was offered for a number of years. We also offer early childhood education right now for college credit. So those are just some ways that we can encourage students within our school to pursue an education degree. Uh the second strategy is tied in with um our staff development opportunities. And so in addition to academic training and academic achievement training, we will continue to provide professional development that strengthens our knowledge around culture, race, ethnicity, poverty, and mental health by
027increasing our capacity to understand, accept, and help others. This uh will include but is not limited to annual presenter speakers, book studies, and what we'll do is each year we will update our the ANI plan in the fall with what we are going to be doing for that next school year. Um our key indicator of progress here is 100% of the teachers participating in these development trainings each year. Goal four. Then our last goal is um our students. This is working with our um cultural immersion events and activities with some partnering districts. So our partnering districts are the same that we've had Battle Lake, Detroit Lakes, Fergus Falls, Underwood, Frzy, Holly, and Purum. And so Mrs. Le works with this piece of the program and she's just done an amazing job getting things set up
028with these different schools. We've also added a um culture fair that we're going to be offering each year because one of the things that we're required to do is to um participate with in an activity event with each district. And so that's a way that we can provide opportunity for all schools to be able to participate with us. Um there's also other things that um other events that happen. Um Detroit Lakes for instance is doing something. They're calling it stories across schools now or we're calling it that. We've had a partnership with them for a number of years with some of the early education teachers working with the second grade classrooms. um Holly, it's been really fun. Now with our global foods class, we've been able to um partner with Holly on a couple events
029and that's gone really well. So it is exciting. It brings students into our building. It gives students a chance to experience our culture and have some really good experiences. So what we do then to measure our impact or our success with this is that we do survey all the students that participated after each event. And so what we're looking for is 80% or more of participating students indicating an increase in understanding and or comfort level with students different than themselves. And so we're going to maintain that as our goal. But we want 80% or more. We started at 60% but we've been much closer to 80. And so we want to keep that going. But that's been exciting as well that we're seeing that people are are finding that a positive experience. Any questions? >>
030That's based on a survey survey that's done after the event then or that 80%. Okay. Yeah, we have a Google survey that we do after each event and that's available to the other school to our students and the students at the other districts. So that way we're all able to access >> the other districts count towards that 8% or is that only within our school? Then >> it's whatever comes back. >> Okay. >> But we're working really hard to get data from both groups because that's important that helps them too. Anything else? >> Thank you. >> That's it. >> Only one tonight. >> Yeah. >> Well, thank you. I don't hear any questions. >> You're welcome. Yeah. If you have questions, just feel free to email. Okay. We will move on to Mr. Nelson's element
031three report >> enrollment uh K through six was at 457 BPK again 44 P3s was 29 and head start was 30. Um February conferences we had 93% of parents families show up again which is awesome and thank you to all the parents and families for taking the time. It was a beautiful day to come in and uh learn more about their student and work with the teacher and the teachers for their time uh reaching out to parents and um you know as we talked sometimes our system isn't perfect and we have parents families that just show up and our teachers are very flexible of yep we can get you in in half hour or 10 minutes or whatever. So our teachers do a good job of working with those families as well. Uh on March
0325th, we had our first we did a reading day where we invited families to come in read with their young ones for a half hour. We had a great turnout. A lot of classrooms had almost every student had someone um and then with that we had the um believe it was National Honor Society sent a bunch of students down and they filled in the the holes if so someone didn't have someone there. Um some of our high school kids were reading with the elementary kids. So they thought that was pretty cool if you're sitting across from certain student reading. Uh they maybe like that better than mom and dad coming in. But that was a good success. Um you know and our times are really staggered and basically that's because of parking. We tried to
033do it all at once. We would not have parking and then families that have you know two, three, four kids, they would have to pick. So we try to stagger it. So sometimes we end up doubling up, but parking is a big reason why we stagger it the way we do throughout the day if you're wondering. Um, so again, thanks to those high school students for coming down. Uh, March 16th, we had uh letters training. Again, that was our third one of the year and seventh one overall. Uh, feedback from the staff is this was probably the best presenter they had. They were the most engaged. Uh, got a lot out of it and a lot of comes down to who's presenting. So the guy evidently sound like he was very energetic and did a
034lot of group work within their grades. So they got a lot of time to talk as a grade level about things. I think Mr. Actor if you want to add on that at all or >> No, it was a it was good training. >> Yep. >> A good presenter. >> So one left. one left and then the final fest for letters training for the teachers. And um but it's been a great uh great learning uh time for our teachers and you know it started off really with the lower elementary and kind of builds up to the lower upper elementary and for them to see what each other are doing at times teaching with the reading has been a great experience for our staff. This Friday we have our third and fourth grade program. I just
035want to thank Mrs. Mester, uh, Mrs. Martinez and Miss Moan for all their work on all the programs, not just this one, but um, putting those together. And again, it's over at the high school auditorium. It's kind of nice when parents can sit nice seats and have plenty of room rather than the gym where we'd be jammed in there and the sound isn't very good. So, kind of fun for the kids to walk over and be on the big stage, too, because the car is fabulous. So, thank all them for their work there. And starting April 13th is the MCA testing begins for our students. So, um, hard to believe, but it's right around the corner. So, any questions? Anything? >> How are we doing on attendance? >> Uh, last week was rough. >> Oh,
036okay. >> There there was a lot of sickness last week. >> Uh, a lot of sickness. Uh but overall, you know, I last year I presented every time >> um like January we had I think it was 50 more kids give perfect attendance this year than we did last year. So, but it depends on when the sickness hits too. >> So this month we'll probably be down because we've had teachers that have eight 10 kids gone in a day last week. So but seem to be a lot of them back today. So, weekends are good to get people away and get them helping. So, >> any other questions? I >> think we're good. >> Okay. Thank you. >> Thank you. Jesy had a high school report. >> High school enrollment is at 370. Um, updates
037on our PLC's and uh BLT goals. We had three main ones that we've worked through this entire year. The first one is our staff reading the age generation in their PLC's. Mrs. Le and I are working on a spring newsletter that we will also send out to parents. It'll be our last one that'll wrap up the last few chapters. And these last couple chapters are what can schools do and what can parents do. So, it's kind of a nice summary for them. We'll also include in that newsletter information about MCAs and what testing looks like for students. Um, second goal, use assessment data and strategies to increase our proficiency rates. One of our PLC's has been based on the ReadAct. They're starting to plan out what next school year will look like for um, students
038and support. And then we are also going to expand the curriculum that we bought this year for grades 7 through 10 and expand that into our 11th grade curriculum. Our math department is also going to work with Lakes Country on a new standards alignment for their standards that are coming out. So both those will be good to help support our students. And then lastly, create portfolio check-ins for our grade levels. Mrs. Lege and Mrs. King and I sat in on a presentation with a company called Zello. And this is one that we um I originally really wasn't very interested and was pretty cold to the guy on the phone, but then I listened to the presentation and three of us were really excited about what he offered. So, it's a great way for kids to
039learn more about what their skills are, do some career exploration, and then also explore college and the military. And then it puts it all into one really nice portfolio for them and for their parents. So I think it's going to be a nice conversation starter for students and their parents of what does the future look like for them and it can follow them throughout 7th 8th n 10th and 11th 12th grade and it continues to change based on the skills and the interest that they have. So it'll be a nice addition for our students and staff to work through advisory time and then also some of their classes. District goal number three is 100% of our students graduating have a plan to attend post-secary military or workforce. And I think that really also ties into
040our portfolio check-ins with this um new program. In March, we had our seniors listen to a blue and gold scholarship presentation from MState in Fergus Falls. This is a scholarship that if students go there, they can get all of their college paid for. So, it was a nice way for kids to learn about an opportunity to continue their education. In April, we will offer the ACT or ASVAB for our juniors. And then we also had some students visit businesses and go on some other post-secary options. I think um Mr. Ric's career and college class is going to NDSU this week and Mrs. Hol took her students to Joseph School of Hair Design. Just some great ways for kids to see what else is out there. Our senior high math team will compete at Spring Lake
041Park in the state math competition on Monday, March 30th. They were supposed to compete last week and the storm in the cities put a hold on that so they get to go down next Monday. Bajala challenge for our staff has been fun. I thought this was a fun statistic. In four weeks, we've had over 50,000 57,000 minutes of our staff moving. Um, so it's been a fun challenge. Next week will be our last week of the challenge. Um, our workshop last Monday we recaped quarter three as a staff started um prepping for MCAs. We will start here in April with MCAs. had PLC BLT meetings and then looked at what next year looks like in our department and curriculum cycle meetings. I laid out some of the biggies here for the next um couple of
042months. I laughed yesterday because I realized in two months I'll be on the stage reading off MLAN's MLAN's name. So, graduation is coming. May 2nd is prom. May 6th is scholarship night. And then the 22nd is graduation for the class of 2026. >> Any questions? >> I don't hear any. >> Thank you. >> Do you have a report for us? >> I do. Um, as Mrs. Jay said, March Madness is in full swing, which includes lots of crowded gyms for sports. Um, track has two meets this week. On Tuesday, tomorrow night, they have a meet at Concordia, which is their first meet of the year. The second meet this week is Friday at UND. Softball started practice on March 9th, and their first scheduled game is April 9th, which is a double header at home
043versus Staples. Baseball started practice on March 16th. Their first scheduled game is also on April 9th. It is a double header in Staples. Um both boys and girls golf also began on March 9th. The first meet for both teams is on April 16th. The girls are at Will Creek in Barnesville and the boys are at Whitetail Run Golf Course in Wood. The high school finished their digital detox challenge which was a schoolwide challenge to reduce screen time. The ninth grade was crowned champions after dropping their screen time 11%. Uh lastly, band has a large group contest next Tuesday and tomorrow night choir will be leaving for their trip to Orlando. Any questions? >> Thank you, >> Mr. Martinez. All right. watching my my time here. All right. Uh month of February. Uh we're getting very
044close to the end of our fiscal year. Uh so um I'll quickly quickly explain our our budget here. So this report here talks about our budget to actual and incorporates all of the funds that we have within our um operating funds. Um and I'm just explaining a little bit more in detail just so Mr. Lmber can understand um the components of it um our um school accounting has seven books. Um and within those seven books we the budget that you see here is the overall operating budget that we uh um approved in June before the start of the fiscal year. And our fiscal year runs from July 1st to June 30th of every single year. So total revenue that we approved this year was just a little over uh uh $6.5 million of which we've
045collected um 8.8. So we still have about $7.7 million yet to collect from state, federal, and our levy dollars. So we're sitting at about a 53% mark. Uh total expenditures, we approved a $60 million budget. um of of that so far we have used about 10 million so we have about 5.2 million left we're at about 67%. The reason why we have such a discrepancy in this so remember last month was our debt payment. So this is why you see that that those $2 million there in red eventually uh the state will catch up and it will pay us and we have a large uh levy payment that we collect in the middle of May and then that will uh bump our revenue up significantly. So, so far compared to last year, we're right on
046mark. So, that's very good. Uh, we'll move on to the next page, M. Uh, so, uh, uh, taking down from all of our operating budget, we narrow down into our general fund. Our general fund is where the majority of our expenditures happens. Is where a lot of our labor gets paid out of. So, we we tend to focus in the school settings on our general fund. We always talk about the general fund significantly. Um and it's good to know that out of the 16 million uh budget uh about 13 million are in the general fund. Uh so far we've collected 7 million. So we are at about uh 54% in that and out of the $12.5 million in operating budget, we used up uh 7.7 and we're about 61%. So again, we're right on track
047um in terms of the general farm budget that we approved. Then uh we'll move on to the next page please. Uh next page is our cash flow statement. This is simply just to show the money ins, money outs, where we are um in terms of money cash fluctuation at the end of every period. Uh we started our investment account uh with $3.7 million. We received uh money from the state and federal government worth uh 1.1 million. we used uh we'd withdrew 928,000. So we bring this deposit down to our general checking account. Uh so total investment on hand was just a little a little over uh uh $3.9 million. Uh here is those funds that I talked about and how we separate each particular fund. Um total cash on hand uh in our checking account
048at the beginning of the month was 246,000. Uh we had deposits worth 990,000 of which 928 came from our investment account. Total accounts payable was 754,000. Total payroll was $420. So at the end of the month we had uh 61,000. Total cash on hand just a little over $4 million. So pretty comfortable uh place for us to be in. Between now and June, you're going to start to see that investment uh start to grow. Uh normally we always end the year between five and uh $5.5 million um cash in hand. Uh this is a good marker for us to be in. We always want to keep about three operating months in our reserves. Uh in the event that there's a state shutdown, a federal or a federal shutdown, we want to make sure that we
049pay our employees. Uh and it's also a audit recommendation to keep that amount in there. Okay. Uh the last pages of the report is the journal entries that uh we lost. We're up. >> There we go. back. >> Perfect. So, uh uh the final pages is the journal entries that we provide and we always like to give a little bit of explanation. In addition, the IRS always want us to make sure that we get all of our journal entries board approved going and audit. The first journal entry that we did is that we miscoded a deposit that we accidentally put uh the student activity elementary box stops. So when you go to Larry's and you walk out, there's a giant thing the size box stops. That's our teachers trying to collect some of those dollars.
050So we accidentally put it into a student uh elementary activity account and then we had to do the journal entry to put it into the correct tier. Uh the next one was just special ed coding. uh with special ed coding every single time we have a parah shift uh um uh students or their rotation changes we have to classify that revenue based on disability. So essentially this year simply says that uh we had a a parah that was coded to 402 and then we had to move those labor expenses to a disability 407. Um the last one uh again same thing with special education uh just uh we were uh accidentally paying a a parah out of a old retired teacher uh general ledger and we had to move it to the actual correct expense
051account. So that's essentially what it is and we we do significant amount of cleanup as we kind of get towards the end of the year and then we have to reconcile our books to match the federal government and to match the state reporting system. So between now and the end of the fiscal year, you're going to see quite a few more journal entries. Uh the last pages is all the accounts payable that go through our books. So if you ever need to know a little bit more about why we pay uh a significant bill, let us know and we can provide a backup for that. Um that's the treasur report in a nutshell. Any questions before I move on to other pieces that we want to talk about today? Okay. Um second thing we want
052to talk about is the achievement and integration budget. Um in the achievement integration budget uh we marry on a fiscal year the revenue that we are going to receive to the plan that Becky presented to you guys. So based on uh based on the plan, we we receive dollars from the state and then we assign it to those strategies and goals that Becky talked about. So the overall revenue that we're going to for achievement integration this upcoming fiscal year is going to be $176,000. The funding mechanism behind this is we receive $350 per student pupil and then addition to that the state only pays us 49% of that. So that that is where that equalization factor comes into play. So um this is how how much money we're going to receive. Um if you go
053to the next page in the next page uh talks about where are we assigning those dollars. So you can see that we're going to receive 176,000 but total expenditures that I have proposed to the state is 220 in expenditures. Okay. Majority of the expenditures that are reporting to the state has to do with goal number one which is that core literacy group. We pay two of our teachers. We pay our read 180 teacher at the high school and then we pay one of our ESL teachers um down at the elementary that help um with with that particular goal. Now, the reason why I always show more expenditures than revenue is because at the end of the year, the state does a true up and sometimes if there's additional dollars, they reach out to those uh
054districts that show more expenditures and revenue and sometimes they like to reallocate um those particular dollars. So, kind of a fun strategy to try to beat the system and say, "Hey, we're spending more than what you're giving us." So, that's why in our budget, we always show more expenditures than the revenue received. Okay. Uh the last pages of the report is everything that Becky talked about. So if you are interested in reading the entire uh achievement integration report, those goals and strategies are tied behind this to the budget. Uh we'll need uh uh approval in your business items and then signatures at the end of the meeting for you guys to approve the achievement and integration plan. Um the budget we have to do every single year as comparison to the plan which is every
055three years like you talked about. So next spring we're going to approve that new year budget as well. >> Okay. Any questions regarding achievement? >> Guess one thing with that is >> if it is a three-year plan. >> Yep. >> Are we guaranteed the funding for that for all three years or is it just on an annual basis if they could decide to change that next year? >> Yeah, that's a really good question. So, so far is set in legislation. So, unless any legislative mandates change the achievement integration statute, we'll receive those funding for it. >> Yeah, great question. Okay. Any other questions regarding achievement and integration? Okay. Uh the last piece that I'll talk about um this was an email by Miss Maris that she reached out to us wanting to know a little
056bit more about um L or local optional revenue. Um and I know that in your guys' Friday report we're sending you guys a lot of information regarding hey here are some bills that we know that are going to benefit us or they might impact us. So whenever you see the term L it means local optional revenue. Uh L is a component of our levy. Um, and if you guys recall our levy, we start the process as early as August. We certify the maximum in September and then we uh or I'm sorry, we we uh approve the maximum in September and then we certify the final levy dollars in December. Uh there's two components to local optional revenue. The first one is uh 724 per pupil. Um, and originally before 2019 that was um I believe
057it was uh $424 and then in 2019 they increased it by $300 per pupil giving us the maximum of 724. Okay. By statute, you guys as a board unit, you can approve that without any voter approval. Um, that is your authority. There's a few bills out there that are saying increase L from 724 to 900 or add an additional tier and that's all good because if that amount of 724 it's increased that means we receive additional dollars. So we want to advocate for those bills to say increase L that means more revenue for our district. Okay. Now, anything over 724 per student is when we have to go to voters and we have to pass an operating referendum. So, in 2019, we passed an operating referendum for 10 years for an additional $315 per student.
058Okay, that is set to expire in 2029, but with the uh legislative statute that was passed in the last session, we can renew that for an additional 10 years, which we're looking into. and hopefully uh hopefully uh uh doing um there is additional additional bills out there and I know we reach out to UX to say hey please uh reach out to your local legislators regarding um the piece of introducing seasonal wreck into the computation of uh levy. So right now whenever we calculate our levy uh um seasonal right gets excluded from local optional revenue and operating referendum. So essentially what it does is that it shrinks our tax base. So right now our market value in our entire footprint of our district is just a little over $3 billion in property assets. that gets
059excluded from L and operating referendums and it gives us just about $1 billion for us to to to uh to play numbers with. So essentially what it means is that any property that's classified as homestead business or other are the ones that end up paying the bill. So the bill that we ask you guys to reach out that I believe Senator Rasmmanson is introducing into legislation is they would put seasonal wreck into there. they wouldn't exclude it, which means that we would spread that impact to all of our tax base rather than just um homesteads, businesses, and farms. So that's why we're saying support the introduction of seasonal wreck into the computation of L and operating referendums and advocate for any of those bills that says that we want to increase L. That would mean
060additional dollars for our district. Okay. >> Uh, Miss Lamaris, did that answer your question? >> Yeah, I just thought it was there was I think four different bills plus, you know, that are being proposed and going through. So, I thought it was important that >> like all have a real good understanding of L and and two like I just if we're approached by community, I want to be able to speak to like the tax impact and um where we're at as a district and >> um >> because, you know, if this is not voter approved and we're able to and I like it is important to support our district in that way, but I just want to be confident and then >> Yeah, absolutely. speak to it. >> Yeah, absolutely. Um, and like I said,
061if you guys uh so right now uh we are in the middle of legislation, right? It started in February and it goes until May 19th. Between now and then anything contingent, all those bills get introduced in the House and the Senate and then eventually they flow up to committees. And in my experience, it's literally happens on 11:59 when they decide to approve or deny bills. So the more we bog our legislators, the better it is. Um, but bullet points talking to you guys. If you're going down at the capital to talk to legislators or just advocate with community, the bullet points to talk about is 724 is you guys can set as a maximum. We have an operating referendum for an additional $315 per pupil, which we went out to the borders in 2019 and
062it was approved and it goes for 10 years. Uh and then yeah, anything other than that current legislation, if we say we want additional levy dollars, we have to go to borders. So that's kind of what's in play right now. But yeah, if you guys have any questions, if you're going down to the capital, if you have any specific questions regarding how that plays and what that impact that means to our district, give me a call or shoot me an email. I'll send you the information right away. >> You did a nice job explaining that. Yeah. Any other questions? Like I said, my office is open. I'll stop in and I'll be happy to sit down with you guys and break down those. Thank you. >> Thank you, Mr. C. Okay, a few district priority
063items. The increase in student enrollment. Um March, we're at 830. Last spring, um in May we were at 88 for K12's enrollment. PreK through 12 enrollment. Last spring we're at 9:15 now we're at 933. So on the transparent financial practice Mr. Martine has been presenting at our board meetings about our financial pieces. So appreciate all his work what he's done there. District goals uh goal three 100% of students graduating here will have a plan to attend um attend postsecary education military or workforce. And Mrs. Jay talked about goal three here in her presentation and Mrs. Jay and Mrs. um Le have been meeting with seniors. Um we know plans change. We we understand that but we want them to kind of have a a focus of where they're heading as they graduate here from Pelican
064Cranets High School. Goal four update Pelra High School graduation rate will exceed the statewide graduation rate. Um appreciate all our staff. They have advisory groups working with students, checking their grades. Um, building relationships with them. Um, our admin here at the high school have been doing credit checks, uh, progress reports, and then meetings with students if they have any struggles with attendance or any, uh, behaviors, things like that. So, and meeting with families. So, pre-share all their work. um so we can have uh graduation rate that will exceed the statewide long range planning. Mr. Olsen presented tonight. So we've had some good meetings with uh their team from True North Consulting Partners. Um I think this will be a great um great thing to go through here as a district and uh they'll be a
065good group to work with. So, and they have a good plan to help us get a lot of input from our community, our staff, and our students. Few schoolboard agenda items. Um, on tonight under consent items, acknowledge the resignation of Mr. Beamer at as a custodian at the high school. I want to thank Mr. Beamer for his years of service and his work. Um, he did a great job and appreciate his commitment to ISD 548. Approve the hire of Gretchen Johnson as a long-term substitute for science. Um, approve the hire of Mr. Kosen as junior high baseball coach and approve the hire of Jenna Pixley Nava as long-term part-time custodian substitute at the elementary. And then lane change request. We have some staff that have requested lane change requests. And then under business items, A
066is the monthly donations that we accept. And then B and C the achievement and integration plan and the budget. Um Mr. Martinez presented on the budget and Miss Wter presented on the plan. Uh few big rocks coming up. April 8th is the policy committee meeting. That's at 5:30. Um if we need to change a time, let us know if that time needs to be changed. And the same with May 6th will be the finance committee. That's at 4:30. And again, if something comes up, we'll work together if we need to make that change um of time. So, that's the plan for right now with dates and times for committee meetings here this spring. Tomorrow and Wednesday, I'll be at the state capital and Mr. Martinez talked about um going down there and advocating for education
067and Pel Rapid Schools. And I want to welcome we want to welcome Mr. Lindberg. Look forward to working with you. So, welcome. Thank you. >> Right. Any questions? >> Oh, sorry. Go ahead. >> No, I and I it's not really a question, but just um back to the long range planning. Like I I really do appreciate the plan that um True North uh laid out for us. Um and and I just just want to say just want to make sure that we're really intentional about um because that gathering feedback seems like it's going to it's going to come up fast. um and how we're intentional of really seeking I know you know not all will come to us to give that feedback and so where how can we be creative and ensure that we're really
068getting out there too in spaces whether it's even going to employers um spaces and maybe paper copies versus virtual but all the different ways in which we can ensure feedback from multiple areas so that's all Will they be meeting with administration here to try to fine tune some of those details or >> Yeah. Yeah. That'll happen throughout the summer or >> uh May. Yeah. Two now and uh summertime and then throughout the summer right into it. Yeah. Okay. >> Because even, you know, like who are some of our larger employers in the community and, you know, can we get in those spaces to get some of that feedback to? >> Any more questions? All right. Move on to consent items. Item A is approved board meeting minutes from the February 9th, 2026 regular school board
069meeting. B is financial claims and February bills. C is a treasury report. D is personnel. Acknowledge the resignation of Jason Beaver as custodian at high school. Approve the hire of Gretchen Johnson as long-term substitute for science at the high school. Approve the hire of David Davis Kosen as junior high baseball coach. Approve the hire of Jenna Pixley Nava as long-term part-time custodian substitute at the elementary. We have uh several lane changes here. We have Diaspi BA to BA + 10. Logan No, MA + 10 to MA + 20. Eric Glennberg BA + 10 to BA + 20. Devin Severson BA + 10 plus BA plus to to BA + 20. Parker Severson, BA Can I just say BA 10 to BA 20? Okay. Uh Madison Tweeten BA10 to BA20 and Nicole Tweeten BA10 to BA20.
070So entertain a motion for consent items. Motion to approve the consent items. >> Motion by Andrew. Do we have a second? >> Second that. >> Okay. Second by Chris. Any discussion on consent items? >> Hearing no discussion. All those in favor of approving the consent items signify by saying I. >> I. Those opposed? Nay. Consent items carry. We have three business items. Approve the resolution accepting donations. We have a motion and a second for that. >> A motion to approve the resolution accepting donations. >> Motion by Stacy. We have a second. Second by Andrew. Okay. So this is a resolution accepting donations whereas every such acceptance shall be by full resolution excuse me shall be by resolution of the governing body adopted by a twoth3 majority of its members expressing such terms in full. Therefore
071be resolved that the school board of Rapus public schools ISD 548 gratefully accepts the following donations as identified below. Laura Clinic $80 student accounts Laura Clem $80 for the Lightning Boutique class of 1974 $150 to the PRHS scholarship fund in memory of Steve Dennis family of KKO $3,000 the KKO scholarship fund Corrant Area Art Club $500 District Art Program anonymous $20 to the PRS scholarship fund in memory of Lisa Milby and class of 1972 $25 to the HS scholarship fund in memory of Tom Hak. Pretty generous donations there. So this is a resolution. Andrew, how do you resolve? >> Yes. >> Brenda? >> Yes. Chris? >> Yes. >> Stacy? >> Yes. Okay. >> Resolution passes. Next item month will be to approve the fiscal year 27 to 29 achievement and integration plan. I will make
072that motion to approve the fier 2729 achievement integration plan. We have a second >> second by Brenda. Any discussion hearing no discussion. All in favor of approving the motion signify by saying I. >> I. Those opposed, nay. Motion carries. C is to approve fiscal year 27 achievement and integration budget. We have a motion. >> We'll make the motion to approve the fiscal year 27 achievement and integration budget. >> Motion by Henry. Do we have a second? >> I'll second it. Second by Chris. Any discussion? Hearing no discussion. All those in favor of approving the motion signify by saying I. I. Those opposed? Nay. Motion carries. Okay. The final portion upcoming meetings. So we have a policy committee meeting at 5:30 on April 8th. Regular meeting is at 6 pm on April 20th. We have a
073finance committee meeting 400 p.m. on May 6th and a regular meeting at 6 p.m. on May 18th. So, who'd like to make the motion to adjurnn? >> Make the motion to motion by Stacy. We have a second by Andrew. Miss that motion. >> Where do these come from? MSBA >> MSBA has a new online portal training. So that's how it any discussion on journey hearing. No discussion. All those in favor of favor of adjourning signify by saying I. I. >> Those opposed nay. We're adjourned.