001All right, 7 a.m. Call the meeting to order. Everybody in attendance and we'll stand for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Everybody, first item up will be to approve the meeting agenda. Good. Yep. Have a motion to approve the meeting agenda. Motion by Greg. Do we have a second? >> Second by Andrew. Any discussion on the agenda? >> We no discussion. All those in favor of approving the agenda signify by saying I. >> I. Those opposed nay. Motion carries. So we have the board of education superintendent evaluation statement in writing too. Right. >> We also have this in writing if need be. Okay. So I
002will read the evaluation statement. Uh last meeting we closed the meeting and did an evaluation. So Mr. Corf has demonstrated exceptional leadership as superintendent for the 2425 school year. consistently meeting or surpassing expectations in his role. One of his key achievements has been guiding the school district through a comprehensive enrollment analysis process, enabling informed decisions regarding staffing and programming. Mr. Cor's proactive engagement with the community has led to significant enhancements in curriculum and course offerings, addressing both student needs and local workforce requirements. His efforts to improve district marketing through newsletters, social media campaigns, and an updated school website have been commendable. As we anticipate the 202526 school year, we'll continue to guide improvements of buildings and grounds, safety and security, food service, technology, and teaching and learning. We express our gratitude to our outstanding staff,
003leadership team, the community, and especially all students for their continued support and dedication under Mr. Courts except now opportunity for visitors to address the board. Looks like uh there's nobody here to address the board. So, we have some acknowledgements. Uh the summer food service programming staff, summer club fights coordinator and staff, summer weight room coaches, and summer custodial staff. Mr. Cor, you have anything to add? Only thing I need to I want to add is just thank you to all of our staff, summer staff for all their work, their time, and their effort uh making it a a good summer for all kids and staff involved. Thank you. Has most of that run down here? >> Yep. >> All right, we'll move on to administrative reports. Mr. D, you have the elementary report. First of
004all, it's a big day at the elementary as the letters should be a mailboxes today. So, students will be finding out who their teacher is. So, uh hopefully we have a lot of excited families and students today when the mail comes. Uh as far as hires go, we have Mrs. Snavely who will be a part-time special ed teacher this year. Elementary. Uh, two new pairs, Allison Jennison and Faith Batton. Both will be working in our first pair of professionals. Yesterday we had new teacher workshop for Cassie Cloffstead which went well. Um, she's very familiar with the building has worked in Miss Perah. She's student taught in our building. So very familiar but different role in Access this year. So her and Mrs. Johnson got to spend all afternoon working together and kind of going over
005over what they're what it'll look like for her in the uh access room. Uh workshops are next week the 25th through the 28th for all teachers. And then our open house uh we're doing it a little different this year. It is Thursday instead of Wednesday. And the reason for that is we're trying something different where we are doing pictures on uh Thursday. The photography place was busy Wednesday with other schools, so they could do it Thursday. So that's why we're doing it Thursday. Um, if families can't make it, um, if they're not there that night, we do have a regular picture day like we've always had in the past, but we're hoping we get at least like 90% of the kids and staff picture done. So, usually when we do a picture day during school,
006there's we can only do so many at a time and we have kids that end up with spilled stains on their shirts or things like that. So, we're hoping with the parents bring them in, they can do their picture, they'll show the parents a picture right away and pictures parents will be like, "Yep, that's a good one." So, there should be a lot less retakes that have to be done. Um, with that, Club Bikes is also going to have uh be serving food out front from 11 to 4. Uh, we're kind of trying to make this a big kickoff, kind of a celebration, welcome back. And, uh, I know it's a different day. We're trying it, see how it goes, and um maybe adjust from there. But we're hoping it's a great night and get
007a lot of those pictures done is should be a good thing. Uh when we look at the handbook uh really you know a lot of changes as far as names and dates of things. Uh the only real change and we made this last year during the year is we started opening the doors at 7:50 instead of 8. um with breakfast being served back in the cafeteria 8:00 got to be when the buses were coming and the kids were dropped off were coming in and we had such a line and then it took so long to get through. So last year the Viking leadership team made the decision that if we open the doors at 7:50, the ones that are dropped off earlier, we get some of them through before the buses get there at 8.
008And so that was a change in there that we'll do. So the doors in there, it's written in there, the doors open at 7:50 instead of 8. And that is just basically the dates and names of new employees. And I know the one page um Cara was still working on updating the the bus contact information. She did get that done yesterday. So any questions? Thank you all. Thanks, Mrs. J. Do you have a high school report for us? Our enrollment right now is at 370. We had a couple more kids come in yesterday. Mrs. Lege is back in the office. She's working through um scheduling changes um and additions. We made some changes to our master schedule this year. So, she's been kind of working through the kinks a little bit and seeing if there's
009any um things that we miss. So, so far it's going um pretty well. She's been working with students, staff workshops. We will have just some highlights here. Technology training. Our PLC groups this year are going to read The Anxious Generation together. that is a book about um cell phone use and its um impact on this generation. And then one of our groups is also going to work through the read act and interventions. This is mainly our English department. They started a new curriculum this year. So we're going to work through the curriculum and then how to apply that to the readact and help some of our students with some of the new requirements from readact. goals for the PLC's. Use our information from anxious generation to support students, use assessment data and strategies to increase
010student proficiency rates. And then we're going to continue. This will be kind of that first year. We've gone through a two-year, I would call it, phase of student portfolios. This will really be our first implementation in terms of check-ins for grade levels. So, our groups will work through portfolio check-ins for students. And then departmentwide, they're going to work through five ins and outs. Five ins and outs are the five things they'd like them to know as they come into that class and the five things they should really know as they leave. This is just helping our scope and sequence for each department and class. We will have open house on next Wednesday from 4:30 to 7:30. 7th graders will have orientation at 5:30 with myself, Mrs. Lege, and Mr. Cosen. And then 9th grade is
011at 6:30. And this one is really led by Mrs. Lege. She goes through um credits and really reminds ninth graders that they are truly now high schoolers even though they've been in the high school for a couple of years. New hires, we have Charice Germo. She will be a ELLL PA. And then we also have Tiana Benson who we recently hired after Tammy Tros. Um I don't know if she'd call it retired, but she um is retiring. She's been a great person to have at the high school. She has a great energy. Um, first day of school is September 2nd and then the week of September 15th already will be homecoming week. So, we will be voting for royalty on the first day of school. Um, the workshop schedule um was attached and then student
012handbook. Just a few things that we um updated. one the big area I would say is attendance. Um when I met with the policy committee we are going to have no note be required for students if they are absent a parent phone call note. We also this year added on Skyward they can go in and um mark their child absent. So that is new this year. Um, we also clarified um tardies and absences and the number of tardies that equal detention. And then you'll also note that um we made an update to progress reports and report cards. So we'll only send out report cards at the end of semesters versus at quarters. Questions? >> Any questions? >> We're good. Thanks. Well, we'll move on to finance director, Mr. Martinez. All right, morning everyone. >> Okay,
013so July, uh, first month of the fiscal year. So, not lots of activities. Um, I'll be very quick with the treasures report. Again, month of our fiscal uh of our fiscal uh calendar. Um, here is our current approved uh budget that we approved back in June. Um, out of the uh projected revenue, we collected $155,000. So, um again, this is when we share with you guys that there's dry periods. Um July is one of those periods where the state is practically um going through all their finances. Uh um and then in the month of July, we received no state aid. So it's always good to have a good positive fund balance for that. Uh total expenditures for uh the month of July were just a little over a million dollars. So um budget to date
014in terms of uh revenue uh we collected less than a percent. Um and in terms of our operating month, it uh accounted for 6% of our total operating budget. So, um that's what we have for the treasures report. We'll go on to page two. Okay. In terms of our cash flow, again, just to reflect how July is a uh dry month, we started our investment account with $6.7 million. Uh we've received $62,000 um in federal. Um this is due to the summer uh meal program that we run. So we claim those meals and then of course um the federal government and yep the uh federal government reimbures us which we collected about 62 uh drew $1.5 million from our investment account to cover all of our expenditures for the month of July. Uh we were
015uh with 5.3 million uh at the end of the fiscal month. Uh we started our uh cash on hand with 23,000. Uh we had deposits of 1.6 of which 1.5 came from our investment accounts. Total bills that ran through were 1.2 million. Uh total payroll uh just a little over 450. Uh quick adjustment entry that we'll go through here in a little bit. Um and in theory, of course, uh we were uh negative 55 cash on hand. Um, again, we always draw from our investment to replenish our uh bank account. So, total cash on hand at the end of July was $5.2 million. Okay, we'll go on to the second page. Uh, second page that adjusting journal entry again, we did it to balance our books. Um, had to do with uh a participant and
016our health insurance that dropped up. So, then we got a credit back. So, that's why you see that we debit our cash. cash goes up, our liability for our insurance account goes down. So that's our adjustment. We always have adjustments in benefits because it bases based on enrollment and people dropping in and out in insuranceances. Okay. Then we'll go on to the next pages which is practically all the payables that we had through uh one big thing and I'll stop right here. uh this one right here which you see computer share for $142,000. Computershare is the debt servicing company that bought out uh um the debt management branch from Wells Fargo. So they are the new debt service holders for our uh for all of our school funds and everything. um in in July we
017pay interest and in February we pay interest and principal. So that is what that large amount is. Okay. Uh any questions on the treasures report like I said very easy. Uh majority of July and August we spend a lot of time cleaning our books um getting ready for auditing. So, uh, another piece that you have in today's, uh, uh, in today's agenda is the approval of the milk bin. Uh we haven't done a milk we didn't do a milk bid approval last year and that had to do with the instance that we had in winter 23 where we started to receive a lot of spoil milk and we started to receive lots of uh uh feedback from parents at which point we had to uh practically dissolve the contract with the milk vendor at the
018time and then we switched with camps and to honor them we followed um uh school year 2425 honoring them just because we had to introduce them midy year but now we are required to go ahead and uh go through milk beds again. So we send out letters to all the milk providers and food service providers uh requesting them um to send us their best prices for a half pint of milk. Um, we take all the analytics in terms of how much consumption we have through the year and we send that to the biders and then they give us a price per little carton of milk. Uh, we had four biders which is really good to see. Um, during co times we did not receive a single bid. We were literally begging people to serve us.
019Uh, same thing happened with food service providers. If you guys remember right kind of in the hype of co cash cashwalk back in the day used to be a food service provider. They dropped us halfway through. So it's nice to see that once again food service providers are getting into the school market. Uh so with that said we had four bids. We had Cashwa um which is out of Fargo. We had camps uh doing business as Casplay which is our current milk service provider. Uh we have Cisco um which is the new food service provider for many of the schools in the area which was awarded um was award awarded the winning bid through Lakes Country Service Co-op. Uh and then we have performance food service which is our current food service provider. um in
020terms of the price per pint of milk that um they're willing to do, you can see the price on the left column and based on consumption on the right column um you see what the projected cost would that be. Um and then at the end we look at consumption for uh 1% milk, skim milk, chocolate and what the projected total for that package based on the uh use projection. Couple of quick notes that I learned through milk pits this year, which is they're all getting out of the cooler business. There must be a a cost associated with it. So, the history behind it is every time you would award a milk uh a milk serer, they would come and then give you the milk coolers. Where you put the milk, they would give it to
021you as a thank you for doing business with them. It was it was a a good service, but I'm guessing the markets I'm always told that they're losing money on it. So, nobody offers a cooler. Uh, and in fact, Kemps, who's our current mail service provider, the two coolers that you see in buildings, belongs to them. But in the bid that we received, they served us with a letter saying the coolers that you have there, um, if we don't get picked, we're either going to come and get them or we're going to sell them to you at a discounted price. I asked for that price and I haven't heard back. Um what and I was just looking online. A milk a cooler uh with the current dimensions that we have that holds 16 crates of
022milk costs about $1,700. So keep that in mind. So if we do decide to go with any of the others, we have to look for a cooler. I looked at recent availability and they're able to ship uh within one business days and deliver to a school within within a week or so. So we have that uh we have that uh to keep that in the back of our minds. Um because we're using federal dollars a lot of the times they go for as you as you guys as a collective board make a decision on this. Um there's two things that we need to look at. We need we need to look at lowest bidder which is your most common concept right? lowest bid is the the one that that gets awarded. But there's also best
023value proposition which we have to if we decide to go with anybody else other than the cheapest, we have to provide a reasoning why they're the best value. Okay. My recommendation for you guys is although Kemps is not the cheapest, they have been the best to work with. Um they currently have coolers in place so it won't disrupt kitchen operations. Uh Cisco is by far the cheapest and the reason why they're the cheapest is because they're able to give us the discounted price based on volume. So one thing that I learned going through Cisco is that their milk service provider is caps which is cool, right? So we can award the the winning bid to Cisco and continue to serve the cast clay quality milk that we serve today but a much cheaper price. If
024we award to Cisco then we have to look at purchasing two coolers. Okay, which would be about an additional $5,000 give or take if there's shipping cost. So uh again that's what we have to do. You guys as a collective board decide what we want to pick. Who do we want to award our book of business to? Um we either go by lowest bidder or value proposition. Okay. Uh any questions regarding milk bits for the upcoming year? >> Yes sir. >> So if we retain Kemps, would we retain the coolers that they provided? >> I did ask the regional sales manager for that specific question. I said, "What will happen to the current coolers?" Um, and the email that I got back is they said, uh, we can sell it to you. Um, we can
025sell it to you. We'll transfer the ownership to you guys. Um, and they'll belong to you. And I said, what is that price? I think I can negotiate it now so they can give it to us at a complimentary loyalty. We have a great relationship with them. So, um, like I said, uh, my recommendation would be, um, one of the two in the middle, either Casplay or Cisco. We can't go wrong with either. Any other questions? >> Yeah, that's all I got for you guys today. Thanks, Mr. Mark. that super report. >> Okay, a few things here. Uh July and August, we had quite a few um things going on with parades and Rotary uh turkey barbecue, flying breakfast, Rotary golf scramble. Uh the parades with Fourth of July and Pelican Fest and then we
026had the Dr. Richardson OMP golf tourney. So, I want to thank all the staff and students who helped out with these events and participated um in these events. Um open house at the elementary and high school. Both principles talked about that. Homecoming week, just reminder, September 15th through the 20th. The Viking Gala is on Saturday, September 20th. So, that'll be a fun time to see a lot of our former students and staff at the Viking Gala. uh professional development in July and August. I attended the Mesa MDE summer conference in early August which was a good conference and then our administrative team had some professional development here in August. We had training um through two days on mental health um which was presented by Monica Schneider, former student Monica Westby. So um that was really
027good training. Leadership training was uh presented by Teamworks which was good training. And then school law. We had an attorney from Peton Law come in and train us on some items, hot topics in school law, which is good. Uh student enrollment, just so you know, student enrollment, this is kind of the time where kids are coming in and also going out. So we will have a better idea of our enrollment in probably the third week or fourth week of September. So I think by the next board meeting, we'll have a better snapshot of our enrollment. So, special ed co-op update. We are fully staffed. There was not a lot to report on in our last meeting, but we are fully staffed at their special ed co-op, which is great news because staffing can be hard
028right now. Um, we had a teacher resign here in the summertime, but uh we filled that position, which is good. Fall staff workshop uh Monday schedule, just so you know, is be very busy. We have all staff in on Monday. That means all support staff and certified staff. So, um we start off with a breakfast in the morning for all staff here in the commons and then we'll go to the fine arts auditorium where we'll have a welcome um by myself presentation and then United Way, Mr. Sarn will be there to present to our staff. Um then we'll have school law training. Uh Christy Hastings for Law will be there to present and then we're going to have mental health training by Monica Schneider. And then we have a speaker, Hunter Pinky, who's been uh
029speaking at a lot of different organizations and teams and things like that throughout the United States and a former teacher of ours uh text me here a couple years ago saying, "You need to get him in. He's really good." So, um we're excited to have Hunter. Mental health training is really focused on we focus a lot on kids. We're also going to be focusing not only on kids with our mental health training, but on ourselves um to help staff. So, it's a focus to help staff and students. So, that will be good. Lunch will be provided by Minnesota National Bank. So, thank you to Minnesota National Bank for providing lunch to all of our staff. That'll be in the high school common um at 11. In the afternoon, principles will have their meetings in the
030afternoon and some work time for teachers. Support staff will have training in the fine arts auditorium. So support staff uh will get their training um that day. So and then we end with an all district staff picnic provided by schoolboard administration. That'll be at 6:00 p.m. That'll be at EL Peterson Park and all staff families are welcome to join and we encourage all staff and their families to attend. It's a good time. So So a busy Monday um and then we go Tuesday, Wednesday and Thursday. So, a busy week, but a good week. Um, staff picnic again just six o'clock. Just a reminder that we will set up, we'll have um food items there at 5:00. So, we'll start setting up at 5:00. So, whenever board members can make it between 5 and 6, we'll
031be there and uh we'll be setting up and we'll start serving right around 6:00. Bus transportation. Uh, Pelican Bus Company. Again, remember a new name for our bus company. It's not Christensen Bus Company no longer. So, it's Pelican Bus Company. And if anyone has questions about anything about pickup or drop off that they should contact Pelican Bus Company. Few schoolboard agenda items. Um, acknowledging the resignation of Andrea Batton. Want to thank Andrea for her work uh last year um in the evening custodial staff at the high school. um resignation, acknowledge resignation of Jessica Winrich, a junior high volleyball coach. Want to thank Jessica for all her work last year uh coaching volleyball and approved the hire of Brian Walters as a part-time custodian at the high school. So, we want to approve his hire. Um
032and we're fully staffed in our custodial staff, which is good news. So, right now, um as of 7:30 a.m., we are fully staffed at this time. So, For the most part, we just need a um couple coaches and advisors to fill. Okay. Um last item, employee handbook. Just a few things in the employee handbook um that we added or changed. Just a few things um on page 10 under reimbursement procedure for the employees. We just want to make sure that we have a little bit more of how things are going to be reimbursed and that we need to reimburse um needs to be submitted within 60 days. Um under if school is closed for the day, we just a little bit more detailed. Snow days outside the allotted days built into the master calendar will
033be made up. So we added outside the allotted days built in the master calendar. Uh that's an addition. We added policies and forms related to violence and discrimination links there. So you can just click on that. So just a few changes to the employee handbook. Not many. So from last year. Okay. Um one last item that I missed. Uh tech training. We had tech training yesterday for staff for staff had the opportunity to sign up for tech training. We had three sessions yesterday that was presented by Monica Thompson from Lakes Country. So, she did a great job of offering three sessions for staff. She had different topics and uh we'll be looking to work with her down the road uh for future professional development with tech training. So, that was good. It's good to have
034Monica in our building. She does a great job. So, questions here. I know when I click on the link on the website for employee handbook, it shows up as elementary. So, >> okay, that no big deal. Any questions? I hear no questions. Thanks. All right, we'll move on to consent items. Item A, approve board meeting minutes July 23rd, 2025 regular school board meeting. B, financial claims and July bills. C, treasures report. D, personnel. We have knowledge of resignation of Andrea Madden as part-time evening custodian at the high school. Acknowledge and resignation of Tammy Tros, a special education professional at the high school. Acknowledge resignation of Jessica Winri as junior high volleyball coach at the high school. Approve the hire of Sharon Snavely as part-time special education teacher. Approve the hire of Shereice Gearmo as ELLL
035par profofessional at the high school. Approve the hire of Haley Peasley as full-time custodian at the high school. Approve the hire of Bridget Hall as knowledgeable adviser at the high school. Approve the hire of Allison Jessen as special education pair professional at the elementary. Approve the hire of Faith Banton as special education fair professional at the elementary and approve the hire of Ryan Walters as part-time custodian at the high school. Approve the hire of Tiana Benson as special education prepare professional at the high school. So those are the consent items. Do we have a motion? >> We'll make a motion to approve the consent items. >> Motion by Andrew. Do we have a second? Second by [Music] discussion to add on consent items. Hearing no discussion. All those in favor of approving the consent item
036signify by saying I. >> I. Those opposed nay. Consent items carry. Item nine business items. We have uh resolution accepting donations. Somebody want to make a motion on a second? >> I'll make a motion resolution. >> Motion by Stacy, second by Greg. Any discussion before I go over the resolution? Okay. Resolution accepting donations. Whereas every such acceptance shall be by resolution of the governing body adopted by a twothirds majority of its members. Expressing such terms in full. Therefore, be it resolved that the school board of Pelican Rapids public schools ISD 548 gratefully accepts the following donations as identified below. We have Laura Clinic, $80 student accounts, Laura Clinic, $80, Viking Boutique, Cookies for a Cause, $549, Be the Light scholarship fund. Harper and Beckett Peterson's lemonade stand, $2,316 for be the light scholarship fund. We
037have $40 from anonymous for the high school scholarship fund in memory of KO and Margaret Lee. Anonymous, $20 for the scholarship fund in memory of KKO and friends and colleagues of KKO, $426. And yeah, $426 that'll be for the KKO scholarship fund in memory of KKO. So $2,316 for nominating. It's a very impressive result. Okay, this is a resolution. Andrew, how do you resolve? Brenda, >> Yes. Molly, >> yes. >> Stacy, >> yes. >> Greg, >> yes. Resolution carries. Item B, approve the Viking Elementary student handbook for 2025, 2026. We have a motion. >> I'll make the motion to approve the Viking Elementary student handbook for 2025 and 2026. >> Motion by Andrew. Do we have a second? >> Second by Stacy. Any discussion on the handbook? Okay. Hearing no discussion. All in favor of
038approving the elementary student handbook signify by saying I. >> I. Those opposed say carries. >> C. Approve the PRS student handbook for 2025 2026. Do we have a motion? >> Motion by Brenda. We have a second. >> Second by Andrew. Any discussion on the high school handbook? Hearing no discussion. All those in favor of approving the motion signify by saying I. >> I. >> Those opposed? Nay. >> Motion carries. Item D, approve the employee handbook for 2025 2026. And I will make that motion. We have a second. >> I'll second. Second by Molly. Any discussion approving the employee handbook 202526? Hearing no discussion. All those in favor of approving the handbook signify by saying I. >> I. Those opposed same. Motion carries. Now approve the vendor for milk products for the 2025 2026 school year.
039>> Somebody like to make a motion. I'll make a motion for um Cisco doing the math of coolers and what we're still >> $9,000 less than the other. >> Second. So, we have a motion saying uh go with Cisco or how do you want to label your motion? >> Uh yes. Motion to Cisco as the milk vendor. >> Second that. Okay. Okay. A motion by Stacy, second by second by Greg to uh go with Cisco or milk vendor. Any discussion? Any discussion? Hearing no discussion. All in favor of approving Cisco as our milk vendor signify by saying I. >> I. Those opposed? Nay. Cisco carries. So, we have upcoming meetings. That's all the business items. Upcoming meetings next Well, we have a staff picnic next Monday. September 17th, regular meeting at 6:00 p.m. So, we've
040got evenings and October 20th, regular meeting at 6:00 p.m. So, look for something here. discuss for some language. So, we are going to be going into a close session for labor negotiation strategy and we'll cite Minnesota statute Minnesota. Yeah. Minnesota statute 13B David 3. And uh do we need a motion to go into close session? >> Yeah. >> Okay. I'll entertain a motion to go into close session and to go into close session. >> Okay. >> Are you wanting to adjourn as well? >> Do you want to add that we'll adjourn at the conclusion? I >> wasn't done with my motion. >> Be patient. Okay. And then um subsequent to the close session, this motion includes the board unanimously unanimously consent to adjourning this board meeting, this regular board meeting at the conclusion of set
041close session. That work? >> Okay. Motion. Do we have a second? I will second. >> Second by Andrew. Any discussion? Hearing no discussion. All those in favor of approving Craig's motion to go into close session signify by saying I. I. Those opposed, nay. Okay. We'll move into close session.