001Everybody, first item up is to approve the meeting agenda. >> Oh, I'm sorry. Some additions, resolutions. >> We're good. We're good. Greg, any discussion on the agenda? Discussions. All those in favor of approving the agenda signify by saying I >> those opposition carries opportunity for visitors to address the board. Move on. So I next item up will be to approve the student school board representatives public. session. Thank you so much. appreciate I don't know five but okay motion second any more discussion no discussion all those in favor approving students school representatives by saying I name it the carries acknowledgements we have Christian bus company we have thank Paul rested and Mark uh summer programming staff we have summer rec coordinator and coaches summer school teachers and pair professionals summer special education transportation and I want
002to thank for leadership and support and I want to thank Mr. interested Mr. Groot for all their work, their time and working with the school district. They've done a great job of providing bus service and also safety for all students. Um so, thank you to them. Summer programming staff, thank you to all the staff this past summer, summer wreck, um summer school, and with our special ed transportation. Appreciate all their time and their effort during the summer time. And again, thank you to all of you for your time and support of our staff and administration. Thank you. >> Thanks. And next item up will be administrative reports. Mr. Martinez have a report for us. chair. All right. Still trying to wake up. Here we go. Uh we'll have the uh fiscal report for the month
003end of June. It is also the completion of our fiscal year. Um I'll go over some numbers and then what's to come forward. So in front of you we have our year to date and then we have a fiscal year 25 approved budget. Uh we finished the year at 94.31% of collected revenue funds. Okay. Um if you guys remember remember me saying that the last couple of months that the state doesn't pay us 100% um they always retain about 10%. that is where that uh um that 5.7% uh so um in the books we have a month 13 month 13 nobody sees it only the auditors and myself see it and that's where we do all the adjustments based on all the legislation that has come through and that's also where we book receivables so
004this number is still yet to vary um yet this number will grow because the revenue that we haven't collected is the receivables that the state owes us. Okay. So this number will vary between what you see here and then what you see uh when we present the audit in December. Okay. Uh in terms of uh in terms of expenditures uh we were right on mark. Okay. So from the approved budget to the actual expenditures we were at 100%. So that's a pretty darn good margin. we were up 73. Okay. Uh some of these expenditures will move uh uh from one category to the other and that is just going to be to maximize on our uh categorical funding. So as you guys know the state gives us unreserved funds which we can use without restrictions
005and then we get categorical funding that is used for those particular purposes. So between now and when we get audited in September, my job is to go through all $16 million of expenditures and allocate them to the correct tiers that they're eligible for to maximize um our categorical funding and make sure our unassigned comparison from last year. We were short in comparison from last year in terms of our uh revenue collection. Uh but in terms of our expenditures, we actually did better than last year. So that's really good. Okay. Uh questions regarding year-to- date budget. Okay. So like I said, between now and September, um our job is to clean our books and turn the cleanest books we possibly to the auditors and try to maximize our categorical funding so you can have a better
006turnaround. Okay, we'll go to page two. Uh page two is our cash flow statement. Simply showing you where we started with cash on hand and where we ended. Um we started our investment account with 6.8 million. We received $780,000 in revenue. Uh from that we withdrew 797,000 to cover all of our liabilities. We ended with 6.7 million in our uh investment account. We started our cash account uh uh in our bank account with 368,000 of which we received 939,000 in deposits. Part of the 939 is that 793 that we pulled from our investment account. We had total accounts payable. Um this is all the bills and all the liabilities that we paid. Uh 714,000. We had total payroll of 569. Um, and then we had a quick adjustment and receivable journal entries that I did
007of 1,159 for total $23,000 cash on half in our bank account. Total cash on hand is 6.8 million. So, pretty good. Very comparable to where we ended last year. So, good to good to be here. Okay. Um, 6.8 million sounds like a lot, but we're right on target in terms of what it means for a fund balance. Um, you guys saw on the Friday report where we are in terms with our title dollars and right now we still have no word in terms of when they will be distributed from the federal government to the states and the states to the schools. So between now and when we actually receive the title funds, this is what is going to cover that deficit. So I come that federal agencies work with state agencies that we receive those
008title funds. Okay. Uh we'll continue on to page two. Uh here's those adjustment journal entries that we did. Um essentially just allocating uh some revenue that we collected into the right here. Um goes into a state basketball uh camp. They had a uh basketball camp here in the summer that the revenue came in into uh community education, but we actually their student activity per the coaches request. Uh then just a quick adjustment uh in our flex account. Uh this is something that I did to make sure our folks balance match our wallet. Then the last pages as always it is all of the um all of the checks that go through our um our folk system. So if you guys have any question on those payables um please feel free to ask check multitask here
009so we can talk about the other pieces. But as I do this does anybody have any questions on the treasures reports? Okay, we will move on forward. Um, two other pieces that are in your uh uh um board agenda today to approve. One of them are designations. Uh designations uh is something that we do every single year. Uh it's some of the additional some of the additional pieces that we have in our operating budget and just our every day. Um, no changes in terms of our uh who our official newspaper is. We'll continue to have uh the forex press continue to be our uh newspaper of choice. Um the second piece in terms of recommendation, no changes here. This is just the fiscal agencies that we do business with. So, um, Computershare is a branch
010from Wells Fargo who holds all of our debt. Um, they were bought out by Computershare two years ago. So, again, Computershare is a big financial agency where uh, all of our debt is held. Minnesota National Bank is where we have our uh, uh, the district's uh, checking accounts. And then the Minnesota school liquid asset fund. This is where we hold our investment. Um this is where majority of the public entities um hold their financial investments. Um and again people that are designated uh to make monetary movements for the school district myself, Mr. Ford and Emmy. Sorry. was the high school there. Smokes. All right. Um all other pieces again talks about just regular school board meetings. Uh um I don't see any changes here. So we'll just uh keep on moving down. Uh recommendation. Um
011big one here. Uh Mr. Corp and Mr. Carter are the ones who um are authorized to seek legal counsel on behalf of the school district. Okay. And our uh school district's attorney is with uh driver education fees uh will continue to be at 300. Uh non nond district students 350. Um, last summer we had a significant increase from students from Barnesdale coming over because they lost their special education teachers students. Haven't heard anything this year, but it's good that we offer the service to the community. So, that should be cool. Um, fees in terms of uh uh sports fees. Uh, so this is this will be for Mr. Kosen to memorize. Uh, I don't see any changes. So, that's pretty good. Make sure we make it very affordable for our students to participate. We'll keep
012on moving down. All right. And, uh, admission prices. This is what we charge people to come in to our student activity events. Uh, we have a student activity ticket, $35. Um, it'll continue to be that. You can see the rest of the prices here. Um, so that's that's there. Uh, we'll continue to hand out student activity tickets as an incentive for families to continue to provide lunch applications. Um, so again, you guys continue to help spread the word of families to complete that lunch application. That would be awesome. Activity pass. Um, senior citizen pass 60 and over. Again, any senior citizen can just come into our office, request an activity ticket, and we'll be happy to provide. Uh reimbursement rate uh for mileage is set by the IRS, so there's nothing we can do there.
013Um I can't remember exactly what it is at the moment, but um that's what we have. Um lot uh if staff member administration teachers um they go to uh any staff development outside the school district when four members travel. Uh here's what we pay for meals. $15 for breakfast, lunch, and 25 for supper. So no changes here. Uh we'll move on down to the to the uh uh um school board's assignments. I know we talked about it in detail last year, but I don't see any changes here. I'm just going to look around and see. Mr. Carter, are you okay with this recommendation? Sounds good. Um we're welcome to revert it back. I'll leave that up for you guys for discussions when we get here. Uh, one change that we are going to propose here,
014uh, we did quite a bit of research in the spring, um, and it was also brought up in negotiations regarding um, our over pay. So the current market uh to pay teachers in the area or at least comparable districts in the area is pay for certified teachers. So we thought it was okay for us to get into market. Um Sabs are getting harder and harder to find. So we're trying to incentivize more subs in here. Uh so we're going to go from 140 to 160. Um so thank you to really a lot of alumni staff. Uh that's what our primary subs are is teachers who retire and love teaching and keep coming back. So thank you to them to go up $20. Uh non-certified subs we're going to go from $15 to $17. uh meal
015prices. Um nothing changes here in meal prices. Um since we started having the free meals program um that was set by the state that will continue to be. So regardless of any lunch application for any student enrolled in our district, they receive one hot breakfast, one hot lunch. Seconds we charge, but they get one free meal. We're going to keep the adult prices the same that we're still within the marker from the state's recommended. So, we'll continue to provide that. Uh great benefit for uh our staff to have. Uh we now offer salad bars in both buildings, which has been a big success in both buildings. So, pretty happy about that. Um questions regarding any of the designations that I went over? Yes. If you were to wave the recommendations with regard to the fees
016on I don't even want to limit just to athletic events. >> Mhm. >> But school theater productions any any type of outside like that. If we were to wave all those without material from a financial perspective to where we would be jeopardizing anything >> it's less it's less revenue >> there's no question about that but is it material enough to really jeopardize anything from your business >> yeah I was actually looking at that yes and you were going to ask that question >> I asked you I'm curious also. >> Yeah. So, we this year we collected about 65 just a little under $65,000 in revenue from all our activities. So, it does provide quite a bit to offset the cost from coaches um equipping things like that. So, it's a it's a really good thought
017to have, but we would have quite a bit of a revenue. Um that's a determination that you guys of the board can make. Um but in terms of fiscally now the total cost of all of our activities paying coaches uh all the liabilities that come with it. So like TRA and things like that including their uh supplies budget and everything is just short of half a million dollars. Um so granted about 65 looks pretty small compared to the total expenses of our activities. There's been an increase of uh costs for breaths umpires judges u each year seems like it goes up it's getting a little bit more challenging to give workers and Mr. Bergman talked to me last year is that if we would increase our worker pay and think that would help out a
018lot. I think that's feedback from some of the workers that said they don't want to work. Um they're taking time or working back. Now we understand that we appreciate everyone that comes and works. We feel that you know they're giving back. However, sometimes we have people that say no I want paid for my time. So, I think all that money that we gain revenue within uh ticket prices, admission, uh fees, things like that helps cover that. Um, which we need to continue to look at increase. We're negotiating right now and we're looking at increasing pay of our adviserss and coaches plus adding some advisor positions because there's some volunteers right now that would like to be paid for their u positions that they're doing outside of the school. So that's what we're looking at right
019now. With that said, to me, that's like a $430,000 shortfall cost associated with it. We're bringing in 65,000. We recommend adjustments up. Um, we had a long discussion. We're doing designations. Um, I'm in I'm in in the same mentality though as you guys are where we want to make it extremely affordable for families and students and community members to attend. Um, I see this just as a small token to help offset some of the cost and I don't necessarily want to increase the fees just to make sure that a lot of our um a lot of our families can afford whether it is a sport activity fee or it's an admission ticket. So, um, you know, I I travel quite a bit with the soccer team different things and I've seen some of those technitions
020between 12 to $15. Whoa. Who can you know you have a family of five genesis? That's pretty expensive. It's a $100 night. So, um I think you want to be very sensible to to our prices and I think you want to keep them as low as possible, but yet try to recollect a little something that can help us some cost. That's kind of where I landed in when when we had this conversation over here. >> Finally, all all athletic events, all events don't have a correspondent fee. Would you recommend all sports have a for a fan to attend, for a family member to attend? Would you recommend we start implementing a fee for all events versus just the best of my knowledge, volleyball, basketball, >> and football. >> Correct. >> I believe those are the
021only three that we have athletic event fees. Would you recommend we expand that to baseball, track and field, softball, soccer in an effort to generate additional revenue without raising what we've historically had in place for the fees for the other events? Yes, we we have had this conversation in detail. My recommendation would be yes. Um um again being very conscious of charge of other activities and making sure that um the population that the sport serves uh meets those needs and that we have the logistics for it. Uh what I mean by that is when we talk about implementing a fee for soccer, we're right on the road and uh um I had a city employee approach me during sections because we put a table and then we had two of our staff members charging an
022admission entry fee. A city worker came by and said, "You can't be blocking the street." This one here, let me see. All right. So, um, if if we can find a way where we can house a safe place for our staff to be collective, I think it would make sense. It really comes down to looking at the event and can will the admissions fee cover the workers and that's what we're spending right now. So, for example, we're discussing soccer because we think we have a good enough crowd plus the games are starting later. So, we're looking at charging missions. Baseball and softball, they're starting at 4:00. So, we're looking at the crowd and a lot of our parents are going, a lot of our parents that are going to those games. And if they have
023activity tickets, we're looking at it cover. If they can't, then we have that. Now we're looking this year to break everything down for you guys. I think that would help the picture. So I'll have everything per activity, what generates, what we spend on it. And I know we talked about this last year too, but that if it were ever a barrier for students to attend grace. >> Yeah, absolutely. Especially during those those long week amongst you know and I think this message out to even the day workers that come in charge here. Perfect questions. Great conversation. So, I'll have a report in the next meeting. Wonderful. Uh, then we'll go on to um the next report which is our insurance renewal. Um, I'll highlight a couple pieces. Um, and with our insurance brokers, we go
024up over this is all of our liability insurance that covers everything from our buildings to our grounds uh, and everything. So, I kind of have a threeear mark for you guys to kind of see uh, insurance. Uh, we can see that we had a 19% increase. Here's all the different liability pieces and uh who the carrier is. Uh we work with uh Valor out of Fargo. They're one of the biggest insurance um insurance companies. Um they hold a lot about the school. So they're very good resource for us to have them have the liability question. Uh you can see the different changes. Um you can see how it fluctuates but ultimately for liability uh it went up 20,000 cyber security this cyber does have things like that. Uh there was no change here. Um so
025that's pretty good. Uh, it's a big one that has me really worried. Um, questions. Thank you, Mr. Hey, got a few items here. Uh, summer programming update. Uh, we offered quite a few programs this past summer that related to academics, the arts, and athletics. Um, we finished up with summer wreck. Uh, everything went well there. Um, good experience for kids, our staff, and appreciate Mr. Run, our coordinator, with all his time and effort with the staff and helping out making it uh, a good experience for all um, arts. We have a play this week. Mr. Hog, when's the performance again? >> Next Friday, right? Next. Yeah. Next Friday and Saturday. >> Next Friday and Saturday. Do you have times? >> 7 o'clock. All right. So they've been practicing for what? Three weeks. It's going to
026be three weeks of practice. >> Three weeks of practice. So, and that um is directed by Mrs. Miss W. >> Yeah. Good. Um athletics, we had summer wreck with athletics, but we also had a lot of our uh current coaches and advisors that offered and volunteered their time this summer of offering um practices um skills workouts, bring them to events. So, we appreciate all their effort that they did this summer. Community items, we had a lot of staff and students involved in different community um activities this summer, parades. Um we participated in the Fourth of July parade with our our Viking chip and the Pelican Fest. Uh Rotary, we had kids and staff help serve turkey barbecue. Um during Pelican Fest, we got the flying breakfast that staff and students will be serving on August
0272nd. Um, and then we have the Rotary Golf Scramble. So, if you're interested in golfing or getting a team together, Rotary is having a golf scramble. Just so you know that Rotary provides scholarships for our students. So, it' be nice to uh support Rotary. Also, Dr. Richardson, OM Golf attorney, will be August 2nd. Um, that's at 3 p.m. at Birwood Golf Course. Uh, Rotary Golf Scramble is at 2 p.m. at Birwood Golf Course, and they can contact Mr. Sa for the Rotary. Um, if anyone's interested in the Dr. Richardson. I believe that there's a flyer out there and I can get you information through the contact there. So, um, preschool and Head Start midday transportation reminder. Just so you know, we'll be continued to provide transportation drop off at daycare centers within 2 mile radius
028in Sydney Cal Rapids and also we go to the daycare center in Airheart. Um, with preschool, we'll be having a meeting here. Remember, we went from two and a half staff members to two. My concern is students enrollment and I want to make sure that we're trying to get because one of our district goals is to get them kindergarten ready. So, we're going to have a meeting here in the next couple weeks with our preschool staff to talk about where we're at with sign up and if we have any kids on on a waiting list. If we have kids on a waiting list, the question is going to be is how do we get them in because we want them to get in for education. So, we're going to be having that meeting with staff
029and Mr. Martin. So, we'll keep you posted there. Um, along with that, kindergarten registration. Right now, we're at 64 students, which is great news. Um, we budgeted right around that 65 mark. So, we're hoping that a few more triple in. It' be nice to get close to 70 kids. So, um, profession development July and August. some going to be attending the Mesa MDE summer conference beginning of August. Also, our administrative team in the beginning of August is going to get together. We're going to have some professional development. We have uh Christy Hastings from Creington Law coming in talk about school law. We're going to have some leadership training. Um we're looking with teamworks right now to come in and do some training with our leadership team and also I'm looking at some mental health training.
030We are have been really focused on mental health for our students and helping them and I want some training with um staff of how do we take care of ourselves and um so anyway so we're looking at researching that piece for the mental health special education co-op update. Um things have been going very well our special ed co-op with now we have a new director reminder um Ellie Brockman and she started here in July. So, um, very excited to have her. Um, we approved the hiring of a part-time school psychologist. At our last meeting, we had a resignation of a DVD teacher. So, now we have an EVD teacher opening in our co-op. So, hopefully we can fill that position. Uh, district goals and priorities. Um, looking at our district goals and priorities, Not a
031whole lot of changes from last year. Our administration talked um Matt the spring discussed them looking at um our goals and our priorities and administration uh recommendation is to continue with our priorities of community engagement, educate the whole child, increase student enrollment and some of transparent financial practices. Looking at our goals, 75% of our students are kindergarten ready based on teacher assessment. Um, MCA reading and math proficiency rates for free and reduced students will increase by 3%. 100% of our students graduate from uh Pelon High School attendary education, military or workforce. When we have them listed in the press, we want them to have what they're going to do, not undecided. So, I want Mr. Mark would be very happy when he would suppress a former principal. So he wanted to make sure all our
032kids which is good. He let me make sure that was clear. Pog high school graduation rate will exceed the statewide graduation. So that's our uh administration recommendation with our priorities and goals. Fall staff workshop. Um we're pretty much all set with fall staff workshop. We have a couple presentations that we're waiting to hear about. Um, but other than that, we're pretty set up. Just a reminder for fall staff workshop on that Monday, Monday, August 25th, that's district workshop. That's for all employees and all our support staff will be here for all day training. Schoolboard um agenda items. A few items here on under consent items. Um, I'd like to acknowledge the retirement of Mrs. Coleman as an elementary school teacher and want to thank her for her years of service. Acknowledge the resignation of Miss
033Mr. Soulie Lumi as a special ed parah at Viking Elementary School and thank him for last year um for all his work and time. U Mr. Lindberg is going from junior high um to assistant varsity. So, it's simple resignation of a junior high, but he's moving into assistant football position. Same with the resignation of Mrs. Tweeton. She's resigned from junior high girls. She's going to be hired as the assistant girls basketball coach. Recommendation. Approve the hiring of Nessa Berg specializ at Viking Elementary School. Approve the hire of Mr. Rick as junior high football coach. He'll be replacing Mr. Lindberg if approved. and then approved the hire of Mr. Evansson as assistant wrestling coach. Um he was co-head coach and um applied for assistant coach like to be assistant coach wrestling and help Mr. It also
034improved the hire of call as head speech coach. This year she was membership renewal for MSBA. That's a yearly renewal and same with MA and then the membership agreement will flip. Um couple other items here. Just reminder, staff picnic Monday, August 25th. Mrs. Edison will be emailing out our plan staff picnic last year. Then I had Mach help us arrange the food items. Do we want to go with that again or do we want to go to a way we used to do it where each person provided you know we'll communicate with you if there's anything that we need we'll let you okay again that's Monday August 25th at 6 p.m. that will be at the park. Um, I have two other items. I want to acknowledge the loss of Kathleen Ken Olsson who uh
035passed away, former teacher, but also a substitute and uh she worked right to the bell and uh I remember last fall when she learned that I was uh subbing in for Mrs. son of um sub calling. She gave me a long text to say I'm willing to help out with this with sub to help you out and I'm willing to do elementary. She did not want to do elementary and I needed some subs in elementary. So um just a great person, great teacher, made a huge impact on a lot of uh kids and her peers and staff and we'll miss her. um our sympathy to her family and friends. And last, I'd like to introduce uh introduce Stevie Kosen who is here with us this morning who is our dean of students and activities director.
036Mr. Cozen, do you have anything for the board? >> Um just nice to meet you guys and really excited to be here and grateful for the opportunity August. his report we talked his report will come at the end of each fall, winter and spring season. So, okay, any questions? Uh, I do um um on on our district goals, our priorities. I I really appreciate our district priorities and um after attending some sessions um at the MSA conference and things, I'm wondering if we could maybe spend some time making specific goals for each of those priorities. I know our our district goals here are important. Um but I I think it may help give us some guidance too. And you know, even having your measurement or check in or something if you had specific. >> Yeah.
037Yeah. Know we we were like smarty goals, right? So specific measurable. Yeah. Yep. >> We're contacting MSBA. >> Okay. >> And I also just an acknowledgement too. There's been threads and text messages going around. >> Any more questions? Okay, we'll move on. consent items. There's a couple things on here that I probably will have to obtain from consent items. We have approved board meeting minutes from June 18th, 2025 regular school board meeting and June 23rd, 2025 special school board meeting. B financial claims bills. C treasures report. Item B, personnel acknowledge retirement of Chrisman Elementary School. How many years? >> I want to say it's 367. knowledge and resignation of Luke Sley as special education pair professional elementary knowledge of resignation of John Aaron Bloomberg as junior high football coach at high school. Acknowledge the resignation
038of Nicole as junior high basketball coach at high school. Now approve the hire of Missa Berg as special education pair professional at the elementary. Approve the hire of John Eric Lindberg as assistant football coach at the high school. Approve the hire of Andy R as junior high football coach in the high school. Prove the hire of Nicole as assistant basketball coach at high school. Approve the hire of Dylan as assistant wrestling coach at high school. And approve the hire of Britney Hall as head speech coach at high school. Item E, approve the membership renewal with Minnesota Schoolboard Association, MSBA for 2025 26. Approve the membership renewal for the Minnesota Rural Education Association 256 and approve the Lakes Country Service Cooperative Membership Agreement for this year. We have a motion discussion. I'm going to be abstaining.
039So all those in favor of approving the consent items signify by saying I >> I oppose nay. Move on to business items. Item A, approve the resolution accepting donations. We have a motion and a second to approve the resolution. Great. Second discussion. Okay. We have a resolution accepting donations. I'm going to read it. Same title said whereas every such acceptance shall be by resolution of the governing body adopted by majority of its members expression terms in full therefore be resolved to board schools 528 gratefully accept the following donation as identified. clinic $80 for student accounts and clinic $80 for this is a resolution. So how yes carries approve the 202526 designations. Motion by Stacy. We have a second. >> Any discussion? Any more discussion on the designations? Any discussion? Hearing no discussion. All those in
040favor of approving the motions by saying I I opposed nay. Car see approve the 2025 26 district. Any discussion discussion hearing? No discussion. All those in favor motion signify by saying I motion carries. Item D, approve the 2025 26 insurance insurance. Any discussion on the motion? Hear no discussion. All those in favor of approving motion signify by saying I. >> I. Those oppos carries. Okay. So we have some upcoming meetings. August 7th, 2025 policy committee meeting 5 p.m. August 20th meeting 7 a.m. last year and then 2025, excuse me, August 25 at Peterson Park. August 17th regular board meeting. So we need to go into the close or should I read them first? So I'll entertain a motion to go full discussion superintendent evaluation 135. So we can follow to adjourn immediately following without secondrew.
041Any discussion? Hearing no discussion. All in favor of moving into a close session. Say I name session here.