001He was going to Yeah. Unless we scared him away with weatherian United States of America nation with liberty and justice for all. Number three, approval of the agenda. >> Second motion and a second. All those in favor signify by saying I. >> I post same sign. Motion passes. >> Number four, public forum. >> No. >> Presentation. >> No. >> Number six, consent agenda. Um 6.1 approve minutes of the regular school meeting meeting of June 23rd 2025. >> So moved >> second motion and a second. All those in favor signify by saying I. >> I say sign. >> Motion passes. >> 6.2 personal report. >> That should have all gone together. >> Oh that's that's fine. We can do two if you want. >> We got it. >> No, cuz I got a question. Well, you
002know, you have to do it. Do it separate. >> Yeah, separate. >> I just curious as to what the math coach is. That's on the personnel report. Like what does she I I'm not opposed to her doing it, but I was just questioning as to what it does. Do we have like math team? But I think it's like it's competitive for a few years. I don't think that's anything new. >> Yeah, I don't think Yeah, this is the first time that I've gone through this. So, I'm just I was asking that part of the master agreement and recognized position in the master agreement. >> Okay. And then the extended duty on some of those positions. What was the reasoning for that? Just curious. Not again not opposed to it. Just asking what the reasoning was.
003>> So I believe all of those are extra duties that are part of their contracts. Like Lori Dernick has extra duty as part of her. Those are all days that extend their regular contract. >> You mean the teachers? So because because every teacher has x number of days and then the counselors have extra duty days and Rick has because the ad duties that he has Lori Gunnik as part of the library work that she's done that was I think that was when she was hired >> time we have like four days >> four days before 4 days after >> four days in June that they stayed >> to tidy things up >> and I always have and I I don't think I'm not speaking but I think at one It was just part of a
004regular contract and now it's not. It may not have been sitting before. I think it was on the regular contract. >> Great. >> Instead of putting everything on their teacher contract now it's just the teacher salary is on there and anything extra which probably like Jackie said was on there before is now all listed out separate. which should be because then if there's a budget adjustment that needs to be made or if there's um >> heaven forbid a change that needs to happen in a coaching position or something, it keeps those things separate, which they should be by state law instead of lumping them together. >> I I would assume that would also give us the ability to adjust the names if we need to, if we need to. >> Correct. >> That's why I
005said the budget adjustments. We need to make some changes there. We have a flexible attitude to do that. Correct. >> You can continue. >> I think so. Those are the two questions that I had. >> Yeah. We just >> I just I just needed to know because I'm like, "All right, if we're paying somebody for math coach, what what is it that they're doing?" >> You know, I think it's competitive math team. I can get some more information out there. >> Yeah, please. Thank you. Okay. >> All the additions on the end that I added up till 3:30. Everybody else wants to redo those. Okay. >> Okay. Let's do another motion for this one after the discussion. Can I get a motion for 6.2? >> Second. A motion, a second. All those in favor signify
006by saying I. >> I. Same sign. Motion passes. Seven. Financial 7.1. review budget here today. >> I really didn't do any budget transfers, but we look like we're in pretty we still have we saw some 25 bills that we that still need to be paid that we haven't received yet, but it's only July 28th. So, a lot of times we still have bills coming in. Sometimes I have bills coming in October. It's almost too late. Sorry. Missed the deadline. Okay. 7.2 approved treasures report for June 30th, 2025. Any questions on the treasures report, Jackie? You got any? >> No. Cash balances at $10,92,000. Good. We still have good rates on our CDs. I don't have a lot to say about it. Get a motion to approve. So moved. Second. >> Have a motion and a
007second. All those in favor signify by saying I. >> I. >> Oppose the same sign. Motion passes. 73. Approve 2023A bonds treasures report for June 30th, 2025. >> We currently have a cash balance of 1 $1,487,882. >> We made that one large payment now. >> Yeah. So that's after that one that's in the Okay. Right. Y >> there's no questions. Can I get a motion to approve? >> So moved. >> Second. I have a motion and a second. All those in favor signify by saying I. I. >> I. Same sign. Motion passes. 7.4. Approve regular bills. >> I just had one question on page 13. You just ask >> blackbox network services for 21,000. >> What's the code? >> Um jeez. >> Yeah. The code is 9187. >> I'm assuming that's something >> 850 there.
008>> Yeah. tech devices. >> Well, she's looking at the number that starts with an E, but she's out of here. >> Tech devices. I didn't I don't know for sure what it is. >> I was just wondering what it was. >> Black network services. Something of >> Where's Josh when you need him? Not to come tonight. You don't want any questions about your >> Just get it from Jackie. >> Yeah. I just have a couple questions on the SHI International. I'm assuming that's just the company that we used for >> the teacher thing. >> No, 25,000. >> Oh, what page is it on? >> Oh, good question. I didn't write any >> I sign it, too. Is it >> It's SHI International. >> Oh, it's on page 15. What? Yep. Second second one. >> I
009assume that that's what it was for, but I just wanted to double check. I know that we had some. Yeah. Technology for high school that's not 66. Okay. Okay, then I don't know for sure. >> No, then I had another question as to why why do we cut the rec center check for the after school program? >> Cuz we receive the money. >> Oh, you guys do. They don't see Okay. from this guy. >> Okay. Okay. >> I had asked that too. Yeah. Cuz I was like, >> "Right, do that." >> Yeah. I I don't know. I just I didn't I know. Like that seems crazy, doesn't it? Yeah. But yeah. Yeah. Anyway. Okay. That's good. That's good. >> I actually called them and told them I could tell us what was for what we
010received. >> Sure. Got it. Okay. No, that was all my questions. And I could have asked these last week when I had them written down, but >> sorry. >> Any other questions on the regular bills? >> Can I get a motion to approve? >> So moved. >> Second. >> Motion and a second. All those in favor signify by saying I. >> I. Same sign. Motion passes. >> 7.5 approve high school activity bills. >> Long list. Mhm. I move we approve the high school. >> Second. Have a motion and a second. All those in favor signify by saying I. >> I. The same sign. Motion passes. 8 8.1 board reports and updates. We had a budget finance meeting two weeks ago. So, and I think some of that's later in the thing that's with the bonds
011and that kind of thing. So, we'll we'll go over that later. I don't think there's anything else with that, was there? >> That was really So, yeah, we'll go through that present tonight. >> So, yes, that'll be talked about later. >> Other than that, I didn't go anything that you policy meeting. It's like not many hours nighttime rating. Did you notice it was >> Yeah, >> it was a lot of good discussion. >> It was good. >> As you see, there's lots of poly. >> Yeah. So, we decided to do a standalone cell phone policy cuz we thought that that was important rather than just lump it in with I don't even know it was like 5 524 >> 524. I looks better. It looks better. It's more clear. Mhm. >> Yeah. Mhm. >> And
012you also chose to do that in one region. >> Yes. >> That'll be easier to communicate to that way. >> Yeah. >> Specific new policy staff and students. >> Yeah. >> There's a new policy this year where if you move a student up from middle school to high school for activities, they may not move back down at all. That's a big change. >> Yeah. >> Change association. >> Yep. just have the parents read the whole policy and sign up and form on that. >> That's three minutes. That's who it's just us. >> Gotcha. With you. >> So if they're called up in basketball, >> they stay there the whole season. They can't go like back down and play for an eighth grade tournament somewhere or a game on a Saturday or >> or if it's
013not working well. >> Yeah. It's kind of like relationship wise. >> That's hard. They stay back down. >> Yeah. So it's great decision on the parents because and that we talked about in the policy committee want the parents to be see the whole policy and then sign off understand yeah they have to sign a paper you know so you have to sign up >> so I'm thinking even if like a kind of a big blowout type scenario or you can't bring in some of those younger guys that don't get playing time, >> right? >> Yeah, I would agree because you're >> That was the thing. >> I was thinking about that afterwards. >> You can't go back. >> So like if there's Yeah, that'd be varsity all varsity B& right like that middle school. >>
014It's middle school to high school. Oh, it's that from middle school to high school. >> Middle school high school. >> Yeah. So, like if you're in middle school, eighth grade, and you get moved up to play on the ninth grade girls basketball team, you cannot go back down in that season. Oh, it's only that season. Okay. >> Right. Because then like Well, yeah. Say it's a seventh grader and they move up for this like this year and then next year they don't like it's it's a whole new season every year. So, Okay. So, that at least that's Yeah. Okay. One thing for the negotiations committee, uh, if you would like to start teaching negotiations, um, we talked about Wednesdays in August. Um, do August 6. So, I know you decide class on Wednesdays, but that's
015probably when school starts or >> Just when school starts. So, maybe you guys can get a couple 13, 20, and 27 is what? >> It's good. I We're open except the six for me as well. >> Okay. Do you know or not? >> 13th. >> 13. >> Not the 27th. 13 or 20 or both. I don't know how many times you're going to have to meet, but I mean Yeah, I know. >> 20th won't work. Either 27th will work. 13th or 27th. >> 13th. How much you >> I think I'm good on those. >> 27. >> The six is not a go. Double check. >> That's not good. >> So, August 13th. 13 and 27. >> Okay. Which is good cuz it gives us a couple weeks in between if we have to refine some
016package or something. So, good. And then negotiations. I wasn't at the last one, but we've been in the process. >> Yeah, we said was off contract there as you can see in the thing before we save the district some money. And yeah, >> it's an addendum to the existing contract. That's why it's titled. So pretty much everything stays in the existing contract with the addendum as it's written with the intent then that we would go forward and we have to do the advertising process like we did this last night but then go through with the intent to clean up some language in the contract cuz I think both parties agreed that when we sat together there was some confusing language some old language that wasn't necessary in there clean it up and like there's reference
017to 174 days or 173 for example So, just cleaning up some things like that. Anything else? We've got a few committee meetings this month. >> That's one thing 9 9.1 Superintendent Board report. Um, just a few things to highlight the roofing project. you can see the attachments of the updates of what's going on. Uh I know when you walk up the eyesore, the sidewalk has been damaged. They said they're going to cover that. Uh we did have an issue where because of some of the conduit that was originally installed in this building um 20 plus years ago, the proximity to the decking on the ceiling as they were screwing in some of the um insulation, they hit a couple of the conduits and it it created some issues with our with our AC units and
018dehumidification system in the district. So we we got that taken care of. They're going to cover all those costs. were sending the bills directly to them to take care of. Um Carrie Hacker, who some of you have met before, I think she presented to the full board, in fact, if I remember right, she was out um and their team did a walk through and they're very pleased with the progress that's been made. They said these they're doing a great job. Um I know there've been some questions about the facade and how when you walk up, you see it kind of over the the lip of the building and it's nailed in. Um, that's how it was supposed to look right now. Then we'll come back over with the white sheet metal to finish it off.
019So, um, again, things are things are moving along really well. There's two reports, uh, attached for you to review. One is from the 25th, so just recently last week, and so you can take a look at that. Um, remember that it's registration time, we were happy to host the battalion group. Uh I don't know if you had a chance to hear them at all, but that was uh a lot of fun and it was it was pretty incredible to see them roll in with their buses and camp out in our gym. Um I I just can't say enough of our custodians and how they accommodated and made that work. And Dr. Pyer with his accommodations as well. I received some feedback directly from the director of this whole battalion thing saying that they appreciate what
020great host pipe stole was. they would be happy to come back again and if it's a scheduled visit a planned visit. This wasn't planned then what they do is a full presentation for the community when when they're here. So, um I just responded saying I hope we can make that happen in the future because again it's just a a great way to celebrate music in our community. Um portrait of a graduate. I thought I'd have a hand out a final handout for you. I don't. But I can share that um those those headlines are continuing forward. One of the things that we have started um just in some real drafting I think we get part of the subcommittee of the board involved with this uh next is trying to align portrait of graduate with what
021used to be the world's best workforce which is now the civic readiness and comprehensive achievement requirements of the of the MDE. um to line those things up so we don't have multiple documents floating around so it's all focused and tying everything together. So I've started working on that a little bit with um with the folks from knowledge works and again I think we'll have a a draft to present to the subcommittee with board and get some staff members involved with that process. We'll keep moving that ahead. Um county fair obviously coming right up. So we have a number of kids that are going to be exhibiting the FFA. So that'll be exciting. We do have a couple of international candidates that are in the queue. Um they interviewed extremely well. So we are in the
022process. If anybody is aware of any uh housing options, we'll be looking for some housing options to help them out. Again, that's not their cost, their expense. We're just trying to be accommodating like we would any new employee coming to the district, helping to find a location for them to live. So, if you're aware of somebody that may have a place to rent a home or a couple of rooms or something, even if we start out with a couple of rooms and then we move to a house or a condo or something, um just know that that we're excited about that. Uh we may not have them here just depending on how some of the transitions go with visas um by August 20th, which is what we were hoping for. Um but it sounds like
023they would come shortly thereafter and it is a couple candidates right now from the Philippines. So, um, and the teachers around the NBA were very impressed. >> Yeah, they had definitely both very, very good and that was encouraging, too. And, and what's what's been fun about the process is when you open up the pool of candidates, um, you can screen them immediately with video introductions that they have. So, you can assess their English skills and how they how they communicate. We do an assessment of their energy, obviously. And then the interviews occur um all via Zoom and we did have teachers involved with the with the principal and again very comprehensive process. So again we feel very very good about it. Um good and then you notice about teacher negotiations coming up. Um couple other
024things I wanted to or one more thing I wanted to share that was put on my desk a little bit later was uh sure sign that it's back to school time or ML teachers or English learner teachers. They're doing the family back to school orientation. Um that is starting on and that's going to be Tuesday, August the 12th and we will have trans or interpreting services available. So translation services will be available for for families. So, if you're aware of families or new families, um what it is, we're going to go through a process of introducing them to the to the school, introducing them to the staff members, just doing review of how important attendance is, um and then just going through some of the different communication tools that we use in the district like
025Class Dojo, parent portal, Google Classroom, talking points, the Seessaw, and then give them an overview of what they can expect with like food services, transportation services, is how to get involved in extra co-curricular activities. Uh so again, our our multilingual or E staff, a very comprehensive plan laid out. We're super excited to do that. So we'll be notifying employers in town that may employ um non-English-speaking families, but also trying to get outreach and awareness. So if you're aware of anybody um please let us know because we want to get them here and involved. Um I think that's all I have to share right now. So, any questions for Clint? All right, moving on. 10 new business 10.1 first reading of policy 414 and 516. You can see um you can see both attached. 516 the
026main discussion was who can administer medications. I >> feel like there's been a discussion. >> Yeah, it's always a discussion >> for nurses to come back and get some more input from them. Yeah. [Music] >> Any questions on either of these policies? >> We had a pretty extensive conversation about that too. And um in the training, we'll have staff sign off assurances that they've participated in the training, building that awareness because again, that's such an important facet of of what staff members do and in terms of child protection and and their duties and obligations just morally as well as ethically to report anything that's deemed to be child abuse or neglect. So, uh again, we're going to take a couple extra steps with that. There's no questions. Can I get a motion to approve or
027I don't need it. That's first reading. Sorry. 10.2 first reading of 2526 middle high school handbook. Um again, we just made the updates that reflected many of the state law changes. Some changes that we've talked about with the um with policies. You'll notice the changes are highlighted in red or yellow. Um, so you can see those and read those. Um, there's too much else to share right now other than what you can really see in front of you. >> A lot of those yellows are probably mainly for me to remember once we approve some of these policies tonight to make sure they get changed in the book. So that's what those are probably. I see appendix. I haven't highlighted. That's for me. Any questions on the handbook? Okay. Number 11, unfinished business. 11.1 approved membership
028to MRA for fiscal year 26. Any discussion I'll just share that I think this is a very this is a unique billing statement, right? I thought that was like I thought that like this is their willing to ask this question. He emailed last week and you're like, "Oh, we sent it to you on an email." I was just >> Yeah. So, it's we're changing executive director again. So, I don't know if that has something to do with that. I think it's a it's a great membership to continue to have. I know that virtually every rural school district in the state of Minnesota is part of MA. It serves as the lobby room for rural school districts. We get a ton of updates. Um, and I think you get you receive those by email. If you
029don't, you should sign up and be part of that and we get a lot of legislative updates during the session uh from their team. So, it's again I I recommend that we continue to be a member of MRDA. I move that we approve membership second. >> I have a motion and a second. All those in favor signify by saying I. >> I. >> Same sign. Motion passes. >> 12 12.1. That is a big list. Yeah, sorry. >> It's a formal resolution uh related to bonds for LTFM, so long-term facility maintenance. Um we got Mr. Ber to give us some information and and as as we prepare to get that all queued up, I guess. Uh do you have handouts for us, Steve? Was it River? Yes, we got it. Is that okay? That'll work. Okay,
030great. Thank you again, Steve with Pa Financial in front of you again, Mr. Chair, board members, superintendent. Um, so a little new um the legislature uh took some action that's super favorable, very favorable for school districts throughout the entire state. Look, if you're in a large district, like one of the top 20 largest districts, you have the ability already to go without going to the voters and um issue bonds and fix your ups. So, if you're in Minnesota, you can go fix your ups. But if you're a life stone or you're um you even a marshal, you didn't have that ability, but now you do. Um so, that's a new legislation, although it goes into effect starting July 1st of 2026. Although we reply with Minnesota Department of Education to include it um in your
031long-term maintenance plan, you know, for next year. So, um the the very first page just talks about um that working with both um Clint and Jackie, you're roughly $920,000 short of completing the roof that you want to get them completed. Um and we we actually had these conversations over a year ago and there were some other options that you could have taken um to issue bonds but been coming out of your existing fund balances already. And there was a lot of uh wind in the air about the legislature allowing the to uh be allowable um to lobby against the taxpayers. And so we decided, hey, let's wait, see if that comes to fruition. And thankfully um it didn't show us. So, um, our plan is to issue what they're called general obligation facility maintenance funds,
032um, which allows you to do the rest as well, um, to fund this remain of the pro the the, um, project. Um, on page three, if you're looking you're following along, it shows that we're expecting the par amount of bonds to be about $920,000 with $52,000 worth of premium after cost of issuance, which would leave you with that $918,000 um worth of funding. What we don't know is we don't plan on selling these bonds till next spring summer. And that premium amount um we don't know what will happen when we go up to in today's environment. it's very very likely you would get what's called a premium bid and that the additional dollars that you have to the project. So when you look at the resolution, the resolution is for a higher amount than $920,000
033just in case the market gets changed between now and next summer. Um but based on the $920,000 of par amount, you'll see a proposed debt structure on page four. um working with uh the district, they they I believe was the facility group indicated they wanted to go out for a 10-year bond. You could go longer if you wanted to, but let's get this done in 10 years. You're paying that back. So, that's what that um debt structure looks like right now. And then if you go to page five, which I think is important for the board members to understand, it shows you the tax impact or the estimated tax impact um on both home, commercial, industrial, and attic plan. So again, if you use $150,000 home as an example, the total increase in taxes um
034would be $5 for the entire year. And that would be, you know, $5 every year for a 10ear period of time. Um if you look at a land, which I know is very big in this area, I'm just picking on a 10 a land that has a $10,000 value per acre. Um their increase would be 6 cents per acre. Okay? And that's using today's rates plus a half a percent. So if we sold it today, actually go lower than that. But we're I did try to give something that the next page I think is you're talking about agricultural homesteaded. What about nonhomesteaded? >> So that's the last thing on there. So if you have a $10,000 cents to 13 majority of land, >> correct? Great. Great. That's right. So I'm glad that basically it's all
035there for you to >> and you can look at you know whatever value you think you're >> and Steve that reflects the end to school credit that we receive correct >> yes that would be your your true net impact for you and the act two school credit thank you Mr. what is on the next page and it shows that um again because of the state's act school in 10 years um they'll issue 70 or they'll give relief to the land owners up to 70% of what the taxes would have been. So for your district, that's 53% in total, which means that of the total project of $920,000, $490,000 would be paid by people outside of the Pipstone School District. I mean, it's paid by the rest of the state of Minnesota. I mean, including your
036you shared that too, >> right? >> Um it's it's covered by the state of Minnesota taxes. So that's a huge deal. I mean, you're getting your the balance of your gross paid or 50%'s coming from outside the school district. >> Just just so I'm understanding that, right? So, that's within those tax schedules already. >> Yeah, that's already >> Okay. It's already taken off. >> It's already taken off. >> Okay. >> Y. >> So, what really changed here that you're here today from what was before is we were planning on doing this. And we we had talked about it, Mark, but it wasn't allowable at the time. Okay. >> And we had we had a fallback mechanism saying that if this was not going to happen that we could dip into >> other other things. >>
037Yeah. Correct. >> Yeah. Okay. >> Now that this became available and on top of this, this doesn't reflect the tennis courts coming off um the lease. We talked about doing the leasing, but there was no school credit. That's the reason we wanted cuz we want the school credit and LTF bond, but that would reduce our LTF money. You're right. Now, that's not going to reduce what we were normally receive since the state approved us that we can use LTF financing. So, before we were at 200,000 before this passed, if we would have had to use $50,000 for the roof each year, right? Now the 50,000 is affected the 200,000 so it's not affecting your normal LTF money. Is there any talk of taking this away in the next year just saying is that the most
038common question I get um when I'm talking about bonding in what I'll call rural agricultural districts um especially when you're going to voters you're going to bur them is um there's already talk about taking that school credit away okay I'm just going to make the analogy there Um, and that's been a a common question for, you know, 10 years now. Um, although it's certainly gone away because it's been in place now for 10 years and it has bipartisan support and um, elected officials understand that that would be a huge um, impact on farmers um, if they were to take that credit away. So, we don't believe in it. But any legislature can do whatever they want. Um this was actually it's ironic um that right before hearing passed the M membership and not that you're
039asking my opinion on that but I think it's one of the smartest things you do. It's a great organization and they were the ones who trumpeted this on behalf of all the rural districts to get this. So you have the exact same um option like a Bloomington or a Ventona has. Um you don't have to do this. I mean it's your choice to go but now you have that option. So, um, anyways, I I think it'd be very very difficult for them to take it take away. Plus, it doesn't, um, it it's except for the act to school credit portion of it. But again, you could have sold bonds and still qualified for active school credit. Um, this doesn't cost the state anything in your in your budget because you're letting your taxpayers other ones
040are paying us. They're just giving you the authority. >> But you're getting so much outside of the taxpayers that they could change that situation. >> But the only way that would change is if they got rid of the school credit. That's the only reason you're getting >> Yeah. For which you never know. I mean, but you're basically we're kicking it in here now. So, right. I assume that >> it would happen when we sold the box to next next year. Good. So, if we could go to the timeline in page seven. Um we're here, you know, July 28th for you to consider the resolution. Um and then um we're there's a whole bunch of stuff out between now and next June, but June is when we really expect to be going to the B or
041sorry to the market to issue the bonds and you receive your money in July then or next year so that Jackie could pay your contractors um to finish the roofing project at that point in time. Part of the the resolution that you'll be passing um has a reimbursement clause in there as well. So if there's anything that had to be reimbured before you actually received your money, you could do that. So it's not coming on your general fund. Um etc. If we go to the very last page of page eight and then certainly you can ask any questions after that of course um talks about the board resolution that's in front of you tonight. So the the first bullet point there um approves not just the roofing project but every year school boards have to
042approve it a 10-year LTM plan. You have to do it by July 31st. So you're right under the gun. Um so this resolution covers that. So, this covers the submission of the 10-year LTFM plan, and there's some other documents that go with it that I know Jackie shared with you. Um, and then it also um approves the issuing of these bonds um subject to certain parameters, and those parameters are listed below, meaning that we can't sell any bonds that have a parallel more than $975,000. Um that the maximum trust has to be 6% or less. um and that the resolution would expire um September 30th of 2026. So for some reason we didn't take action by that. We had to come back to the board to get you know additional approval. Um and the top
043line summary says that as long as we meet those parameters um the superintendent or business manager along with a schoolboard officer is able to um and then you'll come back to the board for full ratification. Um then the other two items I didn't talk about is that um the resolution also um allows us to apply on your behalf for the state credit enhancement program which is a free program which means the state will pay off your bonds for whatever reason the district was unable or chose not to pay them off. Um so that helps you get a lower interest rate by being part of that program. There's no reason not to be part of the program. Um, and you suggest anything else including the reimbursement cost as well. And with that, I'll be happy to
044answer any questions that you may. So, Steve, one thing that we talked briefly about, but I think it's worth everybody hearing, what happens if the part ends up being higher and we end up having more dollars than what we need. What do we do with the leftover funds? Because that's obviously a question. >> No, it's a great question. And then and on top of actually present as you usually has this time is when we issue those bonds and we receive them. We'll invest those proceeds and you'll you'll earn some interest on that interest on that and we can go towards project operating funds. Now again in this specific case you're not going to have that money very long because it sounds like going to be ready to wrap it all right away. So there won't
045be a lot of interest in this case. Um but regardless if it's interest related or there's there's extra bond money because it's part of your facility maintenance plan. anything else that would qualify under facility maintenance statute, you'd be allowed to do. Now, those are very specific um um it's for um it's called light to light replacement. So, you could replace carpet um or some windows or um plumbing or things like that. But um you can use it on that. So, if you have extra money, it's not going to cost. >> This can't be even new. >> Correct. It can't be I mean >> it can't be like an extra square or something like that >> or a remodel or can't be remodel >> right has to be something existing that you're just >> that's new
046car would be a remodel though too correct new car that's not remodel >> cuz it's a replace upgrading for replace or toilet or sink and that's why and that's why when you look at our plan was part of this you'll see four replacements as part of our LT air handlers that elementary school I mean this was not too much guess work because at least my understanding and correct me if I'm wrong but is that accepted it's on this work so you know what the dollar note is so it's not like it's a real necklace number that we're trying to shoot for we're shooting for an exact or something close would be if they were if they found some drains or something that that was the only way where extra costs could be incurred on the
047roof, you know, if there was like a bad drain or if they ran into a a real soft spot. And if you knew that before we sold the bonds, again, subject to the resolution that only allows us to go to 975, let's say that you wanted $930,000 for your project instead of 918,000. We can size it so you can get that. uh you know if you're in a good situation you're not normally a situation where you actually go next what you need you know well not really unless they find it next summer something undiscovered but I I as long as we're talking about that if you have it done so we can open up the document that it was a 2-year rough phase uh phasing um it's a document from TRCO you'll see that it
048now has three colors >> and that goes back to that what Steve was sharing that these funds and the events related to them have to occur after July 1, 2026. So what we did is we asked Trimco restructure the phasing so that we move another phase of the roof to a phase three rather than two phases even though they'll be covered in two separate summers. that phase three is effectively what will be covered with the 918 920,000 >> and that's only because of how other legislation was written that it becomes effective July 1st that would happen two years from now >> so that's that's why I wanted to point that document out so people are walking in scratching saying wait a minute I thought we were doing this in two phases well that's why it's
049now three [Music] questions for And by acting on this, you'll notice that this is encompassing both of the uh actions related to this the resolution to move forward the funding, but also includes the LTFM plan going forward for the next 10 years. And was the task parts two years yet or >> that's that's totally different. That's >> But I mean it still takes levy. >> But it still takes money off of taxes. We love it on the >> Yeah, I think it's 2 and a2 or something like >> cuz we talked that'll take that off of there too off tax whatever. >> Right. That would reduce the the tax to the right to Yes. Right. Right. Right. And it was two years. Yeah. So, I mean that helps too. We have something coming off in
050two years, too. >> Any questions? >> Get a motion to approve. So, move. >> Second. >> Have a motion and a second. All those in favor signify by saying I >> oppose some sign. Motion passes. Thank you so much. Thank you. allowing you to stay because we know there's weather on the way. But if you don't want to be on the road, you might not. See you later. Thank you. Give everybody a minute. >> 12.2 resolution accepting donations. Um, I'd like to thank Christ the King for the $200 donation to the Wellness Room and the Minders Library for the five for Sports Illustrated magazines. Um, much appreciated. >> I need your books. >> They're books. >> Books. >> Yeah. Okay. Um, get a motion to approve these donations. So, >> second. Have a motion and
051a second. All those in favor signify by saying I. >> I. Same sign. Motion passes. 12.3 Approved policies 418 501 503 506 514 15 16.5 524 534 550 551 602 606.5 613 620 621 707 70 79 722 802 and 806 I see why it was a three-hour meeting Yeah, these are just whatever changes is what it look like. Mhm. Question. Any questions? Let's read through 524. Um I like the majority of it. So essentially it's it's talking about internet and technology uses um both student and staff. So if if I'm reading this right um it blocks everyone from using social posting social media posts if there's a essentially a personal post. Um let me get to it here. Well, talks about a number of different ways. My concern is I'm I'm assuming the majority of
052this is probably applying to staff. And that's where my concern will come into play. um is if we have staff members going on to Facebook or Twitter um and getting caught in an issue where they make a personal post about themselves um and not being [Music] an issue not not >> I thought it was to another person. Well, I think it also talks about themselves if they have a first if they they make a post about themselves too close to another person or >> what I don't want to happen is if it's a good post [Music] but somebody throws an issue about it. >> What part are you looking at? I think I think what I see you're looking at if if I'm correct, Tyler, is part C on page 524-3. So it' be six
053C 6 C >> where it says these pro prohibitions specifically prohibit a user from utilizing the school district system to post personal information about a user or another individual on social networks including but not limited to social networks such as Facebook X, Instagram, Snapchat, Tik Tok, Reddit and similar websites. Is that the a little bit more in depth? I don't know. I was See if I can find it. The other one I had caught. See if I can. And of course, the note section on here I used was probably not the right one. Uh, so I'm having to go back and forth here. There's another spot. I thought it said something about you cannot make personal personal purchases. >> Oh, yeah. That's the red highlights. >> Okay. Yep. Um, >> that's item eight on that
054524-3, page three. >> So, anybody in their downtime can't go on Amazon and make a purchase >> on their cell phone, they can, but the suggestion was not on school supplies. >> Yeah, I think that's getting a little constructive. I'm going to tell you it's probably not for security purposes just because there's so many fishing emails out there and if you get kickback of some sort like on your cell phones that's different than a school issue device. Do you order things when you're at work from your personal computer? Like when you're at work, do you order things for your house? >> Yes. >> I would never do that. There there are times where I am not doing work stuff at work, right? Um I'm not working every single minute of the day on my work
055stuff, right? >> I mean, I I use my my phone during my off time. I order stuff in my house, but I've never done my personal computer because we can't use outside because of security and things like that. We don't want to use it at our work. That's our policy at our work. But I don't know. But I I never my phone breaks. I've never used your phone. There's cell service. [Music] I mean, it's not using. >> Yeah. I should turn it off. I just know like our policy in our work is you can't use your personal computers to order and that's just our policy whether it's right or wrong. >> Yeah. >> My my concern when I read this was hey if there's a really good teacher that makes a purchase on Amazon or
056has a good post on their personal Facebook page or Twitter page um but that's in here saying you can't do that. I don't want that really good staff or teacher to be reprimanded. >> But you got to draw a line and you got to >> who's going to place that? >> Yeah. >> What's good? >> Okay. So, if we have a policy that cannot be policed, why do we have that policy? >> I agree with that. That's what I'm saying. Who's going to place that? That's Yeah, >> I mean I understand what you're saying. So like if I have my own person on Facebook and I haven't posted something about the school what we saying about yourself or about the school that behind >> I don't know if you can do that. Well, this is
057the model policy that we're following from MSBA. myself, but I myself [Music] personal and you couldn't purchase kitty toys on Amazon. Yeah, >> it's Yeah. Where do you want to draw the line? You >> want to take it back to the policy committee for further discussion? >> My my concern with it overall is just putting too much chains on teachers and staff. It's like they they have breaks. Um, I'm sure right now they're already utilizing social media or doing some of that stuff. I don't know whether that's on their personal phone or the school's computer. Um, because I didn't see I I don't I don't think that there's a huge issue if they're buying their groceries. >> What about like community education? I don't I know Jennifer is up, but I'm not picking her up.
058when she has the classes going on this summer. She may have posted something on her personal Facebook page about these classes that you're talking about. You can't do that. >> Well, that's what I'm asking. I don't know. >> Right. Yeah, that's that's a good example. >> Yeah, but she's just letting people know >> when it is and what classes. Well, that's she's talking about a post that she on her personal Facebook page, >> right? >> Push it back from policy committee. >> I think we need to >> to me I don't know if that I mean yeah, I don't That's kind of >> But it's kind of But that's kind of kind of [Music] >> 524. >> Yeah, we'll kick back. >> Just reevaluate. See what they say. >> We have to be before the
059next one. >> Y we got a couple others that we can do then too. >> There's always looking at my calendar. Was there time? >> Just not the week of the 11th I had on there. >> Anybody else? Any questions or comments? Can I get a motion to approve said policies except for 524? >> So second. I have a motion and a second to approve all policies except 524. All those in favor signify by saying I. >> Oppose the same sign. Motion passes. 12.4 approve approve policy 524.5 personal electronic communication devices. So I'll just speak to it real quickly. We started out with definitions. Well, first of all, we started peeling out what was previously in 524 and implementing it into the model policy put forward by MSBA. So, what you see here is a
060reflection of the MSBA model policy, including all those definitions of bell-to-bell, what a cell phone is, referencing all those personal devices that can do all the functions, um talking about instructional time, etc. So, We lay out what the definitions are and then we incorporated the language from um what we had before the cell phone use the school board direct superintendent school district administration to establish rules and procedures. Um and so we talk about the smart watches and during the academic portion of the school day cell phones, smartwatches, wireless earbuds etc are not to be used. Exceptions include device prescribed by IP or 504 medically directed by a physician. Um the one area where we've seen this come up um has been in like a PSO class where the the PSO instructor will ask students to
061use their cell phone for something. Um but that that's a very very very rare exception. Um and then we talk about permitted use times, cell phones before school, during lunch, after school. um violations and consequences. We lay those out. Um particularly at high school and then middle school, what the offenses are. And then um we talk about those exceptions again further down. And then student discipline and we felt that it was appropriate to put a section on staff consequences as well. Staff members who have failed to adhere to student uh policing policy shall face disciplinary actions um consistent with the enforce enforcement of district res regulations, excuse me. Um and then we lay those things out which are part of our progressive discipline plan that that I think is uh pretty standard in terms of
062our operating procedures. So that's what the policy uh committee reviewed and intended to do. again basically taking what we had in our previous 524 and implementing into the model policy of of MSBA. So the PSC that you're talking about, if they're one to one district, why do we need their cell phone number? We are one. We have Exactly. >> We have for everything in this place. >> So to me, yeah, I don't have an answer for that. >> Well, to me, I I I I think that it's funny cuz some people I'm using it in my classroom. That's why that they shouldn't do that. >> But yeah, but personal advice, >> right? That's my thought. Um, and I do think as a whole it's good to have something in there about stuff because I think
063we all have to be on the same we all have to be together on it. You know, if we're not it's just a butes it we've had this discussion a year ago and everybody was going to enforce it. Started out very good and by the end of the year everybody was using their phone again. Okay. So, I guess you can ideally have all the policy you can change and do all the work the committee does to do this, but if nobody's going to enforce it, you're just wasting your time. To me, there should be a section in here. If not enforced, they should have discipline. >> Well, that's I think part of the staff expectations. >> Yeah, that's why we wanted that in there because it was again last time. Everybody passionate person just as
064guilty as part of that. >> I mean, it's not like you're I mean, it's not like it's a bad thing. It's It should only help. I mean, I And there's a lot It's not just schools. There's a lot of um businesses that are going to you can have your phone on you when you're working. >> Yeah. Or put on Yeah. You can have it during your break times. I mean, it's just cell phone use has gotten so out of hand. People's like, "Oh, it's for it's doing stuff for work." You know, no, but I mean, you know, it's it's definitely a problem as long as it's made clear. It's you know teacher in service that you know these are the expectations you need to you know set an example for the students and >> well
065we made a step last year >> right >> and this year and this year we're >> taking another step >> and I think there's more and more of people are a little more on board with it cuz there workplaces and other schools and places they're putting I mean everyone's putting restrictions on it now and I'm seeing more districts starting to use those electronic class bags and students are issued those. There's an expense with those. I think it's like $30 a student to do that and they do it on the way in, right? Isn't that >> I think so. >> And are they doing the same thing for smart watches? Yes, I think every enforcement of bicycle goes in the bag. Question comes though, are they throwing a burner in? >> Yeah, that's I was just
066going to say I like that. >> That's why I'm not a huge fan of that because >> Well, you know, if you see a phone That's right. >> That's true. That's true. >> Yeah, that's true. And have to have phone detectors like we do vape detectors. Um there are some good changes here. >> I think so too. >> Um >> yeah, like like Spence said, we just I mean it has to be enforced. >> Y any more questions or comments? Can I get a motion to approve? >> Second. >> Have a motion and a second. All those in favor signify by saying I. >> I oppose. Same sign. Motion passes. 12.5 Approved 2526 Little Arrows Preschool Handbook. Anybody see anything? Get a motion to approve. >> So move. >> Yeah. Second have a motion and
067a second. All those in favor signify by saying I. >> I. >> Oppos. Same sign. Motion passes. 12.6 approve 2526 elementary handbook. And again I see like all of these like I talked about before it shows it the communication is email. And I just think that that's another thing when when we bring our staff in, it shouldn't take a week or two weeks for people to get back on email. I mean, I just I really, you know, if that's what we're telling people is the mode of of how we want to be communicated with, then we need to make sure that we're um respecting that communication and getting back to them in a timely manner. >> Yep, I agree. Y that was actually a question I had. What's the what are the standards for for
068a reply back? >> Reply, right? look at the employee handbook which is coming up later if we added that in this year for that very reason. >> Yeah. >> Y cuz I just think you know that's if that's how we're asking to be communicated with that's how we have to communicate with people under 12.8 we did that. Yep. >> Which we hadn't before. >> Any other questions? >> I agree with the timeline though. I mean from being a parent. >> Yeah. >> Some some are very good and some are like not at all. So >> uh give me a motion to approve. >> So moved. Second. >> I have a motion and a second. All those in favor signify by saying I. >> I oppose the same sign. Motion passes 12.7 approve 2526 activities handbook.
069So is this where that new missile model showing up in too or >> no polic MSH >> any questions? >> So we talked about ICU last. Somebody said we don't have ICU. So we left that in. That's just not the paid version. >> Yeah, the paid version has the automatic notifications to parents, >> right? >> I don't we don't pay for that. I don't think we have for a few years now >> and they're going to work on a better system to get that information out. >> Yeah, we talked about that during the call day. >> Yeah, I think it was a good deal. I mean, I liked it. It was nice cuz then you knew if you they didn't have anything in it, but it only helps if your teachers are putting in grades,
070>> correct? >> You know, that's >> right. >> So, I mean, it was kind of that system broken that way, but [Music] >> any other questions or comments? Do you have a motion to approve the activities handbook? >> Second. >> Have a motion and a second. All those in favor signify by saying I. >> I post same sign. Motion passes. 12.8 approve 2526 employee handbook. What was that thing in there? >> I was just going to [Music] guess over it. Verse 12. No. >> Um on page 12, yep. Emails from colleagues or supervisors district shall be acknowledged or responded to 24 hours. Out of district emails to individuals outside of district should be acknowledged respond to within 48 hours. >> So if someone's gone, they should be putting it out out of office. >> And
071that's the other thing we said. Yeah. >> Yes. So that >> because that's hasn't always been a common practice and I'm as guilty as anybody about that. Yep. But it's kind of neat even if you're gone for an afternoon, >> you know, it's really easy once you have it set up just to pop it on the button and >> Yeah. Okay. And we have had a couple of issues if you notice on page 13 where staff members have have handed their key fob to a spouse. Um and so we are clearly stating that that is cause for disciplinary action. Again it's liability issue. >> Yeah. preventing unauthorized use of our facilities. >> Other questions or comments? >> Can I get a motion to approve the employee handbook? >> Second. >> Have a motion and a
072second. All those in favor signify by saying I. I. Oppose. Same sign. Motion passes. 12.9 Approve Heartwan Colony lease for 2526. [Music] >> Any changes? >> Just Yeah, that's it. Pretty standard from what's been around for forever. I move to approve the Hutland col for 202526. Second. >> I have a motion and a second. All those in favor signify by saying I. I. >> I. Same sign. Motion passes. 1210. Approve federal title representative and homeless on Jennifer Morbettz. It's a requirement that we have an officially board acknowledged homeless liaison and title one or title programs representative. She's probably the one that's going to be working most closely with situations like this. So, we thought it'd be appropriate today. >> And she was last year, too. >> Yeah, that's what I thought. >> That's why it's
073going to be so many of those federal title programs run through title one, for example. That's the biggest one. Get a motion to approve. >> So moved. Second. >> Have a motion and a second. All those in favor signify by saying I. >> I. >> Both same sign. Motion passes. 12.11. Approve one book and company for fiscal year 25 auditing services. Jack. Anything you want to comment on this one? do an amazing job. I think they do agree. They do agree. >> And they do most I mean that's kind of their >> Yeah. It's kind of their niche. >> I think Jackie's had a great working relationship with them through the years. >> Get a motion to approve. It's a move. Second. >> Have a motion and a second. All those in favor signify by
074saying I. I. Same sign. Motion passes. 12.12 approved transportation contract with Ludolfph Bus Incorporated. >> So you'll see two documents attached. Um the first one and and like I said before, this is an addendum to the existing contract. So it's not a new contract. Um but there are certain sections that were pulled out during our negotiation discussion and process. Um so the addendum agreement will be for two years. So, we'll have that in place. This essentially locks up our transportation services through uh July 31st, 2027. And and it is intentionally July 31st because that covers then summer school that may occur. Um otherwise, you could end up with a situation where you have a weird break and summer school may still be going on and then what do you do? So, that just cleans that
075up. Um the fuel price adjustment. um the board negotiation committee and again uh fill in if you wish. But we wanted to change the previously stated uh fuel clause because often times we would end up with um a final check that would have to be cut at the conclusion of the of the fiscal year contingent upon the outcome of the auditive numbers. And like last year, I think it was a 51 or $52,000 check. we were trying to get away from that and have something a little more transparent, a little more predictable. So, what you see here are the clauses as they are written. And um probably the biggest change in all this is if the threshold is met, so like the $4 per gallon or the 350 per gallon um and we go above
076that less the excise tax, then it becomes a 50/50 cost share between the district and the transportation provider. So again, encourages them to purchase fuel at at a point that's that's beneficial to them. >> And do they do that? That was a question that I had. Do they contract their gas? >> That's their business. We told them they should because you're locked in, but they said they >> and that's sort of >> that's all. >> Yeah, but that screws us when we have to pay the difference because not until it gets over $4. So what we So we did Tanny and the biggest correction in this agreement was the fuel clause was set at $2 a gallon and diesel's closer to four and so it it it wasn't it wasn't in today's math. I mean
077this this would have been done like in 1991 to be $2 a gallon. >> Yeah. They were they were saying it was part of their but we wanted to get the bus rate but we just wanted to clean it up and get it out of there because the fuel clause is supposed to kick in when fuel gets high. >> Mhm. >> Like I said protect yourself to protect yourself from the contract. >> We were paying from day number one because it was at $2. >> Right. Right. >> And that's where the 52,000 come from at the end of the year. >> Okay. So, we actually figured roughly a $20,000 savings over last year if everything else was the same. >> But to your point, now they have to share the cost if it goes over
078the 5050. Before they didn't have a cost share, okay, and now they do. So, there's an incentive for them to it was every gallon acquire fuel at a lower cost before. And so we went into it knowing that was one of the main things we wanted to fix >> is just get it get it to today's math today's numbers. >> Okay. That that just was my question like okay they they know how much gas they use. Why would they not try and lock in a price discussion? >> I I get it. I just didn't want it to where you know >> it was not going to cost them money too if it was above the $4. The other the other thing they changed is is they went to a 12 month payment plan versus nine
079>> which is the next item that I was going to point out things section 4 on the next page. Before we used to have it in nine monthly installments and they asked for 12 and that's a win-win because it helps us with our cash flow and it helps them with managing their cash flow. >> That's why they wanted it was cuz they would get paid 12 months out of the year. Then we changed it from 174 days to 173. Um, and then the section 4 just articulated what was already embedded into the contract, put it into a chart and recognized those rates for the different um areas, extracurricular rates, in town rates, bus rates, in town preschool rates, and in town routes. Um, and with that being said, I I know one of the questions
080that has come up multiple times from the board is the question about coach buses and expenditures related to that. We're going to have a committee meeting to review that practice and bring forward a recommendation accordingly. So, that that'll be happening sooner than later because obviously we know those activity seasons are going to be starting soon. So, um, committees are doing that. Um, I don't know which committee will do it yet, but that's something we'll have to figure out. Um and then the the entirety of the agreement again as you can see um just kind of recognizes this an addendum and then the question came up can we make this a multi-year like a six-year agreement? Um we we didn't because this is not a new contract. Again, it's just an addendum to the existing contract
081with the option then to if if we decide to move forward, we'll go through the process to advertise like we did last time. Um, getting this consistent with the cadence of what's expected through state statute and then we'll go through the whole process of reviewing the entire contract. And that's >> Yeah, I don't think you want to lock yourself into way change in cost. uh through that situation that occurs, school districts can enter into a maximum of 10 year education contracts and they would do they wanted it. >> Oh, they want a 10ear deal. >> I was going to say but as a judge I was going to say I thought that they were like >> see to me if you're but you have to stay with them 10 years. 10 years. That's what I
082wrote and that's what you know want. >> So yeah. >> Yeah. So I I would say through this whole process I don't know if if you remember but we we hired a consultant Tom Watson to help us. Um we got several um we got several bus lane contracts from other districts and so we were able to lay them out though they are confusing cuz fuel clauses and language is different so it's hard to get apples to apples but it did get us to uh to a good what the general rate should be and so that's where we started our negotiation from >> when I've been on the negotiations committee with them was very good to work Well, it it it went well. Very it went very well. I mean, so that's was the plus. >>
083And again, I think a big takeaway was a mutual agreement that the current contract as it's written needs a lot of clean up. >> Yeah. >> So, we really wanted they really wanted to clean it up. Um make it so it reads much easier. um much more transparency in where the money's going, how it's going. It's not it's not a mess for for anybody else right now. >> Any questions? >> Um I move we approve the transportation contract with the addendum for Little Bus Company Incorporated. >> Second. Have a motion and a second. All those in favor signify by saying I. >> I. I oppose saying sign. Motion passes. Uh 13. Close session for superintendent evaluation for Minnesota statute section 13D.05 subdivision 3A. Can I get a motion to go into close session? >> Second.
084>> All those in favor signify by saying I. >> I. I. Close session. Okay. I move to come out of close session. Second. >> I have a motion and a second. All in favor signify by saying I. >> I. The same sign. Motion passes. >> I would We do have a public statement. >> Okay. >> Um I entertain a motion to adjourn. So move. >> Second. >> All in favor signify by saying I. I. >> Post same sign. Motion passes. Plunger.