001Apologize. Haven't ran a meeting in a while. So bear with me. Um let the record reflect we are missing Maria Trump tonight. She is up six. So let's start with the pledge. >> I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Uh board chair comments. Um after our January 7th meeting, we did have a close session as permitted by Minnesota's statute 13D.03 during which negotiation strate strategies were discussed. Those present were John Andrews, Lucas Boyd, Randy Hacket, Ryan Hoffstead, Ellie Hall, Maria Trout, Wayne Mard, and Mandy Slo. I have no other board chair comments. Ryan, um, can I get approval of the agenda? >> Second. >> All right. Moved by Director Boyd, seconded by
002Director Hackett. Um, everyone in or any discussion for you? All those in favor say I. >> I. >> Opposed? >> Abstain. Motion passes 5 to zero. Um, appreciation, recognition, and presentations. Tonight, we're going to welcome in the FFA to give us a presentation about their group. uh co-chair home and hoped members of the board. I would like to introduce the Royal FFA chapter. Um these are our officers, right? Some of our officers, but they are going to do a little presentation. Um you can give us a little bit of an update of where they're at. I think you're going to sneak in the middle. >> Hey team. Just move so you're not Hello, we are representing Royalton FFA tonight. I'm Brianna Pop, our chapter president. >> I'm Rayan Bannon, the chapter secretary. I'm Stella Pop,
003the chapter reporter. I'm Benjamin News representing the uh vice president. >> I'm Rod Navaro and I'm representing the chapter treasure. I'm Anisa Meyer and I'm representing the chapter Sentinel. >> And I'm Miss Leiddon. I'm one of the agriculture science teachers and FFA adviserss. Thank you for having us tonight. >> FFA is an agriculture leadership program and tonight we'll be giving you a little update on our chapter and then we'll be doing a small demonstration. Um, CDE are career development events that students compete in to develop their career skills in these different areas listed in a culture in which as you see 43 students will be a part of the gold team. Um here we have leadership development events also known as LDEs where basically they are competitions that help better our speaking and teamwork skills.
004We have 19 people who are involved with these select few competitions and parliamentary procedure conduct of chapter meetings both made to state which all include members from all of us are members of one of those teams. Proficiency awards are SAE which is a supervised agricultural experience award. Ethan Vaneran, Emma Bogi and Landon Hack all applied. Ethan Van Euran and Emma Bowie got are going to be competing in state in those in poultry production and goat production. The state degree is the highest degree in FFA you receive from the state of Minnesota and we have one member receiving that in April for promise and then the talent competition state band and state choir are also opportunities you can participate in at state and Brody will be applying for the state choir region ops candidate. We had
005Bailey Gano apply and she applied at Winter Rally a couple weeks ago and although she didn't get accepted, she has learned so much from this experience and we are all very happy for her. The National Chapter Award is award that our chapter is filling out and our goal is to be in the top 20 out of 219 different chapters. Party motion procedure which we will be demonstrating tonight is a LB competition about 11 minutes where six members five of which debate four times and move one or motion with an additional motion. Um they demonstrate how a meeting is pretty much run and then our president runs the meeting for us and then chapter meetings is the junior team of that which has just a few less requirements. We will now be demonstrating for you guys.
006So, normally they walk into the room and don't know what's on their card. Um, and they'll be given one minute to prepare for that and they can take some notes and on that card is a motion or something that they need to come to a conclusion on whether they pass that motion or fail that motion um, as a team. So, they're going to be demonstrating that today in a shortened version. >> Secretary, what is the next item of business? >> Next item of business is the FFA day. >> Members, you for the item of business. What is your budget? Madam President, >> Vice President, >> I move that the Royalton FFA host an agricultural day for the ECC students in May. >> Second has been moved and seconded for the Royal FFA to host an
007agriculture day for the ECC students in May. >> I'm in favor of this motion for the following reasons. These students are are the future of our FFA program and they will it would be a benefit for them to learn what FFA is all about and see what they can do with their future. These reasons I encourage you to vote up on this motion. >> Madame President, >> I am against this motion for these reasons. The ECC is already has so many children in there and adding us to the mix will just cause a little bit more chaos that we don't need for the teachers or for the children. For these reasons, I have heard assembly to vote down on this motion. Madam President secretary, I wish to speak in favor of this motion because doing
008this for the little kids would be a great opportunity because not all of them have these opportunities to see these egg animals themselves. Therefore, I vote for members in favor of this motion. Madam President, >> I am in favor of this because we are able to reach our youth and we can teach them about all the things FA does that maybe will make them they'll let us join them. For these reasons, I encourage you to vote up on this motion. Madam President, >> I'm in favor of this motion because these younger students are very impressionable and teaching them about agriculture at such a young age helps build their mind around maybe giving it a shot in the future. and help um teaching these young young younger students about agriculture better helps our leadership and shows
009that we can carry out presentations or things of that. For those reasons, I encourage you all to vote up on this motion. Madam President, I move that we amend this motion by striking students and inserting fifth graders along with ECC students so that if passed, it reads the Royal TFA host in agriculture day for the ECC students and fifth graders in May. Second. >> It has been moved in second to amend the main motion by inserting fifth graders that if pass reads regard host an agriculture day for the ECC students and fifth graders in May. Is there any debate? >> Madam President, >> I'm in favor of this motion because by adding fifth graders to our schedule, we are able to reach more and those students who will be coming to our program sooner. For
010these reasons, I encourage you to vote in favor of this motion. M president, >> I wish to speak against this amendment because as the fifth graders, there might be too many people and we might not have enough time for it. Therefore, I urge members to vote against this amendment. Madame President, I wish to speak against this motion as well for the following reasons. Too many people in one room could could cause chaos and could cause us to not be and would cause us to have to teach the ECC children the ECC students and the fifth graders at different ways so that both understand and that's a lot of work for both for both of them to try and understand at once. For these reasons, I encourage the assembly to vote down on this motion. >>
011Madam President, >> vice president, >> I I urge the assembly to vote up on this amendment. These fifth graders which will be able to join FF in just two short years should know what it's all about and know if they really if they really truly want to join or not for these reasons I encourage you to vote up on this. Is there any further debate? Hearing none proceed to vote. All those in favor of amending the main motion by inserting fifth graders set in passes the road and FFA host for an Agriculture Day for the ECC students and fifth graders in May. Please see in private saying I. >> All those opposed say no. >> No. >> Motion failed. Division division has m secretary please assist me in adopting votes. >> All those in favor
012amending the main motion please. Thank you. May be seated. All those against amending the main motion, please rise. Thank you. May be seated. >> I rise to requirement inquiry. >> State your inquiry. >> Does the division need a second? >> No, it does not. Motion fail. We're now back on the main motion of the Rose Buffet host an agriculture day with ECC students in May. Is there any further debate? Madam cler treasure, I move to adjourn the meeting. >> Second, >> it has been moved and seconded to adjourn this meeting. >> All those in favor say I. I. >> All say no. Thank you for your time tonight. >> Any questions or comments for them before they take? >> Thanks again for coming. and good luck to those who are continuing to compete. >> All
013right, we will move on to recognition of citizens for input purposes. All right, on to reports. Um we'll start first with the student school board members. Recently, we just put on um some cookie sales for Valentine's Day. Um, we moved to doing cookies instead of pop because of caffeine and sugar content and then um, potential spillage with like the cans and whatnot. So, we moved to doing cookies and that was a really big hit this year. Um, we sold out on the last day before all lunches. So, call it a success. They uh, not the last one. Um, in the month of January we lost a pier. So, we are in the process of the student memorial. Um, that'll hopefully be outside of the office and we're working on Mr. Swson and Miss Arson making
014sure everything is in the whatever standards they would like it to be. Um so that's also in the process. Student council isn't necessarily having that. It's going to be run by Mr. Bill, but that is something that's going to be happening. Um the other thing that student council is currently doing is survivor week and survivor day. To those of you who know, it's basically an activity day where the students get to come together, have their like morale, especially since, let's be honest, by semester 2, everyone's kind of tired of school. So, it's just really something to have everyone to look forward to as the school year comes closer. So, students can really have a day just like being questions for them. chair reports. >> Okay. Uh first thing is just want to congratulate the egg
015department. Uh Nathan Gold Daddy and Joel Don wrote a grant uh for the next two summers. They will receive or will receive $6,800 this summer and $7,100 next summer for um summer programming and I'll have Joel talk to that speak to that more in his report. Um but again, congratulations to that department for putting that out there for through MDE. Uh set the date for March 30th for the strategic planning meeting. That'll be the next next session there. SRO. I know they had some interviews recently and uh they've decided to move on and repost. So that's where they're at right now, hoping for more applicants. Uh the student count is at 9:04 as of today. And I'll have Bridget talk about these next two items a little more too here. But our uh formula allowance
016for inflation is will be increasing 2.69%. 69% over the next year, which is a sort of a good thing. Uh compensatory revenue will be $269,000 next year. Um probably it could be a little more waiting on that. That's where I'm at. Any questions for me? >> Budget for business manager report. >> Great. Um, we are going to look at December. I will address the two items at the end that we just mentioned. So next regarding next year we're going to talk about December right now. So this is as of the end of December. So this is the financial report that the finance committee reviewed two weeks ago. So 50% of the fiscal year is complete and this is still based on your original budget. The revised budget is going to be in a working proposed
017revised budget will be brought to the finance committee next week and then to the board next month. So March 9th I believe. So right now you're going to still see the original budget that was adopted last spring. So ADMs at that time that were estimated 9:16 uh the latest March report which is still from December that I'm reporting on showed 896. So um just a reminder that ADM versus student count is different because of a number of things. So if a student is only here for part of the year that is counted as one student but ADM it would be 0.5 for example. similar PSO. It's based on how many classes they are taking at the school versus um a PSO. So, um the original budget did project a surplus of 472,000 which would get
018the school to a fund balance of about 4.1 million at the end of the fiscal year. So, a couple things, revenues and expenses compared to your original budget. So keep in mind that this will be adjusted when we look at the revised but if we look at rei revenues received compared to what was budgeted we received 48% and at this point in time with this report we are 50% of the way to the fiscal year so pretty on you know on target expenses were at about 44%. Compared to the original budget your cash balance at the end of December was 4.4 million prior to your state aid receivable. So this number is essentially uh the you've heard about how the state holds back approximately 10% each year. So you've received all of your hold back
019except for about 120,000 and actually I know some came in in January. So they have until June 30th to pay you out for last year's revenue. So that is that number should continue to decrease and hopefully get closer to zero until at the end of the fiscal year. current year state aid receivable that on the balance sheet I'll point this out but basically we estimate what we think they're holding back this year based on your your budget and so that's at about 1.3 million last year's federal aids receivable has been fully received so those are um federal aids are essentially any grants so um title federal special ed etc so as you spend those you can get reimbursed there are some expenditures this current year that we haven't gotten reimbursed for those are fully reimburseable
020so we just approve for those and that's about 46,000 as of the end of December. And then we do approve for your the teachers, they get paid over the summer. There's four paychecks that are paid over the summer. So that does hit the fiscal year numbers, but it's doesn't hit your bank your cash balance until July and August. And so we always approve for that. So we know that that is coming at the end of June, but we don't want to see this large increase in expenses that we haven't been budgeting or planning for. cyber security grants. So, the school did receive that grant in August with 50,000. I mentioned that the revised budget um will be forthcoming and then that food service line just left on there from last month because that is over
021budget because there was um a removal and replacement of the cooler condenser. So, that equipment is a little bit over. The next page is essentially dashboard. It's what's your numbers in justable format. So the top one is showing budget and then compared to year to date. Revenues are on the left, expenses on the right. And then the next the second um graph there shows basically the breakdown of the revenues and expenses into the different areas primarily um object codes and a little bit of the fund balance for the funds as well. So food service, community ed etc. The fund balance history. So this is just look back the last five years how the school um your your fund balance and then your surplus or deficit how you ended each year. And then the bottom one
022there is a basically a trend showing each month your revenues and expenses how each month ended compared to where you were at. So again December is 50% of the way through the year. That's the diagonal line. This next one is showing an enrollment. And so we have um what we get for the ADM. The orange is showing the latest March reports that I received. And then the budget, which is still based on that original budget and enrollment history is just a look back historical balance sheet. We've talked about quite a few of these numbers. I don't think there's anything I necessarily want to point out. Oh, the payroll and deductions under the liabilities. you see a negative 83,000. Um, do not be worried about a negative on your liabilities. Essentially, what this is saying that
023your health insurance, the dental insurance bill, that was most likely paid December 31st or at the end of December or January and then the the deductions were came out of employee employees paychecks in January. So, there's just a tiny difference there. Um, you can go to the next page. This is going to show you all funds. So, general fund, food service, community ed, debt service fund, revenues, and expenses. Um, and so you can see there the surplus that is budgeted 471,000 and your beginning fund balance and then how it would add to the fund balance and it would be expected to be at 27 your fund balance would be 27% of expenses with that original function. This is showing you general fund revenues. So the top portion state revenues and so this is anything that
024you get through from MDE through those ideas payments. Um let's see don't be I mentioned this probably last month too. Don't be alarmed about those zeros. MDE meters out their payments. It's not straight line. Um you don't get gened formula the same amount each month. It's just how they meter it out. You will get what you are owed. Um but some of it just may come more in the whole back versus other ones. federal. So there's your federal grants that we had talked about that get fully reimbursed and then your local revenues. So interest and then you have your athletic revenues coming in through there. This is kind of local revenues essentially like miscellaneous type things. Um scholarship and student activity is included in there as well. The next page is a lot of your
025general fund expenditures and then the granted towards the bottom. Um, and so this again will these lines have all been analyzed as we've gone through the revised budget process and I'll have an update on anything that's over um and we'll have those adjusted and a little bit more explanation of um what things if we did adjust budgets next month. Um I don't have anything specific unless there's a question on general fund expenses. This is showing your um general fund total. So this is just the general fund revenues less expensive there. You can see the projected surplus and then your fund two. So this is um your your revenues are reimburseable. Your clicks claims which is basically your food calendar um that's fully reimbursed through the state and federal. And so those are always about a
026month behind because essentially you submit the clips and then get reimbursed a few weeks later. So this is going to be de showing through November. Expenses. So that's just food any um you know lunchroom costs um of employees etc. Fund for so this is your community ed program. So um you get a little bit of levy and state aid but primarily this is from tuition from patrons. So um fees that are collected preschool tuition etc. And then expenses there are anything related to your community program and then the debt service is essentially the lobby and then your principal and interest that was mostly some of it was paid but then January the rest of it was paid there. So the expenses went up quite a bit in January which you'll see next. Is there another?
027No. Okay. So, I do want to address the two things that Wayne mentioned. So, um we did find out late last week what the MDE is giving for the gen general basically your per pupil unit increase. And so, it was adopted by the legislature a couple years ago that it's a minimum of 2% a maximum of 3% based on inflation. And they came up with 2.69% is what it'll be for fiscal year 27. um to just compare to this year. This year we had received 2.74. So pretty close. Um and then the compensatory revenue. So they did also come out with this late last week an estimate of what school all schools are going to receive compensatory for next year. And it like Wayne said it I think it's showed 270 270,000 for Royaltton. And
028so the compensatory calculation has changed. Uh the legislature had changed it two years ago I believe or basically starting in this fiscal year and a year ago it was a similar thing. They came out with calculations with an amount that was a little bit lower than the previous formula and then in late May early June they reverted back to full old formula and that in royalty's case you received about an extra 80ish,000. we are not sure even MP has said we are not sure what they're going to do if they will stay with the adopted or the legislature formula or if they'll revert back. Um so we will budget with what we are told which is most likely this $270,000. Now, if they do revert back, it's closer to $340,000 in revenue, but I think
029it's a better idea to budget with what they're telling us and also the more conservative questions on financials or budget or those those two things. Just I have one um page nine, we had the list of expenses. The one that really jumped out to me was a technology >> 120% >> whatever. >> So I mean is there going to be more purchases? Are we going to really below that one or is that just going to be what it is for the year? >> Well, we're adjusting that with with the revised budget and I'll go into a little bit more detail with that. I don't I guess that the 75,000 was just a little bit low. Yeah. >> So that's adjusted that we've already you know met on that and >> there's the one that stood
030out to me. >> Sure. Yeah. Yep. And I'll have a little bit more detail when we when I budget on that. >> Any other question? principal report. >> All right, chairs outstand home. Um, superintendent, members of the board, um, wanted to give a few updates. Uh, the summer grant thing that Superintendent Leard was talking about. Uh, you saw the amount of work going into FFA. Uh, those FFA activities take place all year long. uh they don't just show up in September and start doing this. A lot of their activities take place over the summer. Uh some of their preparation for the CDEES that take place are over the summer. Um and what this grant allows is just allows that teacher time for those teachers to support that student learning over the summer and work with
031students on their CDE development on their SAPE projects. and uh they get a chance to go out and visit the students on site wherever they're working on their essayes and it provides us an opportunity to uh compensate the teachers for that time. It provides them that time to do that over the summer. So, it's a really nice uh program that's supplemented by the state and in the FFA program to uh uh allow that time. Uh, some questions on PSO have come my direction and when we talk about when I look at the ADM chart and you see it and Bridget please correct me when I wander into the woods here a little bit but the PSO we are in the wild west of PSO and states all uh schools all over the state are trying
032to figure out how to navigate create opportunities for students and maintain the programming that they have on their buildings. Um, you kind of get a double hit with PSO. As you create more opportunity right now and um, the more students you have taking PSO, the lower your ADM number goes down to. So when you see 896, some of that is accounted for by the fact that we have less students in seats in classes during the day because they're taking PSO. So we lose the student funding on that side. The double wham is we are also paying for the increase in the PSO costs for those students. And so as you see ADM go down and you see PSO costs go up um that gap gets to be significant and there are concerns around the state
033on not eliminating opportunity because PSO opportunities are important for students. Um, but the goal is to find a way that is less risks for us for maintaining our high school programming for our high school programs and create the opportunities for the students that they need. Um, one way that we're going to be working on that this year is a program called OCS. OCS is a combination I'm going to read this because I will get the schools wrong. OCS is a PSO program through Alexandria Technical College, Northwest Tech in Baiji, and Northland College, these Deep River Falls. OCS is like the first step to taming the Wild West. These three schools have got together and have tried to create a more high school friendly PSO option. uh it follows the school calendar uh the high school
034calendar. So kids don't start PSO classes August 15th or August 17th and there's nobody here at school and they don't know they haven't been a college kid before. OCS starts theirs to reflect the high school uh school year. Um students don't have to go buy their own books. The school takes care of that. Their books come here. They come to us pick up their books uh for their classes, the materials that they need for their classes. um they um the OCS program communicates. So a lot of times in certain PSO programs and a lot of the PSO programs, if a student struggles, we don't find out about that. They're not our student at that time. We don't know who their teacher is. We know that they have the college class that's scheduled. We find out
035what their grade is in that class when the college submits it to us. 45 seconds before it goes on the report card. Um, and so there is some risk involved in that. If a student struggles and they don't make use of the college advisors, there's not a way for us to know. OCS, um, creates a communication link between the school and the family. So they will be able to report grades back to the school so we can help provide support um to the students in those programs. Um here's the wonderful part about OCS. The average cost and I've had this in my newsletter the last couple weeks. Um the average cost per credit for PSO is about $260 per credit if you're St. Buck Tech, CLC, Bridgewater. Um, in the OCS program, the cost per
036credit is $135 per credit. This credit transfers just like any other college credit. It is it is just this program is is high school friendly. Right now, we have 35 students who are full-time PSO in our school district. That is at least 12 credits per semester. Um, if you do the math on that, 35 students, $420 credits at $260 is about $109,000 a semester. Now, take into account the lost ADM and the cost of the PSO. If we can steer our students, we cannot force them if uh we can't tell them, you know, you're going to get your birthday taken away if you don't take the OCS course. If you decide to take a course through St. Cloud Tech or CLC, they can still do that. We are definitely encouraging as many students as we
037can to take advantage of OCS, but that $109,000 cost through OCS is about $56,000 for the same group of students to use PSO. Same benefit to the students. They have the same schedule. They schedule it the same way. The only difference is more safeguards and better communication. books follows the school calendar. Um, and so we are going to be steering our students there. We've been communicating with parents and students already that we want them to make use of the OCS program. Um, so we are excited about uh seeing if we can bring down some of that PSO cost for next year. Um, the other ways that we're doing that is looking for ways to partner on CIS classes. CIS's college in the schools. It is taught by our instructors that have 18 infield credits in
038the area that the class is being taught in. We have about graduate credits in the area that it's being taught. We have about seven instructors that have that credential and they are all teaching CIS courses. the schools in our area, especially here and to the north of us who are dealing with the same PSO challenges that we are, are looking for ways to um combine and offer shared CIS offering. So, Little Falls has a class that's teaching CIS. Is there a way that our kids can access that? And there's something that we offer them and their kids access it to us. We keep our kids. We keep our ADM. The kids earn college credit. Um it's not online. They're working with a in-person staff member. Um so we are looking for those types of opportunities
039as well. Uh advocating at the legislature, keeping all of those things. uh in response to the legislature, they've asked questions and I've asked them, look at the OCS program. That's more along the lines of what we'd be looking for as a school. Uh and so we are continuing that advocacy. Um not trying to eliminate it in any way, shape, or form because that would be a mistake. Um we just want to get our handle on it, protect our programs. um and create a nice balance between the college programming and the high school programming that we have here. So, did I step into the woods or am I okay? >> Okay. All right. Um any questions for me? >> I have some. >> Okay. >> So, the problem with CIS is the accreditation of teachers, right?
040>> The >> because it's been an assault on them because they're not college teachers, right? the the college teacher unions have put up some roadblocks in terms of they feel that the college high school programs are a threat to that lensure at the college level. So if a teacher gets the accreditation is that lane change here in >> it is. Yes. >> You know that? >> Yes. >> Okay. >> Yeah. They definitely know it because the ones that have done it um are definitely checking on that before they go into it. >> Yeah. I'm sure it's a lot of work. they have to get because it's not as easy as it was six, eight years ago. >> It is nowhere near taking I remember um Jeff Shainrock was doing the 18 infield credits in math.
041He said it was some of the most difficult math that he's he's ever done. And uh it was weird to have a teacher like, "Hey, can you go fishing?" And he was like, "I got a homework." Um, yes, the the graduate work is definitely more rigorous. >> For this past spring, they actually allowed a if a teacher was working towards getting their 18 credits or their masters in a particular field, they could actually start teaching the CIS classes before they were done, which is helpful because we have one teacher that is working on their so we can offer some stuff next fall. I hope I explained a little bit about PSOI. It is a It's a learn. It It is like um described it as like having your hands tied behind your back and there's
042things being thrown at you and you don't really know where it's coming from. Um that's the way it kind of feels. Um but more the more conversation we have about it, the more clear we are about those challenges that we're facing and the opportunities that we have within those challenges, um the more educated and equipped we become to handle those things that are being tossed at us. >> I feel like the FFer is in here and the US club and some of that stuff are good avenues to promote maybe missing out on some of the the uh vocational stuff and staying in school. You got to remember this group of kids, we told them it wasn't important to go to school for a year and a half, too. >> Yes. >> So, >> and that's
043where some of this was born out of out of co was this a bit this online when the colleges went online, they found a way that they can extend their programming outside their walls. And so a lot of this is being made to supplement lost physical enrollment in their own colleges. Um the other part of it that's we need to remember and it's it's alarming when you look at the ADM count is um the ADMs go down, the PSO costs go up, but the the the other harmful part for us is we're still having administrative costs with our students. The kids who are taking PSO are using our teachers at times for counseling and they are using our counseling services and all of the stuff that we have here that is not being taken on
044by the college. We are still doing all of that stuff. >> They're sitting in the lion's den and they're stuck and then they going >> yeah they should be going to a college advisor but you know they're not they're going to go to the people that they know for support and our teachers help. They they jump in and do it. >> But um it is a um >> some of the costs associated with >> track at some point. >> What's that? >> Maybe that's a number you should try to track at some point, >> you know. So if you you go to the legislature or something, you could say, do you realize this is the time we're spending on their students, >> you know, they're ours, but you know, we have no idea what that
045number might be. And I am I am 100% behind. I want I when that when a kid walks in our building, they're ours. >> Yeah. >> And when they're on their sport our sports teams, they're ours. And we will do everything we can to help them. Even right now, not knowing how to define what it is that's happening, we're still in the job of helping our kids. So that's all I have. >> I have a question too and maybe it's more of a budget question. So the state money that we get per student, even if they're out at PSO and we're having, you know, say this $109,000 a semester, does the rest of that money then that that student acquires stay in the school or does that get adjusted to get that $7,430 times whatever?
046So say it's a halftime PSO, halftime student here, it be 7,481 time. Okay. Y Okay. All right. Any other questions? All right. Activities director. Uh, co-chair homestead. Um, superintendent, members of the board. Um, just a quick update on a couple things. Uh, first off, I would like to let you guys know that we, um, we did announce our AAA winners, which would have been, um, Chaz Pik and Haley Wbeck. they had a dinner. Um there were our picked so then they go to the section to see if they went to the next level. Um that was back in January. Um our XL award winner or nominations were Brianna Pop and Nor. Um difference between the AAA is for seniors typically they're involved in arts, athletics and academics. Um, Excel looks more looks at arts and
047academics um and athletics, but it's also looking at their volunteer service hours. Um, I'm actually on like the state level for picking the top 32ish um people that get presented at the basketball tournament. Um, so try to figure out who would be a good fit for that because I normally work with the activities advisors and stuff like that and Mr. sponsor. Um, as far as our winter activities, um, we're getting close to the end of our seasons. Um, this is the last regular week of girls basketball. Um, they'll they're projected to probably host the first round game here next Thursday. Um, against who? Not sure. We'll find that out Sunday. Um, boys have this week and next week with regular season play and then they'll start their playoffs on March 5th. Um, wrestling started a
048couple weeks ago with girls individual sections. We had two girls place fifth. Um, so close to making it to state, but it's like the top two. Um, and then this past weekend we had team sections. Um, we wrestled against North Eastern and Elely I think is there's it's a co-op. Um, and then we beat we won against them and then the next round went against holding for who's a very strong program right now. Um so um this Friday wrestling has their individual sections at Staples. Um robotics is also kind of getting towards the end of their season. Right now I think I have we have all three of our teams or three of our teams two high school and a middle school that have qualified for state and that will be the first weekend in
049March um in St. Cloud. Spring sports start second week of March. Any questions? All right, we will move on to the consent agenda. Um, the board is consenting to approve items listed below as presented at one time. At any point, a director can pull an item off the consent agenda for further discussion. Would anyone like to move an item from the consent agenda to the discussion part of the agenda? All right. Can I get a motion to approve the consent agenda? >> So move second. >> All right. Motion made by Hacket, seconded by Austin. Any discussion? All those in favor? >> I posted abstain. Motion passes 5 to zero. All right. discussion, information, and action items. Um 9A, the APAC vote of concurrence. Okay, this is a vote that we do annually from the board.
050Uh it's a concurrence vote that the APAC committee um signs off on with a concurrence or non-concurrence and we have to submit a report to MD every March 1st. We have 11 students, American Indian students in our district. Um, actually we found up to about 20 now, I think, but it's based on October one count. It's and so they're concurring on a plan that we put together um six categories uh for prek through 12 students. Um the parents of the committee, we met in January. We're going to meet again in April. Had a really good meeting. um very positive. And so your your vote tonight is really it's a vote to uh say that we had the vote of concurrence. Either whether or not they vote none or to concur, we still have to do
051the vote. >> All right. Can I get a motion to approve this? Moved by Director Offstead. >> Seconded by Director Andrews. Any discussion? All in favor say I. >> I. >> Opposed. Abstain. Motion passes 5 to zero. All right. 9B the 202627 calendar discussion. Um we will discuss the calendar this month and it'll be brought back for brought back for a vote in March. Okay. So I'll just talk some points to the calendar recommendation um options were discussed and uh shared and vetted from administration and staff both sites over the last few months. Um, one of the legislature changes this year was to offer districts to start before Labor Day for the next two years. Um, because Labor Day is later than tomorrow. And so we could start as early as September 1st. And so
052that's what our recommendation is in the plan is to start uh September 1st and then we would be done with the last student day before Memorial Day. Uh recent years we've had early for professional development. We would not have those in this calendar and those were for the redact trainings such as letters. Uh some consistent student off days other than September and May. We would have those in place each month which seems to be kind of a positive thing for staff and students. Those are the highlights that I I see in the plan. Are Wednesday Wednesday still going to be a late start for PLC's? >> Yes. >> Just on odd day weeks. >> Any questions or discussion? So probably the biggest change for people is just the calendar uh the early start before they
053Yeah. And with that it's I think it's Tuesday. I think it's September 1st. Right. >> Yeah. September 1st is a Tuesday. We have school Tuesday uh Tuesday, Wednesday, Thursday. We got Friday off the 7th. Monday is Labor Day and then regular routine again. >> All right. So, we'll bring this back in March >> unless we're ready to vote tonight, but it's for the board. >> Anybody have a problem with approving it tonight? You want to think about it? Talk to community friends. As far as total days, student days and teacher days, those stay the same. >> Um, are you worried about not having some kids for the first three days? >> No. And if I mean, if we have to make I mean we I know we have kids presenting at state fair and things
054like that, we would exempt that. to be honest with you, it's probably the best time of the year at best. >> I mean, it's a it's a it's more social in terms of the first couple days of but in terms of academically the first couple days of school where you're kind of getting into the swing. For a student who has been in high school for a few years and is down at the state fair presenting, there's good learning that's happening during those opportunities and it's just a matter of them socially. They're going to catch up on the Tuesday after Labor Day. That's the big I think kids want to, you know, they show off their new car or their new clothes or new aircraft or whatever they do and and that is just something that
055for the kids that are at the state fair, which is a great opportunity, they do definitely come back. >> The other thing I notic is graduation is that last week again, we've done that. This the last year was the first year that >> Yes. >> taking seniors all the way through. >> Yeah. I haven't had much feedback from the community. A little bit actually just one family that wasn't real happy with it. As far as you guys had any of the feedback from keeping the seniors that last week >> and in fact they got out by moving it. They got out the same amount of days before graduation as they did in the past. >> They did. >> Yeah. They were out about my goal is to try to get them out like this year
056looking at graduation being on Friday. My goal is to get them out Wednesday. >> Okay. >> So, if you have a the freedom for the the one that might need it, >> possibly. >> The one thing that is really nice about having the end of your school year line up with graduations when you get a weird year where you get three, four snowstorms and you can't do e-learning days. when your seniors get out the that if you have to add days on your seniors aren't making that up after the fact and so that's where you start running short on hours on seniors is they've already graduated out having them be there right there towards the end now you can make that adjustment you have a real you know my goal is Wednesday if we had
057a real bad winter and um shouldn't say that because we'll just the doors will fall off but um you have a regular winter, you can pretty much count on the Wednesday before graduation that the seniors are going to get out. But if we had a really bad one and we had to make up a day, my goal would be, okay, we're going to let you out Thursday afternoon instead of Wednesday and make it up without having to go into another week or into anything else like that. So, it provides us the flexibility to move. It doesn't really change much for the kids. >> What do you guys think? I haven't looked at it real in depth yet. Um guess wouldn't hurt to say a month a little bit. take the benefit of letting it for
058months. >> Don't look at the yellow thing. The the highle conference dates and stuff like that are just placeholder projections from someone already asked me you you have a conference scheduled on Friday night. That's not going to happen. >> All right. So we will move on to 9C um which is the band trip proposal. So I'm assuming Chris will talk about that. >> Uh chairs Hoffet at home members of the board superintendent part my name is Chris Capus for those who don't know me. I'm a band director. Uh this is actually a trip proposal for band and choir this year. Um we uh >> um as far as my knowledge, the band and choir have never traveled together. Um but with the instability in our choir program as of late, um allowing those choir kids
059to have the same opportunities the band kids have to travel was very important to me. Um the last time the choir traveled this year's none of the kids in high school currently were old enough. They were in eighth grade. Next year's seniors were in eighth grade. Um, so this trip proposal for next year allows them the opportunity to come with and and experience something that some students never get to have. We have students that'll never leave the state of Minnesota unless we take them on a trip. And this is this is a great opportunity for that. Um, so what I'm proposing to you is a performance on the seas. Uh, we work with music festivals out of Pennsylvania. Uh they are one of two um music performance companies that take students on cruises. Um this
060proposal would look like something like this is on this proposal. We would leave Sunday which in this case 2027 works out to be Palm Sunday and we would come back on Good Friday. So the students would miss four days of school. um in conversations with our AD and principal um this is the one week in the entire school calendar where there's not a conflict of sporting events. We looked at thanks or we looked at Thanksgiving break and there's basketball and volleyball going on. We looked at the holiday break and there's basketball tournaments. We looked at President's Day and there's wrestling as you all know. Um, so this is the one week, it's the week that follows the boys basketball state tournament and the week before softball, baseball, spring sports have competitions. Um, so what I'm
061looking for from you is a yes so that we can move forward. As you know, we have pre-registration starting um on Thursday for for with conferences tied to that. Um, I want to get out to the students that this trip is happening. Um, because my expectation for them is that they are in band and choir for the entire school year. Now, that doesn't mean kids have to be in both band and choir, right? They would have to be in one or the other. They could be in both, obviously. Um, but we are looking for retention. We're looking for recruitment. We're looking for keeping kids in our programs. Um, I recently went to an honor band and was talking with one of the college uh faculty members and he was talking about another school about the
062numbers. So I thought, huh, I wonder what our numbers are. Pre-COVID, we had 256 kids in band. As of this year, we have 156. We have still haven't recovered from CO. My hope is by having these reoccurring trips, we we connect with these students and keep them more in. And you know, it's there's always going to be other things that they can take, but if we can grab them and keep them, it's going to benefit us in the long run. Uh, so essentially what you're looking at is I gave you kind of what it could look like. Um, most of what's in here will probably happen. Um, right now the only thing that may change is the ship that we're on. And the only reason it would change is if you've looked at airline tickets
063in the past, you'll know that they're going up. Um, the trip time falls in peak spring break season. So, while I had the kids vote and they like this Utopia the Seas because it's one of the newest ships, there's also the Oasis, which is the new ship and the Wonder. They all go out of three different ports in Florida and whichever is the cheapest to fly to, that's what we're going to do. They all go to the same locations. Uh Coco K is Royal Priman's private island and NASA and the Bahamas um has a lot of cultural musical things that we can experience as a group together. Um um the other piece that I really like about cruises is, you know, some people like, "Why don't you go to New York? Why don't you go
064to Florida?" Well, here's the thing. Once we're on the ship, they're enclosed. They're not going anywhere. Okay? I could go to New York and we could go to Chinatown and I might lose a kid and that would not be good. That scared those are the things that scare me. Okay? This would be the seventh bandwire cruise I've taken as a teacher in my 21 years. I've traveled with peers. I've traveled with BBE and this will be the third one here in Royal if you guys approve it. Um, not only will the students perform on the ship, band will perform, choir will perform, but there's also Broadway show, Broadway musicals, there's um jazz combo things that happen throughout the ship so the kids can take in as many musical opportunities as possible. Any questions? Seven trips.
065Have you lost the kid yet? >> Not lost the kid. >> I did have to pay a really big fine or price. One kid went to the medical center. Rand. They won't let you off if you don't pay the bill. Don't worry. We work that off the end. But my credit card luckily was high enough to pay for that. So that's good. But no, I have not lost a kid. I don't plan on losing any. Um just so you know, when we went three two years ago, we had 35 band kids go. We had nine parents take along. Um, we'll have a tag along piece as well. Uh, my intention is to pitch it to our community ed director first before I pitch it to parents because if I can get the community involved, it
066makes it e that piece makes it easier. >> Is there a potential for fundraising that you could organize for that? Because I feel like a lot of kids issues could be they don't have the money to go even if they don't. >> 100%. We will be looking at fundraising opportunities. I don't have any right here in front of me, but that is something that we will look for um and give them options to fund raise if they would like. >> I have a question, Chris. I know we had talked before about the trips um not happening during the school year. Is it that March time to catch that last class? >> This Well, specifically, yes. But the other reason we would like to go in this time is I have heard through the great find
067that Spanish is looking to travel in the summer and having two trips at the same time if kids want to go on both is >> not possible. >> Anybody else? If we do approve this, we do need to change our policy because this is the third one that I know that we've done and our field trip policy in the 610 does specifically say if you're going out of state, it cannot be uh during the school year. I will say to that the one other thing to consider is you might want to change it anyway because nationals for robotics goes I mean band is you know obviously more of a class than some of those but if >> we're allowing other groups to go during the school year then it shouldn't matter what we're >> so
068there is an exception for those FFA Minnesota high school league and that kind of thing so it's really a class that's not doing something that's progressive >> that takes you out of state >> and I'm not against doing it at this time or during the school year. I'm just saying we're going against our policy, so we might as well change our policy if that's what we need to do. So, which is what we do. >> And do you need an approval tonight? >> I'm hoping for an approval tonight so that when Thursday happens and student leg conferences happen, pre-registration, we can get it out to the students starting tomorrow. We have senior high band and choir 8th hour before pre-registration starts so that the kids will all know that it's that they have this that
069they have to have this on their schedule so they can go >> administrations >> full support. I was a music person. >> I will say I went two years ago and it was really fun and we got to experience a lot of different cultures as well. So it wasn't just the fun aspect of it. We got exposed to a lot of different things. So it's definitely not an experience I would have had otherwise. >> Megan was telling me about after she got back and all she had to say was positive because of how much fun she had. So except for the sunburn. She got a really bad summer. She didn't like that. >> That is the one downside. Except my high school band trip was to Minneapolis and St. Louis. >> I went to San
070Antonio. >> So I'll make a motion to approve uh this with the follow on that uh the policy gets changed to uh strike that policy. I would just review the policy and bring it back to >> we can the policies are actually good. We just reviewed it like a year ago. >> That's the one line that's stopping us from doing this in accordance with our policy and that'll take care of it. I think I'll second that. >> All right. Motion made by Director Hopstead. Seconded by Director Andrews. Any discussion? >> All those in favor say I. >> I. >> Opposed? Abstain. Motion passes five to zero. >> All right. Um, approval of resolution. Could I get a motion to introduce the donation resolution and wave the reading? >> Move by director packet. >> I'll second.
071All right. I do want to mention um the donation the donations though um for the meeting Royaltton Firemen's or Royaltton Fire Department $4,000 um donation designated for the pickle ball tennis courts STC Optimist Club $1,000 designated to the care closet T-Mobile $30,000 to the football field Royaltton Student Council $1,500 $100 to the care closet, Rice Area Sportsman's Club, $1,500 to Deportage and St. Cloud Optimist Club, $1,500 to robotics. >> All right, the motion for >> I'll second. >> Yes. Oh, I seconded it. Yeah. Oh, so that was supposed to be after. Okay, so then you Okay. So So like I said, bear with me. whereupon set resolution was declared duly adopted by the school school board of school district 485 on this >> yeah but this has to be changed Okay. So, John, >> director,
072>> hi. >> Director Boy. >> Hi, Director Andrew. Hi, >> Director. Hi, >> Director. >> Hi, All right. Thanks, Ryan. >> All right. So, that one's good. >> It is very Yeah, that's going to take a while. All right. So, then we'll move on to 9E policy reading. The following policies will be reviewed at the policy committee meeting on February 25th. Uh nine sorry 102 equal educational opportunity 103 complaints students employees parents others 206 public participation in schoolboard meetings 505 distribution of non-school sponsored materials 507.5 school resource officer 903 visitors to school buildings and sites and 90 the second policy you're reading. We do not have any this month. Do we have to add that other policy to that one or will that be just something that >> we we can add that um as
073a first policy reading that uh the biggest ones that we added was 507.5 this this time as we're looking at school resource officer and really it's to look at administration to make sure that policy makes sense as it compares to um because I've seen probably four different schools and they are a lot the same in some spots and wildly different in others. So um which was very weird but procedurally um how they want to handle some things um makes a difference. So if we can kind of figure out how we want to do it then when we do hire a resource officer then we can collaborate with them a little bit more and say this is how we think it's going to go and and have a baseline to start with. So it's not uh
074I don't know how we want to do that. >> Right. >> So did you take that from another school or did you model this from another school? >> MSBA has a model. This is >> we we just never had it because we never had the name for it. But that was >> Yep. I just found it when I was reviewing some of that stuff and Midstate uses Little Falls as their resource officer. So, they gave us a bunch of really good stuff to kind of start with and hey, here's how we look at damage. Um there's a lot of uh damage there on doors and some different things and how that process goes through. So, And then the upcoming meeting schedule of finance committee meeting February 25th at noon, policy committee 25th at 2, and
075then the regular board meeting March 9th at 6. That's work for everybody. Madam Chair like to move for the meeting. >> All right. Yeah. 710. Can I get a second? >> Second. >> All right. Any discussion? All those in favor say I. >> I. Opposed. Abstain. Motion passes 5 Z. And then you wrap