001All right. Start with the pledge to the flag to the republic for it stands one nation under God indivisible with liberty and justice for all. And I apologize ahead of time. This is my first meeting I get to run. So it might be chaotic. Um, let the record reflect that all board members are present except Chair Hopstead and member Hacket. Um, board chair comments. I just have that a brief summary of our closed session in May after the regular board meeting. We talked about negotiation strategies. All members were present along with Dr. Weircant, Mandy Sadwell, and Heidi Hagen. Can I get an approval for agenda? So moved. All second. Moved by Director Tro, seconded by Director Boyd. Appreciation, recognition, and presentations. Oh, all in favor say I. I. I. I. So then I say any
002oppos. Any opposed? Any abstain? Might have to say something passed. Motion carries. Motion carries. All right, I got it. All right. Appreciation, recognition, and presentations. Chair Hol, members of the board, superintendent, Dr. Rar Camp Herman, Caitlyn Arnon, activities director. Um, we had a very successful spring, which is what you get. we get to recognize today. Um, so first up, I'd like to recognize our state track participants. We're sending six kids to state, our 4x1 relay, which is made up of Haley Wbeck, um, Haley Hartung, Lydia Pro, and Orura Wahberg. Um, unfortunately, Haley Wbeck's in Spain right now, so um, we are bringing an alternate Sarah Croll will also be participating. Um, Khloe Rei made it in the 1600. Um and Max Veneran made it in the triple jump and Lydia Pro also made it in
003the 100s. So if you want to stand up girls. Um in addition our next one, Chloe Rei was named the CMC track athlete of the year this year for her performance at the CMC where where she won the mile and the two mile. Right. So congratulations. I got from then we'll grab pictures afterwards. Um, next up we our robotics team um got to go to worlds. Again, this is a different team and a little bit younger group. Um, but the team was made up of Charlie Brothel, Blake Rory, and Rose Rant. Um, so want to stand up. So at state they got a bid to worlds for this how well the robot worked and how well they did and so they got to go down and then experience worlds. Was it a good time? Yeah.
004Okay. So I believe I have for you guys as well. um golf. The golf warers were not able to attend tonight, but we had two allconerence um golf members this year. Marca um Soak and was for uh all conference for the girls and Zack Shrout was all conference for the boys and Zach was also the golf player of the year for um the boys side. So, congratulations to them. And the last one that I'd like to recognize is that our baseball team was conference champions. Um they shared it with um BBE, uh Payneesville, and Holding. Um they all kind of beat up on each other and they actually just recently made a pretty good run in section play as well. So congratulation boys. So since you threw the first ones up, you can take your
005picture. Not bad. So the team ended up 10 and four in conference play and overall you were 16 something like that. Um try You guys [Music] 16 and eight. 16 and eight. That probably includes layoffs, too. And we're bots. All right. Recognition of citizens for input purposes all gone. Um reports and news for committee reports. Finance committee met on May 28th. Um, we had a brief update on the legislative the legislative session and we went over the uh we reviewed the budget again for next year and the projections for next year's enrollment and Heidi will go into further detail on that. Anyone else? Yeah. I don't even have my policy stuff here at home. Didn't write any notes in mind though because I thought Ryan had it. So, I'm not much for an update. Oh,
006yeah. Ryan for policy committee. So we have some second and finals if you want to look at the list if you uh second readings for student discipline and then the addendum for 506 second readings for 516 including medication and tell health 516 forms 5165 overdose medication those occurred on or 69 we're up those violence prevention 525 and then 721 uniform grant guidance policy regarding federal revenue sources. We have some final continuing on second final and third. Yeah, we'll see when we get through the approval. All right. So then superintendent report, right? And I'll follow up on midstate. Um I'll give that since they'll be meeting Wednesday night. Ryan would normally talk about Midstate. Um so Wednesday night they will be meeting and say night is four o'clock. Wednesday afternoon they will be meeting and at
007that point in time the board will be asked to approve um the reimbursement back to the districts for dollars that based on their audited um fund balance from FY audited FY24. So we'll talk about that more when Heidi gives a presentation to show what that looks like for us and its impact to us. Um so that's mistake. Um, I would just like to say thank you for the board and the community for my time here. It's my last meeting here at Loyaltton. It's it's been a really good good place to be an opportunity for me and I really enjoyed the students so much and the staff are incredible and it's just this is kind of a hard hard night for me. But I just want to say thank you for all your support and the
008community support and the parents and our staff is incredible. our leadership team. That's great. And um just really jelling. That's hard to leave when we really have a good team. Um Heidi and I just meeting today talking about the money, the budget, and where we're at and just like how far we've come and just that's hard to give up. But thank you very much. You and business manager people Uh, good evening, Chair Holm, members of the board, superintendent Dr. Christine Warham Herman, Heidi Hagen, business manager. I'm presenting the fiscal year uh, budget update for the month of April. And I brought my computer up here because I have some additional information uh since uh the the report has been published and I don't want to miss anything. Okay. So enrollment as we uh mention and
009talk about every month. Originally we adopted uh this year's budget at 910. We've revised it to 918. The month of May enrollment stayed steady at 925 students. Uh next and this is uh same enrollment historical chart that we have in every month's meeting. All right. So month end April 2025 uh for the general fund revenues uh overly overall slightly ahead of the uh revised budget as a percentage at 76%. You can see the comparisons there in April of 24 and April of 23. Uh local revenues at the month end April exceeded the current revised budget uh by about $36,000 and that is due to an increase in donations. What I do want to bring attention uh to the board tonight based on the information that we uh know now at this time current revenue revenue
010year to date uh does not include the 135,000 that Dr. Christine Waramp mentioned uh as a a mid-state uh distribution of their unassigned uh fund balance. So, the 135,000 that we're anticipating from Midstate in addition to the additional donations that we have received uh in May and potentially in June of uh an additional $120,000. Most of th that donation came from the EM Sprinkle uh music and band uh donation uh would result in uh total revenue in the general fund uh to come in about $285,000 above the revised budget. Next slide. uh month end for April 2025 general fund expense overall on track as a percentage of the budget just under 73% and comparable to uh prior years months of of April and 24 and 25. And then the next slide goes into details as
011to where we are in those different expense categories. Salaries and wages are slightly under budget. Um tracking really close to prior year to dates with uh the expectation that those will come in um budget or slightly under budget at the end of the fiscal year. Benefits are under budget. Purchase services, supplies, and capital and other uh transactions are on budget uh as the as an overall percentage. What I'd like to bring attention to here, as I did in the general fund revenues, is that based on the current information in the year-to- date um expenses for April, benefits have been tracking percentage here and there over the last few months. And currently, as of April, benefits are tracking underbudget by about 3%. uh resulting in a total uh budget um of of benefits to come in
012under when we take into account the additional expenses that uh will be uh spent for the EM sprinkle donation. So we receive the donation staff are starting to make purchases based on uh the purpose and the direction of that donation. Overall, I'm expecting we are expecting that expenses will come in under budget of maybe around 15,000. So, you take that into consideration with the uh 285,000 that we're anticipating will come in revenue over budget and the 15,000 uh of expenses that that we might come in under budget. um we will see a potential of revenue exceeding expense by about $367,000 for this fiscal year which um we budgeted half if not more than that to be um less. And so what that's going to do for our unassigned fund balance we have yet to determine
013because some of of the revenue and some of the expense are in reserved or restricted funds. But overall we should see revenues exceeding upwards of 300 some thousand dollars. So we anticipate that unassigned unbound percent to be quite a bit higher than what we initially put out with our revised budget. Now the caveat to that is the board does have to approve it Wednesday night at Midstate. I can't imagine why they wouldn't when all superintendents and the executive director of Midstate is proposing that we would do that as a benefits at the district. that does take their unassigned fund balance down to 18% versus I think 26 now. So puts a low policy um because it's they should have a minimum of 15. So any questions? That's also a new process that we just got
014developed this year. So when I first started Midstate's fund balance was I think over 80%. They don't invest cash. So, it's not really smart for them to hang on to dollars when they consider anything invest. Any questions? Thank you. You princip members of the board, superintendent, Dr. Wear Camp, Joel Swenson, high school principal. three things that I'd like to thank the board for attending graduation uh on the 30th. Uh it's a means a lot to the graduates um and to the community that you're there to support the graduates. The good news was we started May 1st with 77 people potentially graduating and we ended that night with 77 students graduating. Um a lot of work by staff. Um, some students like to cut it closer than they might be comfortable with. Um, but in the
015at the end of the day, they they made it and so we ended up graduating technically 100% of the of the students that we had eligible in the senior class. Um, third thing and final thing, summer school started today. Um we have about 34 high schoolers doing credit recovery. Um but we only had like eight or nine middle schoolers. And so we'll have to take a look at the future of middle school summer school as we move forward into next year to see if it's a viable uh expenditure for us to run buses and lunches and stuff like that. We'll have to take a look at that. So, um, but, uh, the kids came in and got to got to work and we're working through targeted services through Freshwater and getting all that paperwork and
016all the stuff that has to go into the summer school uh, to to get it going, keep it going through the next 11 12 days. So, questions. All right. Thank you. Chair Hall, members of the board, superintendent Dr. Camp Hartman, Tony Newman, elementary principal. I just have a couple things as well. Um, another year in uh it was great to see and celebrate all week long this uh um two weeks ago with with our kids whether it's kindergarten coming from this building and transitioning across the crossing the bridge to uh the elementary school and our fifth graders um successfully navigating elementary school and then crossing the bridge and coming back here. Um, so it's pretty neat to to to be a part of that and and see the the joy in all the kids' faces.
017That last week was super filled with with a with a ton of different things. We want to make a special thanks to a real PTO and our parents and and volunteers for coming in and um helping to manage some of the stations, uh the bounce houses, the music, and and just being a part of uh their children's education. So that was that was a a super super fun-filled day. Um we've completed year one of the read act in our letters training. So our our K5 teachers K12 sped um and some others are through year number one um with letters. So they've done their four sessions, they've done their first four units and then we start volume two up in August with volume five and we will navigate through that. Uh the one nice thing and
018feedback that I got is don't have a six-hour PD day on the last day of teacher service. So be doing that. We made we made some changes. Child early child's all done. Uh all five of them were they were done. Shoot. They were done uh late April. So they were all done. They are all good to go. We've got their certificates. Uh they've got them. Um but uh but yeah, we're humming along moving into next year. We're going to we're going to be training our pair of professionals as well into some literacy uh so they can be um much more involved in kind of delivering these interventions and supports for our kids K preK through 12. Um so all of those people will be getting that training here coming up next year. So any questions?
019How many years of training is that? Two. Two. Two. Yeah, it's a two-year for this first phase. Um we chose the letters. It's it was highly recommended. You could have done the 18-month program. You could have gotten done in one year, but what what fits best for us and the feedback that we got is you do this this two two-year investment. And I'm seeing the things that they're teaching in the classrooms. They're buying their own manipulatives. They're buying the mirrors. they're doing the the phmic awareness that is needed to for kids to understand, you know, and and I I asked my daughter um something about about phonics. Well, dad, that's a dip thong. And she did the mouthing version of that. I was like, she's paying attention. So, um but that but it's really really
020cool to see some of those things come through and how they're understanding our language. Um, so we're seeing spelling, better spelling. We're seeing a little more communication and and effective communication and how they're expressing themselves and how they're beating and uh it's it's been a it's been a good thing. So, we don't know about phase two, which are secondary um really six 6 through 12 English teachers. We don't we won't know what that training is until the fall. We can't register them till January. So, we're impatiently, anxiously awaiting uh what's going to happen for them, and we just don't know yet. So, you activities director, chair home, members of the board, superintendent, Dr. Veramp Kerman, Kaitlin Arn, and activities director. Um overall, our activities had a very successful year. Um I thinking and reflecting back,
021we sent at least one person to state during each of our seasons. Um we had teams that made it very far into sections for all of our um seasons as well. Plus, we did really well with our performing arts with our choir getting a superior rating. Our band did really well. Um and so it's just really fun to see how how our activities and athletics and stuff like that are growing. Robotics going to worlds again. um FFA getting recognized as a silver chapter at the state level, which is a big honor. Um so it just makes me really happy to be here and to see all of our areas growing and it's not just one spot, it's everywhere. So it's exciting to see and I look forward to next year and when our season begins
022because we're already planning. Any questions? Thank you. All right. So, on to the C consent agenda approval. Can I get a motion on that to approve 9A through 9F? I'll make a motion. I'll second it. All right. Motion made by Director Andre, seconded by Director Po. All in favor say I. I. Motion queries. All right. And again, should I ask for discussion on that part that was okay? All right. Um discuss discussion, information, and action items. Okay, I learned that. Yep. Okay. So, so that's how you FY26 budgetation. I go up now. Y chair home, members of the board, Dr. Christine Warhammer, Heidi Hagen, business manager. I am presenting uh the fisc year 26 budget for board uh consideration to approve for next year. Pull it up here. Okay. So I begin uh with the
023enrollment projection. As you all know, we received the majority of our funding based off the number of students that we serve here in Royaltton. Uh for the 2526 enrollment projections preK, so pre kindergarten, which is our early childhood special ed students through 12th grade, uh we're projecting at 916 students. Uh this is a result of uh holding kindergarten enrollment at 65 students and then all other grades rolling forward meaning our kindergarten kindergarteners this year will roll into first grade. First grade rolls into second grade and so forth. And I want to interject rightly on that. And that kindergarten number is a conservative number. It could very well come in at 70 like it's been in the last several years, but we're just being a bit more conservative with our enrollment. Uh we and as I
024um was going to mention too uh we uh projected 916 jased on our current enrollment of 925 in kindergarten through 12th grade the overall 10-year average enrollment of kindergarten through 12th grade around um and then based also on what we had budgeted and revised the budget for this year. So as Dr. Christine work camp mentioned we feel 916 is a conservative approach. Uh we will continue to monitor it month by month as we uh have done um do so now and in the past and if needed we can um bring to the board a budget revision consideration based on actual enrollment. uh the historical trend information for reference and then we dive into the actual general fund fund one fiscal year 26 assumptions our revenue uh we are assuming based on what we know at
025this time uh Dr. Christine Waramp and I will also talk about what we have since learned or what we expect to learn given special session is now uh in progress. But overall we do know that 2.74% is the actual increase to the formula which would result uh in an additional about $113,000 to the district based on that 916 enrollment projection. So I'm going to jump in just right away if you don't mind. It's my wheelhouse. So one thing we know about special session it's it's in progress and a very very new thing came out of the committee for us is in the education world we're very pleased about and it looks like if the current group approves what the committee's putting forward compensatory would be held harmless basically for us and so that 230,000 would
026actually be realized at 367 I think actually 5,000 increased over this year it's sounding again that's what the committee is recommending so we're hoping that doesn't change during this special session. Um in addition, unemployment insurance is still in there to cover that for the next year um potentially bianium. So couple of things though that did come out is the school support personnel aid is according to the committee again being held uh cut for some but for us it'll be held at that 40,000 minimum that we've been receiving. However, the library school library aid is getting cut in half for us as well as everyone else. So that goes from 40,000 to like $19,000 some odd dollars. So just knowing that if they come don't mess with anything in the educational piece of the budget bill,
027um that will be good for us. That will be a definite increase in revenues for us. And the budget numbers that I'm showing you today do not include what um Dr. Christ had just mentioned. So the likelihood is if it all comes to fruition, we will be revising our budget at some point with these updates. Uh we did uh also receive uh the special education access funding approval. So that that is about $84,500 that is included in the budget that we'll be talking about. So as you know, this is the first year we've applied for that. We did get back from the state that we were approved where Heidi and I were both misunderstandings. assumed that it was going to be for FY27 that you get your funding expense in 26, get your money in
02827. That happens so much with special education. These funds not the case will actually get those in FY26. So that's a positive. And we don't have increased staffing. We just use them differently to code them there. And then all other categories such as local revenues, uh, title revenue, donations, interest, income, I'm projecting that we'll maintain, uh, and keep those flat for conservative measures. On the expense side, uh, 3% increase in all categories. So in all categories meaning salaries, wages, benefits, purchase services, supplies, capital. Um this is based on knowing that we're in a curriculum gap year next year. So we don't have uh the rotational subject matters that are coming up. Uh so we're budgeting uh limited amounts for curriculum needs next year. Uh we have um projected that we'll have minimal capital or long-term
029facilities maintenance projects in order to build up that long-term facilities maintenance fund balance for future needs such as roofs. Um so that's what we're projecting. Now we have so that is air handler units and boilers and all those expensive things that you know happen and can happen. So we'll have to navigate that. But at this time we don't have any summertime or annual large capital projects or um maintenance needs. And so we're budgeting to keep back $100,000 in that LTFM which puts us to 200,000 there plus the assigned there's an assigned fund balance already for the roof with 100. So you you're about $300,000, but everything plays out. Nothing flows up. Um that's where we end this. And then the projector's expense budget for the general fund does include what we know at this time
030for uh changes and or updates in our staffing. So based on the information that I have in this budget, not what we have since learned is that revenues would exceed expense by about $240,000. Now, with the compensatory hold harmless increasing um up to that 365 um dollar funding and um the changes in the school support aid and the library aid, uh we would based on that look to see um revenues exceeding expenses um by about $350,000. again as if everything plays out based on what we know at this time. Um, so a 17% unassigned fund balance at just over 2 million will likely be higher than that 17% and that $2 million. Also noting that we're going to end the year based on those um additions that we talked about in revenue for the monthly
031update with the additional midstate distribution funds and the increase in that donation. So to be determined um this school year's uh revised budget of 15.8% 8% unassigned fund balance will likely be more than that which will then roll forward into what next year's unassigned fund balance will be. So, um projecting closer to that 20% um which max or that's always been my goal was to sit at 20% here because you don't have an operating referendum and so when you have any kind of declining enrollment you don't just you can't just necessarily cut your expenses to meet that match that so if you can be there I think that's a good place uh so these are just the numbers uh you have this presentation in your board packet plus the actual board summary with all of
032the funds uh listed. And this is just the general fund showing, you know, just under 12.4 million in revenue. Uh and then just over 12.1 million in expense, which results in what I um shared is that $240,000 uh excess of revenue. Any questions on the general fund before I dive into our other funds? Okay. Uh so then the next uh uh category of funds is our food service which is fund two, community education which is fund four and debt service which is fund seven. And so this is looking at all three of those um funds, the revenue projected for next year, conservative across all funds. And so looking at food service, uh I looked at current year trends, participation of students uh in the meal programs and uh any other uh local andor food service
033revenue projecting just under $86,000 there. So just a slight reduction from this year again conservative approach. And then community education uh myself, Dr. Christine Warhammer and former HR community director Amy Krueger along with some staff from Midstate who also helped support our community education program through our early childhood family education. We spent some time going through the community education budget both revenue and expense. We feel that uh next year's projection of just over $516,000 is a conservative look um at revenue taking into account that we're getting less pathway one funding. So that's scholarship driven funding of le about $30,000 less. And then we're also seeing a decrease in our paid preschool tuition of about $30,000. So with those into account, taken into account, we feel that um community education revenue is going to land somewhere
034around that 516,000. Debt service is all based on our levies uh and the the aid statutes uh through the state of Minnesota. On the expense side, again, food service, community ed, and debt service. uh all funds are based on year-to- date all projections are based on year-to- date uh trends and current updates uh based on what we know at this time. So you look at food service uh just over 802,000 taking into account u you know a 3% overall increase uh in expenses, salaries, wages, benefits, purchase services, supplies which is mostly food and milk costs etc. And then community education looking at about $493,000 uh in expense uh considerably lower uh than what we are expecting uh for this fiscal year at $554,000. Um that's taking into account some staffing changes and then uh looking
035at some of our non salary and benefit costs and then debt service is based on our bonded debt payment schedule supported through that levy. So based on the projections in those three funds, uh food service about 31% fund balance or 253,000, a slight increase from what we're projecting this year. Community education is about an 83% fund balance uh or $49,500 again increase from this year uh which does take into account uh the hiring of a community direct director. So we are projecting that expense in addition to seeing that that fund balance increase and then debt service is based on statute around 32% or $638,000 questions on the other funds. Thank you. All right. Can I get a motion to approve the FY26 budget? Director Trout. I'll second discussion. Any discussion? Right. All in favor say
036I. I. All oppose. I'll abstain. Motion carries for zero. Approval of insurance broker proposal. All right. Third time's the charm. Chair Holm, members of the board, Dr. Christine Woodamp, Herman, Heidi Hagen, business manager, presenting on the work that uh we have done uh as a um district on property insurance uh requesting proposals uh and uh the results. So if you look here, I provided the timeline. So it does take some time to really dive into uh this process to ensure that we provide ample opportunity for those that want to propose uh being involved with the school district with commercial property insurance and work comp. So we started back in March where we announced that we wanted requested proposals. We closed uh that announcement for questions on March 12th. They were all of the proposals were
037due March 19th. The week of March 24th, we selected the brokers for interviews based on the proposals we received. Uh we interviewed four broker/ agents the week of April 7th. Uh then it became time for the brokers to go out and request uh proposals from different carriers. And so the week of April 11th, we assigned uh carriers to those finalists. And then over the next month, uh, the brokers and agents, uh, went out on our behalf to solicit proposals for commercial property insurance, work comp insurance, and cyber security insurance. And then we met with each of those um, agents and brokers the week of May 26th, and I'm here tonight to provide you with those results. So, overview of agents and brokers that provided proposals. We had USI Insurance Services uh who is our current
038uh broker, Christensen Group, Northrisk Partners, and Weisenegger Engel. And all uh out of the four of those, USI Insurance Services is based out of the metro. Uh Christensen Group, Northwest Partners, and Weisener Engel are all within um a 35 mile radius of the school district. So, this is a little bit small, but I wanted to provide you with as much detail as I could. Um, there's a lot of caveats and variables to insurance proposals. Um, coverage, types of coverage, uh, the the deductibles, the property values, um, all of those sorts of things. And so I felt like providing this information would give you an idea of where we uh ended in in the proposals we received. And so USI as as our current broker um proposed Liberty Mutual for our property insurance. They proposed uh
039Beasley for our cyber uh who we currently have. And then um they didn't um have a cyber or a work comp quote uh but we currently have RA uh and I provided there uh the assumption there on what that renewal would be but overall our expiring premium is about $192,561. Um it does not include an active shooter or firearms uh policy or coverage I should say. Uh the proposed premium is um about $200,368. Uh it does include the work comp estimate of $54,000. They are valuing our property. And when I say valuing our property, they have uh programs within um their suite of of uh I guess property valuation systems and they're valuing our property um just under $89 million which includes all of our you know physical properties. Um they didn't itemize out individual
040buildings but their total property value and our personal property. They uh currently propose a $10,000 deductible on property. Our auto is less than that. And then depending on um other perils regard regarding wind and hail uh that is proposed at 1% of the the actual property value. So, hundreds of thousands of millions of dollars for a wind and hail deductible. Christensen Group, uh, they didn't provide a cyber quote. However, um, I included the Beasley cyber quote, um, being our current, uh, carrier for that and, um, the consideration that we would continue with that carrier. Total proposed premium $173,125. Christensen's group is voting from EMC for property and work comp. Uh the property uh proposal does include the shooter and active shooter and firearms coverage. They have our property valued at the same as our current
041broker at 80 just under 89 million. uh their proposal from Christensen, uh EMC is quoting a $25,000 deductible on some uh coverages and 10,000 deductible on other coverages. Again, the auto deductibles are a little bit lower than that. And similar to USI and the Liberty quote, they too EMC has that 1% wind and hail deductible which is based on uh the overall property value. Northris Partners uh came in and they are providing property and work comp uh proposals. They didn't have a cyber quote. So you can see there at the bottom I'm including our current carrier Beasley for that estimation. Um their property proposal came from Glatfelter and their work comp came from accident fund. The total premium that North Risk is proposing through Glatfelter and Accident Fund is 182,232 for the premium annual premium.
042It does not include the active shooter firearms uh coverage. Uh, Northrisk did provide us a standalone policy for the active shooter and firearms coverage which was around between 6 to $8,000 depending on what we would have chosen. I did not include that in the 182,000 uh because the 182,000 was already um over what uh my recommendation is going to be tonight for coverage. Weisenegger Engel uh property work comp and cyber. Um I chose uh the cyber from Beasley because we know that that's the carrier we're going to move forward with and it would um be included in our total premium costs. So property proposal came from Wright and our work comp proposal came from SFM. Total premium is $170,573. It does include active shooter and firearms coverage and I'm proposing the beasley work or cyber
043coverage total property value of about 92 million. I do want to state that and I didn't on Northrisk but Northrisk partners and weaker Engles agents and brokers physically came to our school walked the property with Tony Dval took measurements uh went back submitted that into their their their programs and came up with itemized property values for every single building whether it was the shed, whether it was the bus garage, the actual building dugouts, all of that. So, we felt it was important to note that we had two carriers that spent time here on our properties, spent time with Tony Dell, who knows our properties inside and out. Um, they commended us on Tony's knowledge of the district and his historical um recollection. And so we feel that these property values that have been submitted although
044a little bit more are very detailed, very informative and covers all aspects. Probably more accurate. Yes, it does actually. And then uh flat deductible on our wind and hail across the board. So we have a $25,000 flat deductible. Auto, of course, is a little bit less as well, but if something were to happen to our roofs with wind or hail, we're not uh held accountable to that 1% property value. Um, and it saves the district considerable amount of of money should something like that happen. um both north risk on the previous slide if you want to go back um I don't think I mentioned that but again property values again taking into account all the buildings everything and that they also had a flat deductible and so that included the wind and hail so overall
045go to the this is the recap um USI came in at the highest which is our current um broker they have the 1% wind and hail and they do not uh have the the shooter active shooter coverage in our current policy. Um they too would have the option for us to purchase a standalone. Uh Christensen Group uh was uh just over the 173. They had the 1% wind hail deductible. However, their policy included the active shooter coverage. Northrisk Partners and Weisenger Engel both very detailed in their approach and their partnership with not only Christine and I but Tony as well. Uh Northris came in just over 182,000. They do have the flat deductible. Um it includes wind and hail. The one caveat is it does not include the active shooter coverage which would be a
046standalone policy in addition to that 182,000 which brings us up uh closer to that $190,000 total premium. Weisenegger Engle came in at 170,573. It's a flat deductible. um includes wind and hail, includes active shooter coverage and includes property work comp and cyber security all for um you know when you look at comparisons there considerably less uh taking into account total coverage. So my recommendation to the board would be that we would uh partner with Weisengger Engel knowing that the $170,000 one saves the district money provides comprehensive detailed coverage um in addition to what we currently um don't appear to have in our current policies and premiums. and uh $200,000 had we not done anything would saving the district about $30,000. But that is not in our budget. I mean, we haven't budgeted for that in
047FY26. Correct. We budgeted more than this is you if you approve this tonight, you're actually going to when you revise your budget have savings. So even less expense. But because you hadn't approved it, we couldn't budget for that. And we didn't know when we were putting the budget together what we would get for this piece. Yeah, we assumed that higher than the 3% you any questions. Thank you. Great. Can I get a motion to approve the insurance broker proposal? Who was selecting that? Why is it so moved? Director Trout. I'll second that. Seconded by Director Bo. Any discussion? No discussion, but great work. Yeah. Yeah. And they were so detailed like those two last two companies coming here and spending time was matter. How long have we just spent with that other company just because
048um they got right the year I started they had just come on board like that year prior or right before I got here my is my recollection. It was just not too much long. And if I can mention to a thank you to all four of of the companies. U you know some more detailed than others but they took the time to want to partner with the district. All right. So motion made by Director Trout, seconded by Director Boy Boyd. All in favor say I. I. All opposed. All abstain. Motion carries four to zero. Right. Um next approval of Minnesota State High School League resolution for membership. Chair members of the board superintendent Dr. Wear Camp Herman. Um it is an optional thing to be part of the Minnesota State High School League. So every
049year we have to submit a form putting in our formal request to be a part of it. Um so this is what this form is for. And so this is an online docuign document. So I will sign it and then it's going to come to you to sign this court. Be watching for that. I'll make a motion to approve the Minnesota State High School League resolution for membership. And I can second that. And I believe we need a roll call vote on Director Boy. I, Director Trout, I, Director Andrews, I, and Director Hull. I motion carries four to zero. Approval of girls swimming co-op. Um, so this is two different forms. So our swimming co-op right as it stands right now is between Little Falls, Pillager, Staples Mley and us. Staples Mley has so we
050have to dissolve that co-op because Staples Mley does not have interest in it. So we have to do a form to dissolve it. Then we have to make a new form to create basically a new co-op with just Little Falls Pillar and us. So that's what these two forms are. All right. Can I get a motion to approve the girls swimming co-op? So moved. Director Boyd. I'll second. Director Andrews. Any discussion on that? Right. All in favor say I. I. All opposed. I'll abstain. Motion carries four to zero. All right. Approval of football salt fundraiser. So, the football team to help offset some of the additional costs of equipment and stuff like that, we'll be selling um salt. It'll be starting in August and going till the end of September. Um so, we just need
051your approval since this is a new fundraiser for them. And I get a motion to approve the football salt fundraiser. So moved. Motion made by Director Trout. I'll second. Motion seconded by Director Holm. Any discussion on this? Exactly. Um so they're going to go around with forms and ask people for if they want to buy salt um other like water sap or salt. That's excellent. I feel like it's not the water. I feel like we proved a similar one for the Spanish um trip than last fall and stuff. I think it's maybe a different company. Um but same concept though. We could our hope would be to sell it and deliver it. Yeah. Yeah. That worked out really well because I bought it from a Spanish group or whatever and they delivered it right to
052my house with a trailer and they brought it right into my mechanical. So carry. Yeah, if you have the space to even have an extra stockpile of it, that's helpful. All right. All in favor say I. I. All opposed. All abstained. Motion carries 4 to zero. All right. Approval of 202526 strategic plan update. Okay. So, as you know, this committee's been working hard all year long to we got our new one in 20 started the work in 21, got approved in 22, kind of went out and did a revamp of looking at our action steps and priorities to determine if what ships need to be changed. Um, keep in mind that all that work in 2324 last year got us our interactive document on the website where you click on the different priorities and get
053you to where you can see the action steps. So we move on to this year and this is what that looks like currently online on our website. You can see our core values, our mission and our vision. Go back a second. You can see the priorities there. Um listing out the comprehensive achievement civic readiness goals there used to be world's best workforce. Keep moving. So now the committee met September, November, February and April and we refined what this looks like as well as giving a new look to that particular document. Um so we did survey the community, our school community to see what their impact would or what their input was. Do we want to move? And so um you kind of see who the one that participated in the survey um and then how
054they ranked all the priorities what where they found what was the most important and then um they looked at those goals on what the what's been required by the state how they ranked the importance in their view from our community members and then again the different um action steps that followed under each priority they ranked is where where they thought those were most important to them. Keep going. So you can see that for three, you can see that for four and then five. So that was the information from the community in response to the survey that then the committee went ahead and took a look at and basically from the meetings that the committee had from input from our staff and then from that community survey what we kind of what we gleaned from this
055was um priority number three is if you I'm going to start at the top previous actions at 3.1 that they wanted that change to read as rather than more social workers or counselors, it was provide support for students and staff with social emotional opportunities. So, they didn't want to lose the support. They just didn't think it had to necessarily be related directly to staff. Also, under priority three, they wanted to add in continue improving the fifth and sixth grade transition. They knew we were doing a lot different. They the committee liked hearing that. They want us to continue doing that and maybe change it even more. So, whatever that looks like. If you look at underneath priority five, they wanted to eliminate the activities bus as well as the electric sign. Just didn't feel like
056that resonated to the top. Wasn't something they really wanted thought was necessary to put the resources toward. Under priority number two, they wanted to add um two ideas of considering adding additional IT classes, information technology classes in our future. How would that look? Is can that be a consideration in our future? as well as consider adding business or entrepreneurship classes in our future. So they wanted us to add those action steps as future possibilities knowing that we don't do everything at once, you know, just like when we had our original plan. So this is the new graphic that would be on the website. We felt like the other one got a little busy and we instead of um listing out those goals for number one, you can click on number one now and it'll take
057you to that look of it'll take you to those goals that the state requires us on a next sheet. And the same thing with all those. You'll click on those and it'll take you to the action steps. And we'll still have the history up there from prior years like it still shows you go back to see which action steps have been done on that one. but it'll have a different kind of look here for that particular one pager. Um, next slide. So, that's kind of what you had um provided last week to read to review. I don't know if you wanted to add anything um or if you're have any questions or want to change something. I don't think your new board graphic is much better, but I thought the first one was a little
058wordy and as just browsing the website, it's a lot to dig in. So I feel like that gives people the ability to dive deeper if they want to or just see the high level priorities. So I do like that Nicole put that together. So thank you for that. All right. Anything else on the strategic plan update? Can I get a motion to approve that? Second. So motion director Andrew seconded by director Tro. Um all in favor say I. I. I. All opposed. All abstained. Motion carries 4 zero. All right. So then the policy remains right. I just the list to those. Yeah. Just this though we do need approval on she just got direct approval because it's the seventh. All right. So policy reading um first policy reading second policy reading policy 506 student discipline
059and addendum policy 516 student medication and forms policy 516.5 overdose medication policy 525 violence prevention and policy 721 uniform grants guidance policy regarding federal revenue sources. So need approval for So we need approval for second and final policy readings policy 413 harassment and violence and policy 806 crisis management policy should director Trout second seconded by director home. All in favor? I I. All opposed. All abstained. Motion carries four to zero. Approval of third policy readings. Policy 62021 literacy and the read act. Moved by director Trout. I will second. Seconded by director Andre. All in favor say I. I. I. All opposed. All abstained. Motion carries. Four to zero. All right. And then we have an approval of donations by resolution. Get someone to introduce that. I can do that. Director Trout. Then I so um
060member Trout introduced the following resolution and moved its adoption. Whereas all information is included in your packet. So I just Yep. So Jay's Tree Care has generously donated 10 yards 10 yards of red mulch to the Royalton School District. Medronic has generously donated $4,000 to the Royaltton School District for the band program. Medronic has generously donated $500 to the Royaltton School District to be used for the BED program and the Royaltton's Lions Club has generously donated $1,000 to the Royalton School District to be used for the community ed program. Whereas the conditions of this gift are included in the packet. Therefore, be it resolved by the Royalton School Board to gratefully accept to the gifts. The motion for adoption of the foregoing resolution was duly seconded by member I can second that. Member Holm and
061upon a roll call vote be taken there on the following voting in favor. Director Boyd I. Director Trout I. Director Andrews I and Director I. No one voted against. So motion carries four to zero. All right. So then just the upcoming meeting schedule. Yeah. So I have a request if possible otherwise um they'll have to meet without me. But is it possible to move the policy committee and the finance committee to Tuesday, June 24th or Monday the 23rd? If not, it's okay. I just won't be able to be in attendance on the 25th. And you might not need for June 23rd or going forward. Yeah. If that at all possible kind of hard not but I guess that's kind of yeah finance if that still works for everyone on the 24th I could do it
062noon. Okay. Can you do that? So the 24th would work. Okay. Can you do that, Heidi? June 24th at noon. Okay, great. I'll be here. Oh, perfect. Oh, perfect. And then um I'm not sure about policy at two on the Tuesday. Does that not work? That might not work. I'm flexible. If you need to keep it, I can do that. You can do that. Yep. Okay, perfect. Thank you. And then do we have to list the special meeting on the 26? Yeah, they should. So June 26 that negotiation there's the the interview. Oh yeah, we need that one. When is that? The 16th. Okay. So June 16th is the interview or that's never mind. That's the 18th. So special meeting the 18th and special meeting um when was the other one? 26 that's six both
063of them. Okay. And then um in the past near recent past um you have not had policy committee in July the policy committee took a break. You still had finance because it goes rather quickly and it's online. It's virtual. Um did you still want to do that to give yourselves a break policy committee members or did you want to have a date? I would be fine with that given our 19 meetings this month. Yeah, we're very caught up on policy so you we're no way behind. So you want to cancel that? Okay. Yeah. July. Yeah. July 23rd will cancel finance keep policy or I mean reverse that cancel policy finance. Yeah. Okay. really cute. [Music] Matches sometimes. All right. So I will take a motion to close the open meeting at 709 at 709. So
064moved. Moved by director Trump. All go ahead. Seconded by director Andrew. All in favor say I. I. All opposed. All abstain. Do you want to just move right into close session? M is taking a break. We have our fac