001To the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. So, for the roll call, uh, Maria is not here tonight. She is ill. Um, and the board chair comments, I just have one. So, uh, looking at the donations again tonight, uh, between, uh, a whole bunch of them, there's just under $30,000 worth of donations. So, that is awesome. So, just a big thank you since we have to read it off as a as a resolution and kind of formal uh, a big thank you to all those individuals and the organizations that uh, are donating to help our help our students. Uh, so with that, I will take an approval of the agenda. I'll make a
002motion. All right. Any discussion? All in favor say I. I. I. Opposed. All right. Motion carries. Appreciation, recognition, and presentations. We have a bunch of them here. Hoped, members of the board, Superintendent Dr. Wamp Herman, Caitlyn Arnen, activities director. Um, we have a couple of recognizations for our winter seasons. Uh, first up, um, I want to recognize our wrestlers that qualified and competed at the state meet. Um, we had Brady Orizac, Jake Leonard, and Brandon Mug. I was like, I know, I saw them. Um, Brand, the other two were not able to make it. Um, but Brandon was able to end up placing fifth at the state meet, which is a good feat. Brady, do you just want to do pictures at the end? Yeah. Um, the other group that I want to recognize is
003our 2024 and a two through 2025 girls basketball team. Um, they had a record setting season. They went 14-0 in our conference and then they were 26 and0 in regular season and they finished it as a 28-1 season which is a record season. Um, plus they set many individual stat records as well. Um, and then as far as the coaching staff, our assistant Bill Balman was assistant section coach of the year and Brad Balman was the CMC girls basketball coach of the year. So, um, a lot of recognization for their hard work and and successful season. There you go. Um, so we have Madison Malbury, Hayy Walbeck, Dari Rowski, Emily Blanc, um, uh, Elise Shane, Adam Shainrock, and Chloe Rey who are the ones that are here. So, congratulations. I know there's others that were
004on the team. So, congratulations. Your time, right? Or there more? Well, we have more. Oh, sorry. Let's do the students of the month first. Sorry, members of the board, superintendent Dr. Wampamp Herman, uh Joel Swenson, high school principal. Um I am recognizing the students of the month. Uh these students are nominated and voted upon by staff for positive contributions to our school. That could be academic, extracurricular, uh volunteer character. Um all of those characteristics uh are put into play with uh the students of the month. And so uh we will be recognizing our winter students of the month. Uh, and that is Abby Collis, December student of the month, Wyatt Garretts, the January student of the month, and Kaden Vanerden, who was the February student of the month. Congratulations. Every week I go through. All
005right. And Kaden could not be here this evening. Um, the other award and I can give it to Jeffrey Shainrock. Award this to Jeffrey Shainrock is the Royalton Lions Club uh sponsored our uh fifth and sixth grade fishing trip here this uh winter. Um the first day we were planning it uh we were planning it in it was midfebruary and the first day we planned it it looked like it was going to be about 18 degrees with about a 20 mph wind and we decided to cancel which was a wonderful move because it ended up being like 9° with a 20 mph wind and uh it was just not it just imagine 120 fifth and sixth graders on the ice with a 10 below windchill. Um the next week when we scheduled it, we ended
006up with like 35 40 degrees on the lake where they were uh up on Fish Trap Lake and they we had a record I think the sixth graders I think they caught 67 fish that day. We've had years where we went out and caught one fish for 60ome some people. Um so that they got a chance to fish. We had some students go out and help. Uh the Lions Club, the Rice uh sportsman's club was also a big help to the uh fishing trip. And so on behalf of the school, I'd like to present Jeff Shainrock as a member of the Lions. Uh a uh thank you from the school for their leadership and putting this event on. And Jeff was out there. Jeff was the faculty rep for the uh day with the sixth
007graders. So he he got to see it in action. So um now we can do pictures. Oh, that's the best though. Yeah, actually we do all of them separate. You can pull them all together. We need board members. We'll do just push them over. I know. I feel we're just going to move to the front. Got everybody on. open a major restaurant. Okay, students of the month. Thanks for coming. Mr. Sh. Okay. I also know. Yeah, lots of great recognition. That's awesome. Um, recognition of citizens for input purposes. All right, we'll go to uh the board committee report. Does anybody want to talk about the finance committee? Um, I can. I guess we didn't have a ton on the finance committee. Just went over budget and then um we were up some students. Let me
008see where my uh 927 for March and I believe Heidi said that was 7 through 12th where we had the biggest increase. Yeah. And students, that's a good number to go up. Yeah. Um uh so for policy, uh there's really nothing significant there. We looked at a few of them and everything that's changing that we're approving tonight is statutes and references. So, uh, no change to actual policy. Um, and then Midstate, uh, we're doing a lot of work at Midstate. Uh, we're almost finished with the directory bill. Um, we, uh, we've had some big changes to how we are built and working that out. The superintendents have done a really good job putting that together and working that out. And then uh our next meeting is going to be setting goals for for next year.
009We really haven't done that in about three years. So um pretty excited to to get that get that going. So that that's really it um for committee. Is there any other committee reports? All right. Superintendent report. So I just I don't have a lot just uh it was school social worker week this past month at during the month as well as school transportation. So, we appreciate all of our staff that do the hard work of supporting students as well as transporting our kids. Um, our drivers are really top-notch as well as our social workers. Um, we did have our strategic planning committee meeting and I was really excited because we had new um members come, new community members come and be a part of that meeting. We actually had nine people there that would not
010be considered just there because of staff. they might be staff but they were there representing more of a community lens potentially. So that was exciting. Um we have sent the survey as you all have received um regarding what our current priorities are as well as action steps and what potential edits might be possible. So that closes on Monday. So if you know people that haven't taken it, please tell them to do so. I think so far we've had about 53 responses. So, it would be nice to bump that up a little bit. Um, but that closes on Monday and then, um, Mr. Shainron out there will help make sure we crunch our numbers correctly statistically. So, because they're weighted, so I want to make sure we do the math right. And then that'll come back
011to the committee meeting at the end of April and look through these ideas and we'll actually get some things on paper. Hopefully, we'll get that result uh get that finished up in April to bring back to the board. If not, we may have to schedule one more strategic planning committee meeting before we can bring um an edited version of the strategic plan uh to the to the school board. So, that's exciting work. And um just another quick update, the legislative session is well uh going going on its way. Um we are really hoping that we do know that we'll get a 2.74% increase on the formula. That's set. NBA came out came out with that. This is different this bianium because in the past they would set it for two years. You know what you
012were getting year one and year two based on session. They won't do that this year because as of last session the funding formula is actually tied to inflation. So there's a floor of 2%. So your minimum you would ever get is 2% and there's a maximum of 3%. So they will not tell you what that number is going to be until that next year. So the only year we know is at 26 or this next year this school year um 2.74%. And um we are still working at hoping that they will hold the compensatory funding uh have a hold of harmless on that because if that changes we are likely to lose revenue if they were to just use the direct searchs in order to guide your compensatory revenue funding stream. So we're working on
013that. We have a pretty good hope we're pretty hopeful they'll do that hold harmless until they can figure out another method to calculate it. And then um also hoping that they continue funding the unemployment the summerterm unemployment insurance costs. Um feeling pretty good governor has it in his budget. Hoping that stays. If it does, it's likely only going to be for a year or two and they'll still have to keep these conversations going. So other than that, there's likely uh no other new monies likely um based on what we're facing because we're looking at a deficit in the outbreing. So I'm sure you all read in the news. So I can take any questions if you have any, but that's what I have. I have a couple. Is there going to be another reminder for
014people on that survey? Yeah, I can. We've sent them out in the newsletters of principles and they'll do it again Friday. I can do it. Yeah. When we get that the first time, everybody's like, "Well, that's like a week and a half now, so I'm not going to do it yet." You know? Yeah. Could you do a just a school call? Yep. I certainly do. Great idea. That's all I got. Anybody else? All right. Uh, business manager. Good evening, Chair Hoffstead, members of the board, Dr. Christine Warham Kerman. I'm Heidi Hagen, the business manager. Uh, and just to preface my um update tonight, we have since had two finance committee meetings because we had um adjusted this board meeting um out to this date. And so tonight's presentation I'm updating on the month end of
015January 2025. Um it's a two-month look back uh for each of these um monthly updates. And so um enrollment in February was 924 as you heard uh board member um home mention that now March is 927. So, we're um slowly uh seeing small increases month over month since the month of December. Uh we budgeted in the revision that was approved 918 uh ADMs. And so, uh, when MDE finalizes this year's enrollment, which will be sometime in October, um, our ADM should, uh, finalize at higher than that 918, uh, considering we've had some increases. Uh, we continue to track it monthly. A historical enrollment is just a a we can go next to the next one. um a look at the last 10 years and uh enrollment kindergarten through 12th grade. We do have early childhood
016there on the far left. It's not included in the totals in that far right column. General fund revenues again month end January 2025 on track uh overall as the budget shows as a percentage 48.1% uh and comparable to both the previous fiscal years expenditures month in January again are showing on track as uh this is the revised budget at 49.9% and then the next page it goes um into the different categories. So salaries and wages for a month end January were on track with the budget as were benefits, purchase services too on track as a percentage of the overall budget. Uh property insurance, LTFM repairs, mid-state special education services, and PSO uh are large budgeted expenses in that category. supplies on track, capital again on track as we uh made and finalized purchases that were
017approved in the budget and the other categories on track with the budget. Um it shows uh skewed in that this category u includes a reclassification of chargebacks at year end when we're working through our audit. So that category looks a little different when you're looking at it in comparison to other years. Any questions? And honey, I did say that two 2.74 right. I want to make sure I said the right number. That's about the only thing we know at this time with legislation, which actually it's kind of nice. We generally don't know questions. Thanks. uh principal reported members of the board, superintendent Dr. Wear Camp. Uh I just have one um item to uh report on tonight. Uh we've been working um with our crisis management plan. [Music] Um we used to use an app
018called Crisis Go and uh it had the crisis management things uploaded into the app. Um very difficult for you have subs in the building who don't have access to it. [Music] Um if you don't have your phone, you don't have it. If you were out of the room and you didn't have grab your phone and something happened, you don't have access to it. So, we decided to move on from crisis go and decided that we were going to do an emergency backpack project. Um, the emergency backpacks would contain couple times a year that teachers and staff would update class list, emergency procedures, it would have first aid kit. Um, we're working on getting a like a vest that would identify you as staff or emergency responders who could be on site at any given time.
019Um, and we were looking to do 125 backpacks across the district in all the classrooms, uh, offices, lunchroom, and, uh, we had put together a costing of that project to be around $2,000. The fire department and the Royalton American Legion graciously donated $3,500 to us for this project, which leaves us some room for uh we had not included the vests in the project when I presented to the firemen last week. It was actually their idea about the emergency vest. I thought, "Oh, that's really actually a really good idea." Um and so uh they I just wanted to report on that and thank the legion uh the the legion and the fire department on uh their contribution to this project that will we will be able to this spring uh order and outfit the packs. The
020plan would be for our student council and Minnesota honor society to help us put them together and deliver them out to all the places that we uh uh plan to have them. So, it is a little orange backpack. It is. They all look exactly the same. I'm hoping it's it's not an item that anyone's going to really be excited about taking for their own personal use. Um, it's just big enough to have the stuff that we want in it. And, uh, they will all look the same. Um, in the winter months, you might throw a sweatshirt in the backpack if you know you're going to be outside and you have, you know, that kind of deal is what we're looking for hung in a spot in the classroom where you grab it and go and
021it's got your stuff in it. And uh, so we will be working on that project this spring, but I wanted to update the board on that. Any questions? How often is our class list going to get updated? Every semester. Okay. Put that in the handbook. Then we'll put it in the crisis management plan for sure. Yeah. Just just so that it doesn't get lost from idea to implementation. It's the one updated portion of it that they will have to take care of. Yeah. And there'll be a waterproof binder in there that they put their class list into. All right. Uh, next is consent agenda approval. So, um, on the consent agenda, anybody can pull anything off of this, uh, if they would like to. What we're looking at tonight is approval of the regular board
022meeting minutes, uh, the claims, accounts, and financials, approval of the new hires, and approval of the resignations and terminations. Is there anything anybody would like to pull? All right. I will take a motion to approve the consent agenda. Mr. Chair, I'd like to move the consent agenda. All right. Thank you, director. I'll second it. Second, Director Boyd. Any discussion? All in favor say I. I. Opposed. All right. Motion carries. All right. Uh discussion, information, and action items. Uh, do we still want to look at 10A with Marie being gone or do we want to wait for two weeks until the next one? I motion to table until the whole board is you want to talk about it. What do we know about the co? Yeah, I guess I'm fine. It's only two weeks away, but
023maybe we should just table it. I don't know. What do you think? I don't It's just discussion. Yeah. Right. Did you talk to me attorney? Yeah. So that it's like an hour couple hours whatever it was kind of referred to. Yeah. That's what it was like $300 to $400 probably something like that. So we're good with that tableling it and we'll take it on April. Sure. I'd rather have everybody here that opportunity. I agree. Y push it along this far, right? That's true. Um, so 10B is a senior total portfolio doesn't pay. Chairman Hubstead, members of the board, Superintendent Dr. Wampamp. Um, I'm back up here again. You're here a lot from me tonight, I guess. Um, wanted to do a quick presentation of uh the senior portfolio uh things that we are doing here
024at RHS. Um, we have developed the idea of putting together a senior portfolio. Uh that portfolio would include um items that are used in schoolings which I'll be demonstrating for you here in a few minutes. Um but it is a chance to show what is what what are our graduates going out with? What are the things that they've been exposed to? What are their future plans? What are they planning to what is the career outlooks for them? Um and so school links is a program that has a lot of this stuff in it which we are required to do. Um career exploration and career outlook across the country across our state. Um you can go into the school links program and it allows you to to look all that stuff up. FAFSA and college information
025on any school uh in the country. Um it helps develop a resume based on the if you put in experiences, jobs, industry certifications. Um the program will actually help you build a resume um that you can and it it actually is a really, you know, you're thinking it's like, oh, it just prints out a list of things that they do. you know, it actually formats the resume pretty well um for students where it would be it would be a useful tool for them as they go on. In our royal hours, we have been encouraging our kids to update their uh update their experience trackers with any volunteerism uh jobs, things that they've been involved in. um with the senior portfolio. Then they present we schedule a time in May with uh admin uh superintendent, principles,
026uh uh counselors and we break them up into groups and we each take about a third of the kids and we meet with them for about it's about a 10-minute deal. And it really is not meant to be like we're going to grill you before you graduate one last time. It is really more of a chance for us to find out what your future plans are. Uh find out what are some things that you did in high school that you thought were valuable. What are some ways that we as a school can improve to meet the needs of future learners in our district? Um a major one for us is we really want to find out what their plan is for after high school and so and to celebrate with them a little bit. But
027it's a chance for us to, you know, just have that kind of a personal chance to celebrate their journey as they as they finish up high school. So, we will do those in May and uh excited about that. The requirement for the senior portfolio. The goal for this in the future is that this is a naturally occurring event item. um throughout high school they will have these different experiences that they contribute into school links and that portfolio is basically built from their experiences that are happening throughout the course of their high school career. Uh they do a resume and cover letter in their English class. We have college application week in October and November where students are applying. If students have applied for school, they they include a college application into it. uh our core
028values. They pick a core value and write a short paragraph about how they exhibited exhibited that core value in high school and how they plan to exhibit that uh core value as they move forward into their adult life. Uh college, post-secary plan, uh whether that be workforce, military, apprenticeship, you name it. Whatever you are planning to do after high school, we want you to include that in it. Um career cluster inventory is something that is completed in school links and then through that the presentation the presentation of the senior activities is just showcasing the activities that you did in school links. Show us how you navigated in the program. Um, and so if you want for a few seconds here, I'll in a few seconds I'll show you the uh I will show you school
029links and what it looks like. Um, for 2026 and beyond, the portfolio be required for all seniors. Um, we're looking at requiring 40 hours of volunteer time throughout high school, 10 hours per year. We had students that have hundreds of hours based on church affiliation, school events. Um, it does not have to be exclusive to this. So, if you are, you might get to count a volunteer thing for three different activities as you go throughout high school. It might count for NHS or it might count for uh confirmation from church, whatever. You can double up on those things. Um the portfolio like I said meant to be a naturally occurring accumulation of experience and artifacts. So um excited about it. It uh we do not have our seniors attend studentled conferences. Uh for the most
030part they are in the middle of making and carrying out those decisions uh in the spring of their senior year. And so the portfolio presentations that they work on are the replacement basically for that time and effort. And so uh really excited about it. Uh there's schools that around our area that are looking at that. When I talked about the senior portfolio, I had other schools that were interested in what we were doing with it. Um, and so I'm pretty excited that we're we have right now this year we have 51 of the 66 seniors are doing the senior portfolio presentations in May. And so uh questions before I go to school links I have a question. Yeah. What are we doing for access to this after graduation? They will have the students have access
031to they will have access to their school links materials after graduation. Yeah. because otherwise they should like put on run it off and print it. Yeah. Put it on a drive or something. Yes. They will have access because when they're going through the process, you know, this spring, you know, some of them are like, well, you know, I'm just doing it. Yeah. And then, you know, if I be like, gee, if I had a resume, I could just print up. It'd be really nice, you know. Yes. Yes. They will have access. Okay. I had one question. Um, as you you were talking about student led conferences, I was just thinking would it be possible or even feasible to for the 9th through 11th graders to talk about what they updated as part of this portfolio
032as part of their student led conference. The student led conference and the student led conference in the future should be making use of school links. Okay. Like that is that that that is the conversation piece. This is where I want the center of our career exploration, college exploration, career, anything workforce, military, anything is centered in here. I have been looking for we had Navian, we did ramp up, we have done MCIS. I was looking for one that had the features that school links has for years. And uh I am really excited about this especially with the ability to upload your own documents to the system. That is a great feature of it. So if you take a look at the screen, this is just an example of um uh of the uh school links program.
033This is a demo. I'm Wanda Carver. I'm an 11th grade high school student and it showed this is just in the career in the career areas for Minnesota. It shows um job openings. Um every time you do something there are career cluster quizzes. You're going to have lots of kids when you ask them what do you want to do after high school they're like I don't know. I don't know. And they say it exactly like that. I don't know. And I I we try to get them is that you don't have to have the answer right now, but we want you to start narrowing it down. Um you might know that I have 10 things that I might want to do after high school. And I'm hoping as you go throughout your high school career,
034throughout your senior year that you're able to narrow if you narrow that to five things, that's success. That's a successful move for you. You're getting closer to making that decision. Um, and so this tool is meant to help students make that decision. It takes that. So like for our data, I can't show it to you because there's names, student names in it, but um, when our students take the career cluster quiz, it shows us where our students are picking and where their career interests are. So that most job openings in Minnesota, there's a thing on our dashboard when I open it says you had 252 students take the career cluster inventory. Um 175 of them are interested in construction fields. 60 of them are interested in health care and that any time that they do
035that and they can take that multiple times a year multiple times throughout high school and we will have that updated data as to where our students um are interested in uh with career fields. So gives us the opportunity then to uh if we maybe bring in speakers or bring in career opportunities or look for job fairs that have those types of uh careers in mind then we can arrange those types of experiences for our kids. [Music] Uh do you want to go to go to colleges? Yeah, go to the colleges on the left side and just look for like a school search or first list one of them. So, it's very interactive. Here's, you know, the Minnesota colleges. You can go on there and it will show you where it is, how much it costs
036to go there, what is the majors and the programs that they have. Like I said, in Minnesota, it's listed as 76 schools. It is not Minnesota specific. Um, for the purposes of this demo, they filtered in Minnesota only, but if you want to look at Harvard, I mean, you can do that. Um, all of those, uh, opportunities are there. So, it's a quick spot where if you're looking for something, uh, contact numbers, who, how application procedures, all of those things uh, are available through um through this through some of your career and career interests. it will show you the colleges that have the programs that you're looking for. Um, and so if you're trying to narrow down and where you're going to go to school for some for for a major, if you're going to
037be a nursing major, it will narrow down the college list to the schools that have nursing programs. And so it's a a really nice feature of the program. Um, up on the top right, see where Wanda Carver is up on top on the orange on the right. Then one next to it, there's a what does that say? Credential. Yeah, the view the credential folder. Um so this is the area where they can put in credentials. Um I had students who have credentials in there. They have their um through our life skills lab. They have received their I say it wrong every time. Serve safe. I always say safe serve but serve safe. Uh their serve safe credential. So they actually take a picture of that credential and it uploads it into the place for them.
038So if they did go work at a restaurant or do something down the road, they could go back in here and they have that credential that they could present to an employer. Um first aid, CPR, um any of those types of credentials that you might need for uh um a career or position that you're pursuing. If you go to the one next to it, that one right there, um, that is Wanda Carver has some truency issues, it looks like, but um that that is an uploaded. I I'm not exactly sure what that is. I did not upload that. Um, I do have a document called truency uploaded though. Um, but uh that is the spot where you can upload your resume, your cover letter, and it will just list the documents right there. So, if
039you log into the system, you can go right to the document. You can update it. You can resave it, re-upload it. Um, she's honest. She Yeah, she's very honest. I would not put that in my credential. Um, that I'd recommend against that. Um, so that I am not an expert in this. We are learning it as we go. We're building the plane as we're flying it. Um so every time that we have a meeting with the people from school links the in source who are the career pathway consultants that we're working with they are helping us through this now every month in our students have a task every month that shows up so they have a task assigned for March they have a task assigned for April it might be complete this career cluster unit
040take this personality profile and it builds that and saves it for them. But um each month when they log in then it shows their to-do list basically and here's the things that they've completed here's the things that uh they haven't the average and and our parents also have access to this. Uh they can go in with a parent portal. I'm happy to report that in region five, the average school uh where parents getting parents signed up for schoolings was 10 to 12%. Uh we're at 25 or 26% here with our parents sign up and we've been trying to push that pretty hard um to get our parents uh signed up so they can go into school links and and see the progress and things that they're that their students are doing. Maybe it facilitates a
041conversation. They can, hey, what did you what did you learn about FAFSA or what did you learn about this school that you were looking at? They can go in and they can they they have a resource that they can facilitate a conversation with mom and dad. Any questions about the portfolio or school links? This was a strategic priority uh strate in the strategic plan was to have a senior exit portfolio and a capstone project for seniors. And this is uh access to the whole school links or just the information postgraduation. They should have access to their their account and materials in school. Person that goes on to more schooling, they could continue to build on it. My understanding is that we will have access to that as they two years out if you you want
042to use it as a resource that it would still be there for you. Yeah. Like to update resume information. Yeah. You know, whenever Yeah. Well, one of the questions and when they come back from the summer should be, you know, did anybody get any certifications over the summer? Because, you know, some kids going to think like, well, I got my forklift certification that's nothing, right? But that'd be great. And we have encouraged that and we we actually go in and approve them. So we go in and approve their certifications and their volunteerism which has been really fun. Um cuz you found out they're more doing more than what you do. Well, three things. You can't get paid. You can't get a grade for it. And um like my kids have never volunteered to rake leaves
043for me. That's a chore that you're doing for me. Now, if you go to Heidi's house and rake leaves, you can use that as volunteerism, but not for me, you can't. And so, we have had lots of I have 600 600 hours of volunteering in my mom's daycare. No, that's not um uh but we are when we do that we let them know like okay you got to give me or or it's real vague and so we give them some more information um you know like hey can you tell me more about this volunteer thing that you did and we're not like trying like this is got you like a concrete box of volunteer we're pretty open with it but we just don't want to get paid we don't want to get a grade and
044we don't want it to be uh chores So, um, we go through probably once every couple weeks and we are going through and approving those. And so, that it banks their minutes. They don't have to do that. That it when you submit it, you put the number of hours that you did it. I worked at the fish fry for four hours doing meat raffle or whatever. When you do that and it gets approved, it automatically banks it for you. So, I can go in and get a report of where student volunteer hours are. Um, which is nice because if we have students that are short as they're approaching graduation, we can try to find some volunteer opportunities for them. You know, help out a help out at a basketball game. That's easy enough to do.
045You know, help out come to a wrestling match and and be the be the uh the chauffeur for the officials or, you know, that kind of deal. or run clock, that kind of stuff. So, any other questions? Excited about it. I think it's a great thing for our kids. Um, and it's finally a tool that I am excited about the fact of uh it's going to answer a lot of the questions that we had. Think we're good. Thanks, Phil. Uh, PSU. Okay. I haven't talked this much for I don't know since July. Um PSO, this is a topic of concern. There's there's some really good things about PSO. It gives opportunities for students to gain college where they might not otherwise have an opportunity to get a head start. Um, right now the best way
046I can describe it is we are in the wild west of the PSO development in the state of Minnesota and it is all in favor of un unrestricted uncontrolled access to PSO. There's very little we can do to control it. Um, in the old days you used to have entrance and things and you might have two or three kids that go to PSO at St. Cloud State and they went on campus and you had 10 12 kids that maybe took a PSO class in school online. after co I believe the colleges saw a way that they could supplement their shrinking on campus enrollments and and arranged and took some of those requirements off of PSO. Um so we are trying to do a few things to control our own um our own responses and protocols
047with PSO. Um in the past students who had nine who registered for nine college credits could get a open period. Um we are eliminating the open period. We restricted the open period this past year to um they had to take their open period during royal hour. Um next year we are just eliminating that. They would still have royal hour and have that opportunity. this I don't know what open period means that they would be not our students so they can they can have they'll have an open period during the day so if they have first period they don't have to come until um till they till second period right um students who have really the only difference is if you take 12 PSO credits you're considered full-time and you if you have your grad requirements
048covered you don't have to take classes with us you're a full-time college student um you could take if you wanted to you supplementary schedule. Yeah, I really wanted to take small. I'm a full-time PSO student, but I wanted to take that small engines course or I wanted to take band or I wanted to take a fed class, uh, weightlifting class. They can do that. They can always access our courses, but at 12 courses, they're considered full-time and they would have if they had their grad requirements covered through their PSO courses, do not have to take a course with us. And so, they'd have they say, "Oh, well, I have opens." They don't have opens. what they have is online college courses. Um so the no open periods really is only basically taking one more class
049in taking one more PSO class you have you you are in command of building your schedule the way that you wanted to. um withdraws. We had students who were taking a class like fitness walking um and they would take the class with the intention of using it to get an open period. I'm going to make sure that I have x amount of credits so I get an open period throughout the day so I don't have to come to school till 10:00. They take fitness walking with no intention of ever participating in the class. get to a certain point in the semester, withdraw from the class, we pay for the class, there's there was zero consequence in the system for them. Um, we are looking at for a student who withdraws from a course after the
050allowed drop date from the college will receive a failing high school grade on their high school transcript. Uh this will make sure that students are when you're taking college classes and registering for college classes that you're doing so with the right intention in mind. You are doing it because you are using that class for something beyond high school and not a chance to get an open period. Um can we do that? We can do that and other schools are doing this um because of some of that zero consequence. You don't if you go to college and you're paying for it, right? And you withdraw from the course, you've paid for the course. And to the idea that a W is not a good the W is not a good thing on a college transcript. It's
051not. And I don't want them to have that lesson that if you just don't like it, you just bail and take a W. Um there is some there is some consequence for that. And so we are looking at just to reiterate that's only after the 15 days. They still have the right to withdraw from a class that first 15 days with no consequence and then monetarily we're not correct. Right. This would be two months down the road. You decide that I'm just not going to do that. I just I didn't I I took the class to get the open period and I'm not I really didn't have any intention of doing it. Now you're going to have um you're going to have to really make a decision about what you're registering for. Um the future
052we're working with other schools in region five um especially some of the schools to the north of us. Uh Pine River, Pillager, Peekquat Lakes. Um Piers is getting involved. Piers is getting involved with it. um working in schools with region 5 regarding working our PSO contracts or CIS contracts with other options around the state of Minnesota. There are some other types of programs that have different rules in place for it. We can't really force that, but we can uh hopefully my goal would be to have enough pressure where they make some positive changes that are more friendly to high schools with regards to PSO. Like I said, it's not a bad thing, but right now it it needs some boundaries on it. Um these advocacy groups are testifying in front of the legislature um and
053have in the last few months. uh principles have been testifying to the legislature about the current state of PSO. We are currently reworking contracts with some of the colleges we work with with CIS and PSO offerings, stating our concerns like here's what it's doing to us. Here's what it's doing to the school budgets. Um where we used to have entrance exams, you had to have a certain score on the ACUPPLACER test to take a CIS course is no longer there. And so some of those guard rails of protecting um students who might not be ready to take PSO courses um have been totally removed in the past few years. So uh we would love to see some of those things come back. And so that's the changes that we're looking at making for PSO and
0542526. Questions? So on the Joel on the where you said that they'll receive a failing grade like just a failing I mean do you have to have that in a category or just a failing grade in what class per se? Yes. It would be listed in it would be listed as the course that they withdrew from. Okay. Okay. Yeah. Yeah. It wouldn't be we wouldn't just throw one in the English department to the walls English. Right. Yeah. And that would not be on their college transcript. That would just be on their high school transcript. Just for us, their high school their college transcript, they're going to take the W or take whatever they're affect. Yeah. So, it just be on their high school transcript. Okay. I have another question. Yeah. They're slowly coming. Um, so
055like the 12 the full-time PSCO, they don't have to be in school at all, right? if they're taking a full PSO load, as long as they are as long as their PSO courses are meeting their grad requirements for us. So, yep. Okay. Yep. So, the nine college credits because I don't understand how this open or how this works. That's why I wanted an explanation. So, right now they get like an open period and that's during their royal hour, right? So if they take nine credits and they have to be in royal hour now, is that something they can work on in royal hour or what? Okay. So that's just like basically they just Yes, they would be here with us. It really doesn't it basically makes our kids not have to attend royal hour that
056they would now have to attend royal hour, right? They can't sleep in. Yes. Well, they could they can still sleep in. they can still arrange their college schedule to have their classes right away in the morning because they might have a they might have 12 college credits and they stack them all on their a day. Okay, now that's getting deep, right? You could take all your classes on one day and the next year the next day you're out. Okay. Okay. And there's a billion different ways that they do it, especially now with some of the asynchronous options that are out there. Um there's the really the sky is the limit. and they can be as creative as they want. I I most of the time would have considered that you would want to maybe go
057like a two and two or a three in one schedule for college kids, which is what they would recommend, but but they don't have to. They don't have to. Yep. And so once they're at 12, if they've had their their all they have is their college classes. So on these college classes that they can take, I mean are they limited to what classes they can take or is that opened up that they can take anything now? Okay. They can take anything unless there's a prere. Yes. Unless some people get one or whatever, right? But they would have to they just have to make sure in their um with their courses, they have to make sure if you're taking like a civics, you're not going to take our civics course as a senior, you have to
058make sure that your civics courses match what we need for the state high school standards. We help them with that, right? Yes. And we actually have a pre-approved list of courses at each of the colleges that they can take. But those course offerings are always changing too. So I probably have 10 to 20 times a year students bringing me a syllabus from a college course saying will this have worked for our civics class? And then I go through and look at it and I mean there's a the the the width or the breadth of what they can take in college. Sometimes it's like this isn't this isn't going to fit, you know, and it doesn't it does it matches about half of what you're doing. An ethics course is not a civics course, you know
059what I mean? But it sounds kind of like it and has some of the words and some of the buzzwords with it. So, we have to make those determinations. Um, that's about the only limitation uh that they have in terms of the things that they want to take. Okay. And I just have one more question. Um, do you feel like I mean I I understand where we're coming from budgetary I get that. Um, but I also like the opportunity for kids to take the PSO classes. Um, do you feel like this will detour students from taking it or you think the kids who are really going to want to take I mean it may detour some kids or not because they just don't really care if they have a we're looking at the registration for
060next fall it was because we're done with juniors and seniors already. It's very much the same as what it was this spring. Okay. Okay. it then and that this is not meant to this is not meant to deter it's more meant to just tie up some loose ends that we had on our end that well I'm really not wasting time I mean in general you know I mean I everybody's time and that's what I'm saying I mean I get that side of it I don't want to detour like you said the opportunity for some of these kids who may not have that no our registration patterns look very much the same for next Okay. Almost exactly the same to be honest with you. Okay. Yeah. I mean, I get it because I see some of
061the classes and I'm like, "Yeah." Okay. Yeah. Yeah. And we have again have reported that some kids will choose the PSO class over the college and schools class that we teach here on site because it's easier. Um, so that's being communicated to the legislature and to the colleges and to the colleges and the the college courses we offer here in school those all transfer just like a PS it's just like it's just our teacher it's just listed as CIS as a teacher in school face to face versus online CIS would be great the more you can get it but it's it requires your staff to have 18 in field credits past their m in their masters that's a newer thing too because they wanted they want the kids to be going to their school. So,
062one of the conversations we're having is trying to find some more ways where we could share among the schools CIS courses, right? So, maybe Pillager has a class as college schools can our kids get access to that class and then if we have a science, can kids get access to that? You know, how could that look in our future? We're talking through some of that and we're looking at it like a consortial model kind of thing and is there a way to do that? solar. I'm assuming like budgetary it would cost but in a sense it would save in the long run if you had that save and then you know you could still potentially like they're here with us so if they ask us for help on a college and schools class that's very
063different than asking us to help with a PSO class that we have nothing to do with you know so and we want them here because it really does help the culture of the building to have those older kids here on site. They they're good leaders. So, any other questions on PSO? I'm guessing this is not the last time we'll hear about this conversation as I I believe there will be continued movement over the course of the next few years on this is going to evolve over time for sure. So I just want to present quickly around might as well stand up there Joel but I just want to bring this to the board's attention. So you know we've been talking about summer schools relatively new for us. It was first started in elementary in 2021.
064So those are some of the attendance that you'll see in 21 22 23 24. As you can see, once we've got the further we get away from COVID, the decreased attendance we have and you can see in the summer, we invited 72 students, 33 registered, but really our average attendance is 27. So, I'm I'm giving you this data because I think it's important for you to see this. The next slide will show what happens at the high school middle school. They did not have it in 20. We started it for the first time in 2022. That's been very consistent attendance. Well, I can tell you I was a little surprised at the consistency with the middle school. I know why the high school is going to be good because they're getting those credits and so
065they they want those credits because they want to graduate on time. So, you that makes sense to me. I was just a little bit surprised by the middle school, but that's great. You know, good attendance. So, as I told you, we used esser money for this uh these these summer sessions and that money has gone. But last year we were able to get targeted services money and when you we got that money you actually get it this year. So what we the summer school was in June of 2024. They take that data and they give you the money in 2025. So right now you go to the next slide. We have um $22,000 in this account that we can use for the summer school that we'll offer this June. But the total cost of summer
066school is $27,360. And what we're taking, what we're looking at is transportation that is not covered by targeted services. It doesn't have enough revenue generated to offset that expense and it doesn't offset lunch. So we get free breakfast and free lunch for students, but there has to be supervision. That time does not get covered. and some of the um coordination time that we pay for the high school credit piece because there's a lot more coordination around tracking credits and making sure all that happens. That too is not fully covered. So in this case, we would have we if we were to do this summer school this June like we have these last several years, we would have an added general fund expense of $5,360. It would be this fiscal year because we're offering the programming
067in June. We do know that we are projecting to have our revenues exceed expenses. So, it would be covered. It's not like coming out of a fund balance. It would cover this. But, I'm bringing this to the board to determine, do you want to continue doing this and pay this added cost? I I do say I do not recommend not offering transportation because I feel like if we don't offer transportation, then we might not. Why have Summers Elementary because those are the kids using that middle school too, high school? No. very few high school kids use the transportation, but the elementary and middle school students do. So, I'm bringing this to all of you to see if you're good with trying it again. And maybe we even look at Well, we'll try attendance, of course,
068but if that continues to decrease, maybe we don't do summer school at the elementary in the future. We just I don't know. We should just keep tracking the data. But can you go back to the numbers for elementary? Yeah, I wish if that number keeps to drop, if it keeps dropping, we really have to take a hard look at it because I wish Tony was here so we could talk about summer school because I think last time we talked about he said it was good, you know, and the students seem to like it. Oh yeah. But you can see the co thing if you could tell parents wanted their kids in school with each other. the social aspect you could just see and now you know parents get busy and so go ahead when we
069like for the summer school like is this mainly kids who are struggling with school it's we look at their scores on like fast bridges session so that we invite children that because you have in order to get charter services dollars like they can't be like proficient in everything and you can use it as long as they're not proficient in reading, math and if there's some behaviors. So you can do the behavior just because of the socialization that you'll get. But that is what we look at and that's throughout I mean elementary and high school's all around credit recovery. So those kids are only recovering credits. Do you know the number that were invited those other years like from him? I'd have to look ask him. I don't and I you know Tony wasn't in that
070role in 21 22 so I don't know but we could I can ask him to look and the dollars is that per student again that actually attends right so right now we're giving $22,000 for the targeted services dollar that's how much we it generated so we take that student attendance y yeah so how many hours there per student it's like $5.34 cents or some whatever and it's very low that number has not changed in years so my point is if we drop summer school at the elementary, we would lose those dollars as well. You just don't get any additional revenues, right? But Right. Correct. And so we'd have still have that pot there that would like say we just did middle school we would use it maybe then we wouldn't have an extended cost because
071right for the following year because transportation could be cheaper because you don't have I mean it might be it might not be all that right the first year will look good then after that like oh we don't have that extra money you know what I mean right I wonder if we talked to staff that dealt with kids that went to summer school if you know does it save them 15 minutes a day that they're getting to you know you know one or two kids even though the numbers are low one person can affect a classroom and if that happens because you didn't get the extra time then you got 29 other kids that are suffering because we didn't do that. Yeah, very well. You know, the benefits that it's just something that that numbers can't
072show you. You know, we only have four years of data, right? So, and who knows, this year might be better. We, you know, maybe last year was a good year. I don't know, but I do I do want the board to determine that we want to move forward with this expenditure. So, we're all on the same. You want to vote tonight or I I would Yeah, I like that just because we move on and get more because we got to invite some students. Yeah, it's good. Okay. Yeah, it does. So, I would like to make a motion that we keep summer school the same forward. I'll second that. Motion by director Boyd, second by director packet. Any other discussion? All in favor say I. I. I. opposed. All right. Motion carries. Good lord. By proxy,
073I guess. Or use the the proposed Royaltton district calendar for next school year. It is very very similar um to this calendar this year. Uh one of the major differences that you would see is instead of having the Christmas break start at the front end, you know, we came back for two days in that first week in January, you would actually come back for a couple days right before Christmas um instead. And that extend that because of the first being on Thursday and Friday. Um it made sense that way, but the calendar otherwise looks very very similar to uh the calendar that we had this year. Um the opportunities for breaks in the in that February and March um getting students out of the building, getting families a chance if they want to arrange a
074vacation. That that's happening a lot more than it did even 10 years ago. Um I I have never signed as many vacation packets as I have in the past year as I have before. And so arranging these mini breaks and they the pe people are taking advantage of um of taking advantage of those mini breaks so their kids aren't missing a full week or um or they're taking a shorter break in there. But uh the calendar looks very much the same. We've kept the early outs going with that readact. So we'll be on year two of the readact and then that will be done. They'll have all as long as we don't have any change in staff and how this um they will all be completed with that redact training for the elementary and then
075we'll figure we'll learn more as this date comes through with what we're supposed to do with the middle school high school for training. It will not be as intense like what we have right now. And that early seems to be working really well this year. Yeah, I have I've had good much feedback from parents all I know for us it works fine but I don't know I've not had feedback from I think because there's like they're out there and advertised I think it's easier for parents to like we're not hey next week we're going to do an early out on you and you're going to have to I think the fact that we had pretty good communication about it right away from the start people were in tune to those things coming up each There's
076a there's a lot of community feedback that I get that not only are they dealing with the early now that it's easy for elementary school parents, but they're excited with with the what's going on in the classroom. So, you know, it's nice to have that conversation that 26 years in this business, the Reed Act is easily the most significant professional development that has occurred on a buildingwide level, a statewide level. There's nothing that even compares to what is required from the Redact. I I I think it's a good thing. And so those that time spent on those days to keep staff up to date on it and give them a chance to collaborate and incorporate this into their classroom the way it's meant to be done is an advantage for us. Any questions on the
077calendar? Somebody want to make a motion to approve the calendar? Have a motion to approve the calendar. Director Andrews. Thank you. I'll second. Thank you. Any other discussion? All in favor say I. I. Oppos. All right. Carries. Great. So um director home had asked to um discuss this. So I want to bring some data around the open enrollment piece for preschool and local pay. I know you had this in the packet to review. So, I don't know if you want to ask questions about this or how we want to. I guess my um question on bringing it up is I have been contacted by some parents and um teachers in the younger prek and K and just with the struggles they were having with some behaviors. So, I guess um this helped clarify. I mean,
078I was wondering like how many of our preschoolers are open enrolled? how many of them are behavior. Um, and I understand, you know, everyone deserves an education, but if it's taking away from our educators and what they're doing, that's hard. And that's the frustration I felt from the um people I visited with. Um, and then I wanted to know like because we offer the three and fouryear-old, you know, how many of those students stay with us or how many come for that time and then leave. So, I mean, this was a nice spreadsheet to get to clarify all of that, I guess. Yes. And I I'm glad you brought something upside. What's not clarified here is when we say special education, that does not all mean behavior. It just means all special ed. Yeah. So,
079yeah. Okay. Good. Because that data we didn't provide. And I don't know I don't I don't know who would publicly because I don't want to ever can't identify students but just it's just like that gap of who's taking a lot of the Yep. resourcing time. Yeah. So, it's nice to see that, you know, the large large percent of students that stay with us up going to kindergarten and then stay through um the rest of our metriculation or through the grades. The one thing that's not on the spreadsheet, but I don't know how you even do it, but like so when we take somebody and they're the oldest in the family, if they manage to stay, then it's it has a multiplication effect if there's more than one kid in the family. So, it's just there's
080no way of tracking that data. You just there's always that chance, right? And it's hard when you classify like open enrollment too. I guess you know my and obviously in these young young are you know ages we don't know but we had the discussion today like are they coming from somewhere where they're already having behavior you know and then we're getting years old well and that's the problem that is the challenge is when they come to us in preschool that we have no data because there is no data yet and we learn that data and then we put in interventions in place to to work with the child and here's what we've seen too. Sometimes you have children that will come in and get special education services at 3, four, five, six, and by the
081time they're seven, they're no longer getting those because we got them early. And so the key is definitely definitely identification early. That's why we always say screen by three because the sooner we know, the better we can get some interventions in place. So it does make for sometimes some chaotic times during because you're still learning. You don't know what we have yet. Whereas when they're with us and they get to first grade, well, we already have this IEP. We know exactly what they need. We you know, so it's it's why it is not easy to be a preschool or kindergarten teacher, right? Professional. It is not easy work. So you look at 2122 there's 65 total preschoolers and 75 to 92. What are we are we adding teachers or do we add a teacher? Okay.
082Add a pair along with that teacher. I know not just the behavioral things, but if you go from maybe 20 preschoolers to 30 preschoolers, it make a big difference, too. You know what I mean? So, effectively doubling. Yeah. So, to make sure we're covering Yeah. the teachers and the growers, too. Yeah. And really, you know, like we've had the discussion before too, you know, that all kids are getting the attention they need at those young ages, you know, not just the kids that are needing the extra help, right? You know, cuz some kids might need social skills, you know, they're not really that was just my concern. Any other questions? Great. This probably isn't a bad spreadsheet to see once a year. I agree. Okay, I like it. It's good information, you know. Sure. Probably
083not a bad one to share. It says grand total of preschoolers 92. What's our graduating class? Is it 60? Is that four years old? So, okay. So, just four years, we're at 65. If we can move Well, here's what happens. True. We do get kindergarteners that come to us that have not gone through our preschool, right? Yeah, for sure. We do. What is it? 78. 78. What was the big class that graduated a couple years ago? This this group of seniors was the biggest class that went through at one time. there 93 or two but look some momentum. All right. Uh next is uh donations, right? Okay. All right. Uh does somebody want to introduce the resolution for the acceptance of gifts to the Royal School District? It's all moved. Director Hacket. Thank you. All
084right. Um, so we have Clinton Copicus has generously donated $4,000 to the Royalton School District to be used towards the band program. The St. Cloud Optimus Club has generously donated $1,000 to the Royalton School District to be used for the robotics program. Royalty Lions Club has generously donated $2,000 to the Royalton School District for the Spain trip. Initiative Foundation has generously donated $1,000 to the Royalton School District for the care closet. Bolis Fireman's Relief Fund has generously donated $1,000 to the Royalton School District to be used for the Deep Portage field trip. Bernick has generously donated 12 cases of Gatorade and 15 cases of water to the Royalton School District to be used for the track team. Royalty Youth Travel Baseball has generously donated $18,745 to the Royaltton STU School District to be used to
085purchase scoreboards for the JV baseball and JV softball fields. And the Royalton American Legion has generously donated $500 to the Royaltton School District to be used for evacuation backpacks. Um, therefore, be it resolved by the Royal School Board to greatly gratefully accept the gifts. Uh, does somebody want a second? I'll second. Director Holm. Thank you. All right. And uh, clerk, can we do the role? Director Boy. I. Director Hackett. I. Director Holm. Hi. Director Andrews. I. Chair Hoffstead. I. All right. And no one voted against. All right. Yeah. Yeah. That's huge. Thank you. That is awesome. You know, we just made all the pizzas for the youth travel baseball a couple weekends ago. I'm like, what do they do with all this money? That's a lot of money. And literally, I got the email on
086here and I open some of that pizza money, right? That's crazy. You know, those pizzas are We made 5,500 pizza this year. It was down a little bit. Last year we did 6,000. Oh my goodness. But and it's about 50% profit for pizza. Are they still selling? So they pre-ell and so we're not unless you have there's people that buy we have customers that buy 75. I didn't know either. I was all right. Next year I want to be on the list at least one pizza all the time. No one sold anything. No one came to me. So I really nobody either. So there's people that cut off customer because you my whole back end of my truck is full to deliver them that day, right? Who has enough freezer space for them? Right. So
087and then some kids drop out of travel baseball. Oh, we need to give you our customers. We got other players customers that don't play anymore. It's like a welloiled machine. If you anybody wants to go and help out and see how it works, it is a really well. It starts at 7:00 a.m. and I'm going to guess they probably 8 p.m. to get people make their own pizzas, right? Yeah, we've always gone. It's fun. You go hang out and whatever. It's always fun. It's three hours or as long as you want to stay a fun day. Nice. Awesome. All right. So, policy reading um we have first policy reading for 413, 516, 621, 704, and 721. Um so, those are in our packets here. And then the second policy reading um that we'll be looking
088at again for 522 and 423 and uh or sorry 522. And then uh we are going to do a second and final policy um approval for 423 the student employee student relationships. Somebody want to make a motion for that? I'll make a motion. Director Holm. Thank you. I'll second. Any discussion on that one? All in favor say I. I opposed. All right. Motion carries. And uh the third policy reading, so 207 is public hearings. Somebody want to move that one. I'll make a motion. All right. Andrew, thank you. Second, Boyd. Thank you. Any discussion on that one? All in favor say I. I. I. Opposed. All right. Motion carries. Uh upcoming meeting schedule. So, April 14th is the next board meeting in about two weeks, which is good cuz everybody got a break from here.
089I'm pretty sure for this month, so that was good. Um, plenty of vacations taken. Um, and then, uh, are we still good with finance and policy on the 23rd? Yep. Okay. And uh and then April 30th is a strategic planning. So anybody that uh that can come to that, please do because uh that was a great session this last time. It was great. It's really nice when people I knew the more that come. It just makes the conversation robust. We get great ideas, you know. Great ideas. Yeah. Because we, you know, as school people, we do our very best, but it's easy to get tunnel vision and you're so into it that you can't see the forest from the trees. So to have outside people come in and say, "Have you ever thought of this?"
090No. Thanks for, you know, these are great ideas. So please spread the word for us. All right. Anything else for the upcoming meeting schedules? All right. Um so we will um close the meeting then for superintendent midyear evaluation. Um, so does somebody want to make the motion to close the regular meeting at 7:23 p.m.? So, Director Hackett, thank you. I'll second. Director Home. Thank you. Uh, all in favor say I. I. Opposed. All right. Motion carries. Close this one.