001What do you think? All right, we will call that meeting to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> We'll let the record everyone is present except director Hackett. Board chair comments. I don't have any this month. >> Uh I just want to say thank you to David and the whole team for the website refresh. Like that looks great. That was a a really good uh a really good update. So, >> all right. And we will get an approval of agenda. >> So, moved. >> Motion moved by Director Hoffstead. >> Seconded by Director Andrews. Any discussion? >> All those in favor say I. I. All those opposed abstain. Motion carries 5 to zero. Appreciation recognition
002and presentations. Chair House of Home, members of the board, Superintendent Larard, Kaylin Barnes, activities director. Um, I just have some of our winter recognization for some of our sports that did well. Um unfortunately we only able to get one here because the rest of them are actually at their spring sports. Um so first I'd like to recognize Jackson Deman um being a state individual wrestling qualifier Jackson. Um, also for wrestling, we had Jake Winners. Um, he was also an individual, um, state qualifier and placed second in the state tournament. Um, and then we for basketball, we had three kids received all selection honors. Um, for boys basketball, Max Benner. For girls basketball was Chloe Rey and Haley W. So, we had a pretty pretty good season for winter sports. So, now we're on to spring
003and hopefully we get some more. You're usually good. All right. Right. And one present for recognition of citizens input. So we'll move on to reports and news. We'll start with the student school board. So, a couple weeks ago, actually probably closer to a month, but we wrapped up survivor week, which has always been a huge hit, and once again, it has been. So, April is kind of more of a rest month where we plan for stuff in the future. We don't have any big events going on. So, right now, we're focusing a lot of energy on planning for teacher appreciation week to show our teachers how much we appreciate them because of all the effort they put in. And then we're also planning for mindfulness day next month. Um and then um at the end
004of April, we're going to start doing the or moving forward with the student memorial. Um we're in contact with the um individual that we working on our concrete. So basically once that's in, we're going to be pretty fast from there. Um and then we will be doing a fifth grade activity night for the fifth graders. So they'll come to the high school and they get to just two of the building and find their classrooms and stuff. But we found it's been really helpful for them. So that also will be happening. >> All right. Thank you. Superintendent report. >> Okay. So couple quick highlights here. SRO, I know there was an interview last week and it sound like it was pretty promising. I'm not sure where it sits right now, but um might be something in
005the works. Uh, APAC is the American Indian Parent Organization Group and we are meeting again this Friday night to look at some goals and planning for next year. Um, just a little ahead of the game, I just wanted to make a plug for what we're doing here that one of the um, bills out there in the legislature is to have non voting uh, student board reps required. And so does that. I think we're ahead of them on that. But I don't know if we'll go through, but it's one of the bills. And speaking of bills, I've got a number of things to touch on from the governor of the house and the uh and the senate. Just the things that are stirring out there. The governor uh his supplemental budget. He's looking to have an
006assessment task force to study the MCAs, um review the current system, examine other states, and make re recommended improvements. Uh there would be funding for that about 70,000 uh in 27 and 150,000 in 2829. Um a required uh team for districts is called SSIR. I can't remember what the acronym stands for, but it's another required team that potentially schools would be required to do. It's uh to create student support intervention resource team uh focusing on mental health threat assessment and early interventions. Um there's a concern out there that there's it's another mandate without any funding for it. Um I can see that going through. Um literacy aid. I don't know if Anony's heard any of this yet, but they're looking at shifting the funding formula. Uh right now it's based on MCA scores and they're
007looking to shift it to poverty level which would kind of be it would shift funds for districts. So potentially could be a change in what we get for those dollars. Um special ed funding mentioned it once before that there was a talk of there's a task force out there that's looking to reduce uh funds from 250 million. Now they're saying 300 million. And if they don't come up with a a way to do that, then it would go back to the school districts to figure out how to handle that on their own. So that's potentially a not a good thing. Um in the House, uh this is kind of a big deal. Um I wasn't I didn't hear this part until last couple weeks, but there's been talk about the health insurance deal statewide. They're
008also talking potentially uh salaries for teachers and parents. I don't know if anybody's been reading about that, but um they're talking about having minimum salaries for different stages of teachers. So beginning teacher be at base salary of 60,000. Uh a teacher with a masters would be 80,000 minimum and a teacher with masters plus 10 years is 100,000. Um, and then any support staff will be a minimum of 20 $25 an hour. So, you can see the potential issues that a district might have. Then it's indexed to inflation. There does it does include some new aid. I don't know what the aid would be though. Also on that included would be the health insurance. Um, you've heard of PEEP, that insurance that would go away and they would have a new one called EGIP. Um it
009creates a state-run insurance system. Uh it replaces local control over benefits. Um it's a mandatory participation by employees. Um required. So the school district would have to pay 95% of a single insurance and 85% of a family insurance. Um, and then there's more there was some discussion I heard last week that let's say you have let's say we're paying 50% of the health insurance for for a group. We would still pay that 50% for the contract and then the state would pick up that extra 45%. So then there was well so then they're talking well do you negotiate at 0% and then the state picks up the rest. So anyway, um so there's a lot of implications for district budgets on those kind of things. Uh and I don't they don't think it'll happen next
010year. Probably potentially the year after. Yeah. So a lot of a lot of these things are shifting away from local control to state control. That's all I have. That was too long. Maybe. >> All right. Any questions for Wayne? On to business manager reporting. >> Co-chairs off dead and home. Members of the board, superintendent. My name is Bridget Mary. I'm the business manager. We are looking at February financials and this does include that proposed revised budget that we're going to revisit in a little bit and we talked about last month. So that's what I'm going to kind of reference when I do for um budget to actual. So we did go over this at the finance meeting a few weeks ago. Um this dashboard pretty high level. We've gone over this in previous meetings. It
011basically just shows historical data and then some the bottom one there is your current year financial trend revenues and expenses compared to where we're at year to date in February. The next one again enrollment just showing the reports I've received um each month and compared to that budget and then your enrollment history over the last five years. Balance sheet. So high level the cash in the bank there 3,152,000. Um we're still expecting a little bit more money um based on what was booked last year from the state. So you're pulled back from last year. It was um booked at a little over a million. It looks like we still are should get 81,000. Um we'll see they do true chew that up or down until June 30th. So they are still making adjustments on that
012and then we start to um we estimate what you're getting what the hold back is currently for this year that will get paid out and that's right now at about 1.5 million. Um let's see going down to your liabilities. Couple things there that negative the payroll is just the timing. I think I usually mention that each month, but it's essentially the district pays the health insurance one month in advance and it's deducted from employees paychecks. Um, in this instance, it's been paid for March and it's going to get deducted in the those paychecks, so it's not reflected here. And then we approve for the teachers payroll over the summer. There's four paychecks over the summer. Hop to the next. So, this is big picture uh revenues and expenses, all funds. You can see we're at
013the end of February 67% of the way through the year. Um revenues were sitting at about 65 and expenses 68. Your debt service payment that was made at the beginning of dur in January kind of is tipping your total expenses high. Uh general fund overall I think is just a little bit under that 67%. And hop to the next page. This is general fund revenues. You can see the state revenues at the top. So these are the ideas payments. You get paid the 15th and the 30th of each month and they meter those payments out. So some you get more at one point and later. Some of it's more and hold back. So I would just focus on the total state revenues being at 67% there. Federal revenues the title we can submit for reimbursement
014as we spend that. The fed sped is through midstate and then a little bit of Perkins. Your local revenues you can see those are trending a little bit high. I would not be surprised if you go a little bit higher than we had budgeted specifically possibly in athletics or the fund 12 or fund 8. As a reminder, fund and fund 12 scholarship and student activity uh those do crosswalk to fund one. They have their own reserves but they do are considered general fund when it comes to MDERS um metrics general fund expenses. So the biggest piece here of course the salaries and benefits and then we do approve of that as I mentioned the summer payroll. So that's at about 65%. Um I do know that in March there was a little bit of that
015retro for um I think maybe the paras. So that'll catch up a little bit with your March reports and you'll see that um non-instructional supplies is trending a little low and I think that kind of starts to get cut off as we get closer to the year end. So hopefully there will be a little bit of savings there possibly. Um and then of course um other things are fully spent and that's done. So you could scroll down general fund expenses. So there you can see that they are it's at 65 64.5%. So a little bit lower compared to budget but again you might have some year end expenses coming through. So that's just rolling up your total general fund. So you can see the big picture there. Fund two. So there is we are projecting
016a little bit of a deficit here. This is always a month behind with revenue. So it's always going to look a little wonky that it's losing more money and then it catches up the revenues catch up at year end. Hop to the next fund for um so this one also you can see the re um the revenues coming in. So you have your a little bit of levy state aid and then the main piece here is the collection from the the tuition coming in and then expenses. So this one this year which we talked about a little bit more of a deficit but it's um we'll get a little bit more rightsized next year. And then debt service. This is truly just um of course the little bit of levy and CDs you get. And
017then the expenses are the debt the debt expenses. So the bond payments and this is just showing the latest charge report that was connected to this specific February report. Um ECSE is not on here which you will get ECSE students. And so that's just this this is essentially your K through 12 um students that we're going to get paid for. And this does have a little bit of the PSO adjustment. So um but I do expect the EC line at the end of the year to be 12 to 15 from what we understand. So closer to 900 total. Questions on the financials for February? Supplemental is going to show you cash receipts, all the expenses in February that went out of the bank, and then any journal. Quite a bit of detail there. >> Anything
018for Bridget? >> I'll write principal reports at home. members of the board. Superintendent Leard, Tony Newman, elementary principal. I just have a handful of things. Um, since our last board meeting, we have had our growth and alliance commission screening. Thank you. Big thank you to them for screening our K1 357 and 10th grade students. Uh, it was quick, it was efficient, sat down, took a picture of their eyes. Um, off they went. They do a referral check. They just go to the nurse with the slip and then either it's good to go or um refer on. So that's a great benefit for our kids to to make sure their eyesight gets checked and if they get needed before we're done. So thanks thanks to them. Our end of the third quarter uh happened on the
01927th of March. We had a bell ring that day and that was a wild day. Um our PBS team put together a a great bell ringing celebration um that uh had staff teachers in costumes playing basketball. It was it was phenomenal. Um a lot of fun. Kids were all hooting and hollering. were all amped up. Um, they had they had a great time with it. So, uh, that was fun. Um, we had our RIP program, our second of two rift programs for book for ownership. That was on Thursday, February, uh, excuse me, April April 2nd. Um, and that went off really, really well. Presentation in the morning, and then kindergarten came over and they were able to get their books over at the elementary school, hang out a little bit, and then head back over.
020Uh, upcoming here, uh, we did start MCAs today. We're running through those here to the end of the month. Um, and make ups that first week of May. So, we're working through those, hyped them up. Um, I went and talked to third grade as it's the first time. They have a ton of questions, uh, good questions, uh, to ask and just making sure that they feel comfortable and and just showcasing what their skills are because that's really what it's about. Uh, we will be getting our first shipment of books from a library grant that we received. um um through resource training and solutions. And um so we we'll see about 325 books come into our library. Some are replacing well-loved books that they're taped together and they're falling apart and uh we need to retire
021those, but we have some new ones coming in and that's just a about 75% of the books that we've ordered through this grant. Um our fast bridge testing here will start within the last six weeks of school. That'll give us our good um data on how far our kids have grown throughout the school year. Uh and then coming up here at the end of the month, we have our last teacher inservice during the school year on Monday the 27th. Uh and for teachers going through letters, this is their last live session that they will have to engage in. They are pumped. Uh when we have a we have quite a few that are done with their asynchronous stuff already. They've taken their final they taken their final post test. they are above that 80% marker
022and they're ready ready to move on and apply that knowledge moving forward. So, any questions? >> Okay. All right. On to athletic director. >> Uh, director, um, Chair Hoffstead and home, um, members of the board, superintendent Lard, I will also do a little bit of a high school principal update for, um, Principal Swanson since he is gone. Um, we will be starting MCAs on Wednesday. Um we are trying something different this year to maybe help a little bit with this testing. Um so Wednesday we'll actually have kids in our building that are actually testing. So the early release um in the past they took it during their class. So if you had an eighth period English class and trying to do the MCAs at the end of the day wasn't always the best. So, we're
023going to try it this way um for at least the reading and math and then signs will be in their classrooms like in previous um and then there will be the letter sent out to the board members for graduation and beginning part of May. The two big things coming from middle school, high school. And then for the activities report, um spring season, it's been a little bit of a rocky start with rescheduling. I think there was at least two softball games and one baseball game that have been rescheduled. Um but today weather held off so we can get our games in. Um track's been going well. Baseball is playing their first game. They're actually currently up 65. Softball's one and one with their games. Um golf hasn't had any meets yet. Um but some of
024that's because of waiting for the golf courses to get open. So, we're we're going pretty good and we're looking to have a success successful spring season. Great. Anything for Caitlyn? >> All right, we will move on to the consent consent agenda approval. >> Oh, I'm sorry, Jennifer. >> I wrote my notes afterwards. Well, good evening works home and happy members of the board superintendent. My name is Jennifer Noble, community education director. I'm grateful for the opportunity to share community education program update, especially this week as we celebrate the week of the young child, which is April 11th to 17. So, we did hold our first ever Roy Little Royal Spring Carnival in the South Gym. It was a tremendous success and we did appreciate the food sponsored by the Lions Club and were very generous
025to help support this event. We welcomed over 55 registered families with over 150 attendees including children ages birth to six. A family engagement event featured a dozen community partners as resources for families. So they were able to visit the different booths of our community partners. Um and then the children were able to participate in activities. Um as you can see one example there. Um we had high school volunteers that helped out at the activity tables. We had um some vendors attend such as Air Max to keep keep them busy and active. um and have had tremendous feedback um and and hope to have that each year in addition to our fall big truck night. So, this added a spring family engagement neighborhood for us to grow our ACF program and we do have um preschool
026graduation just the previous slide just to recap one more time um preschool graduation is coming up May 20th. Um we plan to roll out the red carpet for our middle graduates. Um and then um enrollment is now open for next year's preschool along with upcoming uh screening dates. Um and we do have opening still in early childhood screening. And looking ahead to um or looking just kind of a recap of our adult sports and management in the past two seasons, we had 113 participants with 67 unique users. So that's actually um a very good sign for growth in adult enrichment. Um our fitness center continues to just be a gem in the community with 51 family memberships, 76 individual, six out of our district and then 21 hall walking um participants. We saw a few
027of them as we walked here to the meeting circling the hallways and staying active. Um you know of course throughout the winter months very popular. Um and then this Wednesday, um we will have the the next senior social. Um and you can see a few participants from our community at our from our last senior social. They got to do a craft with our preschoolers um on Spring Bird House Project. And so we were able to do a nice photo with them. We'll be at the elementary school this coming Wednesday and it's open to um members of the community 55 and over. um we work closely with the community center to help spread the word about that. Um so then a recap of youth sports and enrichment. Um past two seasons, 335 enrollments. Um youth sports
028continues to um be a very popular category for us. Um still filling a few summer coaching positions. They can contact myself for more information. And then our spring summer classes are open um online uh pre-registration and the royal review should have reached all of our households by now. Um and then our MAP program or before and after school program um just continues to be um a program that is really helps support students before and after school and it provides a safe place for families to um have their kids participate in activities outside the school day. We continue to reach out to the community with partnerships. Um we do have technology that is in place for a secure check-in and checkout for the students. We have implemented a parent survey twice a year to gauge feedback
029on the types of activities that families want to see um or changes to the schedule that might be, you know, more convenient for them um and gather field trip input that way as well. Um our current enrollment is slightly down from the beginning of the school year. Um but we certainly um appreciate all of our staff and many of which are either current students or former students. So it really gives a tremendous way for um students to have a part-time job and many of them have been through the program before. Um and so it's their their way of giving back. So our summer map registration is now open as well. We've added a new element and it includes um this came from survey feedback um transportation via our activities bus to a youth enrichment class
030um here at the on the fields outside um from MAP. So that is something that parents have requested and we're now able to offer that um for our retreat sessions this summer. And in conclusion, um, I got some questions. >> I told her you have a ton of questions. >> Thank you so much. Thank you. >> Well, we en roance we should be at about just under 300. Um but I will be closely monitoring the new um new users, unique users um just because we want those programs to grow and add new participants. Um so we just added a new youth dance program that had under you know just under 50 participants for its first time ever. So um it helps when we add new youth sports because it helps grow that category. >> Awesome.
031>> All right. Now we will move on to the consent agenda approval. The board is consenting to approve items listed below as presented at one time. At any point, a director can pull an item off the consent agenda for further discussion. Would anyone like to um move an item from consent agenda to the discussion part of the agenda? All right. Can I get a motion to approve the consent agenda? Motion made by Director Trout. I'll >> Seconded by Director Boy. Any discussion? All those in favor say I. >> I. >> Opposed? Motion passes five to zero. All right. So we will approve the approval of regular board meeting minutes, claims, accounts and financial. Approval of senior trip, approval of robotics nationals trip, approval of 2026 to 28 principles contract. Approval of community ed pay scale.
032Approval of personnel changes, approval of final policy reading. Good. All right. Discussion, information, and action items. >> Um, I just have a quick question. >> Yeah, it's actually the robotics world's trip, notational. I don't know if that was just error on when you printed it out or >> it would just be on the agenda that it would be inaccurate. An actual proposal it said. >> Okay. So, I just wanted to check in. Thank you for catching that. All right. Um, so approval of the 2027 Spanish trip to Costa Rica. Um, I found out on my way over here that I get to present this, so don't bear with me. Um, so the Spanish trip, um, they're hoping to do a trip to Costa Rica in um, 2027. um they had a successful trip um last
033year to Spain. Um so again, it's just getting kids exposed to different cultures and things like that. Um it sounds like it'll be about 13 days approximately $3,000 um that each student would pay. Um they normally will do fundraising and stuff like that to help offset that cost. Um, so day one would just be traveling from Minneapolis to San Jose, Costa Rica. Day two, um, would be doing some ox carts and just getting to know some of the history. Um, day three will be horseback riding and hot springs. I'm just going for that thing. Um, some looks like some white water rafting and then just some nature walks. getting some it's a looks like a tour of a coffee and cacao plantation and then a sanctuary and butterfly garden visit on day seven. Day eight
034would be ziplining and canopy tour. Day nine would be beach time and sunset camar cruise. Day 10 would be travel to um the national park by bus on the Pacific coast. Day 11 would be a nature hike. Day 12 would be surf lessons or just hanging out on the beach. And then day 13 would be travel to the airport and return to Mora. Um the last couple years or when they went in 2025, they also traveled with Mora. Helps offset the cost a little bit. Um so again it would be provided by the more adventure tours LLC. Um unless there is space album or a high school trip cost includes airfare, lodging, travel insurance, all activities listed in the itinerary and breakfast daily. Um lunch would be included on the days with schedule activities. Students
035should be planning to bring additional money for additional money for meals and souvenirs. Dates are flexible and will depend on preference of the group and airfare. Um deposits are refundable until flight reservations are made. And that sounds like it looks like October. This is coming October. >> All right. Any questions? >> I'll make a motion to approve. I have a second. >> All right. Motion made by Director Hoffstead, seconded by Andre. Any discussion? All those in favor say I. >> I. >> Opposed. Abstain. Motion carries 5 to zero. All right. Approval of ECF coordinator position. >> So this is a position uh that essentially merges a couple job descriptions. uh job duties. Um Jennifer and I met with the person that's in that role currently and reviewed uh what the duties would be and um
036I'm for it and supportive of it. And I don't know if Jennifer wants to talk more details about it at all briefly. >> Well, as the ECF program continues to grow, it it becomes just a critical role for um the development of our classes and our ECF staff. um now that is under the district umbrella um whereas it used to be under Midstate. And so it's just a tremendous way for us to reach out to new families as well to bring them in uh to be a part of our district and to engage in early childhood activities. >> So will this be a new posting or is this roll into the old person's position or how does that work? >> Right. It would roll into the position that that person is currently. >> All right.
037Any other questions? >> What's the cost of the district on this? >> We don't where we >> So ECF falls under the community ed. So ultimately usually that that is with it the she brings in the money fund court brings in the money to cover that. So the AC so when we look at the budget if it runs a deficit it dips into the specific fund core fund balance and right now that fund core does have a fund balance of about 330,000 right >> but I do know that the goal is to have that as break even as possible. So at this point the general fund is not covering anything. specifically with community, >> right? But with community ed that fund when we were going through that, we're budgeting in depth already, right? 90,000. >>
038Yeah. >> We add more cost that we're budgeting in the deficit even more. Correct. >> Yeah. For so this is for next year, but yes, in that next year it's not quite as big of a deficit, but they have a fund balance. >> Yep. I understand that. >> So that covers it. >> So we know what the cost is. We're just going to throw the money out there, I guess, is my question. Because if we're already budgeting 90,000 in the deficit, and if it goes up more than that, we have $300,000 in the budget, that's three years worth is the way I look at it because we had we always had a surplus when we started hiring and different things for community edit. That's my question. I'd like to know the board before I can
039approve something like that what it's going to cost the district and obviously that funds already budgeting in the deficit. I hate to see it go further than the deficit. That's my especially without the answer of what it is. I don't think I can approve for myself forward personally. And our UCF class is our Pbased. It's a Pbased program. Um, and so with this position, we'd be working on that revenue strategy including the growth of the program and additional classes and outreach um to new families. Um so with a community based program that revenue strategy is especially important for the cost >> that's still hypothetical right we're hoping that we're going to get that right and it's only >> that growth would be our certain goal and we are doing our absolute you know work behind
040that revenue strategy to achieve those goals I think that is a fair question though. If we're getting rid of the old job, what is that increase? And that would be nice to know. So if we're going to this new job description, what's the pain? They start talking 30,000 a year, 10,000, 5,000. In the end of the day, it's just nice for us to understand as a board. So I would have to agree after looking over it a little bit more in depth. I mean, if we have a personnel there, they're getting a new position, how much we pay them? >> Well, it falls under the teachers contract. Um, and so it would she currently has the teachers contract. So, it would fall under that same teachers contract. >> So, this this job description is for
04120 hours a week, correct, Jennifer? >> Correct. >> And so, what is it currently? >> Um, it'd be aligned with the current number of hours. 20 hours a week. 20 hours a week with this. >> Right. Exactly. Would it be an increase in time or hours worked? >> So, we're not increasing the number. >> So, it would be an increase in hours and you feel that person could get that both of those duties done in that same amount of hours. >> Right. Right. because that she was not there's another element to her current role with preschool classroom room and so she would have she would not be having the same duties. This is an extension of the ECMP portion of her role. >> So to answer the qu so to answer the question about this
042expense there's no no additional hours >> and there's no additional well other than the contract salary increase. >> Right. Right. and her number of days worked would be the same. And then it's an expansion of she's on teacher on special assignment currently. And so it's an expansion including early childhood screening. Um but the duties in teacher on special assignment goal. >> So what I'm hearing is the cost won't increase. It'll stay the same because they're paid under the same contract doing a just different job. >> Correct. >> For the ECF program. >> Correct. Focused on ECF versus the additional teaching time that she's had in preschool up to this point. >> Less teaching and more administrative work. So, >> correct. And focused on ECF. So then would we look at replacing the teaching hours? >>
043There's got to be some sort of cost. I'm confused. I'm I'm not going to lie. I'm very confused if if we're giving somebody else other duties. Somebody has to fill the other duty and nobody wants to just take out other duties without either more pay or we bring in another person. >> Right there. there the teacher the teacher position then for that classroom would come open at that point. Um if this moves forward then the teaching position. So then we have two full-time paid people now versus or two part-time full paid people versus one. Correct. >> So there is a cost to it. A full another person >> potentially part-time. I mean depending on how our preschool registration goes. It could potentially be an additional part-time. Um we're monitoring our preschool registrations currently um to
044gauge numbers of how many in each classroom and how many preschool sections we need. So could potentially be do part-time and if our enrollment in preschool continues to grow then that would be an additional full-time need. >> But if it stays the way it is now part time. Correct. Correct. >> Yep. And if our preschool enrollment rolls that significantly that that would be a good problem if you will but yes we're watching those numbers. Preschool registration open February 25th. So, we'll have a better view for the enroll in numbers on May 15 um when some of the registration deadlines have have passed, but we currently have 56 um enrolled in our preschool program for the next school year. Yes, we're currently at 56. From what I remember from previous board meetings, um this was a
045move that we wanted to make to save money from the state. So even absorbing this role and having grandm control over ECF instead of being under the state umbrella was going to be some sort of cost savings per what we were spending there. I I don't know what those numbers are. So we did compare apples apples but I do remember that was why we've been moving in this direction. We would rather have that uh under our control than be purchasing the services from state which seemed quite expensive. >> Is that what >> is that getting rid of? We're not mid >> this past year. Yeah. this past school year, you see it be was brought under the district from Midstate. So, this is working to get a dedicated staff now that that program is run
046by district versus midstate. I guess I just like to see the numbers. That's all that's my thing. like I want to pass a question because we we're looking for an approval on something but we don't know what the cost to the district is. That's that's all. What would you guys think if we like could we table this till the next meeting and after enrollment comes in and have like maybe get what we were spending on that position through mid or you know paying for that through mid you know just a little bit more financial. What do you guys think? >> I personally would like that. I would like to see our funds not budgeting the deficit. So, I would like to see I think if we move forward with able to take these numbers and
047it makes sense. Hey, we're spending less than midstate and it's, you know, saving us in the long run. We have to hire somebody here part-time. Obviously, that makes sense. >> And I think Jennifer said by May we would have more above. May 15th, we should try our understanding of our enrollment numbers for preschool and where those classroom sections um the ratios are falling. what would happen uh if we hired this position and in a year it didn't make as big of a difference as we thought. What is our what can we do then? >> Well, and I think gathering the midstate um financials of what that used to cost us would be important. Um I wasn't here at that time, but I would work to gather Bill's number so that we could include that. Well,
048what I'm asking is, so I think what you're trying to do is rightsize the program now that we're starting, you know, we've had a year and we're kind of looking into going into next year, right? Um, and you're looking at where you need help and and that stuff. So, um, so I get that, but that that's the question is a year from now if we approved this and then a year from now our enrollment is still at 61, you know, and this this didn't help like we thought it would, what's our recourse at that point? >> Well, I think I think it's important for us to put in place a three to five year plan as well for the program. Um that includes the revenue projections um any cost savings from Midstate um and then
049any scholarships we're incorporating in university so I think a threey year um in addition to next year kind of a threeyear plan as we work to grow it it's in its infacy I like that idea like a threeear forecasting kind of plan to see where we think it would be at. Um obviously when you look at history and see where we're at with numbers too, right? I mean, not going to lie, the elephant in the room is our numbers are dropping. Period. They are. That is the elephant in the room. And what have we done to fix that? Personally, I don't know. You know, are we seem like we still hire more instead of cost savings from other places. Um, you know, numbers keep dropping something have to happen. So, I would rather see something
050like that, right? An actual projection. Hey, this is what we're looking at. This is where we're going to try and get to. But to Ryan's point, if you hire somebody, it's really hard to get rid of that person once you hire them. It is. I mean, just that's fact matter. Um, so I think when you start getting serious on watching these spons $90,000 a year and you have 300,000, pretty easy math, give you four years. fix it. That's my take on it. >> Great. Anything else? Do you guys want to table this until next month? Do we have to have a vote on that? >> No. >> Okay. Take it off. Okay. So, we will table that to next the next month. All right. um discuss and approve the FY 26 revised budget. >> Yep.
051So, this is what we discussed last month. Um not a lot changed. There was um we kept ADM a little bit of adjustment. So, um assumes 904. And so, the big piece here was the unlimited PSO. And so, working with Joel, we looked at the basically the percent of PSO. So last year, um I think you graduated and it was about 82% is what you got paid for when you look at the seniors because of PSO. And so we did that same analysis with this and increased that um 12th grade to about 47 based on um knowing what how many he expects to graduate. So we're at 904 with revised. Um there was a little bit of a reallocation um with ECSE. So that's um the early childhood special ed. And so if if those
052students um those teachers are special ed, so it either has to be general fund or special ed under the preschool. And so we have to make sure that we allocate the funding based on the time they spend there. And so there was a reallocation between fund four and fund one with the special ed um piece. And so the main thing that changed is fund one is more break even at this point for revised budget. We're I think it's a deficit of 800,000 I'm sorry $800. anybody that um so and then the food service stayed the same fund for with that change of the allocation was a little bit more of a deficit of 90,000 debt service stayed the same so overall bottom line deficit of about 143,000 probably the last page um to give you
053the big picture. Yeah. So you can see in the far right column that 143 which is pretty close to what you saw last month again it's just adjustments between fund one and um fund 4 were the biggest areas and so general fund fund balance would be at 21.4% all funds 22.5%. that just gives um basically a lot more detail and we I walked through all those lines last month, but that's going to tell you the changes between the original and revised proposed revised. And that 21.4% 4% is that after we've already repaid the deficit of that 143,000. >> So that deficit of 143 is actually made up of the food service, community ed, and debt service. And those all have individual fund balances. And so general fund is actually only budgeted to have a deficit
054of the $814. So right now your food service fund ended last year with 181,000 fund balance. And so we'll just dip into that a little bit. Fund four had a has a fund balance um actually 423,000 from last year. And so that's going to dip into that. And then debt service has about 220 I'm sorry 49 439. >> Any other questions for Bridget? >> I got one more. Um, so looking at 904 as the budgeted number, how how does that go across the entire year, right? Because we started with a budget of 917. We started around there and then we've been going up and down since then. So, and we're under 900 now. Will that even out across because we were over 900 for long enough to keep us around that mark? >> It you
055do get weighted. So, if you lose kids, you do get paid if they were here for half the year. I think part of what has been um and this is maybe partially my fault because when I came in, I'm looking at those MARS reports and the ECSE numbers are not on there. And so, but you will get credit for ECSE, but you don't those don't show up on the Mars reports until the end of the year, the way things are done. And so, that's been the disconnect. So hopefully soon because we're getting closer to the end of the year, those Mars reports are going to start to see the 12 or the 15 that we expect to get. And so your student count, I mean, yes, I do believe we've lost some students, but that
056that number that's been on your report has not included ECSE because that has not been on the March report. Does that help? >> Yep. So I mean that would really put us at 9007. >> Well, 9006. I'm budgeting that you are going to get that 15 ECSE that we expect once the numbers are entered in for the hours for the the special for early childhood. >> So we think we're going to be at 9104. No, that's with all that that's the budget is the 904 like we believe that it will be about that. Um, the only thing that would change is if that bumped up a little or if there was maybe a little bit less PSO this year compared to last year because my best way to budget for that is based on last
057year's analytics of how many PSO kits there were or I should say. All right. Anybody else? All right. Can I get a motion to approve the FY26 revised budget? Motion made by Director Hopstead. I'll second. Seconded by Director Holm. Any discussion? All those in favor say I. >> I. >> Opposed. Abstain. Motion carries five to zero. All right. Discussion on the proposed FY27 budget. So the column you're going to be looking at here is the far right column and we'll look at EDM to start. And so you can see I set this one up a little different. So your subtotal EDM shows 912. And so that is what we believe to be the student count that you will have. And then I did adjustment for PSO kind of towards the bottom there of minus 11
058thinking that if we trend the same way that you're not going to get paid on those 11 students or it's not 11 specific students, it's accumulation of hours that your juniors and seniors take um of PSO. And so it's 901 what we believe you would get we budget that you get paid on. Does anybody have questions on that? The state is giving you a 2.69% increase. So that's the general fund straight across increase for fiscal year 27 that's already approved. We know that. Um if you hop down a couple pages to overall up one sorry page three. So this is your general fund revenue. a lot of calculations based on the state percentage. Um, overall general fund revenues are increasing 133,000. So, two things here. Access, we talked about that last month. Access is a
059program that was adopted for this year and you get paid on the expenses the following year. So, 55% of the expenses from this year, you're going to see the revenue next year. So that's a part of your increase in general fund revenues as well as just the overall 2.69% you're getting from um the state. So an overall increase there um from your just what you just approved the revised budget 133,000. So then you can jump down salaries and benefits we based on the settled contracts. So we have so far um salaries and benefits are budgeted to increase 95,000 from the revised budget. And then overall the non salary lines that were um we just gave a 3% general increase. So communication services, utilities, etc. Just as a unless we knew specific um contracts, that's just
060a general across the board 3%. Um, a few bigger pieces I wanted to point out. So, some tech equipment, which is network switches, new iPads, smartboards, that's increasing about 40,000. Um, some of that is e rate reimburseable. So, I you have expenses going up, but then there's a little bit more revenue coming in with that. your state spend and ads which again state spend gets in reimbursed 95ish% and then the ads you see the revenue the following year that's increasing about 76,000 and that's a big piece of that is just overall salary increases. Um so overall let's see your general fund um increasing expenses 288,000 from the revised. So that projection is the 155,000 that you see there is what we're expecting the general fund to budget as a deficit. So that does dip into
061the general fund fund balance of that 2.6 million that we're expecting. So it would get you to a fund balance of 19.7%. Other questions on general fund before we go to food service. So food service um this is a formula that's really based on if your students your students are staying pretty similar but then we just know that um there'll be a little bit of increase across the board and so a small deficit here too of about 17,000 fund four um I believe that we are right sizing this a little bit more with increasing um some tuition amounts and then this is adjusting down um a little bit of the salary and benefits, but that's partially because of just um the paras that were initially budgeted. So, Jennifer and I can revisit this a little
062bit closer just to make sure that we have, you know, everybody allocated here. Um but I do believe that the tuition was going to get a a little bit of an increase with the right size of that. So, that's budgeted as a deficit of 44,000 right now. And then your debt service fund is pretty set. Um these debt service payments were scheduled out. So this is the way it's set. Um it it does run a small deficit of about 32,000, but you have a fund balance in there of 400,000. So overall all funds deficit of 250,000. So it's about 100 of the other funds and 150 in the general fund. All right. Any other questions? All right, we will move on to approval of donations by resolution. Does anyone want to introduce the resolution and
063wave the reading? >> Motion made by Director Trout. Second, >> seconded by Director Hopstead. Any discussion? All those in favor say I. >> Oh, that's right. >> Director, >> I. >> Director Andrews, I director boy. Hi. >> Director Ha. >> Hi. Director >> I. Right. Motion carries 5 to zero. Always miss something out here quick. Sorry. All right. I would like to recognize the um donations. We had a donation from the Royals Wrestling Club for $996 designated to the student council student memorial. um a donation from Walmart and a $50 gift card for community at Carnival, Royaltton Lumber, um donation of $100 to the student memorial project, Royaltton youth travel baseball, um their donation of an indoor batting cage, and that was designated to the student activities athletics. All right. And then policy readings. So,
064I'll take those. Uh, so first policy, um, we don't have any new policies coming in right now. Um, we're way ahead of the game. I think there's eight left for this year. So, we're going to take a couple months off, um, and not read 200 pages in a couple weeks. Um, the biggest one is responsible use of artificial intelligence. Um, we talked about that almost the entire meeting this last time. Uh so both the admin team uh David's team and the uh the principles and then the the teachers are going to put together basically a committee um to tell us to help tell the board how we should regulate the school ourselves and and they can figure out what they're doing now um to see what's in there because some teachers have certain restrictions on
065things what you can use and can't use and different things. So we want to rightsize that and get it done. Um, but take our time to do it so it's ready for next school year. Basically do that. Uh, so it'll be in the in the handbook. And that's that's really it. Everything else we approved today that was uh basically on the three-year rotation except for the school resource officer. That was the new one. We added those six education pieces and that was that was it for that. Great. >> Thank you, Ryan. All right. In the upcoming meeting schedule, finance committee April 22nd, regular board meeting May 11th, and the policy committee meeting June 24th for everybody. All right. And then I do this Yep. So, all right. Yeah. Um, so you're going to take a
066motion to close the open meeting at a time in accordance with this whole thing. >> Okay. >> You have to read the statute for that. >> All right. So, can I get a motion to close the meeting? Close the open meeting at 7:04 by Director Andre. >> seconded by Director Boyd >> In accordance with Minnesota statute 13D.05 >> for superintendent evaluation. >> All right. Um, any discussion? All those in favor say I. I opposed. Abstain. Motion carries 5 to zero. We did their stuff.