001is now called to order. It is June 4th, 2025 and the time is 6:34 p.m. Our mission is to provide a safe and caring climate and culture in which we engage, inspire, educate, prepare, and empower all learners in partnership with our surrounding community to be successful in today's and tomorrow's society. Um, Heather is not here tonight, so Scott will be leading us in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you, Scott. And then when you're ready, can you please call roll? Uh Shannon Hos here. Diana Fenton here. Zack Dorhalt here. Paul Dogen here. Natalie Copelan here. Scott Andreas is here. Uh the following board members are
002not present. Heather Williams. The following cabinet members and staff are present at the district administration office. Superintendent uh Dr. Lori Putnham, assistant superintendent of secretary education, Dr. Jason Harris, assistant superintendent of E through5 learning. Nikki Hansen, assistant superintendent of E through2 educational services. Shannon Avenson, executive director of finance and business services. Amy Skellarro, executive director of operations. Joel Highamp, media technicians, Paul Novak and Gordy Scott. Custodian on site is Austin Goodwater. Thank you, Scott. Then I'm looking for a motion to approve tonight's board of education meeting and work session agenda. I have a motion to move. I have a motion by Scott, a second by Natalie. Scott, can you call vote again? Uh, Diana Fenton, yes. Zack Dorhold, yes. El Dogen, yes. Natalie Copelan, yes. Scott Andreas Nes. Shannon Hos, yes. Thank you. Then we
003have the consent agenda. The consent agenda consists of non-controversial items the board adopts routinely without debate. Any single member may remove an item from the consent agenda by requesting removal at the time the consent agenda is moved for adoption. Item on tonight's consent agenda. Item A, approval of personnel staff changes. Item B, approval of monthly financial report for April 2025. Item C, approval of monthly treasures report for April 2025. Item D, approval of proposed revised board policy 701, establishment and adoption of school district budget, third reading. Item E, bid award for milk. Item F, approval of proposed revised board policy 807, health and safety policy, minor changes. And item G, approval of proposed revised board policy 905, advertising reviewed and no changes. At this time, does any uh member wish to remove an item from
004the consent agenda? Okay. Then I'm looking for a motion to approve the consent agenda as read. So move. I have a motion by Scott, a second by Natalie. Scott, can you call vote again? Zack Dorhold, yes. El Dogren, yes. Natalie Copeland, yes. Scott Andreas is yes. Shannon Haw. Yes. Diana Finnen. Yes. Thank you again. Okay. We have two action items tonight. First up is the parochial school boundary transportation adjustments for the 2025 2026 school year and Joel Heightamp, executive director of operations is presenting. Welcome Joel. Good evening board chair hos superintendent Putnham and members of the board. I'm here tonight to share an update to the private school, private elementary school uh transportation boundaries that have been in place here within the district for a number of years. Uh just for past history, the map
005shown on the screen is what has been in place for quite some time. Uh and just on the bottom there, I did put a little blurb from the statute that allows for the board uh the management and method to which we transport our prochial schools school students if there are multiple uh schools within our boundaries. We were recently notified by St. Mary's help of Christian that is the prochial school that currently resides down in the St. Augusta area uh that they will not be open for the coming year. Um and so we are proposing to the board tonight. Um and and our recommendation is that the St. Mary's Help of Christian um current area gets absorbed by the St. Wendell school area in Luxembourg and uh we worked with our transportation router. Uh we currently
006serve approximately 12 families from St. Mary's help of Christian. Uh and when we routed those those families to other prochial schools, it made the most sense for both ride times and district impact uh to combine the u the two areas together. And so while geographically that looks large, uh it keeps all of the our transportation on the west side of the river, which we know is a boundary and a barrier for us. Um and and you'll notice that the St. Catherine Drexel area is also large, but again uses that river as a boundary. And so again, our recommendation this evening is that uh this becomes the new uh transportation boundary map for our parochial schools. Any questions? Any good? Al, I would move that we approve the parochial school boundary transportation adjustments for the 2025
0072026 school year as presented. And do I have a second? Second. Okay. I have a motion by Al, a second by Zach. Any discussion at all? All right, Scott, will you call vote again? Dogrren, yes. Natalie Copelan, yes. Scott Andreas is yes. Shannon Hos, yes. Diana Fenton, yes. Zor Holt, yes. Thank you. And then our other action item tonight is the approval of the 2025 2026 executive contracts. and uh personnel board personnel negotiations committee chair Natalie Copeland is presenting. Thank you, Chair Hos. Um all of you got an email with a bunch of items attached um in regards to this item that we're talking about today a couple days ago. But just to review, we're talking about the 2526 executive contract approvals and the personnel committee recommends to the full board to approve the 2526
008contracts for the executive team based on the proposal of the superintendent. Four of the executives out of the eight are new to their positions for the 2526 year and the board is approving their first executive contracts and starting salaries. The other four of the executives are continuing in their contracts and salary adjustments were proposed for internal alignment on the executive team with adjustments to recognize longevity, job responsibilities, and market comparisons. One clear change in these contracts reflects the board's request to move a 3% performance pay provision out of the contract and into the base salary for transparency. For continuing executives, there is a salary increase of 2% for 2526, consistent with a low average annual settlement settlement over the past eight rounds of bargaining. These are all one-year contracts leaving the 2627 contracts open for
009resolution during the process of bargaining uh of the 2527 contract period for all bargaining and employee groups. Um so we're looking uh we're looking for a motion and a second um and uh requesting approval for these aid contracts. Okay. Um, looking for a motion or any questions at all. I have a question. I apologize. Um, community input is is not open right now. So, move. Second. Okay. I have a motion by Scott and a second by Natalie. Uh, any discussion at all? Okay. Scott, do you want to call vote again, please? Uh, Natalie Copeland, yes. Scott Andreas is yes. Shannon Haw, yes. Diana Fenton, yes. Zack Doorhold, yes. El Dogen, yes. Okay, thank you. That was it for our action items. Um, moving on to reports. We have the board of education standing committee reports.
010Um I believe we have three uh board development policy governance committee chair Zack Dorhalt. Do you have a report? I do. Uh so committee met on May 28th. Um executive director in finance and business services Amy Scallude presented proposed proposed board policy 802. Um, executive director of operations Joel Hidamp presented uh proposed board policy 699 and 807. Assistant Superintendent Avenson presented proposed board policy 905. Policies were reviewed and policy 807 and 905 were recommended to move forward to tonight's consent agenda. Policy 699 and 802 were recommended to move forward for a first read. And that is our report. Thank you. Um then board finance and audit committee uh chair Heather Williams is not here and so we have uh board member El Dalgrren presenting. Yeah. The the board finance committee met for a second meeting
011in May to review a couple of different agenda items. The first one was the non-public transportation boundaries which Joel covered just a few minutes ago. Uh so I'm not going to go into that one. It was the same information he shared. And the second item is was the 2025 2026 preliminary budget. And Amy is going to be sitting at the table over here going through it page by page. So I'm not going to expound on that one. Those were the two topics we had. So Okay. Thank you. And then uh personnel negotiations committee. We're being very redundant tonight. Chair Natalie Copeland. You've heard some of it before. Um we talked about three things at our meeting on May 27th. Um one was that the superintendent reported on her 2425 goals and proposed goals for 2526
012with feedback um from the committee and then all of you and your one-on- ones as well. And the committee also reviewed the plan for year three of the annual evaluation of the superintendent. And we talked about the following timeline for the process. And you know some of this already cuz you've gotten a few emails. Um, but May 29th, the board members were sent a survey uh focused on the rubric items related to relationship with the board and community relations. And we're going to um on June 11th, uh the board survey data will be shared with the personnel committee. On June 24th, the personnel committee will meet to prepare a draft report of the superintendent's evaluation for review of the board in a closed session. that closed session um was added to your calendars for July
01316th um 8:30 a.m. to 10. And then on July 23rd uh we will report on the superintendent evaluation to the public at our regular board meeting. And the last item was executive contracts which we already approved and that is all. Thank you. Then moving on to future agenda items. The June 18th, 2025 board meeting topics will include early childhood update, 10-year long-term facilities maintenance update, approval of long-term facilities maintenance, excuse me, approval of 2024 2025 revised budget, approval of 2526 budget, and some policy readings. At this time, does any board member wish to suggest a future agenda item? Yeah. Did didn't I hear that uh graduation ceremony provisions are going to be coming forward to the board sometime in the next month or in the next two meetings? July I believe. So this is is
014it in July? Okay. Yep. And so the these are the topics for June 18th and that one is coming together. Yeah. Okay. Um that was everything for our regular board meeting. So, I'm looking for a motion to adjourn our board meeting so we can open up our work session. So, move have a motion by Scott, a second by Natalie. All in favor say I. I. Opposed? Okay. So, board meeting is adjourned at 6:48 p.m. And at that same time, we are opening up the board of education work session. First up, we have the preliminary 2025 20 26 budget and Amy Scallerid, executive director of finance and business services is presenting. Good evening, Chair Hos, Superintendent Putnham, uh, schoolboard members. I did give you a paper copy of this because it's a lot of numbers and
015it does not project well onto the screen. Um, so you should have that in front of you. Um, in the interest of time and um, my voice, if you can't tell, I'm a little under the weather. So, um, this will be a little bit more abbreviated than usual cuz I'm not sure how long I'm going to last. Um, but we won't go through every page. We'll hit the highlights, but certainly if there's things that, um, you have questions on or things that you see that we don't cover, feel free to to jump in, um, or to ask questions at the end. Um, so most of the time we're going to focus on the back of the book where it does the individual um, multi-year statements for each fund. Uh, but we will quickly before we
016jump to the back go to page four. Um, page four is where we look at our special education and EL cross subsidies, which we know, um, is a a big impact on our overall budget. Uh, and is something that we want to review every year. Um, so starting with special education, which is the top of the page. Um, you can see the about three4s there from from the bottom, the funding shortfall line. Uh, we made really good progress going from 2223 into 2324. um the year that the cross subsidy aid was put into place. Uh we saw a nice decline in the in the cross subsidy at that time. Um however, you can see it's starting to to trend back um upwards and uh that's kind of two factors as we look at 2526. Um
017so the first factor in that uh is the just the way the funding formula works. When we have to add staff, there's a delay in the funding. And so if we have to add positions and increase expenditures, we don't see any revenue from those increased costs until the following year. Um we are in a position right now based on our student counts for special education um where we have added uh both licensed and non-licensed staff for next year. Um and so that's part of that uh impact. The other part of that uh is the proration of the special education transportation aid. Um we did uh work uh do this budget with that 95% pration that was in the governor's proposal. Um which details aren't out yet, but the um the preliminary um does show a
018decrease in special education transportation. Um I assume that's to the 95% uh that was proposed by uh the governor. Um and so we already have that factored into our budget. Um but clearly if we're if we're reducing special education revenues that's going to impact the cross subsidy um because it's taking funding away but we know there's no costs going away. Um so that's kind of where we're at with the special education. And then the EL cross subsidy has been really relatively consistent um across the years. Uh we are expected to see that go down in fiscal year 27. So not this budget year but the next year. Um there's some uh there's some EL cross subsidy specific aid that is set to start. Um of course that's assuming that there's no changes to that next
019legislative session. Um and so we we don't 100% know um that we'll end up with that, but right now as the law sets right now, we would see that go down when we budget for next year if that aid comes through. Okay, we're going to skip then to page 21 um and start going through um kind of all of the individual numbers for each fund. Page 21 is a a summary of the general fund which is really three separate funds. So when we uh see the audit presentation in November, we see one general fund. Um that is really the combination of these three separate funds operating transportation and uh operating capital. We'll look at them each individually but just that awareness that we still show them as kind of three separate funds and account for
020them individually. Um but from an audit perspective and actually from the state um those actually combine all into the general fund uh for reporting purposes. Page 22 then uh looks at the actual operating fund which is the majority of the general fund. Um looking at revenues first uh we see finally in this budget going back to what I would call a normal distribution of revenues. Um so this budget reflects revenues from the state of about 133 million which is about 85% of our total revenue. Um which really is where it has historically been. If we look back at some of these other years in the multi-year comparison, we can see significant drops in that and then increases in the federal um because of the COVID funds. Um but we're we're really back to that kind
021of normal 85% from the state, about 6 and 12% from uh taxes and about uh 6% from federal revenue, excuse me. Uh moving to expenditures, it looks a little bit um goofy here on the expenditure line because our expenditures are going down. Uh the reason for that is because if you look um at kind of the um the bottom line or in middle of the page change in fund balance, you see a $4 million deficit uh for the revised budget for 2425. that is the spending of those assigned fund balances when the board um received the kind of the overlap in the state aid and the federal uh esser funds. Um if you think way back to when uh when we became aware of that the board approved that spending plan um the largest portions
022of that being McKinley uh the addition there and then the Apollo uh theater improvements and so that went into an assigned fund balance. So, at the very bottom, uh there's a breakdown of the fund balance. Uh you can see at the end of 2324, um there was about 4.5 million of that board designated money that was left. Um and a lot of that just is timing, right? Because those were summer projects and projects that extended into the school year. Um and so that deficit that is in the 2425 readopted budget, uh is really uh fully coming from that assigned fund balance. You can see that going down um by that $4 million um with a minimal change in the um in the unrestricted fund balance. There is a small decrease um projected in the in
023the unassigned uh um 42425 and that is due to some city special assessments. Um and so originally we had thought that those were going to going to come next year. Um we actually got the invoices for those now. And so um there's actually two rounds of them. And so there's about a $100,000 deficit um that we expect to spend down our un unreserved fund balance in the current year 2425. Um and then about anotherundred or sorry 200,000 next year. Um in addition next year when we look at that overall net change in fund balance, we're projecting about a $325,000 decrease. Again, 200,000 of that is those city special assessments for water, sewer, um, storm water improvements. And then we also have the cost for the special election. Um, and that's the two items that are
024are resulting in that spend down of fund balance, which is what fund balance is for. Um, it is for one-time costs that are that are unexpected. There is also a detailed breakdown of all of the expenditures um by a a more thorough um listing of subcategories on pages 23 to 25. We're not going to look over those, but if you see something that that jumps out at you or um that you have a question on, certainly uh feel free to let me know. Then we'll skip to page 26. Page 26 is the transportation fund. Um there's relatively small increases in revenue and expenses for fiscal year 26. However, um that's a little bit of an illusion I would say um because the increases would have been larger. Um however, we have two nonpublic or sorry,
025two charter schools next year who are opting out of district transportation. And so our overall transportation costs per route are are clearly going up. Transportation costs increase year-over-year. However, we will have a reduction in routes because of those two schools um not being transported by us. There's also a corresponding reduction in revenue um because we do get the state aid, the state transportation aid for those students. Um we're we're conservatively budgeting the revenue and the the expense reduction to be roughly the same. um our hope because we know that there's there's cost subsidies that exist for transportation, but it's really hard to nail down exactly what that is and it's very specific based on routing. Um so we may realize some further reductions in costs, but we want to budget conservatively until routing is done
026because we know at this point in the budget process that routing isn't complete. We don't exactly know how many routes we'll be able to reduce um but there will be a reduction in costs and revenue um because of that change. Uh I will also note that while the transportation budget looks like it's great and it's balanced and we get all the revenue we need to run transportation um this is just the transportation fund which only accounts for transportation dedicated revenues. The general fund does cover uh the general operating fund does cover about 1.5 million in additional transportation costs that are in excess of the transportation specific funding that we receive. So it's a little bit of a of a false false picture um but just don't want to be I want to make sure the
027board is aware of that. Uh moving to page 27. This is the third and final component of the general fund uh which is operating capital. The operating capital fund does include um and really the majority of the spending of this fund is for our long-term facilities maintenance program. Um pretty consistent uh spending um kind of year-over-year. There is a small uh projected uh deficit in the 2425 readdopted budget. um that is for the replacement of our phone system. We had thought that that was going to actually occur next year. Um but in terms of when they could get that work scheduled to do the install, um that's actually this year and there wasn't adequate um room within the existing budget to to cover that. And so that's what that deficit is for. Um there was
028some intentional spendown of of these reserves for operating capital uh in some previous years. But even with those intentional spend um and the current year deficit uh the really the operating capital fund is still sitting with a very healthy um reserve fund balance of over $2 million. Okay. Okay, if you flip to page 30, we'll move on to our special revenue funds. There are two special revenue funds, food service and community service. Food service uh is the first one we'll look at on page 30. Uh looking at the revenues, uh so about 95% or just over 95% of our revenue at this point comes from um federal revenue. uh because of the way that the new state meal program works and the requirement to participate in the federal community eligibility uh provision program. Uh the
029way that that program works ends up with us having almost all of our revenue for those meals coming from uh federal revenue. The good news with that is if in the next legislative session for some reason something were to change and the state were to repeal that food program, which is probably not likely. Um but even if there were changes at the state level, our funding, because we're in that community eligibility program, um wouldn't be impacted by those changes, at least for uh another three years, which is when our five-year um current C commitment expires. Um, one other thing I'll note because it it does look a little bit strange anytime we see spending go down. Uh, we see a decrease here in both revenues and expenditures. Um, and the reason for that is because
030we have a federal uh fresh fruit and ve vegetable program grant for our elementary schools that is reflected in the actual activity for all of the preceding years as well as the 2425 budget. We don't have final allocation amounts on that yet. So, we always add those once we get them. Um and so that is the reason that that it looks like it's going down but it's it's really not. Um again this fund has a very healthy fund balance about 2.8 million um with the majority of that um increase coming in 21-22 during the pandemic um when we had a lot of of money coming in for meals and not a lot of meals being served. Um and so we uh will be working with our food service department to do some planned spendowns. um
031details haven't been released yet, but there um is information coming from the initial legislative summary um summaries from from what's been agreed upon that there's some changes in the flexibility of allowable costs. Um and so that may give us a better ability um to spend some of of those funds. Right now, what you can spend um food service funds on are pretty restricted to certain pieces of equipment. It can't be electrical work. It can't be remodeling. it. So, it's um it it really doesn't give you a lot of options to spend a significant amount of money, which I think is what's behind um some of the the push at the legislature to to broaden that list. So, we will we will see what um what's included in that uh and make sure we have a
032a plan to spend that. There is a requirement to have um no more than 3 months of expenditures in your fund balance. Um that requirement has been extended to 6 months and has been extended for one more year. Um, and we're not we're not significantly higher than the three-month mark, but we are over it. Um, so we'll just want to be mindful of that. Uh, and we'll make sure that we have a plan for spending. Moving to page 31, community education fund um, activity really uh, very uh, consistent year-over-year. I will note um, both the 2425 and 2526 readdopted budgets um, show deficits. These are levy adjustments related to our school age care program um which is uh part of our afterchool um childcare program with the boys and girls club. Unfortunately, the way our
033levy system works is when we levy something uh it's 3 years after that um that we actually true up expenses. So we are actually recognizing levy adjustments for 2122 and 22 23 um fiscal years where spending ended up less than what we levied for because of the pandemic and um so there's a there's unfortunately a delay. Um the good news is that when we levy for something and we don't spend it that money goes to fund balance. So that money is really just pulling those uh school age care funds back out of the fund balance um because we can't spend them on anything other than that program. So that is the reason for um the deficits and as you can see similar to food service and operating capital um this fund has uh consistently had
034a very healthy uh reserve fund balance. Going to page 33. This is our capital projects fund. Um, for 2425, uh, the majority of the spending in this fund, uh, really is related to the bond proceeds from the previous year for the long-term facilities maintenance um, bonds for the improvements at Apollo High School. There's a little bit of continued spending on Apollo work um, as a follow-up in 2526 that you see budgeted. And then there's also in 2526 um, a $700,000 uh, debt service payment coming out of this fund. Um, when we finished the Corey View Education Center project, that was funded with lease levy proceeds and there was money remaining that is is sitting in an account that can't be used for anything else. And so we're doing levy adjustments um kind of as we're
035able to have the uh negative levy adjustments um and reduce the debt service levy to um recover basically or use spend down those funds. Um, and so that's what the loan repayment line is in the capital projects fund. It wouldn't be typical otherwise to see any sort of loan repayment or debt activity in a project's fund. Um, but it's because of that that unique nuance with that project uh where those funds can't be spent for anything else. Um, I will note that we will also have budget adjustments in 2526 for this uh fund. We will have um probably not significant construction costs, but we will clearly start to have um some construction management and architect costs um related to the the recently passed referendum. Um and we'll see that in the debt service fund as
036well. Um that will have a budget adjustment in 2526 to account for um those bonds being issued as well. Page 35 is the debt service fund. really nothing to to uh super exciting to mention here. Um this fund is pretty straightforward. It it accounts for all of the uh required debt service payments and then has the corresponding revenue that we levy to cover them. Um again, as I mentioned, we will see um a significant uh budget adjustment in 2526 to account for um those bond proceeds. We didn't put that in the original budget because we don't know the exact amounts yet. Um but those bonds are set to close uh on July 1st and the money come in. Um and so we'll be making that adjustment once that happens. Um we'll skip ahead. We don't
037have a fiduciary fund anymore. Um that used to be our trust fund to account for scholarships which are now part of the general fund. Um, so we'll move to page 40, which is the first of um technically three internal service funds, although the first one on page 40 isn't actually active anymore. Um, as we look to 2526, this was our was our OPED trust fund. Um, we at the end of 23 24 transferred um any funds remaining in here into the health insurance fund. Um, there's a little bit of revised budget in 2425. um just some kind of cleanup interest before that transfer could occur based on timing. Um but then we won't see any activity in this fund going forward. Um it'll uh it's fully closed out at this point. Uh next page, page
03841, is our dental insurance fund. Um this fund very consistent uh activity year-over-year. Uh it's maintained a healthy reserve for a number of years. Um and really no significant um changes or anything to note there. Page 42 um on the other hand is a little bit of a different story uh with our health insurance fund. Um we know that we had um some nice growth in our reserves in 1920 uh in 2021 during the pandemic when uh we were collecting premiums but obviously you know services weren't being provided and people weren't utilizing their their plans. Um since then uh we know things are are back to usual. Medical costs have continued to increase. Um and so we have seen um both in last year's actual and in this year's revised projected um some large spendowns
039of those reserves. Some of that being planned um very intentional by um the LMC committee and what the board approved when they set rates um last year for this plan year. Um but some of that also unexpected just based on high-cost claimments um and overall medical costs just being more um higher increases than what was uh originally projected. This w this does show a balance budget for 2526. um based on where our reserves are projected to end at the end of this 2425 uh school year, we wouldn't expect a recommendation to come through LMC that would um that would be advocating for further spendown of reserves. And so that's why you see a balanced budget. Um as far as what that means for plan design rates, that will come to the board um in August
040as it goes through um as we finish that RFP process over the next month. Uh and that goes through LMC this summer. Uh page 44 we'll look at quickly um has a uh enrollment trend uh and projection. We know we had a significant decrease um from 1920 to 2021 after the pandemic. Um and there was smaller increases the two years following. However, we've seen increases every year since then. Um and we continue to project increases into the following years. Um and then I will also note you see um going from 2324 to 2425 um a nice increase in our uh prek and that's because we had additional sites approved for VPK. Um and so that's what's driving um that that prek line is really just our VPK that gets funded through the general fund. On
041page 45 is our uh 5-year levy comparison. uh we did have a small increase in our uh tax rate and when I say tax rate we don't set tax rates but we take the dollar amount that we can levy um based on the statutory formulas and kind of artificially converted into a rate just for comparison per purposes um that did go up a little bit from 24 25 to 2526 um but still has a a large decrease overall in the 5 years presented um just because of the way that we levy and the restrict rictions that we have on the amount we can levy. Um and with what has happened in terms of overall tax capacity um and and uh tax base increases um those increases have outpaced our dollar amount increases which is over
042the 5 years um basically resulted in a a decrease in our in what we're taxing if you were to look at it on a rate basis. Um and we know schools are un unlike cities and counties where they set a rate. Um and so while rates were significantly increasing um those entities had the benefit of being able to collect significant um additional funds uh as the property valuations were were uh going up at astronomical unprecedented uh rates we unfortunately don't have that same luxury. So uh and then page 46 is our uh table of five years of staffing levels. Um and so we are showing a slight increase in staff for next year, which um sounds strange, right? Given that we've made reductions. Um however, it's if you look at it by category, it's mostly
043in our hourly um and our non-licensed and our support positions. Um we have decreases in our directors, our supervisors. Um we have uh most of the increase really is coming in PAR educators. Um some of those, you know, funded by buildings. um the majority of that in the area of special education um as we've had um those increasing needs. Um a little bit of an increase in um in food service. Uh but overall relatively consistent. Um and our again our our teacher number is very comparable to where we were for 2425 actual. Um and some of that's a shift, right? Some of that might be an increase in special education teachers and a decrease in other areas um as we uh rep prioritize those compensatory funds. Um but overall uh not a lot of changes
044otherwise um except for those few categories. Uh I'm not going to go over page 47. Um this is there's no significant changes in our activities information from uh from year to year. um that tends to stay pretty consistent. Where we do see decreases in expenditures is typically because of um carryover funds. And so the budgets and the revised budgets might include unspent money from previous years. Those aren't reflected yet in the 2526 budget. Um it's highly likely that when we look at the amounts in 2425, um there's funds in there that they won't have spent by the end of 2425 and they'll end up rolling to next year. Um, so some of that can be a timing um just timing between years. And then the last two pages are the curriculum review cycle, which I
045know nothing about, but if you have questions, I'm sure that Nikki or Jason would be glad to answer them. Are there any questions? I don't say this nearly enough. I appreciate you. Wow. [Music] Anybody have any questions at all? I don't really have any questions, but just uh thanks St. Tammy for lots of long hours in putting it together. There's a lot that goes into the school district budget and there's a lot of lines and uh a lot of different budget codes and and it takes a lot of knowledge to know what goes where and to put together a budget. And the one thing that I know about Amy is that the budget that she puts together is a very conservative budget. So, it's very likely that we'll meet the numbers. We won't exceed the
046it is very likely that we will exceed revenue numbers and maintain expense numbers for the coming year and so we always come in with a balanced budget. Thanks. Thank you. Okay. Thank you. You're probably not going too far. Let's see here. Nope, you're not leaving. Huh? So next up we have some board policies. We have um proposed revised board policy 721. It is the second reading uniform grant guidance policy regarding federal revenue resources. And there were no changes from the first reading unless there are questions. Okay. So, we'll roll right into proposed revised board policy 704, second reading, development and maintenance of an inventory of fixed assets and fixed assets accounting systems. Again, presented by Amy and again, no changes from the first reading. Okay, we're going to do a little jumping here. We didn't
047plan this well. It's fine. Um, let me get off. We have um two policies left. The first uh the next one is the proposed revised board policy 699. This is a first reading of closing of district facilities due to inclement weather or other emergency conditions. And this one is brought to us by Joel Hikamp, executive director of operations. All right. Good evening. Thanks for having me back. Uh Shannon's going to present for me this evening. Uh policy 699 uh does not have a model policy just for reference. Uh MSBA does not provide one. Looks like um the school district started one back in 2018. Uh it's been revised a number of times, but it was due. Uh and so Shannon, if you wouldn't mind scrolling down, just two kind of words smithing um additions that
048went through board development. Uh and number two there uh is in regard to the conversation that I typically have in the early mornings uh with our bus contractors and those are the things um that we talk about uh just considering what perspective they bring to that decision when I uh am able to give that recommendation to Superintendent Putnham. And so just adding a couple of clarifying pieces there um that go into that conversation that happens each time we're concerned about the weather. Uh the only other uh addition uh or change is at the very bottom and that's again just a little bit of word smithing. Um and it came out of a situation that actually happened this year when we had that unexpected five or six inches of snow on a Wednesday afternoon. Uh and
049so um the board development team um just kind of reiterated that uh all faculty and all staff are following their individual um contracts. Um, but also then give Superintendent Putnham the the ability to give direction if she feels that we're going to deviate from those, which we did on that day because it was in the safety interest of others to get people home um with that longer day on a Wednesday. And so that was the addition that was added to there to that part. Okay, thank you. Any questions on that first reading? Okay, one more item up. We have um Amy Scallard back for a first reading proposed revised board policy 802 disposition of obsolete equipment and material. Okay, there are a few changes uh to this policy. The first one is really just uh
050technical cleanup um and actually changed in MSBA's policy um quite a few years ago when the state bid threshold changed from 100,000 to 175,000. At that time, we somehow caught changing the policies on the purchasing side, but overlooked the fact that they were also included in this uh disposition policy. Um, so there's a couple different places where that's changing that threshold from 100,000 to 175,000. It is highly unlikely that we would ever be getting rid of anything that has a resale value of 100, let alone 175, but it's in the policy just in case. Um, so that is the change on page one. And then also on page two. Um and then there was one change uh that was a recent change in MSBA's sample policy. Um the statute does allow for an exception for
051surplus school computers to be disposed of in a different manner that doesn't necessarily follow public uh bidding. And so they uh updated their u policy to specify that a tablet device like an iPad is also considered a school computer that you could dispose of those in that same manner. Um so we've made that change and then they added um what is hour number four which allows you um to uh so basically the exception for school computers allows you without doing any sort of public bidding um to convey that property to another school district of corrections um the state colleges and universities and then they've added um a charitable organization that's uh that is intended and designed for educational use. So, we've added that um the the statute and the policy has always had um the
052previous number four, which is to the family of a student residing uh in the district whose total family income meets the federal definition of of poverty. That allowable exception for disposing of computers has always been in the law. Um it is not something that our district does, nor would we be able to do. Um, the way we have our device rotation set up, our secondary devices, when they no longer have protection and we don't want students taking them home, cycle down to elementary. That's how we have classroom devices for elementary. Um, and we are using them at elementary until they have no value left. Um, so this is not something that we utilize as a district. Um, and so, uh, when we reviewed the set board finance committee, the recommendation was to strike that. um
053we don't want to have a policy that gives our families an impression that this is an opportunity that they might be able to um to participate in. Uh and so the decision was just to remove that knowing that um that is not something that given the way we um do our device rotation is something that we'll ever have a plan to do. Um so that is the reason for that change. And then there's just some cleanup in the legal reference and cross reference sections. Okay, any questions on this first reading? All right, thank you very much. That's everything on our agenda for tonight. So, I'm looking for a motion to adjourn tonight's work session. I have a motion by Zach, a second by Natalie. All in favor say I. I. Opposed? Work session is adjourned
054at 7:22 p.m. Have a good night. Thanks for watching. We'll be back on June 18th. When you put me as most of the agenda,