001Oh, she's >> Oh my gosh. You can start the technology. >> Okay. Please rise for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. >> Mr. Ravenhurst, can you take the role, please? Miss Kefir and Mrs. Raymaker are absent. Look like the rest are here. >> Start with approval of the agenda. Is there any new business to bring before the board? >> Hearing none. Seek approval of the agenda. Agenda. >> So moved. >> Second. >> I have a motion by Will Welch and a second by Mr. G. All those in favor signify by saying I >> I >> both same sign. Motion carries five. Zero. Remember how many of us are here?
002The next is the approval of the consent agenda items A and B. Anybody need any of those removed to discuss separately? >> Seek approval then of the consent agenda. >> So second. >> I have a motion by Mr. Lman and a second by Mr. Welch. All those in favor signify by saying I. >> I. >> Opposing sign. Motion carries. 5 Z. >> The next is resolution for accepting donations and we have quite a few donations this time. Um so $500 from the Legion for bikes for big rig fair and bike rodeo. Um, and then 200 from Walmart South, 300 from Shields and 175 from First Farmers for Endofear bike prize. And then some anonymous donations for the eighth grade field trip. So, lots of donations. We very much appreciate all those donations and all those
003things are things that I know the kids are very much looking forward to for the end of the year. Any questions or comments on the donation? Okay. So, this is a resolution. And so I'll seek a motion first. >> So moved. Second. >> A motion by Mr. G, a second by Mr. Lman. >> Um, Mr. Guys. >> Hi. >> Mr. Lman. >> Hi. >> Mr. Ray Maker. >> Oh my gosh. Mr. Ravenhorse. Every Mr. Welch. >> Hi. >> And an I for myself. 5 Z with two. Okay, we have next up the high school student council. So we have Landon, Piper, Cadence, and Matthew. Is that right? That's who. Okay, thank you. >> Good evening. My name is Landon Hay. We want to start off our presentation by saying thank you and giving us the
004opportunity to present to you this year. We're also here with our new school board representatives for next school year. >> Hi, my name is Piper D. Young. I'm going to be a junior next year. >> I'm Ken Tristelle. I'm going to be a senior. >> Unfortunately, Lexi Buntrock and Spano Wimp both were unable to attend this meeting tonight. But they do have a message that they would like me to share with you all of you. And that is they are extremely grateful for this past school year and the experience they got working in our community. They are excited to pass the torch on to the next generation schoolboard reps. And tonight we are here to share several updates including student council elections and new members, crush cans and staff appreciation, our visit to the state
005capital, safety awareness week with Minnesota towards zero deaths and upcoming events. This April we held our annual student council election. Our 2026 2027 student council executive board will include Bailey Shoemaker as president, Jenna Kim as vice president, Sandy Romans as secretary, Llaya McConnell as treasurer, and Elise Campbell as parliamentarian. Our new school board representatives, Cadence Relle, and Tiger De Young. The cla the class presidents are Jenna Kim for seniors, Elise Campbell for juniors, Satie Romans for sophomores, and Natalie Peterson for freshmen. Please advance. We have 30 members this year, which is the highest number of applications we have received in the past few years. It is exciting to see the strong level of participation and commitment to school spirit at Circleville High School. Please advance. >> Do you want to talk about this one? Crash
006can. >> Oh, yeah. Sorry. Okay. >> Earlier this spring, we handed out compliment cards and students had the option to attach them to a pop can to send to a friend or loved one. We also had schoolwide dress up days or a schoolwide dress up day where we all wore pink and red. >> Additionally, before spring break, we wrote the staff thank you cards attached to a sweet treat. It is also National Teacher Appreciation Week and School Nurse Week. So, we want to take a moment to give a big well-deserved thank you to all the amazing staff who support, care for, and make a difference in our school community every single day. Please advance. >> One of the most memorable events that we participated in this year was a visit to the state capital. Sam
007Joish, Matthew and Chris Waters, Lexi Bunrock, Mrs. Morlock, and Miss Mley met with several represent representatives to discuss important topics affecting our school and community. We would now like to invite Matthew Waters up to share more about who we met with and what we discussed. >> Hi, I'm Matthew and I was part of the delegation that went to the capitol along with a couple of their students and then our adviser Miss Mley joined us and principal Katie Morlock. So, as you can see here, those were the people we had the pleasure of meeting with. So, Senator Dornick, Senator Nelson, RepresentativeWam, Representative Davis, and then a final meeting with Governor Tim Walls. During our visit to the state capital, we discussed how in inadequate state aid and unfunded mandates continue to strain district budgets, emphasizing the
008need for basic formula increases above inflation and raising the local operating le revenue or L to $979 per pupil. We highlighted the financial risk of the compensatory hold harmless expiring in 2026 and the potent the potential loss of $325,000 in access and specialized transportation funding along with approximately 200,000 in new mandated costs for the summer summer unemployment which is twothirds of the employees salary, the employer paid family and medical leave and the read act training. Altogether, our request represented over $600,000 in ex essential funding protections and savings needed to avoid cuts to student facing programs and staff as well. Legislators heard exactly how each issue directly impacted STL's ability to maintain our programming, staffing, and equitable opportunities for our students. Here's kind of a summary of the five requests that we made. And then if
009you would advance, you can see some photos. So this was with Senator uh Nelson Dornick, Governor Tim Walls. This was the student delegation in the governor's office. And then this was us outside the capital. That kind of concludes my synopsis. Is there any questions about our capital visit or just the experience? How responsive were they to you or were they just listening but not really listening? >> Yeah. Um there's definitely a lot of pointing fingers and I think some of these some of these uh legislators are very uh strong voices within legislator. But one thing we pointed out is that uh Ruth Bader Ginsburg said that fight for the things you care about in a way in which pe in a way in which brings people towards your cause. And I think that's a good
010way to think about it. Sometimes uh they get engaged in personalities and that can stop the meaningful work that that needs to happen. So, I thought they they heard us and we definitely got our points across and so we're looking forward to action on that and even just being there and making sure they hear I think there's a lot of talking but the ability to hear the actual needs of constituents and I think I think we did a a good job at that. I'll mention um Kim Springer, who is the lobbyist that assists us with our work, is going to give Steuartville students their own day. >> Oh, nice. >> We will not have to share with anybody else when you visit the legislators next year. >> So, you'll have your full 15 minutes with
011each legislator and you won't have to share your time with any other constituents. So they're so impressed with our group and how well-versed you are and articulate about the issues and so totally amazing >> except for our high. >> Yeah, it was really cool. >> Yep. So we're the only high school that's going to have that opportunity. That's awesome. >> Just saying. >> Well, thank you guys for going to that, you know, miss a day school and go out there and speak for the school and I mean things that we feel like we're fighting for all the time. I think it's good for them to hear from kids, too. So, really appreciate you doing that. >> And one of the students had like a parent who was able to get in contact with the governor,
012which was a unique opportunity just to hear from someone in different branches of government and their role. So, it was just it was like a conversation center around just like the environment and ways that, you know, we have to push past this hot mess of division. So, yeah. >> Thank you. >> That's cool. >> Cool. Yeah, I'll mention one more thing. The amount of work that the team puts in before they go >> and the preparation so that they can speak intelligently about the issues is tremendous. So, thank you to your investment of the time and the resources to make this work. So, >> yeah. >> And we really appreciate Mrs. Sers had a lot of information provided to us and when we had questions about like specific data, she was always there. So, and
013then of course, Miss Mley and and Mrs. Morlock as well. Thank you. >> Thank you for representing us. >> Well done. >> Last week was the week of prom and student council teamed up with NHS to put on various activities to advocate for MN Toward Zero Death, which is a program that was launched in 2003 focused on reducing traffic related fatalities and injuries. The program's goal is to reduce traffic fatilities to no more than 225 by the year 2030. >> Um, we had various activities throughout the week such as reaction time competitions where students had to see how fast they could react to each other and to catch a ruler ruler and NJHS helped spread safety awareness in the school parking lot. >> We also had a schoolwide game of bingo while reading off statistics
014about impaired driving as well as held trivia during lunch hours. One of the most fun and practical days, however, was Friday, the day before prom, where we had a vision impairment goggles, a blinko, a virtual driving simulator, and pedal carts. Please advance. >> We have a few people to We have a few people to thank for making this week possible. Thank you to Mrs. Kefir for partnering with us and helping organize the the events. We also want to give a huge thank you to Mstead County Office officer Nate Jacobson and Jessica Schlech from the Minnesota State Patrol office for also helping helping us support our safety awareness week. Finally, we also want to thank Miss Priy and Mrs. Halbeck for helping set up prom. It was great. It was a great and memorable day and
015none of it would go none of it would have been possible without them and the prom committee. Please advance. Um, and then to end our school year, we're planning a community service project with partner partnering with NJ, NHS, Key Club, and Art Club. We will be writing appreciation cards for patients and employees at Mayo Clinic in Rochester. We have also opened this opportunity to all the students to join us in the library and take part in this project. It has been a great way to bring our school together in meaningful cause. Wednesday was our first meeting of the new term with all new student council members, which means that it is time for homecoming planning. Homecoming 2026 will take place from September 21st through 26th. Additional details will come within the first few weeks of
016September. >> Um, we are also excited to begin the planning process, especially with so many new faces in student council. But lastly, before we leave tonight, we would like to invite a few of our seniors to share their favorite high school memories, whether it's from student council, sports or activities, or a moment in your classroom. So, as Matt makes his way up here, um I would say my favorite memory was within the student council and it was being able to attend um SED conference, which is a southeastern district division, sorry, conference. And it's just it's held at one school and it's with all the student councils from all surrounding schools surrounding schools. So such as us, Leards, Mayo, all them. And it was just a great time. Um it was a great great time to
017get like new ideas from different schools and see what the different schools are doing in their student council. So >> I would say my like most memorable experience was probably my trip to the state capital. Um, but my probably my favorite aspect about the group is just the personal growth that I've seen in myself. I would say before I was a pretty reserved person and I feel like I've grown as a leader and it's nice when you're able to pair that personal growth with effect in your community, your school community. Um, so I think that would be probably like the biggest aspect. Also, just really proud of like our senior class in general. Um, little biased, but I think we did a we did a really good job. like this year was done well. Like
018all of our big activities, we went to, you know, really stretch what we could do and and try different things. So, I think I'm just really proud of our senior class for the work we put into the student council. So, >> on behalf of student council, we would like to thank you for your time tonight and for the opportunity to present to all of you throughout the school year. And Mrs. selfers. We also extend our appreciation and wish you the very best in retirement. So, thank you all so much for all that you do. And is there any questions? >> I just think it was amazing all the community service you guys did this year. That was really cool. You guys did a really good job of focusing on that those aspects. That was really
019cool to see. >> I agree with you, Matthew, when you say you guys did so much. Every time you come in here, I'm like, "How are you doing all of this?" And like, you know, being in other activities, going to school, all these things. You always blow me away with all the things you're always doing. So, I would agree with you. You guys have gone above and beyond. So, >> we have a good adviser who pushes us to do new things. >> She has. >> She does a lot of work. >> She definitely has a lot on her table. um juggling teaching classes and also in a class herself with college and stuff and just being an amazing adviser. >> One year of grad school left. >> That's a lot to do, too. >> Well,
020we're proud to have you represent Stewardville. You guys have done an amazing job and thank you to Miss Mley for your leadership as well. >> Thank you guys. >> Well done. >> Yes. >> Thank you. You're certainly welcome to stay to the or if you would like to vacate, you can do that too. Whatever you prefer. >> Okay. On to aim one. Hi student achievement. We have nothing there this evening. Aim two is safe, welcoming, engaging learning environment. Nothing there either tonight. So then on to aim three, effective and efficient operations. We have consider and adopt the resolution for discontinuence of positions. And there's two positions that we're looking at tonight. >> Do you want to talk to it or um the information was shared with the board? Um this is primarily due to restructuring
021of the management and leadership structure for community education. >> Okay. So, we're going to start with the community education one. It is a resolution. So, we'll take a motion and then a roll call vote as well. >> So, moved. >> Second. >> So, a motion by Mr. Welch and a second by Mr. G. Uh, Mr. G. >> Hi, >> Mr. Wman. >> Hi, >> Mr. Ravenhorse. >> Hi, >> Mr. Welch. >> Hi. >> And I for myself. >> Motion passes 502 absent. And then we'll do the same for the second position here. >> So move second. >> Okay. So a motion by Mr. Rehurst, a second by Mr. Lman, Mr. Guys. Hi >> Mr. Lman. >> Hi >> Mr. Aenhorse. >> Hi >> Mr. Welch. >> Hi >> and I for myself. Motion carries 50
022to that right. >> Yep. Okay. >> And you got it all down there too. >> Okay. Perfect. Okay. Moving on to aim 3B. Consider improve the implementation of district issued Chromebooks. We have Mr. Conger here to walk us through his proposal. This is a proposal also from the district leadership team. So, it's not just Mr. Conger. >> Well, good evening. Um, so my proposal is to transition um from BYOD to school issued Chromebooks for grades 5 through nine. Um, currently, in case you're don't know, um, when the kids come into fifth grade, they get a brand new Chromebook Chromebook. um they're not allowed to go BYOD in fifth grade. So every fifth grader gets a Chromebook. Once they get to sixth grade, they can have the option to go BYOD or stay with the schoolisssued
023Chromebook. Um so with that being said, right now in grades, so right now fifth grade through 8th grade all have Chromebooks, school issued Chromebooks. um 9th grade, the high school, I should say, 9th grade through 12th grade are using Windows devices, which a few years ago I came and I proposed the change to Chromebooks that we decided to do. Um in sixth through 8th grade, the BYOD, we have about 44 students with BYODs, which bring either Chromebooks, MacBooks, Windows devices, iPads, whatever it may be. So my proposal is to make it so that any student who are in the grades with Chromebooks have to use a schoolisssued Chromebook. And the reasoning for that is number one um classroom management for the for the teachers. Um not only is every student going to then be will
024then be using the same device which makes it easier for the teacher. They don't have to worry about making sure software works on all the devices. Um but also with that they will be able to manage the classroom a little bit easier. We're using a um some new software called securely classroom which allows the teacher to monitor the the Chromebooks in the classroom to try to keep students on task. Uh, one of the big things that we've seen and what kind of happened I would say mostly after COVID is kids have kind of want to be on these chrome or on their devices constantly, right? And without being able to see their screens, you really don't have an idea what are they on task or are they not on task. Um, and they're very good
025at minimizing their screen before the teacher obviously can make their way around to see if they're making sure that they're doing the work they're supposed to. Uh so with the change of going to school issue Chromebooks that would allow the teachers to see every screen in their classroom to push out certain websites and make sure that the students are staying on task. And not only that, but these devices don't need to be used every hour of every day. So that allows the teacher if they need if they wanted to, they could stop shut that Chromebook down for that hour and the students would need to get them out. Um, another thing would be um the operational side of things and a thing with the Chromebook is we no longer have to worry about uh what
026they can obviously they can get malware and stuff on them but we can control them a little bit better on the tech side of things. We can push out the apps, we can push out extensions, um we can block URLs a little bit easier. Um, if they become lost, we can lock them down so that they can't be used. Um, and the update side of things, the Chromebooks update on their own. So, what happens now with the Windows devices is we update them and they're in the summer and then it's really on the student if they're going to update them throughout. The Chromebooks, they update usually in the background without even the student needing to restart the Chromebook. if there is a need for the restart, we can restart them remotely um to make sure
027that that update applies. Um and then just with Google using everything with Google, it's just seamlessly it's easier to use with the Chromebook. Um and then from our side of things like I kind of mentioned uh troubleshooting, managing all of that just becomes simpler. Um, and this will also allow making sure, you know, that the devices are connecting to the the wireless they should be connecting to. VPNs can be shut off on them so that students can't get around the filter. Make again, just making sure students are staying on task for the most part. Um, so what what I'm hoping to do is just to change this, like I said, going through grades. It'll be grades five through nine next year. um if they are currently BYOD, which I like, as you can see, there's
028about 44 of them, 44 students right now in grades six through eight that are currently BYOD, we would ask those families to switch over to our Chromebook so that every student's using the same device, classroom management. Um the and the nice thing is with the Chromebooks is when the student takes that Chromebook home, they're still being filtered as if they were at a school site. So, as a parent, you don't have to worry about them going to sites that are inappropriate or social media and not having to really worry about that because they're being filtered just like they are at the school. Um, and then down the line, if if need be, we can actually shut those Chromebooks down at 10:00 at night. So, you don't have to worry about them taking it sneaking into
029their bedroom and getting on YouTube or whatever to what who knows what time. So there's a lot more options available to us from the IT point of view if everyone's using the same device. So um that's my recommendation. Um if you have any you know questions feel free here. >> So it would extend to 10th. So >> yeah. So as that ninth grader Yep. It would just go up. So then it' be 5 to 10. >> So anybody in high school right now that be would teach 10th 11th 12th graders right now. So any high school student 9 through 12 right now or so next year be 10 through 12. >> Yeah. >> Um they would be allowed to use their current BYOD still. >> It would be any student within that grade level that
030have school issued Chromebooks. So 5 through nine next year and then as that yeah as they progress. So in three years, four years, whatever it is will be 5 through 12 Chromebooks >> required. >> Require Yeah. >> provided by the So be a school issue. >> Yeah. school issue. >> Y >> So it'll change each year, >> you know. >> Yeah. So when the current ninth graders are in 10th grade, they'll take their Chromebook with them and then they'll just progress through the grades. >> So during the summer, what we do with the Chromebook during the summer is we we call it wiping. So it just wipes it out, clears everything on it, starts it fresh, updates it, and then again throughout throughout the year then we don't have to worry about updating them. There's
031just automatically receiving the updates it needs. So what I guess what I'm asking is you know it'll be policy for next year 10th graders or the sorry two years from now. >> Yeah. >> Next year is nth graders and then two year will we have to you'll be changing policy for the next few years? >> No. Once you if you approve this motion um those ninth graders when next year's nth graders will have Chromebooks. >> Yes. >> When they become 10th graders they'll move to 10th grade with their Chromebook and then 11th and then 12th. So it's a >> Yeah. every every 10th grader before them could be Bob, >> right? The current 10th graders, 11th and 12th until they graduate phase out. >> Yeah. So, >> slowly phase out slowly phase out to be
032>> if they would have an argument like I want to have my own device, you know, >> 10th through 12th next year can >> Yes. >> after that they're going to Chromebooks >> says the policy. This motion right here that you approve is saying that as they as the current next year's nth graders are going to have Chromebooks as they progress to 10th grade they'll keep their Chromebooks. There won't be BYOD for them and then they progress to 11th grade and then they'll progress to >> but I think like what you're saying well is it written in policy or handbooks or anything anywhere that we would have >> changed based on your recommendation >> based on the motion that you adopt. >> Right. Correct. >> Yeah. So once we once if this gets approved then
033next uh fall 5 through 9th grade will all have a school issued Chromebook and then >> those grade levels will know that they just they won't be able to go BYOD. They'll just keep using that Chromebook when we that Chromebook has 10 to 11 years of updates and all that stuff on them. Really it comes down to >> your responsibility of just making sure the Chromebook is safe I guess and don't break it. But the policy that we have, the BYOP policy will be updated to reflect whatever the board adopts. >> Okay. >> What you know, additional costs over time, you know, compared to what the costs have historically been the last >> So, the prices of Chromebooks have gone up um a bit here this year because of the data warehouses that are being
034built. The chips that go into them are driving the prices up. >> They are hoping by next. So, we ordered I had I caught wind of it from our uh vendor and we ordered the Chromebooks for next year's incoming fifth graders. We ordered them as soon as we could because we knew that price was going up. Um they're hoping by next year everything kind of calms down and they can the chips because right now that they're just using so many of these Intel chips that the price is going up. They're hoping that that stock can be, you know, be driven up and then hopefully the prices go down. They're not going to cross our fingers on that, but we'll see. Um, and yeah, we're not making any changes to the tech fees at this point
035or anything like that. We'll keep those the same. >> I think what we want to see is um the increase in efficiency in the IT department >> and then operations from the teachers perspect for a teacher to manage that >> control operations. So, we started implementing this new software, I want to say about two months ago, and it's in just that fifth grade, fifth through eighth graders using it, and the teachers absolutely love it. >> Of course, the students didn't really enjoy it, but the teachers, you know, right now they can't see all the screens because there's there's a couple BYOD kids in each class and so they'll see most of them, but they love the opportunity to just be able to, you know, push out say, and this fifth grade does this. they they
036push out. They ask the student to do so many problems in Exl. Once they verify that student does it, now all of a sudden they can push out a link and say, "Okay, you want to play a math game? We're going to let you play a math game because you finished your assignment." So, they're using this kind of rewarding system, too, to to do everything. So >> and I think the amount of time that excuse me the IT department is doing in tracking kids who are maybe venturing into websites or using uh the devices inappropriately. We just want to get control of that and ensure that the students are safe online and this is one way to get that accomplished. That's my biggest worry with the BYOD right now is the cyber security aspect of
037it because we're asking kids who who knows what they do when they go home on that laptop >> and now they're bringing it onto our network and we have no I mean we have Arctic Wolf in place that can seize things but >> still it's we don't know what they're bringing onto the network. Um so this will give it a little bit more safety on that side of things also. Is there any um you with our cyber security pol insurance policy or whatever we call it is there any benefit to going this route in terms of >> we'll be talking to our agent and saying >> it seemed like it offers some more security so >> and that'll be a question even with articul when that renewal comes up because I can't remember I think
038it's uh the number of devices and with Chromebooks kind of being again you know make it a little tougher I guess on that side of thing and Um, I think that should drive that down the number of devices down once we get more Chromebooks instead of Windows devices. So, >> you think your liability would be reduced by quite >> because we can block like, you know, .exe files on the Chromebooks from running and all that kind of stuff. It's just >> way easier to manage. >> So, they would use the same Chromebook from fifth grade to senior. >> Yep. And then is there a recycle or we >> so by the time they get to be a senior you can you can recycle them at you know you can get a few bucks for them.
039>> Um and we'll do that obviously >> reuse them because I' like that's a long time to keep them already. >> That's eight years one device which >> in device terms is ancient isn't it? >> Well I mean >> they're web based. >> Everything's web based. Everything's ran by an app. It's really what it is is a glorified phone right. >> You still got hardware up there. You still got the hardware and but again it depend you know a lot from the student side of things to make sure that they're >> being asked to do less hardware. >> But you're also having kids. >> Yeah. Well that's the cost. >> I mean obviously there's no kids are going to be needed. >> It's probably not what's inside is the case. >> Yeah. >> So are
040they break it? Are they responsible for >> they buy insurance? >> Yep. They get insurance on it. Yep. Um what we noticed with the Chromebooks for the majority of it is screens. Um, the keys, I know there's keys missing, but you really got to pick at those keys to get them off. I've I've had to do it myself. The ones that are usually missing are the arrow keys where they play games. Um, but a lot of times if you ask a student, do you want to replace those keys? They'll be like, no, because it's not affecting them. It's, you know, now there are keys that affect them, but then if they want to replace, then yes, that is a cost to the parents for that replacement. >> The battery life for that many years is
041>> Yep. That should all be a concern. >> That would be another concern. But yeah, I mean we have never I mean right now we have the Windows devices that the students use. >> They get those devices. They were getting those devices at sixth grade >> and those they hold them on to seniors and they seem to work fine. >> Yep. >> Yeah. I think it's way as a former teacher be way easier to have all the kids on the same device and have >> trying to especially if they don't know how to run their device very well than you're trying to help them on a device you don't know versus everybody the same. It's a lot easier. So, >> and this will be easier for testing, MCA testing. It's very simple. Yeah. They just
042sign out of the Chromebook and there's a little kiosk button that they click and it takes them into the testing software. There is very I mean we don't even have to go out to BCI like in fifth grade when they test. They just they even the middle school this year. Barely any issues because everything was on Chromebooks. >> Way more efficient than tracking kids down and installing software. >> Well, Windows devices always has some kind of program running on the backside and then they'll get kicked out of the testing software because game bar or something will pop up. So >> yeah, this way makes it way easier. >> Any other questions? Okay, I'll seek a motion then motion second by Mr. All those in favor signify by saying I >> oppos. Motion carries 5. Appreciate
043it. Thank you very much. >> I need to leave though. I don't go watch wild. >> Okay, on to C. consider approved to use up to an additional $25,000 of funds from capital for the Diamond Club softball and baseball proposal, which we originally talked about back in in February. >> So, um there's a couple of things going on here. One, um expenses are higher than anticipated, and that is just what's happening with all things that are related to equipment and construction. Um two, the um diamond club is actively working on getting their um funds raised through the fundraisers. If they raise more than what is needed, then we're going to not have to dip into this 25,000. So, we have enough capital outlay to address this. We're very very grateful to the Diamond Club for
044what they are contributing to this project. Um it is a safety concern. Um when I was at the game the other night, definitely an issue with heads up and balls flying everywhere. So >> almost got hit by a ball on Saturday. >> There you go. So um we're very grateful to the Diamond Club for contributing to this project. Um and Dan and I very do feel very confident that we have the capital C capital la that we can allocate towards this so that the project can get started. >> Dan, do you want to add anything? Um, so there I met with uh Mark Schmidz. We've actually met a couple times or at least even through email just to have him keep me updated as we knew they needed to be able to order things by
045June 1st was kind of that deadline to be able to get things to happen in the fall. So the last time we met last week then we kind of discussed or at least they brought forward are we is a district willing to do this to help us get there so we don't have to delay this for another year. So, um, I felt comfortable in bringing that request as long as they're continuing on their piece. They do have some a few donors who have committed, but they haven't told them the amount yet, so they had some of that still hanging around. They've also applied for a number of grants through various different programs. Um, and those some of those deadlines aren't happening yet, so they don't know. So, there's some of those pieces that still could
046come into play. Um, once we get to that point, um, but I felt like we could, in order to be able to move forward, we basically needed to to do this to be able to get things rolling by by June 1st to make sure that the product and everything was getting ordered. They do also have some potential inind donations that'll happen, mostly labor related, and they don't have to put a number on that right now. they aren't going to be able to do until that takes place and then then whomever is is willing to do that um puts forward that that type of income donation on their on their invoice. So, there is some potential to reduce even the cost a little bit on this. Um but there's still a few things up in the
047air that ultimately we won't know until we get past the the deadline we kind of set to be able to get this thing in motion. Can we structure that in such a way that okay the school will school will front the extra 25,000 up front but the diamond club has to fund get it back to us. If you so choose, we can strongly like >> I kind of feel like, okay, we made an agreement. >> Everybody was in in agreement on this and now we're trying to renegotiate the agreement. And I liken it to I signed a contract at the elevator to sell 5,000 bushel of corn at 450 minus the basis, which is about 50. Well, today new crop corn is at $5. If I go back to the elevator and say, I don't
048want I want to honor that contract. What do you think's going to happen to me? That's my take on it. I have no problem for them the money, but I think we should get it back. >> Whatever way you guys want to do it. >> Well, I think that's fair. >> It's a fair concern. >> I think that's their intent >> and I don't I don't think they're Yeah, this this seemed to be more of a the timeline situation of being able to get all the stuff done. um they've they've been a group that in the past has had no problems with whatever things we had had in place as far as meeting certain things or coming through um in the end with us upfronting some of the costs even with the salon project. It
049was some of that happened up front, some of it kind of came in over the course of a couple years. So um I I have no issues with trusting the fact that they wouldn't be able to get to that point. It's it's cash flow issue basically necessarily basically at this point they're they're still pretty positive that they can get to what they anticipated they would get to. Um it was more along the lines of just not delaying it another year so they can figure out how to come up with 25,000 more. So that's really where it's at. But it's it's entirely up to you. If that's the recommendation we'll make and we do that, then I can relay that message. And I guess ultimately it's kind of up to them to decide to at that
050point on their end. So, um, there'd have to be somebody to revise the wording of the motion that we currently have on the agenda. So, >> I was that was more just my take on it. I mean, what's everybody else? >> I I don't disagree with you. I mean, if their intention is to raise the money, they're just it's a timing issue right now. And if we if we give the additional funds um and then they raise all the money, you know, why did we give them the funds? >> So, their intention is to raise the money. you know where's taping good intentions too where if we don't have it in writing >> right I I agree with you I do >> so so I don't I don't know >> how how could we reward
051this >> initial $2500 >> um >> contingent on inability to >> um >> raise sufficient >> with the intention that the funds will be repaid to the district >> if their goals aren't met. I mean, if they raised $24,000, we then would have agreed to $1,000, >> right? >> Okay. So, someone's going to make that motion. You have to state it. >> Are we still on Are we still on all on the same page? Well, you can make a motion and then we can get a first and second and then we would go to vote if that's >> Well, no, that we're we're all thinking the same way on the revised motion. >> Yeah, they'll vote. You mean that? >> So, you make a motion, we'll yield motion, somebody would second. If somebody seconds, we'll
052go to a vote and then >> So are Erin, are you thinking that we if they come up even if they come up short that with their best effort they come up short, they eventually have to pay us back whole 25? That's my That was my thinking is I have no problem with giving you the money, >> but I think it needs to be repaid. And it if it's a year or two years, whatever it is, but until before we start the second or third phase, I think they're talking three phases that that 25,000 if that's what it takes. >> Yeah, >> that's where we start the third phase. >> Would the motion say to be repaid before the start of phase three or whatever that I don't know how that would work out. >>
053If anybody's got any phase three would depend on whether or not that was something that even district was going to contribute towards. If it's a if it's entirely their doing, then I guess that's I don't know. I have a I guess I don't have any reason to believe that they won't follow through, but at the same time, I want to make sure we word this correctly. So, how would you how would you recommend it? I I would word it somewhere along the same lines of of with the intent that this is pre or paid back to the district. >> I don't leave it at that. >> I don't know the timeline is necessary. >> Right. So, um, after February 23rd, 2026, comma, with the intent the additional funds will be repaid to the district. Period.
054>> Yeah. Then you're not putting a timeline on it. It's putting a expectation out there. Is intent the right word? Because intent could will >> with the expectation. >> Yeah. With Did you you had the funds will be repaid? >> Yeah. >> Do you want to read that again, Belinda? >> Now I lost it. >> So you had >> So after February, >> the expectation that additional funds will be repaid to the district. >> Okay. >> Yes. >> I'll be back. >> You use the word expectation, right? >> That's >> Yeah, >> that's expectation that it will >> Yes. that it will be repaid >> with the expectation that the additional funds will be repaid to the district. >> Okay. With the expectation that the additional funds will be repaid to the district. Okay. That's
055your motion. So then somebody's got to make that motion. >> So should I just >> You want You want that? >> Yeah. >> I mean it's a mess. >> I move that we approve >> to you >> an additional 25 >> up to an additional 25,000. I move that we approve up to an additional $25,000 of funds from Capital Outlay for the Diamond Club softball baseball proposal originally approved on February 23rd, with the expectation >> expectation that the additional funds will be repaid to the school district. >> So are we putting you down and making the motion? So motion by Mr. Almond. Is there a second? >> Second. >> Mr. Walsh. All those in favor signify by saying I. >> I. Same sign. Motion carries. 5. >> Okay. Good. >> You good with that? Then
056Dan. Anything else? >> Thanks, Dan. >> Thank you. Okay. Next on AM3D, discussion of the operating referendum background and election information. prepared by >> Dan is gonna lead this. >> Dan is gonna lead us through it. >> Okay. >> All right. You can go ahead and advance. So, um, basically this comes from Aaylor, which is our financial advisors, um, to most anything we do regarding operating levies, bonds, those types of situations. So, um I'll just kind of quickly go through this and and eventually get to the back to some more important pieces um in regards to our operating levy situation. So, the operating referendum um we can only do this in November uh of each year. Um and you're able to do a levy up to 10 years. That's the maximum. Um it allows your
057district to generate additional revenue. Um, some districts will qualify for state aid. Um, in most cases, we usually do not fall into those categories. Um, just from a the standpoint of the formulas and that that they use to determine that. Um, one thing to keep in mind on the operating referendum that's different than the bond is that those taxes are spread on referendum market value and they're also tax or not taxed on your egg land um or your seasonal recreation property with the exception of house garage and one acre. Um, and then you can use that revenue for for virtually any type of operating or capital expenses that you have. Um, one of the things that I talk about every December when we go through the levy is the gened general education revenue formula and
058that not keeping pace with inflation. So these pieces here in the next slide that talks about or shows that gap are things that I've included in that for a number of years now and that gap continues to exist. So, um, currently as of today, if the allowance increased with it, would have increased with inflation, we'd have $1,420 more per student, which would be about $3 million a year. So, sizable amount. Um, and then on that page, you can kind of see that gap there of basically how that has trended. Um, it was a little tighter back in the early 2000s and it has just continued to grow. um as things have gone on. So um on the next slide then we have our referendum allowances. So this kind of shows the election year and then
059the year that those taxes would be collected and then for us the fiscal year in which we would receive those revenues. Um so we're good right now all the way through the 2930 school year. Um once that point happens then it will drop off. So, what they're showing on the right side for board renewal, the earliest that you could renew would be July of 27. Um, and the deadline would be June 15th of 29 to be able to just do a board renewal, go through that process. Um, if you wanted to do something different such as a a revoke and replace type situation, you can go whenever you want to do that. Um, and we'll talk about that a little bit more as we go. >> So, let's just talk about that renewal piece. Boards
060can renew now for up to 10 years at the current rate. >> Okay? >> Without having a vote. >> Okay? >> If you're going to renew and revoke, that means you take off what is being collected now and increase it or change the amount. Then you have to go to an election. >> Okay. Uh on the next slide then you can see the total school tax comparison of some uh area districts um and where we rank on those. So we're sec second in on that column at $1,77 in total school tax. And this is on an estimated market value of a $300,000 home. Um and then you can see where other districts uh fall in line there. Um some of those districts um if we look right smack in the middle at Cass and Manville
061at 1,211 they don't have an operating levy. So that is all bond. Um so that's ours includes the bonds and the operating levy pieces. So um just to to give a little perspective there on that piece. Um on the next page then we we show where we're at on a per pupil basis at $246 which outside of doion and cast don't have an operating levy we're nearly at the bottom um in comparison to where some of the other area districts are at this point in time. >> What's what what's the size comparison just for >> um for the districts? Byron Stewart pretty close. >> Um >> the rest are smaller. >> Yeah. Chatfield's at about 960. Rochester is a lot bigger. Meadows 460. Um Kingsland's not too far or too much bigger than that. And
062Hayfield I think is around 600 and so. U then the property type in the district. So what this kind of talks about here is basically showing our market value and the breakdown of the percentages. Most of it made up of residential housing and then qualifying egg land. And then as you move over to the next column, that's our referendum market value percent. Um, so what ends up happening there, if you see in the qualifying egg land, the percent that gets applied to that is zero because they wouldn't have anything being taken out for an operating levy situation, which means that more of that falls into your residential homestead area um and also your commercial or industrial areas as well. If you look at the far column and that tax capacity, so that would be for
063any other taxes. So if we did a belly bond or something like that, then you can see the egg land piece comes back in. So it does then help reduce some of the other pieces as far as the the percentage amount that is being um taxed by by the the certain piece there whether it be a residential homestead piece or egg or commercial. So um so then you've got 39% of the total levy um for your operating Wait, let me try to say operating referendum and local optional revenue. Your equity and transition make up 39% of our total levy currently. And then our capital project bonds um that makes up 61% of our current levy. So some of the provisions that we have uh your tax levies as I mentioned are spread on referendum market
064value. Your property taxes are not levied on your seasonal recreational property or your egg, land, and buildings with the exception of the house, garage, and one acre. And almost all other property pays the same tax tax uh per dollar amount of market value. Most other school leveries are spread on your net tax capacity, which we kind of just showed there. Um, and then the operating referendum revenue amounts can qualify for state equalization aid dependent on the district's uh referendum market value per resident pupil. All right. Now, this shows our estimated tax impact options. So, I had them run on the first column a revenue increase that would equate to 500,000 then 750,000 and then a million dollars. So on the second line down, that would be the new total amount per um pupil that we
065would that we would put in place. And then on the bottom, you can see the impact on an annual basis depending on your estimated market value for your residential homestead or any apartments or any commercial industrial property at that time. Any questions on this part? The bottom number is the per people one. >> This one is the 481. >> Okay. >> Because right now we have two >> we have 246. If you were to add that to the 235, >> the additional in this first call, the additional authority is 235. Add that to the 241 that we have or 246 we have right now. We be about $500 per kid. >> It would increase our revenue by half a million. our total revenue that we'd collect would be just over a million dollars. And then
066the tax impact increase would be this whole column right here. So on a $400,000 house, it' be $160 $66 a year increase. If you wanted to raise an additional $750, it'd almost be $600 per kid. And on a $400,000 house, it's $249 increase per year. And then the last one, if you want to go to 1.5 million total, additional million dollars on a $400,000 house, that's $333 extra beyond what they're paying right now. >> What's that do for our impending deficit, Dan? >> Um, I didn't question. >> The impending deficit. >> Okay. Well, if you did if you did this if you did a let's say you did a replace and revoke type situation and I'm I'm just going to make the assumption we would look to tie it to inflation >> which is typically
067what's happening now. Um, by doing that, I I think that would significantly help. The the piece there that comes into play is knowing that you've generated this additional revenue and not doing things that basically put you right back into the same position. >> Yeah. I don't, you know, I don't probably don't need to mention what those things are, but usually it has to do with with staffing and contractual type situations where some districts have had issues where they'll they'll get this additional revenue and then of course the next contract settlement all of a sudden it disappears and now you can't make it the rest of the way type of situation. >> Yeah, we have to not do that. Just got to be mind just got to be mindful of that because typically that doesn't sit
068well with the public once they approve something like that in an office few years down the road. >> Well, I hope we don't start cutting. This is going to help us permit cutting in the next three years. >> So that the combination of this additional revenue and doing things. >> Yeah. So that was kind of my question is like what's the break even? Which one of those options is the break closest to the break even point or the you know not >> not undercutting it where we're still chasing our tail but not >> making it so that we look like we're just collecting money. >> Right. Um >> question. >> That is a good question and I'm not sure how I would want to answer that. Um >> I think you'd have to really look
069at our enrollment projections which are always >> well yeah because right now >> shot in the dark. >> Yeah. And right now they're, you know, they're back to the lowest they've been in >> 10 12 years, you know. So, >> um, that part in that, you know, trying to figure out 10 years from now, do we think that that's going to stay the same, become less grow >> at least for the next foreseeable future that we know of? They're not, right? So, what's that differential? >> Yeah, we we had to cut we ended up cutting 450 this year. year before was >> eight >> before my time was one >> 1 to 1.4 1.6. >> So in three years we're averaging >> three million >> million dollars. >> Yeah. >> I think you kind of
070got your number right there. I think, you know, part of what the board will have to talk about with the admin team is when you have enrollment that is not growing because you don't have the residencies in the district to support growing enrollment, that doesn't mean you maintain the level of staffing that you have. >> Yeah. >> And so those are the difficult conversations. How do we maintain fiscal health and be financially responsible? You can be fiscally healthy and then become irresponsible with your finances by funding things that you can't afford because you don't have the enrollment. >> So that's that conversation that gets really challenging. You want to maintain programs, you want to maintain opportunities, but you're not going to be able to be overstaffed. >> I think I think but so we can
071kind of like I said, we we know who's in the door in kindergarten right now, right? So we know what 10 years worth of enrollment on that end as they go through school. >> So we have and we know birth rates everything else is trending down or flattening. >> So for the again for the foreseeable future I mean nobody no financial analyst can predict 10 years out and have a say that they're going to be perfect, right? So this is we're using we would use the best data we have which is what we know, >> right? and project that out knowing that birth rates aren't increasing dramatically, >> right? >> But I I don't think we can say, "Oh, we're picking this one and it's going to >> say we're not going to do any
072cuts because as these smaller class sizes move up >> and now like our middle school high schools right now don't have that small don't have the small class size, but they're coming." >> That's why we we have to not undercut ourselves so we're chasing our tails, but not maybe maybe not do the million because then In five years, we're not going to need the we're not going to have the expenses to justify that. >> Do we have to pull in the million >> every year? >> You don't have to. I mean, each year you can choose to >> a different amount. Um, >> well, as your enrollment changes, this number goes up or down. >> Enrollment goes down, your >> student >> revenue will go down. >> Yeah. And there's the way that we've kind
073of started to look at things now is not necessarily each year we look at this stuff in in greater detail than what we typically have in the past. And part of the conversation is when it comes to reductions, there's really two pieces. Number one, there's the financial piece, but number two, there's also the enrollment piece. >> Just just because you might be in a good position financially, but you've lost x number of kids doesn't mean you shouldn't cut a section. >> Yeah. Do you need this? >> So there's those two pieces that we have conversations on because if you don't eventually >> you're going to have to and then it's probably about two or three years too late. >> There's a financial there's a financial half to it and there's operational half. You have to
074but you you want your finances to support your operations, not over support your operations because we're a not for profit. >> And I think Dan's purpose tonight is to increase awareness and understanding of how this all works. Um there will be a board when you're sitting around this table saying okay what's our number? >> Yeah. >> So tonight it's more awareness and understanding of the foundational concepts but there yeah you're moving towards a decision of what's our number. >> Is there any way to put together this? I know the financials and all the board board stuff we talk about board meetings is is on the website, but is there some way we can put this together in an easily digestible format for Joe and Jane homeowner to understand where we're at? >> I think you
075we maybe could a little bit. Um, I think the the I mean the chart showing where we're at currently per pupil type funding in comparison is pretty easy to >> understand and see what's going on. >> Um, that's that's a pretty straightforward one. >> Not a lot of metrics in the country the version that we currently are experienc I also don't know if that has always resonated with the public. >> Probably not. It's there's a lot of us, >> you know, because we always kind of try to gauge where we're at with our peers in the communities and we still struggle to convince despite those facts that >> our our schools are less funded than some of our neighbors are, our students are. And >> I don't know that doesn't seem to hit very hard.
076So I guess at this point, you know, number one, this that's silver's kind of said more of anformational >> gives you it gives you an idea and at least starts the ball rolling as far as I wanted to make sure we could at least see >> what type of an impact it maybe has and get a feel for that. Um, we can talk about what number we feel like it should be. Um, next month when I bring forward next year's preliminary budget, um, I'll have a five-year in there as well that we can take a look at. Um, that's as far out as I as I go because actually in years four and five, it's not really worth even looking at that. But at least four and five. >> Yeah. At least we can get
077an idea of where it's where it's going. And then in there, what I can do is I can I can change the um levy amount and it'll reflect what that impact is and at least give us an idea where would we be um from a fund balance standpoint if we maintained. Um it takes into account things like expenses would increase by a certain percentage each year. Just a real high level ballpark, but it gives us an idea of what we're looking at there. So um but I can have that piece. >> I mean that calendar up there said 26. I mean, you said this is very preliminary, but I don't see, you know, six months down the road as very preliminary. I see that as >> are you talking on the >> Election timeline. >>
0782026 election time. >> Well, so I had them put them in as the current situation. It doesn't mean that we're we're having to look at that. >> That was more so so that you could say, okay, if we wanted to do if we wanted to do something, how soon could we do it? Yeah. >> Was really what that was for. And then from that standpoint, if you want to wait a year, it's just bump everything out. >> Yeah. >> From that and you can see when it would be impacted and then we receive the funding >> because I tell you trying to sell something like this for November >> with the the climate of the economy right now. >> And I don't know that that you're in a position where that's that's super necessary. I
079mean, if we were if we were looking at, you know, having to cut a million plus a year from, I might be saying, "Okay, let's just let's just go for it." >> If they say, "No, your current one loan's still in place." >> Okay. But, um, I don't >> I don't think we're in that dire need. >> Okay. I just saw that and >> No. >> So, yeah. So, I don't want people to think that we're planning this in November like of 26 because that's not the case necessarily. That's just showing. >> Okay. What could you do if you wanted to? And then if you want to push it out, you push it out another year and that just moves everything. >> This is going to take a lot of so >> a lot of
080work to you don't sell. >> Not going to lie, I saw that thing kind of got a rough idea over my house and one acre my garage is going to fall. That's not an insignificant hit. Yeah. No. So if you did go in November of 26, the additional revenue shows up in 2728. >> Yeah, you're right. >> So that's that piece that is just foundational for you to understand. If you wait until November of 27, then this money will flow into the district 2829. >> And when's our current levy? >> It was 2930 was the last year it would be funded. And with the current levy that we have in place, it was 500 a year. 500,000 a year. And what we did to combat inflation is we took off the front end >> and
081put those funds tried to be fiscally responsible. Put those funds on the back end. >> But inflation has risen faster. >> We felt so gobble up, >> but we really, you know, and it was >> based on what we knew then. >> So it was a solid plan at the time. >> I mean, you can also think and imagine if we didn't. >> Yes. >> Right. we'd be a lot worse. >> Really ugly. >> What we were able to put away and use at the later dates or the later years of the current levy just is not enough because inflation went faster than what we anticipated. So those are the snowball kinds of things that have been happening. Um >> I think >> and then the number of unfunded mandates that were passed that weren't
082in existence when we passed this levy >> or cuts >> right or or the cuts that the legislature has made to our revenues. So, you've got a lot of different balls in the air that we didn't anticipate at the time. We had no idea that unemployment was going to be a thing for hourly workers. >> Yeah. >> We didn't know that paid family medical leave premiums would be required by the district to be paid. All of those things are new expenses and we are not generating on the operating levy enough to pay for those because we never anticipated that to happen. So all of those things are considerations as well, but you just don't know what the legislaturator is going to do. >> So this is just a discussion tonight. Is this like is there
083an intent to bring it back around in the next couple months or is it just kind of like here's some information or what's the >> what was the intender plan? Well, I think at June when we look at the proposed budget for next year, which we have to adopt by June 30th, >> we need to, you know, jump in a little bit further and see where the board's appetite is for what do you think would be your preference or your desires. Um, if 2026 is not, then we start to think about, okay, what does 2027 look like then? Where are we going to be financially by then? And what will our number be? And maybe if you want to know what your number would be if we went out in 26 versus what the number
084would be in 27, that might be helpful for you. >> Regardless of what what happens, we just have to keep talking about it and just so we're always on the same page and so it, >> you know, when you have those communication, those conversations in the public that it's not like something new. >> Yeah. Because if we keep talking about it, that's going to float out into the public, which is a good thing, >> right? you know, whether regardless of what you're going to do or what the number is or whatever, it just like you keep talking about it like it's an option and you know, just >> or it's an inevitable. >> Yeah, of course it's inevitable, but like a when or what, you know, but yeah, I think it's important that, you know,
085routinely to talk about >> Yeah. to see what it looks like. >> Yeah. I feel like the 26 seems a little like, oh my gosh. >> Well, yeah, I didn't. Right. >> There's also the permanent school fund that's in the legislature right now. that were to be passed that will be on the ballot in November >> that people would vote yes or no on too that people are >> also like the 26 just just >> it just might not be the best timing for that too because people are going to say well I can vote yes for this permanent school fund and cost me no money why would I vote yes on here even though it's not that much money >> but it's yes there's something coming that's in the legislature right now too that
086could cause elections in the fall that we should watch >> even though it would be like a pretty big task to take on but talking about it hypothetically I think is also you know important just so >> yeah so all right any other any other discussion >> thank you Dan for putting this >> information appreciate it okay next up is to consider adopt the resolution to limit the enrollment to non residential pupils and a few different levels >> yes so um we know how many sections that we will have next year and we're beginning to make those plans Um, some of these grade levels were already closed and so we're just continuing with the closure of those. So, six, seventh, and eighth grade are already closed this year. We're going to continue to have those
087closed next year. Um, K and one were closed this year. So, now they're becoming one and two next year. So, um, just making sure that we stay within those guidelines and and have the numbers in place that we need to have. >> Any questions? Done this a few times. >> Yeah. Okay. See a motion then second. >> Okay. Motion motion by Mr. W, second by Mr. Gist. And it is roll call. So guys, I >> sorry Mr. Hall. >> Hi. >> Mr. Ravenhorse. >> Hi. >> Mr. Welsh. >> Hi. >> I for myself. Motion passes 50. And the last thing on the agenda is adjournment. So I seek a motion. >> Second. >> Motion by Mr. Second by Mr. Grace. meeting is closed at 8 to 12. Oh gosh, I should take a vote on
088that first. All those in favor of closing. You guys, why didn't you say anything? >> You're just moving. Yeah, you're going >> All those in favor of closing the meeting. >> I I >> Okay, >> I had to have you screw up. >> I just screw up twice. What are you talking about? 812 >> meeting Mr. Chair.