001I was thinking what will I do? >> Yeah, I am. 7 o'clock. I call this meeting to order. Please rise for the pledge of allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Would you take roar? Everybody else is. >> Okay. Do we have a quum or so? Looking for an approve a motion to approve the agenda. >> Second. >> We got a motion by Mr. Welch and a second by Mr. Gist. All those in favor say I. >> I. >> Opposed hear none. Motion passes six to zero. On to item five, the consent agenda items A through C. Is um is there anything anybody needs to discuss separately on that? Hearing nothing. I'll
002seek a motion. >> Second. >> Got a motion for Mr. Lowman and a second by Miss Keeper. All those in favor say I. >> I. >> Opposed? Nothing. Motion passes six to zero. Item six, the AIM. Aim one, high student achievement. There's nothing. Item seven, aim two, a safe, welcoming, engaging learning environment with A through D. Looks like we have some orientation schedules, workshops that the selfres will be going through with us. So, I'm just going to share them briefly with you. The new teachers were already here on August 6th um just to get their intro to the district um keys and fobs, technology, those kinds of things. We'll have them back on the 19th when they'll be meeting with their mentors. And in the afternoon, we're going to go bowling and have lunch so
003they get to know each other a little bit in a social setting. And then on the 20th, we'll do a district welcome, wrap up the insurance questions that they have, which are numerous, and then they'll get to set up their classrooms with their mentors. Um, so that will be happening next week. Um, nothing there probably that you would be attending. I do want to look at the certified schedule with you. So on Monday, we're going to have continental breakfast. And right off the breakfast, we're going to go into an AI training with all of our certified staff and our administrative staff with a uh Jet Will Groovy who runs Groovy Education. Um he'll be talking about how to use AI to make your job simpler. And so um very excited about that. If anybody's interested,
004bring your device and you can learn some things about AI. Um the rest of the day will be lunch and some work time flex time in their classrooms. Tuesday morning, I would like to invite you to come see Joe Sanfellipo. Um, he is a dynamic speaker, nationally known. There'll be five school districts in attendance. We're all going over to Cass and Matterville for that. Parking will be limited. So, if you're going to join us, you would ride the bus with us at 7:30 in the morning. We're going to depart sharp at 7:30 and we'll be back in Steuartville at 10:45. So if you have the opportunity to join us, he is very very good and has a message for every single person that is promoting education in our school district. So it's from schoolboard members
005to administrators, teachers, support staff, custodial, uh, everyone is going from the district. So I invite you to join us. Then they'll come back and have lunch and then they'll have work and flex time in their classrooms again. Wednesday morning I'll do the introduction to the school year. They'll have their building meetings. Um they'll have some work time in the afternoon. We have meet the teacher pathways that night for middle school high school. And then on Thursday um the calendar committee wanted to have one inservice day before the school year started so that we can kick off our stagger work and our standardsbased reporting at the elementary. So we'll have a full day of inservice that day. And then uh on Wednesday the 3 because CC wanted to have meet the teacher that day, they'll have
006their professional development on the third. So, the biggest thing would be Joe on Tuesday morning at 7:30. If you have the availability to join us, I know that you'd really enjoy it. Uh, support staff schedule is very similar. And then the back to school schedule is what I said to all the families. Just kind of lay out what's happening on what day, what time, and what building. Um, there's a lot going on between now and September 8th. And I know it's hard for families to keep track of everything. So, we try to put it all on one page so that they could see everything that's happening. And I believe this was shared with you as well via email. So any questions on our opening schedules. I will say I want to give a huge shout
007out to our custodial staff and our administrative assistants. We are ready. Um and you know truth be told we have to be ready or not because the kids are coming. Um but we are ready and things are gearing up and I'm just very very happy with the progress we've made on all the projects that need to be done this summer. Um they've just done an outstanding job. So kudos to them. Thank you. >> All right. >> So, that brings us on to item H, the AM3, effective and efficient operations. Letter A is consider and adopt the resolution to limit the enrollment of non-residential pupils. >> So, um you did do this for a couple of grade levels last spring when we knew that we were already at capacity. We are at capacity in grade three
008based on the number of sections that we allocated for teachers in grade three. Uh so, Mr. Johnson brought this forward. He is requesting that we limit our open enrollment at grade three at 33. >> A motion. >> Second motion for M. Keeper and a second for Mr. Gist. Any discussion? This is just because we're at pass. >> Yes, we're at pass before that grade level. And if the um uh uh the closing and uh opening of open enrollment is fluid. And so if we find after the first week of school that we have fewer students than expected because people left and didn't tell us, we'll open it back up. But right now he's at capacity. >> Okay. This is a roll call vote. So Miss Cook, >> hi. >> Mr. G. >> Hi. >> Miss
009Keeper. >> Hi. >> Mr. Lman. >> Hi. >> Mr. Welch. >> I I for myself. Motion passes 6. You move on to number letter B. Consider and approve the superintendent processing timeline. >> So, this was on our agenda last time, but um we had members that were absent. We wanted to wait until we had more people here to have the discussion. Um, basically what you're doing tonight is saying yes, you want to engage in the process and um that you're going to decide whether or not you're going to bring in a vendor for a consultant in the process and then part of that decision is when do you want to hold a special meeting for those vendors to come and present or do you want to do it during a regular schoolboard meeting. So those
010are the three things that we need to talk about and I hope we have a healthy discussion about this process. Um, and I'll just turn it over to chair vice chair Ravenhorse so he can start us off. >> So last meeting the the four of us, it was four of us I believe that were there. We briefly discussed it and we were pretty much all the four of us were in agreement that yes, we should bring in some vendors to hear what they have to say. I'm assuming that the people that weren't there don't have a problem with that as well. Or I mean if you do, we can talk about it, but >> I feel similar. >> Yeah. So do I. I think I think the process when we did the building um for
011you know our next steps for whatever is going to happen with the building was great. I mean it gave us an opportunity to see what everybody does and how they go about it and to see what fits fits our needs. So um I would yeah I would strongly suggest that we bring people in to have that to have those pitches and but uh we just need to pick a date and uh and like like you said if we want to make a special meeting or do it during a meeting or whatever. So, I'll just leave it leave it open to see what you guys want to >> This is in effect kind of saying we also agree to pick one of them probably. >> Right. No, we have to >> have to, but that's the
012intent. >> You know, in the end, I guess if you're really if you're really unimpressed, right, you can back away, but I think the four of us too also agreed that we didn't feel like we were any one of us were in a real great position to be doing this on our own. >> No. Um, you know, based on what I've heard in the past, I you know, the process, you know, when choosing someone, there'll be a cost. >> Sure. >> Right. Um, but the the work that's done, you know, I think that cost will come with a lot of value. >> Oh, I I agree. >> Um, for the money spent that we'll get a lot of value out of that. Um, I feel I hope >> I think the cost of, you know,
013going about it the wrong way, >> right, >> is way out there, right? >> Way out. Yeah. Yeah, you can't measure that. >> I have no desire to sit here, >> right? >> I calling their >> references and everything else. Right. >> I do have a concern though with costs like I have no idea what this costs. >> Do you have a >> I think mid-range would be about 15,000. >> 15. So I like looked at the eight or nine superintendents that were just hired within the last year locally and five of them were all within >> house >> all within our area. >> Okay. >> And then the furthest one away was like two two hours and the other the other two were an hour and a half to two hours. I mean, so
014do you guys So, we're going for this more to just like check backgrounds to make sure. >> Um, you have a couple of things that go on with the search. Um, one is this is the most important decision this board makes. It it's it surpasses all other decisions that you make. um the process there's statutoily guidelines that must be followed on when you can release names when you can u formally schedule meetings to interview them whether or not those interviews are public whether or not they're broadcast. So all of those rules have to be followed and without a consultant any misstep could result in some significant issues for the district. um a consultant will make sure that the steps are followed appropriately. If you're looking just regionally, you probably could get by with not bringing
015somebody in. But in my opinion, the board should be looking outstate, Iowa, Wisconsin to try to find the best candidate possible, whoever that might be. And I think the earlier you go Yeah. the more likely you're going to have better pool. >> The longer you wait, the smaller the pool will get because the good people will get jobs early on. The other thing that the consultant firm does that we'll probably hear about is the community input gathering. And that's work that is done that we the the the district doesn't have the resources to do that to the level or the expertise that a consultant is going to be able to provide. that and that was like if if if a consultant doesn't do the work then it's going to be administration that'll end up doing
016a lot of that work there'll be a cost of that too there should be cost regardless >> right >> so >> yeah our HR department is one person >> so our attorney wouldn't know all those statuto >> your attorney is $400 an hour >> there's a I think there'll be I mean there's gonna be a cost no matter how we do it, >> right? Yeah. >> And I mean, I agree with that is the most important decision that we make, you know, >> this is just a great to bring people into all they'll come in at 20 grand because >> over in the end, right? >> Exactly. If they come in really high and we don't feel like they're offering enough for what they're I mean, we can make that decision. I also just fear
017a little bit that there have been so much turnover superintendent in our area in the last year really even that we're going to want to get a lot bigger net. >> That was what I was going to say. The the widest net to cast I think is going to be >> beneficial >> just because >> and as far as like the motion for today the motion and everything is just approving the process. It's not taking anything or or committing to anything or Another thing that I've heard districts do um is instead of the whole package is smorggas board different things from the package to control the cost. >> Yeah. >> So if you don't want a digital survey of community members, if you'd rather have a forum where community members come in and talk to
018consultants, that's cheaper than a digital surve. So you can do this different ways and try to do some cost containment in different areas. Um, but that's all up to you and the consultants to have that discussion. >> That may not like be likely that we check every box that they offer. Anyway, >> so vice chair, do you want to talk about the phases on that first page at all? Or does anybody have any questions or concerns about those phases? >> I know you've had this for a couple of weeks. So, >> I mean, I I looked at them briefly and I didn't have a lot to add myself. I don't know if anybody else wants to go over anything with myself in any more detail or >> No, I think it's just, you know, we
019need to prepare, you know, us seven need to prepare ourselves to be involved in this process. >> Yeah. >> No matter what that looks like because >> um they'll it'll take extra time. >> Yes. >> On our part. So, but we like has been mentioned a couple times, this is a a very important decision that we made and we need to kind of give it that >> and and also being that this discussion was going to happen our at our last meeting and for, you know, reasons beyond our everybody's control, we didn't we pushed it to this one. So, we're already a little behind. So, you know, getting that date picked today is and having that date be as soon as feasibly possible, I guess, would be best. And when do you think like how
020much lead do you think to get people the notice out there and then have them get their ducks in a row? >> I'll be looking for like two or three dates from this group. Y >> that I could then reach out to them. >> Okay. Once I reach out to them, um, I'm going to be out of the picture after that. >> Yeah. >> So, they'll be directly communicating with the board. Much as I'd like to, I'll control this process, it won't be appropriate. >> No, I understand. >> Um, but yeah, you know, once I get that initial special meeting for you, then they'll take the ball and they're going to work directly with you. >> Just a clarification question. When it says plan stakeholder engagement, what's the definition of the stakeholders? Is that just
021the community in general? >> That's going to be your decision. So, they'll ask you who you want involved. So, is it going to be parents, high school students, staff, general community members, who do you want involved in this process? And they'll take your lead on that. They'll ask you questions trying to garner discussion about who you think should be involved. If that's the case, we probably first do we decide if we want to do this during a meeting or do we want to set aside a separate time? I would say I would say keep options open. I mean, just based on whatever these other people's calendars are because we're going to give them a few dates, but they're going to have to they may not. So, how much time would each need to present? >>
022Like an hour and a half >> each. >> Well, how many friends do you think you bring in? >> That was I was going to ask >> maybe you go to the back side. >> There's six listed on here. Who you know like >> these are the ones I was able to find, but some are doing like large districts. They're probably um Hazard Young. They're really metro big school districts. Um BWP, they're a national firm, so but they do Minnesota searches, but they may be more Elk River and Minneapolis and I know >> um the other three, School Exec Connect, MASA, and M schoolboards association. School Exec Connect and MSBA actually run searches. MASA doesn't run a search, but they'll support a district. >> Sure. So though the people that use MASA might have a
023very robust HR department that can do the work and MASA guides, but they're not helping, right? >> Do the work. They're just guiding, >> right? >> So you're really probably down to MSBA and school exec. >> Yeah, that's what I >> unless you want to bring those big guns in. I just I don't know that they'd be appropriate for a school district ourselves, but it's up to you. Well, is there such a thing as calling and see if they want to ask, >> right? >> They may price themselves out of it. >> A national search will be expensive, >> right? Of course. >> So, based on what you described there, >> um, >> we're looking at like two or three. >> Yeah. >> So, we could probably get that done in one I mean, one
024meeting. I mean, one day, whether it be >> a schoolboard meeting or a specific one. >> I mean, I'm open to anything, you guys. So, I I'll do whatever. Does Does it have to be a public meeting? >> Yes. Yes. >> Do you want to choose the date next week? Um, August 28th. Could be. That's our next Is that our next board meeting? No. >> 25th. Sorry. 25th. Um it's really busy week. We all have kids going back to school. Um waiting till September is an option. It just pushes everything out >> right away. No, >> I'm ready to do it whenever it can be done. So we can start next. Even if we had to split it order two separate. >> Yeah, if we had to. I But like if it's two or three,
025>> but granted they can all come on the same day. Yeah. I don't think >> I think you're probably um because MSA just guides. They don't >> Yeah. So I don't Yeah, we're not probably going to >> But that just goes back to committing our staff to it. >> So do you have a date next week that works for everybody? >> Not me. >> No. >> Okay. So now we're into the week of the 25th. >> We have a meeting on the night of the 25th. So, like I mean I could uh we could either could meet before >> if if No, >> I mean both my kids have games so >> but if we have to we can just be >> maybe we just need to pick them up. Or it could be Tuesday
026or Wednesday. Or maybe the Wednesday maybe the teacher. Sorry. >> Wednesday's great. >> Wednesday's the middle school high school meet the teacher. >> Oh, sure. Okay. >> We got Tuesday. We want to probably skip Friday because that's Friday before Labor Day weekend. >> Yeah. >> Right. >> You're going to be at the meeting. I mean, are we saying this could happen? >> It happen during the meeting. >> During the meeting? >> Yeah. I just planned on that. >> We could do that. We could just at the end of the meeting. >> Make it part of the meeting. >> Part of the Monday meeting. >> That's fine. If you guys are okay with it. I mean, >> we're all here. So, >> we're here. It'll be late. >> That would be one day to try. >>
027Yeah. >> So, do you um >> It is. >> Should I give them an hour each? So, one starts at 7:30, starts at 8. >> Sure. Right. >> Yeah. So, let's Yeah, let's try to get it on the 25th. And if that doesn't work, does the Does Thursday look any better for anybody? >> Thursday is good for me. >> Okay. So, that's >> 28th. >> Yeah, Thursday is fine. >> So, then we have our schoolboard meeting. >> This would just be a special meeting. >> It would be a special meeting. But if we do it on 25th during meeting >> Oh, no. It would be part of the agenda. It would just be it would just be the agenda. >> And so we're talking MSBA, right? >> Right. It might be worth just call and
028see what we say. >> No, we don't want to deal with it. >> Or we could have them or we could have them give you, okay, what what are you going to charge us? Right. Yeah. There's nuts. >> I did talk with MSBA. I probably won't be part of the decision when we finally decide. >> Part of the discussion. >> Yes. Part of the discussion but not part of the decision. But she did say if um I said how early are we looking here? Like I mean since we know she said it's nice that you know so far in advance. She said really if you started your process so we should decide whoever we're going with and start the process by like November. >> Yeah. Okay. >> Um so she said really getting going by
029November December. She said starting September, October, people aren't really probably knowing or looking or whatever necessarily, but she said November, December would be great timing. So, >> do we want to settle on a second date just in case Monday next week, the first week of school? >> Why don't we just we just go to the Thursday? >> So, first option >> section second option will be 28th. Does anybody have a It'll be a special meeting, so we get to pick the time. So, >> do you want to go like six and seven on the 28th? >> Starting at 6. Yeah. >> Do you feel like we should have a third date? Because I feel like those are in the same week. But if somebody is >> Okay. Sure. Somebody at one of these places is
030like, "Well, yeah, I'm out that week." >> I'm out the whole week. Yeah. >> Yeah. It's kind of hard when we're asking for two in the same week. Do you want to do Wednesday the 3? I would prefer not that week because I'm going to be down in John, Iowa, possibly. >> Okay. >> Yeah, I'm out that night, too. >> Um, then next week is Monday the 8th. We have a board meeting that night. >> That makes sense to me. >> That would work. Okay. >> So, we're looking at the 25th, 28th, and then >> as soon as I know something, I'll confirm and then we'll post. >> Okay. So, we got the date, we got kind of the direction. So, I guess now we just need to have a motion to approve this process.
031>> Move we start this superintendent search timeline process as described. >> A motion by Mr. Lman, >> Second by Mr. Gist. >> All those in favor say I. I. >> I. Hearing none. Motion passes 6. Then that leads us to adjournment. >> I'll just mention one other thing for you. Um MSBA did a really nice brochure for you advocacy and opportunities for engagement and professional development on those kind of things. So you can take that with you for your >> know had involvement in that. It's awesome. Well, just just some proof reading >> with this one. So, if there's something spelled wrong, you can blame me. >> And if you don't know what's going on, you're not paying attention. >> Such a nice format. Yeah. >> Okay, that's all I have. >> So, seeing a
032motion for adjournment. >> We got one by Mr. Gist and a second by Mr. Welch. All in favor say I. >> I. Motion passes 6 and this meeting is over at 7:25 p.m. >> Good job.