001like to call I'd like to call the order the meeting of the King George County School Board um and we're going to um begin uh with Pastor Davis is going to lead us in invocational prayer good evening thank you for the opportunity I uh I know it's not Veterans Day anything thing but I would like Tok thank all the folks has been in the military that served the our country my dad as I mentioned uh to Mr Boyd a while ago that my dad was the last veteran who was a prison in two Wars he was prison in World War II and prison in Korean War for three years in a month and uh fought for the wonderful opportunity actually the right that we have today to do what I'm doing right now and it's
002uh my dad weigh 84 pounds when he come back from being prison of War he'd be 105 today but he's no longer with us but anyway thank you again for this privilege and we're going to uh have a word of prayer our heavenly father uh we are thankful and Lord we have so very much in this nation to be thankful for and uh tonight we pray for uh Dr Boyd our superintendent and Lord uh a lot of decisions had to be made important uh Lord we pray for David Bush shalow District we pray for Ed Franks uh Lord At Large and Colleen Davis dowr and we pray for Kathy Hoover and James Madison and Lord as the selection process takes place for James Monroe to replace Matt rolls that uh position Lord we pray that
003for wisdom and guidance as they uh do that and Lord um there are teachers who may covet prayer and Lord if there's teachers in our school would someone to pray for them we lift them up before you and we uh Lord appreciate them and their labor of love we pray for our liberians Lord in the difficult job that they have at many times Lord to give them wisdom help Lord as they Lord uh select books and uh help to keep our children children's innocence Lord as long as possible it's pleasing to thee and uh Lord we understand that God you love us and uh I'm glad to know there's nothing I can do about it you're going to love me no matter what I thank you for that uh Lord Jesus you prayed in in
004John uh 17 these words spake Jesus and he lifted up his eyes to Heaven Lord this is just hours before you were uh crucified he said father the hour is come glorify thy son also my may my son glorify thee as thou has given uh him Power Over All Flesh that he should give eternal life to as many as thou H has given him and this is life eternal that they might Know Thee the only true God and Jesus Christ whom thou has sent I have glorified thee on the earth I have finished my work my task that you called me to do which thou gavest me oh now oh Father glorify thou me with thine own uh self uh with thy Glory which I had before with thee before the foundation of the world
005and Lord uh you suffered that day like no other person's ever suffered you left Lord a crown Lord a throne in heaven to come down to be born laid in a Manger Lord uh live among men put on a robe of Flesh that you might take our place and Lord uh take upon yourself our sin thank you for loving us so much Lord we know that nobody loves us like God loves us we know Lord that no one served us like Jesus Christ served us and no one empowers us like the holy spirit of God can Empower us to accomplish great things on this Earth while we're here Lord God bless this time tonight the students Lord and uh teachers and all that's going to take place and again we thank you Lord for your
006love may we in this time of turmoil in our nation Lord may we have an attitude that Jesus had may we care may we be compassionate May Lord all the resentment and bitterness and all that seems to be going on in our day what may we uh see how bad it is how Wicked it may be in your sight and God help us to love you as Lord you loved us and gave yourself for us we love you we ask your blessings upon this meeting tonight in Jesus wonderful name we do pray amen and amen God bless you and I got to runed sorry we're going to be led by um the um anchor for life will lead us thank you I Ali to the flag United States stand indivisible all right let's hear a
007little bit about this um anchored for Life anchor anchor for life is a new program at PES that helps both military and civilian families by supporting students in transitions like new students a students who move away our club has a administrative point of contract Dr Brown and two observers Miss Hanks and Miss Hillis we have eight student team leaders and a boy and girl crew member from every Home Room class as team leaders one of our responsibilities is to provide student training on anchor for Life eight change topics bullying deployment fear homework healthy body registration making making friends and moving when a new student arrives at PES a team leader revives them with a a welcome kit and a tour of our school we introduced new students with our assigned crew member in their class
008we help facilitate a sense of Ling in pair with pairs through common interest kits are also provided for students who move away or are dealing with other hardships as team leaders we are responsible for completing at least one Community surface project per year this year we are going to do a canned food drive in November each month we meet as a team to complete activities that build our social skills leadership skills character self-esteem and we discuss ways that we can use these traits to serve our community thank you for allowing us to share a little information about iner for life thank [Applause] you hold up do the sponsors want to say anything okay qu questions from the board and then I believe you want a picture afterwards we'll get that in just a minute but
009questions or comments from the board I just want to say I think this is a great organization that you guys have set up and I'm I'm excited to hear about it thank you many of us on the board here understand what you guys are going through as young kids with parents deploying and constantly moving around um most of us were military and had children while we're in the military too so um so thank you because you're part of that team with your parents and and serving this country as well um and thank you for being a part of this program that's going to help many many students that you guys started right you guys started this right awesome leaving a legacy thank you and all your uh leaders for for being here tonight it was
010great thank you yes I also want to thank you um in what school or schools are represented again Tomic okay I'm sorry I didn't say that anywhere so anyway shout out to patomic but also thank you very much um I agree with my fellow board members that um it's wonderful and you guys started this that's huge and thank you sponsors for um encouraging them to do this um and it sounds wonderful keep it up like Miss Davis said you're starting a legacy which could go on for a long time thank you let's give him a hand one more time I believe they want a picture thank you thank you guys all right next we have um uh the uh recognition uh margorie Church borne from the American Heart Association award our American Heart Association there
011she is hello hello sorry for the delay there um well good evening everyone my name is margorie church born this past summer I celebrated my 11th year as your school district's heart partner at the American Heart Association and the American stroke Association being connected to your school district in this way has been such a joy and an honor you all care so deeply for your schools and have been such a joy to me personally as well you clearly have made health and wellness of your students staff and families a priority heart disease is our nation's number one cause of death but in most cases it is preventable by lifestyle changes and choices education about it truly saves lives over 350,000 people experience out of Hospital cardiac arrests every year and 23,000 of those are kids
01290% of people who experience an outof Hospital Cardiac Arrest do not survive performing immediate Hands-On CPR can double or triple A person's chance of survival the only way to stay ahead of heart disease is through education it is the key the key that we turn together I'm here tonight to proudly share with you all that once again King George County schools has received our 100% full County with heart award from American Heart Association this digital badge you can proudly display to show everyone that every family at every school is given the opportunity to join their heart challenge team learn ways to take care of their mind and body Wellness learn the warning signs of stroke and the steps to hands only CPR to learn how to help save a life we had another great school
013year together last year thank you to Dr Boyd and our school board members for your unwavering support of our long run life saving heart nership I want to give a special thank you to my staff heart Partners who have led their school's challenge this past year Heather Mims Jennifer tonetti David Baker Jenny shill Jen archinal Casey nice TJ schaer Janelle Davis and Lisa Muhammad we had 639 students in staff access our heart healthy information to par participate in their school's heart challenge last year and 110 students and staff here in King George even completed the steps to Finn's Mission last year which means we have added 110 families to our community who have learned handson CPR and can now jump in and help save a life making our schools and Community safer not only did
014we raise awareness and donations together but thanks to the tremendous participation in our heart challenge programs this past year $2,660 was awarded to King George schools to shop for new physical education equipment and Dr Melinda Brown at pomac also helped her school get an extra $500 to shop for New Wellness supplies by achieving her principal heart challenge this past year two of our King George schools even earned our top 25 Heart of Gold Award this past year by being two of my top 25 schools in the state of Virginia pomac elementary and sealston Elementary I've already had the joy and the honor of delivering these Awards to the these amazing schools teachers and principles but tonight I brought a very special award to present to my heart Partners at pomac elementary it's our American Heart
015Association eastern states region heart healthy school award this award recognizes a kids heart challenge school that has gone above and beyond to fully Implement American Heart Association programs within their entire school this is what I sent in to our national nomination committee when they asked me why I felt the school should receive this award pomac Elementary has truly embraced the idea of having their annual kids heart challenge be an all School celebration of Health and Wellness every year they have outstanding administrators including Principal Brown who shares out all of our information with her students staff and families herself personally the physical education teacher Mrs Heather Mims always finds ways to include all of our students and her fellow staff this past year they even included the staff in their kids heart challenge kickoff assembly to
016show them that their teachers and administrators want to be heart Heroes too when I showed up to give their assembly the principles and teachers surprised me by all being dressed up as heart Hero characters themselves it was amazing in my 11 years that has never happened this principal Dr Melinda Brown even made a beautiful testimonial video for us to use and share in her video she speaks directly to fellow principles everywhere sharing why she loves American Heart Association and our kids heart ChalleNGe Program she strongly encourages other principles everywhere to include it in their school year reminding us all that we all can learn how to help save a life so thank you Dr Brown Mrs Mims it has been my great honor and I'm so excited to present you with this beautiful work of
017heart it has been designed by one of our heart hero ambassadors a young girl who was born with congenital heart disease so this is right this is for you Dr Brown thank you so very much and thank you King George schools for always giving us so much support you're making a huge difference thank [Applause] you than you can we take a picture okay thank you you're thank you before you go is there any questions any of the board members have about anything no that's okay I just want to give the board opportunity if they want to say something or ask something thank you marjerie for coming on short notice uh we we pulled this together what day of the week was that it was uh the end of last week and she was like I'll
018be there so appreciate it thank you so much we appreciate it you're doing a wonderful job thank you all right now it's time for public comment if you've not already signed up for public comment you can please do so now I have the paper here so if there's someone here who hasn't signed up who still wants to make public comment you can do so now public comment is a time for the community to present matters that they believe deserve the board's attention comments are one way communication from the Community member to the school board and they are not a forum for dialogue or debate the school board applies the following procedures to all speakers and does not discriminate based on identity of the speaker the content of the speech or the Viewpoint of the speaker
019comments should be presented in a courteous respectful and appropriate manner the public shall address the school board only on matters that are related to the services and policies of the school division speeches that cause disruption to the meeting promote private business ventures involve threats of any kind involve intimidating language or relate to public office campaigns involve Campa complaints identifying individual students or personal attacks of staff is prohibited proper decorum and provisions of the these procedural directive are expected to be followed at all public meetings of the school board the members of the audience shall conduct themselves in the same manner as outlined above for the individual speakers and shall not disrupt an open public meeting of the school board nor incite others to do so at the discretion of the chair any person violating the
020rules listed above may be asked to leave and the board meetings when recognized by the chair speakers will be asked to identify themselves by name State their relationship to the school division such as staff member student parent Community member Etc and indicate in which magisterial district they reside commentary during public comment is limited to three minutes and our speaker today we only have one is uh Alexander statki I'll make it easier Alexander Str thank you good evening welcome ladies and gentlemen members of the board Dr boy good evening again uh I am a resident of King George Monroe was there anything else I needed to you're good I'm good okay I can give my steel so I want to bring to you awareness that a King George High School Debate Club is being being organized
021this this I believe is a very important addition to the school's curriculum the goal of the club is to teach students the art of debating through lectures examples and participation students will be instructed in rhetoric logic information gathering and Analysis skills that are sorely missing in our daily lives but are fundamental for successful career additionally I expect involvement of the students the expected involvement of the students will POS will affect their attendance in other classes an issue that was raised in the previous board meeting lastly I should mention unfortunately um that there are several years ago there was a debate club that was proposed and rejected and I understand it was believed somehow that it would lead to violence and I want to kind of preempt that issue I would say that on the contrary
022The Debate Club is what we need to reduce the likelihood of violence it is the primary function of any school to prepare children for adulthood and when young adults meet in the real world with various viewpoints without verbal tools to defend their views they resort to violence that is what animals do because they lack the rhetoric logic information gathering and Analysis it's our duty to teach our children the skills I believe the debate Club will be a success and I'm looking forward to your support thank you thank you thank you just so you know yeah you have a full three minutes you had another minute left unless anybody has any questions oh no no it's not time for that but thank you very much all right next um the uh superintendent's um comment or comments
023yes we only had one uh public comment tonight so thank you sir I appreciate you coming this evening uh I know we've talked on the phone and uh you've got the procedures and such to to continue your desire to begin The Debate Club so if you need any support with that or help please feel free to reach out to me and we've already talked so we certainly can do that I may only to everybody else else may be watching uh please contact me I put my name on several Facebook um groups dealing with King George schools uh if anybody has a high school student that's interested in this club please contact me um we want to get a rolling thank you and that's all thank you Mr chair um do I have suggestions for changes
024to the agenda yes Mr chair if we could uh I know we have it on the agenda this evening but if we could move student comment oh okay I didn't know how you wanted to do that but um it's been a um something that I think we've talked about and it is on the agenda to make a permanent change to the agenda but I would like to suggest if I have the agreement of my fellow board members that um right after the presentations that we um allow for the students to make their comments and then they can be dismissed before we go into close session so that would be a um a change for today and then we'll vote on a permanent change is that understood is that okay with my board members I'm mostly
025asking about today only because we're going to talk about the other during the discussion Frank not really a vote that doesn't mean you have to leave you can still stay you can stay if you wanted to please understand that all right uh any other changes to the agenda board memb no all right then we will go on to the presentations the instructional highlight the summer externs I got intro here all right so the past school year King George High School increased its number of documented work based learning experiences by over 400% a new edition was the high school's Charter summer intern externship program with departments in the School Board office off here with us today is our work-based learning specialist Terry Rinko and several other King George high school first uh the first student externs
026students present are uh Haley Meeks prano am I saying that right Nick close I'm sorry uh Armando Rodriguez dado and William Richard so thank you all for being here and and I'll turn it over to you thank you Miss Rinko thank you so much Dr boy thank you uh chairman Bush and members of the board for having us here tonight I'm excited to introduce you tonight to some of our Pioneers in our new student work-based learning program this summer as Dr Boyd mentioned for the first time we had four central office departments supported by five students working externships what is an externship an externship is a short unpa paid CTE highquality work-based learning experience of a minimum duration of 40 hours where the student is paired with a working professional to observe and get a
027preview of the day-to-day activities needed for a career I'd like to introduce you to our first externship Pioneer Haley Meeks Prim Morano Haley worked 40 hours in King County Schools technology department with mentors Mrs ha Mrs Mr Brown and Mr vogle and 40 hours separately in King George County Schools student and Family Services Department with an externship under the mentor of mentorship of Mrs Mary fiser next I'd like to introduce you to our second Pioneer here tonight Armando Rodriguez dogado Armando worked 40 hours in King George County School's technology department in an inter externship under the mentorship of Miss Hillary ha Mr Brown and Mr vogle we have here tonight pioner William Richard William worked 40 hours in King jurge County School's technology department with an externship under the mentorship of Miss Hillary hat Mr
028Brown and Mr vogle plus a separate 40-hour externship in King George County Schools instruction Department with an externship under the mentorship of Mrs Hill Dr Menin and Mrs deute last lastly unable to join us this evening due to illness or work were Pioneers Chad Brown with a 40-hour externship in King George County School's instruction Department under the mentorship of Mrs Hill Dr manin and Mrs declute and Pioneer Vivian Rinko with a 40-hour King George County Schools Communications Department externship under the mentorship of Mrs Amanda Higgins whose summer project you viewed during convocation this year without any further Ado please help me in congratulating our five Pioneers for our first externship program with King George County Schools some of which are here with us [Applause] tonight well done thank you so much M ranco did uh
029any of the externs want to say anything you don't have to understand congratulations it's funny that term is now just being used and it's interesting I'm seeing it in written form and different places and now to see that we're actually using not only the term but obviously um the way students are participating in these kinds of activities is wonderful for them and their personal lives and their future resumés but it's also wonderful for the schools here at King George so thank you you've done a great job keep it up for the time that you have left here thank you and proud of them yes thank you all seniors this year this one all right any questions from other board members or comments quick just want to say congratulations and also thank you because I have
030teenagers trying to get them to do extra outside of regular schoolwork so that's really um big that you guys do something like that going extra and Beyond and what you have to do so good job all right thank you again experience thank you all thank you all right next we have the state accountability and accreditation yes this evening we have Miss Sandra Duff Sandra is uh has been with King George County schools for many years and has uh served with me at King George high school for a number of those years but now is in her first year as uh our division-wide do do so she will give us our state accreditation and accountability report this year thank you Sandra good evening everyone again my name is Sandra Duff um I have been the coordinator
031of testing for two months so I am I've been familiar with this data for for the years of my teaching and time at the high school um this is an opportunity for me to present our state accreditation data it is 99.9% done the final reports and everything come out from the state next Monday so we are technically still working with preliminary data but the official um they're just cleaning up the official reports to come out um please ask any questions as we go along if there's something that doesn't make sense to you or that I say um I don't mind the interruption to clarify in the moment yeah if I can say some board members this is one thing I would say as you have a question ask it because this is something I don't
032think wait till the end you'll forget it yeah it's a lot of information free yes okay so the accreditation um there are nine performance indicators that we work our way through and the state ranks them as a level one two or three the level one is at or above standard level two is near and level three is below standard um the numbers and the benchmarks that go with each of those categories differ depending on what subject we're talking about but they all come back to the Simplicity of having it be green yellow or red so all five of King George County schools are fully accredited this is the overall indicators as we go through up at the top the benchmarks are um what it takes to be a level one so for English The Benchmark
033is a 75 um science and math are 70 chronic absenteeism is less than 15% of the students being considered chronically absent the graduation completion index is an 88% the dropout rate you would need to keep under 6% and then the college career and Civic Readiness would be 85% or greater would all be the level one goal so as you can see through all the schools um they are the green means that we have met that level one the yellow is the three categories of the high school that are considered level two um I also want to notate especially at in The Chronic absenteeism column there is an r10 or a threeyear after the number what that means is like King George Elementary in order to be green should have been 15% but they reduced their
034failure rate by 10% from last year so that allows them to be considered a level one school for chronic absenteeism for patomic it is 15.4 so it's just above the threshold but their three-year average was below a 15 so that allows us to be a level one at that school um same thing for pic and science the 60 the 67.74% % but because of their threeyear average being over 70% we are a level one in that school this is the chart that can be a little overwhelming um I put a key in the top for you to see so um the performance level on the far right is if it is green all the way across the column so for example King George High School's English is green in all the categories across which means
035they were above 70% 75 excuse me it's English across it's a level one in the math because you are allowed to have one level three and still be considered a level two so level three would be below 65% so that makes the math overall at King George High School a level two these are the subgroup data these are achievement Gap indicators basically they take the groups listed across the top and they want to compare it to that all category so they want to compare that 96% of the King George um high school students in English passed the English exams but the economically disadvantaged student subgroup was a 91.8 four so it just shows you the gap between those specific groups and are all goal and by breaking it down it kind of shows you where
036you need we need to focus as a school system and as a school in order to fill in some of those gaps and get our overall levels to a level one um if you look at King George Middle School's math they have three level one level threes excuse me so that means their overall performance level is a level three traditionally if we had AEV level three they would be accredited with with conditions but I was confused I like I said I started two months ago so I was confused but when I researched a little bit because King George middle school has triy triennial accreditation they have been accredited fully for over three years they kind of give you a year to to get that fixed and it's not accredited with conditions so we have we
037have our Focus we know what we're doing we've taken this data and we have um met with all the schools we've done data meetings where we took this original data and we've T took growth assessment data that the middle school and elementary schools did the third week of school to kind of put together a plan of how to move forward um I was given the opportunity to meet with teachers in all three elementary schools and the Middle School the principles have embraced me coming in and not just doing this data piece but also doing linking it to instruction and and doing that that teacher part that I still am in my heart so it allows me to to get in the buildings and do that that information um the asteris I know it's kind of
038small in this chart if there's one asri behind the number it means that we reduce the failure rate by 10% um you'll look at the middle school while we have work to do in the middle school they are absolutely full of those asterisks where you can see that they reduce the failure rate by 10% or have a three-year average of a higher goal so we know what we need to Target on and we need to keep the forward momentum that they have there because they've reduced their failure by 10% last year and have room to still do that and continue to do that more is there any questions on this chart like I said I know this one has a lot of information in it yeah but I'll ask the other board members first questions
039board members um looking at again as you already recognized the King George middle school math those three areas so I want to make sure I understand um what might also be helpful sometimes and I hate to more work but you mentioned about the last year last three years years but now with that one that those three areas what you're saying is that for the past couple of years they've they that was in the the yellow is that right or the green so I'm looking at those three areas for middle school math not necessarily those so the 72% in English having the asteris being a 72 the goal is 75 in English right so that 72 has an asteris because it's green because we reduced the failure r% talking about the math only the math so
040the math numbers don't have those asteris because we not make enough growth in those areas to um to bring it up a level to a level two or one but what what the the positive spin that you could take out it is that there is definitely room for growth there to reduce the failure rate by 10% with a goal with a 58 for the black subgroup is is room for improvement where we don't have to meet the 70 right away we can we can work our way towards reducing the failure rate what I'm saying is compared to last year though those three areas uh that are in um the pink or whatever it is those have dropped below last year's numbers is that correct not necessarily so the middle school math subgroup that 58% last
041year was a 53 oh W so that 58 is growth um the economically disadvantaged subgroup for math was a 58 last year and is a 59.9 this year and the English Learners subgroup did go down it was a 57 last year and is currently a 42 too so that's that's probably the biggest concern of those but you're saying that if let's say that they um all went up at least 10% then they wouldn't be they wouldn't be read they would no longer be a level three okay yes sir so basically those first two numbers are close to the 10% but the English earn the English English learner dropped significantly it did drop from last year yes and that's a population that is very it's it's all over the place because the middle school and the
042elementary schools are pretty stable because you test all the students we test all the third graders all the fourth graders but when you get to the high school you have you only test the kids in once per subject area so depending on the grade level and depending on what math they're taking or what science they're taking you're testing a very the denominator of that fraction changes drastically at the high school level which does affect our overall data is um has there been a discussion with the elll teachers about I'm scar not the El about the math not the elll about the 42 as the reasons why I you mentioned one possible reason but has there been a general discussion with him so we had a um there are times that we can in English where
043if the student has been in the country for less than a year they don't have to take a reading exam that doesn't exist with the math because they consider math a more universal language so I think that that we had a we had a very large increase in the population last year and that tested a lot of students that had been in the country for less than a year um um and while a math test is primarily math skills there are there are reading pieces to it um and um Mrs Perry who is in charge of our ESL students and I work closely together and going through and being able to break down this data of who the kids are and kind of what progress to monitor their growth assessments that they do for the
044state as well as our just District common assessments so that we can track that growth and see what we need to do throughout the year and not just wait for next year's number good good so what you're saying is of the main reasons though is there was a significant increase of students in the El category I couldn't give you the number but there was definitely a rise last year more than a normal Year yes sir all right that's interesting any comments about that one uh um red level were English um at the sealston in the 53.3 students with disabilities was that a um what was it last year in thank you you're so Good by having all that information in your hands there course I brought it with this stuff is a rockstar I'm just
045gonna put that on record Rockstar try not to ask me any more questions I don't mind at all so last year was a 65% and it dropped to that 53 so that's 12 and that's significant also was there any I I appreciate the possible reasons for what you mentioned about the elll in the middle school math was there any possible reasons for this significant drop with the engl shed sealon so I can tell you that the this chart gives me the denominator of the fraction that creates that percentage and last year's denominator was a 44 and this year's was a 63 so that's 20 more kids in in the denominator piece um so I haven't specifically investigated that one but my initial reaction is that is going to be a large portion of it um
046it could be that I don't know if it's an increase in the population or if it was third grade was very heavy in it last year which means their fourth grade this year will be heavy in it um because it is a drop their three-year average is a 65 so that 50 is is a is a drop that'd be interesting to to learn that was it just because of the significant increase from in of third graders or did we literally have both with the math English learner and then with the disabilities for English and sealston did we really have just that population there was more of those types of categories of students that came to King George new first time I would be curious to find that the reason why I'm asking that question obviously
047obvious reasons is that you know that we couldn't do much about necessarily new people coming in because now we're talking about political things and all sorts of things but we could do something if it's just simply the grades just below or before they took the test there was a significant number there and so now they're being tested and then that is the difference yes sir and if that's true that's a different approach to what we might do to solve the problem and that's why I'm hoping to be a part of the solution in that in that we are I'm meeting with the teams regularly to discuss the growth assessments that we just took we took the growth assessments and we broke it down like the state would for this and taking their quarterly common assessments
048that they're doing and and breaking it down um English is not my strength math is definitely my strength but I can do I can analyze data that you give me and help Point people in the right direction and and I know that Mrs Eli is well as Dr Manon and that whole team are on that I'm sure they are yes I would just be curious maybe to find out some of that was again new population moving um which to me if we were in another state maybe closer to the Border you might understand that for sure and maybe some of that is true I we just don't know or was it literally just from the grade before and now they're taking the test for the first time anyway just um that would be I would
049I guess not that you have to report on it next time or anything but maybe um hear something Dr Boyd in those two in that area you can send the board an email absolutely all right any other comments sorry board members okay okay thank you the next slide is wonderful so let's get to that one the next slide is a comparison for the three academic um areas English Math and Science um I did the surrounding counties as well as the state of Virginia average um so you can see in English um we are 2% above the state average and and across the local surrounding districts um math is definitely a um is is below the state average but seems to be pretty close to on board with the the rest of the region except West
050Morland has obviously put some effort into their math department that that has given them that 75 um and then science again we are on par with the rest of the region as well as the state um just to give you some comparisons last year our top row that 75 68 68 was a 73 6767 so it's it's pretty much where it was and then the state last year instead of 7371 68 was 73 69 67 so it's comparable across the region and it's it's nice to see that the struggles are Universal you know we we know that everyone is struggling a little bit in certain areas and and we can work um we're all working towards making it better for our students and this is kudos to our whole system because overall we can see
051in comparison to other surrounding divisions we're really doing very well compared to others it's not saying we can't improve a whole lot we can in the areas we just looked at in the previous slide but this is good thank you any questions board members comments just shout out to everybody but especially to the English because we're above everybody surrounding us absolutely and then the last slide is a slide that I shared with Dr Boyd for convocation um and I I again numbers speak to me so I wanted to be able to share share that with you guys um in the fact that these are numbers to be proud of and they're numbers that show the the Champion theme that we went with it shows that that and it gives recognition to each school it gives
052them you know seeing that everyone is working hard and making improvements in academics as well as attendance and to me the the the teacher and me loves to see that we have students you know that there were 56 fourth graders passing anol for the first time so that means as third graders they weren't successful but as graders 56 kids pass an so for the first time and that can be that can be the beginning of them passing them for the rest of their career because they get that win um so I just wanted to be able to share that information with you and thank you for your time no that's wonderful I have one question there was a past board member that mentioned about Advanced passes in so that 768 which sounds great uh it
053how did that compare to last year if you don't have it that's okay that 768 under passion yes um it was 768 which is great was that an increase you don't even have to know the number was it more about the same as last year or do you know I believe from doing the math if my memory serves me that they were both it was about 10 point something percent last year and 10 point something percent this year I think if I remember correctly but I can definitely pull that information for you you don't have to do that one it's just there was a past board member that asked about what other what other data could we use and we we're not going to necessarily use other data but it's still good to know that
054especially in reference to doing the evaluation for the super intended and I did pull it from preco we were anywhere from an 8 to a 10% and then postco was 10 11 and almost 10 11 and almost 12% so to compare pre and postco I can tell you that more kids were doing P advance I don't know about comparing to last year have one last question and it relates to the superintendent evaluation um now that we have this data we have all everything we need to do the evaluation now there's work on our part yes sir probably mine more than anybody's anyway but you had mentioned that this is 99 Point some percent I don't think I need to wage I could begin right away but you're getting that on Monday the final finals the
055final information and basically it's if you go onto the VOE website there's those School quality profiles it takes them the month of September to make sure that the information in those is updated and accurate so the score reports that we are given by the state should not change this is the data that I base this report off of but for public access to the information and for the for the average citizen to see this information it's not going to be fully updated on the vda website till Monday okay thank you any any last questions board members comments I just want to say thank you Miss Duff great presentation uh it's very nice to see where we stand in the region and uh I'm super excited with Miss Duff being in this position where we're heading
056for in the future I think not only the ability to pull the data together but you probably picked up on the theme of how we're going to tie to instruction so I'm very optimistic about the future so thank you Mr and I I thank you did think two months you said yes I started July 1 oh my I mean just to be able you know ask a question that was totally from last year and then you immediately came with the data I was ready for you anyway kudos to you well done um I think you're G to do very well in this position thank you again I appreciate it thank you for your time let's give her a hand I don't know I suppose we should do that for everybody but I'm just looking at
057this one that was a lot of work and we we've been waiting for it um so just to let the rest of board members we're going to talk about any final comments about the superintendent evaluation in one of the in the discussion items but if there's no changes oh before the next board meeting we will in close session I will have all the data we will plug everything in and we will discuss it in close session at the next board meeting and if any board members want to help me that would be fine too all right let's go on uh do I have a oh excuse me we're doing this thing let's hear from our stud reps good evening ladies and gentlemen I'm Savannah Nelson I'm the student representative for the high school alongside Chad
058so this week is our homecoming week we're starting off the week with our spirit week every day is a new a theme for the students to participate in which is a great way to get excited for a homecoming football game which is on Friday the theme will be blackout so please come on out and support our foxes and on Saturday we're all looking forward to our home homecoming dance the theme will be Las Vegas everyone's excited for that and further our njrtc program this past Friday went to the air show to see the Blue Angels perform this was a really great time and they also have their homecoming cookout on Friday and our fall Sports they're having a great season so far our track I'm sorry cross country team competed last Friday and then our
059volleyball team as well as our field hockey team they both have a home game tomorrow the 24th they're having a great season as well and our Deca um team as well they are having signups right now for their group and they have a field trip scheduled on October 2nd I know many students are getting excited for that as well our school also last Wednesday started rotating for different clubs so this is really great students are getting involved in a lot of different clubs and really interacting with one another and we have our pep rally on Friday this is also for our homecoming week Spirit Week everyone's excited for that and our CTE students had their reverse reverse career fair last week which was a great opportunity for them I know there's been a lot of
060great uh feedback from them getting able to share a little bit about themselves and meeting people across the county and yeah that's really all that's going on at the the high school right now we're off to a great start to the year and we look forward to more thank you for your time uh good evening everybody uh I'm Eric silur I'm the Middle School representative to the school board um the big thing I talked about last time is that Dr ni and I were setting up a student feedback form to just sort of uh gauge the uh student appreciation I guess you could say of several policies that have been implemented at both the middle school and just the overall uh County um we sent out that uh form last week and we have over
061250 responses so we we got more than we expected which is good it's really good um and the best part is about 70% of those responses uh also gave us some stuff in the um open-ended Rel response stuff and actually were willing to take the time to type out their opinion and sort of just explain their answers to the survey um I sort of compiled some of the arguments or you know opinions that the different students have G given for you know whether they support or are against some of these policies uh obviously I put the phone policy in there I know with the governor's executive order there's only so much y'all can actually act on this but you know just sort of you know see what the students thought about it and if there's
062anything yall can change you know with disciplining students and how harsh that is etc etc yall can change that based off of uh these responses um some of the biggest arguments for the phone policy because believe it or not there were a couple of students who were in favor of it um uh a lot of people talked about how it lunch was more engaging cuz know you didn't have everyone staring at their phones the whole time um now this has led to a little bit more noise in the lunch room which the uh administrators are still trying to deal with and it's part of the reason that we still don't have our free seating yet but you know hopefully we'll get there eventually fingers crossed uh more class productivity as you know we hoped for
063when uh this policy was implemented uh you know and then just less negativity it's decreased uh at least we hope it's decreased cyber bullying and uh stuff like that you know as far as I can tell the um King George Middle School fights page on Instagram has no more uploads uh thank goodness uh and yeah so you know I think if I go to the numbers here if it says here about 30% of students who responded felt either neutral or in favor of it which is again more than I expected um as for arguments against um of course they're questioning why we can't have it at lunch and I hope to obviously I can't respond to 268 students but I hope to find some way just let everyone know you know with the governor executive
064order I think the orderers like Bell to Bell so that we really cannot give them this time at lunch whether we want to or not and again as the people for the policy explained lunch has become you know interesting we're not again just staring and scrolling through social media we're actually talking uh socializing and I think that's improved especially after the pandemic where you know we couldn't talk to our friends for an entire school year um the other big thing that I saw against it was um contacting their parents in case of an emergency uh I know the middle school has something set up where you can you know go to the office and pull out your phone or use the class phones but a lot of students were concerned about you know especially with
065all the threats that happened the Middle School recently they were concerned about being able to contact their parents in an emergency so uh the next thing that was on there was the grade waiting policy the 30% product 70% process um it was a lot of students didn't really have an opinion on this uh but the ones who did have a negative opinion on it felt very strongly about it uh the big argument is that a lot of teachers uh aren't putting enough tests out and so you know for example right I'm a straight A student and um but my problem is I don't test very well in math I'm not sure why but I usually don't do quite as well on math tests as I do in other subjects and even just in like normal
066math like homework assignments for example right so but we are in like what week seven of school and I've only had one product grade and so and I got like like an 82 on it or something right and it pulled my grade down to like a mid 80s grade when it was like a 96 so if there was just some way that we could um you know just get get word out to teachers to have them just make sure that they know that we need to put more if if the test grades are going to be way worth so much we have to have enough of them so that you know one can't pull us down to two letter grades right for getting you know a c it pulls us down from an A to
067a c in overall grade um finally for the dismissal process um a lot of people liked that um there were less uh crowded hallways as we had the instead of having you know a third of the school go out at once we had like you know fourth go out and so getting to the getting to the buses is easier and a little bit more controlled um and then some people uh cuz you know uh dismissal is taking a little bit longer now you know maybe maybe 10 minutes longer so a lot of people enjoy the U time that they get to socialize with their friends because you have to be quiet all day at school and we we don't have free sitting at lunch there's really no time to talk to our friends during the
068day and so some people do appreciate the extra time to talk with their friends however if I go back to the uh the numbers here um about 50% of students either uh disapprove or highly disapprove of the new dismissal process um and the biggest complaints that they had were a lot of people were getting home later you know 10 to 20 minutes later and that gave them less time for homework um the biggest thing in that area is uh they had less time because uh athletes and extracurricular activities aren't dismissed until usually the the late Bell the last bell or the last group of buses which usually I mean I think dismissal starts at you know 220 or 225 they might not get dismissed till 245 250 and so for example I had one girl
069who was on the volleyball team who said that she does not get enough like her team does not get enough time to practice in the afternoons because of how late they start um and then yeah that was that the the the big thing the other big thing that I saw for the dismissal process was again one of our waves is uh because we're dismissed by waves now instead of grade one of the waves is sort of sent out and then bunched at the uh entrance the main entrance to the school and it is sort of built as like a bunch of small doorways instead of one big entrance and so a lot of students were like getting crammed or crushed trying to get to the doors because as you know we're middle schoolers and so
070we decide the best way to get to our buses is to bolt as soon as they say go uh and you know we've had people fall and uh get hurt or at least almost get hurt and so I believe Dr ni has made a change um to have uh wave two dismissed the same way as all the other waves uh which is good because I think a majority of students appreciate it that way uh but yeah so for the final sort of like numbers here um as expected you know close to 70% of students were either disapproving or highly disapproving of the phone policy because you know we're middle schoolers we like our phones we don't like them taken away um and again for the grade waiting system about 40% of students disapproved are highly
071disapproved and then another 40% didn't really have an opinion on it um and then you know about 20% approved and then for the bus missile process again about 50 55% disapproved with about 25% neutral and another 25% um approving so that's about it I plan to get in contact with some of these Sports coaches before the next meeting so I can have a little bit more Sports data um sort of waiting for some of the other stuff you know um Spirit weeks uh pep rallies hopefully we'll get a couple of those but as we're still sort of winding up and trying to get the new students under control but that's about it for now thank you thank you how you doing getting the new students under control I can empathize all right thank you very
072much um we're going to in just a moment we're going a motion going to close session you can stay if you wish both of you or you can leave right after we go into Clos session do I have a motion to go into close session first went to co state code section 22- 372a of the code of Virginia I move that the board convene in the closed meeting to review hires substitute resignations and stiens as permitted under 22- 3711 a number one of the code of Virginia I have a second second all those in favor say I I chair votes I we are now in closed session thank you wish e e [Music] all e e e I feel like I'm foret we're an hour ahead of schedule what we normally all right all right
073do we have a motion to return to open session I move that King The King George County School Board return to open session and certify that Pur went to state code section 22- 372d only public business matters lawfully Exempted from open meeting requirements under this chapter and only such public business matters as were identified in the motion by which the closed meeting was convened were heard discussed or considered in the meeting by the public body have a second second certify certify I also certify as well do I a motion to um [Music] um let's vote on the motion all those in favor say I I votes I we're now back in Open session all right um do we have a motion to approve the personnel as presented and close session I make a motion that
074we approve personnel as presented during close session I second uh do um those in favor say I I I I'm also in agreement so the motion passes all right let's move on I'm sorry I don't know why I'm a little confused with this I guess because I'm so shocked we're ahead of schedule yes maybe that's part of it this is good all right so next on the agenda are the minutes and we have um 11 of them so um I was thinking when I was reading through these I don't know if the rest you board members read through these that we could probably approve them as a whole but then uh there were a couple of questions I had so we'll go through them rather quickly and I think some of them there's just like
075very little to do but there was a couple I had questions on so let's go them but we'll do it quickly let's look at the first one which is May 15 if you remember that was the one that was a special meeting and it was basically uh we went into close section and we came out do I have a motion to approve that one I make a motion to approve um the minutes as presented second May 15 I have a second all favor say I I I they're approved all right next one is the uh May 15th work session if you remember that's we had first of all and there was some discrepancy we had to make some changes um and so now the minutes I believe are correct so in this work session it
076was a little bit different um but do if there's no questions about it do I have a motion I make a motion that we approve the work sess minutes from 51524 I second all those in favor say I I votes I motion carries all right 611 611 was another work session um and that's when we talked about it's right here so it's it says that was the third party investigation that's when um we discussed it so do I have a uh a motion to approve um those minutes I make a motion that we approve the minutes from 6 11:24 the special meeting I second all those in favor say I I sh votes I all right 624 now we're getting into the regular meeting on 624 um I read through this I didn't see any
077uh significant problems so um um do I have a motion or do you want is there a question this is the regular board meeting no questions do I have a motion I move that we approve the minutes from 6242 24 as presented second all those in favor say I I and chair votes I all right special meeting is this the one I had a question this was Personnel I believe we went out and went in close session oh yeah and that's it all right I move to make a motion to approve the minutes from July 3rd 2024 as presented second all those in favor I votes I it's approved all right next one is 7:15 regular minutes I have a motion unless there's a question I move that we approve the regular meeting minutes for
07871524 I second I just have a question here we started writing page numbers that was what I wanted to ask about we've been doing that all along I guess some of the beginning ones didn't necessarily have that though so I mean that's good I assume that's a page number in reference to as all of the verbiage was eventually kind of typed out you only referencing those pages which just we started doing that did did we ask you to do that I mean that's fine did we ask you to do that yeah that was asked at one point by the board all right that's fine then okay do I have a motion to approve the minutes on 7:15 did oh that's right sorry motion was already made and seconded all those in favor say I I
079chair votes I it's approved all right two more 725 same thing personel Personnel motion I make a motion that we approve the special meeting held on 7224 second all those in favor I votes I motion carries last one 85 this is a regular meeting I make a motion that we approve the regular meeting held on 8524 I second okay this was a long one and this is the one that went on until very late all right I apologize I did not read through all of this I just glanced at this one because it was so long are there any questions about this one there those questions all those in favor to approve this signify by saying I I there votes I motion carries all amendments are approved all right now we go to the action
080items vacancy resolution all right this is a big one it relates to um um basically uh the resignation and so let me I think I'm supposed to read this out loud I'm going to anyway even if I'm not supposed to no I am supposed to I'm just I know I am all right whereas the the County School Board of King George Virginia here after board is comprom is comprised of five members whereas Matt rolls was elected to represent the James Monroe District of King George County on the school board at the general election on the November 2nd 2021 assuming the office for the term January 1st 2022 through December 31st 2025 whereas at a school board meeting on September the 9th 2024 Mr rolls publicly announced his resignation from his James Monro District seat effective
081September 16th 2024 whereas the remaining members of the board pursuant to Virginia code2 242-2221 Ms related to the requirements for the filling the vacancy now therefore be it resolved hereby that the attached calendar is adopted for the activities required by the board in filling the vacant James Monro District School Board member seat and it is further resolved that the school board approves the advertisement for letters of interest and substantially um and substantially the same form as the advertisement attached here to all right now before we get motion let's look at those things that that resolution pertains to and then we'll have a motion after we look at all these all right here's the timeline that the resolution uh proposes which basically says today we approve the uh resolution then tomorrow excuse me um should be
082September 24th that's correct it is okay yeah then tomorrow it goes out uh advertise the letters of interest and then the deadline for the letter of interest is October the 2nd and then um we will um discuss interview and announce the candidates on October the 7th and that's the time it's the 7th when they're going to each speak for 10 minutes is that correct correct okay now this one I just want to mention something and I don't know whether the rest of you heard this but I individually I think I may have spoken with you if we have four or five candidates we have no idea how many we're going to have if we have four or five that even that might be a late night because we're gonna I would like to take if
083there's four let's say five if there's five or less I would like to interview them that night and get this over with if we don't do that because of the time constraints we're going to have to call another meeting just for the interviews so um if there's five or less then this is this is not a vote for this particular thing but five or less it's going to mean a late meeting because that's 50 minutes alone from each one of them speaking then it's probably another hour or two interviewing them but I still would like to spin that so we can get it over with if it's more if it's six or more I don't see how we could finish before 10 o' so is that a general consensus or agree I'm hoping will be
084less than we've had later nights pardon we've had later nights I know well that's the question for all of you we'll go on from this is you want to say no matter how many we have we'll interview them all I'm I'm in and get it over with I would ask everyone it's fine with me all right Dr I think it's it's it's your it's entirely your discretion too you can choose how many you want to interview you don't have to interview everybody exactly what I'm saying now and and I think if we have to we can start early okay that's a good point Mr Frank so you if we see we have like say seven maybe we'll start if we can we start five was Matt who could exactly that's a good point I like
085that but it's going to be a it could be a lot we may only have I'm guessing we'll have maybe three that's a total guess but are we okay then if we have say more than but let's say let's use five of that number if it's five let's go ahead and start at six but if it's more than that let's start at five that's fine we'll keep you guys in in the loop on yes we need to know from all of you how many are applying are you saying it's still going to take about an hour per person no no no interview yeah I'm saying the interview they're going to speak each for 10 minutes we have that's by law then after they're all done speaking we'll have them sit down and then we'll call
086them individually and the back and we interview them and I'm hopefully we'll have after hearing them and writing down notes hopefully we can interview each one in about 10 or 15 minutes and then we'll call the next one in and so on is this going to be a small agenda well I would say that depending on the number of people we might hardly have any agenda besides this important yeah this is important we got to get this done and we have a time constraint all right I think we're decided with that school board then appoints the doe board member on October the 14th and I had suggested that not only appointing him but we'll have someone here to swear them in him or her yes that agreeable with the rest of the board yes so
087that way then that'll be at the beginning of the meeting then they can be part of the board and even though they'll be brand new and they'll probably just listen that first meeting um or do you want to say why don't you let them hold off and they'll just be part of the next meeting and we'll swear them in the end of the meeting it's a great idea to swear them in and swear them in and let them sit down and be part of us Frank yes that's good yes yeah I don't okay let's go on that's the so uh Mr Shar if I could I just want to highlight at one point currently our October school board meeting is scheduled for that Wednesday October 16th I would just like the board to um right
088see if we can move that meeting to Monday October 14th so it's uh currently scheduled for the 16th that had to do with the fact that Monday was a holiday uh but given the timeline that we need to stick to in terms of this uh vacancy we would request that we move that meeting to Monday the 14th if there's no objection from board members thank you for reminding me of that Dr boy yes good with me I'll be he it all right sounds good so that's what we'll do thank you Dr Boyd if you'd make sure of that there there's something else Erin yes we'll Al we'll also need to call a special meeting for October 7th so we will we will go ahead and do that that's that's on the timeline no everything on
089the timeline go ahead with the board's pretty much said go ahead with it okay and we obviously I know board members this is probably be in fact I can already see I'm going to have some major problems but this is going to have to take priority over all those well that's hard to say that's all right okay let's look at the letter that's going to go out that's um if you go ahead and go down to the next um document the King George County School Board is seeking letters of Interest this is what's going to go in the newspapers letters of interest from qualified candidates to fill the James Monroe election District vacancy on the King George County School Board candidates must be registered voters and live in the James Monroe election District let me
090stop there for a minute um I assume um Aaron you're going to Miss I'm Sorry Miss scal that you're going to go ahead and and make sure that working with Lori Gump maybe yeah I something did you okay set that up and again all of this information is coming through our our legal attorney Sans Anderson so we we've talked to the registar as well and I think we're ready uh as soon as you guys are okay if you are interested please submit the letter of interest not to exceed 300 words in the resume the letter of interest must include your name address phone number and email address submissions must be sent to and lists some all the addresses a letter of interest and resume must be received by October the 2nd 2024 at noon during
091the October 7th meeting King George County Schoolboard special meeting eligible candidates will have up to 10 minutes to speak as to why they want to serve on the school board interviews with each candidate may follow and that's where you'll we'll be able to tell them but it sounds like you can almost change that well you can still keep it as May that's fine but they need to know that they may stay and if they's six or seven they need to be uh they need to be ready to stay for the entire time all right there's uh I think that is all right so the motion will be to um approve the resolution and then all those documents that are associated with it which are referenced in the resolution so do I um do I have
092a motion to approve the resolution which has the the attached documents I make a motion that we approve the resolution and attachment I second any further discussion all those in favor say I I motion carries unanimously thank you all right let's go on and thank you board members um for being um United in this uh getting this done as quickly as possible all right bddc df1 regular agenda meeting format we've already spoken a little bit about this and um basically this just up updates the verbage that you read during public comment it moves our student comment up to after presentations right and if you remember we had actions resulting from closed meeting way down at the bottom that we moved up to after closed meeting so those were the three changes that we're asking for
093approval for this evening which is really what we're doing today correct all right do I have a motion I make a motion that we approve the updated agenda as proposed second any further discussion all those in favor say I I I chair votes I it's unanimous all right let's move on now the uh CBG DF the superintendent evaluation process I believe this is something that we might have approved last time but there was some possibilities for some additions those have changed so the only thing that we're really doing is if you look down under item two it says if any of the three areas of the unacceptable radio improved by 5 percentage points or more from the previous year place it in the developing needs Improvement area so that's really the only one which was
094discussed before and then if you notice under the school board survey we crossed out all those names because it's pretty much in that last sentence the survey is issued to all parents and emails on the file who wish to participate and the superintendent direct reports and all staff leadership surveys respondents include all supervisors and coordinators we've already done that this year it's just that this is making it an official part of his evaluation I would recommend though is maybe next spring or summer that we might even streamline this a little bit more but we don't have to talk much more about that so those few changes and then also the evaluation timeline if you go down to item number five Roman numeral five you notice we've crossed out because that was last year's timeline I
095added the new timeline a through G and if you can see we're pretty much at e right there the first or second meeting in September and this is second meeting yeah yes this time okay so we're really right on schedule with this uh because the SEO the data was presented today and then the second meeting in October so we've got probably I'll just let you know that meeting I spoke about earlier to talk about the superintendent and all the data that I'll put together with that we're going to do that after the new board member is appointed okay I think it's uh we need to focus on getting that done and so after he's appointed which still means that we'll have that done by what was that last date the date that they're being sworn
096in 14th is the swear in is that the 14th of October all right so the the board meeting that follows that which is what what's the next boarding meeting after the 14th is it November 30th the 30th okay so that may be the only change and I but we can still keep this like it is second meeting in October the school board reviews the so data finalize superintendent okay we're not going to do that we'll do that on it won't be the second meeting obviously we're going to do it on October the 30th that's when we'll have the close session with just the board members and I'll have all that data compiled and together within that evaluation and then we'll actually still follow through with the first meeting in November providing that information to the
097superintendent so we don't need to change anything here do I have a motion to uh approve this um the superintendent um evaluation process can you go back to number two that you talked about I didn't see those were I didn't see what you were talking about I said it earlier oh I see it now okay yeah sorry any other question well the meeting is on the 30th not the 28th yes that one is uh that's the first superintendent's conference I I'll be out Monday and Tuesday so those there's a couple of those that are moved to Wednesday so yes that's a the 30th is that okay Mr sure that's fine it's even better I'm glad we have notice of it all right any other questions if not can I have a motion I move that
098we approve the superintendent evaluation as submitted second any further discussion all those in favor say I I I chair votes I approved unanimously all right let's go on to the now discussion items Librarians I'm sorry thank you for being so patient if you would um come forward and uh oh Dr boy did you want to say something yes uh we do have Miss drinks and Miss Clark here this evening they're coming back from their uh the conference that they attended and they wanted to provide some Library oversight feedback and research that they had done and uh we appreciate you guys for being here thank you so much for pulling the extra weight and helping us through uh these challenging issues thank you it doesn't want to say okay we'll do that um I was able
099to attend it's a monthly supervisor meeting it was already scheduled for uh September 19th and so uh I attended that it's a virtual meeting about two hours long and Librarians Library supervisors media specialist um curriculum Specialists from across the state of Virginia attend these month monthly meetings and then I had added an item to their agenda to ask the questions that were posed by um by the school board to get some more feedback so uh I shared the uh the feedback and research with the uh with the with the Schoolboard and I started with the introduction just to clarify some of those programs that we had talked about at the last meeting just to make sure when we were using fallet Destiny Title Wave and Destiny discover uh that there was a reference to that
100um while attending the meeting there were 26 virtual attendees I had posed the question about their potential purchase list for Community viewing if that was required before purchase and if they had a library advisory committee within their County uh representatives from three districts said that they do post their p uh purchase list for viewing Warren County gin and Franklin County uh Warren County she specifically let me know that they post theirs as a coming soon list uh they post them and they put them up on their uh Library sites for 30 days for viewing and that when she posts them and the spreadsheet is uh is clicked that it says that the books will be purchased on or after the the 30 days it gives a specific date uh to help people who are looking
101at the list to know how long that list has been um has been view uh viewable yeah has been available and that uh there's no feedback form provided though they are welcome to have any type of email come to them it's for a community parent notification only just as a transparent and they do that they're a smaller Community like us and so they do that their elementary middle and high school um via their websites Gand does a springle a single spreadsheet and that's for elementary middle as three separate tabs on their main County website the list has updated the first of the month they do more purchasing um it appears than we do because we're right now scheduled to do one per quarter and the Google feedback form they have one very similar to the
102one that Dr Wright had created I clicked on it and looked through the questions uh they on the first of the month the feedback is due the 15th so similar to us with the 15 days and uh they take that as a means of additional input to support their Library team in their selections and then uh Franklin uh County posts theirs on their websites they do it only as um a notification there's no feedback form for them as well and even though they post theirs on the websites they do not give a 15 or 30 day they're not required to wait any amount of time to purchase their books that are posted um none of the county districts that were present said that they have an advisory committee that specifically approves B book purchase list
103before processing their orders uh one County Franklin did say that they do have a division Library committee that is made up of the school librarian School representative she said specifically teachers one parent representative two School Schoolboard members and one Community member they discuss the purchase list at the meeting they pass them around um but like IID said nobody is required to wait to do their purchasing and she did not specify on what elet committee does uh she said it's just been in place for a few years and it's just how they've always done things and then I had sent out an email to uh some of our local surrounding counties to get more specific information uh to Stafford Caroline spania and got some feedback from there and included their emails exactly as they emailed back
104to me with how they purchased their uh their their produ processing for their book purchases and their General Library oversight requirements and how they uh solicit feedback from parents so what did you hear from Stafford and those other ones that so Stafford uh wrote back to me I heard from two of their Middle School uh Librarians and they let me know that with both of them it was the same thing is that the librarian of the building is specifically in charge of creating the list of books that will be purchased uh both of them said they submit their orders to their principal as a building administrator both said that neither uh their principles typically look over the list but do not research it in any great detail that they then Place their orders um and
105then the books come into them and that they do not have any uh pre posting of their purchase list and that they do not have any feedback that is specifically requested of parents that if any parent brought a concern about a book that they would follow their challenge procedures and that parents are they make it very visible for parents that they can use the destiny card catalog to look and see what the new titles are based on the feature uh based on how they're featured in The District um with Spotsylvania High School she let me know that she uh pretty much follows the exact same thing that we heard from Stafford is that she each of the building Librarians are the ones who compose the list she specifically told me uh that they they really
106have to be specific in their school because of their population of students she's at SP in high school she said I have a large number of students who enjoy fishing and hunting and ATVs and so she's like my order list would look nothing like another high schools uh list uh because of our population of students so they don't really she said we work very independently there's not like oh well if I'm ordering these books you should order these books um at your school and when the books are purchased she orders through Amazon and that they come to the school that she and the library secretary get them all ready for the uh for the shelf that she does not uh send her list to anyone for approval and that her principal has an understanding with
107her and trust her professional judgment to B make book choices um and that it's ultimately his responsibility for what goes on the shelves and that he expects her to follow her training in order to select those titles and she made the same point that uh the titles are all accessible through Destiny parents are able to see anything that their students are not only checking out but what's available to their students and they can make requests to Librarians to limit access on a particular topic or a title and that those uh notes would be visible in Destiny to anyone who was doing checkout wow okay again you've done quite a bit of research so from what I understanding is um Franklin was really the only one not that it's an approval committee but there is a
108committee and the rest of them didn't have a committee at all regardless you know I understand committee advisory whatever and we had an email I was sent we I don't know if all of us received it an email that Colonial Beach also had a committee and um had you heard anything from Colonial Beach they did not attend the meeting and I did not get get feedback from them so let's assume that email that they do have a committee in Colonial Beach I believe that was the one you got that email too didn't you well I heard you say that you reached out to Caroline County you did not get a response from them no okay you did someone hear the Caroline had a I think that was one of those they do mean I but
109the committee is different so what they're researching is is there like a pre purchase committee too so that's not really what seeing what you're seeing is mostly kind of what we already had was a committee to if a book was appealed it would go through a committee process like and and um then that's where the committee laid okay so really then just not purchasing it but if a book was a but all I'm saying is it's Committee of any kind in of all of these divisions there's regardless of what the committee does there's sort of a committee Franklin and Colonial Beach and hover Fairfax Virginia Beach Carolina County West Morland County here here's Caroline leadership at each School responsible for establishing committees annually to review instruction materials including supplemental materials for seually explicit content the
110committee should be in place prior to the start of each year in or uh in order to provide the required 30-day notice of the course syllabus each school committee will consist of a school administrator a school counselor A literacy coach a media specialist three teachers one parent where that from Caroline County but it's not like what she's saying is right not to check the purchase of the book He's not checking the purchase of the book but most of the research that I saw said that there was uh list like we are putting out that says the books they were in complete for parents to review and most of the room that I saw were given like 30 days to review that well in a way I'm sorry just to inter interject here in a way
111what you've done it's almost as if you know you guys have shown all it's almost like all of King George is like the committee because all of King George is looking at all the books that it's going to be purchased and we the process of appealing if they want to they're they can send an email to you if there's a problem with one um and then it goes through a normal process if um you know as far as decision making so um all right do what do we want to do with this concept of a committee based on what the Librarians have done any this is a discussion item so we don't necessarily need to vote on anything if we don't want to make any changes and we want things to just continue as normal
112then there's no reason to have a motion we want to make changes let's discuss that now and look at the possibility of a motion I personally think we should have a Content committee okay um just your reasons I know you stated them already one more time Mr Frank if you don't mind well if there wasn't a problem we wouldn't be talking about it right now so there's obviously a problem um and I feel like this thing is going on for a year and it's you know we have a lot more stuff that we need to be working on so we need to put this to rest we need to we we told the community at our last at the big meeting that we were talking about list that we but and that we would discuss
113committees so now we're doing that and I think we need to put a committee in place you don't think that that would actually prolong this because now who would be on the committee how would they be chosen all those sorts of things would have to be a more discussion I guess is what I'm saying it may have to be more discussion if we if we if you want someone from the board on the committee I'll volunteer to do that and then Dr Boyd can put the rest of the committee together you think just I'm trying to picture the vision too are you the the committee that you just read for car Caroline is that kind of the vision that you were yes thinking read can you read the members of that again have it right
114here well you can go go ahead School administrator school counselor literacy coach media specialist three teachers one parent/guardian just trying to picture it that's prior to the purchase is that like how or is that what will they do exactly what will the committee do well we can have it I mean that's this is prior to the purchase is what Caroline County is doing okay we can do that or or I would like to see it prior to the purchase which you know I remember setting in these things years ago but you I would like to see it prior to the purchase yes so what you're saying is that because what they've already done is they've listed all what is it 15 how many books 300 300 3 400 for our last uh last proposed order
115showed that last it was about 50 1500 50 50 to 80 300 annually right yeah right okay this is the first quarter yes and have you already ordered those yes okay we approved it last right I know we did I just wanted to make sure and clarify things so you're saying then for this next order Mr Frank you would like to see a committee before they purchase the next group of books yes right other thoughts board members one last clarifying question is that in lie of posting it publicly or with posting it publicly and and how do we how would we measure those two things I think if we have a committee there would be no need to post it publicly that's just my thought other members of the board may have different thoughts considering
116what's just happened in this last eight months I still see it would be a big problem especially if it's not posted public public Al because then they would you know many people based on what just happened in these last few months would want to see that list I would see we'll have them both so you're yeah so you're saying maybe do both yes post it and have the and have a committee then the committee would make decisions before it's posted they would still make the final decision and then it would be posted that's what you're saying yes all right other thoughts Miss Hoover I think that maybe we post the list like we've done and then if there one of two things if there's concerns or questions about say there's 50 books and the three
117of them aren't there's comp like you have feedback then maybe that's when the committee could step in and review instead of having to re review 300 books a year um in addition to that when we have the appeal we need to figure that out far ahead of time before we actually have an appeal like that process I don't feel like that's right now it goes to Dr boy depends so KB is the the the public Complaint Form that we updated I don't know six eight months ago if they have a child at one of the schools and it it initiates because of a parents concern it initiates at the school level if it's a Community member or someone that doesn't have a direct link to the school then it initiates with me and that's that
118appeal process but I do I like what you're saying I I think um that even helps us with this last you know we have one book right now that's still kind of hanging out there that um we did have one uh complaint about uh and I know our Librarians are still and I think some folks at the school are still interested in in purchasing that book and uh it would be a perfect opportunity for that committee to take a look at it and say yay or nay sure I understand you miss Hoover I'm sorry I'm just going to end up repeating something so what you're saying is that they would still generate the list and then if there is a complaint there would be this small committee to decide on that particular complaint for that
119particular book only yes I think that somehow we have to let the community know that the list is out there and available to view because everybody that I've talked to is unaware of that and I don't think that does any you know if it's on the school website is it easy to find I mean I don't know I haven't even honestly looked for the list um but I know that 99% of the population is unaware that that's even available for viewing Miss Davis you haven't spoken yet what's your feeling no what's your feeling on all this so I was done a long time ago right but first I was for the committee and then I and I even called Dr boy I was just like you know I'm just post it and let's move on
120right but one of the concerns I had and nothing and I'm giving the benefit of that but when you had made a post or you posted the sexually explicit the non-sexually explicit one of the books on there was a book that Dr Boyd read to be an Ed and it was super like I wanted to crawl under the table and hide because I was the only girl in the room sorry but that it was pretty explicit for sixth seventh graders especially and it was on your list as non explicit just at the last board meeting and and I'll tell you the title and so I think honestly that you might have just looked at the title and been like what is the Diary of an Frank but the explicit version a regular no I'm you
121can have I've read Diary I'm not against it I love Diary of Van Frank but what being and him had realized is that there's two versions of the Diary of Van Frank and this one says explicit on it and so can you I mean no yeah we we went through that and uh there there's a there's a section or maybe two sections that were explicit I mean I think it would meet our definition you're saying there's two Diary of vanan Franklin there's two there's actually more than you guys know better than we do but I think there's multiple versions of there's even graphic and so on but anyways there's the I don't know PG version maybe is what you call it and then there's an explicit an explicit version as well that has a section
122of her describing her parts and then uh something about it's okay you don't need to I don't need to go I know you don't want to hear that understand and it was long it wasn't like just an excert it was a pretty long but with that but I would have done that I would have been like oh it's good we talked about that like we never even looked at that book and thought anything because of the title yeah like that's a but anyways but then I was like well that's that's an easy mistake but then I asked Ed I was like Ed I'm kind of done with this committee thing I'm just ready to move on like with the policies in place and stuff and the concern was is like the P we have people
123who are aren't going to stop appealing these books right would it be easier just to have a committee to for the books that are appealed or that are in question I think that's what Miss Hoover was saying the same thing that's because we talked about it okay no that's what she you guys on the spot I know it's a lot um I I I how are we gonna yeah why don't you wait a minute okay everybody what does that look like now like because you know you know what I'm talking about and they're yeah let me let's yeah I agree we should but I want to talk to Mr Frank first what is being described by Miss Davis and Miss Hoover would that meet the your idea of having a committee in other words they
124would still have the books they would post them publicly but then if there's a complaint about one of them it would go to the committee so the committee would only deal with the the the public that's complaining about a certain book that's little different than what you described yes and no I would rather have the committee and before we ordered the books all right so it's a different different concept well it would still be before we ordered the book so what I'm thinking is we push the list out kind of like what Miss Hoover was saying and then we solicit feedback we can push it out through communication and make sure that as many people know it through social media and everything else hey it's book ordering time these are the books that we proposed
125to order beautiful list that they put together last time solicit feedback and if we're receiving feedback that is questionable then th that's the books similar to where we are right now they we put the order out there we approved 49 of the 50 books and there's one book still hanging out there right now that committee would be pulled together to evaluate the questionable content the questionable books but I think before we order yeah it's compromising he's talking about getting a committee before the books are ordered on any book that's in place yeah I understand that which is similar to what we're saying here except there's still a difference I think with Mr Frank is saying is that that committee would make the decision about about whether to even order those books in the first place
126is that what you saying that yes that particular book that particular book okay but the rest of the books could be decided by them to what they wanted to order as long as they're age appropriate and grade appropriate okay so then it is the same so that the Librarians would order the books and then anyone that is complained about would go to the committee before the books are actually ordered the list would be there and then if somebody complained like Dr Boyd said I think they said the same thing if one book is there that someone has complained about that book then would go to the committee before the order's done but the committee would not make decisions about all 50 books okay is there a way that's manageable for for even the committee well
127let me let me ask before any more comments we let the Librarians speak you understand this last thing you know we're going to um everything would remain the same except there would be this small committee that if there is a complaint it would not just be the the two of you deciding it would be the small committee deciding about that particular book is that is it multiply things is that better is it worse is it I I'm really like to hear your opinion I think it's a good compromise I also think that it would get any of um any complaints on your radar quicker rather than later it would probably also take a little bit of pressure off you guys if there was a committee deciding that particular book The only thing I was worried
128about is I didn't like the idea of a committee even sitting down with you and ordering the books because they're not Librarians and all kinds I just see issues with that I think this is I agree listening to all this and what we just discussed at the end I think that's that could be valuable especially listening to the two of you my question is is there a way to to make the comments or the objections or something public so this list you know when somebody submits a form can the public see that somebody's question that book so it's not you know it's not a secret it's out there yeah I think that would we couldn't put I don't think that we would want to put their name no we wouldn't but we could put it
129you know we could put an we need to have a cut off date obviously for you know we have well it would have to it would be right now it's 15 days if we wanted to talk about list would be up for 15 days and if someone complained there'd be an asterisk by it so the public would know and there could be something at the bottom if you see an asteris then that book is being deferred to the committee and then once the committee convenes and decides the fate of the book then we either go forward with purchasing it or we don't stays at the committee and it drops there correct that's another thing too is it stays at the committee making it clear that that's the final decision because if we're gonna have this
130committee let's make it there for all of us decision that works for yeah that I I have no problem with that let the committee make now of course the problem is choosing the people on the committee well is that makeup approvable because that we can certainly we can certainly pull together those folks sure I I think it is but I mean I'm not sure we need a school counselor on here you know yeah I we can do our own I mean we if you want to work from that list and give us any suggestions then we canly read it one more time I know you've read it twice sorry School administrator school counselor literacy coach media specialist three teachers one parent and then also how long would how often would we rotate this committee how
131is that normally I guess a committee how long are you want a committee for us usually it's annual appointments yeah I would say it'd be a year or two you know I hear what you're saying about the councelor Mr Frank but actually when you think about a lot of this stuff it does go into psychologically if there was some complaint about a book How would the counselor feel this would affect the 13 year old as compared to the 16 year old I can see they might have some input that would be actually be helpful because they can provide some psychological or mental stability and you know of that kind of language in a book I you know I I like that idea too so it would be a committee made up of was that six
132people eight more than six eight nine nine people committee made up of nine people to be chosen um and maybe Dr Boyd um we can think about how that committee would be chosen we couldn't do it with this time because they've already ordered the book so this but we have one book right now that we could do it with okay we could have the committee that would decide on that one book but then part of the motion would be you know would we give the responsibility for Dr Boyd and his staff which is really our staff to um choose this committee and we would just vote on um that there would be those members and then he would the responsibility would go to Dr Boyd this would be an annual committee that would be re
133chosen every year we can certainly do it that way then it would be a a cut off it's once that's posted it's within 15 days because you can't we don't want to go back and say other books and then the committee makes the final decision with no appeals I hate to use that word no appeals I'm afraid that that's but we can simply say the committee you know is the final decision maker that is the appeal what do you think board members I that's what I asked him I'm like and what if the committee what if they appeal the commit decision that's what I'm saying is we would we we would make a motion right now that that is the appeal the appeal is with the board I mean excuse me is with the is
134with the committee all right um do you did you have all that Miss SC okay do we want to make a motion to create a committee create a committee with the guidelines that we just discussed yes I move to making a motion to create a committee with the guidelines we just discussed second I second further discussion okay all those go ahead Mr Frank I'm just wondering if can you write up the policy first and then we talk about this committee once you have the policy written up or do we want to go ahead and approve it now before a policy is written I guess or not written with change we hours when you think about all what's going on with choosing the new board member and that we wouldn't come back to this for probably
135until November that's a little bit of a concern think it would be nice to approve it tonight but I agree with you and I I'll come back to you still come providing everything in writing with the policy as soon as we can but I know there's some pressing I mean we want to get moving as I know you do with a number of other things so you know and we can make changes to policy we could pass it now you can write it up and and say you don't like it and then if we there's part of it we don't like then we'll make it adjustments we're good just then we move forward Okay so we've had a motion in a second any further discussion I just want to say that I have sold and
136Diary of Van Frank sitting on my coffee table from reading it so I'm not afraid of those books and I have four kids in the house I'm speaking for the community things that I hear just like you guys here so thank you for the detailedness of this and it seems very fair you put both sides on there you were very honest at first I didn't know if you did or didn't it like or not you but I was as I was reading it but hearing you come up here and speak it was very fair and I appreciate that thank you all right any further discussion all those in favor say I I I oh chair votes I passes unanimously I also want to thank you you did a tremendous amount of work thank you for
137asking those questions when you ask those couple of questions did they think it was kind of weird you were asking or they thought it was fine no they thought it was fine I think I think in recent years those kind of questions become more common place have they okay good well thank you for all of your work we appreciate you we respect your um your uh professionalism and through this entire process because it hasn't been easy I know it hasn't been easy for anybody I'm talking about the community the board Librarians the administration the Schoolboard offices we've all been involved with this and so I thank you for your part Mr chairman other than um Dr Boyd are we done with the books thing I hope so like next board meeting we can yes we're
138done all right let's move on right now considering that thank you ladies yes thank you all right next we have policy manual updates all right you've got quite a few there but you'll start to see that um we're sticking with the same Trend that vsba is updating some grammatical changes and you know some capitals where there used to be Bel lower cases and so on so we can go through these I think rather quickly um if you want to just I think what we normally do is we'll start with the first one d g d this is funds for instructional materials and office supplies this one did have one substantive change these are the two funds that we uh provide to each of our schools instructional materials and office supplies and all this is saying
139is that there's a second person at the school level that can sign for these checks one being the principal the second being the financial secretary that's the only change there rather than being a designated yeah person it's specifically identifies them I I like that too because the financial secretary obviously has more background in finances and and accounting so that's a good I like that all right do I have a motion I move that we approve policy dgd as presented second any further discussion all those in favor say I I I votes I motion carries next one Dr Boyd dja purchasing Authority this one was just reorganized by vsba for more clarity they just moved that second paragraph in the policy from the purchasing agent section to the internal control so again no difference in wordage
140just uh moving that second paragraph down to the internal controls section no differences there yeah I saw this is exactly the same they just moved it to a different place any discussion about this I have a motion make a motion that we approve policy dja as presented second all those in favor say I I votes I passes next one djb this is petty cash funds again this is one of the policies where the vsba has decided that school board now needs to be capitalized I have a motion I move to make a motion to approve uh djb as present second all those in favor I I motion carries unanimously next one the next one is policy DK this policy is titled payment procedures and the change here his to Deputy agent yeah it's just uh
141from a from a pronoun to a personal noun kind of had conversations about this before this one is not as egregious as some of the others when they changed them so I can go either way with this the board you understand what I'm saying here a lot of these pronoun changes to me as we've all agreed with we're kind of referencing in a certain agenda this one may be a little bit less so but it's still there so board what do you think we could leave it the same and just say as his Deputy it's the same thing I think we can leave it the way it is personally but I'm not opposed I we can leave it the way it is I'm not opposed to changing it but I don't see the reason to
142um I'm gonna say nay it the way is I'm just not budging on it and I feel like you budging you but I mean it is a bad right let's just leave it leave it the way it is y so this one just leave it his Deputy okay yes sir all right next one next policy is do nonlocally funded programs again this is a Schoolboard capitalized issue and then it's just um at the very end look like at one point there was uh looks like approval was crossed out to be approval so again it's just the board being changed just grammar kind of stuff yep any questions if not do I have a motion I move to make a motion to approve uh policy do as presented second all those in favor I I next
143one the next one is ebaa this is reporting of Hazards this is just an update of legal references and those legal references in the Virginia code just go through each different type of Hazard so it's uh like for example ASB bestus and so on one little change bying out that and they added and all those underline th those references are all new but again all they do is reference back some type of Hazard that could be found in are they a new type of Hazard what type of Hazard are they new types of Hazard no they're not new they're the same type of Hazards just more bureaucracy They just added them Kathy's stress level just [Laughter] all right do I have a motion I make a motion that we approve policy ebaa as presented second
144all those in favor I votes I next one next one is ebba and again this is our emergency first aid CPR and AED certified Personnel this is a change in title this used to be uh required by a nurse practitioner this is now titled an advanced practice registered nurse it's the only change shouldn't it be capitalized if it's detailing a noun Advanced a title to a noun I don't know I not I don't think not a proper noun it's a not a proper noun is Schoolboard a proper noun it it could be used one but it's usually not but it can be it's just because you guys are a i and sometimes why all right Dr boy okay all right um any further discussion on this if not gonna have a motion I move to
145make a motion to approve policy EBA as presented a second all those in favor I VES I motion carries next next is EC buildings and grounds management and maintenance this is just crossing out a legal reference this is no longer found to cross reference with the technology use guidelines I have a motion I to make a motion to approve policy ECS presented I second all those in favor I I votes I I'm sorry this is mundan and by the way as Dr Boyd said this is the last time that there's this large number yeah well we're getting there we still have some more yeah we're we're we we're trying to keep pace and I'm telling you our Rising Superstar over here is on top of it but but vsba Ste keeps pumping them through so
146when when we go to the conference this year you can give me your two cents about whether or not you want to be capitalized so ECA is inventory and reporting of loss or damage uh items and this is again same thing as the last policy it's Crossing out a uh a regulation JFC no longer needed standards of student conduct it's not referenced in there I have a motion somebody else's turn I move that we approve policy ECA as presented second second okay Mr Frank seconded this time okay Mr Frank did all those in favor say I I CH votes ition carries next one EDC this is EDC this is authorized use of school own facilities and materials the next one is edcr which is a regulation associated with this we are uh deleting this uh
147policy because we do not want it to conflict with policy kg above um we have policy kg which is not stand for King George but that's our community use of school facilities nothing's changed here as far as practice we're removing EDC and edcr and we have kg that references all this information so these two are really combined into just we would like to yes we can combine removing EDC and edcr the language is the same in kg yes any further discussion I move to make a motion to approve EDC as approved as amended to delete or to delete it yes can you do both of them M EDG and adg c-r hold on yeah I approved to delete Ed policy EDC and edcr for deletion Del have a second second all those in favor say
148I I shair votes I ET ET is educational technology foundations and public school foundations so uh the only difference here is again a legal reference at the end it's no longer found in the relations with Community organizations so we're just asking to or VBA is asking to remove that cross reference I have a motion I move to approve policy ET as presented second all those in favor I I motion carries next next is uh policy Fe playground equipment again this is uh some cross references updated they are removing uh consideration should be given to design The Outdoor Learning environments to support classroom learning it's not it's not legally required was the reference through vsba so not that we certainly don't uh create our Outdoor Learning uh centers or areas or playgrounds to consider classroom learning
149but it's not required by by code and again what you have here is some some proper nouns turning uh from from pronouns see the top part's fine I'm just a considering consideration should be given to designing Outdoor Learning achievement to support classroom learning not required but it it it could be and it should be just some degree yeah any thoughts on this one this one's a little different I'm hearing blank well there's other changes that are necessary but yeah you know taking out the consideration part deleting the things are fine I mean I guess I'm okay with changing it why wouldn't we give consideration to designing the equipment to um support the learning process Dr Boyd said we do it just doesn't I understand that so we do that automatically there's no need I think
150it probably boils down to that word should we We may we may give consideration but we it's not that we shall well I agree with that I I personally I here for the rest of the board I thank you Dr Boyd because the idea I liked but I do like the word May instead of should should is telling we should do it consideration may be given to designing the outdoor I don't know what do you think board members I think they don't need this to know what type of equipment to order for our kindergarten playground so just I I mean I don't like the pronoun change but I'm ready to move forward it's fine um I move to make a motion to approve policy Fe has presented Oh leaving it as is that no I
151mean just they can do their cross outs unfortunately I mean why are they do you see any reason to cross any like I'm I'm honestly indifferent about it whether it be a proper noun or I mean no no I'm not even talking about that I I saw that and and and to cross out or to change that to may I I don't agree that it should be should because that implies that we have to if we cross it out we obviously what have to at that point and if we turned it to May then it would be a consideration that we're putting in policy that we may do I'm indifferent about itation May um to me consideration should be given means you should if you're going to make but it still doesn't it's not a
152have to it's you should you should go to the bathroom before we go to the park kids but you don't have to yeah usually in policy that's a that's a should or shall kind of means that you're GNA do that okay I just I mean I made a motion to it keep it or not keep it but whatever changes they made is going Chang just talk about just leave it right now the changes the BBA gave us okay so your your motion is that you want to approve this just as it is as presented yeah I mean okay do I have a second I second any further discussion I do like the idea of changing um should demand it's a small thing well you've already made a motion so you want me redo it we
153could make an addendum to the motion all right Mr chairman would like to make an an adment to the motion that we change should to may all those in favor of the addendum or do I have a second for the addendum sorry a second for the addendum sorry about the Robert Rules of Order do I have a second for the motion for the addendum of changing should to May well I'm going to be difficult if going to make that if that if we're going to make that change then let's just leave his or her and not change it to the principles well I see that but it actually simplifies it and we're doing this in honor of met right um that to me I'm going to look at it for it simplifies it principle okay
154but yeah I don't disagree I don't sure are you seconding the addendum I'll second the addendum that Mr Frank made motion to approve this as it is with the change of should to May corre any further discussion all those in favor say I I share votes I motion carries all right with the addendum okay next one next one is feba energy efficient construction this is not required by law we certainly do consider Energy Efficiency when we um make make a capital purchase but now vsba is uh saying it's not required by law therefore we do not need it so vsb is asking that we strike it I'm fine with that so do I have a motion to delete this I make a motion that we delete policy fcba second any further discussion all those in
155favor say i i d votes I Mo oh I'm sorry okay D votes I motion carries all right FFA FFA is um it it was formerly called school names now the change is is one of the changes the new name is naming school facilities and they added the sentence the board will use the following procedure when naming or renaming a school or school facility in the division and that's just really a semantic sentence because the the the practice has not changed this is the same practice that we've used uh because this has come up even in my time with naming our baseball field so this is um not anything through practice that's anything different um this last sentence is stricken it's the procedure procedure for renaming a school or school facility will be the same
156as the procedure outlined above again just a semantical sentence and you've got the cross reference below so no real change there just a change in the name and no reason to even say that last sentence it's about above that's right why do we have to wait 10 years before we can name a school after a deceased person um we we had this one time since I've been here it's usually so that you're not naming it after somebody that that's it's it's something that's been given a lot of thought and consideration and you're not naming it for somebody usually there's a lot of emotion and passion with somebody that's just passed and you want to vet the idea I think is typically the process [Music] yeah my I do have a question about this and it's
157the general obviously this is fine like it is but I do have a question and as long as it's here does the Board of Supervisors because you know that was a little bit of the past discussion we had is who owns the property therefore who can name it and and so um there's there's always a little bit of confusion exactly who owns something school board or does the Board of Supervisors two questions related to that number one does the Board of Supervisors have the same policy saying about deceased person 10 years because that's that's what came up I don't remember if let me back up so so we do know who owns which properties and and I do think that uh if if they do own the property they do hold the naming rights for
158that property so as as we've moved forward in King George County now it's common practice for the Board of Supervisors to to own the the school property so that's what you see moving forward like the buildings that have been the newer buildings are are owned by the county in King George uh the older buildings are still owned by the school division so I think this would apply for facilities that the school board still owns I'm trying to think back to this conversation I don't recall the Board of Supervisors and again this was the previous administration uh I don't recall them producing a policy of their own that was similar to this and again that's entirely their their right to decide not sure if they had a policy I don't believe that we that's that's almost
159the mood point and a lot of this is because this only pertains to school board owned property which is only the older buildings and older property which the the concept of US changing that before we build a new building is is very small all right I just wanted to clear that up because this was um discussed so most of the time this is almost a moot point but I don't have any problem with this so do we have a motion I move that we appre approve policy FFA as presented second any further discussion all those in favor say i i g votes I did you say didn't all right let's go on we are finished with the updates committee reports I guess the longest winded will go first um so on Wednesday I attended the
160gift advisory committee meeting and I am happy to report that we had a room full of parents that joined the committee I I didn't get the final count but a lot of great people that um want to do great things with our Ed committee so Mr Piper will be the chairperson again we just um received our bylaws and the gifted plan we just did the fiveyear plan last year so that work will start again next year I'm sure um we had a parent volunteer to boo the go excuse me be the co-chair um we received from Pro some program updates and um we had a back to school night for the um program a few weeks ago and was very successful had a lot of participants in that we had a summer enrichment um that
161ran concurrently with summer school um this past summer and it's my understanding that this is the last year this I think it's this coming summer it will be the last year that um uh we will be able to use funds and have to be looking into uh funding that for the summer of 26 but um we want to I think that it be it's a wonderful thing to continue um with the gifted children for their enrichment programs um especially since we use the school the same time as summer as summer school so um we talked about goals and book studies and after school programs um we had some discussion about math requirements at the middle school level uh moving on to the governor school because I know there's been students who were unaware that certain
162maths had to be uh I guess since Algebra 1 um has to be a a course that completed by 8th grade in order to make it to Governor school and so somehow or other there there needs to be some further communication about that because I guess there have been some disappointed students um in the past our future meeting dates will be December 9th March 19th and then we're going to have a Elementary gifted open house sometime in May date to be determined then the day after that went to the technology advisory committee meeting again we had a wonderful group of people uh new people join the the committee um room was full I was only able to stay for 30 minutes because I had to go to the next meeting that I'll tell you about
163but um uh we had let's see an overview of the technolog excuse me the technology Department's roles and responsibilities um and we had some some hot topics at each school um King George Elementary School with the preschool program has welcomed the preschool into the purple pod however we have some um additional training needed on interactive panels and there's been some connectivity issues and things like that because that's a whole new group of people and teachers and everything um we had some discussions about similar things at patomic um sealston has uh I guess one of their technicians in the building was on leave so there's a b of strain on the technology department um excited to have some discussion about Ai and policy um Miss half is is trying to get together a team and have
164a plan I know right after we had that conversation I heard that that's a going to be a Statewide discussion and policy soon um and then we had some discussion about the cell phone policy at the high school and um there was a student that led the discussion about the impact and Governor School assignments so how that they're affected by they've had to make some changes um had some teacher perspective um but all in all I guess you've heard that's going okay there's obviously going to be some snaus um we talked about our future areas that um we're in need of improvement we set up some goals um our annual presentation is going to be at the October 16th meeting um Schoolboard meeting which I'm now thinking we just moved that didn't we the 14th
165right so um I'll let Miss and I'll tell Miss half which I'm sure she won't be upset about either that we're trying to keep that agenda light that night because we'll have those uh all of those um right we'll have our yeah so I'll try to keep that but correct yeah she probably won't be disappointed she won't um she'll also talk about the goals and then um there's also going to be I guess I missed this in my AI conversation but there's going to be a regional AI committee so um then when I left that meeting I went to the governor school meeting and there was um we got to meet the new director she's going to be a wonderful addition to the team um so we also changed our meeting locations we do we
166were rotating each meeting at each school but we decided that um we were going to have all our meetings at the um Mary Washington campus in Fredericksburg so um anybody that's interested um can join us there at at the same time just we won't be rotating anymore which I think that'll be good um our meetings will continue to be held at 4:30 at that location our we had some great um data given to us about the the last school year and the upcoming school year pie charts I can't really share those with you but all I can I can tell you is um program is doing well um our February 20th meeting uh weekly meeting is canceled because we're going to have a um a half a day working session on a Saturday the following
167Saturday um and I guess that's about all thank you Miss ho you had a busy week my goodness thank you for all your work I know it's a lot um all right um Mr Frank I have nothing no committee meetings Davis so I'm because I'm surgery I missed our first one that just happened or a couple days ago um so I don't have anything to say about that right now but I'll be at the next one okay well we have an ATI meeting on Wednesday my problem is is I have um a medical procedure at the VA that I thought was two weeks ago and um it's then I've already written an email and Dr Boyd will you be there yeah and she sent us an a a response tonight and it says it looks
168like they're in good shape with a quorum everything on the agenda is only first read so there won't be any motions that evening and for your convenience she'll forward any feedback and okay any any possible considered changes and uh that was it she said she thinks we're good and hopes referring to talked talked about the procedure and I would be home by about 4 but probably not because it is a medical procedure and I will have had anesthesia so probably not doing too well but I did tell her if she needed a quorum from my house I would log in and hopefully do that I'm glad that she doesn't need me all right I don't have any other committee reports um except for that one okay um Dr Boyd do you have superintendent report yes
169sir I'll be brief uh I last week was also a very busy week uh for for me we had the superintendent Forum on Tuesday that was uh the five area superintendents who sat on a panel discussion to talk about uh workplace learning experiences and as you know and as I can contest now you know we're doing a good job in King George we've got a lot of work-based learning a lot of CTE experiences right now and it just gave me such pleasure to stand up on that stage and um Express all of those wonderful things that we're doing in our County when it comes to work-based learning so that was a good time I had my first RCC board meeting again that was very successful uh everything went smoothly there Thursday was the Region 3
170superintendent meeting I can tell you A lot of the things that are going on in King George are going on in many school divisions uh which which include School threats uh as We Know know we've dealt with a couple last week and uh many school divisions across the Commonwealth unfortunately dealt with the same thing I can tell you and and as we I'm speaking publicly right now I know that uh this is this is an issue that we don't take lightly so I've spoken with our administrators as you all know I've pushed out a video to talk about how we handle School threats and uh it's not a situation or or a behavior right now that we have any remote leverage in taking lightly at all so any type of threat is is uh not
171only on the school level is taken with the utmost serious response which typically begins begins with a 10day suspension and then goes from there but also legal action is also part of that uh consideration as well so we want to move forward and we want to make sure that our students have a safe place to attend school so we certainly are trying to curb any of those type of situ situations that that would you know result in any future disruptions to the day I will tell our community that regardless of what the threat may be we are taking them all extremely seriously so you know when you do see extra police presence extra Sheriff Presence at our schools all of the all of that is always done out of an abundance of caution uh we
172certainly put our student safety Paramount above everything else we do so um we we we certainly want to make sure we're doing everything possible to make sure that we have a safe environment when we have a situation similar to to a threat so uh moving forward uh the referendum is is in the near future we all have talked about this a number of times I can tell you right now and I can tell our community that uh we do through the support of Miss Higgins have have a dedicated web page now if you go to the King George County Schools web page and click on Schoolboard information you will see a page dedicated to all of the information associated with the referendum it'll talk about what the referendum is it'll talk about um what it
173would mean to the school division to receive the referendum uh why this this question is posed on the ballot some of the data associated with making an informed decision the current capacity of our school buildings uh all of that information is there and there's also an OP opportunity uh at that location to ask any additional questions you may have after you review that information so moving forward uh again we've had we've taken legal counsel approach on this is is one where we're not you know in a position or nor should we be to encourage anybody to vote any particular way but our responsibility is to educate our our community on on what it is that the referendum is asking of our citizens so that's available for review now our superintendent advisory meetings are are underway
174and and they're great this year this was a new um objective in our strategic plan if you remember and we have already done a student advis committee tomorrow night is our first parent advisory committee and later on this month will be our first faculty advisory committee and it's where I can solicit a lot of information about current issues that we have in the community through those different stakeholder groups so uh thank you all for for participating and those that those that have participated and finally uh I know the board members have received uh a number of emails as well as I and uh individuals at the school board office about the 7030 current grading policy approach so I just wanted to provide some clarification and and really where we are in that process so you've
175heard it mentioned a few times this is um a a a it's not a policy it's it's really a practice that's associated with uh being initiated at the at the building level both the middle school and high schools are uh employing this method right now and to be honest with you it's not a huge change from what's been done before uh what was the intent behind this was to really create some consistency with grading practices uh what we were seeing or what the building level Administration was seeing uh when making this change was that you know let's say you teach algebra or we have five teachers that teach algebra we were trying to strike consistency in grading so that one student that took algebra with teacher a and one student that took algebra with teacher
176B had similar grades based on the same grading approaches so we're we're in short we're trying to strike some consistency with our grading practices the 70% product and 30% practice is broken down really in the sense that our responsibility as a school division is to make sure that our students Master content we need to make sure that they understand the content before they move on to the next course um or really matriculate from that course so the focus on the product in the 70% that has to do with not just with tests and quizzes but anything that creates some type of product portfolio presentations anything that uh results in some type of product that's the 70% weighted in the 30% weighted end is practice this is like homework this is like classwork this is like
177group work this is things where you're practicing the content and then really just like with any college class or anything like that you can practice practice practice your grade typically is going to be based on on how well you master that content and that's why um it's a higher weight right now for product again the idea on the front is was just to make some standardized approaches uh we're continuing to meet with and talk with the building level Administration as again this is a a practice coming through through the buildings instruction Department um assistant superintendent we're all working with the buildings on refining this I know right now on the front end there's some question about how this is going to look keep in mind this is a work in practice right now because we
178don't have grades yet we're we're still very much on the front end of this we just had inum Friday of last week we're working towards our first report card uh so we're continuing to listen and taking feedback and listening to students and listening to parents and uh we'll adjust if we need to moving forward but that's what it looks like right now and I'll stop there uh with my report thank you Mr chair thank you Mr Frank uh now the um board comment as always I just want to thank the teachers and the staff for all you do uh on on Guess Tuesday night Tuesday night we went to the Miss Hoover and I went to the pills uh pills class I guess uh at the high school and it was all about fent Fentanyl
179and what they're putting that in uh it's a shame there wasn't more people there there's only like 10 people uh but there was you know a few people there uh at that the lady who was giv the presentation mentioned that the naram they passed that out uh it's not naram now it's there it is it's a nxone yeah it's what they passing out but this is the bag that they pass out uh to well for example all of the ROTC students have one of these uh I'm wondering if we can get one of these into all the teachers rooms into their desk uh really really simple to do uh takes no all you got to do is squeeze uh inhaler and that's it it may sa save someone's life if we can if we can
180make that happen I don't know whether we need to change our policy on their drugs and tobacco or not that may have to something go in there but we can work on it uh Dr W and I went to their reverse fair or reverse career fair uh which was really great some outstanding students uh giving some really really good presentations uh I keep going back to one student I won't mention her name but as a 10th grader uh at the end of her 10th grade sophomore year she also received her uh her Associates from RCC so I mean we we've got some students that are really doing a lot of fantastic things uh after that I went talked to some teachers and went into a couple classrooms and uh you know asked if they had
181any questions phones were not a problem uh they pretty much have accepted the phone policy it it seems that way and that's going well uh they were really concerned about the 7030 policy that Dr Boyd just talked about uh and the stress that that is putting on them so uh we may need to take a look that somewhere since that's our responsibility we may need to take a look at that okay that's all I have Davis good evening um so in September I went to the Education Foundation um venue at back porch which Dr Boyd went to but he we missed we went different hours that was fun we were um celebrating oh I erased what I had but they have like the what is it called foxes Fox's Mart now fox smt fox smt
182they work with stem teachers providing supplies to the stem teachers and what anyways it was 10 years um celebrating 10 years and that was a lot of fun um and then we went to this Saturday we went to the Ralph Bunch Museum day uh they had a phenomenal ban there I mean it sound like you're listening to a record on the radio it was awesome but just we just wanted to show our support uh they they want to open a museum there and some other things and then um I just wanted to I got an email and I forgot to do this earlier but we had a constituent who was concerned very polite but wanted to know if we were going to have um SRO present at all the schools because he had went to
183sealston and this was last week during amongst threats at the middle school and there was no SRO at sealston and so it concerned him so he just wanted reassurance that we were going to have one uh every day through the Sheriff's Department I think sorry that's typically arranged through the Sheriff's Department I know that they have trained and and are continu continuing to work through making sure that there is one at every school I'll double check with them again but I think I thought they were almost there with with everybody being in place okay yeah thank you I know we went through a period where we were the elementary schools were sharing them just because of light staff on the sheriff's department side but I think I think that's gotten better then as far as
184the um the weighted thing that we do the 7030 thing I'm not sure I understand that cuz I'm not excited about it because of what I'm hearing from more of the I don't want to say just the gifted students but the students I know me as a student I did my homework and my grade sometimes when I didn't do good on a test because that helped make up um because I didn't test sometimes well in math or whatever subject it was and so just like our student rep said like his grade dropped yeah that's that doesn't seem encouraging yeah it's certainly something we're going to keep looking at now that's it thank you well um I wanted to thank the anchored for Life Club I wanted to um Echo what Miss Davis said to them
185I think that you know there's a lot of people in this community um that could benefit from that so thank you again to bomic for for championing that um thanks to the American Heart Association I think it's great that our our County um supports them and that they support us so wonderfully um thank you Miss deff for all information that you provided after only being in your job for two months um I want to Echo Mr Bush's comment on that that was pretty impressive that you had answers to every single question um and as Mr Frank said we we did attend the opioid presentation um by racsb and shout out to Mr Watson and um for letting that happen making that happen I understand that um they're coming and talking to the PE students is
186that right uh the opioid presentation I I think that she said that they were talking to all the health classes that's what it was all in addition to the um Roc she's also presenting in all the health classes so those students also Dr boy have uh been issued Naran so that might be something like he said to an exception to the policy's pulled up some information we have in our regulation right now oh we do okay sureck will be stocked in each School in each School in the school division all School nurses shall be trained in the administration of noo and School nurses probably turn that School nurses may serve as trainers to Other Board employees and individuals contracted by the board to treat a case of suspect opioid overdose in the school setting any
187school nurse or trained employee May administer noxin during an emergency to a student staff or visitor subjected to having an an opioid related drug overdose noin Administration training shall be offered to all employees nin trained employees are provided with refresher training every two years it is recommended that nxen trained employees are also trained or certified in um CPR audit AED and first aid which our our staff is uh no shall be stored safely in compliance with the drug manufacturer instruction the lockin shall be readily accessible to those employees who have completed the required training to administer it in the event of a sus suspected drug overdose all staff shall be made aware of the locks and storage locations and says call 911 if you need to basically so it sounds like we could work towards
188pretty effectively making sure every staff member that's comfortable with the I think the students should have it too personally I know that's not my decision but um it's it's there's really no training it's a nasal spray and it's not it's not dangerous like it can't harm you at least that's what right is that a vasb no that's actually our our policy right now because it's it's it's a lot more restrictive than the lady was talking to us about because there is no training required okay yeah there's we'll have to look at that probably but this this is who's who's our representative on the health and health and uh me okay so that that's that's where this will okay come up and if we can revise that through Health we will then we can work on
189the other end okay so I think the last thing I want to say about that was um I think more parents at the middle school even the elementary school level need to be more aware of the dangers um that are out there because there's so many of them hidden everywhere and candy and whatever just be aware um and please come and listen to the racb the statistics and what what your children probably are hearing and seeing um so my goal is more paranal aw erance and education when it comes to these things and I'm grateful for R ACB in our area that are pushing to do that that's all good thank you all right um few things I'll try to be quick because I know we've been here for two and a half hours a
190little bit more um there's I'm going there's a town hall meeting that Miss bender and I both representing Shiloh district will be having on October the 2nd here in this room basically from 4:00 to 7 o'clock at night to talk about the referendum specifically for our constituents but anybody else of course is welcome and so um hopefully that will help with any questions they may have about um the preschool and the referendum the preschool and Elementary School um we uh I attended a was invited by the governor uh Governor's class the government class Miss Anderson I believe is her name and um it was very good it was very interesting we stayed for about two and a half hours to talked to all of our classes and they had some great questions and a lot
191of them even had to do U Miss Bender was there also a lot of it were Board of supervisor questions they did um there were a couple of cell phone kinds of questions but the government teacher was really trying to get into the whole idea of governance and um they did ask some some pretty pretty good questions anyway it was very enjoyable and after that I visited several classrooms and um was very impressed with what I saw course I already knew that because I think we're doing very well um as a as a School Division um I'm excited to I'm going to try to make it the homecoming um this Friday um and um the state accountability again thank you Miss half half sorry anyway she did a as I said compliment her she did
192a fantastic job and um it's it's still going to be a lot of work work um for all of the division to um look at the deficiencies and continue to improve them um the way it was laid out makes a little bit easier for me with um the superintendent's um evaluation but um I just appreciate all the work that she's done um I appreciated the uh anchor The Pledge anchor four for life that was great that did the Pledge um and I think the threats were handled very well um considering they were I think a lot of people at the beginning thought this was just King George but no it was almost the whole state um when I attended the legislative conference this past week um it was uh mentioned a little bit there and
193the legislative conference was in Chesterville that's right anyway it was very good there was a Senator there and a couple legislators and uh they talked about the current bills that were going to be coming up um and they talked about the governor is going to come with even further clarification for the cell phone policy um and I you may have received some things Dr Boyd about that but it's going to be even more um clarified and restrictive um which will of course put some um abilities on us and then also the cell phone policies right now it's a um it's from the government it's from the governor it's not literally part of Law and that is one of the things that is going to happen is they believe that is one of the bills that
194will go through and it will be in Virginia Cod right now it's just from the governor but it will Ian code which is going to change it it'll go beyond the governor then we'll see there was a whole lot of things that the legislators were talking about might happen and we'll see what what there was also several discussions about um this not Nan but this new one yes about um doing some of the things that we're talking about that will be in legisl in bills we'll see how they do in committee and all sorts of things anyway it was uh it was very good it was a mention and I'll mention it to the other three of you that um we have been um asked um by officially by an email and then also by
195um a board member to that we one of us one of the board members here would sit on the Eastern what's the Eastern Division what's the name of that Eastern region board um and that we haven't been on that board nobody from King George has been on that board if you remember we went to a [Music] dinner and that's usually where the meetings ours at West Morland so anyway we've been encouraged that one of us to sit on that um since I probably um not 100% but fairly sure I will not be running again um so if that if I was to volunteer it would be less than just a year so it'd be nice for one of the three of you think about it I give you some more information um but if you're
196even the slightest bit interested you know let me know all right going on I want to thank the Librarians again um I think they did a tremendous amount of work Miss Rinko with the externs that's fantastic she's always doing such a great job uh the 7030 thing listening Dr Boyd to Eric and you know I'm having gone through some of this before I know this is not policy it is Administration but as you mentioned one of the things I think might help is I don't know if it even with the definitely with the students and absolutely with parents that it's not real clear and I think what you mentioned uh in your explanation Dr Boyd that it may because I had the feeling listening to just the Middle School to Eric what's Eric's last name
197anyway listening to Eric Sil anyway listening to him it was like the test and he's only had one test and that's the 70% and that's very scary to him but when from what I understand which I agree with you could use portfolios and quizzes and essays and reports one thing that he said is something that we as a board I don't know if this particular board has talked about it in that one of the things we don't want to do is give more tests that's the one thing I think that I'm there's a fear that there's not enough tests to make a good evaluation that that they have mastered that particular area that's kind of what he was saying but then also bringing the grade down but rather than just focusing on maybe doing more
198tests which I would be again it's the administration decision but I'm totally against that because we're giving we had a report last year of 43 tests I can't remember it was a ridiculous number of test and so I would not want to see that however maybe if there's more emphasis on portfolios on reports on essays and quizzes having more of those to determine you know Mastery and I think that can be done and I'm not so and I'm not doubting any of the training Dr Boyd but it's like do all the teachers know that they can do more use more than tests to determine this 70% that I think is a big deal and I think parents and students and everybody when they realize that okay okay teachers are not just depending the 70% from
199the test they're going to now add some other things that I can do that will determine Mastery anyway those some of that comes from a little bit of experience having gone through this before all right I don't have any more and um so let's do I have a motion to adjourn make a motion we adjourn have a second all those in favor say hi hi we are jour for