West Central Area School Board Meeting

001All right, you are live. >> Good morning. We'll call the meeting to order. We'll start with the pledge of allegiance. >> I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Roll call. Gross >> Here, Sanstead here. Sour >> here. Uh Vincent >> here >> and Josh will be a little bit late he said. So um we'll move to modify our agenda. Um you'll see a couple of yellow items. The approval um go to the back page first 6.8.1. That's an addition to established polling places. >> Yep. So because we're that time frame may be different. This is the poll or this is the combined polling place that you did back in December that

002we do by then, but that's at from 8:00 am to 8:00 pm. But we with this election, we don't have to go as long based on statute. So, we'll just have to modify that modify the time on the agenda. Yes. And then we will pull item um 5.2.1.4 off and we will also pull 5.2.1.5. That will be a separate item. Are there any other additions or modifications to the agenda? >> Move to approve. >> There a second. >> Second. >> All in favor say I. >> I. >> Motion carries. And if you want to note that Mr. drove way too fast to have the left elbow like at 7:00 and got here at 7:02. >> Um then we'll move into committee reports and we're going to start with our community task force facility planning committee.

003Do you want to come up to the table so we can see you? >> We see the backs of your heads while you're talking. >> Brent, do you want to come up to Yeah, Brent, if you maybe want to start just giving a brief synopsis of kind of the plan that was followed and then if you guys want to take the recommendation. >> Yeah, I can do that. I can give kind of an overview of the process from from start to finish. Um, so probably about a year ago, a little more than that, you know, initially did the facility assessment, went through the buildings. Um and then towards the end of the summer, we led some focus group meetings with some of the staff, get a little bit of the feedback on the educational side,

004how it is within the facilities. Um as sort of a kickoff to bringing the task force group together. Um really the intent of the task force group from our perspective is um to have a group outside of the board part of the community taking a look at all the the information data that we gather and formulating an opinion a direction that could then be a recommendation to the board. Um so within that task force that process um that kicked off last October. Um, since then we've had eight meetings and one site tour. Um, task force meeting number one was essentially sort of a kickoff meeting. >> I just want to pause. You had one site to all three sites. Correct. Just want to make sure that's correct. You didn't just tour one site. It was

005a >> Yep. >> Yeah. >> Um, yeah. So meeting number one was essentially just establishing the process getting a good understanding um developing some guidelines. Um following meeting number one is when we conducted those site tours. So any of the task force members that were available to uh take part in that we went through all the buildings. I think there was pretty good turnout. Um task force meeting number two is when we started to get a little bit more into it. So, we just discussed the takeaways that each of the members had in the site tours. You know, what were their impressions um going in there? You know, they may see it from the street or they drive by, but getting in there, seeing some of the the areas. Um so, we came back, we

006discussed that, we discussed um some of their takeaways from the facility assessment report, their review of that document. Um we discussed the feedback from the educational focus groups. Um really just trying to wrap your head around everything. You know, early on there's a lot of information being um thrown at this group. Um but we started off right away that meeting too as well um polling the group to kind of gauge what they felt were the priorities from what they saw in their site tours and in the assessment. And so they left that meeting um with a homework assignment to really begin thinking about how those priorities should be addressed. You know, a little bit of homework there. Um leading into number three, um we reviewed the estimates that were reviewed of the priority items. Um

007some cost estimates were prepared. Um we discussed al alternative solutions that the task force members came up with and we had four of them at the end of that meeting. So we had talked about um a north elementary expansion um a 9 through 12 new site um closing north and south moving them here a one site elementary and a one site K12. So, four alternatives were discussed. Um, meeting number four, um, took a little bit of a step back and we discussed the strategic directions of the district. Um, how the task force members felt about that, where they felt the direction should be. Um we set up small groups um within the larger task force, five six people um with a list of questions to think about think about the direction and um that led

008into a homework going out of that meeting as well to continue those thought that thought process on those strategic directions. um task force meeting number five. Those groups came back. We did presentations from those small groups about their takeaways on those those strategic directions. Um we began discussing the guiding pinnacles, you know, what is going to guide this group as far as making decisions. Um then in meeting number six, we had some past board members present, talked about some of the decisions they've had to go through. Um back in the day, um Paul gave an overview of the demographic study that had been completed at that point. Um we had Ellers present. So they discussed um some of the financial pieces And then um at the end of that meeting we finalize what the guiding

009pinnacles would be. Um we did that through a mentometer exercise. Um meeting number seven um reviewed the four options um that we were at at that point which were um maintain the three. So basically address the facility assessment identified items um maintain three and modernize two site and one site. Um we had cost estimates prepared for those. Um some conceptual spatial plans for those and we got those narrowed down to two. But the group still wanted to see a little bit more development um um a little more of the possib that could occur at North and South their thoughts on that. Uh task force meeting number eight, we came back um after doing those um additional design exercises from seven. Um in between seven and 8 um the um staff took a hard look at

010this building in particular as far as spatial utilization and how that aligned with demographics down the road. You know, how much space could be reclaimed or freed up for other uses. Um so then finally in meeting number eight we presented the um three site um maintain and modernize and the one-site options. Um we had discussions on those for a while and then the group um did a vote on those as far as where their their preferences lie and the one site um had reached and so that gets us to today. >> Maybe could you just touch on what consensus level meant to >> Yeah. So in I don't remember if it was meeting six or seven, we had a discussion on what that task force group felt was consensus. What did that mean to this

011group? So we did a mental meter exercise where everybody could sort of gauge where they felt was it 50% was 100% and we basically took an average and it was 74% was what the group felt was adequate consensus. So at meeting number eight when they voted the one site had 80%. So that crossed that threshold. >> All right. Any additional feedback you guys want to add to the synopsis? No, I'm just glad we discussed that that was when we voted and then we all voted for it and when we came down to when it came down to the 80% threshold I think made everybody comfortable with the decision we came up with. >> And I think the key thing too in the voting wasn't the two option. It wasn't wasn't a case of where the

012task force members had to vote either or one or the other. We we tried to set it up where they could independently look at, okay, do I support this one? Do I support this one? Or do I support both or neither? So, we tried to keep them independent so that they couldn't really express their view point on it. I think it's been discussed at past board meetings but I think for today's discussion especially with the resolution that will be read um I think it' be good and I know I will butcher them. So can you review what those guiding principles were that we >> guiding pinnacles >> the pinnacles I think that's important for this discussion here's the >> let me track we had future focus education operational sustainability and one WCA community so we

013held each of our options up to those three guiding pinnacles and I don't know about the rest of you but for myself the other options I could do some mental gymnastics to maybe make a couple of of work for the guiding pinnacles. Um, option 3B that we're presenting to you today was the only one that in my mind at least fully meant all three of those pinnacles. >> Okay. So, you're going to come with a an option to us. >> Yeah. >> You want us to just read it out? >> Yeah. You want to read it or >> I can do it. >> Okay. >> All right. After extensive review and discussion, the West Central Area Schools Task Force recommends the school board move forward with option 3B, one site, as presented at task force

014meeting number eight. This direction reflects a commitment to addressing current facility needs while honoring the values and priorities expressed throughout the task force process. As implementation planning moves forward, the task force recommends the school board continue to engage the community to ensure transparency, gather feedback on specific design and programming elements, and foster support for the project. The task force further recommends that the board remain guided by the following core pinnacles throughout the process. Future focused education, operational sustainability, and one WCA community. I guess any questions for the task force? >> Yeah. So, >> I got so we've been told for the last how many years by staff and former superintendent and stuff. So, just just north alone that North was pumpful that there was no room in it and it's 70ome,000 square ft and now

015you it's the proposal that to build 40 and the barrett was full. There was no room here either. So is the proposal to build a 47,000 or 49,000 ft elementary when our 70,000 square foot one without self at all is full right now. >> Everybody said it's full. I mean even at the um what was it that daycare meeting car said it was full when people asked. So, is it full or we've been not told the truth that it's not full? We don't need that much room. >> I believe there is space available, especially in this facility. When you look at the demographics um that that where you are at, there are opportunities to um reclaim some space. going to one site, you do pick up some efficiencies. Um, you know, where a class may

016not be a full one section or full two section. You know, you're kind of at that two and a half. >> You know, you could get by with a two section. You might be a little bit large, but you might have that bubble come through. >> I think that's where you get some of that inefficiency. We've been through all that before and I think the bare minimum with Dale Hogi was 85,000 square feet and that was with no hallways or nothing. And when you had the hallways >> and then we tweaked to make sure that we didn't lose any gym space. We didn't gain any but we didn't lose any. >> Y we were at 112,000 square ft and now we're down 40 some. >> Just add to that Darren is that our current what

017will be sixth grade class at that time when Mr. Hogi was here. That class was 80 kids at that time. That number is not 80 now. It's gone down. But that's the trajectory we were looking at. At that point when we were going through the last bonding, there was a class that was too big. We thought we would be completely overflowed here because they were going to be four sections here instead of three sections here. And there wasn't a class for that. But we're not at that size. >> This is this is twice the size. So, what what is the actual square footage of the gym space that you're adding in this elementary? >> Well, I think Darren, if you look at the at 3B, there's there's a couple options that you guys have to

018decide on. There's one option that we're just adding, >> but then you got to put the cost in so that people can see it. Can't go high cost in. Well, this is an option and this is an option and this is an option. Then pretty soon it's exactly the same thing. >> It's in it's in there. We discussed at the task force. Um, a lot of us I can't speak for everybody at the task force. I can speak for myself. One of my things was we need to replace the gym space that we have within the district. So if we're giving up two gyms, we have to my opinion the task force to add two gyms here. That's in the plan. The cost has broke down between with both plans. Um >> and we and

019as far as a school district, elementary school sizes, I think we have to be realistic that we will probably be in a declining enrollment situation going forward. Will we have bubbles? Will it be this? Yes. But if we're at one site, we can have more options >> to to to take those ups and downs instead of it just having it all at one location. Say it's all Sun Kenneth gets bombed with a bunch of kids. What are we going to do? I mean, but if we come here one side, I understand we can absorb that. >> You're not giving yourself if you're building 47,000 square feet, you're not giving yourself any room for any of them bubbles because you're cutting it. What we've been told for the last 10 years by multiple superintendents, by staff

020over and over and over again is these are all the things we need from Natalie Crash to our former principal here to some of the people that are currently here. >> I think I think based on the numbers given nowhere close to what we've been told we needed. >> We kind of had that discussion when we first looked at the one site, the initial plan. We had that conversation how that compared to some of the earlier plans when you had the other elementary kind of a little bit separated more and our takeaway was there was a ton of extra space in there. Um that was a I believe a true three section setup for that building. Um where we're not that with this option we're a two two and a half because we built in

021some flex space for those bubbles that come through. Um, and I'm I believe we also picked up a lot of efficiencies. I think with having it separated um you don't get as much use of existing space. I think with how we develop it, bringing it together, I think it's a more efficient layout. Um, you can make use of some existing facilities you have here better. Um, but that earlier one had a lot of extra rooms and I mean if the enrollment justified that at the time I can understand why that would have been >> certainly was a three section with a flex room for each grade. >> Yeah. >> Does not have three sections and doesn't have a flex room for each grade. So if you take two classrooms per grade out here that's a

022lot of square footage. I I think it might. Um then so on Norse building, the one option in here that you guys discussed, you added a gym like you added a little corner gym that wasn't added the last time we went through that whole plan. So >> that was in in some of our discussions and it really led back probably to the um educational focus groups with the staff. They talked a lot about um the days when they've got like in inclement weather, kids can't go outside, they have to do indoor recess conflicting with if there's a gym class going on and now all the kids are in there. So they there was an interest in well what if we added this this indoor play area. Um so that's where that kind of grew out

023of um staff discussions and so you'll see that a little bit reflected to itself. um where we tried to keep some of those a amenities as equal as we could between the two facilities. We didn't want to necessarily have well this elementary has this but this one can't. So we we we tried to balance that out. >> So where's that space in the single site? >> Can I Darren I in listening to this convers I mean you're asking good questions. They're fair questions right. One of the things that I think that would benefit the board and and I hope eventually the community is some of the work that um you did that I saw, you know, we all saw in Rough, right? >> Um was really taking a look at this building and how some

024of the space could be reconfigured. And honestly, from what I took away from the meeting is the onesite option is really um doable at that square footage in my opinion because of what happens within this existing footprint. Yeah. >> And I don't know if other task force members would agree or disagree with that, but it really doesn't maybe m I think the board needs to do their due diligence on that and say, "Okay, there's a discrepancy here. We had this many square feet here. How does that how are we squaring that up and are we moving forward with the decision that is enough square footage? We have to look at that. So I would recommend that that get really explored in detailed by the board as they look at this and and maybe a wider

025community audience as well. >> And I agree Claire. Matter of fact, that is in the recommendation that I just read that we want you to go forward with a group of staff, community members to really hone out the get in the weeds with this plan. Make it perfect, make it great before offering to the public. This by no means is the final draft. This is just the direction we want you to go. >> But did these dollar amounts when you came up with these two opinions? I'm pretty well I know that was a lot of the discussion is is it worth doing the three sites because of the dollar amounts and if you're not making them apples to apples then you're >> so that question >> you're creating something to get people to vote a

026certain way because if you're going to add a bunch of stuff to this proposal that you have pretty soon it's what we've done in the past over the last 10 years and we're right back to where we were and they're even like like I said, "If there was no if you added a play area to north in your threesight option, why isn't there a play area in this option?" It's it's you got one gym here. >> There's so that argument doesn't make sense cuz aren't those kids going to go into that gym then? >> There is a gym. There also is an indoor play area. >> There's a play area in right off of the cafeteria or the Yeah, the cafeteria. >> And some of those decisions actually come back to the board. Yeah, what

027we what we recommended was just the concept, you know, as far as what's actually included. Nothing has been decided until the board says this is what we have to include. Um, I think one of my takeaways was a couple things that kept coming up over and over and over again was we need elementary school space. That's elementary school space, not high schools that have been made into elementary schools because we can just make it fit. The gym space was a huge discussion. That was that came up over and over and over again. We can't go backwards. And then the career and tech education stuff was a huge discussion. This is a this is kind of the future of the way things are going. We can't go backwards. And then I remember the other one that

028was new to me was the science rooms and and making those not just a you know square room that we can teach science in, but how do we actually make them innovative and and uh good. So I think there was a lot of great discussion and I know what you're you know what you're concerned about. I think one of the things we have to look at besides the cost of the the actual proposal, what is the cost of actually keeping three sites? And that's one thing that I think that we're going to if we do that, we're going to we're going to lose money for learning because we have to put in operations. And it's been >> if you don't lose the kids. >> It's been an issue since I moved to this district of

029the community not trusting that the board wasn't having intentions of going with one question and pushing dollars to look a certain way. So, this was the first time that I've been in this district where the school board sent it out to the community and gave us the role of investigating all the costs. and we did that work and and so we need to make sure the community understands that this task force didn't have a a plan to come up some with some cost that works one way or another. We were given all sorts of different proposals, given a ton of that that voting system that allowed us to do it anonymously to come up with what is our consensus really worked really well for us to say, okay, we see what a three sight or

030a one-site or a two-sight is, but where does our dollar land? We need to work with the community now to say is 49,000 not enough? Do we need to go to 60,000 or whatever whatever that is? We'll get to that point. But to get 80% of that group to agree, that is an astronomical move. That's the biggest move I think we've done since I've been in this district to get that many people to agree. Now, we need people to understand the value of the dollar spent. And I think that's what you're getting at with the three sight is if I'm going to spend x amount of million of dollars in taxes, every dollar needs to be used for staff and facilities to be successful at educating our kids, not transportation, extra heating units to be

031repaired. All the things that are going to be efficiencies that it might still cost us the same amount, but we're going to get more bang for the buck. And that's the biggest thing that I think we kept on seeing over and over again. I will say that Darren, you did have a very valid point. You're wondering that if we had added in some of these extras to 3B, would people maybe have voted on the task force differently? And that question was brought up by a task force member towards the end. And he said, look, if we added these in, would that change any of your votes? And the answer was no. They would have been 81% regardless if we had included that extra gem or not. >> Well, I'd agree with that. I mean, and

032I I appreciate all your work and I appreciate everybody that was on there. It's not personal. >> It's just my feeling. But you know, I went to two task force meetings and I told Paul and I think I told John after the meeting. The two task force meetings I went to, I went to for one purpose and one purpose only to see if it was representative of the voting public. In the two meetings that I went to, I don't think there was a single person over 65 in that room. I think there was one in some other meetings and that's 33% of your vote. and 32% I believe at the meetings I went to somewhere between 20 let's just say 26 and 30% of the task force was staff members of which if I was

033going to 90% of them were vocal prior including the task force me other task force members not just staff I'm not saying that but when I sat there and watched everybody walk in I knew I went I could say this is how they've you know, either posted on Facebook, said what they believe were very vocal for one site or they were very vocal for three sites and that was about 50%. And then the other 33% were staff of which I think there was only one that was an elementary staff. Maybe maybe two. >> And only one that only one that I could say, well, I don't know how they're I don't know how they're going to vote because they weren't, you know, engaged in prior referendums or whatever. That doesn't mean it's not negative towards

034any of anybody or anything like that. Just >> so Darren, I'll I'll I'll counter you a little bit here >> because you know FO while I was one site first time. You know Fwell I fought really hard for three sites the second time. So I will I will say that walking into that room I did a take like you. I was like okay how do I think these not that you could really know how people voted in the ballot box right? But I am willing to guarantee that some people that voted around in favor of this plan, they didn't vote yes for 2020, possibly not 2021 either. I think after hearing all the information certainly I think people became more aware of the process there were certainly lots of discussions where we got rid of

035some information misinformation or people really hadn't tuned in very much in 2000 and 2021. And as far as the makeup concern goes, I agree. We did have staff on there, but I would counter that getting the staff buy in to get this to move forward is a phenomenal thing to have their weigh in. Not to mention to have them involved in being able to propose to the community. I mean, they're the ones that have to work. And >> I think it's a good to have their opinion. Don't give me your own. But you create a bias and you create in some instances what appears to be a conflict of interest anyway. >> Can't can be perceived that way. Maybe some people don't. >> I think at this point we have a recommendation >> right on

036the task force. >> I got a lot of questions and I'm going to ask them. >> Absolutely. But I think that now the next step is how does the board address the recommendation? what are those appropriate steps to do our due diligence and that's going to require some deep conversation. I don't know how or when that will happen. I think as we start going forward now, you know, our our uh uh committee meeting at the beginning of the month is going to be, you know, there's going to be a line item probably as we go forward now have these discussions and start to open this up and take a look at that presentation that you you know the option that you brought forward and what it looks like and what you know what we think

037of that option. So um that will be I I would say buckle up and get ready to start next month because I mean even to make the following November we have a lot of work to do. So um yeah there's a lot lot of things to do but yes absolutely thank you guys for all your time. That was a lot of >> Can I add one thing? >> Yeah absolutely. I want everybody I want the board to know too that based our recommendation that we took the enrollment that you know proposed future enrollment and the state guidelines on square footage for each student. >> And if I remember correct I think we came in right in the middle kind of in the middle of those. >> This building's good. >> Yeah, >> this building's good.

038>> But even adding those other two sites that put us right in that average. That's what I was Yeah, we're right in the I mean we're not at the high square footage per student or the low. right in the middle. Um and actually and that was with just adding the one gym. I think we added the second gym actually would increase the square per per student. But uh and and I also wanted to add that and I don't Darman just mentioned it, but I I know we're going to be concerned about when we start doing changes about losing some kids, right? If I'm not mistaken, I think we lose some kids every year by not making a decision on what to do. and we lose kids every year just being static. So I just like

039the board to think of that too when we're making decisions. Uh I think if anytime we do something new then creates enthusiasm in a school district and as parents are having families now which most of my kids will be out of the school before this thing even gets done. It creates enthusiasm for other families maybe send their kids here. They're on the edge of the districts if they're Ashby or Morris or Herman. they'll they go, "Well, hey, Western's got it going on over there. They got a good uh industrial department, uh, good science and physics department, uh, and might help some parents that just make that decision, make it easier. So, that's just my opinion. I cannot speaking for everybody. So, but thank you for allowing us to be part of this." And >> thank

040you. >> Um, personally for me, Maya or Mr. Brown lower the school board. If there's anything I can do personally to help you forward, reach out and I'd be happy to do that. >> It was a good experience. We had some really good discussions. >> Yeah. No gloves came out. >> Pretty big group. I know there was some concern about if anybody would do it or whatever. And then I think there was I remember consistently there was >> pretty big core and then others that came and went to different meetings. So >> there was about 25 I think. >> You accepted everyone that applied that was in the district. Correct. within the district, >> which didn't make it feel as special. >> Even Wendle was included, >> right? >> I will I will add >>

041I do appreciate all of you and know all the time you put in. I just >> No, you got questions. We want to get this right. >> This proposal and recommendation, the core to this is going out to the community now. And to the question of the rest of the representation, this was the people that applied. we applied to be on this committee. Those that didn't apply to be on the committee have all the reasons in the world not to apply, but now we need to go to them. And that definitely includes your your taxpayers that are in the 55 60 plus group that weren't in the room but are going to pay for this and and be a big part of that. And so we need to go to them now, not with the

042end result. We need to go with the starting point. This is a starting point and we need to work this week or this year to work towards something that a a majority a vast majority of a task force agrees this is direction to go now the pieces that would get you to be in support of it. Let's all run together in the same direction for once and get something that we can all approve and I think that that's what this thing really pushes that outward looking work for the next year. >> Absolutely. >> Thank you for your work. >> Yeah, thank you guys for lots of work. >> Appreciate it. All right, that brings us to the superintendent report. >> Okay, just a few items there to bring to your attention. Uh, actually today our

043team will be coming in to get our plans in place for the fall uh with the Joins's work that we took in. So, it was a great experience. Um, it's one of those things that I think transforms how people look at things. And I got to tell you, our team did a nice job of taking in all the sessions. There was a lot of sessions to get information on things that we could do to change climate and culture. And so today, we're going to go through that playbook that Joson's put together to say, what are we going to do? How are we going to measure that? How are we going to report that back to our our staff, our students, school board, and community just to say, hey, these are the things that we're changing.

044But I think it really does come back to that vision of really wanting to be a magnet school. We want their their theme this year was you love Mondays and we want to make sure that our staff love every day that they come here. We want our kids. Now, is it going to be perfect every day? Probably not. We have to be realistic there. But we want to make sure that we can address those pieces that might make things challenging and difficult. And so they gave us some great ideas um there and I know the staff, the teachers that went with said, "How can we make this so others can come down the future?" I mean, it was one of those things that if you have not been to a national conference, it's a whole

045different piece. And so, they're excited and I'm excited what they're going to bring at the August 6th meeting. They'll present their work to you there of what they're getting in place and how we plan to report that out as well, probably on a monthly or quarterly basis uh to keep you posted where things are there. Uh staffing, as you see, we do have a fax title one teacher we're bringing today. Uh we did have interviews for the music teaching position. Unfortunately, we have not got a confirmation yet. So that makes me a little apprehensive there, but we did do those interviews on Monday. It just shows that the job market's still a little bit different than it used to be. I remember back at least when I got into teaching, you didn't hardly take a

046breath when they offered you the job. I don't even know if I asked for a contract. I said, "Sure, I'll take it." But uh that's a little bit different now, especially as people have to relocate. We were actually had two candidates to interview that day for unfortunately one dropped out before. I think they realized where, you know, they hear west central area and I think they think that's like a suburb of the Twin Cities area because they were both from the metro and then when they actually find it on a map, I think that's and I know Caitlyn even said, "I want you to be aware. Here's our location. We are rural and yep, nope. That I need I know I need to relocate and things like that until I think they really realize what

047that relocation could look like. So, we hope to hear back from that person that they're going to accept because they would be a qualified candidate licensed, which we struggled a little bit before. So, hopefully that'll work there. Uh, then we're still working that district office administrative assistant position, of course, trying to figure out that community ed. We're fortunate to have April Richards finish out the summer. Now, how do we just retweak that? Um, and that may be part of our marketing piece that we talk about at the end of the agenda there as well. Special election, Maggie and I have been trained on that. So actually MSBA and the Secretary of State's office put together a training. It was a PowerPoint as well as a recording. So we observed that, took notes, shared ideas with

048each other, and then I've reached out. As I was telling Maya a little bit earlier, uh Chad might be tired of my calls now as the Grant County auditor. Greg Havbot, I think, is also getting there. Greg was uh a little surprised when I told him that we report to five counties with our election. So it will be, of course, the big piece right now is the filing uh the notice of filing went out. So, if folks want to file for the school board um election, they got to do that between July 29th and August 12th. That happens to be the same time. Then on August 12th, we've got to notify the um county of our what our ballot needs to look like. So, Grant County will print those ballots. From there, they're not really

049having much more to do with the elections. So, that'll be an election that we will operate between our two combined polling places. Um and it will take place on that November 4th. And one of the big discussions we'll have to have today is those polling place hours. There was a suggestion of could we do a 7 to 8:30 in the morning maybe to accommodate certain work schedules and then reopen again at 5. And Greg said nope. Statute says you can close it at 8:00. So once you open you've got to keep it open until that point. Um and so again this will be the only election that'll be out there for people in our district really for anything. So, it'll be for one seat and remember it's to fill out the remaining one-year term. So,

050hopefully we'll get a decent turnout there and and uh kind of go forward on that. And then I know July 22nd, Maya, I think you've already participated in this training once with Jim Bipon, but that training is July 22nd over at the human services building in Elbow Lake. Teacher negotiations, we have those on July 30th will be our next meeting. And then our schoolboard committee meeting is August 6th at 7 o'clock in the morning. And like I said, that'll be where that group from our team from that went to Jo's conference will be presenting to you um their learning and their plan on that piece at that point. >> Oh, final thing. Jake would be disappointed if I didn't mention this. I said I would. So um you realize that you start to get older

051when you're less reluctant to make changes and things like that. Jake has a proposal. I've so far said, "No, I don't think we're interested yet to go to online ticketing." and he said, "Well, this is the perfect time to do the online ticketing because we had to do that for all of our state tournament, right? Our section championship state tournaments and things like that were all online tickets." He was proposing that we make that change here that we go to online ticketing. A couple concerns that I have is one, there's a cost to that. So, they charge us a dollar for each ticket. So, every $8 that we charge, they would take a dollar off of that. Um there was some concern that he also had mentioned that some have figured out the system that

052between the student and the adult ticket you could buy the student ticket because how close do they look as you go through because then it just says ticket. So one a couple districts have just said here's our flat rate. Everybody pays $7 or $8 because our students get in free. Um and I said well that has me a little concerned there as well. And I still know there's a fair amount of people I've heard some of those complaints that you know what when we come in and we can't use cash. what's wrong with using cash? They get upset. And so Jake was proposing that we just went all in. And I said, I'm I kind of dragged my feet just a little bit on this. I said, he said, can we at least propose it

053to people that next year will be cashless? Um, so not this school year, but the following school year. Uh, because of the fact that he said, really, you have to be all in or not, because you could do the the square reader or whatever. You could do that, but he said then that kind of defeats the purpose. Now, there's about half of the conference is going to the the online ticketing and like he said, you get your ticket in advance. He says it'll speed up the line as you're coming through like at football because you'll have if you count in the car, they say they've got five. You say five tickets, you just have them click the button, they can go through. Um I think there's other ways that we could probably mitigate some of

054that traffic congestion up there as well potentially. But just wanted to make sure that I wasn't the holdup. If everybody here says, "What are we waiting for?" or have Jake propose it at the August 6th meeting. I would get back to him on that. But that's a few of my reservations. Like I said, there's still a fair amount of people that want to they don't want it on their credit card, right? There's people that want to pay cash and and things like that. Cash used to be the I remember when you went to fast food restaurants, you couldn't use a credit card. Made it a little bit easier not to go to the fast food restaurant if you didn't have cash. It was like I guess I'll have to forego that. But any thoughts on

055that? Have Jake bring something to the August 6th meeting. What would be your thoughts there? Would you say you can't do like we can't do both for a year? >> You like to to blow into it? Obviously, we're going to have people that don't know yet or aren't in the in the know and are going to show up cash. >> Is there is there a way to to do a year period where you do both and then by next year we're going to be all or is it is that not an option? >> I think that's I think there is an option that way. I think his concern was does that really get us to that next step was how I took it from him that if we still have that are we creating the

056efficiencies that he was hoping to create. >> Well, we might not but at least it'll temper us into the following in order to get them. I mean I I understand what he's saying too but you know there again if if Uncle Bill shows up at the game and only has cash, can you get in or can he get in? you know, >> or at that point, do you just when you got the whole line up of traffic, do you just say >> right now the network gets out actually get up there and just say you only have cash? >> Tell them cash. So, I guess that would be my only question is is there a transition period where you can do both and you know obviously we appreciate you know the online ticketing but we

057can still take your cash you know. I like I mean I like the online I like you know like Minowaska I think they kind of had an option this last year where you could pay cash but then there's also the point that there was no option at the state tournaments right I mean there just at some of these places we go now there just is no option it is what it is and you know my folks are 80 years old and they figured it out you know so it at some point you know doing both doesn't get to where Jake wants to go. Right. >> Right. >> I mean, then he's cuz right now he's got to get the money out. He's got to make sure there's a certain amount. Then he's got to count

058it. And you know, you've seen on the news that, you know, sometimes, you know, there's a way for things to not go the right way. Handling cash. I guess that's I can put it that way. I'm not saying that would happen here, but it >> anytime there's that's what everybody says until it happens, right? So I don't know I I guess I think the online is I mean that's the next step and I think people majority will enjoy it. Maybe maybe you want to try. I'm not against doing it both ways for a year. Say, but then after that, I mean, we kind of got to say that's where we're going. >> Mhm. >> And we'll help people out. Like I know right away when I think Minowaska was one of the first ones I

059remember doing it and we went there a lot for different, you know, our kids' stuff plus other people's stuff. And they had two lines there. one where you could kind of the fast track, you know what you're doing. You already had your tickets, you had your phone out, you you went to the right, you went right through. And if you had to pay with cash or or they would show you how to do it, you know, where they had somebody there helping people the first time. >> Yep. >> You know, this is how you do it. And then usually they'd have it the second or third time >> because I think even up at Concordia, I think you they had two lines there even for that section boys championship game because that guy was a

060cash paying person. signing was between >> you were that guy. >> I was that guy. I thought my line went faster. Maybe it didn't. Maybe I just think >> Do our concession stands take cards? >> They do not. That's his next proposal to >> I mean that that's my concern is if you say, "Well, you can't pay with cash." Well, nobody's going to bring cash anymore. So, >> then our concessions are going to suffer. And that's like that's, you know, booster money there. >> Is it is it worth giving up 12 and a half percent of the ticket sales to go online? I mean, a dollar of $8 is 12 and a half%. >> That's my concern there. And I don't know if we really want to raise up to another dollar to say now

061our ticket prices are nine and six and and stuff like that. So I can ask him because I guess that would be the other thing we have to look at total revenue as we're talking about revenue. You know, I think we went we had this discussion when we said, can the kids, you know, do we let our kids come in for free? >> Yep. >> You know, what is that cost of the district? And it was it was a very big cost. I mean, I don't remember what the number was, but you know, the total revenue from our kid going to game cost >> was was not a high number. I don't know >> the staff and first responders. I was the whole that whole group. There there's a whole group now that we don't

062you know but I think at that time the conversation was >> the revenue from ticket sales from sporting events is not a is not a it's not a huge >> sure >> item right we're not whatever we're not collegiate you know >> well it's getting smaller too >> with the online you know you can you can sit at home and watch it from your couch so you know the stands aren't being filled as it is so We're we're losing those in-person bodies. >> Maybe this, you know, I don't I don't know which way it goes, but definitely a conversation. Maybe we say it's all cashless and we just I don't know have some sort of availability. I I just feel like you can't I don't know to cut rip the band-aid off. I don't know.

063>> We need a transition. >> Maybe that's hard for me. Yeah, >> has done the cash and cashless option for a few years. I feel like >> they kept it open that way. So, >> I wouldn't go straight to cashless >> cuz I feel bad for our ticket t takers, right? They're going to be the ones that are going to take the brunt cuz some of those people get really upset. So, you're telling me cash is no longer any good in this society. That's the piece that I want to be prepared for because some people get very upset because that's always been the best form of payment. So, well, should I have Jake? Like I said, he's got a list of bullet points. Maybe he comes into the August 6th meeting. gives you a little

064time to think about it and then we can decide how we want to move forward um with that if we like he said the least that he'd like to do is just start prepping people for the following year to say we are moving to a cashless system here's what it's going to look like and maybe it can be that give and take but I know he's apprehensive because he said if we don't move people that direction then it's going to stay the other direction and the efficiencies aren't there but maybe I'll just have him propose that at the August 6th meeting just to lay those details out and then as a board you can see kind of what you think. >> And I just wonder, I know we've used the square system in the past,

065you know, concession standwise. If we have multiple entities that use that stand, that you can sign in as a different user in that system and it'll log those dollars for each individual organization using that. And it's not a very expensive startup. You mean probably under a thousand bucks to to get fully set up to be able to take, you know, just maybe that's something we should look at >> overall going forward. It might streamline a lot of stuff there too to be able to, >> you know, pipe your >> Yep. >> stuff in different directions that way. It might might make things go better for concessions as well because >> I know the opposite happens too. Oh, I don't have any cash. I can't get Oh, here you go. Yeah. >> You know, so so

066there's there's the opposite happening as well, >> right? >> Venmo's been huge when you go around with selling your kids' stuff and they can't say they don't have any money anymore. >> I'm in favor of moving ahead with >> cashless, but we need to be prepared for someone with cash. >> Okay. when we talk about like what Josh brought up about, you know, not filling the stands anymore. Is there any been any Maybe Kevin can add to this, but I like the fact that people can watch from anywhere. Get that out of the way right now. That's the best thing. My parents have watched many, many games over the years, and it's been a blessing that they don't have to drive here every time to watch a game. And they watch pretty much everybody's games,

067including the ones my kids in. But has there been any talk about like how many districts are charging for that service now to to recover some of that revenue that we're losing by people not showing up? So like like me the next year if I don't come to a game now cuz my kid isn't here. you're losing that revenue from me paying to get in and you know I'm free now with as a staffment but when it wasn't it you're losing that revenue losing the revenue that when I buy a slice of pizza or whatnot >> so is it something that we should think about of trying to recover some of that is I mean it's great that it's free but I mean are there some schools now that are charging is majority that are

068not charging for their to watch the huddle or >> the majority of schools do not charge. Um BBE is one that does um so that's not uncommon. Um for a home school it's not that big of a deal because you pay and you get the whole season. It's the opposing schools that it you get quite a few complaints from because they have to pay for a whole season of WCA WCA athletics for one game. Um the options that Huddle offers us is the pay-per-view option. Um you can also sell advertising on the the stream. Um, and then I've seen some other schools just almost do like a a request for just open donations to help us keep this service free and open to all public >> because that is one that advertising piece. That's something

069that Jake was looking into now, right? Yep. >> Didn't he mention that before? >> He's looking into that piece there. that would help recover some of that revenue that we're losing by people not physically coming to the games. >> But I do agree with Kevin. I've seen some schools do that where like you said, grandparents will say, you know, it's a lot easier for me to stay at home. I appreciate it and I can give a $100 donation because here's probably how many games I was going to go to. So, I've seen more schools do that. Like you said, the hard part is so BBE can watch their kids play here because that was always the argument that I'm here. But, but now our fans can't go watch them. Like you said, you can't buy

070just I want to follow my grandkids, so I'm going to pay for this that you got to pay at each school. But I think more and more because they get those complaints when they when you walk into the building, they say, "Well, sure. Hope you guys enjoy watching it at our school, but we have to pay to watch it at your school." And I think people are just like, "Let's just pay for it to to not have to worry about that complaint." So, but I think it's something that, yeah, maybe we just do a open donation to say, "Hey, this is a great service that we provide. You don't have to travel here, but we are." But I think more and more are getting to that. I think even the section or region 6A for

071a while remember you if you had a section game we had to pay like $200 to post that because the region secretary was concerned about the loss of revenue and things that way now I think they've eliminated that just realizing kind of the change to cash list. Uh this is just the now it becomes an expectation. It's not a necessarily a luxury. It's just who we expect to be able to have access to these games and things like that. So, but yeah, maybe we can look at that piece, too, just to see if there's an open donation because some people may say, "This is worth a lot of money for me if I don't have to get out in the weather. I don't have to drive. So, each year this saves me $250. I'd love

072to give that donation if I can." So, So, should I have Jake bring a proposal then, do you think, to the August 6 meeting then with all those different pieces there? But really, maybe the push right now is transition period >> to give people time. consensus. >> Okay. >> We have to have some sort of transition. >> Mhm. >> Mandates that come off slow as hell. >> That's right. Or he's got to be the ticket taker at each event. Oh, yeah. This time they don't like this idea. >> All right. Well, that brings us to our finance report. We're moving right along here. >> Good morning, Tanya. >> Good morning. Hi. Hi. Um, I'm Tanya Mson. Just wanted to introduce myself. Um, so I am taking over for Toddi as business manager through SMS. And,

073um, just so you know, he'll be involved in the transition period. So, he's still there. Um, he's still available for help and questions to help with the transition. Um, so I'm excited to work for you guys. Um I have worked with SMS for four years and before that I worked with the River Falls School District as business manager for 10 years. Before that I was at Winnamak School District as business manager for five years and then I did audit services before that. So I look forward to working with you. But I'm going to go through the pre u preliminary results. I'll share my screen here. See? >> Okay. Are you able to see that? >> We're seeing your email right now. >> Oh, my email. That's not what you want to see. No, I have

074a hard enough time answering all on my own. >> Do you want me to see if I can pull it up or did you get it already? >> Did she still there? >> Yeah. She did. Pull it up. So when she gets back. Yeah. There >> you I'm sorry that wasn't very off to a very good start here. >> I'm going to see if I can share my screen and then I'll pull up the report if you want to start >> talking to it there. >> Yes, I can start. Sorry about that. So, these are the results um for June 30th, as of July 8th. So, just so you're aware um these are not final. Um the audit process still has to happen. So this is basically a cash basis result. Um so a lot

075of things will still be happening and we'll show you updates in July and August as well. So um the general fund is listed first here revenue. Um the big numbers highlighted we have received about 95.5% of our revenue as of uh July 8th. So, that's a very good thing. Um, for state revenue, we're at 94.3%. Right now, we would typically want that to be 90% because there's a 10% hold back from the state. So, that's a good thing. Um, federal revenue is at 25%, but um, we have some federal draws that have to happen still. So, that will come back to 100% shortly. property taxes um 107%. There's a big process in the audit that we'll have to go through to reconcile that. So um that percent will be lower but we'll see how it

076is. Um there's needs to be some allocations to community service and debt service and that'll happen during the audit. Then as far as local that's coming in at 95%. So that's overall the revenues. Tonnie, can I just interrupt real quick because I think when you say that it should be at 90%. So what you're saying is we're actually 4% over projected revenues right now in a good way. >> Correct. Yes. >> So we're we clarify >> receiving more revenues than we initially thought in our in our budgets there. Okay. >> Correct. Yep. So then for expenditures, we're we have spent about 96% of our total expenditures. There will be some expenditures that come in yet through the audit process. I know there's a cleanup payroll that happens in on July 15th. And then there'll be

077some supplies that were budgeted for this year that maybe haven't reflected yet. But overall, that's a very good percent right now that we're under. Um the biggest place we're under um dollar-wise is in the salaries and wages and employee benefits. So approximately 350,000 to the good right now. So that's good. Um purchase services is a little bit over at 101%. Supplies at 84.6%. % then equipment's at 86% and then other small expenditures are 59. So as I said we'll go through an audit process and show you updated numbers later but we're looking very good and won't be budgeted versus what has been received or spent as of July 8th. And I would say our salaries can be attributed to the fact that we didn't fill the egg position or the district office administrative assistance. So

078it's not that we've misspaying people, it's just that those positions are still in the budget. We just did not get those filled and so had some savings there. >> All right. Yep. So that's what I'll go for in the through in the general fund. If you want to go to the other funds on like the third page, I believe. So it says activity other funds. >> So I'm sorry. >> Yeah. So So I've got it bigger on our screen so they can see it. So they're seeing that now. Sorry, Tanya because Yeah, you're seeing it the other way, but yeah, I've got it now pulled up so they can see it. >> Okay, good. So activity other funds that just lists the um food service, community ed, debt service, and trust. So these percentages for

079revenue for food service. We're at 73.4% of our budget and there is a timing process with food service. Um the revenue that we get for our meals served comes in later. So there will be a receivable that we set up during the audit. Then community education is at 55.2%. And um what I said before with the property taxes, a lot of that is not reported in community ed right now and that'll be fixed or changed during the audit process. And then the trust fund is at 56.8%. Then for the expenditures, food service fund has spent about 88.2%. 2%. So, um about 65,000 lower than our budget. Again, there'll be a cleanup process of additional expenditures. Then, community ed is at 88.4%. And debt service is at 98%. So, overall, those are the results as of

080July 8th. Do you have any questions? questions, comments. >> So, I think the summary is general funds tracking very nicely. It's fund four that that uh community education that includes our preschool and daycare is the one that Tanya and I are going to sit down and just really bring to you to say these are the issues, the concerns that need to be brought to your attention. One of those is going to be preschool, right? We offer free preschool. So, I think that's just one thing that we have to realize. have to do a general fund transfer. We'll be able to do that in October when that when our final budget numbers are done where we're thinking potentially there could be a $200,000 transfer out of the general fund to help cover it. Doesn't cover all

081of it, but it gets us in a better direction that way. So, um but yeah, we got to figure out the other areas where it's because that's not all preschool. We got to find out the other areas too if there's some coding pieces that we need to do differently and things like that. But that's really our next charge is to get that back in the right direction. But yeah, general fund is we're not deficit in the general >> fun here for that that fund that daycare community whatever fun that we're short on >> that I mean Megan was working on that a little bit trying to come up with some answers to that right and >> what if you can like you say that's the next thing what when do you estimate that you'll have

082some answers on on what we should do. >> I think when our audit finalizes just to make sure because there could be some possible things that got coded to community ed that need to be moved over to the general fund. Is there a reason why there's some you know so we need to make sure that all the employee coding was coded to the right direction that we don't have some general because it can just mean that instead of putting in their long finance code where it gets build to instead of putting 04 which is community education fund they could have put 01 so could be a uh community education expense but it got charged to or it could be a general education expense that got charged to community ed so I would say October once

083the audit is complete to make sure to say if these are the true numbers Okay. Then what were the areas that we really showed large gaps in? So I would think and now I'm speaking for you Tanya, but do you think October, November would be a time that would >> correct? >> Yes. >> To give real definitive answers to say here's our to say that as a board you need to know each year it's going to cost $125,000 for preschool. So that's a a given. I don't think we're making any changes on that. Or maybe you do say we need to when we started that was, you know, this is going to be an expense and and at the time I know there was surrounding communities that did that and and we lost kids there

084and so that was a choice at that time. Maybe it's a different choice now at this board, but you know, that was the conversation was this is going to be an expense to the district, but it's one that we feel is a has an ultimate payout with keeping kids here. And so that that was the conversation at that time. And I think hopefully we one of the things that Megan did point out is we get some pathway to grant scholarship that are available to us. The application's like 17 pages long. So because we offer free preschool, there is no incentive to complete that application. However, that would generate additional revenue for the district. So I think we've got to find some ways to probably have somebody sit down with those folks to say we do

085need you to fill this out. Otherwise, we're could get to a point that we're not going to be able there might have to be a sliding fee or something like that. But I think that's one of the big areas that Megan said that yeah, we get those scholarships every year. We never get the revenue because nobody fills out the application. Again, one of those things, well, if it's already free, why do I want to take time to fill out and if it's 17 pages and it's not our 17page application, it's from the state. >> So, I think just getting that cleaned up, too. So, if we can generate with our BPK funds, which I think that was the other reason I think my very first year, I think that I was here. I think the

086prior year you got VPK money, then that went away for a couple years. Now, we're back on for eight seats at South. And so, hopefully that'll help generate some of revenue to help offset some of those expenses. And this is this up this current school year. Fiscal 26 will be the first time we'll be able to have that back in there as well. >> Part of that filling out that application is education, right? educating those folks that how important it is to us, >> right? Yeah. >> So that we can keep providing this service. >> So is there plans to do that then going into this year that somebody's that's their job to contact these people and and explain? >> We've talked to one person about that. So I think that we've got that kind

087of sorted out. It's just a matter of what's the process? What does it look like? You know, do we do that at early intern conferences? We just got to get that sorted out. Yeah. Because with the free it would kind of go inside with the free lunches too that we need we need that paperwork filled out for free and reduced >> right >> because it generates revenue too. So >> you know I mean it seems like something I'm not trying to get on your case. I promise. I'm just it's something we've been talking about for six years that we need to do this. We need to make sure people are filling this paperwork out and it doesn't seem like we got any further down the road on getting people to fill the paperwork out. So,

088>> well, I think part of that communication piece, you know, is I'll start to do some probably every two weeks putting something out on social media. One of those is going to be these pieces here to say, "Hey, we've got great programs. They cost money. Here's a way that you can help." So, then we've changed with our JMC student management system. Now, folks can fill out that educational benefits, so the free and reduced online. They don't have to do the paper pencil. They can do it as they're reenrolling or checking their enrollment of their student. they could just take care of it there. So, we're hoping that that facilitates that process. >> Well, correct me if I'm wrong, but um there's no ramifications, right? We can ask you to fill it out, right? >> At

089the end of the day, I'm still going to feed your kid at school if you don't fill it up. You know, like there's no there's no we can't say, "Oh, we're not going to let your kid eat, you know? You know what I mean? It's a tough piece to give people to do." So, >> I I totally understand that, May. I'm just saying that >> we got to keep trying new things to to get them. We can't just >> continue the same way we're doing and have just hoping hoping isn't working. We've been hoping for six years and it ain't working. So now we got to >> physically come up with ideas and things to try, you know, well that didn't work, but you know, >> that's all I'm getting out of. >> Nope, that

090sounds good. >> All right. Any other questions for Tanya? Thank you. >> Yes. Thank you. >> And you'll be staying online, right? And for close session, then at the end of the meeting. >> Yes, I will. >> Thank you. >> Y Thank you. >> And then that brings the approvement payment of claims. Mr. Porter, do you have any >> We'll talk touch on a couple things here. I'd like to thank one, I'd like to thank Maggie for the work she does in the office. I think she does a fantastic job, you know, watching our where our pennies are going and what's coming in. And um she's been great to have there. Um we had uh Palmer bus over build us uh which is one of the things that she caught and we finally um she

091was able to get that corrected. So, we had $1,4682 uh that we got cleared up and um so um wire transfer. Um we had a credit card um the state golf and professional development conference um that Paul had spoke on earlier of $3,500. Um one of the things that I noticed here was the um SAVIS expense which is our Chromebooks and so forth. Um like to just mention that that uh that's a pretty good chunk of money. Um around 58,900 or $59,000 in that neighborhood for the Chromebooks, um teacher laptops, stuff like that. Um what else I did not mention? Um yeah, Travis or Trafer Holdings was the Chromebooks. Savis is the language arts, excuse me, that was 589. Chromebooks was 29,835 and 50,915. So excuse me on that one. So, we had a total

092of payments of $583,12859. And I would make a motion to approve. >> Josh. >> All in favor say I. >> I. >> Motion carries. >> Um, moving down to our consent agenda. Again, we'll move 5.2.1.5 will be its own item, but we'll have the following items. We're going to approve the minutes from June 18th regular meeting. Uh approve the following hires. Uh Kim Hendrick, PAR professional. Christine Gerard, PAR professional. Luke Ryan Elementary Dean of Students. And we will also approve the following contract agreement memberships. The West Central Minnesota Community Action Inc. Agreement. That's a yearly. These are yearly. >> This will be a two-year two-year. That's where we get the $250 added lease payment each year. >> Uh the 2526 Central Lakes College contract, the 2526 um Minnesota State PSO contract, and the 2526 Minnesota

093State ECS contract. >> Yep. E campus and the high school. >> Got it. >> Um so I would look for a motion to approve the consent agenda. >> Some moved. and a second. >> Second. >> All in favor say I. >> I. >> Motion carries. And then 5.1.2 would be to hire Kaylin as a secondary school facts and title one teacher. Because it's a relative, we'll need a unanimous consent here. So I would look for a motion to hire the fax and title one teacher. >> So move >> and a second. >> Second. >> And all in favor say I. I >> oppose the same sign. >> Motion carries. >> Who? So I know is Ryan and Ryan. Okay, >> thank you. >> All right. Now we move into new business. We have the resolution

094to accept donations. We have the following donations today. Uh Friends of the Prairie $70.14 bus cost donation. We have North WCA PTO for 1730 and 80 cents for field trip donation. Uh the WCA boosters $6,500 for um >> score up at North. >> All right. New scoreboards at North. What is that? NEM. >> Is that >> North Elementary. Got it. I haven't seen that one. >> No, neither have I. That's Maggie. >> NEM is a new code for me. All right. Minnesota Historical Society for 1166 for a sixth grade trip donation. I would look for a motion to approve that resolution. >> So move. >> Second. A motion to second. Roll call vote. Gross. >> Yes. >> Porter, >> yes. >> Sanstead, >> yes. >> Sour, >> yes. >> Albia, yes. Olrich, >> yes. >>

095And Vincent, >> yes. >> All right. >> Who made the second on that? Was that Darren? >> Okay. >> Uh we'll move into the 10-year long-term facility maintenance plan. Uh this is a plan that we have to basically go through every year. Um, and so there's a couple of different pieces to it, but can we do it? We're going to do it all at one time. Is that right, Mr. Brown? >> Well, we'll do this. So, the first one is really kind of the statement of asurances, but showing you the revenue plan, expenditure plan, then we do the resolution is the second piece there as well. So, really and and Tanya, please feel free to jump in, but what MDE wants is to make sure because this is what we levy taxpayers, right? It's part

096of our state piece there. they want to make sure that boards are aware of. Here's our planned um projects over the year um that have to qualify for LTFM. So if you look at those expenditures that are identified there um really putting a lot of focus. So remember this current school year is our final bond payment for our LTFM bonds which would have taken care of the HVAC project um that way. So that's the final payment. Now we'll have money back in those accounts. These things can be used to take care of any deferred maintenance project. So it could be roughs. Now you'll notice on that spreadsheet that it says anything over h 100,000. Um you could they encourage you to go out and get permission from MDE. Then you can add that on top

097of the levy. So you could say it's $150,000 project. We'd like to do that. We are checking to see if this HVAC project in the auditorium will potentially count for that as well. But it's going to be it could be sidewalks, playground, roofs, exterior doors, interior doors, and hardware windows. So that very So next school year, we have a $70,000 um earmark to take care of the windows at North. The windows at North are becoming Chad said it's going to we can make it one more year, but after that, some of those windows can't open. If you open them, they could fall out. So we've got that earmark there. It can be flooring, it could be ball field fencing, roofs, um any of those different pieces like site projects. So, uh it's all those different

098plumbing, electrical work, things like that that have been just used to be the old deferred maintenance. They've all rolled it into here. So, we've got things planned out over the next 10 years to try to be strategic about those different pieces. We each year we change this annually so we're not locked in. So, we may say next year we know that we're going to redo flooring in this building here. And Chad, I believe we figured flooring in this building here was well over $100,000, right? So, we would earmark that for that. >> Yeah. For the hallways and stuff like that. So, it's just a matter of ear marking those dollars, but they want to know that we have a plan. You can allow it to accumulate over time as well. Some districts don't spend it

099each year. You can allow it to accumulate. You don't lose it. And then you can say, "Hey, we'll save it up for three years and we know we're going to take care of this project." Or you can bond against it like you did for the parking lot, the roof, and the HVAC project. But >> so that's really why it hasn't been much of a conversation over the past few years because the majority of our LFN money has paid the bond back that we did the the uh HVAC parking lot, couple of roof, well the roof here and >> the gym I think south, right? the gym itself and actually the education lane was also done as part of bonding against that. So anyway, so now as we move forward that will be a continuing conversation

100but it's a yearly requirement. So >> um so first we need to approve the plan that would be 6.2 look for approve the 10ear long-term facility maintenance plan. Is there a motion for that? So move >> and a second. >> Second. >> All those in favor say I. >> Same sign. >> Motion carries. And then we have the resolution adopting the school's fiscal year long-term facility maintenance plan. Is that That's the statement. That's the next page there. >> Statement of insurance. >> There it goes. >> Y. So, let's see. Um, resolution adopting independent school district 2342. Uh, fiscal year 27 long-term facility maintenance 10-year plan need resolve. The school board of independent school district 2342 state of Minnesota approved the attached fiscal year 27 long-term facility maintenance tenure plan. The motion for the adoption and

101the foregoing resolution seconded by do I have a motion for the resolution? >> So moved >> and a second. >> Second roll call. Porter >> yes. >> Sandstead. >> Yes. >> Sour. Yes, >> is I'll be a Yes. >> Yes. >> Vincent. >> Yes. >> And Gross. >> Yes. >> All right. Carries. >> I have a question. May >> Yes. >> So, we passed these plans. How are they followed? How do we >> So, realistically, and this is a long time ago, they, you know, the this year's plan, we have it budgeted for this many items, and we try to forecast what we're going to use those dollars for going forward, right? So like this year we don't have as much dollars because it's going to pay off our bond. Next year it'll be what

102is it? 270 >> 250,000 >> $250,000. So we're going to plan what we're going to do. You know, next year's plan says we're going to do X, Y, and Z. Well, if we get to next year and the roof falls in in the library here, we're going to fix the roof in the library and that's going to adjust that plan. It's just saying that we're projecting out what we're going to use those dollars for. Like Paul said, we could say we're spend any of those dollars for the next five years and we're going to save that and we're going to have, you know, $1.2 million built up and we're going to redo the roof at, you know, one site or whatever. So, >> and then when we, you know, do something different, we plans change,

103>> do we amend this? Is it something that needs to be >> we just means we voted on it now? Do we need to vote on it again? >> We'll vote on it again next year. And if there is amending that, that's why it's continuing, right? So, we kind of have a plan. We have a pretty good idea what we're going to do with those dollars this year >> and probably multiple more dollars than what we have coming through that. And then as we move forward, you know, those dollars are available for certain items only. And I don't know, since I've been here, we've gone over that number probably every single, you know, we use general dollars to to complete all those tasks that we can't because we don't dollars in that. Does that make

104sense? >> It's really a tracking mechanism for the state to see how the dollars how you plan to use the dollars and that they're our airport does kind of the same thing. You know, they have to have a master plan that gets passed every >> every year what they're going to >> they think they're going to do, but that doesn't mean they end up doing it. >> Yep. >> You know, they might save it for next >> year something else comes up like what Maya said. >> Yeah. Being taxpayer money, they just want to make sure that the board's aware of it. So they're like, "Well, how all this money came through and you didn't have an idea how $300,000 >> tools back hasn't spended." Yeah. So those are the basically we just continue to

105renew that plan >> and adjust of what fires at the feet most >> think the nice piece will be now. I think it's a great point that you bring that up that with buildings and grounds that's going to be something like we do capital outlay, right? We're going to identify those projects to say Chad's going to come with the list of recommendations and they're going to say, "Yep, we've got this much money. Here's how we believe it should be spent for the following school year." So, we'll probably do that through the course of this year coming up with that list. Like I said, Chad's kind of prioritized windows at North and but that would be something that you guys would say here's how we believe it's the best interest of spending our um deferred maintenance

106or the long-term facilities maintenance funds. The other thing I forgot to mention is lockers is something else that can be covered in that as well. So it's quite a So we'll give you the list to say here's all the approved because that's what the statement of assurances is saying you're going to use this money to take care of these expenses. It's not just a another funding stream to take care of salaries and things like that. So let's see >> the other pieces is as we go forward facility plan um this is all based on square footage and age of buildings. So if we let's just say this plan that was presented that comes to fruition now we have 110,000 square ft of old building is not currently that would no longer be in in place.

107So our they'll recalculate our funding based on just this current building footage because that will be the only thing that's old enough to qualify for it. >> They'll average it out. Yep. It's an average. Yeah. >> So it'll come back to we would change our funing would change at that point because of the it's based on square footage and age of the buildings that you're utilizing. So >> the old buildings have benefited us by giving us more dollars. >> Well, you could say that except for they've given us more headaches, too. So anyway, so >> and we've kept it we've tapped out. So it's not it's not an ending. Tonnie, do you want to jump in? What is is it 30 years I think is the max on how their formulas? I was going to

108see >> get more as they're older. It goes from like 20 to Yeah. 15 or something like that. >> Yes. So they'll average out the square footage. >> I believe it is at 30 years. >> Yep. >> So whatever we build new, they'll say this is at zero years. They give an average. And so if you look at that spreadsheet, it'll show you what the average um age of the building is. That's all part of the calculations as well as your student enrollment. So Tanya actually started to decline because we have to figure out our own revenue projection to say, "Okay, we believe we're going to decline five students every year because we also didn't feel it would be appropriate to say, hey, we're going to keep it at 850. We're going to tell you

109guys we're going to get $350,000 so we got more money there." And well, we truly don't have that. So we've adjusted that as well. So think mainly just taxpayer money. Tanya, is there anything that I know you're an expert in this area. Is there anything that you want to add to that that maybe I miss didn't explain well or maybe practices that you've seen like Nathan said, how are we going to track this or we've got a buildings and grounds committee? Any strategies that you've seen before? >> Um, I think it really varies by school, but you know, as long as we I mean, the plans can change just like you said. So, it's just a way to show that we're going to make good use of the state's money. Um that we have actually

110thought about it long I mean out 10 years that we I mean everything you said was pretty much right on. So >> they want us to have a plan that the board's aware of I think is the simple way to say that. >> Yep. All right, good question. Um, we'll move us into 6.4, the fee schedule. >> So, Jake did a little review there with other schools to see where we're at. And we're kind of already in that upper third of what other schools charge for fees. So, we don't believe there's any um need to change our activity fees for 7th through 12th grade admission fees. Everybody's kind of charging that same dollar amount. Well, that may change after next month's meeting if you decide to pass that cost along uh to the consumer there.

111And then remember, our meals are free, but what we do need to keep um updating is our non-program meals. And a non-program meal would be, and we don't have this happen. I don't think we had it happen at all, but let's say a student that's not enrolled in the school comes one day to visit. We can't give them a free meal because they're not one of our regular students. USDA does not allow that. So, that's why we have to charge that fee. So you'll see breakfast is a $1.50 which is still anywhere else you go it's still fairly cheap uh for uh for an elementary student $1.75 for the secondary. I've got the adult at 250. Now the state sends out what the minimum requirements are. And the other thing we have to do is

112we have to show that we're again it's changed because the state's covering all the meal prices, but we used to have to do a um price lunch PLE I think was to make sure that we weren't subsidizing paid meals if you were getting because some schools get a lot back in meal reimbursement that you could not subsidize paid meals, but now all of our meals are free uh for students. So that's changed a little bit, but they want to show that we're always making sure we're managing those dollars. So I've got that set at 250. Unless the minimum is higher, we'd have to change that. Then elementary breakfast or lunch $275, secondary $3, adult $5 unless that is again set higher. And then we cover our milk prices with those prices that are identified. And

113then the food portion, student comes back in. Again, doesn't happen very often, but if the student comes back in because we have extras and there's an extra hamburger, it would be that $1.75 or an extra entree would probably be an easier way to say that. All right. Any questions on that? >> Why is the adult meal higher if they get the same amount of food? >> Because we cannot subsidize their their cost. >> You got a job, >> right? So, a visiting student comes in, they they pay the same prices. >> They would be the non-program of the $3. But yeah, you're right. It's the same same components. I would say elementary is different. Elementary is going to be less food than what the adult would get because there are smaller portion sizes at the

114elementary level. High school will be a little bit different, but the yeah, the state sets the state minimum. And I think that's mainly is not we can't subsidize that meal price. And the other thing would be too, I guess I should say secondary non-program meal. If a student comes through the line and they get their free meal and they come back through the line and take a second meal, that's what they're paying. or if they don't take the other issue that we've had a little bit, some students don't take what constitutes a full meal, then we've got to charge them the $3. And so trying to explain to them that I know you're not going to eat the carrots, but you got to take the carrots, otherwise we got to charge you the $3. I'm

115just going to go out and throw them away. Yep. But here's we don't set the rules or the guidelines, but and they monitor that. And so that's what happens there, too. USDA guidelines. All right. So, I look for a motion for the 25 26 schedule >> and a second. >> Second. >> All in favor say I. >> I. >> Motion carries. >> Um, substitute pay schedule. Any questions on the looks like we've changed this slightly. Kind of looking at 2% was kind of what I was looking at. between two and 3%. Um I think we have the subs who we have so it's not necessarily attracting any new subs and this keeps us comparable to others that I'm aware of right now. So but just adding that small increase to to to hopefully keep up

116just a little bit. >> Questions comments on that for a motion to approve the sub schedule. >> So move second. >> Second. Josh say I >> I >> look at the um game worker pay schedule >> and this is being proposed by Jake as you'll see the last time it was reviewed was fiscal 21. I guess just a couple things to bring to your attention because I had to ask uh Jake one if you look at football you'll see JV is $100 and I said well that is a significant jump from where we were at. what happened? And he goes, "We have a hard time getting officials to start with." So those are actually certified JB officials. So they're like a I should say certified officials. So like basketball when those three officials come in,

117they're certified. Here's the rate they charge. That's what we're getting for JB football officials as well. And Jake said, he goes, "We're still trying to find ways to recruit new officials and things like that." that. And then some of those is you're going to see um baseball again would be the the certified official rate there. You're going to see ticket takers for those yet. We realize we don't claim tickets for baseball or softball. Uh but it is when we get to section play, we do have to do that. So then that rate is that's kind of what the rate that the region six has established. >> Any questions, comments on the game worker pay schedule? Look for a motion to approve. >> So move >> and second. >> Second. >> All in favor say I.

118>> I. >> Motion carries. >> Uh consider approve the water to water heat pump replacement project in secondary school auditorium. >> John or Josh, Chad, do you want to come up here and kind of help us come through this? So, and so you're going to see we have both from G&R Controls as well as Ellingsson. Um, and uh there's one piece there that I'll confirm or we'll have to confirm with Ellingsson. I think it just they didn't remove it because you see in the includes it talks about building automation controls, interfacing, disconnect, and reconnect. They've gotten both the includes and not included. But my understanding is the newest email that you sent me this morning includes that. So that is all in not to exceed those dollar amounts. And uh so the Bosch is like

119for like those are more expensive, considerably more expensive. The carrier is a different brand. They do have a commercial division. Um so it is commercial rated equipment. Of course they're less costly. We currently have a contract with G&R Controls, but that does not mean that we can't choose Ellingsson to do the work and Ellings that price now does have them taking care of the computer work to disconnect because that's all I think managed right with computers and you're able to watch those in the building offsite to manage those pieces. The other two pieces that Chad did a nice job of getting information on is the rebates are significant. Um about 50% of the project they did mention, of course, remember they are sales f sales people, but they did mention that those rebates aren't always

120guaranteed, you know, so if we would hold off and they also said it's not in the best interest of the district to run at a at a rate or not running at full capacity like we should be. that could have a little bit of harm to our system. And so those are there for you. Chad, is there anything else that you wanted to add on those pieces? I know it's been a lot of work for you to get those put together. It's taken a while to get the computer software pieces to get those prices. >> Yeah. I just I I know that um Mr. Brown will have asked too that the Bosch is more expensive. Um what we have if you go upstairs and look, it says Florida heat pump on them. Um Bosch bought

121them out. So Bosch is the replacement for those. Um and the carrier, you know, it's pretty common as a as a home name. And I I did ask this question because I didn't know it, but they do have and have for um I think he said about eight years or so, they've had a commercial provision. So it's not just a from the carrier company. It's not just a beefed up home model that that they'll be slapping in there. That's what's in the new building actually. >> Yeah. Um and yeah, as far as as these costs, I' I've tried to work with them. Um because there are going to be cranes involved to get them up on top of the buildings. They're probably going to have to cut out the doors up there to get them

122into that penthouse um possibly and stuff. So, I made sure that that all of this is in here. Um because I told him I said I don't want any surprises on our end and I don't want any surprises on your end when when when things happen and then you've got to write us change of tickets and things like that. Um so as far as both of these proposals um there should be no surprises to either entity involved at the end of the project >> carrier there was a little bit of some electrical work right so you said the Bosch they could take out put back in there's no additional electrical work >> but that's been figured in I mean on these proposals um but yes I mean there there will be a little bit more

123work if they put a carrier unit in um because of your flow uh rates and things like that that go through these systems and also there's a um going from a 70 to an 80 amp it kind of the explanation he gave me. So there is a little bit of work but I mean it's minor but it is it is in these plans yet. So it's not again not we're not going to vote on this or you guys are not going to make decisions on this and then after the project's done we're going to see another slip for another 30 or $40,000. Um, that was that was my main goal working on this is this is what we're going to we're going to put out or less. Um, the only other thing is is like

124they said and and I don't know. I mean, like I told Mr. Brown, I said, "Yeah, we did the light project and they were gave us a rebate on the light project in the gym and you know, we spent all that money and it was like what 2,200 bucks or something." Um so the other aspect of this is when the one guy told me that says yeah I contacted about your rebates and it is 50% of the project um he goes that's significant and I'm like you know this is too good to be true. So when I started working with the other companies, I told them right up front, I said, "Hey, these guys are telling us that through our rebates and they checked into it and found out the same thing." And and they're

125all very surprised that it is that significant. Whether it'll be there, you know, like you said, they're salesmen. Whether it'll be there next year if we decide to hold things off, who knows? Um, but at that point too, holding things off, you're you're stressing a system that's there. That's the the part you guys have to make a decision on. >> So, are we looking at is the recommendation the Ellings and Carrier is that that what I'm reading? Am I reading this correctly? >> That would be my recommendation. I guess I didn't know if there was a if we want to keep like for like it really looks like the warranty is the same. So, that would be my >> And does that is it going to mess I mean to have some carrier with the

126rest of what's in here? You're still going to be able to see all that. Everything's going to be back onto your system so you can >> Yep. Yep. It'll it'll all It will all match up and and come together. So there will be no visual changes or or separate things that I'll have to look into just because of those. Yeah. It'll it'll all stay at one site. >> And how we going to pay for it? >> Well, right now we'd have to use long range capital improvements probably. I mean, we I think we have a little bit of money as well in our operating capital, but my suggestion would be long-range capital improvements. However, we do have so we just approved the LTFM plan. We do have an email already to Sarah Miller who reviews

127those plans and puts them on our levy to see if this would be an allowable expense. She has not. She said she needed to look into it to see because under IQ improvements, which it would be an allowable project, there's usually an engineering study that sounds like you have to improve the air quality. So, this could be that fine line, right? If we don't do it, the air quality is not going to be good, but we're replacing. So, will they allow us to do that? So, it could be something that they could come back and say, "It's an allowable project. You can add $125,000 to your levy or we can do half of it, but we would probably right now just I think we have is it about $400,000, I think, in our long-range capital

128improvement that was set aside years ago by the board, you know, to take care of some of these surprise large projects. So, right now, that's where we have it earmarked. We can't say we can't take next year's LTFM money to say we're going to backfill that project that way. We can't be my question. >> Yeah. So, we can't back fail that way. >> Is there any option to what's is there any option to split the payment with the place like or where we >> they'll look to see the work out a little bit to get it? >> Yeah. The auditors always >> So we didn't >> auditors always want to know when the work is completed. So I mean we push it a little bit sometimes by ordering our supplies in April and May and

129we ask them to bill us you know July one. So we can do that but they do say because we have to say they never came out of the packaging. The classroom didn't use it. We just want them to inventory before they leave. But so they always want to know when the work is completed. If you finance like what I'm saying is finance it over a period of time and for a portion of the early finance we'd have to use those funds that we can't replace but later in it that portion would get paid out of LTFM. >> No because the project was done in fiscal 26. So it's when project completion not payment. >> So you're comfortable that we have the money to do this? >> We'd have the money there. I guess I

130would hopefully Sarah Miller will approve that to say that we can take that 125,000. I guess it's still more reassuring. I think the first time Chad came to us, I think we were thinking 335,000 which was pretty alarming, but I think 125,000 to not stress the system to make sure we have things working the way they're supposed to. I think it is probably a necessary expense. It would be really nice if it could >> You're okay with it finance wise and you're okay with the carrier unit? Yeah. I mean, I I I don't know if it was brought up or got it, but the for us to get the rebate and I talked to Mr. Brown loan, you're talking about money, >> we have to be paid in full and then we send that in

131to runstone and then they kick us back. But that's I mean just >> our otter >> or otter. Yeah. Just just >> gives us another run. But yeah, um I yeah, I I think either one will be acceptable for our systems. Um I guess my opinion is is I I think it's better to do it than to wait. We just spent how many thousands of dollars to put it all in. And I don't nobody can give us a straight answer. We just don't know what's going to happen to keep running at I think actually it's about 22%. So, but that's the information we got. So, I mean that's up to you guys how how you as a board want to go about it. >> Other questions, comments? >> Yeah, I have with the Helingsson bid.

132I was looking at this yesterday. They they specifically say not included building automation controls, interfacing, disconnect, and reconnect. So, we'd have to hire someone to um probably hire GNR controls then to connect and disconnect. >> So, you know, so the one I just had to update this morning and that's when I was saying that they've got it listed both. So, if on the computer, are you looking at the amended agenda? >> Yep. And so, if you look there, it says includes and not included. They have it in includes and not included both. So, I think they forgot to remove it because they were working on that last night. They have that will do that work. And so you see at the includes at the very bottom it says building automation controls interfacing. >> I see.

133>> So they just didn't delete it but we'll confirm that to say but that's what they I know that um their rep got a hold of me last night about six o'clock and just said we we've got a plan to take care of that. We'll give you an updated quote which is this quote and I think he emailed it to you last night chat at about >> 10:30. So that's why I got it added this morning here with the but it's supposed to include he said that would include all that but I think I would say the board should or I would recommend that the board approve it contingent that that contract be modified to remove that line out of there. >> What's the what's the motion you're looking for? Well, at this point it

134looks like it would be to accept the um Ellingsson's carrier proposal for the water to water heat pump replacement >> for the 256800. >> Yep. >> Correct. I'll make that motion. >> Have a motion. Is there a second? >> Second. >> Any further discussion? I have reservations about getting a different company involved. I don't I don't know what Ellington say or what GNR controls say about having I know it's a $20,000 difference, but I I can see conflict coming. >> How far do you want to go with this? >> Yeah, whatever you feel comfortable chatting. Um, I agree. Um, I totally agree with you, but the next step that steps in is the person for Ellingsson that talked about doing the computer work and thing like that has moved from GNR to Ellingsson. So, he

135does know the system. um with GNR that we do have the contract with. Um I have gone back and forth with the three of them. There have been emails between Ellson's and G&R Controls that I'm in on and that Ellingsson is trying to get information. So they know that there's other companies and and they're fully aware that it might not go to them. I don't I don't feel that that will change anything if we do go with a different company with our contract with GNR controls with the rest of our systems. Sometimes it just gets to be a when we have an issue in about 3 months or two years we get to you see a he said she said thing you get two different companies this company comes one day oh no it's Ellensson's

136Ellson's comes the next day or a week later no it's not us and then you just snowballs >> well and and well and the other part of that is is both companies are you are using this one's they're both doing carrier and they're both doing >> Bosch Mhm. >> Um maybe a little bit more if one was doing carrier and the other one was doing I don't know whatever's out there another name of of another company. But the other part of that when I looked at this too is is we've only got two companies. >> I mean there there's Bosch and Carrier. That's the only thing they've ever put out. And I did ask I've asked them both. I said is there is there anybody else? And they said nothing commercially that we would want

137to put in for you. And there's nothing unique in the bid of one versus the other, right? So, we have no reason not to take the low bid because we have no experience that there will be a problem or that there has in the past, >> right? Yeah. >> There, like I said, there's nothing unique like this bid has >> something that the other person that was in our specs that the other person can't provide. Not that we at the very beginning it was going to be the computer connect and disconnect that was going to be the issue but now we've got that >> if there's not it makes it tough to not >> if they I mean if they get this the not included stuff out of there or I'd like to see the

138final I mean what is the verification on because right now those two wipe each other out and we don't have a um you know any any to me there's no bid on connect and disconnect because they're it's in not included and didn't include it. So, >> do you want to table it until we have that or do you want >> I'm comfortable moving forward with it if that's >> I think that's >> as long as that's clear. >> You said that as well. Paul Paul mentioned, you know, that with that correction >> that was in my motion. >> Yeah. Right. Right. So, that'll be in there that has to be replaced or removed and >> Okay. Yep. If you're comfortable with that piece there. >> All right. Then I have a motion and a second

139on the table. All in favor say I. I >> oppose the same sign. Motion carries. Um adoption for a resolution calling for a special election to fill school board vacancy. I think really the only discussion there is polling place time. State statute requires 5 to 8. We're out of the metro. Metro is a different time frame, but we can do five o'clock to 8:00 p.m. Um we could do all day. We're just not sure how many voters we're going to have. Then you have to have three election judges at both sites. And you usually go 1 hour before, 1 hour after. Uh we did talk to Chad and we're recommending that we also do a hand count of the ballots. Uh and that's also allowable to do a hand count. They do require the automark

140machine. That's for anybody who chooses to use that machine or if they're disabled and that's one that marks the oval for them. So we will have to have that at the absentee site here and then both combined polling places. I have notified the auditors of all five counties or the election officials at all five counties that were looking to do this special election, but I guess it really comes down to 5 to 8. Do we want to go We can go a little bit earlier. We just can't start in the morning, close, and reopen. So, we could do 4 to 8. It is dark. You know, I know some of our um people don't like to drive in the dark, so if that's a concern, maybe we go 3 to 8. We can't have any

141activities that night from 6 to 8. Jake has already said that we don't have anything because on their calendars it shows statewide election anyway, but um any thoughts on that? So, it's really trying to wa watch the cost of those election judges because if we go from 7:00 a.m. till 9:00 p.m. often times you have to have two different sets. I think this last time when we did the operating levy, we just had one set, but that was a long day for those folks there, too. Um you know, that way. So, again, one seat for a one-year term. Did you say you have to be open till 8? >> We do have to be open till 8. >> So you can't go 3 to seven. >> Nope. The minimum is 5 to8. But yeah, we

142can't close the >> I just want to make sure I heard that correctly. >> Yep. >> So there's two questions here, right? First, we have to adopt the resolution calling for a special election. And then we have to adopt >> the combined bowling places with the amended hours. >> Just doing that amendment with the hours because that combined one initially said 8 a.m. to 8:00 p.m. So we just need to have those. >> I just want to make sure we're on the same page. So the first the first motion we would be looking for would be calling for the special election to fill the board vacancy. That would be motion number one for that resolution. >> And we need our time there. The last >> time is in the time. So the time so that

143this one makes >> I thought that was part of the combined bill. >> It's both. Yep. So if we change it here then I got >> Okay. I understand what you're saying now. Yes. Okay. >> I guess I would like to add an hour to it. >> I think we did four to eight. That would be sufficient. >> 4 to8 >> I think so. >> Okay. Everybody here comfortable with the hand counting? I guess that's the other piece too is the that was Grant County auditor's recommendation was to do the hand counting you know that way while having the election judges do that saves a little bit of cost then by having to do the optical scan testing and all those pieces there so if you're comfortable with that but four to eight >> yes

144yep >> all right so I'm going to summarize what this resolution here Um, it resolved school district 2342 in the state of Minnesota. Um, the clerk shall accept a affidavit of candidacy for the office during this filing period which is July >> 29th through August 12th. Um, it would be for to fill one vacancy for a term of one year. um expiring the first Monday in January of 2027. Uh let's see here. We would say Tuesday the 4th of November between 4:00 and 8:00 p.m. And >> you'll want to read the second paragraph because that's the one that applies for our election. The special election is held in conjunction with the school district primary or general. Is that the one? >> Yep. >> Um general election in an oddnumbered year. the school district combined polling

145place and the precinct served by those polling places as previously established and designated by the school district resolution for the school district election not held on the day of a statewide election are hereby designated for this special election. So, we have to give notice 84 days in advance to the county auditors, >> which we meet that qualification today. >> It's just telling us about our posting requirements. Yep. >> And then just a sample the what the ballot would look like. Yep. >> All right. So, I would look for a motion for that resolution to call for a special election. >> And a second. >> Second. Probably better do a roll call. >> Roll call vote. Sansstead, >> yes. >> Sour, >> yes. >> Alia, yes. >> Yes. >> Vincent, >> yes. >> Gross, >> yes.

146>> And Porter, >> yes. >> All right. Now, amendment two, or I should say resolution number two, is to amend our combined polling places because those were established as an 8 to8 polling place when we did it originally back in January. So, now we're amending that. um resolution to be the 4:00 to 8:00. Does that make sense to everyone? >> So basically, pursuant to Minnesota statute 205A.09, 9. The polling place will remain open for voting for school district election not held on the same day as a statewide election between the hours of 4:00 p.m. and 8:00 p.m. Is there a motion for that resolution? >> So, Nathan, uh, roll call vote. Sour, >> yes. >> I'll be a yes. >> Yes. Yes. Vincent. >> Yes. >> Gross. >> Yes. >> Porter. >> Yes. >> And

147Sansstead. >> Yes. >> Carries. >> All right. Next, we will look for a motion to close a meeting to discuss negotiation strategy on Minnesota statute 471.705 sub paragraph 13D.03. Is there a motion to close meeting? >> So move. A second. >> Second. >> All in favor say I. >> I. >> Motion carries.