001and we will call me to order. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. We have no visitors currently. Um so we'll move into adopting the agenda. Uh there are a couple of changes. Note under the approvement uh payment of claims the total number 749438.81 uh the wire payments is 487826.13 and we will also add 5.2.3 under the personnel items and it would be a resation for Are there any other additions or corrections to the agenda for a motion to approve a second? All in favor say I. Okay. Well, I'm sure you're probably already heard on the news that the legislature did not complete the work by the deadline of May 19th and
002so they're going back to a special session. meeting committee meetings hopefully get all that work done still concerned I know some lobbyist that give us information said that really the hope is to be done I think before Memorial Day otherwise then the next deadline would be June 30th before shut down happens however on June 1st I'll start putting information out layoffs and things like that so hopefully they get it done my understanding it should be able to be done but should done by May 19th as We do a couple items that are bills that are passed. One is pension reform. Mr. talked about that at a prior meeting. So we did get some pension reform taken care of with that. And then the unemployment insurance allocated another$und00 million to take care of that. So that'll
003finish up this summer and the following summer. I think there's some discrepancy after that if that will continue. I believe house has some plans to sunset that we'll have to wait and that there are the two that schools that have taken shape there. We'll just have to wait our complete financing pieces which of course holds up negotiations just a little bit as well. District year end picnic will be next Thursday May 29th. So if you're able to help serve the board has done that in the past if you can't completely understand it is during the work day there but 1:00 this one will serve food. So we need to have We can still use that grill. I reach out to Mr. Seam from actually our processing class and some sides and they're hoping for raspberry
004sh but they don't sell that I guess anymore. orange on that. We'll do that at 1:00 next Thursday and then the awards recognition will be at 2:00 years of service pins as well as our teacher and support staff of the year awards and we of course retirement recognized at that time as well. Graduation is Friday at 6:30. I know there's been out to the parents I think and the students and everybody knows that Friday at 6:30 p.m. as well. I know the MDE visit again. Just some exciting news that we've been Mr. Swatsky hosted MD here earlier this week and they were supposed to be here for about 30 minutes and being about four or five hour visit and they'd like to have um his group present with them at the school board's leadership conference.
005So exciting piece was there for our egg department buildings and grounds be meeting at 8:30 this morning to take care of or discuss a little bit on the repairs that need to happen in the auditorium as well as scoreboards elementary and some signage potentially for the state tournament team. three things that are on that agenda. We've got our three sage curtains. So we get those ready teachers last May 30th comfortable summer meet there. Mr. $200 baseball bus service for $67,382 for 1185 bus service for the girls basketball team was 523 and then we had payments to our nonredit reimbured stuff for 3507 and 1887,000 I would look for the total checks of 261 61268 of 487,826 13. So total ban of claims of 749,4381. Is that a motion? All in favor say I. Motion carries.
006That moves us into our consent agenda. Um, approve the meeting minutes from April 16th and May 7th. Any additions or corrections to the meeting minutes? We also find the following personnel continuation teachers of Taylor lamps and Elijah Wallace and we also have that resation from there. So then we also have a final meeting of polic 506 student discipline. Policy 517 student recruiting policy 518 orders. Policy 519 interview students by outside agencies and policy student to approve consent agenda. All those in favor say I. I will give you that second. All right. That brings us to new business. Uh we need to approve the resolution accepting donations. We have the following donations. Land Township $1,200 for summer recre 100 for summer recent fire relief association 200 for open gym donation township 400 for summer recurrence township
00750 for summer lake 100 for offer visit donation lake fire relief association 500 for change makers A fire association 100 for a stage fine arts donation association 500 for open gym relief association 1500 for summer association 500 for summer box for also the city of 1500 for Motion resolution to accept those donations. Call and Vincent. Yes. That brings us to the resolution related to termination teacher contract probationary teacher of those correct excuse me commission was able to teach in that class and so to repost candidate to build that. Okay. So, um the school board of independent school district 2342 pursuant to Minnesota statute 122A. Subsection five district master agreement teacher contractary teacher in school district 25 school year 202 That would be the resolution. Is there a motion for that second? Yes. Resolution with the
008reduction. This is actually placing. So process process first place. There's an opportunity teacher to challenge that if they want. There was no challenge there. And so this is the final piece of placing this room. Oh, sorry. Where's the school board? on April 16, 202. Yes. Uh 6.4 approve the class of 2025 candidates for graduation pending final approval by administration. This is just a yearly approval for that. So we have 56 graduates graduates and I talked to yesterday's track. Any questions on that one? Then I look for a motion to approve. Second. All right. All in favor say I. Same sign. I should be on stage. Okay. Uh 6.5 Then we are going to consider and approve the job description for the Dina students position. Oh wait, I'm sorry. Sorry. Approve the 242 revis. So we
009set that preliminary calendar. If there's any changes throughout the year, the board does need to revise that. It does impact funing. We all our minimum days, all our minimum number of minutes, but we just have to make those adjustments. So, as you remember, several of those days uh were good weather. We did have some days as well due to having very successful uh tournament teams this year and so that was exciting times there summer number discussions that need to be held but here is that revised calendar that needs to be approved allies. Any questions? Yeah, that's that's exciting. If there's no other question for 24. Now we'll take a look. the des and just for some clarity there I think was trying to figure out what's our best mesh to put that position together um
010you know that way as we have have transition so one of the options that was kind of as I talked our admin team was um what do we we know we have some pre student behaviors at the elementary level so are there some pieces there that maybe skill set that is would be helpful thoughts was maybe somebody that has some special education backgrounds, some training and deescalation could help with that. I know there is a little bit of concern from our elementary special education staff that we do have reduction at North Elementary. We had a teacher who resigned her position. We've not filled that position. continue to monitor if we see additional student numbers and things like that that it wasn't just that we're not going to do that but this would offer an opportunity
011for that person if they have that special education background licensing to fill that role as well which would allow the district to get some reimbursement I can reach out to Todd and Todd Travis as long as we're doing duties related so it's going to be helping those special education teachers with some paperwork evaluations and stuff like that would all count towards that. So, uh possibly we could see 30% reimbursement on that. You know, 30, excuse me, 30% of that position could maybe be reimbured if that's what it comes to, which would help some of our cost savings there. Still leaves a community education piece out there. So, um I did talk to Megan a little bit about that and just said, is there opportunity? She just said a lot of time this year was spent
012with student management. often times placed out of school hours and things like that. Um she said really the biggest thing is what we do in the district office. She said without having anybody there put more workload on her from start to finish getting things done. So she said that would be one piece to consider. However, she said yeah could be maybe somebody on a on a type basis that could take care of that. And then you saw with the daycare piece I think that's going to be a simple fix. We do have some extra elementary with a few folks um just because of travel didn't work out as you start to travel and also you don't have the extra time you travel with some of our specialist teachers and so we can maybe have them
013or somebody else help cover one hour per day so our supervisor dayare supervisor um it is in their job description but has time to do that otherwise they've been with students the entire day so we take care of the administrative clerical duties billing as well as you know securing people if they need stuff like that. I know that pasting before that just said daycare came up each time this position becomes overwhelmed because of daycare dayare dayare but we need to look at that at that piece there as well is the daycare and some less numbers in our preschool and so there is some available time there as well. So having school teachers take care of the the paperwork and things like that. They really have five hours plenty of time to get that taken care
014of. The only thing is there may be a requ I checked with the group one thing is there's concern about we need to get this fil position that needs to get filled and I said yes I understand that I think we could potentially have some internal candidates you know maybe some transition moves there as well there's some possible interest there you know that way but I guess at the same point too recognizing realizing so we have to be careful as we make easier where those conversations were at with the administrative team and just wanted to bring those to your attention. I would say you know the one thought that I had out there having a 30 to $40,000 savings initially that was off the table. We're not going to be able to accomplish that. You
015know that was unless we know teachers but that really came back pretty concerning for staff. I think you guys brought that last time we have student issues and now that teacher gets pulled out so what services are not being handled there and things like that. So that was the one one concern of that teacher model just as well and things like that. What was the I'm not saying that we got to go back. What I'm saying is what was the process of dealing with behavioral deals? Yeah, I don't know if that would have been maybe the secretaries, maybe Louisa and Sherry, they've been for a long time. I will I do I do know just when I first came a lot of the discussion that's when um Harold retired right as I came into the
016district, there was a lot of conversations about that going back and forth and the comment was the need for that second position because the administrator was constantly traveling back and forth primarily for behavior issues. And I think unfortunately so I know when I first started off as an administrator and a principal in the district and they said well be the elementary principal because they secretary takes care of teachers what they need as many behaviors for student behaviors I Megan might Yeah, it's a huge change. I think the concern that staff has there's not somebody there to take care of that we do our secretaries are eager to take that kind of mention some ideas to them put them and things like that. So, so yeah, I think that's the biggest thing that I heard from
017the I think some of our teachers was the student management piece. We've seen it escalate the last how many hours talking about I just think that's important. Megan said it all depended on a little bit. So she said she thought if there's support, right? Yep. Yeah. And she said that would probably be the months of she said kind of starts in March and through May you're collecting the donations and you're also getting that program ready to go and things like that. She said people said I can't take care of myself. So she felt one hour per day on average to get that done. She said some months are on average. She said so it's going to be two or three hours per day. Some months where it's not going to be anything. But again just
018said it really does matter too. She said there's support there's no billing. I did talk to Maggie a little bit and she said she could assist with the billing. We just get a document ready to go. So our supervisor could have that ready to go. They can share a form so it's all clear that way. Now all that's taken care of by I believe all the last talked why this is So is your recommendation that this is here is going to be completely removed from this position? Yes. So they're not going to be they're not going to be p somebody else going to do it but ultimately they're responsible somebody else is ultimately going to be responsible for this and not care that supervisor time to get that done because what's happening is they were
019in the mix all day long. They didn't have time to actually secure people they there after school. gives them that time to have that plan. When is that time? This is two separate questions. What you're telling me is the date here of the what used to be in the job description will no longer be there. don't have to worry. They go home and they don't have to worry about and secondly with whoever's going to be the day supervisor when that hour they're going to be given a day or whatever when they take that hour anytime during the day I can't imagine you're trying to find something at noon you'll be one of our current staff. to that role to say it might be. So when somebody calls in at whatever 11:30 and says make it
020to the day here is that person going to be able to that has to find that they be able to start working on that right then or do they have other job duty until 3:00 you know what I mean by time to do that my hope would be that they have plan A plan B plan C to say I get this call these are the first that they can reach out to. It may be even if it's not if their planning period is already ended, maybe they need to reach out to Tony or Daniel and say, "Hey, I don't have somebody after school. These are the three people that are on that list. Can you please call them and see if they can be here?" Sometimes it's one of our internal staff. Just a quick
021email to say, "Hey, we don't have anybody covered. We got a teacher that's covered several times for us professionals all states." So, it could just be having that ready to go. To me, it's kind that ready to go. Maybe just asking the secretary is that just get that email out that contact and confirm that. Yep. We got this person to take care. I just Yeah. I mean, just be got to be open and honest with ourselves. Not going to be that easy that it wouldn't be a problem for the last couple years, right? It's more the problem in the job is the billing, you know, like making all that other back and so not just necessarily calling somebody when somebody calls sick [Music] I mean they've all said that you know stress of making sure
022there's enough role that might there be hard time to say hey we will do it at one to two so if you need to make that change you can do it at that point I mean they have another Those like things that pop up already there. I just want to make sure that we need to do this right. Yeah. I would say in those cases potentially They also say, "Hey, what can I do to help here?" I think they had a list of three or four people to go list and things like that maybe the day we just covered that piece there of that But still trying to secure people $2. So if you're professional making $202 the same thing as well. So just make sure that we have people that your recommendation community with
023that position. I'm open either I think yeah somewhere else or is it just a separate stipen piece or is it an overload? I mean we can look at overload we can look at the stipen I do like a little bit of the idea. So to me the biggest thing that I kind of came up with was remove daycare was the big issue when I got emails back from both folks that role dayare was I think one person each no matter what question I asked that's how it started out each one was a little bit different question but still they care so um so I think removing that piece you know we just need some people who are still in that area to help it's becoming more time consuming even though our student numbers are going
024now it's become more time consuming frustration for some of our our folks as well and so what can we do to make sure that that support is there students needs additional assistance what can we have? So I think if it's somebody with that skill set that may be able to have some more training in deescalation some of those areas that might help eliminate that just a little bit and again also take care of that concern lovate that as well. So I don't have the perfect answer. either one of those works well. I guess I'm a little intrigued by the idea of special in the past. We had conversation about, you know, community ederal this is a stepping stone. The question is is that is that community administrative position does that make a fulltime job doing
025all of those things. I guess that would be question is we've had this conversation just every time we hire this position. What does this look like? So far Every time this comes up, should we change this? And so, you know, so far we [Music] haven't support. So, they would be some of that comfortable just I feel like I feel like we made a lot of str and two or three people and I want to make sure I don't want it here and it's just my day. So now we have strong community supporting that takes time. So maybe it's a a statement to have somebody administer that maybe secretary takes care of all the marketing right there to be made as well that as well. My biggest thing to be quite honest is we can't add
026more cost to of those savings. That was kind of my initial thought teachers. I thought maybe this is an opportunity to save dollars concerning. Well, the instructional I guess we could look at that. add to the position. We had that conversation again. I know that that's been obviously we haven't fil whatever decision we make buildings wise we're going to need somebody to be able to manage some sort of public engagement portion of that manage but at least help produce We're in this discussion. Where do we make the decision? Are we making the decision? Where's the end? I think we end seems to make sense to people as well. looking at that summer. I think kind of hearing the conversation my recommendation would be but I just want to know she's concerned because she's going to
027be transitioning right so we have summer programs that are going to be up and running but I think maybe there's a stipen paid to somebody to administer to have that skill set as a stipen but then a lot of that goes to the district office administrative assistant that can help with the district office there but also then the marketing and then that community there to take care of that to me that would be a really good process. So, you know, 20 hours on average and she was doing everything. So maybe it wouldn't be 20 hours a month that you had that support. So maybe the beginning because we have some directors right now. Maybe one of those directors would say let's get this through this summer reevaluate. I wonder if there is interest in that.
028I guess we can say allbody obviously those that are already involved. We have some teachers that are already involved with our program. Are they Is there somebody else that add to somebody's willing to get us through the summer time gives us time to get that district office piece lined up for say okay here's how the duty looks like here's We have some people that are in the building way back when I was teacher. So just check that line could be more flexible to say we know it's not quite as busy. However, you still want some opportunity. We still want to see growth. Say we're going to cut it all the way back. We'd like you to grow the program. So I do like that idea to see if there's somebody to help us transition here
029manage those programs. They're ready to go now. We just need somebody to manage them. still long term. I guess the question would be are we comfortable with this being students position that more to the special education side right yeah or preferred and but then that changes our If they don't have guess what you have to get certificate, whatever it is that I think I would like to say preferred because who knows maybe somebody applies and also they're a rock star in the community. Okay, guess what? Yeah. Based on question, do you have to order in the special edes or those pieces? Is that So yeah, just give us a little bit of flexibility if somebody comes in for districts here. The position management assistant principal assistant principal stay long. Yeah, the student position has changed
030over the last five years as well. Look for a motion to description as we stated agreement with that should be should have been attached there as well. Um I did make one last minute change um last evening and that was the fact that I know that is looking to have that be any players. there's any additional activities outside of the day that they're responsible. So if there's a concert or something like that addition to that piece and the one thing that I did change is now it's 41% instead of 43 it's 41% WCA 59% we will assume our portion mileage as be overly pushy on some of those things. Still keep your cost initially set 43 57 just already aware of the hours and stuff. So start over there and finish their day over at
031South Elementary. So hopefully we get candidates position. So it doesn't necessarily I mean it's at least a full-time position but it doesn't necessarily build K12. So some questions on a motion to approve the shared agreement for music. All in favor say I carries. That brings us to session discuss negotiation strategies for a motion to approve meeting. Second. All in favor saying or are you staying here?