001Thank you all very much. All right, we have a second. Second. Any further discussion? All those in favor signify by saying I. Those opposed. We have an approved agenda. So, our first agenda item is school construction project updates. Good. Good evening. I like those shirts. All right. So, uh, just want to give you a quick update on the middle school, uh, project. Um, so here's our drone shot on the front. Again, you can see, you know, all the rooftop equipment is up there and we're in the process of commissioning all those units. Um, so the building is pretty conditioned at this point already. The the DOAZ units um are working. They provide some conditioning, but it's mainly for fresh air into the building. and it's uh control the humidity and make it nice and cool
002in there. I just want to give you a quick picture. So, this is um as part of the project uh we renovated some of the existing classrooms in the original building uh to turn them into science classrooms. So, when this project is complete, we will have five science classrooms per grade level. And so, this is one of the uh newly renovated uh class is here down the seventh grade hall. So you can just see the case work that's gone into it, the new ceilings and the floors. Um it's it's a beautiful space and so you can see the the floor, the tile there that will carry over into the addition as well. You'll see some some glimpses of that shortly. So we're back into the addition just looking down the hallway. So again, just quick
003update on that. So, first coat um is is on the walls. Um and in fact, as of today, um where you live in this picture here, the door frames are not painted. The door frames are actually the first coat paint on them as well. So, continue to make great progress. Here's this sample classroom. Um just everything's looking great. We are well ahead of schedule. So here you can see looking down the hallways frames are being painted and this is up on the second floor. So again you can see the finished work is starting to take place. So the tile is on the floor and I think you have four or five of those classrooms that's taking place. They're able to do they're able to complete two classrooms a day. And by the way, this is
004the uh classroom that has a beautiful view out towards the football stadium. That's my office. Yes, this is a look into one of the new science classrooms in the addition. So again, pointing out the case work that's going in on the walls. You see the tile work, the lights are in the ceiling. And in fact, we did a preliminary walk through today. Um, as we know, um, Mickey and I, um, doing a pre-sealing inspection, uh, looking at all the all of the things that get hidden when they put the tile up so that we can make sure all that is to our standards. And so we gave the GC a list of things that we want to correct it. And so before they do the final inspection, we'll go through again and just make sure
005all the stuff. And that concludes the middle school. At this point, we are this under we are on time under budget. So he set you up for that. That he did. That he did. So uh we have spent 19,298,271 toward the middle school project. This represents 74.24% of our budget. We are 87.12% complete uh with the project. As they said, we are on time under budget. Uh there I had updated the change order log for the middle school. Uh there are three change orders this go around. Um and they are listed on the sheets for your reference. Question. It should be your third sheet. Third. So, um, we had a change order to take out one of the workstations at room 807. Um, we have done this for three rooms down middle school. Uh, so
006we wanted to take care of that one. the water hammer arresters um in order for us to better maintain them over over time um we asked for valves of the water hammer arresttor so they're taking care of that for us it's an additional thing above the the spec that they had for it something we want to help later and then there was an update in the code that required us upate so what uh about $7,000. Yeah. Any other questions? All right. Thank you very much for that update. All right. So, moving on to the CP project. So, um if you're at congregation today, you probably saw the uh new uh parking lot uh that's there. So, again, we've made a lot of great progress uh in the uh project so far. Um they um they
007fixed this several weeks ahead of schedule. Um and so we're excited about how we're going to be able to do that. This gives us a few extra parking spots. This was to replace the parking area that was in front of the old ninth grade house to begin with. And so we ended up with a few additional uh spots. This just give you a different view looking at it towards the middle school. Beautiful. Uh and this is the um a lot of people ask what this is for. Uh so I wanted to to share with you guys. So this is the way early schedule. This is if you notice it's a one way out towards the highway right here. And so if you're in this the new CE part of the building when it's finished, you
008have no way to get back to the high school. So we here and put this new road in. It's a one-way road that gets you from the new CTE parking lot back into the high school parking lot without having to go in onto the main road. [Laughter] We probably wouldn't complain if they did that, but that's what that's for. And so it's going to be unused um you really until this project is complete. But it's there and ready for us to use it. I did want to give you a quick snapshot. So, we have uh two uh three um underground storage systems that are going in that have been mentioned to you before. And I just wanted to show you a quick snapshot. This is the first one that's going excuse me under the parking
009lot and flood the CTE building. Uh and this just shows you the finished product uh with it. Um but basically under there is um some big yellow uh tubes that basically house the water. uh when it runs into the system helps it to uh release at a slower rate um so it doesn't overload any of the the systems around there'll be two additional these going in a little bit larger than this one um and they will be housed in the um the work yard of the CP and they tie into like the main they do tie into the main lines yes in fact you can see in the image there where we work with dots replace the road that went on the road there. You can see that strip of highway that was redone right
010there. It actually connects into that line right there. I just wanted to show you. Um so the CT area where the building is going to go. Um we are um actually getting ready to start dig footings on Wednesday. So tomorrow we'll begin the process of digging the footings and we're hoping um early next week to um start laying the first part. So again, making great progress. This just another shot looking back towards the high school. Just kind of showing the area where the C will go and then the connector will be looking at the high school second floor. So the middle floor always to the left. That's where the connector bridge will connect to the high school. So far in the dirt, we haven't found anything. Nothing of any uh notice at this point. You
011can see in this image uh to the left there, there's a little for the concrete footings uh that they have unearthed. Um but nothing of any magnitude, any significance. We did have our pre footing meeting uh yesterday in which we kind of talked through the process. So as I will be out there every day doing the process, but if they find something, we have to be there. investigate it and document it as well. That's it. Yes. I will say when Elvis was doing a song, Elvis climbed up in one of those dozes, got caught. Yeah, we'll just leave it at that. We'll just leave it at that. But we had fun. So there are no no current change orders for CT. Uh we have spent $2,159,3857. That represents 5.49% of our budget. We have completed
0126.7% of the project. Uh so we are on time. Any other questions? All right. So on to our consent agenda. We have a second. Any further discussion? And I have my standard finance questions to confirm that all people are names on purpose in favor signify by saying I. Those carries on to our action items 8.01. Good evening. Questions regarding the highlights again. So this uh so yeah this is our second reading of our BSBA policies that came out of the last um session. So just last month Dr. Coney presented these. Um would you all like to get a summary of those as well? some of those. Is there anything that you No, the only one that we really had to look at was the one policy on the professional development on the noninstructional professional development.
013They only allowed 25 hours of noninstructional professional development and that's over a fiveyear period. you can only give that professional development once within that very first six months of employment and then not for another five years. So we did spend a lot of time going through all different professional developments again but they fall in line with state code as well as federal code. So that's the one exemption in policy. So most of the non-instructional training we do are provided by And the only other question I had was think EBA regarding insulin and glucagon or diabetes. Is that both for type one and type two or specified by doctor? Yes. So it could be one. So both of those are for hypo glycemia. So typically it's type one. Okay. But but if you were to have
014a case it was but the glucagon what it does is it just burns the materials in your liver to um feed you some sugar until you can get the right stuff. I didn't waste all that paramedic train. I still remember a few meds. Any other questions? And I asked it before last additional cost associated with these policies. No. Um the only one we're waiting on are stop kits as part of the retardance plan. I just say we spoke about nurses and not thus far. Thanks, Becca. Any other questions on policies? uh policies as presented. Second any other if not all those in favor signify by saying I those motion cars. Thank you very much. Thank you very much. And on to our adoption of food service dead something we we do every year this time
015of year. Um and see if it looks like most of these that the contracts for the previous year. Good evening. So, um last year I joined the Southside co-op. So, which is a group of about 22 school divisions and I did that when prices started going crazy because we had um better buying power in numbers. So, uh, last year we rode off of the pullups bids because one school division sits bids and then the other 20 plus ride on it. So, this year, um, to answer your question for our ice cream and our milk, those were bids that were that were being rolled over. So, we're riding the rolled bids. The other, um, our food staples, which was awarded to Richmond Restaurant, which now includes our produce. So, last year a separate produce did, but
016they did it all inclusive. So, we got better pricing with the one distributor doing the produce as well. So, that is a brand new um they went put out an RFP and that's a brand new bid in Richmond that bid. So, we'll be using that and we'll roll that for the next five years and then the paper bid is the same distributor we had last year, but that was a brand new bid to put out an question. Yeah, I just had a question. U doesn't need to be exact, but roughly how much more is it costing this year to this coming year to feed the kids from last year? I knew you were going to ask me a question and I and I don't quite have the answer. I've actually been working the last three
017hours working on that because when we roll a bid, I get the same product items with and I can just compare the pricing because these were two brand new bids. It's about a thousand different products. Some are the same as last year, some are different, and it's extremely time consuming. So, I've been looking at it. But, it's interesting because some of the items um have a a slight increase, some have a drastic increase, and some have actually decreased. So, it's going to probably take me a couple more days of focusing on that to be able to come up with an exact number of where we are, but I feel pretty good about where it is. Usually, we're like a 3 to 5% increase per year. And I think we'll probably fall within that just by
018eyeballing it and seeing where it can fall. Well, that's good. You know, you hear him so much about grocery prices going all over the place that you know it was something really out of sight and all of a sudden like it's something falling within a normal range. Yeah, we had a big increase last year. So, I think it's kind of balanced balanced out now is pricing. But I'll be able to tell you that So what wonderful things have you been involved with lately? It's pretty much out there just running it just you know trying to keep feeding our children. So our summer program was a huge success. Um our biggest ever record breaking. Yeah. Last year we broke a record of 37,000 meals which was up 12,000 from the previous year. And this year we
019um did over 49,000 was like 49,500 meals this summer. [Applause] On our last our last service day Thursday, we actually handed out 9400 meals in one day, which was it blew my mind that we actually did that. And to put it in perspective, the whole of 2019, we did less than 1,000. So, one day we did more meals than we did the entire summer of 2019. When you when you say a meal, what is a typical meal? What's in it? What's in it? Yeah. Um, what's our typical school meals? So, for summer, I glean the the most popular items from the school year. And so, when we do our when we do our hot lunch, it's all of those items. So they'll get a cheeseburger, barbecue on a bun with the same fruits and vegetables.
020So it's a complete meal with protein, grains, fruit, vegetable, and milk. And then what we've been doing through the summer um operating under the rural non- congregate rule is I we've been giving them a hot meal at lunchtime and then give them a take home breakfast. So we're trying to get as much food in every child that I see. You know, give them give them the most in one city. And then on Thursdays, we would give them a three-day take-home bag. So, they would get breakfast and lunch for Friday, Saturday, and Sunday. And on that last day, um that we served because we had to shut down for two weeks to get ready for the new school year. We gave them actually 10day take-home bags. So, they got their hot meal for the day on
021Thursday and then they got um 10 breakfast and 10 lunches to take home. So my team, they're incredible. I mean, absolutely amazing. The last three weeks, I had 10 employees doing all of that. The max I had over the summer was 16. We operated at two central kitchen. So it was it was a welloiled machine, but they packed we estimated 450 10day take home bags and we had so it was pretty incredible. And just to I know Randy never likes to brag on herself, but I mean the the Um, that was a great question, Mr. Harris, and you put her on the spot to talk about some of the things that they've done, uh, because it's amazing. And she and her team this summer, um, have been just going at it, and it's just not
022simple. I mean, they're they're having to prepare this, take it out into the field, keep it hot, keep it warm, serve it, move from space to space. We now have 14 different sites um throughout this community that we serve in. And they're moving from sight to sight as the day goes on. And they're doing this in amazing fashion. And um and and some you ask what do you normally serve? I went out there several days. But and they would serve on one day. They would have a grilled cheese or barbecue or peanut butter and jelly or it just goes on and on. And the kids were all I mean the kids and the families that come out there are excited about it and they're in line. They're like, "Yeah, yeah, yeah." You know, really excited.
023And even even more important than that, they're giving out books and they're giving out books to families to read and to to the parents to go read to their kids. And so it's just more than just passing out food as well. It's also, you know, a piece of education. But your your team does it with such enthusiasm and just with that positive gritty attitude getting out there getting it done and it's just amazing to see. And when you think about four 49,500 meals over, you know, the summertime that's been out there, think about what I just talked to you about going from site to site and all the things they have to do to get that 49,500 meals out there. It's truly an amazing feat and uh just want to really want to congratulate you
024on it and say great job and way to continue to look out for this community. And and number two um which you didn't me mention we we were able to recently put out um since the last board meeting that we are eligible for C with the community eligibility program which means all of our students will continue to get free breakfast, free lunch um here within the school year. That's not a guarantee every year. That's something we have to apply for. Something Randy has to work diligently with her numbers to make sure we qualify and get them in the proper hands. And the work you do with that is also amazing, but it takes a lot of time, energy, effort, and and just working through to make sure we can make it happen for our schools.
025It's not an automatic every year, and that's one of the things we want to make sure everyone understands. That is something that's year to year. Uh, and most recently, some of the qualifications could be changing as we move forward. We don't know what that's going to look like, but this year, uh, from my understanding, we have solidified the fact that we have C for our students, which is which is a great opportunity for our families and our students to be able to get a meal or breakfast every morning. If you ask any of our teachers when they, you know, you talk to them, two of which sit right back there in the corner, you ask to have a kid come in and be able to have a full belly in the morning, have a breakfast,
026that's a big deal. And that's a big deal for them to start their day off on the right foot and then to be able to get a lunch and you know those are things that that are great. We all know how we are when you're hungry you get a little grumpy, right? So u kids are the same way so we can make sure they're fed. So just I just want to say uh the work you're doing and the work your team is doing is amazing work and we're just grateful to you for it and just really proud of you. Thank you. I appreciate that. Amazing team. Yes sir. said I just don't do all no everybody every child in those schools public schools is eligible well not eligible they will receive a breakfast lunch if
027they're in an after school program after school meals this is not in any way but you send a kid home with the backpack Have you ever received information that big brother doesn't Yeah, that doesn't happen. And we provide meals like when we go out in the summer, we we provide meals for all the children in the household. The great thing, the great thing about being able to participate in the rural non- congregate piece of it means that parents can come up without their kids and um we can provide meals to them for their children. So parents that take a lunch break because they're working all day and come out and grab meals for their three children and take it back with them, we're allowed to do that. Other programs don't allow that. So um we
028had lots of kids this summer where like two two children would come out and there were four siblings at home. We give them the meals for all the children. So we feed everybody. Yep. Amen to that. We second that. We second that. That's for sure. The most I had was 16. they, you know, given on and off with vacations, but I had 16 people sign up to work summer. So that was the most I ever had. And at the end, some took off after summer school ended for vacation. So we literally ended the summer with all those big numbers with some people, amazing people. And three of them were some of my new hires that we hired in May and jumped right in. So they got trial fire and um yeah, they they was actually
029very heartwarming because two of the young ladies that I hired had never worked in schools before and put them in the kitchen and they were in charge of prepping and sealing um and packaging the meals and on the last day because we had so many meals and multiple vehicles going out to keep the food at temperature. So they got to actually see what all that artwork over the summer the result of it and giving it to the children and the families and they were just like smiling from there to here because they said it was so rewarding to see the joy that all the hard work from the summer brought to our family. So that was really cool that they could see us maybe 16 months or something something a little special. That's a lot
030of work out of the way. something apps for useless people like us to volunteer to help you. Absolutely. Really? Yeah, I think volunteers. Okay. It's a great question and thank you very much for all you do. All right. Thank you. Thank you. Make a motion service not to exceed,000 service 20,000 Riverside product,000 ice cream not to exceed 20,000 food safety and sanitation program 14,736 And it cost for all six. Any further discussion? If not, all those in favor signify by saying I motion to receive food services as presented. Do we have a second? All right. So, discussion and anything else we need to add to that. I appreciate that. All right. So, that any questions? All those in favor signify by saying I motion carries 8.04. Yes. Yeah. 8.04. So, this is a new item
031on the agenda. the approval of a resolution to uh add four additional teachers and two additional bus drivers for the 2526 school year uh to um help us with additional enrollment. As we know enrollment is increasing certainly in these four teachers are for our elementary schools um in which um we actually um have hired these teachers. This this resolution is to ask the supervisors for the funding uh to be used out of our turnback money that we turn back from the 2526 school year um to use to hire these drivers as enrollment goes up as well. The two additional bus drivers are needed as well as we start the school year. Um no guarantees we will have these two bus drivers hired by the start of the school year, but we're certainly working to do
032that um as we speak. asked tonight if we could approve this resolution to ask the supervisor to turn back to approve resolution for the supplemental. There we go. Second second any discussion in we add teachers have shown the growth that we're having. So I know this time of year we're always looking at the numbers. That's right. That's right. And this time last year we added some teachers as well. Um we know that enrollment continues to grow and as it does that we need to make sure we keep our class sizes be productive size to make sure we're maximizing learning in the classroom and I really appreciate this support. Well, yes, for some of them we are pass out reduction numbers in K3 certainly and that's where some of these numbers are falling as well. Yes.
033Disot we are on the journey to greatness update number two. Yes. Good evening everyone. I'm just excited to be back and finally share the last two months for this. I'm excited to come back and do it. The question Dr. Greg, can you talk as fast human resources as part of the culminating activity for you teacher orientation? Dr. following a team assisted cooking lunch to welcome our new teachers to teams which they thoroughly enjoyed transition instructions assisted with the planning implementation of a rehabation drill which is an essential practice to the families in the event of emergency but we prepared continuing with instruction the instructional team welcomed and onboarded new teachers during teacher orientation week we had four new teachers going to very excited to welcome Miss Gray and our school math specialist presented at a
034Virginia state math conference this past month and we had great feedback for the things they were sharing across the state. So excited we're able to do that. Mr. B was on boarded seven CP interns for 26 school year. was very excited about that didn't help any. And moving on to maint glass enclosure at TJ, which is awesome. That's a great learning environment for our students. Glad to have it. And we also installed new surfing lines at transition to technology. Mr. Ch and his team spent some time preparing student devices for distribution on the curve. And M spoke a lot about what she the great work she's doing but she also provided meals for our new teachers teacher week and she continued to serve summer meals to our families that secured news coverage for the summer
035meals program and he also created an introductory video for our new director of athletics Chris Mayer which has over 4,000 views on Facebook and also organized and implemented a really self event over 100 volunteers over two days and collected boxes of supplies. So, that's a very small. I would like to add Yes. Um the Walmart stuff the bus event was amazing. 102 boxes, most we've ever collected and we talked boxes. Um 102 filled and those supplies are going to be delivered to schools tomorrow. So, we have them there in schools and we're excited about that. Uh but many of you came out and helped stuff the bus. Thank you for coming out and doing that. many of our staff, student organizations, just a great school community event. Um, and just, you know, we I I
036said this someone when I was there, the music never disappoints. It's just it's amazing the support and certainly the support of our students and staff. So, um, it's a great event. Well, they played the fight song a lot. I heard another one stop the bus. There you go. I didn't hear that, but Would you like to sing? I was actually just kidding. I knew that was so to take away from the presentation, you might have been a little faster by and I would also add um our new a lot of this presentation is about new new teacher orientation week. And Dr. Rick said we've had 42 staff members come in. Four of which those really six of which those are new because two of those were our JOTC staff um that we knew we were
037hiring and then the four new teachers that we were able to to go ahead and secure. And so really excited about the group that we've coming in as well joining the team and just the positive feedback and their excitement to join the team. And certainly um I want to thank everyone in the school division and many folks that are in this room and beyond that that really are positioning themselves to make sure we're supporting our new folks as they come in starting with the orientation and moving right on through to make sure they can get their their feet on the ground and are well group. So really appreciate all the staff, principles and beyond to really help make sure that's a success and we're welcome them. I'm glad they're here with us on the school
038system task force up here. Yes, Sergeant Sarnoski is here with us tonight and u as you know Sergeant Sarnoski is chair of our safe schools task force and thank you for being here sir. Thank you for this opportunity. Good evening everybody. A quick update. We're very pleased to say not too long ago back in middle of June, we uh had critical response group. Those are the folks that made our digital maps. Uh they process going around the various school divisions and we're one of the first to run a response exercise. Uh so we invited all our school partners of course the critical staff from the central office and the schools and they put together an active assembling tabletop. So you never know what it is you don't know until you start working way through all
039these different tabletops and we've been doing tabletops for quite some time but I would say this is probably on the more challenging side of the equation. So there's lots of great folks that joined us that participated. Mr. Australia was there and this is not a sit down kind of exercise. This is everybody's around the table. We got the giant maps of our schools and all over the the maps of all the different players. So, it was uh was pretty impressive. We were working on trying to do another one hopefully this semester if we can. Uh but we came out with some we wrote a report at the end which kind of captured all the things that we did right and some of those things that there's always areas for improvement. Uh so you can see
040some of those things that we had objective looking at the immediate action being the fire command. Uh I will say firing us and law enforcement did a splendid job as did most of the folks here uh in the school who went very well. We have a written report. It's available Mr. Shirley has we can share with you if you'd like to read the results, but we incorporated some of those results in our crisis management and medical response plan just to make sure we don't forget some of these things along the way. So, not to mention the plan here, we took some of those lessons included in there. Uh we felt it was important to go through there, remove the old, get rid of some of the that really just don't need anymore. Uh I think
041I mentioned this before when you're over 200 pages, you know, take a look at it. So we the process to to get it down to the most important things. Um we did incorporate the the lessons learned from the AR and the new school legislation that Dr. and as Dr. G mentioned, the unification team is definitely off and running. Uh involves much of the school division. Uh we have a exercise at Thomas Jefferson on the 23rd with 50 reenactors. It went extremely well. We did walk away with many lessons learned along the way. But I will say the Raptor reunification software was uh really awesome. It allows you to more quickly and efficiently get students back with their their parents. We got some great feedback. Uh we're working on some additional counselor training. All the jobs
042are challenging, but probably the most challenging job is the counselor where you actually have to missing students and accounting for students and if you know any folks that maybe more seriously fatalities as an example. Uh one important lesson learned also that we learned from the counselors is even though we did a great job at the reunification site this is a communitywide effort uh and have to set up a family assistance center to take over from where we leave off at the reunification center because there's going to be some serious trauma for lots of different folks uh certainly the that weren't immediately reunified with their students. They have to have someplace to go get follow on kind of resources and assistance when they leave their reunification site. And so we'll be working on that here and
043we're hoping to do the next major exercise second semester. We also attended the school safety forum. In fact, Mr. Shley and a couple of our school board members were there for the executive form. Uh but we did for our SRO, myself included, and four of our members of the safe school task force. They had a lot of great things to talk about, things that stood out to me. Uh we did a lot in terms of digital assessment and walked away with a bunch of very important tools that we might be able to use in our threat assessments. And that's always the most difficult part. We can talk to students. We can assess what the teachers tell us. We can assess what law enforcement tells us. But there's a whole other part of that equation out
044there which is a digital world that's extremely important to us. And another very important talk that that I walk with and I think we're going to hear from M. Rachel Jones on our next state task force meeting is knowing the signs. What's out there that should key everybody that something's a miss in students life that you should be able to intervene much earlier than you know so we can get the help issue that you're dealing with. So that wraps it up. Is there anything that I can address school task force meetings on the 28th? Yes, sir. 28th of August. And just to reiterate, the reunification team did a great job of doing that drill over at TJ. Uh we had nearly 100 plus participants come in just to go through the drill and then sheriff's
045office and and others there to really um really get feedback. We wanted feedback. we needed to run through it. Got some great feedback from parents, great feedback from teachers, great feedback from counselors. Um we had some students there as well, excuse me, and great feedback from law enforcement. Things that we need to really look at as we're working through that. So really grateful to the work that they did. Um Heather Spade, Mr. down. He headed all of that up and had worked we've been really working about on that for about a year and a half putting that together with with Sergeant Sonowski to put that into play as the plan is a bit complicated and has to be just about the setup of what we have here as far as large uh venues within the
046community. So I'm very grateful sergeant for your work on that and continue the team to work you continue to find that I just wanted to say I appreciate your efforts today. It's one of those things you never want to have but as you always say you woring for it happen we can be at our best. So on the public comment there being no one coming forward. Any questions? Mr. Harris on reports. I think two. Okay. So I did have one question for facilities and as always you all do a great job staying on top of everything. Um I know this time of year I saw there were two for HVAC you need help with the board or we have everything under control we're just waiting on some parts questions I will say they said we
047working through some issues was over there with the chillers and Mr. Wallace and his team's done a great job managing that as we went through nine days or so, 100 plus degrees heat index and making sure that all that stuff is still working and getting the temporary chill chiller in with the company and all that. So, we feel well well prepared to start school under what they have in place. And the only other comment was this might be the first time in about four or five years we didn't see a picture of a single Thank you very much. Anything else on reports? If not, remind our next upcoming meeting and be September 2nd, 7 p.m. here. And there is a legislative advocacy conference of the SBA on the 19th. If folks are interested, please let
048us know. And so we have to no. All right, we have a second. Second. I was going to ask a third.