001call the meeting to order thank you so much for being here tonight and thank you to Deputy Ron Hooper for being here tonight for us as well first we're going to record attendance school board members would record your attention we have 11 board members present thank you next on the agenda is our Pledge of Allegiance and a moment of silence in our board member Sheila Cleveland is going to lead us in the Pledge of Allegiance Facebook bag and repeat after me I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with Liberties justice for all thank you may be seated all right our next item on the agenda is items of particular public interest and this is the time of
002our meeting when we get to hear from our public and tonight we have five speakers who've signed up I will call you guys up in order of how you signed up and I'll call you in pairs of two you don't have to come up yet if you're the second person just want to let you know that you're the next on the on the agenda so first person is Ashley Leonardo and I apologize if I say your name wrong you'll see the three-minute mark on the screen so just pace yourself and know when your time is about to be up so our first Speaker Ashley Leonardo hi having me it's Ashley Leonardo thank you so I'm coming tonight on behalf of smart data dashboard and I'm a consultant currently for smart data and being a mom
003and having a kid in school now as a sixth grader and seeing her get out of the car and be scared to go to school given everything that's gone on she was her school's pretty close to where the Covenant Shooter's home was so understanding smart data dashboard is a system that we could Implement within our schools that we're not having to take away or change any current systems that are currently in place the sis systems that are there would stay smart data integrates with all those systems and is able to aggregate all of this data that we have that go in all these different directions into one place for school systems to see so information that would normally take six weeks to put together with smart data it can happen in six minutes and superintendents
004teachers counselors they can all see within minutes a child at any at the holistic View so today if a kid goes into class and they're disengaging or they're missing a lot of days or they're they're being bullied and different things are going on one teacher from the next really doesn't understand that they don't see it and because the information goes in all these different systems it's hard for anybody to really figure that out in a holistic view so smart data has worked with schools in Arkansas Alabama Georgia I met with the governor's office last week it's it's making its way through the Tennessee schools I would like to see Williamson County take take charge on this because we are the best school district in Tennessee and I would love to see our schools take this
005and run with it I believe in it like I said I'm a consultant I'm a mom and as soon as I heard the details about the system I was on board 100 so I would love to schedule a demo with with whoever I would need to schedule that with with the superintendents but that's our big goal right now is the safety assessment part of it as well do heat Maps can understand which schools are safe where we're lacking by classroom it covers all areas within the school systems so I've got a one pager that I could leave behind here for you all to review but that's why I'm here tonight I would love to have the opportunity to show you guys how it works thank you and we would be happy to if you want
006to leave the items there we would be happy to look at this thank you all right next on the agenda we have Kate Martin and after Kate we have Jody Barnwell Smith pardon so I've had the privilege to work alongside many of you but tonight I'm speaking to you as a parent and also as an advocate for inclusive education I spent my career empowering Educators to teach all students with a two decade focus on students with disabilities but in recent years my eyes have been open to a number of other barriers to inclusion one of these being gender and identity our youngest child Eli who spoke to you all earlier this year advocates for anyone that has systematically left out even if that means testifying to the state legislature about their basic human rights as
007a transgender person every day they face hatred and rhetoric that comes from fear and a fierce protect protection of the status quo the most common compliment we hear about Eli is that they're Brave and we couldn't agree more however what I'm asking of you today is to play your part in creating a world where Eli doesn't have to be so brave Eli's experience as a transgender student here has been mixed but what stands out consistently is the vast majority of their teachers and administrators want nothing more than for them to feel safe accepted and supported at school what has also been consistent though is Their Fear they're afraid that ensuring Eli's safety and acceptance might get them in trouble with the district or with the board it's disheartening to think that creating an inclusive environment
008for a great kid like Eli could make them feel afraid it feels important to say that silence is an action that silence is a decision so in the absence of clear support our teachers and admin feel trapped between doing what is right and doing what they perceive to be allowed surely it's time to ensure that every classroom is a place of belonging for every kid we need to acknowledge that students like Eli exist in every Williamson County School many of whom hide for their own safety many experience abuse neglect and even be being disowned by their caregivers simply because of who they are and as Eli says school is more than just a place to learn it's a place to feel so safe and so accepted that you can learn I learned something new yesterday
009that seems timely most people think that asthma is a condition where you can't take a breath in reality it's actually where your Airway swells and the breath that you took can't get out that precious oxygen that just came in begins to turn toxic because they can't get out and make room for the next life-giving breath it feels like in Williamson County Schools we're holding our breath and it's turning toxic we're walking on eggshells as we Loosely hold the idea of including all kids while also being worried about the next people with power and loud voices who will lash out with accusations and platitudes about protecting children just not mine I realized that supporting a kid like mine might put your seat at risk I realize that you may get ridiculed even from your own family
010members but remember that kids like Eli endure those hardships every day I'm only asking you to be as Brave as they are so they can take a deep breath and begin to thrive I'm happy to be your ally in this work if there's any way that I can be helpful speaking educating connecting you with resources whatever you need please know that I stand with you and I believe in you thank you very much thank you next we have Jody Barnwell Smith and after Jody we have Neely Boyd hi everyone since I've begun observing school board meetings and work sessions I've started reviewing past policy discussions and decisions that you all have made I'm just struck by the gravity of the work that you all do to make our community and schools the best they can
011be and I just wanted to say thank you for your service no Williamson County is truly a leader in the state of Tennessee and whether by Omission or commission we set the tone and policy for the state one report noted that on some issues Williamson County is a county divided and sometimes division is necessary but one thing we all agree on is that keeping our children safe is of utmost importance supportive school safety and experts like Mike Fletcher and Sheriff Rhodes is an effective way to bring our County together 56 percent of all gun deaths in Tennessee and 31 percent of gun deaths of children and teens in Tennessee are by Suicide child and teen suicide in Tennessee is eight percent higher than the national rate and that is 2011 to 2020 data when I've
012met with Sheriff Rhodes to ask how to best support him and his staff suicide prevention is always close to their hearts and always on their minds I believe that is the case with our legislators as well representative Whitson is undoubtedly preventing many deaths from his work at the state legislature to prevent people from jumping from the Natchez Trace Trace Bridge just right down the road from some of our homes researchers estimate that a suicide was averted in approximately 1 in 10 gun removal cases brought under one State's extreme risk law another law saw a seven and a half percent reduction in its firearm suicide rate in the 10 years following the enactment of its extreme risk law in mass shootings the shooter is often both suicidal and homicidal in 32 percent of mass shootings the
013shooter exhibited dangerous warning signs before the shooting now we have so many safety precautions in Williamson County such as see something say something the ability to submit anonymous tips to the Williamson County Sheriff's Office and the sros and every school and among many other safety measures and yet there is so much more that we can do to prevent harm and death in our schools and communities there is more that we can do to enable our law enforcement and mental health professionals to do their jobs however they must work within the constraints of the law and without laws such as a well-written extreme risk protection order both law enforcement and mental health professionals have their hands tied we must work together to listen to what they need and do whatever we can within our power to
014make it happen regardless of personal politics or opinion I support a committee comprised of experts and board members to develop a resolution regarding school safety and the greater implications on state law thank you so much for your time I'm happy to provide all references and data on request thank you next we have Neely Boyd and then our final speaker will be Kate keys good evening my name is Neely Boyd I live in Franklin I have two children in WCS and my husband is also a WCS teacher when my second grader learned about the shooting at covenant he looked up at me and said but if that ever happens at my school you'll come get me right how in the world do you explain to an eight-year-old that you can't always be there to keep them
015safe so instead I promised I'm going to do everything in my power to make sure that never happens at your school as the elected officials representing our schools I implore you to do everything in your power to protect the lives of our children by keeping our schools safe an extreme risk protection order would give School administrators and law enforcement the ability to intervene when a person is deemed an extreme risk to the safety of a school providing an extra tool to prevent shoot a shooting from ever happening in our schools please form a committee and send a resolution to our state representatives that an erpo would help keep Williamson County schools safe thank you thank you and our final speaker is Kate keys I live in Brentwood and have a sophomore at Brentwood High and
016one who graduated two years ago I've tried to understand why anyone interested in educating children would want to limit a student's access to books it's possible that the motivation is control or power is it certainly easier to control those who don't have all the information who are ignorant but I don't believe and don't want to believe that those advocating for restrictions to access to books are primarily motivated by the desire to keep anyone ignorant instead I think you're primarily concerned with keeping children safe these books contain language and experiences which may be considered offensive or difficult so I think our differences are ones of opinion as as to the best method for keeping our children safe and I don't think it's possible to keep our children safe from keeping them from difficult information history has
017shown that efforts to ban books or limit access to information are ultimately futile certainly in the age of smartphones it's a nearly impossible task history I'm sorry we can't prevent our kids from hearing or seeing things that we wish they wouldn't but I think the best thing that we can do is to keep our children safe by teaching them that they can talk to us about difficult things the very goal of education is to learn to think deeply and discuss complicated ideas intelligently the role of our education system is to provide the resources necessary to equip our children with skills to be able to do this to think deeply to discuss topics thoroughly to even disagree calmly and respectfully teaching children that they are capable of thinking and discussing encourages their confidence teaching them how
018to clearly and intelligently advocate for their ideas is necessary for peaceful and productive debate for the maintenance of our democracy and really for keeping kids safe because how many kids who do the shootings that so many people have talked about didn't feel safe themselves and didn't feel like they had a community or people to talk to so I just encourage you all to do everything we can to maintain access to all information and to let people know that this is a safe Community for them to share all of their ideas and all of who they are thank you foreign thank you and thank you to all of our speakers who came out tonight no it takes time out of your schedules and we appreciate that you took the time to come and talk with us
019next item on our agenda is the approval of the agenda thank you Mr Welch and do we have a second thank you Miss Apria board members if we don't have any discussion we will move to a vote your vote is 11 yes 0 no thank you without 11 votes we did approve the agenda for this evening next item on the agenda is to approve the consent agenda do we have a motion thank you Mr Mitchell and thank you Mr Han do we have any discussion all right we can move to a vote your vote is 11 yes zero no thank you this passed and with this approval we approved the April 17th school board meeting minutes the board policies for second reading of dress code and medicines the Ravenwood high band Tower the high performing
020School District's flexibility act approval to appoint superintendent Jason golden to serve on the growth plan coordinating statutory designated committee and the recommendation for field trip fee requests next item on the agenda is Communications to the board Mr golden thank you madam chair first I want to thank the Mill Creek Middle School choir who performed before the board meeting I know a number of you in the audience came in and saw a little bit of that performance and it was just a great experience for us and we look forward to doing more of those events as as we progress over time and it was neat to hear the choral teacher speak to those students and say this is your last performance and the theme was so let's make it great and that was that was really
021enjoyable to see to see the interaction of those students with their teacher there's a lot of good work going on in our schools I'm going to give a quick reminder an overview of some of the discussion points that we had at the work session and number one we talked about the Strategic plan we presented to you a draft strategic plan based on the work that we had gone through over the past six months or so with the help of Lipscomb University and their facilitators we presented you that draft as a reminder I've invited you all to study that remember and review those processes we went through with so many stakeholders over the course of those months as you prepare for next month to to to vote on that certainly share your thoughts on those on
022those specific objectives and the focus points that we had on that strategic plan we want to make sure we do it right and as we've gone through this process so far it's really felt that way that we've had a lot of good in-depth discussions in ways we haven't had in in past years and so I'm very encouraged about where we are I anticipate we'll make a couple of a couple of tweaks and adjustments to that based on the feedback that you give us as we prepare for June second we spent a good bit of time talking about what we call the third grade retention law the summer school law we shared a lot of detail about where we're headed with this really just in the timeline from last Thursday day to the time summer hits
023it's a very very detailed process that we need to go through to affect that law that the legislature passed two years ago and made an adjustment to just a few weeks ago and it's interesting that I we talked about that detail and told you some examples of things we weren't sure about even now well since our Thursday meeting there's already been one adjustment from the state we told you that we expected on May 19th which is this Friday that the state projected they would actually get the TCAP results to us and that they were not going to be able to differentiate between the approaching category and the below expectations category and we were going to have to notify all parents probably Monday that their that their children fell below those two categories and needed some
024interventions either in the summer or or later well we're now told that the state projects are actually going to be able to get us that differentiation on Friday so we're encouraged by that we hope that we can share with parents a little bit more detail as we hit this Friday as a reminder there is a retake that is online that we project will be the next week in in the window of time for that retake is basically a portion of the last week of school for students rolling into those last the last day or two after school lets out first students to take that retake and then we have some work to do as we prepare for that program for students in June we have a number of students and parents who have committed to
025the summer school program at all those younger grade levels but third grade is the one where there's a potential for a requirement for some of our students to take that as a condition of them being promoted to fourth grade so just want to encourage parents to be looking for that to be looking for conversations with their principals and you may remember that Dr Allen on Thursday at our work session mentioned that the structure is designed where no one has to go and no one rather has to be retained into fourth grade and the essence of it is if you go to summer school if you do the tutoring based on which category you follow you don't have that requirement I do have concerns about parent schedules we've already heard stories about well we that we
026have non-custodial parents who are supposed to have a child in the summertime and they live out of state what happens what happens with with with my child in those contexts there will be a lot of very specific detailed conversations between principals and parents over the next two weeks as they prepare for that and we're going to have that responsibility to comply with that Tennessee law we know that reading is important we know that for us it starts for many of our students many of our children even before kindergarten with our early childhood programs that serve students with disabilities and peers and with our pre-k program but we really hit that in Earnest with with kindergarten we very much appreciate the sentiment and the thoughts behind this third grade law and this year we're going to
027implement it and boy we're going to we're going to find out where we're at and so I very much appreciate the team that's been working on that we spoke to that on Thursday this is really in a lot of ways been an all hands on deck process to prepare for this the state is still in the process of preparing for it as well it's the first time they're going to have to deal with getting those test results out quickly the appeal process the retake process but my final point on that is parents of third graders be looking for those conversations next week as we hope that we receive those test results this coming Friday as we're having this meeting today next I did want to mention to you Eric Welch presented a resolution to you
028for discussion at the work session there's a lot of discussion related to that and it's been recorded it's posted on the internet certainly I invite you all to go back and review that where where we landed after that discussion was our administrative team is going to do some work we're going to do some research we're going to we're going to talk to some of our stakeholders law enforcement some of our state legislators to get a feel for what is the best possible route for you all as a school board to find a way to increase student safety to improve student safety we know that the governor has asked for a special session and that it's been scheduled in August and so we're going to be working working with that in mind and and work off
029the comments that you all had related to the resolution and the detail of your discussion and chair the chairperson and I we will we will have some discussions in early June about where we are and come up with a recommendation to you all for a meeting to discuss our next steps as we prepare for that August State legislative session the bit I've seen from the state is that they are still working on that as well and so I anticipate that we'll learn a little bit over these next few weeks about where they might be headed and they may ultimately not know where they're headed until that August special session as well final final comment I wanted to make is that this is the time of year for celebrations and I mentioned to you so many
030celebrations that our students had had over these last few weeks and there are more to come we talked about the military recognition certainly encourage you to go back and look at at at that great event that we had for our students to thank them for their commitment we had over 50 students commit to serve our nation in the in the armed forces we're going through the process of athletic celebrations we're going through the process of academic celebrations at our schools I have signed a few hundred certificates for our students who were in our English language Learners program as they pass what we call the Wida test and matriculated out of that program so Joseph winnery who you all don't hear about very often in our in our English language Learners program and his team are
031so many teachers doing a tremendous job I joke that I was developing a repetitive work injury for having to sign so many so many certificates for those students in the final celebration that we talked about was the Arts we had an art celebration just a couple of weeks ago where so many of our students performed as exemplars of all the Arts and I want to mention a couple really neat results from that production I think you all know the executive director of the CMA Foundation attended that event one of our students Ashley was invited to participate in the CMA Fest in the technical category to assist some professionals in an audio production event at CMA Fest and those of you who saw that event he spoke to us in about the work he does behind
032the scenes and I think if I'm not mistaken he introduced his presentation with I'm on the wrong side of the microphone he was not on the wrong side of the microphone that's correct Mr Wimberley it was a great presentation he's so impressed that executive director of the foundation that he now has a chance to work with professionals over the summer at CMA Fest likewise our page High School theater group performed the intro to the theater production in nine to five at that event they have been invited to perform that at CMA Fest so we're yeah thank you for the for the Applause y'all there's a lot of great stuff going on and I'm so proud of of our Professionals for leading who are leading Athletics who are leading arts and y'all who are leading academics
033and this is driven in large part by our vision statement that we will that Williamson County Schools will provide a supportive environment that challenges students to pursue excellence in academics Athletics and the Arts and our people live it you all set the tone the commission funds it and it's really just a great Community we want all our students to be safe we think about Maslow's hierarchy of needs and we're working on every level of that hierarchy for every child every day from those Basics to to finding food to meeting their needs to self-actualization it's something that we work on all the time for our students so board members that's that's my presentation for our work session certainly encourage the folks watching this to go back at our at our and look at our work session
034and some of the detail of your discussion oh thank you thank you madam chair our next item is Corey Mason from our Communications Department Carol Birdsong is out Corey Mason has close to a hundred a lot celebration so we're going to go ahead and keep on emphasizing the points I was making just a minute ago Mr Mason well good evening everyone it really is a pleasure to be here tonight and to introduce the student staff Spotlight Award winners I know there was a lot in April there's as many if not more tonight for May which is just incredible we're going to begin with those students who have received a perfect ACT composite score in recent months and you guys I've in all my years with the district I've never seen this many celebrated this achievement
035at one time it's absolutely remarkable we're going to begin with Brentwood High School and Garrett Crouch he received a perfect composite score on the ACT also from Brentwood High Ryan Dawson Ella Gamble Josephine Gilbert Adam jaser taiga koyama Clara Beth Lee Amy Park Ali siddikyar Davis veezy and Brooks wheeler from Centennial High School Cody Williamson got the perfect ACT score from Franklin High School Rachel ailon Caden Bridges Owen jimmingnani Jackson McDonald and Alexandra saluteina page High School had one student who earned a perfect ACT a score Arnav Morita Varanasi three students from Independence got this honor Gianna Ross Elijah Sauer and Miles Wyckoff from Nolensville High Wilson High and Daniel Rambo earned this honor and at Ravenwood High School AJ balajay John Beck Christina chin Jackson garzina ayush Kumar Jack Meyer Christina Chi Ella dassel
036and Jack Herman got this award at Renaissance High School Tobias McNamara also earned a perfect ACT and lastly from Summit High School Jackson stennett Stinson got the perfect ACT we're going to switch gears and move on to the National Academy of Television Arts and Sciences now this is the organization that puts on the Emmy Awards every year so they have a student production Awards here regionally it's a big deal and our students did incredibly well starting with Brentwood High School this group Lila husband Granger Wang Parker Wilde and Connor Vanderpool won first place and best newscast Grace Constantine from Brentwood High won best news story and Lila husband and Linna Adobe won best anime animation slash Graphics special effects their teacher at Brentwood High Sloan Ashworth Franklin High School also had a good showing Barrett
037sheets Blaise kamerson Anna Ray Jones received the award for best Arts slash internet entertainment and cultural affairs Claire Corney and Lily Buchanan got the award for best commercial Hinton Lanier won the award for best animation graphics and special effects actually tied with those Brentwood students that I mentioned earlier and Lydia Welborn won the award for best talent Ethan Whitfield got the award for best writer their teacher of Franklin High School is Carrie Thompson I'm really excited about this one because this is from Fairview High and this is their first ever natus award win Hudson Hargrove who you see here he won the first place Award for best music video their teacher there is Rob Gregory fantastic job for them and at Ravenwood High School Miles Ramer Ansel Anderson Jake Hillman and Jack Woodside won the
038award for best fiction Tripp scouting who you see here he won the award for best Rider which he tied with Ethan Whitfield from Franklin High School but he also won first place for best director and their teachers there at Ravenwood High School Megan Sanchez and Chelsea kite now to marketing and deca had its state competition recently and our students did fantastic at Brentwood High School Adrian Tara Noir won first place in retail merchandising at Brentwood High School arshia Malhotra got first place in Business Services marketing series Colin Carpenter first place in personal financial literacy Catherine Wilke first place in entrepreneurship series Maggie Winkler first place in Human Resources management Olivia Candelaria she won first place in hospital hospitality and tourism operations research Sasha villaroos first place in sports and entertainment marketing William Hong first place
039in financial consulting and Parker Dixon first place in the DECA campaign chapter campaign winners and these have all been from Brentwood High School as you can tell they have one of the largest they actually have the largest chapter in the state of Tennessee so they won the award for membership campaign and largest chapter their teacher there Lisa niece has got that program just rolling they're doing great work also at Deca I love this I love this picture if you can see this picture this just makes me smile every time I see it Deepak balamura gun got first place in business finance and his teacher there at nolansville is Leslie White at page High School Ali conkle Parker Levy and McKenna Poole got first place in the startup plan division and Kayla Josephson who you see
040here got first place in principles of hospitality and tourism and the teacher there at page high is Tristan Brown now to Ravenwood High School anishka chit Reddy and Prisha shethia got first place in the Innovation plan category gory adarsh Anika bhargava and Varun Busa got first place in the integrated marketing campaign Chloe Lee Steffy Lee and Sophia Wang got first place in sports and entertainment marketing operations research division and Hannah Araya who you see here first place in hospitality and tourism tourism professional selling the teacher there at Ravenwood is Brian stuck Switching gears we're going to go to HOSA which is where our future health professionals the organization that they belong to Independence High School won the award at their State Convention recently for State Medical Reserve Corps partnership so the teachers there are Kelly
041Cole and Brandi mangram from page High Adrian Jones won the award for State Behavioral Health champions and Virginia luo won the award for future health professionals State veteran veterinary science Champion the teacher there at page High Suzanne Morrow future Futures farmers of America had its state competition recently and you see two students here Tyler McKinney and William Poyner from Fairview High School they received their state degree from FFA which is the highest achievement you can get in the state in this organization it is a very big deal their teacher at Fairview High School is Emma Corson and at page High School Tate Hudgins here he received the award for State agriscience Fair champion and his teacher at page is Tristan Brown from farming to technology Tennessee Technology Student Association had its State Convention recently and
042adwit satyawadi swayambatra sashangdara Joe Jama gamuti srikar kusumachi and anik polapali got the award for the Vex robotics championship they are from Ravenwood also from Ravenwood malvika Rao adidi Jindal and Prisha shethia got the award for audio podcasting championship and also at Ravenwood seshadithia sarahvanan got the award for State future Technology and Engineering teacher championship and their teacher there at Ravenwood is Jeremy Paisley from Legacy metal Legacy middle was one of the only middle schools who also competed in this in this state competition and they did incredibly well Legacy medal Krishna Deepak who you see here got the State Career preparation championship Abby Everett and Melinda white won the state challenging technology issues championship and Melinda white also got the state digital photography championship Charlie Burke Kade McReynolds Tucker Mize Logan rivers and Maverick Rupert
043they all work together to get the state inventions and Innovations championship Matthew Clements Krishna Deepak Dash McLeod and Leighton Taylor they won the junior solar Sprint championship Daniel ball Dash McLeod and Kai Schwab they worked together for the state mass production championship and Emily chambliss who you see here she won the TSA State promotional marketing championship and then last but not least Logan rivers and Kai Schwab got the TSA State technical design championship and all of those students from Legacy middle their teachers are Robert baltz and Amber Whiting and we have two staff spotlights to mention tonight one of them you heard his name earlier Jeremy Paisley from Ravenwood high school he was named the TSA High School advisor of the year and lastly Allison McSwain from Legacy Middle School won the bells littmann award
044which is presented each year by the Tennessee Holocaust commission to a handful of teachers from around the state who have shown excellence in the teaching of the Holocaust and that concludes it congratulations to all of our state winners and our spotlights and staff incredible thank you madam chair that is my report thank you thank you so much lots to celebrate at the end of the year next item on the agenda is the board chair report and then we have new business I'm going to go ahead and combine board chair Report with new business the first item is evaluation of superintendent which is an annual agenda item just wanted to talk with you about what that is so we have two parts to this superintendent evaluation there are three goals three annual goals that were set
045by Mr Golden and five demonstrable characteristics the three goals were strategic plan the Staffing and play pay plan and satisfaction and retention the three goals represent 80 percent of the evaluation then the characteristics represent 20 percent and those five characteristics are student achievement board relations community relations staff relations facilities finance and HR and the board each individual member of the board takes time to review each of these areas and rate Mr Golden on his performance across these areas each year and the goal is for Mr Golden to achieve better than a three and he did surpass that goal 3.67 and then three point in the three annual goals section and 3.97 in the characteristics section would love to open the floor to Mr Golden to provide some comments if you would like and then open
046the floor to the board members as well thank you madam chair and I want to thank the board for for sharing your thoughts when I think about evaluations I actually think about an ongoing process over the course of the year and the conversations that we have and I want to thank you for those conversations certainly invite you to continue to have conversations with me as we all work as a team towards growing this District this really is a team effort the work we do is hard the work we do is worth the effort and I want to thank our leadership team for for for for for their full commitment to what we're doing in all aspects of it we always have opportunities to grow and I always take those suggestions that you all give to
047Heart as we continue to find ways to improve and grow the district so thank you for the evaluation thank you for the confidence you have in us and thank you for your leadership the commitment you make in running for office and taking of your time to to help do good for our community so thank you madam chair and Mr Mr Welch angel I just want to congratulate you on another great school year almost a little little ways to go for across Finish Line but almost there and another great evaluation which you earned I know on ours I can't imagine there's a superintendent in the state that has higher expectations put upon them both because of the district that you're at and the high expectations that we have for William County schools and our students and
048teachers but but also the high expectations we have for you based upon the standard of Excellence that you've said over many years and in multiple roles here so excited to have you and look forward to a another great evaluation next year that you will once again earn I'm sure thank you and thank you again to the board members for taking time to provide comments and get those evaluations and very important part of the process if no further comments we'll go ahead and cast votes to approve Mr Golden's evaluation oh yes motion first Mr Welch do we have a second Mr Mitchell thank you now we can vote vote is 11 yes 0 no thank you in the past with 11 approvals for the evaluation of Mr Golden's oh sorry Mr Golden's evaluation for the year
049next items on the agenda are School Board budget items first item is the approval of the general purpose School fund Amendment for summer learning camps grant for 3.6 million dollars Mr golden thank you madam chair this is one of two grants from the state for what I call the third grade retention law or alternately the summer school law but which is actually called the summer learning Camp Grant from the state the state is fully funding this program this year I do recommend approval of this grant thank you do we have a motion Mr Hall and Mr Wimberley seconds thank you any discussion let's move to vote is 11 yes zero no okay the motion pass to approve the general purpose School fund Amendment for the summer learning camps Grant next item is the approval of
050the general purpose School fund Amendment summer learning Transportation grant for 667 thousand dollars thank you madam chair likewise this is related to the summer program State funding for transportation I do recommend approval motion Mr Wimberley a second thank you Miss Clemens any discussion okay board members let's cast our votes vote is 11 yes zero no thank you the motion passed for approval of the general purpose School fund Amendment for summer learning Transportation Grant next item is the approval of general purpose School fund resolution additional SSS expenses for seven hundred and twenty five thousand dollars thank you madam chair as Rachel farmer mentioned at our work session our CFO this is the first of a handful of end of the year requests for some of those items that were difficult to budget this is for student
051Support Services 725 thousand dollars to to make a transfer do recommend approval of that do we have a motion Mr Cash and a second thank you Mr Mitchell any discussion all right board members let's cast our votes your vote is 11 yes zero no thank you that motion passed to approve general purpose School fund resolution for additional student Support Services expense next item is the approval of general purpose School fund trustee commission for nine hundred thousand dollars thank you madam chair under Tennessee law we are scheduled and required to return some of our tax funds to the trustee the collection agent county-wide and it's based on the amount of property tax gathered by these by the trustees office I do recommend approval of this nine hundred thousand dollar transfer to the county trustees office do
052we have a motion Mr Priya in a second Mr Beasley thank you any discussion okay if you vote this down we'll still have the obligation wheels will but the ball may be in someone else's Court to enforce that Miss farmer any any substantive answer to that question okay no all right board members we can move to a vote your vote is 11 yes zero no thank you the motion passed to approve the general purpose School fund trustee commission nine hundred thousand dollars a next item is the approval of General general purpose School fund resolution for the Esco payment of 1.1 million dollars thank you madam chair we're a few years into what we describe as an Esco process which is an energy Savings Program where we were able to do some Capital Improvements based upon
053an audit of the savings we could get in our energy bills with particular Capital Improvements and this is the annual payment the audit projects how much we should save based on based on the particular Energy savings programs we Implement including replacing lights some Plumbing Corrections Etc this is paying for itself and this is the annual payment out of our savings to pay for those Capital Improvements recommend approval Mr Welch motion and Mr Hall second thank you any discussion okay board members let's cast our votes your vote is 11 yes zero no thank you with that we approved the general purpose School fund resolution for the Esco payment next item is approval of the general purpose School fund resolution for additional Insurance expense for six hundred and twenty five thousand dollars thank you madam chair this
054is another one of those items that's difficult to budget for that we usually make it a budget amendment at the end of the year based on actuals this is for insurance claims and you can see the detail in that we do recommend approval thank you do we have a motion Ms Supriya and then Mr Mitchell seconds thank you any discussion okay board members let's cast our votes vote is 11 yes zero no thank you motion pass to approve the general purpose School fund resolution for additional Insurance expense next item is approval of general purpose School fund resolution reallocation of salary lines for 4.8 million thank you madam chair this is a proposed movement for the two percent mid-year pay raise that we that we enacted on January 1st from the fund balance to all the
055appropriate line items district-wide do recommend approval of that great do we have a motion Mr Wimberly in a second by Mr Beasley thank you any discussion okay let's move to a vote is 11 yes 0 no thank you motion pass to reallocate salary lines next item is approval of general purpose School fund resolution reallocation to Contract Services three hundred thousand dollars thank you madam chair school psychologist one of his position is one of the most difficult to fill we still have the responsibility to provide the services so this request is to move 300 000 from the Personnel line to the other contracted services for the work we did to fulfill those requirements do recommend approval you do we have a motion Mr Welch thank you Mr ha seconds thank you and Mr Cash thank you
056madam chair Mr Golden how many how many teachers are we shorted or psychologists are we short I'm going to turn over to Miss Hall to ask about specifics if it is varied over the course of the year just a bit can you give Mr Cash a approximate number believe we are short to it's it's not down a huge number like it was a couple of years ago where we were really struggling with you know 10 or 11 openings it has it's fluctuated I think we're at about two right now Mr Cash if I may related to that our school psychologists are actually paid it at at a 10 percent over the teacher line based on the shortage that we identified about two years ago okay thank you just wondering Mr Mitchell thank you madam chair
057Mr Golden relative to the pay for this for this psychologist how does that align to the to the contract cost when we have to go out to and hire them from a third party so it's a little bit more expensive in because it is a private provider I don't have an exact number I can make sure we get that to you typically when you have a private provider they do have a project profit margin built in we have a handful of contracted services our custodial is the most obvious and they use a lot of part-time people to fill in spots for the school psychologist work it is it is substantially more so do have we done any type of analysis on our pay structure for psychologists if we're if we're unable to fill it and
058we're having to pay a premium for third-party services because we're required to fill that what are we doing to address the salary concerns I guess that is keeping us from hiring well yes we have and that's assuming that salary is the reason we're unable to well it's a combination of just the number the total number of psychologists available plus income so there's a shortage in Middle Tennessee two years ago one of our neighbors used the Esser money a bit of their Ester money to offer large bonuses in mid-year and we lost some school psychologists who left for those bonuses we did substantially increase the pay at that point 10 percent plus a bonus we are still offering that 10 percent over the teacher scale plus a signing bonus we've eliminated if I'm not mistaken somewhere
059around 80 to 85 percent of the total shortage based on that if in and so we were at the end of this year as Miss Hall reported we were too short continues to be a focus point because there simply aren't enough in Middle Tennessee for the demands of the work by the way School psychologists largely do a lot of testing they test students and identify them for for additional services so these generally aren't aren't doing clinical work it's it's largely testing to prepare students for requests related to special education services giftedness Etc we have plans to address to go further address the salary and the cost I guess of of In-House versus thank you for that Miss Hall's team is working on that and I'm going to add something to that we're actually looking at
060speech language Pathologists occupational therapist and school psychologist as part of that special education teachers as you all know is a shortage in Middle Tennessee we have added bonuses for those for those folks actually did a mid-year bonus for some of those teachers and so we are analyzing that across the board our greatest shortage is actually our teachers our special education teachers assistants that is our largest number in in total numbers and in percentage so it really is an across-the-board effort we are recommending and recommended in the budget two months ago that six percent pay pay increase it is possible that based on market conditions we may come to you in the fall based on where we see the market with our hiring with some requests based on that study mid-year thank you okay board members
061we can move to a vote your vote is 11 yes zero no thank you the motion pass to reallocate funds to The Contract Services line and next item on the agenda is approval of general purpose School fund resolution for additional operational expenses in the amount of 488 thousand dollars thank you madam chair if you see the detail of this the Lion's Share of this is for Portables I want to mention that largely it's Portables at Brentwood middle page high school and college Grove Elementary the commission funds those growth locations for Capital and often in that window of time between us making the request we do hit that point of being overcrowded and so from it's it's it's it's it's something that I see is a powerful reminder to the commission that we do need those
062Capital funds to to to improve and expand those facilities when they come that is an element that we needed to include as supplement to the budget this year do recommend approval thank you do we have a motion Miss Clements in a second Mr Welch thank you any discussion Mr Priya I just had a question I noticed this well now it's gone off the screen but I didn't notice it at the work session I just noticed it now the third thank you where it says whereas there is also a need for additional legal fees but at the bottom it says it's janitorial and it didn't match up it mentioned Portables paper and then the top portion says legal fees with the bottom portion thank you for that I did not notice that either I believe that
063is a topographical error thank you for pointing that out I'm going to look over Miss farmer Miss farmer what how should that read should say janitorial so with your approval we will and Mr Mr cook I don't know if we need an amendment or but with your approval we'll correct that to Janitorial thank you Mr Priya okay if no other discussion we can move to a vote vote is 11 yes zero no thank you in that motion passed to approve additional operational expenses in the amount of 488 thousand dollars next item on the agenda is approval of general purpose School fund resolution for additional fuel costs in the amount of five hundred and eighty thousand dollars thank you madam the chair this request is based on the increase in fuel cost over budget do recommend
064approval on that on that increase motion for approval Mr Cash with Mr Priya seconding any discussion okay let's cast our votes vote is 11 yes zero no thank you the motion passed to move additional fuel funds an amount of 580 thousand dollars next item is approval of central cafeteria fund resolution additional cafeteria expenses of six hundred and sixty thousand dollars thank you madam chair this is the request to move to the appropriate line items from the Food Service budget the mid-year pay increase that we did back in January right request approval Mr Welch motions to approve do I have a second Mr ha thanks any discussion okay board members let's cast our votes vote is 11 yes zero no thank you the motion pass to approve Central cafeteria funds in the amount of six hundred
065and sixty thousand dollars next item is approval of extended school program fundraal solution for extended school program expenses of a hundred and seven thousand dollars thank you madam chair this is the school age Child Care Program with it's titled extended school program what we think of as Sac for that pay increase as well to move that to the appropriate lines recommend approval thank you Mr Welch Notions to approve and do we have a second Mr Pria thank you any discussion okay Mr Cash thank you madam chair I'm just wondering is there any chance we can expand on how many kids can go to SAC and possibly I know these These are going to give some raises hopefully that'll draw some people but we're real there's really a shortage out there thank you Mr Cash we
066have some of our school sites let me step back every one of our elementary schools has a school-age Child Care Program which provides care in the mornings before schooling here in the afternoons after school some of our schools are fully staffed with a large number of our schools are not fully staffed we do staff that based upon what we project as demand and if we are sure then we don't have the capacity to provide that we've done a little bit of research on that and our pay right now for child care workers is competitive maybe about a dollar above the average in middle Tennessee for child care workers but we're still short in some of our regions more particularly in the middle of the of the county and on the Brentwood side where we're especially
067short we're doing some research in that context as well based on the conversation that we had that I had just a minute ago with Mr Mitchell Dr Royer is the direct is the assistant superintendent who has a responsibility for the sac program Dr Roy is there any other detail you'd like to share nope hello we agree the leadership team that is a part of Sac has worked actively with human resources specifically this year we have seen a bounce back from the Staffing we have shifted some things in the organizational chart they're very aware of the needs and spend a significant amount of energy recruiting they did take a dip during covid and recognize that but are beginning to feel as I said that we're coming out of that lift but truly anyone who is interested
068in working we are interested in them working for us and so we'll take any recruitment ideas that we have that folks have and feel free to spread the word if if you hear of anybody who wants to work with us from our high school students and Beyond and I and I will tell you also this is this is one of those few items where it can be directly related to private providers there simply Aren't Enough private providers in the community that's one of the reasons we provide this service so it is a constant challenge Mr Mitchell thank you madam chair DR warrior as the assistant superintendent for this program can I would be curious have we ever done a survey of our parents to understand what their needs are relative to SAC and for instance
069I guess on Thursday I was talking about coming out of covid an awful lot of organizations have changed their workplace rules from five days a week to somewhat of a hybrid work from home work in the office for instance my employer is a three day a week requirement and so our parents are probably in need I would think that there's many parents who are in need of flexibility not necessarily five days of work a week support but something on a two to three day a week and we had talked about the challenge of hiring people for that and my answer is then let's pay a premium for their flexibility or create some type of an on-call program potentially for it but my first question was can we consider doing some type of survey of our
070parents to understand truly what what their needs are for a Sac program certainly I'm happy to pass that request along to Leslie Weaver who's the director of the program and work with human resources to to figure out exactly what those places would be we have as it was stated provided raises to those folks and a shift in the organizational chart we're hoping will bring some folks in more consistently it doesn't speak to exactly what you're asking we have shifted the drop-in model that has previously occurred because of the Staffing that was mentioned it's really hard to predict that and if we don't have adults to serve those people those students who are dropping in it creates a staffing challenge in other places so that is something that has been a shift that we recognize had
071an impact on some of that flexibility that our families had when we get back to a place of solidity and Staffing I think we can continue to explore that level of flexibility but we discovered and Sac leadership through their analysis that doing providing that flexibility was creating Staffing challenges Beyond what they could handle at that time well so again I my thought is that maybe there's a couple of tier programs that get can be three day a week versus five day a week and clearly Define what the three days were I get the challenge of a drop in or a drop off you know Staffing around that but if if we know that our parents that there's a subset or site a reasonable subset of parents that need something a little bit less than five
072days a week maybe we can understand we will explore thank you for that suggestion we'll we'll study that Mr Beasley yes thank you madam chair I was curious is there any scholarships or funding for the sac program I don't know if any families out there or any need of that extra support during the summertime we do have some I'll let Dr Royer address that generally speaking well it is a hundred percent a self-funded program it exists in its own self-contained budget but we do have some related to that Dr Royer thank you for the question if there is a need depending on what the circumstances are sometimes it's students experiencing homelessness students experiencing a foster care placement or change of placement or students whose families are experiencing financial hardship when that occurs there is opportunity
073at the school level to have those conversations the leadership at the school level Sac program and then those folks bring it to our site leadership the sac leadership director and assistant director and assist with that financial assistance and that does occur across the district thank you Jason's question made me think of another question is the is the sac program allowed to take donations specifically here Mark for that purpose there it is we're members thank you for your questions if no other discussion we can move to a vote your vote is 11 yes 0 no thank you and that motion passed for additional extended school program funds in the amount of hundred and seven thousand dollars next item on the agenda is board policy for second reading Library materials thank you madam chair the board policy
074before you is the policy that was that was produced after first reading I know there's a substantial amount of discussion at the policy committee meeting certainly welcome any discussion related to that do we have a motion Mr Mitchell in a second Mr Priya and we'll open the floor for discussion Miss Cleveland I'd like to make an amendment and this isn't going to surprise anybody by the way and I'll explain later I'd like to make an amendment to make an additional addition to the policy and it is it is to read a written notification shall be provided by the principal or assistant principal to all parents guardians of students in the same grade band levels schools with seven within seven days immediately after the ad hoc materials Review Committee presents its written recommendation to the principal
075and the superintendent the notification shall include the title and author challenged the material the recommendation from the ad hoc Review Committee and the process of the parent Guardian should follow to opt his or her child out of checking the library materials and Mrs osbrook does have that in writing and I would like to speak first prior after the motions yes we will just need a second Mr Priya did you second thank you okay okay can we do we need to clear the board for comments on this amendment yes she's the Second Amendment yes I'm sorry Sheila's motion to amend executed the original too though right yeah and she may be able to do that okay good question thank you okay okay thank you Miss Cleveland go ahead now okay let's see how I can explain
076this okay originally as you all know we anonymously voted for this policy we've all thought it was a great idea but what happened at the policy committee we added this clause in it because we were thinking originally and it was a great one it was brought up by Mr Mitchell to for instance the library books right now they're unchallenged were it's being delayed month after month after month well during this time we felt that the parents should know what books are being challenged earlier and so rather than wait until the board vote let's go ahead and wait until the committee after the committee meets now and the policy everyone in the policy committee thought it was a great idea unfortunately just because of miscommunication it just didn't get into the work session like we had
077thought so that is why the amendment's coming now now there there was two amendments going around in the work session one was should the parents be notified when the committee ad hoc committee is together the Review Committee is together at that time or should we wait until after the Review Committee has made the recommendation I'm choosing after the recommendation and this is the reason why the Review Committee is not a committee that receives input from the input from the public and so they meet they do their job and then they make the recommendation if we were to put those books challenged and we notified the parents while the committee was meeting this committee is appointed the principal points can bring in a teacher a parent or student if this the books were books being challenged
078the parents were notified of the books being challenged what I concerns me is the committee will be known and all of a sudden teachers and parents are getting inundated with emails with opinions that's our job we take on that burden not the parents not the teachers and definitely not a student if the students on that committee and I don't think you know and after the committee makes a recommendation send all the emails your opinions that's our job that's what we're elected to do but I'd rather see it after the recommendation the committee does their job and then and this says within seven days the parents are notified of the books that are out there and just for to remind you what we're going to do is it's going to say what books are being challenged
079and what the you know what the recommendation is and we'll also say let the parents know you can talk to your librarian you can talk to your principal and or you can opt out by online and it will give explicit expression instructions how to opt out so you know a guidance how to do it and therefore the bottom line of this is full transparency of what's going on in our system so all parents know and it will also put the responsibility in the parents lap of being able to choose what their child reads and what they don't because we do have the system to be able to opt out and therefore it's the freedom of choice for the parents so that's the reason why I had that one thank you Mr Wimberley thank you madam
080chair I guess I'm a little bit confused here your proposed amendment changes the policy back to what we've already approved in first reading what's the difference if I may ask first one we approved first reading was we would notify the parents after the board voted whether to for the books to remain on the shelf or take them off this one adds another layer because right now the Review Committee has already happened what three months ago three or four months ago and all this time the parents don't know there's books out there being challenged so this gives a little bit more time saying well right when the recommendations is made the parents should be allowed to know what books are being challenged once the recommendation is made and then it will they will also be notified
081again of what the boards vote so the way you proposed amending it's not that the notification will occur when the challenge is filed but when the committee has decided and the board hasn't decided right it goes twice thank you yeah parents are notified twice One Step the recommendation and then once after the board votes okay thank you welcome Mr Cash thank you madam chair I agree with Miss Cleveland 100 percent I think this provides transparency for the parents gives them an opportunity to maybe voice her their opinion with board members or the school system itself so I think this amendment's great thank you Mr Mitchell thank you madam chair so Miss Cleveland thank you for this I as I was listening to you read the amendment I think what you read was the was the
082description in item number two from Miss osbrook's written explanation which is not what you intended to read I don't believe so I believe so item number two is the seven days immediately after the ad hoc materials Review Committee receives the request for recommendation you wanted to read you wanted the amendment that you wanted to make I believe was item number three in Miss osbrook's she read number two is I was I realized they're very similar but I was kind of reading it while you were speaking it and I didn't hear the afterwards okay fair enough as long as everybody else heard heard correctly what Sheila was looking for so I'll I'll support this but I don't agree with the fact that it that there's harm in announcing to our parents that we've gotta that we've
083that we have stood up a committee to review one or more books that have been brought to that have been challenged I don't worry about pressure on the committee I mean that's part of part of doing their job I guess but I think that it's I think our parents are smart enough and need to know at the time that there is a group of books that are being considered I'll also make the point that those books stay on the shelves and in the library during that review period and sometimes that review period as it was last year lasted almost the entire school year so I'll support this because I don't think there's harm in in a notifying our parents but I'll make the point that I don't think there's harm in notifying our parents at
084the beginning of the committee it's formation either thank you Mr Brown thank you madam chair just maybe just to give a little context to the timing of this or if this were to play out the way that she was describing it if everything went according to plan and we didn't have the current situation where we're waiting on information from the state let's say we had all the information we needed we were had all the clarity we needed about the process if the Review Committee made their recommendation what would then be the time frame between that recommendation and when we would be voting on it as a board ordinarily for library book once the recommendation comes in we would put it on the next board meeting so depending on the exact day it fell it would
085be less than a month in almost all situations what we're really talking about is 30 to 60 days 60 at the very most so I don't know that's I think I think the amendment's good I'm finally supporting it I just thought that's important context that we're really not talking about a really lengthy amount of time between when the recommendation is made and when the vote would take place so folks aren't going to be getting hung out there for a long time without knowing but I don't think there's any harm in more transparency I think more transparency is always good thank you Miss Supriya so this kind of is a follow-up question to what Mr Brown just asked is it going to be a little bit excessive to get two emails potentially like really close to
086each other because I fully support the amendment I think that's the perfect time and I support sending the email to parents and giving them all the information and having them have an option for opting out and clear instructions I think that's all good I just wonder if we really need to do both or if we could just send that email and then parents who are really interested to know the outcome would have to pay attention to the school board meeting to see how we voted which could potentially be like a week later in some cases if I'm not mistaken if this amendment passes the current number 10 would still be included so to your point there would be the potential for two notices in fact two notices would have to happen under the under the
087policy that's what I'm asking can can we amend the amendment to just remove the second notification and that kind of just gives the parents the information they need to opt out at that point not knowing what the board will do or not and if they really want to pay attention and see they can just follow the Live recorded meetings to see the outcome of the vote but I'll let Mr cook answer the procedural question sure okay we've got a motion to amend by taking out the last sentence number three which reads notifications shall include some success so all you're doing is amending this to remove the second notification got a motion on the table do we have a second would anybody like to Second Miss apria's recommending or motion moving motioning that we remove the
088second notification to the parent so the parents would get a notification at the time the committee is about to go on into the review Send the recommend at the time they make the recommendation okay sure essentially taking out the part that we agreed on in the original first reading vote which was to notify once after the disposition by the board is that correct so right now if we approve Miss Cleveland's Amendment we'll be notifying twice because we've already done a first reading that says we'll notify them once and then during the policy committee we agreed that maybe the notification should come before the board takes a vote I kind of understood that policy meeting that would be the only notification I feel like there's a lot of parents out there that are going to be
089a little bit sick of double notifying and all the emails that might come through so oh thank you okay does that make sense Mr Brown yes we just got a second from Miss Cleveland Mr Brown and Mr Beasley you want to punch in to okay on my own Okay so to me if we're gonna if we're only going to have one notification the more important one is the disposition of the board by the board not and ultimately what the parents I think what parents would want to know is what did the board decide to do with the recommendation that was brought forward so I thought by adding the other notification it was really more of a courtesy to say while we're waiting for the board to act by the way this recommendation has been made
090by the committee so it was more to give them a heads up that a vote a board vote is coming just in case that's more the courtesy vote the more substantive notification is the one about what the board decided to do with the recommendation in my opinion so I'd be a no on the amendment Mr Beasley oh sorry okay thank you madam chair from understanding during the policy meeting that we wanted more transparency for the for the board and the school system to reach out to the parents so that's why I supported I'm supporting the amendment that Cleveland is sending out because I believe that the parents will love to know about the books know about which books are being challenged but also they would want to know I know for sure I would want
091to know the disposition from the board after that's done so I think the more transparent and the more communication I don't think is overkill would be more appropriate than anything thank you Miss Cleveland just what he said okay Mr Welch I agree with Miss Apria that I think at some point it becomes Overkill there's a famous consumer research study I'm going to reference here it's It's the Jam study in which they went into a grocery store and gave out free samples of jam they had about four samples and measured how much sales were and they went back a week later and they gave out choices of eight different flavors and measured how much the sales were and when they went from four to eight and I could be screwing up the numbers but there's general
092idea the sales went down and the reason why is because you get information overload at that point and the consumer pulls back it's the same thing that Amazon saw when they had too many options on their their screen you get you get it happens all the time the parents don't pay attention to it if the point is transparency there is complete transparency here we announce it we have updates we have published outcomes we're talking about sending a notification on this we all agree on the notification I just think what the number of times we're looking at becomes all the time with the emails and at some point our parents go well have I seen that one before or not I this sounds familiar and it becomes a little bit too much so I listening to
093it and sort of thinking and listening to the debate I've kind of come full circle and I agree with Miss Supreme I think at one point probably one is enough at that point it's it's not only is it transparent but it's being proactive which I think is a better word for this you know we've always been transparent I think this is more of a proactive engagement with it I'm also going to agree with Mr Brown I think the more important one of the two is the board action on it because that is the one that's the actual decision that we're doing and if the stated goal of this is to give the parents the opportunity to respond and what they need to do if they don't want to see that book what have you at
094that point they have the opportunity to do it beforehand a little bit premature I think thank you Mr Mitchell thank you madam chair so I agree with Mr Welch that the that the intent of of all of this communication is to communicate to the parents on how they can opt out if they so want to while the books are being reviewed or determined I agree with Mr Brown that the most important communication is probably on what the disposition of the board was relative to the committee's recommendation did we accept it or did we not and what and what is the ultimate result it's going to happen on the books are they going to be removed or are they going to be left in but in every communication the parents are told how they can individually
095communicate to their librarian to keep their children from Reading those books or checking those books out if they so desire in the situation that we're currently in we would have had a communication had this had this amendment been in place we would have had a communication probably what three months ago four months ago and we're still waiting for the last communication because we've tabled and deferred and we've kicked the vote push the vote out for multiple months so the concept of more than only one that communication may never happen because the board technically doesn't have to act on the committee's recommendation second so by at least having a communication after the committee makes a recommendation we're guaranteeing that something is going to go out to the parents on the challenged books but I'll and for
096what it's worth I'm not winning any opinions on this I still believe the best time to communicate is when the committee is set up because Mrs oyer Dr Royer remind me we that committee on the one where we had five books challenged that committee took three months to get through those books I guess am I remembering that correctly no not the wit and wisdom we were talking was what eight or nine months to get through that but the one that where the committee recommendation that we haven't voted on now how many months did the committee meet before they gave us a recommendation about two months approximately about two months that's right okay thank you anyway so my summarize real quick my comments here I think the two Communications is has value and I'll support the
097two Communications thank you Mr Priya so I wanted to remind everyone that the policy states that the communications will be provided by the principal or the assistant principal which in my opinion feels like a lot of work depending on how many books end up being challenged that we would be putting some burden back onto the Administrative Professionals at each School site and then also kind of what Mr Mitchell was saying if a parent had a concern about the content and wanted to know about opting out or how to do that I don't think I don't think their priority is going to be how the board voted I don't think that's going to be the most important time for them to get notified I think they're going to want to know about the book in the
098library and how to opt their child out earlier rather than later so I still think this is the best way and that too is a little bit too much Miss Clements how about now this okay yay okay I really like the idea of the two Communications I served on one of just one of the Committees that we just had one book but I think that notifying the parents when the formal committee begins is good because we have months that pass before there's any decision made and I mean this is a great example of time so I like the idea of one going out of the formation of the committee and I thought we talked about this at one of our meetings but do we is it is it public knowledge do we put who's in
099the committee in the announcement do we need to do that do we I mean what what is the it's public information we have not historically broadcasted to all the all the community like the discussion is about the decision of the committee exactly so we could just announce this and if people want to go look they can find it but it doesn't need to be in the email I to me is always short and sweet concise and precise so I do like the idea when we when the decision the formal decision is being made that is going forward to a committee and then announcing at the very end there is a bigger time span and I think parents appreciate the communication on this because there's transparency and I like that we have instructions on how to
100opt out so I don't know which amendment to vote for I know we've got a bunch on the line and so but that's what I think that is clearer with the parents Mr Wimberley I'd like to call the question but in a pouring of order I'd like for it to be read what it is that we're voting on right that's good yeah yeah for us the motion you have right now is the amendment to the amendment so basically if the vote Yes on this what you were doing is that you are removing number 10 that reads after the board votes on the challenge Library materials the written notification shall be provided by the principal an assistant Prince put all parents guarding students and all same grade band level schools the notification shall include the title
101and author of The Challenge material the action of the board and the process paragon should fall out his or her child out of checking out the library material so basically if you vote Yes to the motion you're deleting that language you're deleting the second notification and the second notification is after the votes so there would be one notification after the committee makes its recommendation thank you render afterward the first notification is referenced just for clarity the First Amendment which is the third the third option you were given in the email basically so it's in what Sheila read originally right correct correct your second notification is contained in the number 10 that's currently in there so basically you are amending it take number 10 out second emotion that you will be voting on should you pass
102is going to be accepted number 10. into the policy one more point of information though we did not vote on Sheila's Amendment yet though it's not attached to the it's not attached to the policy currently correct correct you're just voting on the amendment to that Amendment so we so if we if we vote for Jen's Amendment than where we find ourselves is that the policy as written has no notifications in it oh because you now you still have the Second Amendment to deal with the original primary Amendment you've got a primary and a secondary Amendment I'm saying until we vote on the primary Amendment there's no notification language in there I'll take care of that Amendment so you will be voting on it a motion to call the question I don't think we've dealt with
103that motion I know yeah okay although that was good thank you we need a second the call to question Mr well Ness and no one I don't think anybody's doing I'm going to ask one more time explain what a yes vote means and if you could don't mention the sentences just speak in the terms of the notifications if you vote Yes to this amendment to the amendment you are keeping in the language that will provide for that second notice once this board makes a decision people guess you're taking it out that's correct you're correct one if you're voting yes you're basically you're deleting number 10 that's currently there you're deleting that second notification provision what was approved the notification that was approved for first reading but if I may I hate to I hate to
104add to it if if I may this is an amendment to the amendment and then the amendment sits with adding one notice and if it fails we're back to the existing language that's in the packet Mr Golden do you have a recommendation are we ready for recommendation Madam chair I'm tempted to recommend we take this back to policy but but it'll yeah we're not going to do that I recommend approval for this but I want to explain why it's in part for what I just stated that if you all make a decision to pass the amendment and then the board in the policy passes we have one notice at the time of the decision of the committee without a requirement that the principal notify All Families about the final board decision we will post the
105final board decision regardless so because of that I recommend approval of this it eliminates the requirement for two notices that eliminates the potential that that we've that that individuals just stop reading our messages we usually are very careful about that and we'll we'll we'll post that I will tell you administratively it also does not prohibit us from sending another notice out it just prevents the requirement that we send to so that's my recommendation recommend approval of this absent any further discussion on the amendment the original amendment I intend to recommend approval of that we'll go ahead and go to vote since there's nothing on the board for speaking okay I'm sorry we don't recommend since there's nothing on the board we can go to vote okay we can go to vote since there's nothing on
106the board so we're voting on Miss apria's Amendment to the amendment okay board members please cast your votes your vote is five yes six no this did not pass so we're back to the amendment that Miss Cleveland put forth which is two notifications okay so we need to now open the floor for discussion we have Mr Golden's recommendation unless you want to amend your recommendations if there's any discussion we'll we'll see floor is open Mr Brown this is the vote on two notifications can we be clear on when those notifications would take place the first notification will take place once a recommendation recommendation has been given to the principal and the superintendents and then the second notification will be after this boy makes a decision which you've already voted on so you're basically voting on
107right now that first notification provision Miss Clements I really am in favor of the first email going out when there's been a formal when there's been a decision for the formal committee versus because then it's a little more time if his parents the option to know once if once a formal process has begun and it allows them how to know how to opt out earlier when all this process has begun because I know after serving on one of these committees that it takes months to go through this so I'll tell y'all don't be mad at me but I would like to make a motion to amend this to the first notification going out when the formal process has begun can I do that no because that motion is going to pretty much just overdo what
108you're doing right now so if that's a motion you want to make eventually you would vote no for the one on the table and then make this motion subsequent to that Mr Welch kind of golden how many books do we have in the library in a high school library ballpark ballpark somewhere between 10 and 20. I'm sorry about how many thousand so ten thousand or so let's call it ten thousand okay so what we're talking about here now with two of them is the stated concern is that three month one month 30-day 60-day 90-day Gap for the a one in ten thousand odds that the student will check out that particular library book prior to the final notification it doesn't seem like a very realistic concern to me statistically speaking members I think we can
109cast votes on the amendment on the floor thank you vote is eight yes three no motion passes back to the original motion and this is for the board policy second reading Library materials with the amendment Incorporated Mr Brown okay so I'm gonna make a motion that I think everybody would agree with because it takes a burden off the principles so go to let's go to item 10 or section 10 that we've now adopted Jen made a point that I've took notice of when she said that there's a burden on the principle and the assistant principle to make these notifications correct me if I'm wrong but we're seeing here that all students in same grade bands at every school in the district is that correct if there's one if there's one recommendation by the committee and
110one vote by the board everybody in that grade band across the district is being notified it's the way I read it why wouldn't that notification come from the central office one time versus 15 different principles 20 different principles doing that so I'm going to move that we instead of it's saying provided by the principal or assistant principal it would say provided by the district office thank you we have a second by Mr Wimberley so we will open the floor for discussion on this amendment and that's to shift responsibility to central office Miss Cleveland I agree with it I think that's a great idea okay great okay let's move to vote hmm Motors 11 yes zero no I thank you that motion passed so now we have an amended Amendment and to the original reading second
111reading of the library materials policy and we are back to discussion on this amended amended policy okay any discussion on this policy before we go to vote yeah sure Bobby do you want to have the honor you were voting on now was a written notification shall be provided by the main office principle or what was the word you used Central off central office provided by the district office Prince district office to all parents guardians of students in all same grade band level schools within seven days immediately after the ad hoc materials Review Committee presents its written recommendation to the principal and to the superintendent okay board members let's cast our votes then thank you Mr Golden your vote is 10 yes one no thank you so that motion passed and we have the library materials
112for the second reading approved all right next item on the agenda is approval of Pekka memorandum of understanding Mr golden thank you madam chair annually we present to you what is called the peck of the professional Educators collaborative conferencing act agreement between the wcea and Williamson County schools and this is based on it on a decision every three years that our teachers make for representation in this and then in between those three years there they there's discussion among the team related to pay working conditions and benefits so you have the presentation from that from that conference for recommendation and I want to thank our leadership team who works through this and Dr Webb leads that and I want to thank the WCA and Laura Clayman has led that group this year do recommend approval of
113this draft for next year do we have a motion Mr Wimberley in a second Mr Mitchell thank you any discussion Mr Brown Jason on Section 3.5 there's an addition there of the words as approved by the district superintendent when it comes to the appointment of a part-time Association president can you explain why that language was added and if so why was that not within your purview before yes sir so the discussion here is there's a possibility that the association that the association might have a president who is actually not working for us during the window of time that their president but paid through a possible Grant or some other funding the discussion I had with our leadership team was I'm concerned about the possibility of filling that position if someone is out and so we
114have that language in there to address that possibility and the team including our teachers recognize that our number one goal is to make sure students are served so that's why that has been added thank you and we can move to a vote is 11 yes zero no thank you in this motion passed for Pekka memorandum of understanding last item on the agenda is the approval of the certified and classified pay schedules for 2023 and 2024. thank you madam chair as you know you approved the proposed budget for the board for for the County Commission rather to make a final decision on in late June these are the pay charts that reflect that aggregate budget amount that you made a decision on a couple of months ago and it includes a six percent pay raise I
115will point out specifically we have many teachers a few hundred teachers who actually are off the pay scale they will also get that six percent pay raise that you approved a couple of months ago do recommend approval of these pay charts thank you do we have a motion Miss Cleveland in a second Mr Welch thank you Mr Hall thank you madam chair Mr Golden and I just wanted to underscore something you said I think about four or five hours ago in this meeting the you said that there may be a possibility of revisiting some of these pay values and the charts and different positions in fall yes sir so do you recall when we went through the budget approval process we included what was at the time a deficit budget based on our Tesa projections
116we should have some information so number one we proposed a budget that we felt like we could afford and we projected we should be able to afford based on a conservative estimate of teaser projections that came out to be pretty close in fact the projections from Tisa would include we wouldn't have the capacity to even increase pay by one percent with our current projections we do have some outcomes potential that the state ought to let us know in October we know that the market is very volatile in some professions and so I wanted you all to know that we believe it's wise not to say this is it no matter what but if there's volatility in the market and there's a substantial change we need to be flexible within what we can afford great thank
117you it feels like that's sort of The New Normal in the last couple of years and I appreciate that flexibility thank you okay board members no other discussion we can move to a vote the vote is 11 yes zero no thank you and that motion passed and that was for the approval of the certified and classified pay schedules for 2023 and 24. that was the last item on our agenda and which now we are adjourned thank you