001Good evening and welcome to our June 3rd regularly scheduled board meeting. Um we're going to start with Miss Allison Graham um introducing her student for the pledge. I would like to introduce Mr. Noah Parks who's going to lead you in the pledge. He's a sixth grader at Mohead City Middle School. Right. All right. When do I say it? Wait, when do I say I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. And we do have a certificate for you if you'll come up. And pictures. Lots of pictures. We're off. Good job. [Music] [Applause] Yes. Perfect. And then Miss Molly Olander is going to join us for the invocation. Um, good evening. I'm Molly
002Olander and I'm a seventh grader from Morehead City Middle School. Um, I'm going to do the opening prayer. Let's bow our heads. Dear Lord, thank you for a great school year and the blessing of all of our wonderful teachers and staff. Thank you for the opportunity that we have to go to an amazing school and learn in a supportive community. I pray for a safe and enjoyable summer and that everyone is able to rest and relax and spend time with friends and family. I pray for the upcoming school year and that we are able to continue a safe and productive learning environment. And I pray for these board members to have wisdom and passion and guidance when making these decisions. I pray for the teachers to lead and inspire students through to their full potential
003and that students will come with an open mind and heart ready to learn and grow next year. Lord, give us peace, grace, and help us become more like you. In Jesus name we pray. Amen. Amen. Thank you. Best prayer ever. That was fantastic. Molly, we have a certificate for you. Yeah, you got to take a picture. Come on. Just what you wanted to do. That was the great prayer. Thank you. Thank you. Good job. [Applause] [Music] Now, we are going to recognize the All State Honors Band and All State Jazz Band students. Um, we're going to welcome First Croatan High School with band director Kenzie Holland. Um, we have Am I announcing them? Walt Slater, trombone, 1112th All State Honors Band. Emily Garmin, clarinet 1112 All State Honors Band. And Jack Mcgrael, oh boy. Euphonium
004910 Allstate. Is that right? Honors band. Okay. From West Carterette with director Andy Wright. Samuel Park, clarinet, 1112th All State Honors Band. Kinley Pinkard, clarinet 910th All-State Honors Band. And Tommy Kellis, trombone 9th and 10th All-State Honors Band. And for Trombone High School Allstate Jazz Band. Um, and from Morehead City Middle School with band director Mr. Jason Robinson, we have Elliot Edwards trumpet Middle School Allstate Honors Band and Een O'Brien Horn Middle School Allstate Honors Band. Um, also not with us this evening from Broad Creek Middle School with band director Mr. David Straoud is Sapphire Ovando Clarinet Middle School Allstate Honors Band and Pierce Ormsby Trombone Middle School Allstate Honors Band for Trombone and High School Allstate Jazz Band. We have lots of certificates. [Music] There's no [Music] straight. [Applause] Congratulations. [Applause] Perfect. One more
005round of applause. [Applause] Thank you. Now, we're going to recognize our 3A spring outdoor track and field student athlete champions. um from West Carter at High School with Coach Troy Smith. We have a gold and long jump for Josiah Jones, a silver in the 3200 meter relay team of Sally King, Elena Shirline, Anderson Day, and Marina Marson. And second place in pole vault, Levi Maness. Um we also like to recognize the Crowan athletes who could not be here tonight along with coach Jim Stevens. A gold in the 1600 meters for Noah Guerrero. A gold for the 3200 meter relay team of Noah Guerrero, Seth Nelson, and Cooper Stevens with junior Riley Robinson. And silver in the pole vault for Logan Carlson. Maybe the team across. [Music] Hey, weren't y'all here like recently? Yeah. Proud of
006you. Good job. Get a picture as well. You are welcome. Be repeating. I like now we're not interrupting. It's okay. We got this. [Laughter] There we go. Good job. [Applause] Congratulations. Team one. And next we would like to recognize the 1A 2A3A state lacrosse champion team from Croatan High School. Um the team with coach George Benson and assistant coach John Bradley. [Applause] [Music] Yes, that would have been 1, 2, and 3. All right, boy. Such a small. This might be our biggest [Music] [Laughter] [Music] want to take pictures as well. So, you're welcome to come up and get a feather. Yes, bro. Get I can't congratulations guys in heels. Congratulations. Congratulations. Good job, y'all. Like scratching his face. At the end of the day, they're still teen boys. No, they would have taken pictures, too.
007Thank you. And now our meeting's going to end. [Music] I keep going. Thank you for doing that. Thank you. Congratulations, y'all. Yeah, would be too. My goodness, everybody's gone. Not everyone. Well, not everybody. Almost everybody. All right. Okay. Um, up next is approval of our meeting agenda. Do we have a motion? I'll make that motion. Motion by Miss Wheatly. Do we have I'll second that. Second by Mr. Jenkins. All in favor? Perfect. Um, and then we do not have any public commenting this evening. Um, so up next is the consent agenda. Do we have a motion to approve? I'll make a motion to approve the consent agenda. I'll second that. Motion by Mr. Jenkins, second by Miss Wheatley. Um, all in favor? All right. Getting it together. Up next, we have a presentation on the
008AI guidelines and framework believe by Mr. Mike McKay. Good evening board and thank you for allowing us to come and share this with you tonight. Um it's been a work along in the process. Um a little bit behind some of our other counties, but also that was by design. We didn't sometimes we don't want to be on the cutting edge of everything. Um sometimes it bleeds when you're on that cutting edge. Um but I also want to thank our committee that helped with this. Um Tony Luther, the elementary rep for Morehead Primary is an ITF. Uh Stacy Ham, ITF from Morehead Middle, Wendy Gardner, ITF from Croitan High School, and then also James Gray and myself. Um James Gray, our network engineer, um developed and reviewed this policy looking at the DPI um guidelines for
009it. Also, we used some other PSUs that have been doing this a little bit longer than us. Um about a year and a year and a half for most of them that we've been looking at. Um and we took some of theirs and then developed our own that seemed to fit for Carter County and what we needed. Um you will see these are guidelines and frameworks and you may ask why is it not a policy simply because the technology is changing so fast we need to be agile to be as we need to adjust we would adjust and update those frameworks and you'll see in that framework document that's a living document it's a Google doc that our schools have and is also on our website but you'll see each one of the updates on
010that second or third page there it tells you what's updated with it and the version change that is made there for looking first. This is nothing new, but this is applied for all of our edtech tools. We implemented this two years ago. There is one change that we've made in in it, and you'll see that in step two or three here in just a moment. Um, but looking at schools, teachers don't just go out and pick anything that they want to. There are some things and some safeguards that we need to have in place for our students and for our teachers um in order to put any edte tool especially one with generative AI in it in place. First of all, teacher says they want to use a generative AI tool or an edtech tool.
011They review that. They do not use it as students. That's not the review. They review it um when themselves. Um then from that it goes to their school level review to the media technology advisory committee which is made up of representatives from all of their departments at their schools. Um the next thing if that approves from them then it comes uh the district level request is made by the ITF at the school. Um and then that comes over to curriculum instruction. That is the change that we're making for this coming year. As we're looking at that, we've looked at a lot of the technical requirements, but the one thing that was not there is the pedigogy and the alignment to the North Carolina standard course of study. So the curriculum instruction team will review that
012first before we ever get to the technical requirements. If it passes that, then it comes over for technical and compliance. Some of those things that we look at, where's the server housed? Is it housed inside of the United States? Um, so that we're not shipping our students data somewhere outside of the country. Um, also looking at some of the data compliance and storage standards that they have. There's quite a lengthy submission for a vendor to prove that to us outside of just where their servers are at, but some of those safeguards that they have in place. It's about a 19page document actually from DPI that they ask for that. They require it only for the things that get information from our student information system in Carter County. We require it for every application if it
013gets any type of student data. If it's important enough to protect it from the CIS, it's important enough for us to protect it if we're giving it student information regardless of the source. Um once that comes back myself and the way engineer review that for the technical compliance if it meets the technical compliance and it's already met the step four there with curriculum instruction then that's communicated back to the school and that is approved for them to use. Looking at this AI literacy timeline, kind of looking at a progression of AI use PK through five, a student will never have direct interaction with a chatbot in the classroom or as a part of Carter County Public Schools. Now, if a parent chooses to do that at home, that's up to them. We don't feel that's
014right for those that age of kid. The reason being for that when you look at it, a kid doesn't understand the difference developmental in they're not talking to a live person. Um, and there are instances out there that we could go into and I could share with you that the dangers of that. There's a reason for us not doing that. So, if a teacher, let's say a kindergarten, third, fourth grade teacher wanted to use AI and teach their kids about it. They very much could model that at the front of the room, have a small group with them. The kids could give them some of the things that they might would put into the chatbot and the teacher does that. Um, it's probably not going to be a tool like chat GPT or even Gemini.
015probably going to be something more like magic school that's designed for a K12 industry or K12 environment. Looking at some of those other things that we continue to focus on which are not anything new. those things of the K5 computer science standards, digital citizenship, we've done for as long as we've had -ate, we've done digital citizenship in Carter County every year, media literacy, looking at the validity of data, um, and talking about some of those AI age appropriate context for that. Moving over into middle school, not only learning about AI, and this year is going to be a little bit different because the start of the year for everybody is going to be learn about AI. And you learn about it in really AI literacy. And when we look at that, that is a requirement
016before any teacher uses AI with a student. They need to understand some of the dangers that are there. They need to understand some of the things that they're not talking to a live person. Even a sixth, seventh, or eighth grader, they still need to understand that. even a high schooler when you see it says learn AI first that literacy piece is the most important piece that we can do for our students in safeguarding and making sure they're using it appropriately they can begin to use it but again it wouldn't be turned loose typically with a tool such as chat GPT or Gemini or clawai it would be a tool more designed for an education environment I keep going back to it but it's a really good tool such as magic school gives the teachers There's
017a lot of control on the back end. If they wanted it to be a essay writing partner, they can design that and have a essay writing. It only asks them questions about their essay. They can't go and ask questions about what's the what's the coolest fad out there um for Tik Tok or anything such as that. They can only have it in the context in which the teacher provides it. So, it provides some guidelines kind of like the bumpers at a bowling alley. until you learn to bowl appropriately. You're you're using some of those bumpers to help make sure that you've still hitting the target, but you also have some safeguards in place there. Nine through 13 really doesn't look a lot different this year. Learning about AI this coming year rather, but also then
018using some of those tools. Um probably even more so than chat GPT just because when you look at terms of service down there at the bottom, we've still got to comply with that. Terms of service for chat GPT still doesn't match for a high schooler. Um, typically it's a 18 or older. So, we don't have that on for our students. Gemini is a tool that is um owned by Google. It also falls right in line with our Google Workspace using our Chromebooks. That would probably be our first go-to tool um for high schoolers as we start to transition into some of that more freedom of use in developing and using this generative AI use. And this is on page seven of that framework that you have in front of you. General guidelines for a student.
019First of all, check in with the teacher to find out if the assignment, homework, project, assessment can be completed with the support of a generative AI tool. And if so, what's the level of generative AI tool support that's allowed? And you see that's a link there. We I'm going to show you that on the next slide. So, just put a pin in that one for just a second. by the AI academic rubric. We're actually going to print those. We will have those in every classroom, middle and high school at the start of next year because it's really important. If Mr. Jenkins is teaching a class and next door, Miss Statatler's teaching a class, their communication about to a student and then to a parent, what level of AI can I use needs to be the
020same, the same language so that we understand that common language. Step two there, um, if the generative AI tool is allowed and used, the student needs to share their conversations or their prompts that they used and share a link to those so that the teacher can see how much of the AI they used, how did they use it, what was the context in which they used it. If their answers just went off on a left tangent, that teacher may be able to see that too by seeing the prompts that they put in. um and then also to include in their final product work cited along with those prompts that they used. Then step three disclosing any use of AI um according to the school's policy. This may include disclo disclosure statements formal citations as directed
021by the teacher or for the particular assignment. Um you would also look at these would be a part of our student acceptable use policy for the coming year will be redesigned so that it will have an AI statement and AI guidelines in there along with links to this document. We talk about that AI academic rubric keeping it really simple a red, yellow and a green and then blue is wide open basically but starting at the at the zero an AI free or an AI resistant work must be completed completely without the use of AI um students must rely entirely on their own knowledge their own understanding any AI that's used is a violation of the academic integrity policy on a Z on a zero or a AI free um assignment. Moving just a little bit
022more from that, an AI assisted a level one. AI is used for task specific such as brainstorming, such as planning, such as feedback, but no AI content is allowed in the final submission. Um usage beyond the specified task again violation of the academic integrity policy. Disclosure statements should be in submitted with the final product again to share the links to share screenshots as evidence of the AI chats that they had with the chatbot. And then level two AI enhanced gives it just a little bit further. Um but AI is used interactively throughout the project throughout the assignment um to enhance the knowledge or um the efficiency or the creativity of the project. Um, students must provide a human oversight and that's part of that AI literacy that is so important. The human oversight part, the
023human in the loop as it's called in the document um that they don't just take what's given to them from the chatbot and put it into any type of project. They need to understand how to go back and check those interactivity with the AI and critical engagement and any AI content is required. students are responsible for the accuracy and for the fairness of the AI generated content and then the disclosure statement just like we talked about anything where they're using it there's a disclosure statement that's required and then finally AI empowered which you see the infinity there full integration of AI allows for the creation of things that previously were impossible um as simple as this past week we're working on some data hubs for principles during um our summer admin retreat I can take
024some of that data that doesn't have anything attached to it other than numbers and it gives an interactive dashboard in coding and programming that I could never make um and it does it in about five minutes um for a school um it's pretty amazing and then it can zero in by months and those kind of things that was not available previous to that um student must provide human oversight again and evaluation of all AI generated content students responsible again for the accuracy the fairness and the over originality and all AI tools used and how they were used should be cited within the disclosure statement. When you also look at that on our website, we have some resources for our leaders, for our teachers, for parents, and for students. Um when you go to the um
025the digital teaching and learning site under departments for um part of county schools, this is listed there. When we also look at next year, it really is a learning year together for our students and our staff. Our staff have already had a training on AI. Um that was same across all of our campuses and then they provided feedback from that which will help us to develop that next level of staff development that would happen during the red days in August and the school days and they would be presenting that at their school level as well. Once students come back, there also will be lessons in series for them. Looking possibly at some micro credentiing for students and staff with that around that to show that they've gained that knowledge of using the AI. It won't
026be a one-time thing, though. It will be a continuing theme throughout the year um as we continue to learn about AI and its uses in the classroom. If you might have any questions. I really love this. the human in the loop approach because as a parent that admittedly knows nothing about AI, this gives my heart a lot of comfort because I would not be the one to guide them through this. I will be learning right with them. So, well, and that that's where our staff development really focused this year was showing our administrators first last summer and then our teachers during this year what were some tools that could make their life easier. Not to use with students, but to get them to be able to use tools and to be able to be familiar
027with it. All of us have a certain level of nervousness about it until we get in there and use it and are able to see what it can do for us. Also to see some of the things when it gives us back bad information, too. That's important to realize as well. Thank you. Thank you. Good work. Mr. Propes. Good evening, board. Um, I will be brief. These policies that are coming before you for first read are policies that come from the spring 2025 update packet from the North Carolina School Board Association. It was a lengthy packet and I could have broke it down and I the first things that we need to adopt are those new revisions to the title 9 um that are required by US department of education. Essentially what we are doing
028is reverting back to the policies and procedures of the previous prior to the previous administration's revisions of title 9. So we'll be going back to those previous policies. U Mr. Whitford did review the policies and made a few edits u for our local purposes. And that is all I have to report. I'll be happy to answer any questions you may have. Thank you. All right. Thank you. Thank you. To Mr. Paylor for bond update. Yes, ma'am. Thank you. So, um we still just have two projects going on and the first I'll talk about is East Carter High School Culinary Lab. Um there they have installed the drop ceiling and they're currently uh putting lights in the ceiling. Um the drywall is finished and it has a coat of primer and paint. Um and they have
029installed the epoxy floor, but um that's not quite finished yet. So that project is coming along. It is actually running a little bit behind schedule, but will be complete prior to the beginning of next school year for the culinary lab part. But there's a second part of that project that involves um the art room expansion to where next door is the current culinary lab. They're going to remove the wall, but that project will be wrapped up uh later in the fall. Um the next project is obviously West Carter High School. They're currently working in the girls locker room installing plumbing in there. They've removed walls and that's going to be a nice addition to the uh that area. Um, they've also removed the risers in the old band room that actually went down to the
030soil level and they've actually removed those and have reinstalled the concrete. Um, they've poured terazzo in the new science wing. They're currently grinding it down. Um, and they are installing cabinets also right now in the new science wing. So, that project remains on schedule. Any questions? Great. Right back to you. Good evening. Um, this week is an especially exciting time across the district as school wraps up um the academic year and students prepare for graduation. U please continue to check our homepage of our website and follow us on social media for updates about summer camps being offered in partnership with the school system. Uh let's again congratulate the students are recognized tonight for their excellence in music and athletics. Their achievements reflect not only the hard work and talent, but also the strong guidance of
031their teachers, coaches, and mentors. We're proud of how they represent our schools and inspire pride across the community. So, job well done. I'd also like to acknowledge um that every year there's an annual school bus maintenance review by North Carolina Department of Public Instruction. Um as part of that inspection, they uh inspect about 10% of our fleet uh for safety operations and key maintenance items. Um these inspections are kind of uh they're the meritbased. So the lower you score the better. And so this year our maintenance or our um bus garage folks had a score of 16.33. Um which is a significant improvement of last year which was a 29.6. And just to give it some context, the average score in the region was about a 34. So again we scored a 16. So, congratulations
032to Joey and our transportation department for a job well done. Uh, I'd also like to cong recognize our new, uh, West Carter High School principal, Mr. Justin Holt. Um, Mr. Holt will start on June 23rd. We're glad to have him join the Card County team, and we're looking forward to working with him. Um, please note that we will not hold a regular summer uh, board meeting in July. Our next regular board meeting will take place on Tuesday, August 5th at 6 PM. We will also hold a special called board meeting toward the end of this month to recognize uh year-end financial matters. And that meeting will be formally announced according to the public notice requirements. I'd like to uh extend a sincere thanks to you, our board, and to our dedicated staff for the hard
033work and commitment throughout the productive and successful school year. Um as you know, the last day of school is this Thursday, and high school graduations will be held on Friday. With that, summer break will officially begin. Uh we'd like to wish everyone a safe, restful, and well-deserved summer with family and friends, and we look forward to welcoming our students back on Monday, August the 25th. So, Mrs. Sher, this concludes my remarks. Thank you. Do we have any comments from board members? Okay. Um just as Mr. Pal just said, our next regularly scheduled board meeting is Tuesday, August 5th, 2025 at 6 PM. There is no regular meeting in July. Do we have a motion to adjurnn? I'll make that motion. Motion by Miss Chadwick. Do we have a second? Second. Second by Miss Wheatley. All
034in favor? Thank you.