001I'll order the Kataba County Board of Education meeting for the uh June 9th, 2025 uh regular meeting. Uh please stand for a moment of silence and then the plate. Next item on the agenda is approval for minutes for May 19th, 2025. all had a chance to look over the minutes. A motion to approve minutes. I'll make a motion to approve the minutes. A second. Hearing a motion and a second. Is there any further discussion? Hearing none. Uh read the pan for approval for the minutes for May 19th, 2025. Mr. Good for that is unanimous. Uh next on the agenda is adjustment approval of the agenda. Uh so far I have a a removal and an addition remove new business number six bid for painting project elementary and Jacob Sport high school and St. that has
002been replaced with a new business. Number six, approval of owner contractor agreements between the Chicago County Board of Education and Mos Marlo Building Company modular mobile unit installations at Ball Creek and St. Steven there. Anything that else that needs added or just hearing? None. I seek a motion for approval of the adjustment approval of the agenda June 9th, 2025 meeting. Make a motion. Second. Hearing a motion and a second. Is there any further discussion? Hearing none, like to see a raise of hand for approval for the agenda. That's unanimous. Next on the agenda is the superintendent for recognition by Dr. Matt Stover. Thank you, Chairman Smier. Uh we'll do those uh our second meeting of this month. We got some archers coming in and some other awards to give out. Should be a good night.
003Okay. Next item are consent items. Personnel consent report, overnight out of state trip, field trips, donations, and on-site summer camp Quick. Look for a motion to approve. Motion to approve. Mix it out. I second. Hearing a motion and a second. Is there any further discussion? Hearing none, do a raise of hand for approval. That is unanimous. Next on the agenda is approval of 2025 2026 renewal quote from class link license presented by Mr. Marty Sharp. I didn't apologize. I hope that you're good. You're good. Board chair, vice chair, members of the board, uh come in front of you today to uh discuss a renewal for class link. Uh for those um who don't know uh what class link is uh we use the term CCS engage uh that's kind of the marketing piece that we
004use uh for class link. Uh what this is uh it's as soon as you turn on your Chromebook you'll notice there's a CCS engage uh login. Uh it allows you to log into your machine. Uh and you'll probably also notice once you log in, you'll see icons that are listed. Uh we call this our digital portal. Uh we use it for pretty much everything uh that we do digitally within our district. Um so um we try to make it as easy as possible uh for students, staff, um everyone to uh be able to click on icons to go directly to resources as opposed to putting it out on a website and having to search for them. Uh that's just a very basic uh piece of class link that goes much deeper. Um the it also
005rosters um all of our products that we pay for u and when I'm talking about rostering I'm talking about creating accounts uh in admin and savas and uh anything and everything that we use uh within our schools. Um not only does it create accounts but it also rosters uh classes. So that way teachers who are trying to use a product uh let's say adminum for example they don't have to worry about adding kids removing kids when they come and go uh they don't have to worry about manually doing anything we pretty much do that for them through class u and so I will say uh about 15 years ago I did that uh I was pretty much the person who was doing that uh for about 30 different services and that's literally how I spent
006all of my time is adding kids removing kids adding classes class for moving classes uh because we wanted to make sure that we took that pressure off of teachers, take that pressure off media coordinators, take that uh pressure off of administrators. So again, uh Class Link helps us do that. U it uses our uh student information system, Infinite Campus, to pull that information in to be able to then to create accounts and everything for everyone. So um uh again, I just want to kind of give a brief explanation of what it is that way you'll know. Uh and uh any questions uh about class link or CCS Engage? Uh you will see the price of it is uh it's priced at uh glasses on. I'm sorry. $3.30 per user. Um and that uh ends up
007being $58,726.80. And then we do also add the rostering piece to that uh which is an additional 1350 for a grand total of $60,76.80. Uh we typically utilize uh technology funding from the state to pay for this. Uh and we already have it on our budget for next school year. Any questions? There are no questions for uh Mr. Sharp. I'd like to give a motion for approval of 2025 2026 quote for class license. Mr. Chairman, I make the motion that we approve the renewal quote for class link licenses that's been presented to us for 2526. Second. Hearing a motion and a second. Is there any further discussion? Hearing none by raise of hand show approval. Thank you, Mr. Sharp. Next is approval of EIPS USA purchasing cooperative contract with BPS Southeast flooring for media center
008flooring replacements at Bandy's High School and Fred Ford High School. Presented by Mr. Dan Moore. Thank you, Chairman. Settle by our members of the board. Dr. Stove. Two quotes. one for Bandy's High School in the amount of $60,25962 and at Fred Taport $59,99152. This is to replace the carpet in the media center and in the offices at both of those locations. and I'll be happy to answer any questions that you may have and I would seek your approval. How long does this carpet typically last? That's a good question, Robert. Yes, it has. And it's we're using some of the uh vinyl plank flooring in some of the offices and that's been well received as well. A little easier to clean up. But in the media center, we find that carpet want to continue to use
009there. No further questions for Mr. Moore on business. Item number two, approval for contract. Motion and a second for approval. Mr. Chair, I make the motion that we approve the contracts for the uh replacement of the media center flooring at Bandy's High School in Fred T. Ford as it's been presented to us. I second. Having a motion and a second. Is there further discussion hearing? None. I need a raise of hand for approval. That is unanimous. Thank you. Next is approval of bid quotes to purchase three new service vehicles for the maintenance department presented by Mr. Dan Moore. Yes, sir. We have three vehicles. A GM500 workgrade pickup truck. Low parent low bidder is Ever Chevrolet of Hickory in the amount of $47,50066. GM pickup truck parent low bidder Everick Chevrolet of Hickory 60,739 and
010a Chevrolet 2500 cargo van parent low bidder Randy Marian Chevrolet of Statesville $46,900. This is from capital outlay funds allotted by the commission. It is replacing a 2001 Dodge halftime pickup 212,000 miles. one 2004 Ford Ranger with 249,000 miles and one Ford E350 van with 265,000 miles and multiple transmission repairs and a couple of replacements. So, well needed and timely and I'd be happy to answer any questions that you may have. If there are no questions for Mr. Moore, uh motion for approval of bid quotes to purchase three new service vehicles for the maintenance department. I make motion to accept the three service bids. Second that hearing a motion and a second. Is there any further discussion? Hearing none, a show of raise of hands for approval of the vehicles and that is unanimous. Thank
011you. Texas approval of construction change directive number one fund for HVAC replacement at Maiden Middle School. Yes, sir. If you remember uh couple of months ago, we prepurchased HVAC units for that project and that amount is listed here. That value was assigned to all of our biders so that they would have the same number as they did the project. We will pay that amount for those HVAC units. That'll be a deduct from the total construction price in the amount of 1,31,246. And that allows us when we prepurchase to get discounts. And so that is something that we've done in the past. And so this is just clarifying uh that process and I'll be happy to answer any questions that you may have. There are no questions for Mr. Moore. Business motion and a second for
012approval of construction change number one for Middle School. Make a motion that we seek proof for this. I second. Hearing a motion and a second. Is there any further discussion? Hearing none. Raise hand for approval of construction train number one. Thank you. Next is approval of bid summary for modular unit installations at Ball Creek Elementary School and safety. Yes sir. Two bids both apparent low biders or Moss Marlo building company for both projects at Balls Creek Elementary $26,945. At St. Stevens Elementary $247,745. This is the for the installation of the modular units very similar to what we had last summer at Charles Ford Elementary School. I'll be happy to answer any questions you may have. is we don't own the units then we're just renting them and they're installing them for this amount. Five years
013uh is our lease agreement. Um and so there's Moss Marlo will make sure that the units have the appropriate electrical and plumbing and data. Last year we did that more or less on our own right at the end of the summer and we've wisely passed that to a general contractor to help us handle that process. Yes, sir. The difference at St. Stevens Elementary is because we have to go so far with sewer. That's really the the difference there. We're very close at Ball Street. Water, sewer, electrical is very close. We have to go a distance to St. Stevens and that's why it's more expensive. Okay, I seek a motion and a second for approval of bid summary for modular unit installation at Falls Creek. I make a motion for the bid for the modulars. Hearing
014a motion and a second. Is there any further discussion hearing? None. I need a raise hand for approval. That is unanimous. Thank you. Next is approval of owner contract agreements education invol. Uh yes sir. These are the contracts for the projects just presented. standard agreement that our architect uses and I'll be happy to answer any questions you may have. These will be ready for the start of school. Yes, sir. We we pray. Yes, sir. Expected delivery is at the end of June which is earlier than what we experienced last year. It was a full court press but we made it happen. Okay. I seek a motion and a second for approval of contract agreements between Kaba County Board of Education that falls creek elementary. I'll make the motion. I'll second the motion. Hearing a motion
015in a second. Is there any further discussion? Hearing none, raise the hand for approval. That is unanimous. Thank you. Up next is approval of draft letter to state legislative members in support of statewide bond proposal presented by Dr. Max. Thank you, Chairman, Sener, members of the board. Uh put together a draft letter for you folks uh that we would share with our local representatives and senator and uh please feel free to add or anything that you would like me to add or subtract. And if you all uh would like that, I can make those changes and still get them out this week. Um so it's up to y'all on what that is. We used um some documents we were able to find through our um governor and his initiative for the state bond. And um
016then just to be uh transparent as Marty always says we need to be, I put a lot of thoughts into chat GBT. And then you then you got that professional letter in front of you. Uh so a great use of AI. Um so I I want to give credit where credit's due. Thank you, Mr. Chairman. I'd just like to say I I think I was the one who had brought up us doing this and I appreciate Dr. Stover and uh chat GPT coming up with this uh for us at Marty's suggestion. Uh uh thank you for doing that. As a point I made at the last meeting though I just wanted to ask if we might just tweak it a little bit. You mentioned the public school bond act of 2025 which is basically what
017the governor proposes and I think that's fine what you've said there. My point at the last meeting was that even if they're not in favor, even if it ends up being that the House or the Senate can't back that proposal, I wish that we could at least say that we would like for them to include in their budget some capital referendum uh for the public. And I just wondered at the end of that first paragraph, I my point being that I think we have a better chance of getting a referendum for building capital projects in front of the public. um if if they can't approve the the boards or the governors that at least they could approve one of their own, come up with one of their own and we'd have if the Senate includes
018a referendum in their budget and the House includes one in theirs, we're more likely to get that in a budget somewhere. And so I wondered if in the letter you've done at the end of the first paragraph uh if we could say something like request your support for the public school bond act of 2025 or include a capital referendum of your own design in the final house or senate budget. Something something that we could say if you if you can't go for the governors come up with your own. We're we're we're in favor of a referendum. whoever designs it and comes up with it. Um, and Miss Davis and him's not here tonight are our wordsmiths, but you can help us on how to do that. But something I just said, include a capital referendum
019of your own design in the final house or senate budget. And I think on the back of the letter then, sorry, we would have to add something there too where we say your support for the public school bond act or a capital referendum of your own design or something. I'm I'm open to the wording. I just would like to include that somewhere if the board agrees. And the the last part I thought I'd try to include something there. The last one it says as well as any additional grant funding opportunities. So when we met with them and our legislative committee we'd asked them to earmark specific projects in the actual house and senate. So that's why I referred there. But if I clear that up, uh, if the board wants me to to put specifically
020into their own budget or capital requests, that would be So that's not a bond referendum, but that is a capital request. Would that would a capital request be okay versus a referendum? I would suggest to take the the bond referendum totally out of the lip. Yeah. So that we've seen where they write have written those in for other counties. Um a specific um uh like a a high school or a elementary or something like that. That's totally different than what I'm suggesting. Right. That's what that's why I wanted to ask clarification. Yeah. My my preference is still that we have a a public referendum on it, a capital referendum. At some point through the House or Senate budget or or through the final budget period. Okay. Have a question. So, when's this supposed to be
021uh discussed through legislation? Do you know um I do I don't know the exact date. I know that the governor's budget has already been, you know, laid out. the House and Senate are have their committees formed to negotiate their two budgets and I don't know if it takes into consideration any of the governor's budget or not. And then um they'll put together their their budget and um then they'll look for approval and then the governor can then act on that budget um and either veto it or um pass it or let it sit for 13 days or 12 days, I can't remember. Um, but the timing of that I'm unsure of. I think they are what you're saying. Uh, Dr. Stover, I'm certainly in in favor of any additional grant funding opportunities. I like that
022part. I would just like to my purpose was in to ask them to be in favor of that public referendum that the governor is suggesting and that if that one is not to their liking or their approval that they come up with one, create one of their own. I got you. Yep. I just wanted clarification. Thank you. We don't need to do anything else with this tonight. I've I've heard, you know, Dr. Barnett's and I've heard Mr. Mullis's request. So, um, whatever you all come out with the majority of, then I can make those changes. I think there's a little bit of a disagreement on on that. So, I just want to make sure I'm clear before I do what I need to do. I I think Dr. Barnetta, she made some good points there.
023I I why I would run step back away from the statewide bond or what the governor is proposing is under that proposal you're asking the rest of the state to fork a lot of money to pay for wake me Guilford and Winston foresight and Cumberland counties budgets. Uh so um I'm for the capital outlay. I just think under the governor's proposal, I think it needs to be tweaked on on how we can fund that. So, I would make the suggestion to take just to reward it, but I just don't think the bond referendum is going to go in. And of course, what you're referring to for uh the larger counties is under the governor's referendum proposal, but that's why I'd like to say that the House and the Senate design their own if they can't
024support that one because I don't think it has to be the governor's either. I think it's it needs to be a a capital referendum that's put to the public, but it can be whatever the state and senate design. That that's why my wording was and include a capital referendum of your own design in the final budget. Sir, get correct me if I'm wrong, but you're not asking for a dollar amount. Their rules, their money, that kind of thing. Correct. Okay. that they design one of their own, at least include one in their budget. Thank you for clarifying that. I think motion in a second to change the wording to if kind of crude, but changing it from they can't go for the public bond act of 2025 to possibly come up with their own version
025from the House or Senate bond referendums public. Yes. Yes. Yes. I would seek a motion in the second on those adjustments to the letter. I make a motion that we approve the letter that Dr. Stover has uh presented to us with the changes that we mentioned tonight to include a uh possible uh capital referendum designed by the Senate and House to be included in the letter. and that uh once he corrects not corrects it but uh uh edits it and sends it to us that it be sent to the our uh legislators this week. Second that hearing a motion and a second. Is there any further discussion hearing? None. A show of a raise of hands for approval. That is unanimous. Thank you. clarification. Do you want everybody's signatures as it's spelled out here? Uh
026because you're saying send it this week. I think that was the motion, Miss Dr. Barnett. Send it this week. You're saying with everybody's signature, just Dr. Stovers and Chairman, love to see it go as soon as possible. They're working on their budgets now. Yeah. I um you know if if you give me a few minutes at the end of the meeting it won't take me long to add something like that and we could print it and I could get you a version before you all leave tonight. Thank you. Yes. Next item on the agenda is approval of proposed amendments Katapa County Board of Education policy 3.800 0 testing and assessment program presented by Miss Crystal Davis here which was just um one of the first policies that we modified and we're starting in the cycle
027again um that we modified in 2023. Um the state has modified modified high school end of course testing and we just we're just making this um uh policy consistent with the language set out in the um uh the in the state board of education policies. And so that would be in parag the changes would be in paragraph uh subsection B high school end of course testing and it actually um states that the results of the EOC uh test and CTE state assessments will count as 20% of a student's final grade in each high school course for which there is an EOC test or CTE except with the exception of the following and that would be English learners. students in their first year in a US school. Uh two, the other exception would be students following
028the occupational course of study pathway or whose IEP otherwise exclude their EOC results. And three, students enrolled in a course during the initial implementation year of a new assessment for that course where proficiency scores are not available due to standard testing. The other um recommended change is number five uh subsection C number five on the last page is the requirement that a report of local standardized testing be provided to the board for review in even numbered years and if required a plan for reducing the time spent on such testing is subsequently subsequently prepared and submitted to the state board of education in compliance with state law. So, those are the two changes um that we're asking for uh under 3.800 and Mr. Miller has reviewed those actually and Mr. Ramsey as well. There any questions
029for Miss Davis? Hearing none, I seek uh approval of both amendments to Kab County Board of Education policy 3.800 testing and assessment program. Make a motion. Second hearing a motion to second. Is there any further discussion? Hearing none. Raise a hand for approval. That's unanimous. Thank you, Mr. Next on the agenda is review of assigned board goals and action steps by Kataba County Board of Education members. I got this to you Friday. There are no questions on who I signed what. We need to just kind of go through and make changes to the timelines on these things because some of them have already passed obviously Mr. Chairman, I I did have just a couple of questions. I think it is in goal 12 and 13. Must be number 12. Let me look at it for
030just a minute. Okay. I know that you'd said it's done and ongoing which isn't possible but well I I think it is uh you what you mean is some parts of it may be completed and uh but with with number 12 the board and superintendent relationship communications I was actually looking for the one that um I think it's goal 10 that you've marked done the CNI presentation at working sessions let me look back at it for just a minute. Okay. Um that it says staff provide informational sessions during our work sessions to educate uh the board regarding curriculum initiatives that will be addressed or approved in future board meetings. And I I know you put that that's done and that's being done definitely. But for instance, tonight u one of the first things we heard
031about was class link. We had to approve class link and edment minum was mentioned during there and I would dare say if we asked members of the board what's class link and edmenum we couldn't say what I'd really like what I'd really like to see us do is spend some time at our work sessions and even in visits at school finding out what these things are. I'm not um in any way feeling like you're not being transparent. I I think you are and I know what Ed Menum is. worked with it. But um I I think there's so much for us to learn about what these programs are. And I think what this actually asks us to do is that at our work sessions things that we know maybe are going to have to be
032approved that year or maybe just a a regular routine of going over with the board what kinds of programs we use, what they are when we go out to visit schools, make reference to them, or if it's something we can see in action when we're out in schools. I just uh would like to learn more about what the programs really are that we're using in our schools. Does that make sense? Yes. Yes. Uh I think Marty was just using that as an example. Oh yes, he he was. And I was just using it as an example, too. I was just using it as an example, too. But there's so many things that we're called on to approve that, you know, they give us the little threeinut uh the best they can in the time they're
033allotted here to know what it is we're voting on, but I think during our work sessions, time could be well used to learn about more in depth what these programs are. Like you said, when we go on our school visits, good to to see them, talk about them when we're there. lot of CTE and things like that being used with ask as we are u assigned to these different areas. It's not that we're expected to be the expert on our area, but that we bring in the experts or we make sure the board gets expert training on these things. Is that correct? Yes, ma'am. Thank you. So, looking at this tonight, um where I've assigned you point to by our next meeting. Just uh after you've had a chance to look over it, give me
034some dates. I say it if you have forgotten about it when Debbie reminded me I like okay about this meeting something else. So make some changes to it. Have it on your radar coming up. Chairman Sentomire, um our team is also available too. So if you all have any questions about one of your particular goals, contact any one of us that it that are uh that we're responsible for and we'd be happy to work with you on that as well. Dr. uh next item on the agenda is the discussion on the timeline for completion of the superintendent evaluation presented by Miss Crystal Davis. Yes. Um each year at this time uh around um it the superintendent or the board considers a superintendent's evaluation and as you recall in the past that is done by uh
035surveying the board members. New board members may not be aware of that. Um there's two separate pieces to this and also a separate survey from the um cabinet uh director's principles and assist assistant superintendent um principles sorry so cabinet which includes the assistant superintendent um directors and principles and assistant and usually um that's it each year. It varies. This is a strange time of year. So, normally at at a minimum we uh send the surve we the board marks the date to send the surveys out electronically to those two groups. They are different surveys. We have uh used the same ones I think for the past uh at least three years maybe four years. Um and at a minimum we give 15 days to respond and uh sometimes it's been 30 days 45. We just
036see the number of responses we get and keep sending out reminders. Um I would suggest a minimum of 20 25 days to respond. But then in in between I can send out reminders. Then those come to one central location. They are anonymous and they uh are compiled in both a graph form actually uh the graph form is a linear horizontal graph form which shows uh the responses uh the four choices uh and then the compilation of comments from anybody who wants to make a comment. So, um we really just need to set a time for those to go out and um those two groups and then um periodic reminders between the time that they're due. Does that make sense? Is this something that's already set up? We can send it tomorrow if we need to.
037Yeah, I probably need a couple days. I'd say by this Friday or but I'd want to send it out fresh. maybe like a I could probably get it done by this Wednesday, but I um I it it is it is already set up. I just want to make sure we review it. I'd say Wednesday. Was Wednesday a good day for them to get it or That's the question. I don't Yeah, that's going to be a probably a better answer by Dr. Stove and staff. I I don't know if a good day. I would Friday's a good day. Yeah, that's right. That's right. Sorry. That' be one of the weekend emails you might not I would do um I'd say Wednesday or Monday. I would Wednesday or Monday. So either one and then set a time
038to for it to expire, reports be given back and then I'll do reminders. What seems to be the hold up with people responding? Well, um yeah. Well, the a lot of our APS are um 10-month employees, too. So that's that's um um that that can be a deterrent. Obviously if you're not checking your email typically our APS are, but maybe only once a week versus every day. Um it's it's not something you can do real quickly. You have to give it some thought and you see it and you think I'm going to get to that when I have more time. And yeah, they don't ever have any more time. And there is a factor of some people maybe just being hired, you know, and they think, "Oh, well, I don't I don't have anything to"
039and they don't they elect not to do it. They get it, but they elect not to do it. So, if we say you sent it out Wednesday the 11th, you would want it back by 25th. Yep. And so that would be after our 23rd board meeting. Oh, do we have two meetings in July? No, we want it back before then. Well, 18th on the 20th. No, that's not enough time. It's an odd time to That would only give them a week to do it. Yeah. They could still get the data and then work on their own before the end of July if they would want to do that. Oh, they could get the board. So, they can get the data so they could work on their evaluation. Yeah. Yeah. By the July meeting. And if
040you all had yours Well, before before the requirement or the board and it's up to the board, that's another thing. before the board elected to send out both parts at the same time and that the board's review not include their review of the staff and I'm not saying staff. So the board completed completed theirs without reviewing the independent staff's review. So I would say you're saying we won't be able to see the results from this until the July meeting, right? Unless you would like to do hisation. It's not too late. It's annually, but we're doing it every other year now, right? We do the evaluation every year. Okay. Yeah. The evaluation is required by statute or him. We have a completion date. We to have the I would say by by the end of end
041of July I mean at least I mean we've actually gone into August before I in my opinion I think right now things are things I mean there's still work days and I think it's probably best to get it out now and then we can I can monitor the board's okay with you all monitor the response with the chairman and the superintendent and just say what's your inclination you want to extend the time that's what we did last year I think the work days are done yeah the the official work days are done now we might have um some of our 11month APs are still working I'm doing some I guess to me it's still fresh in their mind they might be okay if it's up to y'all so so we need a motion to send
042it out on the 11th, get the results by the 25th. Yeah. And then we'll and if it's okay with you, I'll before the 25th, I'll let you know, Mr. Chairman, and the superintendent know what kind of response and and they can determine then whether they want to extend the time and send out a reminder. All right. So, uh, after a little discussion about that, um, I'd like to see the survey sent out on June 11th and returned by June 25th. Is there any questions about that? Is that okay with everybody? I need a motion to second. Fair. Make a motion sent out the 11th to the 25th. Hearing a motion in a second. Is there any further discussion hearing? None. All those in favor shall raise a hand. That's unanimous. Thank you. We need to
043decide when ours will be that we do or we're going to do ours. Okay. Uh we will need to go into close session tonight for personnel. Yes. Um, and I we have a personnel attorney client privilege information and um I don't know if we have any student information you wanted because that's a separate Did you have any confidence? No, we don't have any student. Okay. Everything but student. Yeah. I need a motion and a second to go into close session for privilege personnel reasons and property reasons. Make a motion. Second. Hearing a motion and a second. Any further discussion? Hearing none. All those in favor raise his hand. We're now in close session.